HomeMy WebLinkAboutItem 14 - Award Aggregate Blanket Order Contracts for On-Call Towing Services for City Vehicles Public Works Agency
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Item # 14
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
June 20, 2023
TOPIC: Award Aggregate Blanket Order Contracts for On-Call Towing Services for City
Vehicles
AGENDA TITLE
Award Aggregate Blanket Order Contracts to B&D Towing, Inc., Greater Southern
California Towing, Inc., and MetroPro Towing, Inc. in an Annual Aggregate Amount not
to Exceed $100,000 (Specification No. 23-079) (General and Non-General Fund)
RECOMMENDED ACTION
Award an aggregate blanket order contracts to B&D Towing, Inc., Greater Southern
California Towing, Inc., and MetroPro Towing, Inc. for on-call towing services for City
vehicles for a one-year term beginning July 1, 2023, and expiring June 30, 2024, with
provisions for four one-year renewal options, in an annual aggregate amount of
$100,000, with a total aggregate contract amount not to exceed $500,000, subject to
non-substantive changes approved by the City Manager and City Attorney.
DISCUSSION
The Public Works Agency’s Fleet Services Division is responsible for the acquisition,
maintenance, repair, and replacement of vehicles, trucks, and maintenance equipment.
The Fleet Services section manages over 700 vehicles and equipment that routinely
require tow services to the Santa Ana Corporate Yard or repair shops. On average,
approximately 28 calls of service are made for downed vehicles and transport of
equipment, such as the show-mobile, for the City-sponsored Summer Movies in the
Park.
The aggregate blanket order contracts are comprised of tow providers that possess the
required licenses, tow trucks and equipment, and experience to safely and efficiently
transport City motorcycles, vehicles, show-mobiles, and other maintenance equipment
of varying sizes. Additionally, the contracts will allow the City to request roadside
assistance services, as needed. Services include, but are not limited to: jump-start, flat
tire change-out, lock-out services, gasoline refill, and clean-up services for fluid spills
from collisions.
The Invitation for Bids (IFB) No. 23-079 was advertised on April 25, 2023 on the City’s
online bid management and publication system. A summary of IFB vendor participation
and results is as follows:
Award Aggregate Blanket Order Contracts for On-Call Towing Services for City Vehicles
June 20, 2023
Page 2
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249 Vendors notified
34 Santa Ana vendors notified
11 Vendors downloaded the bid packet
3 Bids received
3 Bids received from Santa Ana vendors
Bids were solicited, opened on May 9, 2023, and evaluated (Exhibit 1). Three bids were
submitted by the IFB deadline and all were determined to be responsible, responsive to
the specifications and met the City’s requirements. Staff recommends awarding
aggregate blanket order contracts to the three local vendors that submitted bids to
ensure sufficient resources are available at all times for the towing of city-owned
vehicles and avoid lapses of service to departments citywide.
Vendor Location
B&D Towing, Inc.Santa Ana, CA
Greater Southern California Towing, Inc.Santa Ana, CA
MetroPro Towing, Inc.Santa Ana, CA
FISCAL IMPACT
Funding is included in the proposed FY 2023-2024 budget. Funds for the renewal
options, if exercised, will be included in the proposed budgets for subsequent years.
Fiscal
Year
Accounting Unit-
Account #
Fund Description Accounting Unit,
Account Description
Amount
FY 23-24 07517100-62300 Fleet Maintenance
Equip Maint-Garage
Operation, Contract
Services-Professional
$85,000
FY 23-24 01117651-62300 General Fund
Park Maintenance
Serv Enhcment,
Contract Services-
Professional
$15,000
Total $100,000
EXHIBIT(S)
1. Bid Abstract
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency
Approved By: Kristine Ridge, City Manager
BIDDER LOCATION TOTAL
Bid Towing Inc. Santa Ana, CA 1,928.50$
Greater Southern California
Towing Inc. Santa Ana, CA 1,964.00$
MetroPro Towing, Inc. Santa Ana, CA 2,760.00$
ON-CALL TOWING SERVICES FOR CITY VEHICLES (23-079)
ABSTRACT OF BIDS
EXHIBIT 1