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HomeMy WebLinkAboutItem 24 - Agreement Amendments with On-Call Stormwater Project Design Consultants Public Works Agency https://www.santa-ana.org/public-works Item # 24 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report August 15, 2023 TOPIC: On-Call Stormwater Project Design Services AGENDA TITLE Approve Agreement Amendments with On-Call Stormwater Project Design Consultants RECOMMENDED ACTION Authorize the City Manager to execute a first amendment to the agreements with Tetra Tech, Inc., CWE, and Stantec Consulting Services, Inc. to increase the total expenditure amount for the remaining term of the agreement ending October 19, 2023, and for the optional two-year extension period through October 19, 2025, by an aggregate amount of $2,000,000, for a total amount not-to-exceed $4,000,000, subject to non-substantive changes approved by the City Manager and City Attorney. DISCUSSION On October 20, 2020, the City entered into agreements with Tetra Tech, Inc., CWE, and Stantec Consulting Services, Inc. for On-Call Stormwater Project Design services. These consultants have assisted the City with numerous projects and have helped secure $13.4 million in competitive statewide grant funding for stormwater capture, flood reduction, and urban greening projects. These multi-benefit projects help improve water quality, increase local water supplies, reduce flooding, address climate change, and provide new recreational opportunities for Santa Ana residents. There is a need to amend these agreements to increase the total expenditure capacity and continue with design and implementation of several stormwater projects (Exhibit 1- 3). The optional two-year extension period is also being exercised and has been incorporated into the agreement amendments, extending these agreements until October 19, 2025. FISCAL IMPACT There is no fiscal impact at this time. Prior to utilizing any of these on-call services, the Public Works Agency staff must receive Finance and Management Services Agency approval of funding and accounts to be used to ensure funds are available under the authorization and aggregate limit of these agreements. Upon successful completion of the fiscal review, a corresponding Notice to Proceed containing the specific scope and maximum expenditure for the task order will be issued to a firm. The total expenditure Agreement Amendments with On-Call Stormwater Project Design Consultants August 15, 2023 Page 2 3 6 4 8 capacity for these agreements is being increased by $2,000,000, for a total of $4,000,000 over the lifetime of all three agreements. EXHIBIT(S) 1. First Amendment to Agreement with Tetra Tech, Inc. 2. First Amendment to Agreement with CWE 3. First Amendment to Agreement with Stantec Consulting Services, Inc. Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency Approved By: Kristine Ridge, City Manager Page 1 of 2 FIRST AMENDMENT TO AGREEMENT BETWEEN THE CITY OF SANTA ANA AND TETRA TECH, INC. TO PROVIDE ON-CALL STORMWATER PROJECT DESIGN SERVICES THIS FIRST AMENDMENT to the above-referenced agreement is entered into on August 15, 2023, by and between Tetra Tech, Inc. (“Consultant”), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (“City”). RECITALS A. The parties entered into Agreement No. A-2020-205-01, dated October 20, 2020, by which Consultant agreed to provide on-call stormwater project design services (“Agreement”). The original term of the Agreement was for three years, with provision for one, two-year extension period. B. The parties now wish to amend the Agreement to increase the total expenditure amount for the remaining term of the Agreement and to exercise the optional two-year extension period. The Parties therefore agree: 1. Section 2, Compensation, is amended to increase the not-to-exceed expenditure under the Agreement from $2,000,000.00 to $4,000,000.00 for the remaining term of the Agreement, including the optional two-year extension period. 2. Pursuant to Section 3 of the Agreement, Term, the time period of the Agreement is extended for the additional two-year term which shall now end on October 19, 2025. 3. Except as modified by this First Amendment, all terms and conditions of the Agreement shall remain in full force and effect. [Signatures appear on following page] Page 2 of 2 SIGNATURE PAGE FOR FIRST AMENDMENT TO AGREEMENT BETWEEN THE CITY OF SANTA ANA AND TETRA TECH, INC. TO PROVIDE ON-CALL STORMWATER PROJECT DESIGN SERVICES IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to the Agreement on the date and year first written above. ATTEST CITY OF SANTA ANA _______________________________ ______________________________ JENNIFER L. HALL KRISTINE RIDGE City Clerk City Manager APPROVED AS TO FORM CONSULTANT Sonia R. Carvalho City Attorney By:___________________________ _______________________________ JONATHAN T. MARTINEZ JASON L. FUSSEL, PE, PLS Assistant City Attorney Vice President RECOMMENDED FOR APPROVAL ________________________________ NABIL SABA, PE Executive Director Public Works Agency red Page 1 of 2 FIRST AMENDMENT TO AGREEMENT BETWEEN THE CITY OF SANTA ANA AND CWE TO PROVIDE ON-CALL STORMWATER PROJECT DESIGN SERVICES THIS FIRST AMENDMENT to the above-referenced agreement is entered into on August 15, 2023, by and between CWE (“Consultant”), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (“City”). RECITALS A.The parties entered into Agreement No. A-2020-205-02, dated October 20, 2020, by which Consultant agreed to provide on-call stormwater project design services (“Agreement”). The original term of the Agreement was for three years, with provision for one, two-year extension period. B.The parties now wish to amend the Agreement to increase the total expenditure amount for the remaining term of the agreement and to exercise the optional two-year extension period. The Parties therefore agree: 1.Section 2, Compensation, is amended to increase the not-to-exceed expenditure under the Agreement from $2,000,000.00 to $4,000,000.00 for the remaining term of the Agreement, including the optional two-year extension period. 2.Pursuant to Section 3 of the Agreement, Term, the time period of the Agreement is extended for the additional two-year term which shall now end on October 19, 2025. 3.Except as modified by this First Amendment, all terms and conditions of the Agreement shall remain in full force and effect. [Signatures appear on following page] Page 2 of 2 SIGNATURE PAGE FOR FIRST AMENDMENT TO AGREEMENT BETWEEN THE CITY OF SANTA ANA AND CWE TO PROVIDE ON-CALL STORMWATER PROJECT DESIGN SERVICES IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to the Agreement on the date and year first written above. ATTEST CITY OF SANTA ANA _______________________________ ______________________________ JENNIFER L. HALL KRISTINE RIDGE City Clerk City Manager APPROVED AS TO FORM CONSULTANT Sonia R. Carvalho City Attorney By:___________________________ _______________________________ JONATHAN T. MARTINEZ JASON PEREIRA Assistant City Attorney Principal RECOMMENDED FOR APPROVAL ________________________________ NABIL SABA, PE Executive Director Public Works Agency Page 1 of 2 FIRST AMENDMENT TO AGREEMENT BETWEEN THE CITY OF SANTA ANA AND STANTEC CONSULTING SERVICES, INC. TO PROVIDE ON-CALL STORMWATER PROJECT DESIGN SERVICES THIS FIRST AMENDMENT to the above-referenced agreement is entered into on August 15, 2023, by and between Stantec Consulting Services, Inc. (“Consultant”), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (“City”). RECITALS A.The parties entered into Agreement No. A-2020-205-03, dated October 20, 2020, by which Consultant agreed to provide on-call stormwater project design services (“Agreement”). The original term of the Agreement was for three years, with provision for one, two-year extension period. B.The parties now wish to amend the Agreement to increase the total expenditure amount for the remaining term of the Agreement and to exercise the optional two-year extension period. The Parties therefore agree: 1.Section 2, Compensation, is amended to increase the not-to-exceed expenditure under the Agreement from $2,000,000.00 to $4,000,000.00 for the remaining term of the Agreement, including the optional two-year extension period. 2.Pursuant to Section 3 of the Agreement, Term, the time period of the Agreement is extended for the additional two-year term which shall now end on October 19, 2025. 3.Except as modified by this First Amendment, all terms and conditions of the Agreement shall remain in full force and effect. [Signatures appear on the following page] Page 2 of 2 SIGNATURE PAGE FOR FIRST AMENDMENT TO AGREEMENT BETWEEN THE CITY OF SANTA ANA AND STANTEC CONSULTING SERVICES, INC. TO PROVIDE ON-CALL STORMWATER PROJECT DESIGN SERVICES IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to the Agreement on the date and year first written above. ATTEST _______________________________ JENNIFER L. HALL City Clerk APPROVED AS TO FORM Sonia R. Carvalho City Attorney By:___________________________ JONATHAN T. MARTINEZ Assistant City Attorney CITY OF SANTA ANA ______________________________ KRISTINE RIDGE City Manager CONSULTANT _______________________________ EDWARD OTHMER, PE Principal RECOMMENDED FOR APPROVAL ________________________________ NABIL SABA, PE Executive Director Public Works Agency