HomeMy WebLinkAboutItem 18 - Agreement for Street Lighting Master Plan Public Works Agency
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Item # 18
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
June 20, 2023
TOPIC: Agreement for Street Lighting Master Plan
AGENDA TITLE
Approve an Agreement with Clanton & Associates, Inc. to Prepare a Street Lighting
Master Plan for an Amount Not to Exceed $640,475, for up to a Four-Year Term
(General Fund)
RECOMMENDED ACTION
1. Authorize budget reallocation of $116,416 in unspent Streetlight Maintenance
Service Enhancement Account (General Fund) funds from the Riverview
Neighborhood Street Lighting Project (No. 23-6030) to the Street Lighting Master
Plan.
2. Authorize the City Manager to execute a consultant agreement with Clanton &
Associates, Inc. to prepare a Street Lighting Master Plan for an amount not to
exceed $640,475, for a two-year term beginning June 20, 2023 and expiring June
19, 2025, with provisions for two, one-year extensions, subject to non-substantive
changes approved by the City Manager and City Attorney.
DISCUSSION
The Public Works Agency‘s Traffic Engineering Division is responsible for the operation
and maintenance of the City’s street lighting system. The street lighting system is
comprised of approximately 15,000 streetlights within the public right-of-way, of which
roughly 12,000 are City owned and maintained, and 3,500 are Southern California
Edison (SCE) owned and maintained.
On April 4, 2017, the City Council approved the purchase of the street light system from
SCE. Since then, the City has upgraded all City-owned street lights with light-emitting
diode (LED) lights and worked with SCE to upgrade the SCE-owned lights with LED as
well. More recently, the City has begun expanding the system and installing streetlights
in non-lit and under-lit areas. To appropriately plan for the continued maintenance,
enhancement, and growth of the street lighting system in the last five years, a thorough
assessment and master plan is needed. The proposed Street Lighting Master Plan will
include an up-to-date inventory list of City- and SCE-owned streetlights, identify areas in
Agreement for Street Lighting Master Plan
June 20, 2023
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need of additional lighting and/or upgrade of existing lighting, and develop future goals
for the system.
The Public Works Agency desires to have a clear plan for the future that accomplishes
the following:
o Identifies the current system inventory and provides an assessment of the
condition and lighting levels or needs in relation to street classifications, land
use, pedestrian’s activity centers, and transit.
o Evaluates the existing lighting system for compliance with national standards,
areas with inadequate lighting, and decorative lighting districts.
o Provides recommendations regarding the ability to incorporate Smart City
strategies that leverage existing City infrastructure investments, would yield
cost/energy efficiencies, or may serve as a platform for future technologies.
o Identifies and implements a comprehensive strategy and methodology for
resident involvement in the Street Lighting Plan development process.
o Develops an action plan for prioritizing, phasing, funding, and accomplishing
the identified needs.
The purpose of the Street Lighting Master Plan is to focus on immediate, short-term,
and long-term development, and improvement strategies that correspond to the needs
and priority investments for the Street Lighting system.
On April 5, 2023, staff released Request for Proposals (RFP) No. 23-041, by which it
sought the services of a qualified consulting firm to prepare the City’s first Street
Lighting Master Plan.
The RFP was advertised on PlanetBids, and proposals were received electronically via
PlanetBids on May 3, 2023. The City notified a total of 943 regional vendors via
PlanetBids, forty-eight of which are Santa Ana based. Fifty vendors requested bidding
documents, and three proposals were received and evaluated by a selection committee.
Based on criteria outlined in the RFP, the following summarizes the top responding
firms:
Firm City Ranking
Clanton & Associates Boulder, CO 1
Tanko Lighting San Francisco, CA 2
Iteris, Inc.Santa Ana, CA 3
Staff recommends awarding an agreement to Clanton & Associates, Inc., to provide
Street Lighting Master Plan consulting services (Exhibit 1). Clanton & Associates, Inc. is
a leader in lighting design and electrical engineering who employ a multi-disciplinary
team of civil engineers, community engagement leaders, and other related
professionals. Clanton & Associates, Inc. has 40 years of experience and has worked
with public and private agencies, and their constituents, throughout the United States to
Agreement for Street Lighting Master Plan
June 20, 2023
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effectively address any issues on the planning and design spectrum related to street
lighting — concept to construction, strategic plan to master plan, innovations to reduce
climate change, increase safety and equity, sustainability to feasibility, and everything in
between. The depth of their expertise encompasses the full range of assessment,
analysis, outreach, design, and planning methods/skills required to help communities
create and responsibly manage available resources, ensuring the right balance in the
safety, character, equity, and responsibility that is considerate of the community needs
and appropriate for the zoning and land use now and in the future.
FISCAL IMPACT
Approval of the request to reallocate funds will provide funding in the amount of
$116,416 in unspent Streetlight Maintenance Service Enhancement Account (General
Fund) funds from the Riverview Neighborhood Street Lighting Project (No. 23-6030).
Funding is available in the FY 2022-23 budget and staff will request a carryover in
September for the unspent amount. If the City Council adopts the budget ordinance,
the FY 2023-24 budget will include the remainder of the funding necessary for the
agreement.
Fiscal Year
Accounting Unit
- Account #
(Project No.)
Fund
Descripti
on
Accounting Unit,
Account Description Amount
Existing Budget
2022-23 01117630-62300 General
Fund
PW-St Light
Maintenance Service
Enhancement-Contract
Services Professional
$364,185
Additional Budget/Budget Reallocation
2022-23
01117630-62300
(From 23-6030
to SL Master
Plan)
General
Fund
PW-St Light
Maintenance Service
Enhancement-
Improvements Other
Than Building
$116,416
2023-24 01117620-62300 General
Fund
PW-Traffic/Trans
Service Enhancements-
Contract Services
Professional
$159,874
Total:$640,475
Agreement for Street Lighting Master Plan
June 20, 2023
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EXHIBIT(S)
1. Agreement with Clanton & Associates, Inc.
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency
Approved By: Kristine Ridge, City Manager
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CONSULTANT AGREEMENT BETWEEN THE CITY OF SANTA ANA AND
CLANTON & ASSOCIATES, INC. TO PREPARE A
STREET LIGHTING MASTER PLAN
THIS AGREEMENT is made and entered into on this 20th day of June, 2023 by and between
Clanton & Associates, Inc. (“Consultant”), and the City of Santa Ana, a charter city and municipal
corporation organized and existing under the Constitution and laws of the State of California
(“City”).
RECITALS
A.As set forth in Request for Proposal (“RFP”) No. 23-041, issued April 5, 2023, the City
desires to retain a Consultant to prepare a street lighting Master Plan for the Public Works
Agency.
B.Consultant represents that Consultant is able and willing to provide such services to the
City.
C.In undertaking the performance of this Agreement, Consultant represents that it is
knowledgeable in its field and that any services performed by Consultant under this
Agreement will be performed in compliance with such standards as may reasonably be
expected from a professional consulting firm in the field.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the
terms and conditions hereinafter set forth, the parties agree as follows:
1.SCOPE OF SERVICES
Consultant shall perform all services described in the “Scope of Work” that was included
in RFP No. 23-041, which is attached hereto and fully incorporated herein by this reference as
Exhibit A, in addition to all services further described in “Consultant’s Proposal,” which is
attached hereto and fully incorporated herein by this reference as Exhibit B.
2.COMPENSATION
a.City agrees to pay, and Consultant agrees to accept as total payment for its services for
City, the rates and charges identified in Consultant’s “Fee Proposal,” which is attached
hereto and fully incorporated herein by this reference as Exhibit C. The total amount
to be expended under the Agreement shall not exceed $640,475.00 during the term of
this Agreement, including any extension periods as set forth in Section 3 below. This
sum is comprised of (1) the base amount of $582,250.00 and (2) a contingency fund
in the amount of $58,225.00, which is exercisable at City’s sole discretion.
b.Payment by City shall be made within forty-five (45) days following receipt of proper
invoice evidencing work performed, subject to City accounting procedures. Payment
EXHIBIT 1
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need not be made for work which fails to meet the standards of performance set forth
in the Recitals which may reasonably be expected by City.
3.TERM
This Agreement shall commence on June 20, 2023 and end on June 19, 2025, with the
option for the City to grant up to two (2), one-year extensions of the Agreement, exercisable by a
writing by the City Manager and the City Attorney, unless terminated earlier in accordance with
Section 16, below.
4.PREVAILING WAGES
Consultant is aware of the requirements of California Labor Code Section 1720, et seq.,
and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq.,
(“Prevailing Wage Laws”), which require the payment of prevailing wage rates and th e
performance of other requirements on “public works” and “maintenance” projects. If the services
being performed are part of an applicable “public works” or “maintenance” project, as defined by
the Prevailing Wage Laws, and the total compensation is $1,000 or more, Consultant agrees to
fully comply with such Prevailing Wage Laws. Consultant shall defend, indemnify and hold the
City, its elected officials, officers, employees and agents free and harmless from any claim or
liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.
5.INDEPENDENT CONTRACTOR
Consultant shall, during the entire term of this Agreement, be construed to be an
independent contractor and not an employee of the City. This Agreement is not intended nor shall
it be construed to create an employer-employee relationship, a joint venture relationship, or to
allow the City to exercise discretion or control over the professional manner in which Consultant
performs the services which are the subject matter of this Agreement; however, the services to be
provided by Consultant shall be provided in a manner consistent with all applicable standards and
regulations governing such services. Consultant shall pay all salaries and wages, employer's social
security taxes, unemployment insurance and similar taxes relating to employees and shall be
responsible for all applicable withholding taxes.
6.OWNERSHIP OF MATERIALS
This Agreement creates a non-exclusive and perpetual license for City to copy, use,
modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property
embodied in plans, specifications, studies, drawings, estimates, and other documents or works of
authorship fixed in any tangible medium of expression, including but not li mited to, physical
drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or
caused to be prepared by Consultant under this Agreement (“Documents & Data”). Consultant
shall require all subcontractors to agree in writing that City is granted a non-exclusive and
perpetual license for any Documents & Data the subcontractor prepares under this Agreement.
Consultant represents and warrants that Consultant has the legal right to license any and all
Documents & Data. Consultant makes no such representation and warranty in regard to
Documents & Data which were provided to Consultant by the City. City shall not be limited in
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any way in its use of the Documents and Data at any time, provided that any such use not within
the purposes intended by this Agreement shall be at City’s sole risk.
7. INSURANCE
Consultant shall procure and maintain for the duration of the Agreement insurance against
claims for injuries to persons or damages to property which may arise from or in connection with
the performance of the work hereunder and the results of that work by the Consultant, its agents,
representatives, employees or subcontractors.
a. Minimum Scope and Limit of Insurance
(1) Commercial General Liability (CGL): Insurance Services Office Form CG
00 01 covering CGL on an “occurrence” basis, including products and
completed operations, property damage, bodily injury and personal &
advertising injury with limits no less than $1,000,000 per occurrence. If a
general aggregate limit applies, either the general aggregate limit shall apply
separately to this project/location (ISO CG 25 03 or 25 04) or the general
aggregate limit shall be twice the required occurrence limit.
(2) Automobile Liability: ISO Form Number CA 00 01 covering any auto (Code
1), or if Consultant has no owned autos, hired, (Code 8) and non-owned autos
(Code 9), with a limit no less than $1,000,000 per accident for bodily injury and
property damage.
(3) Workers’ Compensation: as required by the State of California, with Statutory
Limits, and Employer’s Liability Insurance with limit of no less than
$1,000,000 per accident for bodily injury or disease.
(4) Professional Liability (Errors and Omissions): insurance appropriate to the
Consultant’s profession, with limit no less than $2,000,000 per occurrence or
claim, $2,000,000 aggregate.
(5) Broader Coverage: if the Consultant maintains broader coverage and/or
higher limits than the minimums shown above, the City requires and shall be
entitled to the broader coverage and/or the higher limits maintained by the
Consultant. Any available insurance proceeds in excess of the specified
minimum limits of insurance and coverage shall be available to the City.
b. Other Insurance Provisions
(1) Additional Insured Status: The City, its officers, officials, employees, and
volunteers are to be covered as additional insureds on the CGL policy with
respect to liability arising out of work or operations performed by or on behalf
of the Consultant including materials, parts, or equipment furnished in
connection with such work or operations. General liability coverage can be
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provided in the form of an endorsement to the Consultant’s insurance (at least
as broad as ISO Form CG 20 10 11 85 or if not available, through the addition of
both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 if a later
edition is used).
(2) Primary Coverage: For any claims related to this contract, the Consultant’s
insurance coverage shall be primary coverage at least as broad as ISO CG 20
01 04 13 as respects the City, its officers, officials, employees, and volunteers.
Any insurance or self-insurance maintained by the City, its officers, officials,
employees, or volunteers shall be excess of the Consultant’s insurance and shall
not contribute with it.
(3) Notice of Cancellation: Each insurance policy required above shall provide
that coverage shall not be canceled, except with notice to the City.
(4) Waiver of Subrogation: Consultant hereby grants to City a waiver of any right
to subrogation that any insurer of said Consultant may acquire against the City
by virtue of the payment of any loss under such insurance. Consultant agrees
to obtain any endorsement that may be necessary to affect this waiver of
subrogation, but this provision applies regardless of whether or not the City has
received a waiver of subrogation endorsement from the insurer.
(5) Self-Insured Retentions: Self-insured retentions must be declared to and
approved by the City. The City may require the Consultant to purchase coverage
with a lower retention or provide proof of ability to pay losses and related
investigations, claim administration, and defense expenses within the retention.
The policy language shall provide, or be endorsed to provide, that the self-
insured retention may be satisfied by either the named insured or City.
(6) Acceptability of Insurers: Insurance is to be placed with insurers authorized
to conduct business in the state with a current A.M. Best’s rating of no less
than A:VII, unless otherwise acceptable to the City.
(7) Claims Made Policies: If any of the required policies provide coverage on a
claims-made basis:
• The Retroactive Date must be shown, and must be before the date of the
contract or the beginning of contract work.
• Insurance must be maintained and evidence of insurance must be
provided for at least five (5) years after completion of the contract of
work.
• If coverage is canceled or non-renewed, and not replaced with another
claims-made policy form with a Retroactive Date prior to the contract
effective date, the Consultant must purchase “extended reporting”
coverage for a minimum of five (5) years after completion of work.
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(8) Verification of Coverage: Consultant shall furnish the City with original
Certificates of Insurance including all required amendatory endorsements (or
copies of the applicable policy language effecting coverage required by this
clause) and a copy of the Declarations and Endorsement Page of the CGL policy
listing all policy endorsements to City before work begins. However, failure to
obtain the required documents prior to the work beginning shall not waive the
Consultant’s obligation to provide them.
The City reserves the right to require complete, certified copies of all required
insurance policies, including endorsements required by these specifications, at
any time.
(9) Subcontractors: Consultant shall require and verify that all subcontractors
maintain insurance meeting all the requirements stated herein, and Consultant
shall ensure that City is an additional insured on insurance required from
subcontractors.
(10) Special Risks or Circumstances: City reserves the right to modify these
requirements, including limits, based on the nature of the risk, prior experience,
insurer, coverage, or other special circumstances.
8. INDEMNIFICATION
Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers,
agents, employees, contractors, special counsel, and representatives from liability: (1) for personal
injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for
personal injury, including death, and claims for property damage, which may arise from the
negligent operations of the Consultant, its subcontractors, agents, employees, or other persons
acting on its behalf which relates to the services described in section 1 of this Agreement; and (2)
from any claim that personal injury, damages, just compensation, restitution, judicial or equitable
relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and
hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial
or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in
this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant
further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including
fees and costs for special counsel to be selected by the City, regarding any action by a third party
challenging the validity of this Agreement, or asserting that personal injury, damages, just
compensation, restitution, judicial or equitable relief due to personal or property rights arises by
reason of the terms of, or effects arising from this Agreement. City may make all reasonable
decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing,
to the extent Consultant’s services are subject to Civil Code Section 2782.8, the above indemnity
shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of,
pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant.
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9. INTELLECTUAL PROPERTY INDEMNIFICATION
Consultant shall defend and indemnify the City, its officers, agents, representatives, and
employees against any and all liability, including costs, for infringement of any United States’
letters patent, trademark, or copyright infringement, including costs, contained in the work product
or documents provided by Consultant to the City pursuant to this Agreement.
10. RECORDS
Consultant shall keep records and invoices in connection with the work to be performed
under this Agreement. Consultant shall maintain complete and accurate records with respect to
the costs incurred under this Agreement and any services, expenditures, and disbursements
charged to the City for a minimum period of three (3) years, or for any longer period required by
law, from the date of final payment to Consultant under this Agreement. All such records and
invoices shall be clearly identifiable. Consultant shall allow a representative of the City to
examine, audit, and make transcripts or copies of such records and any other documents created
pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all
work, data, documents, proceedings, and activities related to this Agreement for a period of three
(3) years from the date of final payment to Consultant under this Agreement.
11. CONFIDENTIALITY
If Consultant receives from the City information which due to the nature of such
information is reasonably understood to be confidential and/or proprietary, Consultant agrees that
it shall not use or disclose such information except in the performance of this Agreement, and
further agrees to exercise the same degree of care it uses to protect its own information of like
importance, but in no event less than reasonable care. “Confidential Information” shall include all
nonpublic information. Confidential information includes not only written information, but also
information transferred orally, visually, electronically, or by other means. Confidential
information disclosed to either party by any subsidiary and/or agent of the other party is covered
by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any
information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the
Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant
without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e)
is independently developed by the Consultant without reference to information disclosed by the
City.
12. CONFLICT OF INTEREST CLAUSE
Consultant covenants that it presently has no interests and shall not have interests, direct
or indirect, which would conflict in any manner with performance of services specified under this
Agreement.
13. NON-DISCRIMINATION
Consultant shall not discriminate because of race, color, creed, religion, sex, marital status,
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sexual orientation, gender identity, gender expression, gender, medical conditions, genetic
information, or military and veteran status, age, national origin, ancestry, or disability, as defined
and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization,
promotion, termination or other employment related activities or any services provided under this
Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all
applicable federal, state and local laws and regulations.
14. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and
Consultant, and supersedes any and all other agreements, oral or written, between the parties. In
the event of a conflict between the terms of this Agreement and any attachments hereto, the terms
of this Agreement shall prevail. This Agreement may not be modified except by written instrument
signed by the City and by an authorized representative of Consultant. The parties agree that any
terms or conditions of any purchase order or other instrument that are inconsistent with, or in
addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each
party to this Agreement acknowledges that no representations, inducements, promises or
agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any
party, which is not embodied herein.
15. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Consultant,
Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior
written consent of the City and any such assignment, transfer, delegation or subcontract without
the City's prior written consent shall be considered null and void. Nothing in this Agreement shall
be construed to limit the City’s ability to have any of the services which are the subject to this
Agreement performed by City personnel or by other Consultants retained by City.
16. TERMINATION
This Agreement may be terminated by the City upon thirty (30) days written notice of
termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant
compensation for all services performed by Consultant prior to receipt of such notice of
termination, subject to the following conditions:
a. As a condition of such payment, the Executive Director may require Consultant to
deliver to the City all work product(s) completed as of such date, and in such case
such work product shall be the property of the City unless prohibited by law, and
Consultant consents to the City's use thereof for such purposes as the City deems
appropriate.
b. Payment need not be made for work which fails to meet the standard of
performance specified in the Recitals of this Agreement.
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17. WAIVER
No waiver of breach, failure of any condition, or any right or remedy contained in or
granted by the provisions of this Agreement shall be effective unless it is in writing and signed by
the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or
remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not
similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies.
18. JURISDICTION - VENUE
This Agreement has been executed and delivered in the State of California and the validity,
interpretation, performance, and enforcement of any of the clauses of this Agreement shall be
determined and governed by the laws of the State of California. Both parties further agree that
Orange County, California, shall be the venue for any action or proceeding that may be brought or
arise out of, in connection with or by reason of this Agreement.
19. PROFESSIONAL LICENSES
Consultant shall, throughout the term of this Agreement, maintain all necessary licenses,
permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder
and required by the laws and regulations of the United States, the State of California, the City of
Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and
in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and
exemptions. Said inability shall be cause for termination of this Agreement.
20. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this Agreement
shall be in writing and shall be deemed to be properly given if delivered in person or mailed by
first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in
the manner provided in this Section, to the following persons:
To City:
City Clerk
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
Fax: 714- 647-6956
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With courtesy copies to:
Nabil Saba, P.E.
Executive Director, Public Works Agency
City of Santa Ana
20 Civic Center Plaza (M-21)
P.O. Box 1988
Santa Ana, California 92702
Fax: (714) 647-5635
To Consultant:
A party may change its address by giving notice in writing to the other party. Thereafter,
any communication shall be addressed and transmitted to the new address. If sent by mail,
communication shall be effective or deemed to have been given three (3) days after it has been
deposited in the United States mail, duly registered or certified, with postage prepaid, and
addressed as set forth above. If sent by fax, communication shall be effective or deemed to have
been given twenty-four (24) hours after the time set forth on the transmission report issued by the
transmitting facsimile machine, addressed as set forth above. For purposes of calculating these
time frames, weekends, federal, state, County or City holidays shall be excluded.
21. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature herein below has the
power, authority and right to bind their respective parties to each of the terms of
this Agreement, and shall indemnify City fully, including reasonable costs and
attorney’s fees, for any injuries or damages to City in the event that such authority
or power is not, in fact, held by the signatory or is withdrawn.
b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully
set forth in the body of this Agreement.
[signature page to follow]
Dane Sanders, President
Clanton & Associates, Inc.
4699 Nautilus Ct., Suite 102
Boulder, CO 80301
Email: dane@clanton&associates.com
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SIGNATURE PAGE FOR CONSULTANT AGREEMENT BETWEEN THE CITY OF SANTA
ANA AND CLANTON & ASSOCIATES, INC. TO PREPARE A
STREET LIGHTING MASTER PLAN
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first
above written.
ATTEST: CITY OF SANTA ANA
Jennifer L. Hall Kristine Ridge
City Clerk City Manager
APPROVED AS TO FORM: CONSULTANT:
SONIA R. CARVALHO
City Attorney
By:
Jonathan T. Martinez
Assistant City Attorney (title)
Tax ID#
RECOMMENDED FOR APPROVAL:
________________________________
Nabil Saba, P.E.
Executive Director Public Works Agency
Dane Sanders
President
EXHIBIT A
SCOPE OF SERVICES
City of Santa Ana RFP 23-041
Page A1-1
Appendix
ATTACHMENT 1
SCOPE OF WORK
CITY OF SANTA ANA
REQUEST FOR PROPOSALS
FOR
STREET LIGHTING MASTER PLAN
RFP NO. 23-041
INTRODUCTION
The City of Santa Ana is one of the largest and most densely populated cities in Orange County.
Santa Ana has a population of nearly 335,000 and serves as the county seat. With many large
industries and firms, Santa Ana is also a family-friendly city, with rich culture on display in the
city’s museums and many tourist attractions. The City of Santa Ana is centrally located in the
heart or Orange County and is bounded by Interstate-5 to the north, Interstate-405 to the south
and State Route-55 to the east. The City has over 450 miles of roadway including 15 major
arterials. The proposed Street Lighting Master Plan will guide the City forward on Street
Lighting implementation and ultimately benefit the residents of Santa Ana and travelers to the
region with improvements for all modes including motorists, bicyclists, pedestrians, transit, and
emergency vehicles.
PROJECT DESCRIPTION AND BACKGROUND
The City of Santa Ana (City) seeks to retain a qualified professional engineering firm that has
both System Engineering and Street Lighting expertise to develop the City’s Street Lighting
Master Plan. The primary purpose of the project is to create a Street Lighting Master Plan that
can be utilized to fully maximize the existing system and provide guidance for future planning
and project implementation.
The City of Santa Ana Public Works Agency- Traffic Engineering Division oversees and
maintains the daily operations of the Street Lighting System. The Street Lighting System is
comprised of approximately 15,500 streetlights within its public right-of-way, of which roughly
12,000 are City owned and maintained, and 3,500 are Southern California Edison (SCE) owned
and maintained. Up until 2017, the City only owned 3,500 streetlights primarily located in the
Downtown and Civic Center areas. The City grew its ownership of lights with the purchase of
7,800 lights from SCE. Subsequently, the lights were converted to LED and mapped in a GIS
format. In 2022, SCE completed a citywide retrofit to LED of all their owned streetlights.
Currently all streetlights in Santa Ana are LED.
With the rapid growth and enhancements of the Street Lighting System in the last 5 years, the
lighting system is in need of a thorough assessment to include but not limited to a current
accurate inventory of City and SCE owned streetlights, alley lights, and traffic signal safety
City of Santa Ana RFP 23-041
Page A1-2
lights, identify areas in need of additional lighting and/or upgrade of existing lighting and
development of future goals of the system.
SCOPE OF SERVICES
The development of the City's Street Lighting Master Plan will require a comprehensive
assessment of the City's current street lighting system and operations. The report will discuss
operational goals and opportunities to improve public safety and mobility, and maximize
efficiency of the system and City operations through the use of Street Lighting.
The following is a general description of the anticipated project components and tasks. These
components are somewhat flexible and the consultant is encouraged to provide recommendations
with respect to scope and order of completion. A detailed work plan, including a breakdown of
specific tasks and phasing is required as part of the consultant’s proposal.
The consultant shall conduct lighting studies, evaluation, and investigations to deliver a Citywide
Street Lighting Master Plan which includes an assessment of the streetlight system. Services
requested include but not limited to the following:
TASK 1 - EXISTING INFRASTRUCTURE / LIGHTING INVENTORY AND MAPPING
Review and update the City’s current system inventory with a summary and updated inventory of
the existing elements of the City’s lighting network, including alleyway lights and traffic signal
safety lights based on review of GIS data and field surveys. This work shall include, but not be
limited to:
- Using the City’s existing GIS inventory, verify and update the existing location of street
light poles for the entire system including Pole Type, Mast Arm, Height, Wiring
Overhead or Underground Feed, Ownership, Billing Rate.
- Identify existing lighting levels and inventory luminaire manufacture, wattage, lumens,
type, material of the various system elements.
- Identify existing service pedestals and SCE Service Point.
- Identify existing street light conduit and wiring.
- Incorporate or update the existing GIS system with data collected
Executive Summary, including system maps, neighborhood maps and a citywide map of all
streetlight locations, and circuits. The plan shall have symbol legends to identify the different
type of lights and poles, and their ownership, and what type of circuit supplies power to those
lights. Digital maps (*.shp format) of the City showing all the streetlights must be provided to
the City.
TASK 2 - SYSTEM ASSESSMENT AND DEFICIENCIES
Provide the City with a clear understanding and assessment of the condition of the existing
system elements as described above, and identify specific deficiencies including but not limited
to the following:
City of Santa Ana RFP 23-041
Page A1-3
- Assess the lighting levels or needs in relation to street classifications, land use,
pedestrian’s activity centers (schools, crosswalks, etc), bikeway, high nighttime collision
areas and transit.
- Consultant to prepare different photometric contour calculations for the different street
widths and classifications, to include residential, commercial, and industrial, and shall
standardize these contour maps and spacing, and create basic standards for lighting.
- Evaluate existing lighting system for compliance with the requirements of International
Engineering Standard (IES), RP-8, for level of lighting and uniformity. Consultant to
conduct a lighting analysis and prepare photometric contour plans on the city’s major
thoroughfares with ADT volumes in excess of 10,000 vpd.
- Assess the Safety and reliability of the system and make recommendations for
equipment replacement.
- Identify Areas of inadequate lighting.
- Review and evaluate conflicts between streetlights and large trees and ways to mitigate
this dilemma.
- Assess condition of existing conduits and wiring and provide a cost to replace.
- Discuss current Vandalism issues including wire theft and pole knockdowns and provide
solutions to prevent future vandalism or recover repair cost.
- Review and provide recommendations of current Street Lighting Standards and Contract
Special Provisions.
- Develop a formal Needs Assessment document.
TASK 3 – MAINTENANCE & OPERATIONS ASSESSMENT AND DEFICIENCIES
Provide the City with a clear understanding and assessment of maintaining and operating the
existing street lighting system at optimal levels from recommendation described above, and
identify specific deficiencies including but not limited to the following:
- Assess current staffing levels, cost to operate and maintain the existing system and
recommendations.
- Provide a thorough maintenance and operation analysis.
- Asses existing Facilities, Equipment, and Maintenance Vehicles.
- Quantify and describe types of service requests receive by City.
- Develop standard operation procedures; Routine Maintenance, Preventative Maintenance,
Emergency Maintenance, Dig Alert Program
- Develop Safety training plan.
- Identify funding needs for maintenance and operations.
- Identify cost savings opportunities.
- Develop a formal Assessment document.
City of Santa Ana RFP 23-041
Page A1-4
TASK 4 – SMART CITY ASSESMENT
Provide recommendations regarding the ability to incorporate Smart City components and
strategies that leverage existing City infrastructure investments, would yield cost/energy
efficiencies, or may serve as a platform for future technologies.
- The City is currently deploying a Sensus FlexNet system as part of an Advanced Water
Meter project.
- The City currently owns and operates an extensive Traffic Signal fiber network with
Intelligent Transportation System.
- The City anticipates a vast expansion of fiber-optic cable installation throughout the City.
- The City currently permits Small Cellular network devices to be mounted on street lights.
- Develop a formal Assessment document.
TASK 5 – COST OF SERVICE EVALUATION
Review funding streams including current revenue sources, past and projected expenditures.
- Research and provide guidance for Funding Streams or grant opportunities. Identify
funding opportunities including grants, development projects, City project, Assessment
Districts.
- Research and provide findings of benefits or disadvantage of purchasing the SCE owned
LS1 lighting.
- Assess Energy costs and provide recommendation for savings.
- Provide recommendations for fully funding street light program needs and program
recommendations for next 5-10 years.
- Develop a formal evaluation document.
TASK 6 – PROGRAM RECOMMENDATIONS
Provide the City with specific long-term and short-term recommendations for upgrades to the
lighting system. Consultant to study the potential cost savings associated with recommended
enhancement.
- Categorize recommendations as either a) long-term, or b) short-term upgrades/repairs
- Develop a map with recommended "zones" which outline areas to be upgraded in the
short-term and long-term.
- Identify the above zones by priority of upgrade or repair.
- Recommend hardware to be used for upgrades considering compatibility with existing
City hardware, or compatibility based on future improvements, considering effectiveness
and efficiency.
- Provide an order of magnitude cost for each zone.
City of Santa Ana RFP 23-041
Page A1-5
- Develop a prioritization scheme and recommendation on all street lighting infrastructure
needs.
i. Identify priority such as new streetlight versus streetlight enhancements.
ii. Use of City standard streetlight versus decorative street lights.
iii. Develop a priority for replacement of existing streetlights
iv. Develop a priority for installing new streetlights.
v. Develop Street Lighting Warrant.
vi. Standardized process for streetlight request for installation, upgrades
and/or removals.
- Policies for cost effective streetlight types and alignment to other masterplans such as
Citywide Safe Routes to School, Vision Zero, Traffic Signal Master Plan, Mobility
Element, Fiber Master Plan, etc.
- Develop a formal evaluation document.
TASK 7 - STAKEHOLDER AND COMMUNITY OUTREACH
- Identify, describe and implement a comprehensive strategy and methodology for resident
involvement in the Street Lighting Plan development process.
- Provide methods to hear from as many people as possible.
- Provide residents, user groups, appointed and elected officials and other stakeholders an
opportunity to participate in the development of the Street Lighting Master Plan.
- Attend and present at a minimum of two neighborhood meetings to present the goals of
the Master Plan and conduct survey.
- Attend and present at a minimum of two meetings with the Environmental and
Transportation Advisory Committee to provide progress reports and final draft Street
Lighting Master Plan.
- Attend and present at a minimum two meetings with the City Council to provide briefings
and present the final Street Lighting Master Plan for adoption.
- Provide written records and summaries of the results of all public process and
communication strategies.
DELIVERABLES SUMMARY
The consultant shall produce deliverables related to the scope of work provided herein. They
shall be provided in both hard copy and electronic format. Deliverables shall include, but are not
limited, to the following:
- Inventory, in various formats, of existing Street Lights.
- Needs Assessment Report
- Maintenance and Operations Analysis
- Smart Cities Assessment
- Cost of Service Evaluation
- Program Recommendation
City of Santa Ana RFP 23-041
Page A1-6
- Public Outreach materials, written records and summaries of the results of all public
process and communication strategies.
- Charts, Graphs, Maps, GIS updates
- Draft Master Plan
- Final Master Plan
Items to be provided by the CITY
- A Project Manager (PM) responsible for the coordination of department involvement
with the consultant. The PM will review and approve all prepared written and
presentation information for the public and coordinate the arrangement, notice and costs
associated with the public meetings.
- Access to the GIS inventory
- Copies of all existing studies, plans, programs, energy billing, and other data along with
access to all applicable records.
- Assistance with community and stakeholder meetings.
EXHIBIT B
CONSULTANT’S PROPOSAL
LIGHTING DESIGN | ELECTRICAL ENGINEERING | RESEARCH | MASTER PLANNING | POLICY
www.clantonassociates.com 1
Street Lighting Master Plan
City of Santa Ana
RFP NO.: 23-041
LIGHTING DESIGN | ELECTRICAL ENGINEERING | RESEARCH | MASTER PLANNING | POLICY
www.clantonassociates.com 1
Statement of Interest
As leaders in lighting design and electrical engineering, our mission is centered on innovation
to reduce climate change and increase safety and equity by creating lighting and energy
standards for designing beautiful, safe, and healthy environments. This Street Lighting Master
Plan for the City of Santa Ana is an opportunity that is perfectly aligned with our mission,
leadership skills, and inclusive approach to evaluating street lighting and providing expert
analysis and plans. Having developed Lighting Master Plans and evaluations for cities across
California and the country, the Clanton & Associates team has the local knowledge and specific
background that will lead to an efficient and effective Street Lighting Master Plan. Clanton &
Associates is not affiliated with any lighting manufacturer and our recommendations are solely
based on the best interests of the city.
In our forty years of leadership in lighting, Clanton & Associates has worked with municipalities
and organizations across the country to evaluate streetlighting and provide master planning
services to address the unique needs of each city. This includes projects for the City & County
of Denver, Salt Lake City, City of San Jose, and City of San Diego, as well as campuses,
military installations, and parks across the globe. Our team will include local community
engagement consultants Latino Health Access, California based GIS Consulting firm Evari,
and experts in smart city development. We will collaborate with the city to bring an electrical
contractor and municipal advisor onto our team. Additionally, we believe that it is imperative to
understand and listen to the community. We are dedicated to keeping up on the latest research
related to nighttime visibility and safety, human health, and environmental health. We engage
in developing the standards for responsible lighting, both locally and nationally. Clanton &
Associates will ensure that this Street Lighting Master Plan meets the expectations of the City,
the citizens, and all other stakeholders.
Clanton & Associates agrees to all provisions contained in the Agreement attached as
Attachment 2 in the Appendix of the Request for Proposals for RFP NO. 23-041.
Dane Sanders will be the primary contact and signing Principal for this proposal.
4699 Nautilus Ct S STE 102
Boulder, CO 80301
(303) 530-7229
To:
Cesar Rodriguez
City of Santa Ana
Public Works Agency; M-43
20 Civic Center Plaza; Ross Annex
Santa Ana, CA 92701
DATE:
04/29/2023
PROJECT:
Street Lighting Master Plan
RFP NO.: 23-041
Dane Sanders, President
Clanton & Associates, Inc.
dane@clantonassociates.com
(303) 530-7229
LIGHTING DESIGN | ELECTRICAL ENGINEERING | RESEARCH | MASTER PLANNING | POLICY
www.clantonassociates.com 2
Clanton and Associates, Inc. is an award-winning design firm based in Boulder,
CO. The firm has been committed to environmentally sensitive design since
1981. Clanton & Associates employs 24 people including four registered
engineers, and five senior designers. Three design staff members are LEED
Accredited Professionals. Since being founded, Clanton & Associates has
participated in over 3,000 design projects of all types and sizes. The firm’s
diverse portfolio of work includes: interior and exterior lighting design projects
and the development of local and national lighting standards.
The firm has developed outdoor lighting codes, standards, and guidelines for
national organizations, state agencies, municipalities, local developments and
campuses, with an emphasis on controlling and reducing light trespass, light
pollution and glare in nighttime environments. Our process is a collaboration
with the client and team to develop standards that best fit the client’s goals.
We engage in field studies and surveys to gather opinions from multiple
perspectives and use these results guide the standards. Firm members
participate in the research and development of new lighting standards and
apply the most current visibility criteria to each project.
Selected Project Experience:
• City of San Jose Public Streetlight Design Guide
• San Diego Street Lighting Design Criteria
• University of California, Berkeley Lighting Master Plan
• Pepperdine University Lighting Master Plan
• Beverly Hills Street Lighting
• California Title 24 Lighting
• Salt Lake City Street Lighting Master Plan
• City of South Salt Lake Lighting Master Plan
• City & County of Denver Street Lighting Design Guide
• Colorado Dept. of Transportation Lighting Design Guide
• City of Anchorage Street Lighting Design Guide
• NEEA Seattle LED Adaptive Lighting Study
Clanton & Associates Team Experience
LIGHTING DESIGN | ELECTRICAL ENGINEERING | RESEARCH | MASTER PLANNING | POLICY
www.clantonassociates.com 3
Evari GIS Consulting, Inc. was founded in 2009 and incorporated in 2012, with the mission of “bringing value
to clients through the high-quality implementation of Geographic Information Systems (GIS) and associated
technologies.” Evari has supported dozens of asset management projects, in addition to several planning,
transportation, and stormwater infrastructure and engineering projects.
Evari has successfully provided data collection and management services on approximately 3 million
streetlighting assets since their founding. Evari possesses vast experience working on projects with similar
scopes of work and has a proven track record of adapting custom solutions for each project’s unique
circumstances and goals. Evari prides itself on bringing a GIS industry-wide perspective to tailor custom
solutions for large municipal infrastructure data management efforts.
IronStride Solutions is an engineering firm specialized in implementing technology in the municipal and
transportation environment. Their team brings experience with design, construction management, utility
coordination, communication systems, and large-scale data collection. They are passionate about projects that
promote safety, connect communities, improve efficiencies, and optimize public funds. Fiber optic and wireless
networks, power coordination, and the systems engineering process for technology are elements of nearly all
their projects. Their key staff have experience working on fiber optic networks in both the public and private
sector; and are ready to serve the City of Santa Ana.
Latino Health Access (LHA) has thirty years of experience in community engagement, building the capacity
of residents to provide input, grow in their leadership skills, and participate in decision-making structures.
LHA has expanded and built structures and mechanisms to support sustainable community engagement in
underserved, low-income communities.
Since 2012, LHA has engaged working-class residents of color to improve active transportation infrastructure
and pedestrian and bicycle safety in disinvested neighborhoods in Orange County.
LHA has successfully managed SCAG grants within the last six years and has have a record of fulfilling
deliverables within budget.
Please see Scope of Services & Schedule for a detailed project approach, task breakdown, deliverables, and
concerns.
Evari Firm Information
IronStride Firm Information
Latino Health Access Firm Information
Understanding of Need
LIGHTING DESIGN | ELECTRICAL ENGINEERING | RESEARCH | MASTER PLANNING | POLICY
www.clantonassociates.com 4
Project Team
Dane Sanders, PE, LEED AP | President | dane@clantonassociates.com
Principal-in-Charge, Project Manager
Dane joined Clanton & Associates, Inc. in 2002. With strong design and technical
skills in lighting, daylighting and controls, Dane approaches challenging projects with
inspired and innovative designs.
Project Experience:
• Salt Lake City Lighting Master Plan
• City of South Salt Lake Lighting Master Plan
• City & County of Denver Street Lighting Design Guide
Percentage of Time on Project: 15%
Annie Kuczkowski, PE | Associate | annie@clantonassociates.com
Annie is a project manager with experience in developing lighting and small cell
guidelines, development of energy codes, designing public service lighting, along with
lighting for streetscapes, transportation facilities, tunnels, and office buildings. She is
adept at working with city officials, stakeholders and manufacturers in a collaborative
way to analyze and balance needs of each party, often with conflicting desires.
Project Experience:
• City and County of Denver Small Cell Infrastructure Design Guide, Denver, CO
• City and County of Denver Street Lighting Design Guidelines, Denver, CO
• California Energy Commission, Title 24-2022, CA
Percentage of Time on Project: 5%
RIck Utting | Outdoor Lighting| rick@clantonassociates.com
Rick Utting provides guidance on issues related to Outdoor Lighting for Clanton &
Associates. Focused on pedestrian vision and the environmental sustainability of
outdoor lighting, Rick serves the Illuminating Engineering Society (IES) as Vice Chair
of the Outdoor Nighttime Environment Committee.
Project Experience:
• Los Alamos County Lighting Ordinance, Los Alamos, NM
• Pitkin County Outdoor Lighting Code, Pitkin County, CO
• Aspen Outdoor Lighting Ordinance, Aspen, CO
Percentage of Time on Project: 10%
LIGHTING DESIGN | ELECTRICAL ENGINEERING | RESEARCH | MASTER PLANNING | POLICY
www.clantonassociates.com 5
Greg Flageolle, AASME | Senior Designer II | greg@clantonassociates.com
Greg joined the Clanton & Associates in 2012 as the primary Electrical Designer.
Greg’s electrical design experience ranges from power distribution in 50,000 square
foot manufacturing facilities to ITS/Tolling Systems.
Project Experience:
• National Western Center Campus Placemaking Study, Denver, CO
• Bozeman LED Standards, Bozeman, MT
• Chautauqua Lighting Plan and Design Guidelines, Boulder, CO
Percentage of Time on Project: 10%
Kaitlyn Phelan, EI | Engineer II | kaitlyn@clantonassociates.com
Kaitlyn joined Clanton and Associates in 2018 after graduating from the University of
Colorado at Boulder with an Architectural Engineering degree and an Environmental
Design minor. She offers support throughout the project by developing lighting
plans, renderings, and selecting luminaires per the unique requirements of each
stakeholder.
Project Experience:
• Salt Lake City Lighting Master Plan
• City and County of Denver Lighting Design Guidelines
• Colorado Department of Transportation Lighting Design Guidelines
Percentage of Time on Project: 30%
Rosario “Charis” Galeas | Latino Health Access | Program Coordinator
Charis believes that to have a healthier community we must have equity. To achieve
mobility / transportation equity, a multi-prong approach is needed which includes
improving infrastructure that facilitates active transportation, education that promotes
multi-modal safety, and policies that ensure those who are most dependent on active
transportation and live in disinvested communities are the people who benefits from
complete and safe streets without the threat of being displaced.
Percentage of Time on Project: 8%
Lou Davenport, PE, PTOE | IronStride | Principal ITS Engineer
Lou Davenport is the Principal Engineer at IronStride Solutions and brings 20 years
of project management and technical ITS experience including planning, design,
testing/integration, construction oversight, fiber/asset management, traffic signal
design/operations, TMC operations, and performance measures. Lou’s attention to
detail, depth of technical knowledge, and understanding of technology deployment
allow him to competently serve his clients on complex projects.
Percentage of Time on Project: 8%
LIGHTING DESIGN | ELECTRICAL ENGINEERING | RESEARCH | MASTER PLANNING | POLICY
www.clantonassociates.com 6
Nick Mesler, PE | Evari | Project Manager
Nick Mesler is Evari’s Director of Operations. He holds seven years of experience
supporting traffic engineering, transportation planning and GIS projects with a
variety of public and private clients in the Oregon region. At his role with Evari, Nick
implements his experience in project management and safety planning to assist
Evari in implementing smart and sustainable GIS solutions. He holds his Professional
Engineer license in Civil Engineering.
Project Experience:
• City of Boston, MA – Streetlight Audit
• City of Covina, CA – Site Illumination Analysis
• City of Oswego, NY – Streetlight Audit
Percentage of Time on Project: 25%
Carl Sorenson | Evari | WebGIS Developer
Carl is Evari GIS Consulting, Inc’s Senior GIS Administrator. He is responsible for
developing and implementing Evari’s GIS and cloud computing systems. With deep
technical skills and a high attention to detail, Carl ensures that every system Evari
deploys meets or exceeds clients’ expectations.
Project Experience:
• LED Streetlight Upgrade Program, Pacific Gas & Electric (PG&E)
• City of Newark, CA Streetlight Audit
• Oregon DOT Streetlight Audit and Installation Support
Percentage of Time on Project: 25%
Dan Hamalainen, MS | Evari | GIS Analyst, Audit Manager
Dan is a Jr. GIS Analyst at Evari Consulting. He has two years of professional
experience managing and analyzing spatial data and generating leverageable
insights for metropolitan planning organizations, non-profits, and private businesses
alike.
Project Experience:
• City of Hollywood, FL Streetlight Audit
• City of Philadelphia LED Streetlighting Conversion Project
• Cities of Madras and Redmond, OR Streetlight Audit
Percentage of Time on Project: 50%
LIGHTING DESIGN | ELECTRICAL ENGINEERING | RESEARCH | MASTER PLANNING | POLICY
www.clantonassociates.com 7
Berkeley, CA
UC Berkeley Campus Lighting Master Plan
The UC Berkeley Campus is rich with history and character with
a variety of architectural styles and magnificent natural areas.
With increased late night and 24-hour building use, improving
safety for students and faculty at night while also improving
the overall nighttime beauty and visual experience, were the
primary goals of this Campus Lighting Master Planning Study.
Clanton & Associates engaged and collaborated with multiple
stakeholders and interest groups, including Campus Planning,
Architect and Landscape Architect, Facilities Managers, Campus
Police, and Student Groups to identify priorities and phasing
of pedestrian and aesthetic lighting improvements. Based on
feedback received from this focus group, Clanton & Associates
developed a comprehensive campus lighting master plan that
outlines lighting improvement strategies, criteria, campus-wide
lighting calculations, priorities, phasing, cost analysis, energy,
maintenance, and sustainable lighting practices. This Campus
Lighting Master Planning Study will guide the near-term and
long-term outdoor campus lighting improvements.
Clanton & Associates developed renderings to depict proposed
façade lighting improvements on existing buildings and
landmarks throughout campus.
High Dynamic Range Imaging (HDRI) techniques were used,
along with traditional lighting metrics to evaluate existing lighting
conditions.
Completed:
Client:
Contact:
PM:
2018
Todd Henry, Principal Planner,
University of California, Berkeley
(510) 495-5786 | tthenry@berkeley.edu
Dane Sanders, PE
LIGHTING DESIGN | ELECTRICAL ENGINEERING | RESEARCH | MASTER PLANNING | POLICY
www.clantonassociates.com 8
Salt Lake City, UT
Salt Lake City Lighting Master Plan
Street and pedestrian lighting plays a key role in how people
experience cities at night. Lighting creates a sense of place and
identity for neighborhoods and districts throughout the city. Salt
Lake City has a rich history of decorative street lighting that
enhances the character of the city. Yet, street and pedestrian
lighting can also adversely affect residents and wildlife habitat with
glare and light trespass.
Clanton & Associates developed the Street Lighting Master Plan for
Salt Lake City in collaboration with GSBS Architects that enhances
the human experience while protecting human and environmental
health. Working closely with Salt Lake City Public Utilities, we
engaged citizens, city departments and stakeholders to determine
the Guideposts for this master plan to balance the priorities of the
community as we developed our street and pedestrian lighting
strategies.
Guideposts: Safety | Character | Responsibility | Equity
This Street Lighting Master Plan provides actionable guidance that
addresses each of these Guideposts with lighting strategies that
are appropriate for the street typology and adjacent land use in
each area of the city. These lighting strategies include appropriate
light levels, spectrum/color of light, glare control, reducing light
trespass and light pollution, adaptive dimming controls, historic or
contemporary character, and prioritizing funding for underserved
communities.
Completed:
Client:
Contact:
PM:
2020
David Pearson, Street Lighting
Program Manager, Salt Lake City
801-483-6738 |
david.pearson@slcgov.com
Dane Sanders, PE
LIGHTING DESIGN | ELECTRICAL ENGINEERING | RESEARCH | MASTER PLANNING | POLICY
www.clantonassociates.com 9
South Salt Lake City, UT
South Salt Lake Lighting Master Plan
The City of South Salt Lake is experiencing change and growth
with new development and improvements in public roads, transit,
and public spaces. Recent master plans in the Downtown,
Streetcar, Creative Industry Zone, Riverfront, and Granite High
areas set the framework for urban redevelopment that will attract
new business opportunities and establish South Salt Lake as a
destination. Street lighting and outdoor public spaces, have a
considerable influence on the public perception of the City, both
day and night. When designed with purpose and clear intent,
lighting enhances the aesthetic character of the City as well as
improves visibility, visual comfort, wayfinding, public safety and
security.
The Lighting Master Plan will provide guidance for South Salt
Lake as they upgrade the existing lighting infrastructure to LED,
and will help the City provide appropriate and sufficient light on
streets, sidewalks, and bike paths while avoiding the obtrusive
effects of over lighting. This Master Plan identifies various
lighting character districts throughout the city and provides
recommendations on luminaire aesthetic and light levels based
on location in the city, adjacent land use, and vehicle and
pedestrian volumes. These character districts will reinforce the
diverse nature of South Salt Lake, as well as prepare the City for
future development. The Lighting Mater Plan will guide designers
and engineers through the lighting design process while giving
the City the means to ensure that the future vision of lighting in
the City of South Salt Lake is met.
Completed:
Client:
Contact:
PM:
2019
Jon Reynolds, Engineering Supervisor,
City of South Salt Lake
jreynolds@rownext.com | 720-865-3139
Dane Sanders, PE
LIGHTING DESIGN | ELECTRICAL ENGINEERING | RESEARCH | MASTER PLANNING | POLICY
www.clantonassociates.com 10
References
Salt Lake City Lighting Master Plan, Salt Lake City, UT
Name: David Pearson, Street Lighting Program Manager
Contact: david.pearson@slcgov.com | 801-483-6738
City & County of Denver Lighting Master Plan, City & County of Denver, CO
Name: Jon Reynolds, Engineering Supervisor
Contact: jreynolds@rownext.com | 720-865-3139
City of South Salt Lake Lighting Master Plan, City of South Salt Lake, UT
Name: Dennis Pay, City Engineer
Contact: dpay@southsaltlakecity.com | 801-483-6038
LIGHTING DESIGN | ELECTRICAL ENGINEERING | RESEARCH | MASTER PLANNING | POLICY
www.clantonassociates.com 11
Scope of Services & Schedule
INTRODUCTION
Street lighting provides an important function for safety, comfort and improved visual experience of the city at
night for pedestrians, cyclist and drivers. When well-designed, street lighting enhances the streetscapes with
design character, visual comfort, appropriate light levels and warm and inviting color. Yet, many street lighting
installations result in obtrusive light with harsh glare, light trespass, and excessive light levels. Many cities also
have areas that are underserved with lighting and have poor visibility and high accident rates.
This Street Lighting Master Plan for the City of Santa Ana is an opportunity to assess and plan for street
lighting to create the best balance of Safety, Character, Equity and Responsibility that is considerate of the
community needs and appropriate for the zoning and land use. Engaging residents, stakeholders and city staff
is critical to the ultimate success and acceptance of the street lighting by the general public. This Plan will help
the city prioritize locations of critical safety concerns, identify opportunities to reduce excessive and obtrusive
street lighting, and understand issues of equity and underserved communities.
Clanton & Associates has assembled a diverse team of experts that will meet all of the expectations of this
Street Lighting Master Plan. This team includes:
• Clanton & Associates Lighting Design & Electrical Engineering, Project Lead
• EvariGIS Street Lighting Inventory, GIS Analysis
• Latino Health Access Public Engagement Support
• IronStride Fiber Optics, ITS
• Electrical Contractor (TBD) Electrical Contractor, Operations & Maintenance
• Municipal Advisor (TBD) Financing Analysis
We have not yet selected an Electrical Contractor or a Municipal Advisor because we would like to involve the
City in the process of selecting these consultants.
Our process begins with discovery and analysis of the existing streetlighting conditions. After completing
nighttime measurements and photos of select sites and observing nighttime streetlighting conditions, we will
engage with city staff, residents and stakeholders to develop the vision, goals, and issues that are unique
to the City of Santa Ana. Then develop and compare strategies with analysis of costs, operations and
maintenance, smart city integration and financing options.
The project vision and goals guide the rest the Street Lighting Master Plan, creating solutions to the issues
identified. Combining our technical expertise, leadership in creating national lighting standards, and our
passion for creating beautiful and responsible urban nighttime environments, the Clanton & Associates team
will deliver a Street Lighting Master Plan that provides strategies that are based on the most current research
and technology, while addressing the specific needs of the community.
Our firm is a leader in developing streetlighting and outdoor lighting standards with the Illuminating Engineering
Society, International Dark-Sky Association, multiple cities, and universities across the nation. For over 40
years we have contributed to visibility research to understand the dynamic nature of nighttime vision as
well as the impacts and issues that light at night creates for human and environmental health. We apply the
latest research to develop street and pedestrian lighting standards and solutions that balance human visual
perception with human and environmental health concerns.
Electrical Contractor
removed per request
by the City.
LIGHTING DESIGN | ELECTRICAL ENGINEERING | RESEARCH | MASTER PLANNING | POLICY
www.clantonassociates.com 12
1. Existing Infrastructure / Lighting Inventory and Mapping. Months 1-4. (Evari)
Evari will conduct the streetlighting inventory with input from Clanton & Associates on the data points being
collected (see table below for preliminary data points). The focus of this sub-task will be to “set the stage”
for future audit success by setting up the systems, workflows, and supporting technologies necessary to
ensure a successful inventory effort.
1.1 WebGIS system setup and audit mobilization. Evari will develop a streetlight dashboard at
the direction of the client. This dashboard will reflect current inventory progress, as well as a
detailed series of widgets designed to allow the user to sort and select by fixture type, model,
condition, or any other attribute deemed important by the client. The dashboard will feature each
fixture in the database and will include all relevant photos as well as a link to Google Streetview
in the pop-up. Additional existing datasets maintained by the City may be added to the
dashboard at the City’s direction. Evari will make up to once-weekly updates to the dashboard
for the life of the project.
1.2 Streetlight data collection fieldwork (up to 16,000 fixtures).
1.3 Data finalization and handoff.
1.4 As-Built Reconciliation for Service Pedestals.
1.5 Deliverable: Executive Summary Development.
2. System Assessment and Deficiencies. Months 2-6. (Evari with Clanton support).
This evaluation will be a combination of GIS Streetlight Spacing Analysis and Field Measurements.
2.1 Needs Assessment Mapping. (Evari) This evaluation will be a combination of GIS Photometric
Analysis and Field Measurements to assess where existing lighting is deficient and where it is
excessive when compared to the expectation and criteria for each land use type. This will also
be overlayed with areas of higher nighttime use and safety concerns, such as schools, cross-
walks, bike lanes, and bus and transit stops, which will help prioritize areas of most need.
2.2 EvariLUX Webscene Development. (Evari) Draft and Final EvariLUX Webscenes and technical
documentation.
2.3 Evaluate Existing Lighting on Major Thoroughfares w/ IES RP-8-22. (Clanton) In-depth lighting
calculations for all Major Thoroughfares in the City of Santa Ana will be performed to compare
with IES RP-8-22. This will include assessment of the streets, sidewalks, intersections, cross-
walks and light trespass. Typical sections, geometries and lighting parameters will be identified
for this analysis.
2.4 Assess Safety & Reliability of System.
(Clanton with Evari support) The GIS survey will include visible issues related to safety and
reliability, such as pole damage, rust, missing hand-hole covers, etc.). Based on the GIS docu-
mented safety issues, Clanton & Associates will develoEvaluate Conflicts with Large Trees.
(Evari) GIS methodologies will be used to determine street light conflicts with existing large
trees. Assess Condition of Existing Conduit & Wiring and Cost to Replace.
(Clanton & Electrical Contractor) To properly assess existing wiring requires invasive field
studies by a licensed electrician to test circuits and document wiring condition, connections and
grounding. Testing conduits is even more invasive to identify below-grade damage by pulling
a conduit mandrel to prove out the conduit integrity. Rather than performing this invasive work.
The Clanton Team proposes to interview maintenance staff to understand trouble areas and de-
velop a methodology with a range of scenarios with associated costs. (Evari) This methodology
includes a system for city maintenance staff to log field maintenance issues in GIS to gather the
data necessary for future detailed assessment.
2.5 Assess Vandalism, Wire Theft and Knockdowns.
(Clanton) This section will evaluate strategies to identify, reduce and deter the frequency of wire
theft and knockdowns, and anti-graffiti finishes to make cleaning easier. (Evari) These issues
will also be included in a GIS tracking system for city maintenance staff to log field issues to
gather the data necessary for future detailed assessment.
1.2 Also include the development of a pole
numbering system.
LIGHTING DESIGN | ELECTRICAL ENGINEERING | RESEARCH | MASTER PLANNING | POLICY
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2.7 Assess Vandalism, Wire Theft and Knockdowns.
(Clanton) This section will evaluate strategies to identify, reduce and deter the frequency of wire
theft and knockdowns, and anti-graffiti finishes to make cleaning easier. (Evari) These issues
will also be included in a GIS tracking system for city maintenance staff to log field issues to
gather the data necessary for future detailed assessment.
2.8 Review Current Street Lighting Standards & Special Provisions.
(Clanton) The current lighting and electrical standard details and special provisions will be
reviewed and revised with consideration for maintenance, costs and reliability. This will include
all components from the luminaire, LEDs, drivers, optics, light standard, mast arm, foundations,
pull boxes, wiring connectors, wiring type, conduit, trenching, boring, lighting control centers,
metering, and power source connections.
2.9 Deliverable: Needs Assessment Report.
The Clanton Team will prepare a Needs Assessment Report that includes GIS mapping,
photometric analysis, identification of critical safety needs and all issues listed above.
• Up to (4) submittals: 20% Outline, 50% Draft, 90% Draft and 100% Final.
3. Maintenance & Operations Assessment and Deficiencies. Months 12-18.
(Electrical Contractor) The Clanton Team has set aside budget to include a local electrical contractor who
is familiar with the street lighting in Santa Ana. In collaboration with city staff, we will interview up to three
(3) electrical contractors to provide this Maintenance & Operations Assessment. To keep this as efficient as
possible to stay within the City’s budgetary expectation of this Master Plan, the Clanton Team has limited
this scope, and recommends that the complete scope requested be done as a separate scope from this
Street Lighting Master Plan.
3.1 Assess Staffing Levels and Cost for Existing System O&M.
(Electrical Contractor) The electrical contractor will develop a high-level analysis of staffing and
O&M based on an interview with city maintenance staff, recent historic costs, and current cost
escalation trends.
3.2 Assess Existing Facilities, Equipment & Maintenance Vehicles.
(Electrical Contractor) The electrical contractor will tour the maintenance facilities with city
maintenance staff to document current practices and identify any existing gaps. The City will
provide a current inventory of equipment and maintenance vehicles to the electrical contractor
for review and assessment. This effort excludes assessment of vehicle mechanical issues and
facility building maintenance issues.
3.3 Quantify & Describe Types of Service Requests.
(Electrical Contractor) The electrical contractor will develop a list of typical street lighting service
requests based on their field experience and interviews with city maintenance staff. This list of
service types will be integrated into the GIS inventory platform (Evari) for city maintenance staff
to be able to log field and track requests.
3.4 Develop SOPs, Routine/Preventative/Emergency Maintenance, Dig Alert Program. (Excluded)
The Clanton Team recommends that this scope be excluded from the Street Lighting Master
Plan, to be developed as a separate project. This will allow the focus of this master plan to stay
within budgetary expectations.
3.5 Safety Training Program (Excluded)
The Clanton Team recommends that this scope be excluded from the Street Lighting Master
Plan, to be developed as a separate project. This will allow the focus of this master plan to stay
within budgetary expectations.
3.6 Identify O&M Funding Needs
(Electrical Contractor) Utilizing the assessment of existing Staffing, O&M, Facilities and
Maintenance Vehicles, the electrical contractor will develop an O&M Funding Needs Report.
3.7 Identify Cost Savings Opportunities.
(Clanton with Electrical Contractor support) Our team of electrical professional engineers will
develop a cost/benefit analysis of the street lighting and electrical components that will enable
the City to make fiscally responsible decisions for long-term investment in street lighting. This
(Clanton) Clanton & Associates will interview City of Santa Ana staff and staff from other cities
of similar size who own & maintain their own street lighting system to assess Staffing Levels &
Cost for Existing System O&M.
(Clanton)
(Clanton) Clanton & Associates will interview City of Santa Ana staff and staff from other cities
of similar size who own & maintain their own street lighting system to assess Existing Facilities,
Equipment & Maintenance Vehicles. The City will provide a current inventory of equipment and
maintenance vehicles. This effort excludes assessment of vehicle mechanical issues and
facility building maintenance issues.
(Clanton) Clanton & Associates
(Clanton)
LIGHTING DESIGN | ELECTRICAL ENGINEERING | RESEARCH | MASTER PLANNING | POLICY
www.clantonassociates.com 14
process will include establishing a baseline of existing costs of street lighting energy and
maintenance for a comparison of different lighting and electrical infrastructure options. We
will develop multiple options for street lighting, electrical infrastructure, lighting controls and
maintenance agreements to compare those options and evaluate the potential for pay-back of
the system through energy and maintenance cost savings.
3.8 Deliverable: Final O&M Assessment Document.
The Clanton Team will prepare an O&M Assessment Report that includes Staffing, O&M
Workload, Equipment, Maintenance Vehicles and Funding Needs.
• Up to (4) submittals: 20% Outline, 50% Draft, 90% Draft and 100% Final.
4. Smart City Assessment. Months 2-12.
(Clanton w/ IronStride support)
Streetlighting has become an important component of Smart City infrastructure. There are many
technologies that can be integrated into the streetlights, including 5G small cell, security cameras,
environmental sensors, digital signage, speakers, and EV charging stations. Coordinating with the city
and utility to evaluate plans for distributed renewable energy and microgrid technology will ensure that
streetlighting projects incorporate infrastructure needs for other planned systems. Clanton & Associates
has developed master plans and guidelines for implementing Smart City technology that is integrated with
streetlighting, including the City & County of Denver Small Cell Design Guide, Fitzsimons Innovation Park,
and Peak Innovation Park.
4.1 Smart City Integration with Street Lighting.
(IronStride) Assess Integration with City’s Advanced Water Meter System
4.2 Assess Integration with Traffic Signal/ITS Fiber Network.
(IronStride)
4.3 5G Small Cell.
(Clanton) Clanton & Associates will develop standard details for integrating 5G small cell on
street lights, foundation and conduit, and options for electrical metering or flat-rate fees for small
cell energy use and space rental.
4.4 Deliverables: Final Smart City Assessment Document
• Final Smart City Assessment Report: 50% Draft, 90% Draft, 100% Final.
5. Cost of Service Evaluation. Months 9-18. (Clanton with Municipal Advisor support)
Clanton & Associates will provide engineering project cost analysis that will enable the City of Albany to
make fiscally responsible decisions for long-term investment in street lighting. This process will include
establishing a baseline of existing costs of street lighting energy and maintenance for a comparison of
different options. We will develop multiple options for street lighting, electrical infrastructure, lighting controls
and maintenance agreements to compare those options and evaluate the potential for pay-back of the
system through energy and maintenance cost savings. The Clanton Team has set aside budget to include
a licensed Municipal Advisor who is familiar with city funding strategies for street lighting improvements.
In collaboration with city staff, we will interview up to three (3) Municipal Advisors to provide this Funding
Opportunities Assessment.
5.1 Research & Identify Funding Opportunities
(Municipal Advisor) A comparison of funding options will include Grants, PPPs, District, Tax
Exempt Lease/Purchase, and Lighting/Smart City/Fiber as a Service models.
5.2 Develop Cost-Benefit / Pros-Cons for Acquisition & Separation of Service for SCE owned street
lighting.
(Clanton) Clanton & Associates worked with the City of Golden, CO to design and oversee their
separation of service to purchase their streetlights from Xcel Energy. From this experience, we
have developed the details and processes for the streetlighting separation of service. Our team
will bring this experience and lessons learned to this cost-benefit / pros-cons analysis.
5.3 Develop Energy Cost & Savings Analysis & Recommendations.
(Clanton) The Energy Cost Analysis will include LED technology trends, optical efficiency and
adaptive dimming strategies to reduce energy usage and extend life of LED luminaires.
LIGHTING DESIGN | ELECTRICAL ENGINEERING | RESEARCH | MASTER PLANNING | POLICY
www.clantonassociates.com 15
5.4 Develop 5-10 year Street Light Program Funding Needs & Recommendations.
(Municipal Advisor & Clanton) The 5-10 year Funding Needs will include the analysis of Upgrade
Zones, Priority Safety Improvements, Funding Opportunities and other issues that arise during
the development of this Street Lighting Master Plan.
5.5 Deliverables: Final Cost & Funding Evaluation Document.
6. Program Recommendations. Months 3-18. (Clanton with Evari support)
6.1 Short-term & Long-term Upgrade Zones: Identify 1-for-1 Replacement vs. New or Supplemental
Street Lighting.
(Clanton & Evari) Short-term & Long-term Upgrade Zones will be evaluated based on existing
conditions related to safety, reliability, existing infrastructure and areas that are identified as
special character zones. Prioritization will be to improve safety and equity, then to improve
character.
6.2 Determine Character & Amenity Zones.
(Clanton & Evari) Street and pedestrian lighting helps establish the character and identity of
the city as it is one of the most prominent features within the public right-of-way. Understanding
the desired character of the City and how that relates to the street and pedestrian lighting will
be part of the Visioning Session. Certain features may be applied in specific areas, creating a
palette of lighting equipment that is suitable for the needs of each block. These features include
the luminaire, armature, pole, base and foundation. Streetlights also provide real estate for
additional features such as street signs, banner arms, planters, flag holders, power outlets for
holiday lighting and event power, and smart city devices.
6.3 Develop Prioritization System.
(Clanton & Evari) A Street Lighting Prioritization System will be developed in collaboration with
the City of Santa Ana with a data-driven approach that considers multiple factors to assess
issues such as Safety, Equity, Reliability and Responsible Lighting, using data provided by the
City, publicly available, and included in the Street Lighting Inventory. Data for this Prioritization
System will include scoring categories for:
Safety: accident rates, proximity to public transit, school zones, bike lanes, crosswalks and
crime rates.
Equity: public transportation usage, median income, ethnicity, infrastructure investment, access
to parks, and residential density.
Reliability: outage reports, outage reason, knock-downs, copper wire theft, pole damage, pole
rust, electrical connection types, surge protection, luminaire and driver specifications.
Responsible Lighting: excessive light levels, light pollution, light trespass, proximity to open
space and critical habitat areas.
6.4 Develop Street Lighting Warrants.
(Clanton) Lighting Warrants will define where lighting is required and whether lighting is to
be continuous, non-continuous or at intersections only. This analysis will include the FHWA
Warranting Calculations that include traffic volumes, pedestrian activity, geometric factors, and
nighttime accident rates. This will be evaluated along with other factors like equity, critical safety
areas and community desire for street lighting.
6.5 Recommend Hardware Considering Existing Inventory.
(Clanton & Electrical Contractor) Starting with a review of existing hardware inventory,
the Clanton Team will identify issues and challenges with existing hardware and develop
recommendations for improvements.
6.6 Cost Analysis per Zone – Order of Magnitude.
(Clanton, Electrical Contractor, & Evari) This cost analysis per zone will utilize GIS based
tools to characterize zones and costs associated with level of effort for replacement or 1-for-1
luminaire, pole, foundation, wiring, conduit & boxes, and complete new installations, for each
character zone.
LIGHTING DESIGN | ELECTRICAL ENGINEERING | RESEARCH | MASTER PLANNING | POLICY
www.clantonassociates.com 16
6.7 Process for Street Lighting Requests for Installation, Upgrades, Removals.
(Clanton) This process will include a survey of questions that would help the city determine the
urgency, prioritization, and methodology for determining the appropriate response to requests.
Some requests will need immediate attention, while others may be resolved with a community
engagement to understand the needs of the broader community.
6.8 Alignment with other Master Plans (Safe Routes to School, Vision Zero, Traffic Signal Master
Plan, Mobility Element, Fiber Master Plan).
(Clanton & Evari) The Clanton Team will review the existing Master Plans to identify synergies
and discrepancies to help inform this Street Lighting Master Plan.
6.9 Deliverables: Final Program Priorities & Recommendations Document.
• Final Program Recommendations Report: 50% Draft, 90% Draft, 100% Final.
7. Stakeholder and Community Outreach. Months 3-12.
(Clanton with Latino Health Access, & Evari support)
The Clanton Team will engage city departments, citizens, and stakeholders of the City of Santa Ana in a
process that is inclusive and considerate of different perspectives. Through this engagement process, we
will identify the City’s priorities that will serve as guideposts for the decisions and ultimate success of this
streetlighting evaluation with understanding and acceptance from the community as a whole.
Successful community engagement is arguably the most critical step toward developing a successful
streetlighting system. Strong and diverse opinions often exist that can create divides between differing
points of view from safety and security to protection of night skies and human and environmental health
concerns. Clanton & Associates is well versed at leading and facilitating the public engagement process
with city staff, police, fire department, sustainability managers, traffic engineers, business owners, and
concerned citizens, and in providing the education and technical expertise that leads to successful LED
street lighting. Giving everyone a voice and providing a documented process for why decisions were made
is key to the long-term success of the Streetlighting plan. Latino Health Access is a local health advocacy
group that organizes community events in Santa Ana and has a strong history of trust within the community.
Latino Health Access will organize community engagement events and provide Spanish interpretation of the
presentations and lead Spanish speaking citizen groups through the engagement process.
7.1 Community Engagement Plan.
(Clanton with Latino Health Access, & Evari support) The Community Engagement Plan will
utilize a Project Website, Advisory and Stakeholder Committee Meetings and Neighborhood
Engagement Events.
7.2 Website development in English and Spanish, ongoing maintenance.
(Evari with Latino Health Access, & Clanton support)
7.3 Develop Advisory Committees for Participation by Residents, User Groups, Appointed & Elected
Officials & Other Stakeholders.
(Clanton with Latino Health Access, & Evari support)
7.4 Attend and Present at (2) neighborhood meetings.
(Clanton with Latino Health Access, & Evari support) The Advisory & Stakeholder Committee
meetings and Neighborhood meetings will include:
• Street Lighting 101 Presentation: This presentation will provide a basis of streetlighting to
educate the group on nighttime vision, lighting metrics, and terminology.
• Community Visioning Session: This session will engage City Staff and Public Stakeholders
and Community Members in a discussion of the issues, goals, and different perspectives
of the group. This discussion will help determine the Guideposts and Priorities that will
track the ultimate success of this Street Lighting Master Plan.
• Nighttime Lighting Mockup: Color Temperature & Dimming
• Planning & Logistics: We will request the assistance of City Staff to help arrange the
meeting space, transportation, drinks, and snacks for all involved in the Lighting Mockup.
7.5 Attend and Present at (2) meetings with Environmental & Transportation Advisory Committees.
(Clanton with Latino Health Access, & Evari support)
LIGHTING DESIGN | ELECTRICAL ENGINEERING | RESEARCH | MASTER PLANNING | POLICY
www.clantonassociates.com 17
7.6 Attend and Present at (2) City Council meetings.
(Clanton with Latino Health Access, & Evari support)
7.7 Deliverables: Provide planning and documentation of the community engagement process and
takeaways from the feedback received.
• Community & Stakeholder Engagement Plan: 90% Draft and 100% Final.
• Develop Website: 90% Draft and 100% Final with Monthly Updates.
• Prepare Meeting Exhibits.
• Prepare Meeting Minutes.
• Final Community & Stakeholder Engagement Report: 50% Draft, 90% Draft, 100% Final.
LIGHTING DESIGN | ELECTRICAL ENGINEERING | RESEARCH | MASTER PLANNING | POLICY
www.clantonassociates.com 188
Supplementary Information
Appendicies:
Attachment 3.1: Non-Collusion Affidavit
Attachment 3.2: Non-Lobbying Certification
Attachment 3.3: Non-Discrimination Certification
18
1919
LIGHTING DESIGN | ELECTRICAL ENGINEERING | RESEARCH | MASTER PLANNING | POLICY
www.clantonassociates.com 20
President
Clanton & Associates
Dane Sanders
4/21/2023
21
LIGHTING DESIGN | ELECTRICAL ENGINEERING | RESEARCH | MASTER PLANNING | POLICY
www.clantonassociates.com 22
President
Clanton & Associates
4/21/2023
EXHIBIT C
COMPENSATION
Consultant’s Fee Proposal including hourly rates, if applicable
Pres.Assoc.
Outdoor
Lighting
Specialist
Senior
Eng. II Eng. II Eng. I Des. II Des. I Prod.
Mgr.
Project
Director
GIS
Analyst &
Audit
Manager
WebGIS
Dev.
Field
Tech.
$325 $230 $220 $220 $155 $140 $145 $135 $205 $245 $125 $145 $65
1 Existing Infrastructure / Lighting Inventory
and Mapping Evari
1.1 WebGIS system setup and audit mobilization Evari 2 4 6 $1,270 8 40 40 0 88 $12,760
1.2 Streetlight data collection fieldwork (up to
16,000 fixtures)Evari 0 $0 16 200 20 1,600 1836 $135,820
1.3 Data finalization and handoff Evari 0 $0 4 40 20 0 64 $8,880
1.4 As-Built Reconciliation for Service Pedestals Evari 0 $0 0 8 8 120 136 $9,960
1.5 Executive Summary Development Evari 4 8 12 $2,540 8 40 0 0 48 $6,960
Task 1 Totals 6 0 0 0 12 0 0 0 0 18 $3,810 36 328 88 1720 2172 $174,380
2 System Assessment and Deficiencies Evari with Clanton support
2.1 Needs Assessment Mapping Evari, Clanton 4 8 12 24 $4,160 4 40 20 0 64 $8,880
2.2 EvariLUX Webscene Development Evari 0 $0 8 40 40 0 88 $12,760
2.3 Evaluate Existing Lighting on Major
Thoroughfares w/ IES RP-8-22 Clanton 4 12 40 20 76 $12,840 0 $0
2.4 Assess Safety & Reliability of System Evari, Clanton, Electrical
Contractor 4 16 20 $4,820 0 $0
2.5 Evaluate Conflicts with Large Trees Evari 0 $0 0 $0
2.6 Assess Condition of Existing Conduit & Wiring
and Cost to Replace
Clanton, Electrical
Contractor 4 8 12 $3,060 0 $0
2.7 Assess Vandalism, Wire Theft and
Knockdowns Clanton, Evari 4 8 12 $3,060 0 $0
2.8 Review Current Street Lighting Standards &
Special Provisions Clanton 4 8 12 $3,060 0 $0
2.9 Needs Assessment Report Clanton, Evari 8 8 8 16 16 56 $10,760 0 $0
Task 2 Totals 32 0 20 48 64 0 0 48 0 212 $41,760 12 80 60 0 152 $21,640
Clanton & Associates Evari GIS Consulting, Inc.
Hours
per Task
Cost
per Task
Hours
per Task
Cost
per TaskTask Lead & ResourcesCity of Santa Ana Street Lighting Master Plan
1.2 Streetlight data collection fieldwork (up to 16,000 fixtures)
Also include the development of a pole numbering system.
Pres.Assoc.
Outdoor
Lighting
Specialist
Senior
Eng. II Eng. II Eng. I Des. II Des. I Prod.
Mgr.
Project
Director
GIS
Analyst &
Audit
Manager
WebGIS
Dev.
Field
Tech.
$325 $230 $220 $220 $155 $140 $145 $135 $205 $245 $125 $145 $65
Clanton & Associates Evari GIS Consulting, Inc.
Hours
per Task
Cost
per Task
Hours
per Task
Cost
per TaskTask Lead & ResourcesCity of Santa Ana Street Lighting Master Plan
3 Maintenance & Operations Assessment and Deficiencies
3.1 Assess Staffing Levels and Cost for Existing
System O&M Clanton 4 8 16 28 $5,540 0 $0
3.2 Assess Existing Facilities, Equipment &
Maintenance Vehicles Clanton 4 8 16 28 $5,540 0 $0
3.3 Quantify & Describe Types of Service
Requests Clanton 2 8 16 26 $4,890 0 $0
3.4 Develop SOPs,
Routine/Preventative/Emergency Maintenance
Electrical Contractor -
Excluded 0 $0 0 $0
3.5 Safety Training Program Electrical Contractor -
Excluded 0 $0 0 $0
3.6 Identify O&M Funding Needs Clanton 8 12 12 32 $7,100 0 $0
3.7 Identify Cost Savings Opportunities Clanton, Electrical
Contractor - Included 12 24 24 60 $12,900 0 $0
3.8 Final O&M Assessment Document Clanton, Electrical
Contractor - Included 8 12 12 32 $7,100 0 $0
Task 3 Totals 38 0 0 72 96 0 0 0 0 206 $43,070 0 0 0 0 0 $0
4 Smart City Assessment Clanton with IronStride Support
4.1 Smart City Integration with Street Lighting Clanton 12 20 20 52 $11,000 0 $0
4.2 Assess Integration with City's Advanced Water
Meter System IronStride 0 $0 0 $0
4.3 Assess Integration with Traffic Signal/ITS
Fiber Network IronStride 0 $0 0 $0
4.4 5G Small Cell Clanton 0 $0 0 $0
4.5 Final Smart City Assessment Document Clanton 4 4 12 12 32 $6,480 0 $0
Task 4 Totals 16 4 32 0 0 0 0 32 0 84 $17,480 0 0 0 0 0 $0
3.1 & 3.2 Assess Staffing Levels and Cost for Existing System O&M, Facilities, Equipment & Maintenance Vehicles
Clanton & Associates will interview other cities of similar size who own & maintain their own street lighting system to assess
Staffing Levels & Cost for Existing System O&M.
3.3 Quantify & Describe Types of Service Requests
Clanton & Associates will review existing data from City of Santa Ana related to Streetlighting Service Requests
Pres.Assoc.
Outdoor
Lighting
Specialist
Senior
Eng. II Eng. II Eng. I Des. II Des. I Prod.
Mgr.
Project
Director
GIS
Analyst &
Audit
Manager
WebGIS
Dev.
Field
Tech.
$325 $230 $220 $220 $155 $140 $145 $135 $205 $245 $125 $145 $65
Clanton & Associates Evari GIS Consulting, Inc.
Hours
per Task
Cost
per Task
Hours
per Task
Cost
per TaskTask Lead & ResourcesCity of Santa Ana Street Lighting Master Plan
5 Cost of Service Evaluation Clanton with Municipal Advisor Support
5.1 Research & Identify Funding Opportunities
(Grants, PPPs, ESCO, Districts, etc.)Municipal Advisor 0 $0 0 $0
5.2
Develop Cost-Benefit / Pros-Cons for
Acquisition & Separation of Service for SCE
street lighting
Clanton 8 16 16 40 $9,800 0 $0
5.3 Develop Energy Cost & Savings Analysis &
Recommendations Clanton 12 20 20 20 72 $15,500 0 $0
5.4 Develop 5-10 year Street Light Program
Funding Needs & Recommendations Clanton, Municipal Advisor 12 20 20 52 $11,400 0 $0
5.5 Final Cost & Funding Evaluation Document Clanton, Municipal Advisor 8 8 8 8 32 $7,440 0 $0
Task 5 Totals 40 24 0 64 48 0 0 0 20 196 $44,140 0 0 0 0 0 $0
6 Program Recommendations Clanton & Evari support
6.1
Identify Short-Term & Long-Term Upgrade
Zones: 1-for-1 Replacement vs. New Street
lighting
Clanton, Evari 8 12 12 32 $6,860 0 $0
6.2 Determine Character & Amenity Zones Clanton, Evari 8 12 16 36 $7,400 0 $0
6.3 Develop Prioritization System Clanton, Evari 4 8 16 28 $5,220 6 40 46 $6,470
6.4 Develop Street Lighting Warrants Clanton 4 4 16 24 $4,340 0 $0
6.5 Process for Street Lighting Requests for
Installation, Upgrades, Removals Clanton 4 4 8 8 24 $5,020 0 $0
6.6 Cost Analysis per Zone Clanton, Evari 8 16 20 44 $9,220 0 $0
6.7 Final Program Priorities & Recommendations
Document Clanton, Evari 8 16 24 48 $9,360 0 $0
6.8
Alignment with other Master Plans (Safe
Routes to School, Vision Zero, Traffic Signal
Master Plan, Mobility Element, Fiber Master
Plan)
Clanton, Evari 8 20 20 48 $9,700 0 $0
6.9 Final Program Priorities & Recommendations
Document Clanton 16 16 16 16 64 $14,560 0 $0
Task 6 Totals 68 0 92 24 20 0 0 128 0 348 $71,680 6 40 0 0 46 $6,470
Pres.Assoc.
Outdoor
Lighting
Specialist
Senior
Eng. II Eng. II Eng. I Des. II Des. I Prod.
Mgr.
Project
Director
GIS
Analyst &
Audit
Manager
WebGIS
Dev.
Field
Tech.
$325 $230 $220 $220 $155 $140 $145 $135 $205 $245 $125 $145 $65
Clanton & Associates Evari GIS Consulting, Inc.
Hours
per Task
Cost
per Task
Hours
per Task
Cost
per TaskTask Lead & ResourcesCity of Santa Ana Street Lighting Master Plan
7 Stakeholder and Community Outreach Clanton with Latino Health Access & Evari support
7.1 Community Engagement Plan Clanton, Latino Health
Access, Evari 8 8 8 24 $5,440 0 $0
7.2 Website development in English and Spanish,
ongoing maintenance Evari 0 $0 8 8 0 0 16 $2,960
7.3
Develop Advisory Committees for Participation
by Residents, User Groups, Appointed &
Elected Officials & Other Stakeholders
Clanton 8 8 8 24 $5,440 0 $0
7.4 Attend and Present at (2) neighborhood
meetings
Clanton, Latino Health
Access, Evari 16 16 16 48 $10,880 0 $0
7.5
Attend and Present at (2) meetings with
Environmental & Transportation Advisory
Committees.
Clanton, Evari 12 12 12 36 $8,160 0 $0
7.6 Attend and Present at (2) City Council
meetings Clanton, Evari 16 16 16 48 $10,880 0 $0
7.7 Documentation of Community & Stakeholder
Engagement, Meeting Minutes Clanton, Evari 16 8 24 24 72 $15,560 0 $0
Task 3 Totals 76 8 84 0 0 0 0 84 0 252 $56,360 8 8 0 0 16 $2,960
Total Hours By Staff 276 36 228 208 240 0 0 292 20 1300 62 456 148 1720 2386
$278,300 $205,450
$12,000 $9,000
$1,500 $1,000
$291,800 $215,450
$35,000
$20,000
$0
$20,000
$582,250
Direct Labor Costs:
Travel & Lodging
Other Material Direct Costs (Certified translation
of 2000 words at 50 cents/word)
Other Material Direct Costs
(Large Format Printing for Community Outreach)
Travel & Lodging
Direct Labor Costs:
IronStride Total Cost
Electrical Contractor Total Cost
Municipal Advisor Total Cost
Evari GIS Consulting Total Cost
Total Cost Estimate
Clanton & Associates Total Cost
Latino Health Access Total Cost