HomeMy WebLinkAboutItem 22 - Third Amendment to the Agreement with Aramark Correctional Services, LLC Police Department
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Item # 22
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
June 20, 2023
TOPIC: Third Amendment to the Agreement with Aramark Correctional Services, LLC
AGENDA TITLE
Approve Third Amendment to Agreement with Aramark Correctional Services, LLC for
an Additional Amount of $1,624,971 to Provide Inmate Meals and Commissary
Management (General Fund)
RECOMMENDED ACTION
Authorize the City Manager to execute the third amendment to the agreement with
Aramark Correctional Services, LLC, to provide inmate meals and commissary
management for the period of July 1, 2023 through June 30, 2024 in the additional
amount of $1,624,971, for a total aggregate amount not to exceed $6,103,688, subject
to non-substantive changes approved by the City Manager and City Attorney.
DISCUSSION
On October 20, 2020, after a competitive Request for Proposals process, the City
Council approved a three-year agreement with Aramark Correctional Services, LLC
(“Aramark”) to provide inmate food service and commissary management at the Santa
Ana Jail. Aramark has been the City’s provider of inmate food services since 1997 and
continues to perform in a professional and competent manner while remaining the most
fiscally responsible choice for these services. All meals are prepared based on the
State of California Title 15 nutritional requirements and all Orange County Health
Department health and safety requirements. California's Board of State and Community
Corrections (BSCC) also requires agencies to provide food services for all incarcerated
individuals held within their custody.
The original term of the agreement covered the three-year period of October 20, 2020,
through June 30, 2023, with two one-year extension options. The Department is electing
to exercise the first one-year option to extend the agreement from July 1, 2023, through
June 30, 2024. This agreement provides a negotiated 11.63 percent increase to the per-
meal price reflective of continuing inflation in wholesale food product costs. This
increase has been negotiated to incorporate any 2023 Consumer Price Index
adjustment that would have otherwise been requested. Therefore, staff recommends
approving a per-meal price increase from $2.92 to $3.26 for average daily populations
above 400.
Third Amendment to the Agreement with Aramark Correctional Services, LLC
June 20, 2023
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The total four-year agreement not-to-exceed amount will increase from $4,478,717.31
to $6,103,688.31. The agreement may be terminated without cause by either party upon
120 days’ written notice.
FISCAL IMPACT
Funding is included in the proposed FY 2023-24 budget for City Council consideration
as follows:
Fiscal
Year
Accounting Unit
– Account No.Fund Description
Accounting Unit –
Account No.
Description
Amount
FY 23-24 01114475-62300 General Fund
Jail Operations,
Contract Services-
Professional
$1,576,971
FY 23-24 02314475-62300 Inmate Welfare
Fund
Inmate Welfare Fund,
Contract Services-
Professional
$ 48,000
$1,624,971
The amounts above are estimated projections and are subject to change.
EXHIBIT(S)
1. Third Amendment with Aramark
Submitted By: David Valentin, Police Chief
Approved By: Kristine Ridge, City Manager
DocuSign Envelope ID: C543F6DF-279A-44A2-808A-E4CECF4A4B71
THIRD AMENDMENT TO AGREEMENT WITH ARAMARK FOR
INMATE COMMISSARY AND FOOD SERVICES
THIS THIRD AMENDMENT to the above-referenced agreement is entered ii'ito on this 20'h day of
June 2023, by and between ARAMARK Correctional Services, LLC, a Delaware Limited Liability
Coinpany ("ARAMARK"), and the City of Santa Ana, a charter city and municipal corporation
organized and existing under the Constitution and laws of the State of California ("City").
RECITALS
A. Tlie parties entered into an Agreement No. A-2020-204 dated October 20, 2020
("Agreement"), by which ARAMARK agreed to provide inmate cominissary and food services
at tlie Santa Ana Detention Facility. The Agreement runs tlirough June 30, 2023 and is current
and in effect.
B. On December 7, 2021, the paities amended the Agreement to include additional funding to
address an ii'icrease in tlie Consun'ier Price Index (CPI) and increase the overall contract not-to-
exceed amount.
C. On Decei'nber 20, 2022, the parties fuitlier amended the Agreement to include additional funding
to address an increase in the Consumer Price Index (CPI) and increase the overall contract not-
to-exceed amount.
D. Tlie parties now seek to fuitlier ainend the Agreement to extend tlie term of tlie agreement for
one year and include additional funding to address market conditions as negotiated upon by
tlie Parties, and increase the overall coi'npensation to pay for food services during the extension.
The Parties therefore agree:
1. Section 2, Compensation - A. Food Service - subsection i, is amended to increase the overall
compensation by $1,624,971 including $40,000 in contingency. Tlie total not to exceed
amount of tlie Agreemeiit is$6,103,688.31.
2. Section 2, Compensation - A. Food Service - subsections iii and iv, tlie parties agree to tl'ie
following per meal rates:
City of Santa Ana, California
Effective July 1, 2023 until June 30, 2024
Average Daily Population Price
1 99 $7.75
100 199 $6.45
200 299 $5.14
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Exhibit 1
DocuSign Envelope ID: C543F6DF-279A-44A2-808A-E4CECF4A4B71
300 399 $3.44
400 Above $3.26
3. Section 3, Term, subsection a, Tlie term of tlie agreement is extended through June 30, 2024.
4. Except as inodified by this Tl'iird Ainendment, all otlier terins and conditions of the
Agreement, as amei'ided, sliall remain in full force and effect.
IN WITNESS WHEREOF, the paities liereto liave executed this Tliird Amendment to tlie
Agreement on tl'ie date and year first written above.
ATTEST CITY OF SANTA ANA
JENNIFER HALL
City Clerk
KRISTINE RIDGE
City Manager
APPROVED AS TO FORM
Senior Assistant City Attorney
By: V'iecVe PYreasrisldneSnt('. Finance
Title:
RECOMMENDED FOR APPROVAL
DAVID VALENTIN
Cliief of Police
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