HomeMy WebLinkAboutItem 19 - FY 2022 Department of Justice Office on Violence Against Women Grant Funds Police Department
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Item # 19
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
August 1, 2023
TOPIC: FY 2022 Department of Justice Office on Violence Against Women Grant Funds
AGENDA TITLE
Appropriation Adjustment and Memorandum of Understanding Accepting Fiscal Year
(FY) 2022 Improving Criminal Justice Response to Domestic Violence, Dating Violence,
Sexual Assault, and Stalking Grant Program Funds
RECOMMENDED ACTION
1. Approve an appropriation adjustment recognizing $210,000 in grant revenue from
the U.S. Department of Justice Grants and appropriate same to the Office on
Violence Against Women Improving Criminal Justice Response expenditure account
(Requires five affirmative votes).
2. Authorize the City Manager to execute a Memorandum of Understanding with
Human Options, Inc. accepting the FY 2022 Improving Criminal Justice Response to
Domestic Violence, Dating Violence, Sexual Assault, and Stalking Grant in the
amount of $210,000, for the period of October 1, 2022 through September 30, 2025,
subject to non-substantive changes approved by the City Manager and City
Attorney.
DISCUSSION
The United States Department of Justice Office on Violence Against Women solicited
grant applications for the FY 2022 Improving Criminal Justice Response to Domestic
Violence, Dating Violence, Sexual Assault, and Stalking grant program, which
implements certain provisions of the Federal Violence Against Women Act. The
program enhances victim safety and offender accountability in cases of sexual assault,
domestic violence, dating violence, and stalking by encouraging jurisdictions to
implement pro-arrest policies as an effective intervention that is part of a coordinated
community response. An integral component of the Improving Criminal Justice
Responses program is the creation and enhancement of collaborative partnerships
between criminal justice agencies, victim services providers, and community
organizations which respond to sexual assault,
domestic violence, dating violence, and stalking.
In April 2022, Human Options, in collaboration with the Santa Ana Police Department,
FY 2022 Department of Justice Office on Violence Against Women Grant Funds
August 1, 2023
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submitted a grant application to the United States Department of Justice Office on
Violence Against Women and was later awarded $500,000 for the period performance
of October 1, 2022 through September 30, 2025. Human Options is the lead agency for
this program and the Santa Ana Police Department is the criminal justice agency
partner that will investigate domestic violence cases. The Santa Ana Police Department
was awarded $210,000 for its partnership efforts.
In partnership with Human Options, the Santa Ana Police Department will use this
award to assist with the implementation of the Collaborative's project, specifically, by
providing funds for police officer overtime and training. Special Crimes/Domestic
Violence detectives, investigators, and police officers from the Santa Ana Police
Department will investigate domestic violence cases, update cases in the Police
Department’s Report Management System, and assist with the mobile domestic
violence response team comprised of a Human Options domestic violence advocate
and a Santa Ana Special Crimes detective or police officer.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
Approval of the appropriation adjustment will recognize $210,000 in the Department of
Justice Grants revenue account (no. 12714002-52001) and appropriate same to the
Office on Violence Against Women Improving Criminal Justice Response expenditure
accounts for projected expenditures as follows:
Fiscal
Year
Accounting Unit
– Account No.Fund Description
Accounting Unit –
Account No.
Description
Amount
FY 22-23 12714406-61040 Department of
Justice Grants
OVW-Improving
Criminal Justice
Response,
Overtime
$ 20,000
FY 23-24 12714406-
Various
Department of
Justice Grants
OVW-Improving
Criminal Justice
Response, Various
$ 95,000
FY 24-25 12714406-
Various
Department of
Justice Grants
OVW-Improving
Criminal Justice
Response, Various
$ 85,500
FY 25-26 12714406-61040 Department of
Justice Grants
OVW-Improving
Criminal Justice
Response,
Overtime
$ 9,500
Total $210,000
FY 2022 Department of Justice Office on Violence Against Women Grant Funds
August 1, 2023
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The amount shown above for FY 2022-23 represents an estimated total of overtime
costs spent by the Police Department on domestic violence cases during the first nine
months of the grant performance period. Any remaining balances not expended at the
end of each fiscal year will be presented to City Council for approval of carryovers to the
subsequent fiscal year.
EXHIBIT(S)
1. MOU with Human Options
Submitted By: David Valentin, Police Chief
Approved By: Kristine Ridge, City Manager
Human Options/OVW Improving Criminal Justice Responses OVW-2022-171037
Memorandum of Understanding Page 1 of 10
MEMORANDUM OF UNDERSTANDING BETWEEN
Human Options, Inc., and the City of Santa Ana
WHEREAS, this 1st day of August 2023, Human Options, Inc. (Human Options), a
domestic violence victim service provider, and The City of Santa Ana, a California
Municipal Corporation, have come together to collaborate on a grant proposal and
application for the FY 2022 Improving Criminal Justice Responses to Sexual Assault,
Domestic Violence, Dating Violence, and Stalking Grant Program; and
WHEREAS the applicant and partner below have agreed to enter into a partnership in which
Human Options will be the lead agency and The City of Santa Ana will be a partner; and
WHEREAS the partners herein, collectively referred to as the Domestic Violence Response
Team (DVRT), agree to enter into a Memorandum of Understanding (MOU) setting forth the
services to be provided by the project partners using the information obtained during the
planning phase outlined in the FY 2022 ICJR Solicitation; and
WHEREAS, the application prepared and approved by the CDVRC through its partners was
selected for funding by the Office on Violence Against Women on September 23, 2022;
The parties, therefore, agree as follows that this MOU stands as evidence that Human Options
and The City of Santa Ana, partners in this collaborative, have consulted and coordinated in a
meaningful way and intend to work together as partners to develop and deliver integrated services
Exhibit 1
Human Options/OVW Improving Criminal Justice Responses OVW-2022-171037
Memorandum of Understanding Page 2 of 10
to strengthen legal advocacy and other victim services for victims of domestic violence, dating
violence, sexual assault, and stalking, including strengthening assistance to such victims in
immigration matters (Purpose Area 5).
1. Partner Agency Information
Human Options (Applicant) is a private nonprofit organization specializing in domestic violence
victim services. Incorporated in 1981, Human Options provides domestic violence services
throughout Orange County, California. Human Options’ mission statement is as follows:
We ignite social change by educating Orange County to recognize
relationship violence as an issue that threatens everyone, advocating for
those affected by abuse, extending a safe place for victims, and empowering
survivors on their journey of healing.
Human Options has evolved from a small grassroots effort into a large nonprofit organization that
provides comprehensive domestic violence prevention and victim services, including 24-hour
bilingual domestic violence hotline counseling, a continuum of housing options for victims of
domestic violence and their children, legal advocacy, mental health counseling, children’s
therapeutic services, prevention education, and professional training programs. Human Options is
well-regarded in Orange County and California as a leader in the domestic violence movement
and a catalyst for progressive, collaborative, trauma-informed, and empowering services that
improve the safety and well-being of families and communities affected by domestic violence.
Human Options/OVW Improving Criminal Justice Responses OVW-2022-171037
Memorandum of Understanding Page 3 of 10
Human Options is dedicated to serving unserved and underserved victims of domestic violence.
To increase access to its services, Human Options has established a network of community-based
services offered in multiple locations, including nine family resource centers throughout Orange
County. Each year, Human Options responds to 5,300 calls for assistance through its hotline and
walk-in centers and serves 450 domestic violence survivors through its shelter and transitional
housing programs, 1,450 people through its community-based programs, and 11,000 community
members through community education. Human Options is the only domestic violence service
provider with offices in Santa Ana.
The City of Santa Ana (partner) Founded in 1869, the City of Santa Ana is in Southern
California, 10 miles from the California coast, in central Orange County. The city utilizes a
council-manager system of local government to govern its 335,052 residents.
The City of Santa Ana’s mission is:
To deliver efficient public services in partnership with our community,
which ensures public safety, a prosperous economic environment,
opportunities for our youth, and a high quality of life for residents.
The City of Santa Ana’s 5-year vision:
By 2025, Santa Ana honors its rich cultural history as it becomes a thriving urban center with
welcoming green spaces and world-class amenities, services, and infrastructure. The efficient and
financially stable City government will further diversify Santa Ana’s housing and economy,
Human Options/OVW Improving Criminal Justice Responses OVW-2022-171037
Memorandum of Understanding Page 4 of 10
increase the community’s safety, and support programs and services that enhance residents’
quality of life.
The Santa Ana Police Department (SAPD)
The SAPD is a community-oriented police department committed to high-quality services,
innovative leadership, and problem prevention through highly trained and professional
employees in modern facilities using the latest technology. Our values act as the guideline for the
discretionary use of police powers and are the basis by which employee actions are evaluated.
History of the Collaborative Relationship
Human Options has a long and productive history of collaboration with the Santa Ana city
government and the SAPD on a variety of projects related to domestic violence. From 2009 to
2012, the City of Santa Ana provided Emergency Service grant funding for Human Options’
domestic violence shelter. Human Options has also received numerous Santa Ana Community
Development Block Grants for emergency housing for victims of domestic violence. In 2015 -
2016, the City of Santa Ana granted Human Options funding to educate youth and parents about
teen dating violence and healthy relationships. Human Options also has a standing MOU with the
City of Santa Ana and SAPD, established in 2001, to provide services to victims of domestic
violence. Through this MOU, the SAPD links domestic violence victims to Human Options’ 24 -
hour emergency hotline so that hotline advocates can assess victim needs and assist in providing
immediate shelter or referrals to victims. Human Options and SAPD have also historically cross-
Human Options/OVW Improving Criminal Justice Responses OVW-2022-171037
Memorandum of Understanding Page 5 of 10
referred victims and participated in community-based projects through two family resource centers
in Santa Ana.
In 2014 the City of Santa Ana adopted a five-year Strategic Plan, which addressed community
needs related to domestic violence and sexual assault. In support of the strategic plan, the SAPD
developed several initiatives to promote education and services to domestic violence and sexual
assault victims. Each initiative involved a partnership with nonprofit, community, or government
agencies. In 2016, the City of Santa Ana, SAPD, and Human Options collaborated to prepare an
application for an Office on Violence Against Women (OVW) FY 2016 Improving Criminal
Justice Response (ICJR) Grant to launch the DVRT. That application was awarded a three-year
grant, beginning on October 1, 2016, and ending on September 30, 2019. In 2019, Human
Options, the City of Santa Ana, and SAPD applied for renewal funding for this project and were
again awarded a three-year grant, beginning on October 1, 2019, and ending on September 30,
2022. Human Options, the City of Santa Ana, and SAPD came together to prepare this
application in April 2022 to sustain and enhance the existing ICJR project.
2. Roles and Responsibilities.
Each partner agrees to participate in the Domestic Violence Response Team, as outlined
below.
Human Options/OVW Improving Criminal Justice Responses OVW-2022-171037
Memorandum of Understanding Page 6 of 10
As the lead agency, Human Options, Inc. will receive compensation from this grant over the
three-year grant period and commit to the following roles and responsibilities to ensure the success
of the project:
• Serve as fiscal and project lead.
• Allocate Chief Operations Officer (with leveraged funds) to oversee Grant and budget
management, project reporting, and adherence to state, federal, and funder policies.
• Allocate Legal Advocacy Program Manager (.05 FTE) to oversee the project, facilitate
project meetings, liaise with SAPD, ensure excellence in client services, ensure tracking
of project activities for reports and progress evaluation, coordinate participation in
required training and technical assistance (TAT), attend required program orientation,
and supervise the Legal Advocate; assist with streamlining shelter intake to expedite
victim access to shelter during a police response, attend project meetings, and supervise
the Domestic Violence Advocate (DVA).
• Allocate a Legal Advocate (.50 FTE) to provide bilingual legal services, including legal
needs assessments, application assistance, court accompaniment, safety planning,
education, and referrals to victims of domestic violence.
• Allocate a DVA (.5 FTE) to provide bilingual victim services (including in-person
advocacy during DVRT (Domestic Violence Response Team) response, advocacy for
walk-in clients at SAPD, and follow-up advocacy), participate in project meetings, and
document services as required for reports.
Human Options/OVW Improving Criminal Justice Responses OVW-2022-171037
Memorandum of Understanding Page 7 of 10
• Allocate a Staff Therapist (.24 FTE) to provide bilingual, trauma-informed, and culturally
competent mental health counseling to victims.
• Utilize an MSW Intern (using leveraged funds) to assist with walk-in clients and follow-
up advocacy at SAPD, individual counseling and support groups at SAPD and/or a Santa
Ana based Family Resource Center.
• Provide emergency shelter and/or safety net for victims of domestic violence and their
children (with leveraged funds).
• Comply with OVW and VAWA (Violence Against Women Act) safety standards to
ensure that project staff does not engage in activities that compromise victim safety.
As a collaborating, funded agency, the City of Santa Ana will receive compensation from this
Grant for fiscal year 2022-23 not to exceed $70,000.00, for fiscal year 2023-24 not to exceed
$70,000.00, and for fiscal year 2024-2025 not to exceed $70,000.00, up to $210,000 over the three-
year grant period (based on timely billing and spend-down). Funds not expended by the City of
Santa Ana will be reallocated to the project based on project needs. The City of Santa Ana
commits to the following roles and responsibilities to ensure the success of this project:
• Assign one Domestic Violence Corporal or Sergeant to serve on the project oversight
team, attend project oversight meetings, attend required OVW training and project
orientation, work collaboratively to address obstacles preventing victim access to the
criminal justice system, investigate domestic violence cases, supervise the police officers,
Human Options/OVW Improving Criminal Justice Responses OVW-2022-171037
Memorandum of Understanding Page 8 of 10
corporals, and detectives assigned to the DV (Domestic Violence) Car, and participate in
data collection and progress reporting as required by OVW (no designated FTE will
utilize overtime funds for meetings).
• Assign SAPD police officers, corporals, and detectives to the DV Car on an overtime
basis to team up with an advocate from Human Options to respond to domestic violence
calls, and to investigate domestic violence cases.
• Provide space in the SAPD facility to outstation a DVA at the SAPD to assist domestic
violence-related walk-ins, and complete follow-up calls with victims encountered during
ride-alongs.
• Coordinate with Human Options to schedule DVRT ride-along shifts and ensure that
SAPD officers staffing the DV Car have received domestic violence training.
• Refer domestic violence victims to the DVA for follow-up victim advocacy services.
• Train the DVA on SAPD domestic violence response protocols, safety procedures, and
other relevant topics.
• Complete training and begin implementing the Domestic Violence Lethality Screen for
First Responders to better identify and respond to highly lethal cases.
• Comply with OVW and VAWA safety standards to ensure that project staff does not
engage in activities that compromise victim safety.
• Maintain statistical records and expenses and provide Human Options with expenses in
grant funds in invoices and include all necessary supporting documents. The City of
Human Options/OVW Improving Criminal Justice Responses OVW-2022-171037
Memorandum of Understanding Page 9 of 10
Santa Ana shall submit invoices to Human Options not more often than monthly and
not less frequently than quarterly for allowable costs. Invoices shall be reimbursed within
forty-five (45) days of receipt. Reimbursement of funds shall not exceed the allocated
grant amount, as indicated in the approved OVW ICJR Budget.
3. Term
Although pending review, once Human Options receives clearance to proceed with respect
to the budget for the grant, the term of this MOU will be as follows: Performance Period and
Budget Period for the grant will be deemed to have commenced since the last funding cycle,
or October 1, 2022, and, the Performance Period and Budget Period for this grant will end on
September 30, 2025. Once approved, the City will be permitted to seek reimbursement for
expenses incurred in connection with this grant commencing on October 1, 2022.
4. Commitment to Partnership.
1) The service area includes the City of Santa Ana.
2) The partners agree to collaborate and strengthen legal advocacy service programs and
other victim services for victims of domestic violence, including strengthening
assistance to victims in immigration matters pursuant to the Project Description in the
grant Award and subject to the conditions and limitations set forth, attached hereto as
Exhibit A.
3) Compensation for each partner’s contribution to this project will be provided, as
outlined in the attached OVW budget detail worksheet, attached hereto as Exhibit B.
Human Options/OVW Improving Criminal Justice Responses OVW-2022-171037
Memorandum of Understanding Page 10 of 10
4) We, the undersigned, have read and agree with this Memorandum of Understanding.
Further, we have reviewed the proposed project and proposed budget, and have
approved it.
By:
For Human Options (Lead Agency authorized Representative):
_______________________________________________________________
MARICELA RIOS-FAUST Date
Chief Executive Officer
Human Options, Inc.
For CITY OF SANTA ANA (Required Partner):
______________________________________________________________
JENNIFER L. HALL, City Clerk Date
_____________________________________________________________
KRISTINE RIDGE, City Manager Date
APPROVED AS TO FORM:
SONIA R. CARVALHO, City Attorney
_____________________________________________________________
TAMARA BOGOSIAN, Senior Assistant City Attorney Date
RECOMMENDED FOR APPROVAL:
_____________________________________________________________
DAVID VALENTIN, Chief of Police Date
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This award is offered subject to the conditions or limitations set forth in the Award Information, Project
Information, Financial Information, and Award Conditions.
Recipient Name
HUMAN OPTIONS, INC
UEI
XC3EL4FAP817
Street 1
5540 TRABUCO RD STE100
Street 2
City
IRVINE
State/U.S. Territory
California
Zip/Postal Code
92620
Country
United States
County/Parish
——
Province
——
Federal Award Date
9/23/22
Award Type
Initial
Award Number
15JOVW-22-GG-01808-ICJR
Supplement Number
00
Federal Award Amount
$500,000.00
Funding Instrument Type
Grant
Award Letter
Award Information
Recipient Information
Award Details
EXHIBIT A
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16.590 Grants to Encourage Arrest Policies and Enforcement of
Protection Orders Program
34 U.S.C. §§ 10461-10465
I have read and understand the information presented in this section of the Federal Award Instrument.
Assistance Listing Number Assistance Listings Program Title
Statutory Authority
Project Information
Financial Information
Other Award Documents
Award Conditions
Award Acceptance
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This award is offered subject to the conditions or limitations set forth in the Award Information, Project
Information, Financial Information, and Award Conditions.
Solicitation Title
2022 OVW Fiscal Year 2022 Improving Criminal
Justice Responses to Domestic Violence,
Dating Violence, Sexual Assault, and Stalking
Grant Program Solicitation
Application Number
GRANT13598889
Awarding Agency
OVW
Grant Manager Name
LASHONDE BEASLEY
Phone Number
202-353-5498
E-mail Address
lashonde.beasley@usdoj.gov
Project Title
Santa Ana Coordinated Domestic Violence Response
Performance Period Start
Date
10/01/2022
Performance Period End
Date
09/30/2025
Budget Period Start Date
10/01/2022
Budget Period End Date
09/30/2025
Project Description
The Improving Criminal Justice Responses to Domestic Violence, Dating Violence, Sexual Assault,
and Stalking Grant Program is authorized by 34 U.S.C. §§ 10461-10465 and implemented through
regulations at 28 C.F.R. Part 90, Subpart D. The program fosters victim safety and offender
accountability in cases of domestic violence, dating violence, sexual assault, and stalking by
encouraging state, local, and tribal governments and courts to work collaboratively with community
Award Letter
Award Information
Project Information
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partners to identify problems and share ideas that will result in effectively responding to these
crimes. An integral component of this program is the development, revitalization, or enhancement
of a coordinated community response that brings together criminal justice agencies, victim
services providers, and community-based organizations that respond to domestic violence, dating
violence, sexual assault, and stalking.
The grantee, in collaboration with its project partners, will use this continuation award to continue
improving the jurisdiction’s criminal justice system response to domestic violence, dating violence,
sexual assault, and stalking. Specifically, the project will: 1) implement activities focused on victim
safety and offender accountability; 2) participate in mandated OVW training and technical
assistance; and 3) work toward sustainability of project activities.
I have read and understand the information presented in this section of the Federal Award Instrument.
Financial Information
Other Award Documents
Award Conditions
Award Acceptance
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This award is offered subject to the conditions or limitations set forth in the Award Information, Project
Information, Financial Information, and Award Conditions.
Requirements of the award; remedies for non-compliance or for materially false statements
The conditions of this award are material requirements of the award. Compliance with any assurances or
certifications submitted by or on behalf of the recipient that relate to conduct during the period of
performance also is a material requirement of this award.
By signing and accepting this award on behalf of the recipient, the authorized recipient official accepts all
material requirements of the award, and specifically adopts, as if personally executed by the authorized
recipient official, all assurances or certifications submitted by or on behalf of the recipient that relate to
conduct during the period of performance.
Failure to comply with any one or more of these award requirements -- whether a condition set out in full
below, a condition incorporated by reference below, or an assurance or certification related to conduct
during the award period -- may result in the Office on Violence Against Women (OVW) taking appropriate
action with respect to the recipient and the award. Among other things, OVW may withhold award funds,
disallow costs, or suspend or terminate the award. DOJ, including OVW, also may take other legal action as
appropriate.
Any materially false, fictitious, or fraudulent statement to the federal government related to this award (or
concealment or omission of a material fact) may be the subject of criminal prosecution (including under 18
U.S.C. 1001 and/or 1621, and/or 34 U.S.C. 10271-10273), and also may lead to imposition of civil penalties
and administrative remedies for false claims or otherwise (including under 31 U.S.C. 3729-3730 and 3801-
3812).
Should any provision of a requirement of this award be held to be invalid or unenforceable by its terms, that
provision shall first be applied with a limited construction so as to give it the maximum effect permitted by
law. Should it be held, instead, that the provision is utterly invalid or -unenforceable, such provision shall be
deemed severable from this award.
Applicability of Part 200 Uniform Requirements and DOJ Grants Financial Guide
The recipient agrees to comply with the Uniform Administrative Requirements, Cost Principles, and Audit
Requirements in 2 C.F.R. Part 200, as adopted and supplemented by the Department of Justice (DOJ) in 2
C.F.R. Part 2800 (together, the "Part 200 Uniform Requirements"), and the current edition of the DOJ Grants
Award Letter
Award Information
Project Information
Financial Information
Other Award Documents
Award Conditions
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Financial Guide as posted on the OVW website, including any updated version that may be posted during
the period of performance. The recipient also agrees that all financial records pertinent to this award,
including the general accounting ledger and all supporting documents, are subject to agency review
throughout the life of the award, during the close-out process, and for three years after submission of the
final Federal Financial Report (SF-425) or as long as the records are retained, whichever is longer, pursuant
to 2 C.F.R. 200.334, 200.337.
Requirement to report potentially duplicative funding
If the recipient currently has other active awards of federal funds, or if the recipient receives any other award
of federal funds during the period of performance for this award, the recipient promptly must determine
whether funds from any of those other federal awards have been, are being, or are to be used (in whole or
in part) for one or more of the identical cost items for which funds are provided under this award. If so, the
recipient must promptly notify OVW in writing of the potential duplication, and, if so requested by OVW, must
seek a budget-modification or change-of-project-scope Grant Award Modification (GAM) to eliminate any
inappropriate duplication of funding.
Requirements related to System for Award Management and unique entity identifiers
The recipient must comply with applicable requirements regarding the System for Award Management
(SAM), currently accessible at https://www.sam.gov. This includes applicable requirements regarding
registration with SAM, as well as maintaining current information in SAM.
The recipient also must comply with applicable restrictions on subawards (subgrants) to first-tier
subrecipients (subgrantees), including restrictions on subawards to entities that do not acquire and provide
(to the recipient) the unique entity identifier assigned by SAM.
The details of the recipient's obligations related to SAM and to unique entity identifiers are posted on the
OVW website at https://www.justice.gov/ovw/award-conditions (Award Condition: Requirements related to
System for Award Management (SAM) and unique entity identifiers), and are incorporated by reference
here.
Requirement to report actual or imminent breach of personally identifiable information (PII)
The recipient (and any subrecipient at any tier) must have written procedures in place to respond in the
event of an actual or imminent breach (as defined in OMB M-17-12) if it (or a subrecipient)-- 1) creates,
collects, uses, processes, stores, maintains, disseminates, discloses, or disposes of personally identifiable
information (PII) (as defined in 2 C.F.R. 200.1) within the scope of an OVW grant-funded program or activity,
or 2) uses or operates a Federal information system (as defined in OMB Circular A-130). The recipient's
breach procedures must include a requirement to report actual or imminent breach of PII to an OVW
Program Manager no later than 24 hours after an occurrence of an actual breach, or the detection of an
imminent breach.
Requirements pertaining to prohibited conduct related to trafficking in persons (including reporting
requirements and OVW authority to terminate award)
The recipient, and any subrecipient (subgrantee) at any tier, must comply with all applicable requirements
(including requirements to report allegations) pertaining to prohibited conduct related to the trafficking of
persons, whether on the part of recipients, subrecipients (subgrantees), or individuals defined (for purposes
of this condition) as "employees" of the recipient or of any subrecipient.
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The details of the recipient's obligations related to prohibited conduct related to trafficking in persons are
posted on the OVW website at https://www.justice.gov/ovw/award-conditions (Award Condition: Prohibited
conduct by recipients and subrecipients related to trafficking in persons (including reporting requirements
and OVW authority to terminate award)), and are incorporated by reference here.
Determinations of suitability to interact with participating minors
This condition applies to this award if it is indicated in the application for the award (as approved by DOJ) (or
in the application for any subaward at any tier), the DOJ funding announcement (solicitation), or an
associated federal statute that a purpose of some or all of the activities to be carried out under the award
(whether by the recipient or a subrecipient at any tier) is to benefit a set of individuals under 18 years of age.
The recipient, and any subrecipient at any tier, must make determinations of suitability before certain
individuals may interact with participating minors. This requirement applies regardless of an individual's
employment status. The details of this requirement are posted on the OVW website at
https://www.justice.gov/ovw/award-conditions (Award condition: Determination of suitability required, in
advance, for certain individuals who may interact with participating minors), and are incorporated by
reference here.
Compliance with applicable rules regarding approval, planning, and reporting of conferences, meetings,
trainings, and other events
The recipient, and any subrecipient (subgrantee) at any tier, must comply with all applicable laws,
regulations, policies, and official DOJ guidance (including specific cost limits, prior approval and reporting
requirements, where applicable) governing the use of federal funds for expenses related to conferences (as
that term is defined by DOJ), including the provision of food and/or beverages at such conferences, and
costs of attendance at such conferences.
Information on the pertinent DOJ definition of conferences and the rules applicable to this award appears on
the OVW website at https://www.justice.gov/ovw/conference-planning.
OVW Training Guiding Principles
The recipient understands and agrees that any training or training materials developed or delivered with
funding provided under this award must adhere to the OVW Training Guiding Principles for Grantees and
Subgrantees, available at https://www.justice.gov/ovw/resources-and-faqs-grantees#Discretionary.
Effect of failure to address audit issues
The recipient understands and agrees that OVW may withhold award funds, or may impose other related
requirements, if (as determined by OVW) the recipient does not satisfactorily and promptly address
outstanding issues from audits required by the Part 200 Uniform Requirements (or by the terms of this
award), or other outstanding issues that arise in connection with audits, investigations, or reviews of DOJ
awards.
Potential imposition of additional requirements
The recipient agrees to comply with any additional requirements that may be imposed by OVW during the
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period of performance for this award, if the recipient is designated as "high-risk" for purposes of the DOJ
high-risk grantee list.
Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 42
The recipient, and any subrecipient (subgrantee) at any tier, must comply with all applicable requirements of
28 C.F.R. Part 42, specifically including any applicable requirements in Subpart E of 28 C.F.R. Part 42 that
relate to an equal employment opportunity program.
Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 38
The recipient, and any subrecipient (subgrantee) at any tier, must comply with all applicable requirements of
28 C.F.R. Part 38.
Among other things, 28 C.F.R. Part 38 includes rules that prohibit specific forms of discrimination on the
basis of religion, a religious belief, a refusal to hold a religious belief, or refusal to attend or participate in a
religious practice. Part 38 also sets out rules and requirements that pertain to recipient and subrecipient
(subgrantee) organizations that engage in or conduct explicitly religious activities, as well as rules and
requirements that pertain to recipients and subrecipients that are faith-based or religious organizations.
Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 54
The recipient, and any subrecipient (subgrantee) at any tier, must comply with all applicable requirements of
28 C.F.R. Part 54, which relates to nondiscrimination on the basis of sex in certain "education programs."
Restrictions on "lobbying" and policy development
In general, as a matter of federal law, federal funds may not be used by the recipient, or any subrecipient
(subgrantee) at any tier, either directly or indirectly, in support of the enactment, repeal, modification or
adoption of any law, regulation or policy, at any level of government, in order to avoid violation of 18 U.S.C.
1913. The recipient, or any subrecipient (subgrantee) may, however, use federal funds to collaborate with
and provide information to federal, state, local, tribal and territorial public officials and agencies to develop
and implement policies and develop and promote state, local, or tribal legislation or model codes designed
to reduce or eliminate domestic violence, dating violence, sexual assault, and stalking (as those terms are
defined in 34 U.S.C. 12291(a)) when such collaboration and provision of information is consistent with the
activities otherwise authorized under this grant program.
Another federal law generally prohibits federal funds awarded by OVW from being used by the recipient, or
any subrecipient at any tier, to pay any person to influence (or attempt to influence) a federal agency, a
Member of Congress, or Congress (or an official or employee of any of them) with respect to the awarding of
a federal grant or cooperative agreement, subgrant, contract, subcontract, or loan, or with respect to actions
such as renewing, extending, or modifying any such award. See 31 U.S.C. 1352. Certain exceptions to this
law apply, including an exception that applies to Indian tribes and tribal organizations.
Should any question arise as to whether a particular use of federal funds by a recipient (or subrecipient)
would or might fall within the scope of these prohibitions, the recipient is to contact OVW for guidance, and
may not proceed without the express prior written approval of OVW.
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Compliance with general appropriations-law restrictions on the use of federal funds for this fiscal year
The recipient, and any subrecipient (subgrantee) at any tier, must comply with all applicable restrictions on
the use of federal funds set out in federal appropriations statutes. Pertinent restrictions, for each fiscal year,
are set out at https://www.justice.gov/ovw/award-conditions (Award Condition: General appropriations-law
restrictions on use of federal award funds), and are incorporated by reference here. Should a question arise
as to whether a particular use of federal funds by a recipient (or a subrecipient) would or might fall within the
scope of an appropriations-law restriction, the recipient is to contact OVW for guidance, and may not
proceed without the express prior written approval of OVW.
Reporting potential fraud, waste, and abuse, and similar misconduct
The recipient and any subrecipients (subgrantees) must promptly refer to the DOJ Office of the Inspector
General (OIG) any credible evidence that a principal, employee, agent, subrecipient, contractor,
subcontractor, or other person has, in connection with funds under this award -- (1) submitted a claim that
violates the False Claims Act; or (2) committed a criminal or civil violation of laws pertaining to fraud, conflict
of interest, bribery, gratuity, or similar misconduct.
Potential fraud, waste, abuse, or misconduct involving or relating to funds under this award should be
reported to the OIG by-- (1) online submission accessible via the OIG webpage at
https://oig.justice.gov/hotline/contact-grants.htm (select "Submit Report Online"); (2) mail directed to: U.S.
Department of Justice, Office of the Inspector General, Investigations Division, ATTN: Grantee Reporting,
950 Pennsylvania Ave., NW, Washington, DC 20530; (3) by facsimile directed to the DOJ OIG Fraud
Detection Office (Attn: Grantee Reporting) at (202) 616-9881 (fax).
Additional information is available from the DOJ OIG website at https://oig.justice.gov/hotline.
Restrictions and certifications regarding non-disclosure agreements and related matters
No recipient or subrecipient (subgrantee) under this award, or entity that receives a procurement contract or
subcontract with any funds under this award, may require any employee or contractor to sign an internal
confidentiality agreement or statement that prohibits or otherwise restricts, or purports to prohibit or restrict,
the reporting (in accordance with law) of waste, fraud, or abuse to an investigative or law enforcement
representative of a federal department or agency authorized to receive such information.
The foregoing is not intended, and shall not be understood by the agency making this award, to contravene
requirements applicable to Standard Form 312 (which relates to classified information), Form 4414 (which
relates to sensitive compartmented information), or any other form issued by a federal department or agency
governing the nondisclosure of classified information.
1. In accepting this award, the recipient--
a. represents that it neither requires nor has required internal confidentiality agreements or statements from
employees or contractors that currently prohibit or otherwise currently restrict (or purport to prohibit or
restrict) employees or contractors from reporting waste, fraud, or abuse as described above; and
b. certifies that, if it learns or is notified that it is or has been requiring its employees or contractors to
execute agreements or statements that prohibit or otherwise restrict (or purport to prohibit or restrict),
reporting of waste, fraud, or abuse as described above, it will immediately stop any further obligations of
award funds, will provide prompt written notification to the federal agency making this award, and will
resume (or permit resumption of) such obligations only if expressly authorized to do so by that agency.
2. If the recipient does or is authorized under this award to make subawards (subgrants), procurement
contracts, or both--
a. it represents that--
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(1) it has determined that no other entity that the recipient's application proposes may or will receive award
funds (whether through a subaward (subgrant), procurement contract, or subcontract under a procurement
contract) either requires or has required internal confidentiality agreements or statements from employees or
contractors that currently prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees
or contractors from reporting waste, fraud, or abuse as described above; and
(2) it has made appropriate inquiry, or otherwise has an adequate factual basis, to support this
representation; and
b. it certifies that, if it learns or is notified that any subrecipient, contractor, or subcontractor entity that
receives funds under this award is or has been requiring its employees or contractors to execute
agreements or statements that prohibit or otherwise restrict (or purport to prohibit or restrict), reporting of
waste, fraud, or abuse as described above, it will immediately stop any further obligations of award funds to
or by that entity, will provide prompt written notification to the federal agency making this award, and will
resume (or permit resumption of) such obligations only if expressly authorized to do so by that agency.
Compliance with 41 U.S.C. 4712 (including prohibitions on reprisal; notice to employees)
The recipient (and any subrecipient at any tier) must comply with, and is subject to, all applicable provisions
of 41 U.S.C. 4712, including all applicable provisions that prohibit, under specified circumstances,
discrimination against an employee as reprisal for the employee's disclosure of information related to gross
mismanagement of a federal grant, a gross waste of federal funds, an abuse of authority relating to a federal
grant, a substantial and specific danger to public health or safety, or a violation of law, rule, or regulation
related to a federal grant.
The recipient also must inform its employees, in writing (and in the predominant native language of the
workforce), of employee rights and remedies under 41 U.S.C. 4712.
Should a question arise as to the applicability of the provisions of 41 U.S.C. 4712 to this award, the recipient
is to contact OVW for guidance.
Encouragement of policies to ban text messaging while driving
Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While Driving," 74
Fed. Reg. 51225 (October 1, 2009), DOJ encourages recipients and subrecipients (subgrantees) to adopt
and enforce policies banning employees from text messaging while driving any vehicle during the course of
performing work funded by this award, and to establish workplace safety policies and conduct education,
awareness, and other outreach to decrease crashes caused by distracted drivers.
Requirement to disclose whether recipient is designated high risk by a federal grant-making agency outside
of DOJ
If the recipient is designated high risk by a federal grant-making agency outside of DOJ, currently or at any
time during the course of the period of performance under this award, the recipient must disclose that fact
and certain related information to OVW by email to OVW.GFMD@usdoj.gov. For purposes of this disclosure,
high risk includes any status under which a federal awarding agency provides additional oversight due to the
recipient's past performance, or other programmatic or financial concerns with the recipient. The recipient's
disclosure must include the following: (1) the federal awarding agency that currently designates the recipient
high risk; (2) the date the recipient was designated high risk; (3) the high-risk point of contact at that federal
awarding agency (name, phone number, and email address); and (4) the reasons for the high-risk status, as
set out by the federal awarding agency.
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Availability of general terms and conditions on OVW website
The recipient agrees to follow the applicable set of general terms and conditions that are available at
https://www.justice.gov/ovw/award-conditions. These do not supersede any specific conditions in this award
document.
Compliance with statutory and regulatory requirements
The recipient agrees to comply with all relevant statutory and regulatory requirements, which may include,
among other relevant authorities, the Violence Against Women Act of 1994, P.L. 103-322, the Violence
Against Women Act of 2000, P.L. 106-386, the Violence Against Women and Department of Justice
Reauthorization Act of 2005, P.L. 109-162, the Violence Against Women Reauthorization Act of 2013, P.L.
113-4, the Omnibus Crime Control and Safe Streets Act of 1968, 34 U.S.C. 10101 et seq., and OVW's
implementing regulations at 28 C.F.R. Part 90.
Compliance with solicitation requirements
The recipient agrees that it must be in compliance with requirements outlined in the solicitation under which
the approved application was submitted, the applicable Solicitation Companion Guide, and any program-
specific frequently asked questions (FAQs) on the OVW website (https://www.justice.gov/ovw/resources-
and-faqs-grantees). The program solicitation, Companion Guide, and any program-specific FAQs are hereby
incorporated by reference into this award.
VAWA 2013 nondiscrimination condition
The recipient acknowledges that 34 U.S.C. 12291(b)(13) prohibits recipients of OVW awards from
excluding, denying benefits to, or discriminating against any person on the basis of actual or perceived race,
color, religion, national origin, sex, gender identity, sexual orientation, or disability in any program or activity
funded in whole or in part by OVW. Recipients may provide sex-segregated or sex-specific programming if
doing so is necessary to the essential operations of the program, so long as the recipient provides
comparable services to those who cannot be provided with the sex-segregated or sex-specific programming.
The recipient agrees that it will comply with this provision. The recipient also agrees to ensure that any
subrecipients (subgrantees) at any tier will comply with this provision.
Misuse of award funds
The recipient understands and agrees that misuse of award funds may result in a range of penalties,
including suspension of current and future funds, suspension or debarment from federal grants, recoupment
of monies provided under an award, and civil and/or criminal penalties.
Limitation on use of funds to approved activities
The recipient agrees that grant funds will be used only for the purposes described in the recipient's
application, unless OVW determines that any of these activities are out of scope or unallowable. The
recipient must not undertake any work or activities that are not described in the recipient's application,
award documents, or approved budget, and must not use staff, equipment, or other goods or services paid
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for with grant funds for such work or activities, without prior written approval, via Grant Award Modification
(GAM), from OVW.
Non-supplantation
The recipient agrees that grant funds will be used to supplement, not supplant, non-federal funds that would
otherwise be available for the activities under this grant.
Confidentiality and information sharing
The recipient agrees to comply with the provisions of 34 U.S.C. 12291(b)(2), nondisclosure of confidential or
private information, which includes creating and maintaining documentation of compliance, such as policies
and procedures for release of victim information. The recipient also agrees to comply with the regulations
implementing this provision at 28 CFR 90.4(b) and "Frequently Asked Questions (FAQs) on the VAWA
Confidentiality Provision (34 U.S.C. 12291(b)(2))" on the OVW website at
https://www.justice.gov/ovw/resources-and-faqs-grantees. The recipient also agrees to ensure that all
subrecipients (subgrantees) at any tier meet these requirements.
Activities that compromise victim safety and recovery or undermine offender accountability
The recipient agrees that grant funds will not support activities that compromise victim safety and recovery
or undermine offender accountability, such as: procedures or policies that exclude victims from receiving
safe shelter, advocacy services, counseling, and other assistance based on their actual or perceived sex,
age, immigration status, race, religion, sexual orientation, gender identity, mental health condition, physical
health condition, criminal record, work in the sex industry, or the age and/or sex of their children; procedures
or policies that compromise the confidentiality of information and privacy of persons receiving OVW-funded
services; procedures or policies that impose requirements on victims in order to receive services (e.g., seek
an order of protection, receive counseling, participate in couples' counseling or mediation, report to law
enforcement, seek civil or criminal remedies, etc.); procedures or policies that fail to ensure service
providers conduct safety planning with victims; project design and budgets that fail to account for the access
needs of participants with disabilities and participants who have limited English proficiency or are Deaf or
hard of hearing; or any other activities outlined in the solicitation or companion guide under which the
application was submitted.
Policy for response to workplace-related incidents of sexual misconduct, domestic violence, and dating
violence
The recipient, and any subrecipient at any tier, must have a policy, or issue a policy within 270 days of the
award date, to address workplace-related incidents of sexual misconduct, domestic violence, and dating
violence involving an employee, volunteer, consultant, or contractor. The details of this requirement are
posted on the OVW website at https://www.justice.gov/ovw/award-conditions (Award Condition: Policy for
response to workplace-related sexual misconduct, domestic violence, and dating violence), and are
incorporated by reference here.
Termination or suspension
The Director of OVW, upon a finding that there (1) has been substantial failure by the recipient to comply
with applicable laws, regulations, and/or the terms and conditions of the award or relevant solicitation, (2)
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has been failure by the recipient to make satisfactory progress toward the goals, objectives, or strategies set
forth in the application, or (3) have been project changes proposed or implemented by the recipient to the
extent that, if originally submitted, the application would not have been selected for funding, will terminate or
suspend until the Director is satisfied that there is no longer such failure or changes, all or part of the award,
in accordance with the provisions of 28 C.F.R. Part 18, as applicable mutatis mutandis. The federal
regulation providing uniform rules for termination of grants and cooperative agreements is 2 C.F.R. 200.340.
Semiannual and final performance progress report submission
The recipient agrees to submit semiannual performance progress reports that describe activities conducted
during the reporting period, including program effectiveness measures. Reports must be submitted
throughout the project period, even if no funds were spent and no activities were conducted in a given
reporting period. Delinquent reports may affect future discretionary award decisions and may lead to
suspension and/or termination of the award.
The information that must be collected and reported to OVW can be found in the reporting form associated
with the grant program or initiative under which this award was made. Performance progress reports must
be submitted within 30 days after the end of the reporting periods, which are January 1 - June 30 and July 1
- December 31. Recipients are required to submit their reports through the Justice Grants System, unless
and until OVW issues updated instructions for report submission. The final report is due 90 days after the
end of the project period and should be marked "final" in the Report Type field.
Quarterly financial status reports
The recipient agrees that it will submit quarterly financial status reports (the SF 425 Federal Financial
Report) to OVW in the Justice Grants System, not later than 30 days after the end of each calendar quarter.
The final report shall be submitted not later than 90 days following the end of the award period. Delinquent
reports may affect future discretionary award decisions and may lead to suspension and/or termination of
the award.
Program income
Program income, as defined by 2 C.F.R. 200.1, means gross income earned by the non-federal entity that is
directly generated by a supported activity or earned as a result of the federal award during the period of
performance. Without prior approval from OVW, program income must be deducted from total allowable
costs to determine the net allowable costs. In order to add program income to the OVW award, the recipient
must seek approval from its program manager via a budget modification Grant Award Modification (GAM)
prior to generating any program income. Any program income added to the federal award must be used to
support activities that were approved in the budget and follow the conditions of the OVW award. Any
program income approved via budget modification GAM must be reported in the recipient's quarterly Federal
Financial Report SF-425 in accordance with the addition alternative. If the program income amount changes
(increases or decreases) during the project period, it must be approved via a budget modification GAM by
the end of the project period. If the budget modification is not submitted and approved, it could result in audit
findings for the recipient.
FFATA reporting subawards and executive compensation
The recipient agrees to comply with applicable requirements to report first-tier subawards (subgrants) of
$30,000 or more and, in certain circumstances, to report the names and total compensation of the five most
highly compensated executives of the recipient and first-tier subrecipients of award funds. Such data will be
submitted to the Federal Funding Accountability and Transparency Act of 2006 (FFATA) Subaward
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Reporting System (FSRS). The details of recipient obligations, which derive from FFATA, are posted on the
OVW website at https://www.justice.gov/ovw/award-conditions (Award Condition: Reporting Subawards and
Executive Compensation), and are incorporated by reference here.
Changes to MOU and/or IMOA
The recipient agrees to submit for OVW review and approval any anticipated addition of, removal of, or
change in collaborating partner agencies or individuals who are signatories of the Memorandum of
Understanding and, if applicable, the Internal Memorandum of Agreement.
Submission of all materials and publications
The recipient agrees to submit to OVW one copy of all materials and publications (written, web-based,
audio-visual, or any other format) that are funded under this award not less than twenty days prior to
distribution or public release. If the materials are found to be outside the scope of the program, or in some
way to compromise victim safety, the recipient will need to revise the materials to address these concerns or
the recipient will not be allowed to use award funds to support the development or distribution of the
materials.
Publication disclaimer
The recipient agrees that all materials and publications (written, web-based, audio-visual, or any other
format) resulting from award activities shall contain the following statement: "This project was supported by
Grant No. __________________ awarded by the Office on Violence Against Women, U.S. Department of
Justice. The opinions, findings, conclusions, and recommendations expressed in this
publication/program/exhibition are those of the author(s) and do not necessarily reflect the views of the U.S.
Department of Justice." The recipient also agrees to ensure that any subrecipient at any tier will comply with
this condition.
Copyrighted works
Pursuant to 2 C.F.R. 200.315(b), the recipient may copyright any work that is subject to copyright and was
developed, or for which ownership was acquired, under this award. OVW reserves a royalty-free,
nonexclusive, and irrevocable right to reproduce, publish, or otherwise use the work, in whole or in part
(including in the creation of derivative works), for federal purposes, and to authorize others to do so.
OVW also reserves a royalty-free, nonexclusive, and irrevocable right to reproduce, publish, or otherwise
use, in whole or in part (including in the creation of derivative works), any work developed by a subrecipient
(subgrantee) of this award, for federal purposes, and to authorize others to do so.
In addition, the recipient (or subrecipient, contractor, or subcontractor of this award at any tier) must obtain
advance written approval from the OVW program manager assigned to this award, and must comply with all
conditions specified by the program manager in connection with that approval, before: 1) using award funds
to purchase ownership of, or a license to use, a copyrighted work; or 2) incorporating any copyrighted work,
or portion thereof, into a new work developed under this award.
It is the responsibility of the recipient (and of each subrecipient, contractor, or subcontractor as applicable) to
ensure that this condition is included in any subaward, contract, or subcontract under this award.
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Grantee orientation - mandatory attendance
First-time recipients, or continuation recipients if requested, must agree to have key staff members, as
identified by OVW, attend the OVW grantee orientation seminar, which may be offered in-person, online, or
a combination of both. Additionally, if there is a change in the project director/coordinator during the grant
period, the recipient agrees, at the earliest opportunity, to send the new project director/coordinator,
regardless of prior experience with this or any other federal award, to an in-person OVW grantee orientation
seminar or require completion of the orientation online, whichever is available.
Prior approval for non-OVW sponsored technical assistance
The recipient agrees that funds allocated for OVW-sponsored technical assistance may not be used for any
other purpose without prior approval by OVW. To request approval, the recipient must submit a copy of the
event's brochure, a curriculum and/or agenda, a description of the hosts or trainers, and an estimated
breakdown of costs. The request must be submitted to OVW at least 20 days prior to registering for the
event. Requests to attend non-OVW sponsored events will be considered on a case-by-case basis. This
prior approval process also applies to requests for the use of OVW-designated technical assistance funds to
pay a consultant or contractor not designated as an OVW technical assistance provider to develop and/or
provide training and/or technical assistance.
Participation in OVW-sponsored technical assistance
The recipient agrees to attend and participate in OVW-sponsored technical assistance. Technical assistance
includes, but is not limited to, national and regional conferences, audio conferences, webinars, peer-to-peer
consultations, and workshops conducted by OVW-designated technical assistance providers.
Consultant compensation rates
The recipient acknowledges that consultants paid with award funds generally may not be paid at a rate in
excess of $81.25 per hour, not to exceed $650 per day. To exceed this specified maximum rate, recipients
must submit to OVW a detailed justification and have such justification approved by OVW, prior to obligation
or expenditure of such funds. Issuance of this award or approval of the award budget alone does not
indicate approval of any consultant rate in excess of $81.25 per hour, not to exceed $650 per day. Although
prior approval is not required for consultant rates below this specified maximum rate, recipients are required
to maintain documentation to support all daily or hourly consultant rates.
Compliance with certifications
The recipient acknowledges that it has a continuing obligation to remain in compliance with the applicable
certification requirements of 34 U.S.C. 10461(c).
Limitation on use of funds for direct legal representation
The recipient agrees not to use grant funds to provide legal representation in civil or criminal matters, such
as family law cases (divorce, custody, visitation, and child support), housing cases, consumer law cases and
others. Grant funds may be used to provide legal representation to victims of domestic violence, dating
violence, sexual assault, or stalking only in the limited context of protection order proceedings (either
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temporary or long term relief), or for limited immigration matters that may impact and affect the victim's
ability to maintain safety (such as U visas).
Prohibition on public awareness activities
The recipient agrees that grant funds will not be used to conduct public awareness or community education
campaigns or related activities. Grant funds may be used to support, inform, and conduct outreach to victims
about available services.
Indirect costs
The recipient may not obligate, expend, or draw down any award funds for indirect costs, unless and until
either (1) the recipient submits to OVW a current, federally-approved indirect cost rate agreement, or (2) the
recipient determines that it is eligible under the Part 200 Uniform Requirements to use the "de minimis"
indirect cost rate described in 2 C.F.R. 200.414(f), and advises OVW in writing of both its eligibility and its
election.
Conditional clearance with release of technical assistance funds
The recipient acknowledges that the budget for this award is pending review and approval. Until OVW
approves the budget, the recipient may not obligate, expend, or draw down any funds, except those that
OVW allows for participation in or travel-related expenses to attend OVW-sponsored technical assistance
events. Any obligations or expenditures incurred by the recipient prior to the budget being approved are
made at the recipient's own risk. If there is another condition on the award prohibiting any obligation,
expenditure, and drawdown of any funds, that other condition will control. Remaining funds will not be
available for drawdown until OVW's Grants Financial Management Division has approved the budget and
budget narrative via a Grant Award Modification (GAM). If applicable, the Indirect Cost Rate will be identified
in the GAM when the budget is approved.
I have read and understand the information presented in this section of the Federal Award Instrument.
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This award is offered subject to the conditions or limitations set forth in the Award Information, Project
Information, Financial Information, and Award Conditions.
The recipient budget is currently under review.
I have read and understand the information presented in this section of the Federal Award Instrument.
Award Letter
Award Information
Project Information
Financial Information
Other Award Documents
Award Conditions
Award Acceptance
Human Options, Inc.
Improving Criminal Justice Response (OVW-2022-171037)
Santa Ana Police Department-Budget Detail
# of weeks/meetings hours Rate Total
50 5 99.68$ 24,920.00$
50 8 103.69$ 41,476.00$
2 4 100.50$ 804.00$
Training Varies 2,800.00$
subtotal 70,000.00$
# of weeks/meetings hours Rate Total
50 5 99.68$ 24,920.00$
50 8 103.69$ 41,476.00$
2 4 100.50$ 804.00$
Training Varies 2,800.00$
subtotal 70,000.00$
# of weeks/meetings hours Rate Total
50 5 99.68$ 24,920.00$
50 8 103.69$ 41,476.00$
2 4 100.50$ 804.00$
Training Varies 2,800.00$
subtotal 70,000.00$
Provide quarterly data report information
Training/travel Budget
Detective Corporal/Detective/Police Officer/Sergeant/Investigative Specialist
time in DV Response Care
Year 2
Description
Detective Corporal/Detective /Police Officer/Sergeant/Investigative Specialist-
Case Investigation/Follow-up
Detective Corporal/Detective/Police Officer/Sergeant/Investigative Specialist
time in DV Response Care
Provide quarterly data report information
Training/travel Budget
Year 3
Description
Detective Corporal/Detective /Police Officer/Sergeant/Investigative Specialist-
Case Investigation/Follow-up
Training/travel Budget
Year 1
Description
Detective Corporal/Detective /Police Officer/Sergeant/Investigative Specialist-
Case Investigation/Follow-up
Detective Corporal/Detective/Police Officer/Sergeant/Investigative Specialist
time in DV Response Care
Provide quarterly data report information
EXHIBIT B
Total:210,000.00$
Travel funds will be available to attend the OVW-mandated technical trainings in accordance with the program guidelines.
Remaining funds will be made available to attend any other available and relevant OVW-approved trainings which would
enhance or support the work identified in this project. The sites of the training are unknown at this time. Costs are based on
average airfare and M&IE expenses and an average lodging rate of major metropolitan areas for FY2022
The positions within the Santa Ana Police Department (SAPD) listed below will staff the DV Response Car and a DV Investigation Car on
an overtime basis, depending upon their availability and the situation. All SAPD personnel involved in the proposed OVW-ICJR project
have received special training on domestic violence and related issues.
Detective Corporal:
Special Crimes Section Detective Corporal is a sworn Peace Officer assigned responsible for supervising the Domestic
Violence and Sexual Assault Unit. The Detective Corporal is responsible for report review, scheduling, making supervisory
decisions as well as investigating cases. This is a supervising detective position, and the detective corporal has a caseload of
sexual assault and domestic violence cases. The Detective Corporal also performs the same investigative tasks as the Domestic
Violence Detective in the unit. The Detective Corporal will also compile data to complete monthly reporting required by the
grant. The Detective Corporal will also be the lead contact for scheduling SAPD briefings and budget approval of overtime.
The Detective Corporal will be the primary liaison with Human Options on the proposed project.
Detective:
Detectives are sworn Peace Officers assigned cases and are tasked with investigating the case. The investigations include:
Doing background checks on the suspect, researching the background of the victim and suspect’s domestic violence history,
obtaining and reviewing prior domestic violence reports, possibly obtaining outside police agency reports, interviewing
victims, witnesses and suspects, obtaining medical records from hospitals, doing follow-up photos of victims if necessary,
obtaining and reviewing 911 calls, obtaining text messages, phone messages and e-mails, obtaining camera footage at locations
where the incident occurred, following up by responding to schools to interview children, submitting cases to the District
Attorney’s Office for possible filing of charges, obtaining arrest warrants, serving arrest warrants, following up by arresting
suspects on cases who were not located at the time the report was taken, testifying in court on cases, doing follow-up
investigation requested by the District Attorney on patrol arrests, and other investigative duties required to support the case.
The Detective is responsible for closing the casefile and updating the case in the Santa Ana Police Department TriTech
System. The Detective maintains their own monthly logs on all their assigned cases. The Detective completes their monthly
Statistics at the end of each month and they are submitted to the section Commander.
Police Officer:
Police Officer is a sworn peace officer that may be assigned to the Domestic Violence Response car, the Domestic Violence
Investigation Car or assiged to investigate cases in the Special Crimes Section on an overtime basis. Police Officers may also
be assigned to perform the duties of the Detective/Investigator, which include: Doing background checks on the suspect,
researching the background of the victim and suspect’s domestic violence history, obtaining and reviewing prior domestic
violence reports, possibly obtaining outside police agency reports, interviewing victims, witnesses and suspects, obtaining
medical records from hospitals, doing follow-up photos of victims if necessary, obtaining and reviewing 911 calls, obtaining
text messages, phone messages and e-mails, obtaining camera footage at locations where the incident occurred, following up
by responding to schools to interview children, submitting cases to the District Attorney’s Office for possible filing of charges,
obtaining arrest warrants, serving arrest warrants, following up by arresting suspects on cases who were not located at the time
the report was taken, testifying in court on cases, doing follow-up investigation requested by the District Attorney on patrol
arrests, and other investigative duties required to support the case.
Police Officers selected for this assignment will work under the direction of the Domestic Violence Unit Detective Sergeant. Detective Sergeant:
Special Crimes Section Detective Sergeant is a sworn Peace Officer responsible for supervising the Domestic Violence Unit,
Sexual Assault Unit, Child Abuse Unit, and Sex Registrant Unit. The Detective Sergeant reviews incoming police reports
including domestic violence reports and is responsible for case assignments. The Detective Sergeant is also responsible for
ensuring proper follow-up is conducted on domestic violence cases and provides direction when appropriate on the
investigation. Other duties include the development and implementation of training as it relates to domestic violence and recent
case law related to domestic violence.
Police Investigative Specialist:
Investigators (PIS) are non-sworn professionals assigned cases and are tasked with investigating the case. The investigations
include: Doing background checks on the suspect, researching the background of the victim and suspect’s domestic violence
history, obtaining and reviewing prior domestic violence reports, possibly obtaining outside police agency reports, interviewing
victims, witnesses and suspects, obtaining medical records from hospitals, doing follow-up photos of victims if necessary,
obtaining and reviewing 911 calls, obtaining text messages, phone messages and e-mails, obtaining camera footage at locations
where the incident occurred, following up by responding to schools to interview children, submitting cases to the District
Attorney’s Office for possible filing of charges, obtaining arrest warrants, serving arrest warrants, following up by arresting
suspects on cases who were not located at the time the report was taken, testifying in court on cases, doing follow-up
investigation requested by the District Attorney on patrol arrests, and other investigative duties required to support the case.
The Investigator is also responsible for ensuring domestic violence victims are provided with resources available to them as
victims of domestic violence and is responsible for closing the casefile and updating the case in the Santa Ana Police
Department TriTech System. The Investigators maintain their own monthly logs on all their assigned cases. The Investigator
completes their monthly Statistics at the end of each month and they are submitted to the section Commander