HomeMy WebLinkAboutItem 20 - Purchase of Chevrolet Vehicles for Various City Agencies Public Works Agency
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Item # 20
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
June 6, 2023
TOPIC: Purchase of Chevrolet Vehicles for Various City Agencies
AGENDA TITLE
Award Purchase Orders to Guaranty Chevrolet Motors, Inc. and Penske Chevrolet of
Cerritos in an Aggregate Amount Not to Exceed $1,256,274 (Specification No. 23-055A)
(General Fund and Non-General Fund)
RECOMMENDED ACTION
1. Authorize a one-time purchase and payment of purchase order to Guaranty
Chevrolet Motors, Inc. for 20 Chevrolet Vehicles (various models), in the amount
of $1,020,752, plus a contingency amount of $125,000, for a total amount not to
exceed $1,145,752, subject to non-substantive changes approved by the City
Manager and City Attorney.
2. Authorize a one-time purchase and payment of purchase order to Penske
Chevrolet of Cerritos for one 2500HD Service Body Truck, in the amount of
$100,522, plus a contingency amount of $10,000, for a total amount not to
exceed $110,522, subject to non-substantive changes approved by the City
Manager and City Attorney.
DISCUSSION
The Public Works Agency (PWA) Fleet Services Division is responsible for the
acquisition, maintenance, repair, and replacement of vehicles, trucks, and maintenance
equipment. With the assistance of the Fleet Services Team, various City agencies have
identified a need for additional vehicles and/or vehicle replacements as follows:
1. One Chevrolet Traverse for PWA Capital Improvement Program (CIP)
Engineering Division
2. Five Chevrolet 2500HD for PWA Parks, Fleet, and Facilities Services Division
3. One Chevrolet Equinox for PWA Refuse Enterprise
4. One Chevrolet Equinox for PWA Traffic Engineering
5. One Chevrolet Traverse, One Chevrolet 2500HD, and One Silverado 1500 for
PWA Water Resources Division
Purchase of Chevrolet Vehicles for Various Departments Citywide
June 6, 2023
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6. Two Chevrolet Equinox SUVs and Two Chevrolet Colorado Trucks for the
Planning and Building Agency (PBA)
7. Six Chevrolet Colorado Trucks for the Parks, Recreation, and Community
Services Agency (PRCSA)
The Invitation for Bids (IFB) No. 23-055A was advertised on April 5, 2023, on the City’s
online bid management and publication system. A summary of IFB vendor participation
and results is as follows:
303 Vendors notified
1 Santa Ana vendors notified
13 Vendors downloaded the bid packet
4 Bids received
1 Bids received from Santa Ana vendors
Bids were solicited, opened on May 2, 2023, and evaluated (Exhibit 1). Four bids were
submitted by the IFB deadline. The bid submitted by A1 Financial Services LLC was
deemed non-responsive due to lack of pricing clarity, non-acceptance of City’s payment
terms, and did not meet IFB specifications. The bids submitted by Guaranty Chevrolet
Motors, Inc. and Penske Chevrolet of Cerritos were determined to be the lowest,
responsible bids, were responsive to the specifications, and meets the City’s
requirements.
FISCAL IMPACT
Funds are budgeted and made available in the following accounts for the specified year:
Fiscal
Year
Accounting Unit-
Account #
Fund
Description
Accounting Unit, Account
Description
Amount
FY 22-
23 01113017-66400 General Fund
PRCSA-SERVICE
ENHANCEMENT, Machinery
& Equipment
$259,213
FY 22-
23 01116520-66400 General Fund
PLNG & BLG AGY-PERMIT &
INS SV, Machinery &
Equipment
$65,265
FY 22-
23 01116540-66400 General Fund
PLNG & BLG AGY-COMM
PRESERVA, Machinery &
Equipment
$81,949
FY 22-
23 01117017-66400 General Fund
PWA-SERVICE
ENHANCEMENT, Machinery
& Equipment
$45,107
Purchase of Chevrolet Vehicles for Various Departments Citywide
June 6, 2023
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Fiscal
Year
Accounting Unit-
Account #
Fund
Description
Accounting Unit, Account
Description
Amount
FY 22-
23 01117620-66400 General Fund
PW-TRAFFIC/TRANS-SERV
ENHMNT, Machinery &
Equipment
$36,349
FY 22-
23 01117651-66400 General Fund
PARK MAINTENANCE SERV
ENHCMENT, Machinery &
Equipment
$511,885
FY 22-
23 06017646-66400 Water WATER METER SERVICES,
Machinery & Equipment $176,911
FY 22-
23 07017100-66400 Equipment
Replacement
EQUIPMENT
REPLACEMENT, Machinery &
Equipment
$79,595
TOTAL $1,256,274
EXHIBIT(S)
1. Bid Abstract
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency
Approved By: Kristine Ridge, City Manager
BIDDER LOCATION TOTAL
Courtesy Chevrolet Center San Diego, CA 110,963.20$
Guaranty Chevrolet Motors, Inc.Santa Ana, CA 396,621.57$
Penske Chevrolet of Cerritos Cerritos, CA 687,954.59$
CHEVROLET VEHICLES FOR VARIOUS DEPARTMENTS CITYWIDE (23-055A)
ABSTRACT OF BIDS
EXHIBIT 1
Note: Coutesy Chevrolet: Bids submitted for five of the 26 vehicles, of which none was the lowest bid
for its category.
EXHIBIT 1