HomeMy WebLinkAboutItem 13 - Purchase of Three Ford Super Duty F-550 Valve Trucks for Public Works Agency Public Works Agency
www.santa-ana.org/public-works
Item # 13
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
June 20, 2023
TOPIC: Purchase of Three Ford Super Duty F-550 Valve Trucks for the Public Works
Agency’s Water Resources Division
AGENDA TITLE
Award a Purchase Order to Transwest Truck Center, LLC for Three Ford Super Duty F-
550 Valve Trucks in an Amount Not to Exceed $690,000 (Specification No. 23-074)
(Non-General Fund)
RECOMMENDED ACTION
Authorize a one-time purchase and payment of purchase order to Transwest Truck
Center, LLC for three Ford Super Duty F-550 Valve Trucks, in the amount of $673,275,
plus a contingency amount of $16,725, for a total amount not to exceed $690,000,
subject to non-substantive changes approved by the City Manager and City Attorney.
DISCUSSION
The Public Works Agency’s Fleet Services Division is responsible for the acquisition,
maintenance, repair, and replacement of vehicles, trucks, and maintenance equipment.
The Water Resources Division oversees and maintains the daily operations of the City’s
water and sanitary sewer systems. The Division is requesting to purchase three valve
trucks for the Water System Maintenance section to replace existing vehicles that have
become unreliable and have exceeded their useful life. The vehicles requested house
specialized equipment used to exercise water valves and are critical for maintaining the
City’s water infrastructure to ensure the continued delivery of high-quality water service
to customers in the City of Santa Ana.
The Invitation for Bids (IFB) No. 23-074 was advertised on April 25, 2023 on the City’s
online bid management and publication system. A summary of IFB vendor participation
and results is as follows:
287 Vendors notified
33 Santa Ana vendors notified
8 Vendors downloaded the bid packet
2 Bids received
0 Bids received from Santa Ana vendors
Purchase of Three Ford Super Duty F-550 Valve Trucks
June 20, 2023
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Bids were solicited, opened on May 9, 2023, and evaluated (Exhibit 1). Two bids were
submitted by the IFB deadline and both were deemed to be responsive to the City’s
specifications. The bid submitted by Transwest Truck Center, LLC was determined to
be the lowest and responsible bid, was responsive to the specifications, and meets the
City’s requirements.
FISCAL IMPACT
Funds are budgeted and made available in the following accounts for the specified year:
Fiscal
Year
Accounting Unit-
Account #
Fund
Description
Accounting Unit,
Account Description
Amount
FY 22-23 06017641-66400 Water
Water System
Maintenance,
Machinery & Equipment
$690,000
Total $690,000
EXHIBIT(S)
1. Bid Abstract
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency
Approved By: Kristine Ridge, City Manager
BIDDER LOCATION TOTAL
Los Angeles Truck Centers, LLC Whittier, CA 227,811.86$
Transwest Truck Center, LLC Fontana, CA 224,425.19$
FORD SUPER DUTY F-550 VALVE TRUCKS (23-074)
ABSTRACT OF BIDS
EXHIBIT 1