HomeMy WebLinkAboutItem 16 - Approve Amendment to Agreement with Governmentjobs.com Inc. dba NEOGOVHuman Resources
www.santa-ana.org/departments/human-resources/
Item # 16
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
August 1, 2023
TOPIC: Approve Amendment to the Agreement with Govern mentjobs.com dba
NEOGOV for Online Recruitment Services
AGENDA TITLE:
Approve Amendment to Agreement A-2021-090 with Govern mentjobs.com dba
NEOGOV to continue Recruitment and Onboarding Services (General Fund)
RECOMMENDED ACTION
Authorize the City Manager to execute a First Amendment to Agreement A-2021-090
with NEOGOV to continue the services of Insight platform, Candidate Text Messaging,
and eSkill Integration for a period of July 1, 2023 through June 30, 2024 with the option
of one, one (1)-year renewal, for an additional amount of $50,000 over the two years
(approximately $25,000 each year), subject to non -substantive changes approved by
the City Manager and City Attorney.
DISCUSSION
Staff recommends adopting an Amendment to the current Agreement with NEOGOV,
the City's vendor for applicant tracking, onboarding, and performance management
services. The Amendment would expand Agreement A-2021-090 to include applicant
tracking for the remaining term of the agreement, FY 2023-2024, and an option to
renew for FY 2024-2025. This platform allows employees to transition from applicant to
employee, complete required new hire forms online, and to provide employees
information on benefit enrollment. It also helps staff with workflow processes and
efficiency.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
The Amendment is for a one-year period from July 1, 2023 to June 30, 2024 with the
option for one, one (1)-year renewal and an amount not to exceed $50,000 over the two
years (approximately $25,000 each year). This will bring the total agreement amount to
$152,452.28 (inclusive of the two above -referenced terms). $75,000 has been budgeted
in the Human Resources Contract Services — Professional account (01109050-62300)
Approve Amendment to Agreement with Govern mentjobs.com Inc. dba NEOGOV
August 1, 2023
Page 2
and the second year, if exercised, will be budgeted out of that account as well subject to
City Council approval.
EXHIBIT(S)
1. Amendment to Agreement A-2021-090
Fiscal Impact
Verified By: Kathryn Downs, CPA, Executive Director of Finance and Manager
Services
Submitted By: Jason Motsick, Executive Director of Human Resources
Approved By: Kristine Ridge, City Manager
FIRST AMENDMENT TO AGREEMENT WITH GOVERNMENTJOBS.COM DBA
NEOGOV FOR RECRUITMENT AND ONBOARDING SERVICES
THIS FIRST AMENDMENT to the above -referenced agreement is entered into on August 1,
2023, by and between GovernmentJobs.com, Inc., a California corporation dba NEOGOV
("NEOGOV"), and the City of Santa Ana, a charter city and municipal corporation organized and
existing under the Constitution and laws of the State of California ("City").
RECITALS
A. The parties entered into Agreement No. A-2021-090 ("Agreement") dated June 17, 2021, to
retain a qualified contractor to provide recruitment and onboarding services for the City's
Human Resources Department.
B. The parties executed the first of two (2) one- (1) year extensions on June 26, 2023.
C. The Agreement is in full force and effect through June 30, 2024.
D. The parties now wish to amend the Agreement to expand the scope and increase
compensation.
The Parties therefore agree:
1. Section B, G e n e r a I T e r m s S u m m a r y, is hereby amended to include:
7. NEOGOV will continue the services of Insight platform, Candidate Text Messaging and
eSkill integration, as further detailed in Exhibit A-1, attached hereto and incorporated by
reference, for the remaining term of the Agreement, FY2023-24, and an option to renew
for FY 2024-25. This Agreement contemplates payment for services invoiced beginning
July 1, 2023.
8. City agrees to pay, and NEOGOV agrees to accept as total payment for its services under
this Agreement, the rates and charges identified in Exhibit A-1. The total amount to be
expended during the term of this Agreement, including any renewal periods, shall not
exceed One Hundred Fifty -Two Thousand, Four Hundred Fifty -Two Dollars and Twenty -
Eight Cents ($152,452.28).
2. Except as modified by this First Amendment, all terms and conditions of the Agreement
shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to the
Agreement on the date and year first written above.
Jennifer L. Hall
City Clerk
Kristine Ridge
City Manager
[signatures continued on next page]
Page 1 of 2
APPROVED AS TO FORM
SONIA R. CARVALHO, City Attorney
By:
Bryn Sa[vatierra
Deputy City Attorney
RECOMMENDED FOR APPROVAL
Jason otsick
Ex utive Director
Human Resources
NEOGOV
Name: Michael Burns,
Title: Accounting Director
Page 2 of 2
EXHIBIT A-1
N EOGOV
Invoice #INV-28171
From Invoice Summary
Governmentjobs.com, Inc. DBA NEOGOV Invoice Number INV-28173
2120 Park PI,
Suite 100 Date 06/Ol/2023
El Segundo, CA 90245 Terms Net 30
Bill To Due Date 07/01/2023
Santa Ana, City of (CA)
Amount Due (USD) $ 73,087.35
Purchasing, M-16
PO Box 1988
Santa Ana, CA 92702-1988
USA
Item / Description
Onboard
This is your subscription fee for Onboard for the term starting 07/01/2023 and ending 06/30/2024.
Candidate Text Messaging
This is your subscription fee for Candidate Text Messaging for the term starting 07/01/2023 and
ending 06/30/2024.
eSkill Integration
This is your subscription fee for eSkill Integration for the term starting 07/01/2023 and ending
06/30/2024.
Insight
This is your subscription fee for Insight for the term starting 07/01/2023 and ending 06130/2024.
Position Control Integration
This is your subscription fee for Position Control Integration for the term starting 07/01/2023 and
ending 06/30/2024.
Employee Import into PE/ON (SFTP)
This is your subscription fee for Employee Import into PEON (SFTP) for the term starting 07/01/2023
and ending 06/30/2024.
Perform
This is your subscription fee for Perform for the term starting 07/01/2023 and ending 06130/2024.
Amount Due (USD)
Thank you for your business!
Total
17,010.69
1,349.80
1,736.44
20,024.39
1,575.00
1,575.00
29,816.03
$ 73,087.35
For questions, or pay by credit card, please reply to this email or reach out to billing@neogov.com. For questions on
a renewals invoice, please reach out to renewals@neogov.com.
Please make checks payable to;
Governmentjobs.com, Inc
DEPT LA 25067
Pasadena, CA 91185-5067
For Payments by Wire:
Silicon Valley Bank
Account #: 3302022848
Account Name: Govern mentjobs.com, Inc.
Bank Routing No.: 121140399
Swift Code: SVBKUS6SIBO
For a copy of our W9, please click on "Download W9" above.
Signature:
Email: jmotsick@santa-ana.org