HomeMy WebLinkAboutDELHI CENTER (25)INSURANCE ON FILE
WORK MAY PROCEED
UNTIL INSURANCE EXPIRES
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CITY CI ERK
A-2023-084-08
DATE FIRST AMENDMENT TO COMMUNITY DEVELOPMENT BLOCK GRANT
SUBRECIPIENT AGREEMENT BETWEEN THE CITY OF SANTA ANA AND
6' °CUA(h) (A-vi DELHI CENTER
(13 n \J) (24 CFR Part 570)
THIS FIRST AMENDMENT TO THE COMMUNITY DEVELOPMENT BLOCK GRANT
AGREEMENT ("First Amendment") is entered into this 1 st day of June 2023, by and between
co the City of Santa Ana, a charter city and municipal corporation organized and existing under the
cv Constitution and laws of the State of California ("City") and Delhi Center, a California nonprofit
organization ("Subrecipient"). (24 CFR Part 570)
RECITALS
A. On July 1, 2022, the City entered into Community Development Block Grant ("CDBG")
Subrecipient Agreement # A-2022-092-13 with Subrecipient to provide CDBG Funds from
the United States Department of Housing and Urban Development ("HUD") to be used in
the operation of a public service program for low-income families fill vocational,
educational, and financial service gaps, so they can make better decisions to earn more,
keep more of what they earn, and move the economic ladder ("Agreement").
B. In accordance with the terms and conditions of the Agreement, the parties desire to amend
the Agreement to report the current Catalog of Federal Domestic Assistance ("CFDA")
Number and Federal Award Identification Number ("FAIN") for Subrecipient, and to
report the current federal award date and amount of the award as required for pass -through
entities. In addition, the parties desire to increase the award amount from $36,120.00 to
$58,298.00 (an increase of $22,178.00).
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to
the terms and conditions of the Agreement, except as herein modified, the parties agree as
follows:
Recital A shall be amended to update the City's current CFDA Number to 14.218 and FAIN
to B-23-MC-06-0508 in accordance with the requirements for pass -through entities outlined in
2 CFR 200.332.
2. Article II, Section A, shall be amended to report the current federal award date of July 1, 2023,
and update the amount of the award to be $4,808,057.00 in accordance with the requirements
for pass -through entities outlined in 2 CFR 200.332.
3. Except as modified by this First Amendment, all terms and conditions of the Agreement, shall
remain in full force and effect.
A-2023-084-08
IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to the
Agreement on the date and year first written above.
APPROVED AS TO FORM
SONIA R. CARVALHO
City Attorney
ttdu� �Gli�u --) t,
Andrea Garcia -Miller
Assistant City Attorney
RECOMMENDED FOR APPROVAL
Michael L. Garcia
Executive Director
Community Development Agency
CITY OF SANTA ANA
Kris me Ridge
City Manager
SUBRECIPIENT:
Juanita Preciado Digitally signed by Juanita
Preciado Hernandez
Hernandez Date: 2023.05.2422:46:45
Juanita Preciado Hernandez
Interim Chief Executive Officer
Tax ID # 95-2620952
Unique Entity ID: MQ6STJ7HPHW3
Page 2 of 2
City of Santa Ana CDBG Scope of Work
Program Year 2023-2024 (July 1, 2023 - June 30, 2024)
Name of Organization Delhi Center
Name of Funded Program FES Client Action Network
Annual Accomplishment Goal
Unduplicated Participants anticipated to be served during the 12-month contract period.
50 TOTAL 1 50 Santa Ana Participants 100% 50 Low Income Participants 1009/
Schedule of Performance Unduplicated
(estimated) Participants
Quarter 1: JUL 1- SEP 30
Quarter 2: OCT 1- DEC 31
Quarter 3: JAN 1 - MAR 31
Quarter 4: APR 1- JUN 30
Program and Funding Description
Invoicing
$ 14,574.50
$ 14,574.50
$ 14,574.50
$ 14,574.50
$ 58,298.00
The revised award amount of $58,298 for the CDBG Family Economic Success (FES) Initiative and Client Action
Network program will be sufficient for a (.68 FTE) Case Manager, and a (.25 FTE) Client Advocate to serve 50 clients in
each program year. The goal of this program is to address the growing problem of victimization of program clients
through a collaborative case management strategy, using vocational, educational, and financial stability services to
help low-income families earn more and keep more of what they earn, and make community connections for the
prevention of crime to sustain financial stability.
The Case Manager will assume the lead in coordinating all aspects of the program. Oversees program development,
implementation, supervision, and evaluation; coordinates with other financial stability program activities funded by
other sources and will ensure proper accounting and tracking of deliverables to 50 clients. Serves as a mentor, trains
& supervises client leaders to engage in crime prevention advocacy; coordinates with & schedules guest speakers and
assists with developing and conducting workshops and other activities.
The Client Advocate will assist with intake, assessment, and orientation; scheduling clients for services; making
follow-up phone calls; developing lesson plans and conducting financial stability and workforce development
workshops; assist with client crime prevention advocacy work; assist with crime prevention workshops.
The Promotoras will be recruited from the clients themselves or parents in the local schools or residents in the
neighborhood. They will be trained to take a leadership role in advocating for crime prevention and awareness.
Other expenses will include materials and supplies for case file management, and supplies to assist with childcare
during program activities. Also, marketing and outreach supplies will include brochures and printed promotional
items.
Delhi Center will absorb the cost of the Associate Director and Administrative costs that were originally budgeted in
the original application.
(Exhibit A)
FISCAL YEAR 2023-2024
PROGRAM BUDGET
Organization Name Delhi Center
Program Name FES Client Action Network
09401i.1110111*1
Enter budget categories and projected expenditures for the proposed program:
Category
Expenditures
Funded By
Santa Ana
CDBG
Expenditures
Funded By
Other Sources
Program
Budget
Total
Organization
Budget
Administrative Staff Salaries/Payroll
Taxes/Workers Comp
$0
$ 11,681
$11,681
$ 224,544
Program Staff Salaries/Payroll
taxes/Workers Comp
$51,4981
$ 54,578
$106,076
$ 426,601
Contractual/Professional Services
$0
$0
$ 64,000
Materials & Supplies
$500
$500
Zoom Platform
$0
$ -
$0
200
Outreach and Markeing Materials
$1,000
$1,000
-$
Incentives
$ 1,000
$1,000
Facilities Costs
$0
$ 7,500
$7,5001
$ 28,000
Administrative Costs/Benefits
$0
$ 10,896
$10,896
$ 185,900
TOTAL Direct Costs
$52,998
$85,656
$138,654
$929,245
Indirect Costs 10%
$5,300
$8,566
$13,865
TOTAL BUDGET
$58,298
$94,221
$152,519
$929,245
* Indirect cost rate: 10%
Non -Federal entity without federaly recognized negotiated indirect
cost rate, will charge a de minimis rate of 10% of modified total
direct costs.
PROGRAM RESOURCES
LISTALLOTHER PROGRAM RESOURCES FOR 2023-2024
Funding Source Total musteclual Program Budget Total listed above.
FUNDING SOURCE
AMOUNT
Santa Ana CDBG
$ 58,298
In -Kind
$ 94,221
TOTAL
$ 152,519
(Exhibit B)
2023-2024 CDBG BUDGET LINE ITEMS
ADMINISTRATIVE STAFF
Annual Salary
CDBG Funds
Position Title
& Benefits
Requested
Description
Processes payroll and invoices, manages fiscal
and program reporting, provides support for
Director of Operations (.10 FTE)
$ 11,681
$ -
program development and management.
PROGRAM STAFF
Annual Salary
CDBG Funds
Position Title
& Benefits
Requested
Description
Manages all client activities and
manages/coirdinates program components;
conducts intake, assessment and orientation;
works with clients to develop goal plans and
provides case management and suppotive
services to help client reach goals; coordinates
Case Manager (.68 FTE)
$ 63,891
$ 43,323
with partner agencies, etc.
Assists with intake, assessment, and orientation;
schedules clients for services; makes follow-up
phone calls, develops lesson plans and
PT Client Advocate (.25 FTE)
$ 30,504
$ 7,625
workshops.
Promotoras (1 @ 30 hours each
Conducts Outreach Activities and Provides
total/$550 stipend each)
$ 550
Support with program activities
$ 106,076
$ 51,498
Total
CONTRACTUAL/PROFESSIONAL SERVICES
Type of Service
Contract
Amount
CDBG Funds
Requested
Description
OTHER LINE ITEMS
Line Item
Program
Amount
CDBG Funds
Requested
Description
Materials and Supplies
$ 500
$ 500
Case file supplies, child care materials & supplies
Zoom Platform
$ -
$ -
Zoom Platform for online meeitngs with clients
Outreach & Marketing Materials
$ 1,000
$ 1,000
trifold brochure, workshop flyers and printed
materials, printed promotional items
Facility Expenses
$ 7,500
$ -
Classroom space, custodian, utilities, etc.
Incentives
$ 1,000
$ -
Gift cards, printed pens, notebooks, journals,
etc.
Administrative Costs/Benefits
$ 10,896
$ -
administrative staff costs not covered
Indirect 10% $ 5,300 Total
$ 58,298
($58,298)
(Exhibit B-1)
Vega, Brenda
From: City of Santa Ana <certificate-request@ctraxjdidata.com>
Sent: Monday, November 14, 2022 10:45 AM
To: jeremy@thecomprehensiveinsurance.com; Ochoa, Antonio; Vega, Brenda; Frankston,
Emerson; Martinez, Elena; Arroyo, Francisco; Burke, Lauren; Patricia@delhicenter.org;
Martinez, Patricia
Subject: Internal Notice of Compliance
NOTICE OF COMPLIANCE
CITY STAFF: PRINT THIS PACE AND INCLUDE WITH AGREEMENT TO THE CLERK OF THE COUNCIL
Contractor Delhi Center
Name:
Project A-2022-029-13
Number:
Project Agreement Between The City Of Santa Ana And Delhi Center For Use Of
Name: Community Development Block Grant Funds
The Certificate of Insurance (COI) submitted indicates that the coverages are in compliance with the
insurance requirements. No further action is required at this time.
The compliant coverage(s) are:
TYPE OF INSURANCE
POLICY
EXPIRATION
COI DATE
FILE NAME
NUMBER
DATE
Delhi Center
AUTOMOBILE LIABILITY
202201376
11/01/2023
09/06/2022
COI Exp 11-1-
23.pdf
Delhi Center
GENERAL LIABILITY
202201376
11/01/2023
09/06/2022
COI Exp 11-1-
23.pdf
WORKERS COMPENSATION AND
Delhi Center
EMPLOYERS' LIABILITY
BNUWC0152622
11/01/2023
09/06/2022
COI Exp 11-1-
23.pdf
Thank you,
City of Santa Ana
Risk Management Division
1
in partnership with
CTrax Plus Services Team
11/14/2022 1:44 PM