HomeMy WebLinkAboutItem 33 - Spill Response, Hazardous Waste Disposal, and Storm Drain Facility Maintenance Services Public Works Agency
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Item # 33
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
June 6, 2023
TOPIC: Spill Response, Hazardous Waste Disposal, and Storm Drain Facility
Maintenance Services
AGENDA TITLE
Approve Agreement Amendments with Ocean Blue Environmental Services, Inc. and
United Storm Water, Inc. for Spill Response, Hazardous Waste Disposal, and Storm
Drain Facility Maintenance Services (Non-General Fund)
RECOMMENDED ACTION
1. Authorize the City Manager to execute a second amendment to the Agreement with
Ocean Blue Environmental Services, Inc. to increase the annual expenditure amount
of $350,000 for the one-year term ending June 30, 2023 by $100,000, for a total
annual amount of $450,000, and increase the annual expenditure amount of
$350,000 for the remaining term of the agreement, including the optional two-year
extension period, by $100,000 for a total annual amount of $450,000, for a total
increase of $400,000, subject to non-substantive changes approved by the City
Manager and City Attorney.
2. Authorize the City Manager to execute a second amendment to the Agreement with
United Storm Water, Inc. to increase the annual expenditure amount of $350,000 for
the one-year term ending June 30, 2023 by $100,000, for a total annual amount of
$450,000, and increase the annual expenditure amount of $350,000 for the
remaining term of the agreement, including the optional two-year extension period,
by $100,000 for a total annual amount of $450,000, for a total increase of $400,000,
subject to non-substantive changes approved by the City Manager and City
Attorney.
DISCUSSION
On June 15, 2021, the City entered into agreements with Ocean Blue Environmental
Services, Inc. and United Storm Water, Inc. The primary purpose of these agreements
is for spill response, hazardous waste disposal, and storm drain facility maintenance
services.
On October 5, 2021, the City entered into the first agreement amendments with Ocean
Blue Environmental Services, Inc. and United Storm Water, Inc. to provide COVID-19
Spill Response, Hazardous Waste Disposal, and Storm Drain Facility Maintenance
Services
June 6, 2023
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3
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8
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Sanitization Services. The term of the first agreement amendment expired on June 14,
2022 and these services are no longer being provided.
During the severe storms that impacted the City this winter, excess trash, debris, and
sediment was mobilized into the City’s storm drain system and additional storm drain
facility maintenance is required. A second agreement amendment is necessary to
increase the expenditure capacity to facilitate these services. (Exhibits 1 and 2).
FISCAL IMPACT
Funding is available in the FY 2022-23 budget and funding for subsequent fiscal years
will be included in the proposed budgets for City Council consideration:
Ocean Blue Environmental Services, Inc.
Second Agreement Amendment
Fiscal
Year
Accounting
Unit –
Account No.
Fund
Description
Accounting Unit,
Account Description Amount
2022-23
(July-June)
05717640-
62300
Federal Clean
Water
Protection
Enterprise
Federal Clean Water
Protection Enterprise,
Contract Services-
Professional
$100,000
2023-24
(July-June)
05717640-
62300
Federal Clean
Water
Protection
Enterprise
Federal Clean Water
Protection Enterprise,
Contract Services-
Professional
$100,000
SUBTOTAL $200,000
Optional Extension Period (June 15, 2024, through June 14, 2026)
Fiscal
Year
Accounting
Unit –
Account No.
Fund
Description
Accounting Unit,
Account Description Amount
2024-25
(July-June)
05717640-
62300
Federal Clean
Water
Protection
Enterprise
Federal Clean Water
Protection Enterprise,
Contract Services-
Professional
$100,000
2025-26
(July-June)
05717640-
62300
Federal Clean
Water
Protection
Enterprise
Federal Clean Water
Protection Enterprise,
Contract Services-
Professional
$100,000
SUBTOTAL $200,000
SECOND AGREEMENT AMENDMENT TOTAL $400,000
Spill Response, Hazardous Waste Disposal, and Storm Drain Facility Maintenance
Services
June 6, 2023
Page 3
3
4
8
3
United Storm Water, Inc.
Second Agreement Amendment
Fiscal
Year
Accounting
Unit –
Account No.
Fund
Description
Accounting Unit,
Account Description Amount
2022-23
(July-June)
05717640-
62300
Federal Clean
Water
Protection
Enterprise
Federal Clean Water
Protection Enterprise,
Contract Services-
Professional
$100,000
2023-24
(July-June)
05717640-
62300
Federal Clean
Water
Protection
Enterprise
Federal Clean Water
Protection Enterprise,
Contract Services-
Professional
$100,000
SUBTOTAL $200,000
Optional Extension Period (June 15, 2024, through June 14, 2026)
Fiscal
Year
Accounting
Unit –
Account No.
Fund
Description
Accounting Unit,
Account Description Amount
2024-25
(July-June)
05717640-
62300
Federal Clean
Water
Protection
Enterprise
Federal Clean Water
Protection Enterprise,
Contract Services-
Professional
$100,000
2025-26
(July-June)
05717640-
62300
Federal Clean
Water
Protection
Enterprise
Federal Clean Water
Protection Enterprise,
Contract Services-
Professional
$100,000
SUBTOTAL $200,000
SECOND AGREEMENT AMENDMENT TOTAL $400,000
EXHIBIT(S)
1. Second Amendment to Agreement with Ocean Blue Environmental Services, Inc.
2. Second Amendment to Agreement with United Stormwater, Inc.
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency
Approved By: Kristine Ridge, City Manager
1
SECOND AMENDMENT TO AGREEMENT TO PROVIDE SPILL
RESPONSE, HAZARDOUS WASTE DISPOSAL, AND STORM DRAIN FACILITY
MAINTENANCE SERVICES
THIS SECOND AMENDMENT to the above-referenced agreement is entered into on June 6,
2023, by and between Ocean Blue Environmental Services, Inc. (“Consultant”), and the City of
Santa Ana, a charter city and municipal corporation organized and existing under the Constitution
and laws of the State of California (“City”).
RECITALS
A. The parties entered into Agreement No. A-2021-097-01, dated June 15, 2021, by which
Consultant agreed to provide spill response, hazardous waste disposal, and storm drain
facility maintenance services (“Agreement”). The term of the Agreement is for three years
with the option to extend for a one (1) two (2) year period. This Agreement remains in effect .
B. The primary purpose of the Agreement is for spill response, hazardous waste disposal, and
storm drain facility maintenance services.
C. On October 5, 2021, the parties entered int o First Amendment No. A-2021-198, by which
the Agreement was amended to expand the scope of services and adjust the amount to be
expended under the Agreement. The term of the First Amendment expired on June 14, 2022.
D. The parties now wish to further adjust the amount to be expended under the Agreement.
The Parties therefore agree:
1. Section 2, Compensation, is amended to increase the annual amount from $350,000 to
$450,000 for the remaining term of the Agreement, including the one (1) two (2) year extension
option.
2. Except as modified by this Second Amendment , all terms and conditions of the Agreement
shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this Second Amendment to the
Agreement on the date and year first written above.
ATTEST CITY OF SANTA ANA
_______________________________ ______________________________
Jennifer L. Hall Kristine Ridge
City Clerk City Manager
[Signatures continued on the next page]
2
APPROVED AS TO FORM CONSULTANT
Sonia R. Carvalho
City Attorney
By:___________________________ _______________________________
Jose Montoya Name:
Assistant City Attorney Title:
RECOMMENDED FOR APPROVAL
________________________________
Nabil Saba, PE
Executive Director
Public Works Agency
JUSTIN LEE
PRESIDENT
1
SECOND AMENDMENT TO AGREEMENT TO PROVIDE SPILL
RESPONSE, HAZARDOUS WASTE DISPOSAL, AND STORM DRAIN FACILITY
MAINTENANCE SERVICES
THIS SECOND AMENDMENT to the above-referenced agreement is entered into on June 6,
2023, by and between United Storm Water, Inc. (“Consultant”), and the City of Santa Ana, a
charter city and municipal corporation organized and existing under the Constitution and laws of
the State of California (“City”).
RECITALS
A. The parties entered into Agreement No. A-2021-097-02, dated June 15, 2021, by which
Consultant agreed to provide spill response, hazardous waste disposal, and storm drain
facility maintenance services (“Agreement”). The term of the Agreement is for three years
with the option to extend for a one (1) two (2) year period. This Agreement remains in effect.
B. The primary purpose of the Agreement is for spill response, hazardous waste disposal, and
storm drain facility maintenance services.
C. On October 5, 2021, the parties entered into First Amendment No. A-2021-199, by which
the Agreement was amended to expand the scope of services and adjust the amount to be
expended under the Agreement. The term of the First Amendment expired on June 14, 2022.
D. The parties now wish to further adjust the amount to be expended under the Agreement.
The Parties therefore agree:
1. Section 2, Compensation, is amended to increase the annual amount from $350,000 to
$450,000 for the remaining term of the Agreement, including the one (1) two (2) year extension
option.
2. Except as modified by this Second Amendment , all terms and conditions of the Agreement
shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this Second Amendment to the
Agreement on the date and year first written above.
ATTEST CITY OF SANTA ANA
_______________________________ ______________________________
Jennifer L. Hall Kristine Ridge
Clerk of the Council City Manager
[Signatures continued on the next page]
2
APPROVED AS TO FORM CONSULTANT
Sonia R. Carvalho
City Attorney
By:___________________________ _______________________________
Jose Montoya Name:
Assistant City Attorney Title:
RECOMMENDED FOR APPROVAL
________________________________
Nabil Saba, PE
Executive Director
Public Works Agency