HomeMy WebLinkAboutItem 14 - Blanket Order Contract for Endpoint Protection Software Subscription Information Technology
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Item # 14
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
May 16, 2023
TOPIC: Blanket Order Contract for Endpoint Protection Software Subscription
AGENDA TITLE
Award a Blanket Order Contract to BorderLAN, Inc. for Computer Endpoint Protection
Software, in an amount not to exceed $200,000 (Specification No. 22-060) (Non-
General Fund)
RECOMMENDED ACTION
Award Blanket Order Contract to BorderLAN, Inc. for Endpoint Protection Software
Subscription Services for a three-year period expiring May 31, 2026, in an amount not
to exceed $200,000, subject to non-substantive changes approved by the City Manager
and City Attorney.
DISCUSSION
The Information Technology (IT) Department provides support to both City Hall and the
Santa Ana Police Department (SAPD) data centers, which together house the largest
concentration of computer systems used to support City operations. As innovation and
new technology evolve, so does the need to safeguard and ensure the safety of City’s
digital assets. With 24/7 protection against the risk of data loss, malware infection, and
other cybersecurity threats, End Point Detection and Response (EDR) is an integrated
endpoint security solution that continuously monitors computer devices to detect and
respond to cyber threats like ransomware and malware. It employs a high degree of
automation to remove or contain cyber threats and notify security personnel. It provides
forensic and analysis tools to research identified threats and search for suspicious
activities. In addition, the City’s Cybersecurity Insurance provider has required that the
City implement EDR protection to maintain our Cybersecurity insurance. The City of
Santa Ana requests utilization of Cooperative Agreement No. 210101 available through
The Interlocal Purchasing System (TIPS).
The City of Santa Ana City Ordinance No. NS- 2312 authorizes the City to purchase
against contracts from any public agency utilizing a competitive bid process. The
Interlocal Purchasing System (TIPS), a government cooperative purchasing program
authorized by the Region 8 Education Service Center, awarded a national cooperative
Blanket Order Contract for Endpoint Protection Software Subscription
May 16, 2023
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contract for technology solutions, products, and services to BorderLAN, Inc. on June 1,
2021. The existing TIPS contract was awarded as a result of an open, competitive
Request for Proposals solicitation. The subsequently awarded Contract No. 210101 is
made available by TIPS to all nationwide governmental and public agencies. By
leveraging the procurement power through cooperative purchasing, the City of Santa
Ana is able to obtain nationally vetted, high quality products at competitive volume
pricing, and is in accordance with the City’s existing Purchasing Guidelines.
The quote received by the City from BorderLAN of $177,926 is based on the current
quantity of subscriptions needed for the City’s current devices. However, since the
number of devices can change on an annual basis, a contingency of $22,074 has been
added to allow for potential growth during the three-year period.
FISCAL IMPACT
Funds in the amount of $59,309 are budgeted and available in the current fiscal year
Computer Software Subscriptions, account 66511, and the proposed budgets for future
years will include the allocations for this contract, for a total aggregate amount not-to-
exceed $200,000 over the life of the purchase order. Estimated amounts expended per
fiscal year is shown in the table below.
Fiscal
Year
Accounting
Unit - Account
No.
Fund
Description
Accounting Unit –
Account No.
Description
Amount
2022-23 10920147-66511 Information
Technology
Network, Data Center,
and Telecommuncations
– Computer Software
Subscriptions
$59,309
2023-24 10920140-66511 Information
Technology
Network, Data Center,
and Telecommuncations
– Computer Software
Subscriptions
$67,000
2024-25 10920140-66511 Information
Technology
Network, Data Center,
and Telecommuncations
– Computer Software
Subscriptions
$73,691
Total:$200,000
Submitted By: Jack Ciulla, Chief Technology Innovations Officer
Approved By: Kristine Ridge, City Manager