HomeMy WebLinkAboutItem 21 - Agreements for On -Call Landscape Architectural ServicesPublic Works Agency
www.santa-ana.org/public-works
Item # 21
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
May 16, 2023
TOPIC: Agreements for On -Call Landscape Architectural Services
AGENDA TITLE
Approve Agreements with David Evans and Associates, Inc., David Volz Design,
Kimley-Horn and Associates, Inc., MIG, Inc., NUVIS, PlaceWorks, RJM Design Group,
Inc., RRM Design Group, Studio One Eleven, and Verde Design, Inc. for On -Call
Landscape Architectural Services in an Aggregate Amount Not to Exceed $5,000,000
for up to a Five -Year Term (General Fund and Non -General Fund)
RECOMMENDED ACTION
Authorize the City Manager to execute agreements with David Evans and Associates,
Inc., David Volz Design, Kimley-Horn and Associates, Inc., MIG, Inc., NUVIS,
PlaceWorks, RJM Design Group, Inc., RRM Design Group, Studio One Eleven, and
Verde Design, Inc. to provide on -call landscape architectural services, for a shared
aggregate amount not to exceed $5,000,000, for a three-year term beginning May 16,
2023 and expiring May 15, 2026, with provisions for two, one-year extensions, subject
to non -substantive changes approved by the City Manager and City Attorney.
DISCUSSION
On February 22, 2023, the Public Works Agency's Parks, Fleet, and Facilities Division
released Request for Proposal (RFP) No. 22-097, by which it sought the services of
qualified consulting firms to provide on -call landscape architectural services. These
services are required to augment City staff effort to complete the timely delivery of park
system facility improvements. Landscape architectural services are professional
services related to the planning, design, construction management, and operation of
parks infrastructure and facilities.
The RFP was advertised on PlanetBids and proposals were received digitally via
PlanetBids on March 15, 2023. The City notified a total of 68 regional vendors via
PlanetBids, one of which is Santa Ana -based. Fifteen proposals were received and
evaluated by a selection committee. Based on criteria outlined in the RFP, the following
summarizes the top responding firms:
Agreements for On -Call
May 16, 2023
Page 2
Landscape Architectural Services
Firm
City
David Evans and Associates, Inc.
Tustin, CA
David Volz Design
Costa Mesa, CA
Kimley-Horn and Associates, Inc.
Orange, CA
MIG, Inc.
Berkeley, CA
NUVIS
Newport Beach, CA
PlaceWorks
Santa Ana, CA
RJM Design Group, Inc.
San Juan Capistrano, CA
RRM Design Group
San Juan Capistrano, CA
Studio One Eleven
Long Beach, CA
Verde Design, Inc.
Riverside, CA
Staff recommends awarding agreements to David Evans and Associates, Inc., David
Volz Design, Kimley-Horn and Associates, Inc., MIG, Inc., NUVIS, PlaceWorks, RJM
Design Group, Inc., RRM Design Group, Studio One Eleven, and Verde Design, Inc. to
provide landscape architectural services on an as -needed basis (Exhibits 1 -10). Their
proposals demonstrated the firms have the necessary capacity and expertise to
complete the required services. The firms' rates are reasonable and within industry
standard, the teams' qualifications are appropriate, and the proposals were determined
to provide the best value for the City. All firms selected for this award are currently
under agreement with the City for other consulting services and have performed quality
work.
FISCAL IMPACT
There is no fiscal impact at this time. The Public Works Agency will follow the
established on -call services process during the FY 2022-2026 contractual term for
requesting necessary fiscal review and authorization. Prior to utilizing the on -call
services for any of these future task orders, PWA staff must receive Finance and
Management Services Agency approval of funding and project activities to be used to
ensure funds are available under the shared $5,000,000 aggregate for any projects
using local or discretionary funds. Upon successful completion of the fiscal review, a
corresponding Notice to Proceed containing the specific scope and maximum
expenditure for the task order will be issued.
EXHIBIT(S)
1. Agreement with David Evans and Associates, Inc.
2. Agreement with
3. Agreement with
4. Agreement with
5. Agreement with
6. Agreement with
7. Agreement with
8. Agreement with
David Volz Design
Kimley-Horn and Associates, Inc.
MIG, Inc.
NUVIS
PlaceWorks
RJM Design Group
RRM Design Group
Agreements for On -Call Landscape Architectural Services
May 16, 2023
Page 3
9. Agreement with Studio One Eleven
10. Agreement with Verde Design
Submitted By: Nabil Saba, P.E., Executive Director — Public Works Agency
Approved By: Kristine Ridge, City Manager
EXHIBIT I
CONSULTANT AGREEMENT BETWEEN THE CITY OF SANTA ANA AND
DAVID EVANS & ASSOCIATES, INC. FOR ON -CALL LANDSCAPE
ARCHITECTURAL SERVICES
THIS AGREEMENT is made and entered into on this 16th day of May, 2023 by and between
David Evans & Associates, Inc. ("Consultant"), and the City of Santa Ana, a charter city and
municipal corporation organized and existing under the Constitution and laws of the State of
California ("City").
RECITALS
A. On February 22, 2023 the City issued a Request for Proposal No. 22-097 by which it
desired to retain a Consultant having special skill and knowledge in the field of. landscape
architectural services on an on -call basis for the City's Public Works Agency.
B. Consultant submitted a responsive proposal that was among those selected by the city.
Consultant represents that it is able and willing to provide such services described in the
scope of work that was included in the RFP No. 22-097.
C. In undertaking the performance of this Agreement, Consultant represents that it is
knowledgeable in its field and that any services performed by Consultant under this
Agreement will be performed in compliance with such standards as may reasonably be
expected from a professional consulting firm in the field.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the
terms and conditions hereinafter set forth, the parties agree as follows:
1. SCOPE OF SERVICES
Consultant shall perform the services that were described in the scope of work included in
the RFP No. 22-097, during the term of this Agreement, the tasks and obligations including all
labor, materials, tools, equipment, and incidental customary work required to fully and adequately
complete the services described and set forth in "Scope of Services - Exhibit A", attached hereto
and incorporated by reference, and as further described in Consultant's Proposal, attached hereto
an incorporated herein by this reference as "Consultant's Proposal - Exhibit B".
2. COMPENSATION
a. City neither warrants nor guarantees any minimum or maximum compensation to
Consultant under this Agreement. Consultant shall be paid only for actual services
perfortned under this Agreement at the rates and charges identified in Consultant's Fee
Proposal, which is attached hereto and fully incorporated herein by this reference as
"Compensation - Exhibit C". Consultant is one of ten (10) separate consultants
selected to provide services on an on -call basis under RFP 22-097. The total
compensation for services provided by all consultants selected under RFP 22-097 shall
not exceed the shared aggregate amount of $5,000,000.00 during the term of this
Agreement, including any extension periods, as set forth in Section 3, below.
Page 1 of 10
b. Payment by City shall be made within forty-five (45) days following receipt of proper
invoice evidencing work performed, subject to City accounting procedures. Payment
need not be made for work which fails to meet the standards of performance set forth
in the Recitals which may reasonably be expected by City.
c. Notwithstanding any contrary terms contained within Consultant's Fee Proposal,
Consultant's fees shall not increase by more than 3% annually over the term of this
Agreement, including any extension periods, unless directly affected by Prevailing
Wage laws, if applicable.
3. TERM
This Agreement shall commence on May 16, 2023 and end on May 15, 2026, with the
option for the City to grant up to two (2), one-year extension, exercisable by a writing by the City
Manager and the City Attorney, unless terminated earlier in accordance with Section 15, below.
4. INDEPENDENT CONTRACTOR
Consultant shall, during the entire term of this Agreement, be construed to be an
independent contractor and not an employee of the City. This Agreement is not intended nor shall
it be construed to create an employer -employee relationship, a joint venture relationship, or to
allow the City to exercise discretion or control over the professional manner in which Consultant
performs the services which are the subject matter of this Agreement; however, the services to be
provided by Consultant shall be provided in a manner consistent with all applicable standards and
regulations governing such services. Consultant shall pay all salaries and wages, employer's social
security taxes, unemployment insurance and similar taxes relating to employees and shall be
responsible for all applicable withholding taxes.
5. OWNERSHIP OF MATERIALS
This Agreement creates a non-exclusive and perpetual license for City to copy, use,
modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property
embodied in plans, specifications, studies, drawings, estimates, and other documents or works of
authorship fixed in any tangible medium of expression, including but not limited to, physical
drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or
caused to be prepared by Consultant under this Agreement ("Documents & Data"). Consultant
shall require all subcontractors to agree in writing that City is granted a non-exclusive and
perpetual license for any Documents & Data the subcontractor prepares under this Agreement.
Consultant represents and warrants that Consultant has the legal right to license any and all
Documents & Data. Consultant makes no such representation and warranty in regard to
Documents & Data which were provided to Consultant by the City. City shall not be limited in
any way in its use of the Documents and Data at any time, provided that any such use not within
the purposes intended by this Agreement shall be at City's sole risk.
Page 2 of 10
6. INSURANCE
Consultant shall procure and maintain for the duration of the contract insurance against
claims for injuries to persons or damages to property which may arise from or in connection with
the performance of the work hereunder and the results of that work by the Consultant, its agents,
representatives, employees or subcontractors.
a. Consultant shall not commence work for the City until it has provided evidence
satisfactory to the City that it has secured all insurance required under this Section. In
addition, Consultant shall not allow any subconsultant to commence work on any
subcontract until it has secured all insurance required under this Section.
b. Insurance coverage shall be at least as broad as:
(i) Commercial General Liability (CGL): Insurance Services Office
Form CG 00 01 covering CGL on an "occurrence" basis, including
products and completed operations, property damage, bodily injury and
personal & advertising injury with limits no less than $2,000,000 per
occurrence. If a general aggregate limit applies, either the general
aggregate limit shall apply separately to this project/location (ISO CG
25 03 or 25 04) or the general aggregate limit shall be twice the required
occurrence limit.
(ii) Automobile Liability: Insurance Services Office Form Number CA
000 1 covering, Code I (any auto), or if Consultant has no owned autos,
Code 8 (hired) and 9 (non -owned), with limit no less than $1,000,000
per accident for bodily injury and property damage.
(iii) Workers' Compensation insurance as required by the State of
California, with Statutory Limits, and Employer's Liability Insurance
with limit of no less than $1,000,000 per accident for bodily injury or
disease.
(iv) Professional Liability (Errors and Omissions) Insurance
appropriates to the Consultant's profession, with limit no less than
$2,000,000 per occurrence or claim, $2,000,000 aggregate.
(v) If the Consultant maintains broader coverage and/or higher limits
than the minimums shown above, the City requires and shall be entitled
to the broader coverage and/or the higher limits maintained by the
Consultant. Any available insurance proceeds in excess of the specified
minimum limits of insurance and coverage shall be available to the City.
c. Other Insurance Provisions. The insurance policies are to contain, or be endorsed
to contain, the following provisions:
Page 3 of 10
(1) Additional Insured Status. The City, its officers, officials, employees,
and volunteers are to be covered as additional insureds on the CGL
policy with respect to liability arising out of work or operations
performed by or on behalf of the Consultant including materials, parts,
or equipment furnished in connection with such work or operations.
General liability coverage can be provided in the form of an
endorsement to the Consultant's insurance (at least as broad as ISO
Form CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG
20 38; and CG 20 37 forms if later revisions used).
(ii) Primary Coverage. For any claims related to this contract, the
Consultant's insurance coverage shall be primary insurance primary
coverage at least as broad as ISO CG 20 01 04 13 as respects the City,
its officers, officials, employees, and volunteers. Any insurance or self-
insurance maintained by the City, its officers, officials, employees, or
volunteers shall be excess of the Consultant's insurance and shall not
contribute with it.
(iii)Notice of Cancellation. Each insurance policy required above shall
state that coverage shall not be canceled, except with notice to the City.
(iv)Waiver of Subrogation. Consultant hereby grants to City a waiver of
any right to subrogation which any insurer of said Consultant may
acquire against the City by virtue of the payment of any loss under such
insurance. Consultant agrees to obtain any endorsement that may be
necessary to affect this waiver of subrogation, but this provision applies
regardless of whether or not the City has received a waiver of
subrogation endorsement from the insurer.
(v) Self -Insured Retentions. Self -insured retentions must be declared to
and approved by the City. The City may require the Consultant to
purchase coverage with a lower retention or provide proof of ability to
pay losses and related investigations, claim administration, and defense
expenses within the retention. The policy language shall provide, or be
endorsed to provide, that the self -insured retention may be satisfied by
either the named insured or City.
(vi) Acceptability of Insurers. Insurance is to be placed with insurers
authorized to conduct business in the state with a current A.M. Best's
rating of no less than ANII, unless otherwise acceptable to the City.
(vii) Claims Made Policies. If any of the required policies provide
coverage on a claims -made basis:
The Retroactive Date must be shown and must be before the date of
the contract or the beginning of contract work.
Page 4 of 10
Insurance must be maintained and evidence of insurance must be
provided for at least five (5) years after completion of the contract
of work.
If coverage is canceled or non -renewed, and not replaced with
another claims -made policy form with a Retroactive Date prior to
the contract effective date, the Consultant must purchase "extended
reporting" coverage for a minimum of five (5) years after
completion of contract work.
(viii) Verification of Coverage. Consultant shall furnish the City with
original Certificates of Insurance including all required amendatory
endorsements (or copies of the applicable policy language effecting
coverage required by this clause) and a copy of the Declarations and
Endorsement Page of the CGL policy listing all policy endorsements to
City before work begins. However, failure to obtain the required
documents prior to the work beginning shall not waive the Consultant's
obligation to provide them. The City reserves the right to require
complete, certified copies of all required insurance policies, including
endorsements required by these specifications, at any time.
(ix) Subcontractors. Consultant shall require and verify that all
subcontractors maintain insurance meeting all the requirements stated
herein, and Consultant shall ensure that City is an additional insured on
insurance required from subcontractors.
(x) Special Risks or Circumstances. City reserves the right to modify
these requirements, including limits, based on the nature of the risk,
prior experience, insurer, coverage, or other special circumstances.
7. INDEMNIFICATION
Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers,
agents, employees, contractors, special counsel, and representatives from liability: (1) for personal
injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for
personal injury, including death, and claims for property damage, which may arise from the
negligent operations of the Consultant, its subcontractors, agents, employees, or other persons
acting on its behalf which relates to the services described in section 1 of this Agreement; and (2)
from any claim that personal injury, damages, just compensation, restitution, judicial or equitable
relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and
hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial
or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in
this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant
further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including
fees and costs for special counsel to be selected by the City, regarding any action by a third party
challenging the validity of this Agreement, or asserting that personal injury, damages, just
compensation, restitution, judicial or equitable relief due to personal or property rights arises by
Page 5 of 10
reason of the terms of, or effects arising from this Agreement. City may make all reasonable
decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing,
to the extent Consultant's services are subject to Civil Code Section 2782.8, the above indenmity
shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of,
pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant.
8. INTELLECTUAL PROPERTY INDEMNIFICATION
Consultant shall defend and indemnify the City, its officers, agents, representatives, and
employees against any and all liability, including costs, for infringement of any United States'
letters patent, trademark, or copyright infringement, including costs, contained in the work product
or documents provided by Consultant to the City pursuant to this Agreement.
9. RECORDS
Consultant shall keep records and invoices in connection with the work to be performed
under this Agreement. Consultant shall maintain complete and accurate records with respect to
the costs incurred under this Agreement and any services, expenditures, and disbursements
charged to the City for a minimum period of three (3) years, or for any longer period required by
law, from the date of final payment to Consultant under this Agreement. All such records and
invoices shall be clearly identifiable. Consultant shall allow a representative of the City to
examine, audit, and make transcripts or copies of such records and any other documents created
pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all
work, data, documents, proceedings, and activities related to this Agreement for a period of three
(3) years from the date of final payment to Consultant under this Agreement.
10. CONFIDENTIALITY
If Consultant receives from the City information which due to the nature of such
information is reasonably understood to be confidential and/or proprietary, Consultant agrees that
it shall not use or disclose such information except in the perfonnance of this Agreement, and
further agrees to exercise the same degree of care it uses to protect its own information of like
importance, but in no event less than reasonable care. "Confidential Information" shall include all
nonpublic information. Confidential information includes not only written information, but also
information transferred orally, visually, electronically, or by other means. Confidential
information disclosed to either party by any subsidiary and/or agent of the other party is covered
by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any
information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the
Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant
without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e)
is independently developed by the Consultant without reference to information disclosed by the
City.
11. CONFLICT OF INTEREST CLAUSE
Consultant covenants that it presently has no interests and shall not have interests, direct
Page 6 of 10
or indirect, which would conflict in any manner with performance of services specified under this
Agreement.
12. NON-DISCRIMINATION
Consultant shall not discriminate because of race, color, creed, religion, sex, marital status,
sexual orientation, gender identity, gender expression, gender, medical conditions, genetic
information, or military and veteran status, age, national origin, ancestry, or disability, as defined
and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization,
promotion, termination or other employment related activities or any services provided under this
Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all
applicable federal, state and local laws and regulations.
13. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and
Consultant, and supersedes any and all other agreements, oral or written, between the parties. In
the event of a conflict between the terms of this Agreement and any attachments hereto, the terms
of this Agreement shall prevail. This Agreement may not be modified except by written instrument
signed by the City and by an authorized representative of Consultant. The parties agree that any
terms or conditions of any purchase order or other instrument that are inconsistent with, or in
addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each
party to this Agreement acknowledges that no representations, inducements, promises or
agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any
party, which is not embodied herein.
14. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Consultant,
Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior
written consent of the City and any such assignment, transfer, delegation or subcontract without
the City's prior written consent shall be considered null and void. Nothing in this Agreement shall
be construed to limit the City's ability to have any of the services which are the subject to this
Agreement performed by City personnel or by other consultant and/or contractors retained by City.
15. TERMINATION
This Agreement may be terminated by the City upon thirty (30) days written notice of
termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant
compensation for all services performed by Consultant prior to receipt of such notice of
termination, subject to the following conditions:
a. As a condition of such payment, the Executive Director may require Consultant to
deliver to the City all work product(s) completed as of such date, and in such case
such work product shall be the property of the City unless prohibited by law, and
Consultant consents to the City's use thereof for such purposes as the City deems
appropriate.
Page 7 of 10
b. Payment need not be made for work which fails to meet the standard of
performance specified in the Recitals of this Agreement.
16. WAIVER
No waiver of breach, failure of any condition, or any right or remedy contained in or
granted by the provisions of this Agreement shall be effective unless it is in writing and signed by
the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or
remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not
similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies.
17. JURISDICTION - VENUE
This Agreement has been executed and delivered in the State of California and the validity,
interpretation, performance, and enforcement of any of the clauses of this Agreement shall be
determined and governed by the laws of the State of California. Both parties further agree that
Orange County, California, shall be the venue for any action or proceeding that may be brought or
arise out of, in connection with or by reason of this Agreement.
18. PROFESSIONAL LICENSES
Consultant shall, throughout the term of this Agreement, maintain all necessary licenses,
permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder
and required by the laws and regulations of the United States, the State of California, the City of
Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and
in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and
exemptions. Said inability shall be cause for termination of this Agreement.
19. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this Agreement
shall be in writing and shall be deemed to be properly given if delivered in person or mailed by
first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in
the manner provided in this Section, to the following persons:
To City:
Jennifer L. Hall
Clerk of the City Council
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
Fax: 714- 647-6956
Page 8 of 10
With courtesy copies to:
Nabil Saba
Executive Director, Public Works Agency
City of Santa Ana
20 Civic Center Plaza (M-xx)
P.O. Box 1988
Santa Ana, California 92702
Fax:
To Consultant:
Kim S. Rhodes
Vice President, Principal in Charge
David Evans & Associates, Inc.
17542 E. 17th Street, Suite 150
Tustin, CA 92780
A party may change its address by giving notice in writing to the other party. Thereafter,
any communication shall be addressed and transmitted to the new address. If sent by mail,
communication shall be effective or deemed to have been given three (3) days after it has been
deposited in the United States mail, duly registered or certified, with postage prepaid, and
addressed as set forth above. If sent by fax, communication shall be effective or deemed to have
been given twenty-four (24) hours after the time set forth on the transmission report issued by the
transmitting facsimile machine, addressed as set forth above. For purposes of calculating these
time frames, weekends, federal, state, County or City holidays shall be excluded.
20. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature herein below has the
power, authority and right to bind their respective parties to each of the terms of
this Agreement, and shall indemnify City fully, including reasonable costs and
attorney's fees, for any injuries or damages to City in the event that such authority
or power is not, in fact, held by the signatory or is withdrawn.
b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully
set forth in the body of this Agreement.
[signatures on following page]
Page 9 of 10
SIGNATURE PAGE FOR CONSULTANT AGREEMENT BETWEEN THE CITY OF
SANTA ANA AND DAVID EVANS & ASSOCIATES, INC. FOR ON -CALL
LANDSCAPE ARCHITECTURAL SERVICES
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first
above written.
ATTEST:
JENNIFER L. HALL
City Clerk
APPROVED AS TO FORM:
SONIA R. CARVALHO
City Attorney
By:
,J1(5N_ATHAN T. NIAPftEZ
Assistant City Attorney
RECOMMENDED FOR APPROVAL:
NABIL SABA
Executive Director
Public Works Agency
CITY OF SANTA ANA
KRISTINE RIDGE
City Manager
CONSULTANT:
KIM S. RHODES
Vice President, Principal in Charge
Page 10 of 10
EXHIBIT A
SCOPE OF SERVICES
Appendix
ATTACHMENT I
SCOPE OF WORK
CITY OF SANTA ANA
REQUEST FOR PROPOSALS
FOR
ON -CALL LANDSCAPE ARCHITECTURAL SERVICES
RFP NO. 22-097
INTRODUCTION/BACKGROUND
The City of Santa Ana, Public Works Agency is seeking proposals from qualified firms to provide on -call
landscape architectural services.
The City of Santa Ana is located in central Orange County, flanked roughly by the Santa Ana River to the west,
Santiago Creek to the north, 1-55 freeway to the east and South Coast Metro area to the south. The city is
approximately 10 miles east of the Pacific coast and 30 miles south of Los Angeles. Incorporated in 1889 and
designated the county seat, Santa Ana is both the largest city in the county and one of the largest in the state of
Califoriiia, as Santa Ana's current population is estimated to surpass 334,000. This populace, living within the
city's 27.2 square miles, translates into approximately 12,000 residents per square mile, making Santa Ana the
densest city in Orange County and second densest in the State.
Since 1947, the parks system was managed by the Parks, Recreation & Community Services Agency.
In March 2022, the entire Park Services Division, which includes Park Planning and Park Maintenance,
transitioned to the Public Works Agency.
The City of Santa Ana's Public Works Agency (PWA) is now responsible for the planning, design, development
and maintenance of fifty-four (54) parks, ten (10) recreation/community centers, two (2) senior centers, one (1)
nature center, thirteen (13) miles of Class I recreational trails, 2 lakes, 5 municipal pools, the Santa Ana Zoo
and multiple joint -use sites. The City's mission through our park system is to make lives and communities
better now and in the future by providing access to nature, outdoor space to play and exercise, facilities for self -
directed and organized recreation, positive alternatives for youth, and activities that encourage social
connections, human development, and lifelong learning.
In April 2022, the City updated its General Plan, including the Open Space Element and Bikeways Master Plan.
In May 2022, the Parks, Recreation & Community Services Agency adopted its first Parks Master Plan.
The Park Planning Division seeks the services of a landscape architectural firm(s) to be available on -call, to
augment staff with delivery of projects potentially on all levels, ranging from site specific master planning,
concept planning, feasibility studies, design, contract document development bid advertisement and
construction support.
SCOPE OF WORK
In general, the Consultant shall perform landscape architectural services on an "on -call. or as -
needed" basis for various project assigned by the City during the term of the agreement. The
Consultant shall have demonstrated expertise and experience in the areas of parks and recreation
or other municipal projects, in areas that include but are not limited to planning new parks, site
specific master planning of existing parks, sports fields & sports courts renovations, skate parks,
dog parks, splash pads, bike trails, site lighting, water conservation, habitat restoration, urban
forestry, landscape renovations, irrigation renovations, interpretive signage:
Design Expertise: In addition to having a solid understanding of parks and recreation
projects, Consultant shall have experience and expertise in sustainable environmental
design, low impact development, water wise landscaping and irrigation, current trends,
maintenance needs.
Site Specific Master Planning & Concept Development: Consultant shall have
ability to participate in site specific master planning exercises and concept
development. Consultant shall prepare and deliver colored renderings, 3-D modeling
or other visuals as required to communicate the project. Consultant shall provide final
rendered concept plan upon final approval of the layout.
Community Outreach: If requested, Consultant shall, facilitate community
engagement meetings to collect public input, create community engagement tools.
Meetings and Presentations: If requested, Consultant shall attend and/or facilitate
meetings with City Staff, Neighborhood Associations, permitting agencies, Boards,
Commissions, and/or City Council as required. Consultant shall prepare presentation
materials for us in these meetings.
Feasibility Studies: Consultant shaft have ability to conduct feasibility studies,
analyses and/or preliminary documents for new renovation or alteration projects, to
help City determine viability..
Utility Search and Coordination: Consultant access utility companies and city
records and coordinate into design. Consultant shall coordinate with said agencies
throughout the design process.
Site Surveying: Consultant shall provide all field survey and topographic work
necessary to complete the design effort.
0 Maps and Mapping Services: Consultant shall ability to provide, if requested.
Contract Documents: Consultant shall have ability to prepare complete plans and
specifications for project bid advertisement. City will provide electronic title block files
and boiler plate specifications; consultant shall adapt and develop document to include
City of Santa Ana RFP 22-097
PageAl-1
bid items and definitions, include modifications to General and Special Provisions, and
incorporate technical architectural specifications. Plans shall incorporate design criteria
and requirements conforming to the City of Santa Ana (CSA) and other governmental
agencies including, but not ffinited to the California Building Code, ADA, CSA
Standard Plans. All plans, the title sheet of the specifications, calculations and reports
must be signed and stamped by the consultant's licensed professional landscape
architect, architect or engineer.
Cost Estimating: consultant shallprovide costestimating services to provide "Opinion
of Probable Cost". Consultant shall contact contractors, manufacturers, or draw info
from recently bid projects when preparing their estimates.
Permits: Consultant shall assist City in obtaining approvals and/or permits from
applicable agencies as needed, including project submittal, responding to plan check
comments, and meeting with Building Officials if required.
Environmental: If requested, Consultant shall provide environmental review for
projects, State CEQA and/or Federal NEPA, as required.
Storin Water Best Management Practices: have knowledge and incorporate into
design practice principles of storm water best management practices (BMP).
WQMP: Consultant shall be able to determine when WQMP is required for a project,
have ability to prepare the document, and incorporate the findings in the overall design.
Quality Control: Consultant shall tightly control the quality of the work perform by
in-house staff and/or sub -consultants. Incomplete or poor quality work will not be
accepted. No additional compensation will be approved for changes required to deliver
a tightly coordinated set of contract documents.
Bid Advertisement Support: Consultant shall assist during the bid advertisement
period by responding to bidder questions, attending pre -bid job walks, assisting with
addenda preparation, attending pre -construction meeting.
Construction Support: Consultant shall assist during construction period by attending
pre -construction meeting, responding to Requests for Information (RFIs), attending
regular site meetings as requested and final inspections, submittal review, change order
review, troubleshooting and finding solutions to unforeseen site conditions.
As Built Plans: Upon completion of project, as -built plans may be submitted to the
consultant to incorporate all changes made during the construction period.
TASK ORDER PROCESS:
City of Santa Ana RFP 22-097
PageAl-2
The intent of this RFP is to have several consultants under contract to be available to
provide services, on -call, if the City shall need them. In executing a Professional Services
Agreement with the selected frm(s), the City does not guarantee any Task Orders will be
initiated during the life of the contract.
All work performed under this contract will require a Request to Release Notice to Proceed
(RRNTP) by the City. On a project -by -project basis, a proposal will be requested from all On -
Call Consultants by the City's Project Manager or Contractor Adnifi-iistrator. Proposals shall
define the scope of services, include a work plan, schedule, and proposed fee, which shaft be
based on the specified rates of compensation in the contract. The Project Manager/Contract
Administration will review all proposals and select one firm for the work based on fee,
availability, area of experience, and fair distribution of assigned work to all Consultants.
City of Santa Ana RFP 22-097
PageAl-3
EXHIBIT B
CONSULTANT'S PROPOSAL
O"M
ITS
4W,
A.
41f
'7 .. ... " . 4-
4�1
IN
1-pq
p C=
n=EDAVID EVANS
ANDASSOCIATES INC.
March 15, 2023
Proposal to provide
On -Call Landscape Architectural Services — RFP No. 22-097
Table of Contents
Section Descril2tion
PAgLe
Section A Cover Letter ................................................................... 2
Section B Contract Agreement Statement ................................... 3
Section C Firm and Team Experience ........................................... 3
Section D Understanding of Need .................................................. 8
Section E Relevant Project Experience .................................... 16
SectionF References ............................................................... 20
Section G Hourly Fee Schedule (provided under separate sealed envelope)
Appendix A Resumes ...................................................................... A-1
AppendixB Forms ............................................................................ B-1
Attachment 3-1: Non -Collusion Affidavit
Attachment 3-2: Non -Lobbying Certification
Attachment 3-3: Non-Discri m i nation Certification
David Evans and Associates, Inc. I March 15, 2023 1 1
V
DAVID EVANS
March 15, 2023 ANDASSOCIATES INC.
Ms. Suzi Furjanic
City of Santa Ana
Public Works Agency; M-36
20 Civic Center Plaza; Ross Annex
Santa Ana, CA 92701
RE: PROPOSAL TO PROVIDE ON -CALL LANDSCAPE ARCHITECTURAL SERVICES, RFP NO. 22-097
Dear Suzi:
We understand that the City of Santa Ana (City) is seeking the services of landscape architectural firms to be
available on -call to further the City's mission of providing parks and recreational projects to make lives and
communities better now and in the future. David Evans and Associates, Inc. (DEA) wants to continue our
collaboration with the City on projects providing access to nature, outdoor space to play and exercise, and
facilities for self -directed and organized recreation.
Our team has had the pleasure of working with the City on the design and implementation of the award -
winning Memory Lane Park and Mariposa Park in addition to currently working with Public Works on the design
of Standard and McFadden Park which will soon come to fruition. By choosing the DEA team, you will receive
the following benefits.
m Expert Staff and Highly Qualified Team: DEA's expert staff and highly qualified sub -consultant team are
prepared to provide the services requested in your RFP. The attached qualifications package presents
our understanding of the contract and details the expertise of our project team. The DEA team will consist
of licensed landscape architects, park planners, landscape designers, irrigation specialists, graphic
artists, civil, hydrologic and structural engineers, surveyors, and construction managers. Our team of
subconsultants will provide additional support for specific project needs including geotechnical services,
environmental, and electrical engineering services.
• Team Continuity: Several of our proposed subconsultants have worked with DEA on City of Santa Ana
park projects including Design West for electrical engineering and Converse Consulting for geotechnical
engineering. Together, we can provide the necessary services to ensure the successful completion of your
capital improvement projects!
• Technical Team with On -Call Experience: For the past 25 years, DEA landscape architects have been
involved in projects which are directly related to the type of services anticipated for this on -call contract.
For example, our team has current landscape architecture on -call contracts with the Cities of Pasadena,
Temecula, Lake Elsinore, Irvine, Santa Clarita, Irwindale, Baldwin Park, Walnut, Commerce, Signal Hill,
Fontana, and Diamond Bar, in addition to Caltrans and Walt Disney Imagineering.
We thank you again for your consideration of our qualifications and look forward to the next step in the
selection process. I am a principal of DEA and the main point of contact with legal authority to commit the
firm under this contract. Please feel free to contact me at (909) 322-6694 or ksr@deainc.com if you have any
questions or need additional information.
Sincerely,
DAVID EVANS AND ASSOCIATES, INC.
I
Xe",_ J. &A_&�
Kim S. Rhodes, PLA 3867
Vice President, Principal in Charge
17542 E. 17th Street, Suite 150 Tustin, CA 92780 T: 714.665.4500 F: 714.665.4501
Proposal to provide
On -Call Landscape Architectural Services — RFP No. 22-097
B. Contract Agreement Statement
We concur with the contract language; however, if possible, David Evans and Associates, Inc. (DEA)
respectfully requests the same language as that which was agreed upon in our Standard and McFadden Park
contract, given all parties previously agreed to said language.
C. Firm and Team Experience
Since its founding in
1976 in Portland,
Oregon, DEA has
WOCO become a recognized
DAVID EVANS leader for progressive
ANDASSOCIATES INC. and sustainable design
and management
solutions for complex land development,
transportation, traffic, transit, structures, and roadway
improvement projects nationwide. DENs multi-
disciplinary teams partner with clients to tailor
solutions to meet the unique needs of each project.
We are an employee -owned corporation and
consistently rank among EN R's Top 100 Pure Design
firms in the U.S. DEA staff are committed to improving
the quality of life, while demonstrating stewardship of
the built and natural environments.
DEA has the demonstrated capacity to perform the
required services as described in the request for
proposal, to provide on -call landscape architectural
services. We have organized an experienced group
of individuals to assist the City to provide a creative,
responsive, technically competent, and efficient team.
We are currently providing park design services
to the City of Santa Ana (City) on the Standard and
McFadden Park project.
DEA will utilize staff from both our Ontario and our
local Orange County office for this contract, located
at 17542 E. 17th Street, Suite 150, Tustin, CA 92780.
Our Tustin office is within close proximity to the City
of Santa Ana. Our team of technical and professional
landscape architectural staff are supplemented by
experts from across the west to provide the services
needed.
DEA's project manager and landscape
architecture team have experience delivering
award -winning parks for the City of Santa Ana
8 OFFICES - 120 STAFF IN Southern California
30 OFFICES 11 STATES
900 STAFF NATIONWIDE
DEA has worked with numerous municipalities
on various on -call contracts including:
Anaheim
Indio
Rialto
Azusa
Irvine
Riverside
Baldwin Park
La Puente
Rosemead
Banning
La Quinta
San Bernardino
Barstow
Laguna Niguel
San Diego
Brea
Laguna Woods
San Gabriel
Burbank
Lake Elsinore
San Jacinto
Carlsbad
Lawndale
Santa Ana
Cathedral City
Long Beach
Santa Clarita.
Chino
Los Angeles
Simi Valley
Chino Hills
Montclair
South El Monte
Claremont
Montebello
Temecula
Huntington Park
Moreno Valley
Temple City
Colton
Murrieta.
Upland
Corona
Newport Beach
Victorville
Covina
Oceanside
Walnut
Diamond Bar
Ontario
West Covina
El Monte
Palm Desert
Wrightwood
Fontana
Palm Springs
Yucaipa
Glendale
Pasadena
Glendora
Perris
Hesperia
Pomona
Indian Wells
Rancho Mirage
David Evans and Associates, Inc. I March 15, 2023 1 3
Proposal to provide
On -Call Landscape Architectural Services — RFP No. 22-097
Proposed Team
DEA has worked on numerous on -call or flexible
services contracts since our founding in 1976.
We understand that these types of contracts are
utilized to assist our clients during times when they
are unable to have their in-house staff perform on
projects due to too many projects and not enough staffing.
DEA's project manager and landscape architecture
team have experience delivering award -winning
parks for the City of Santa Ana
DEA further understands that projects issued as part of an on -call contract could involve partnering with other
firms or other disciplines to respond to the specific needs of a project. We regularly respond in this capacity,
whether teaming in-house with our staff, or by participating on other design teams to supplement their services
and abilities. DEA's team is flexible with overlapping capacity through subconsultants to further allow us to
draw from a greater base of knowledge and talent, should that become necessary.
For this contract, our team includes Heath Habig, PLA as project manager and Kim Rhodes, PLA as
principal in charge. Assisting them will be a team of landscape architects, park planners, designers,
irrigation specialists, civil engineers, and surveyors from DEA.
DEA knows that the nature of an on -call contract is that they are variable, requiring a broad-spectrum of
professional services for upcoming, unknown projects on indeterminate time frames. Part of the popularity of
these contracts is the ability to draw on any practice at a moment's notice and have confidence in the cost-
effectiveness and quality of the consultant's product. DEA is familiar with this type of work, managing nearly
100 on -call contracts firmwide annually. We enjoy the relationships that can develop over long-term contracts
such as these, and the variety of projects that may result.
As with any on -call services contracts, we understand that the workload will vary throughout the life of the
contract. We are committed to providing the necessary staff resources to assigned projects on an as -needed
basis. The current and projected obligations of key team members will be evaluated in comparison to the
potential demands of projects assigned by the City of Santa Ana. The schedules for projects assigned under
this contract will be incorporated with staff at the beginning of the contract and at monthly intervals, to avoid
workload conflicts and to allow proposed staff to be available to complete the projects. Our goal is to identify
potential workload conflicts before they occur and resolve them against the critical paths of our client's projects
to make certain staff are available when needed.
Memory Lane Park
Mariposa Park
4 1 March 15, 2023 1 David Evans and Associates, Inc.
Proposal to provide
On -Call Landscape Architectural Services — RFP No. 22-097
Organizational Chart
During his tenure at DEA, Dave Evans, our founder, would often comment that "we are nothing without our
outstanding talented people." He always fostered a personal belief in people; in the idea that if given the
freedom to be the best, then people will be successful. It's the premise of his founding philosophy and the
bedrock on which he has built a dedicated, committed, and personal ly-i nvested pool of talent. The following
staff members depict his philosophy and represent our project management team and key staff members.
Furthermore, resumes of these individuals can be found at the end of this section.
Suzi Furjanci
Project Manager
Principal In Charge Project Manager Quality Assurance / Quality Control
Kim Rhodes, PLA&--T Heath Habig, PLA @---T Todd Holmes, PLA@—r
DEA I DavidEvansandAssoclites, Inc. (DEA) DEA
Civil Engineering
Mark Oskorus, PE
Steven Anderson, PE
Marie Marston, PE
Becka Brien, PE
Robyn Katherman, EIT
DEA
3D Modeling
Dan lliyn
Orion Ahrensfeld
DEA
Irrigation
Jon Oen, CID, CILIA
John Salisbury, PLA
DEA
Landscape Architecture/
Plan Checking
Master Planning
Danny Wang @--v
Todd Holmes, PLA
Chosei Kusano, PLA
Rachel Wells
Kurtis Wall, PLA
Jon-Sen Oen, CID,
Rachel Wells
CLIA
Jim Hencke, PLA
DFA
Denise Liftin, PLA
Hydrology / WQMP
Stormwater
Rebecca Kinney, PE, CFM
Safa Kamangar, PE, PMP,
CCM, QSD/P, ENV SP
DEA
Geotechnical Engineering
Siva K. Sivathasan, PhD, PE,
GE, DGE, QSD, RASCE
BabakAbbasi, PhD, PE
Converse Consultants dw
@-, Key Personnel
Key Staff
I Community Outreach I
Todd Holmes, PLA
Leah Langerman
DEA
Environmental
Lindsay Liegler
Jesus "Freddie" Olmos
ECORP Consulting, Inc,
Surveying / Utilities
Mapping
Bob Vasquez, PLS
Robert Muro
Rob Walker
DFA
Construction Support
Heath Habig, PLA
Mark Oskorus, PE
Steven Anderson, PE
DFA
Electrical Engineering
Roy Morales
DesIgn West EngIneenng
Heath Habig, PLA I Project Manager: Heath is a senior landscape architect with 26 years of
landscape architectural design experience with all phases of the project delivery process
including schematic design, design development, construction documentation and construction
support. Heath has worked on a wide variety of projects during his career and continues to pull
from this experience on city parks, trails, streetscapes, single family housing developments,
senior living facilities and commercial sites. He is an experienced project manager and is
currently working on the design efforts on Standard and McFadden Park for the City.
Availability: 40%
David Evans and Associates, Inc. I March 15, 2023 1 5
Proposal to provide
On-Cail Landscape Architectural Services — RFP No. 22-097
Kim Rhodes, PLA I Principal -in -Charge: Kim is a California registered, award -winning
landscape architect, client manager, and vice president with DEA. For the past 37 years, she
has been responsible for landscape architectural design and management on numerous
projects, including design and planning for parks, trails, streetscapes / roadways, sports
facilities, transportation corridors, structure aesthetics, schools and universities, commercial,
residential, and industrial developments. She worked with City staff on both the Memory Lane
and Mariposa Park projects, and was instrumental in preparing award -winning submittals for
Memory Lane Park. She currently assists with QA/QC on Standard and McFadden Park
for the City. Availability: 20%
Todd Holmes, PLA I Landscape Architecture and QA/QC: Todd is a California licensed
landscape architect with extensive experience in the public sector throughout Southern
California. For the past 34 years, he has been responsible for the design and management of a
wide variety of projects including neighborhood and community parks, trails, campgrounds,
streetscapes, restroorn facilities and recreation centers. Todd was also involved in the public
outreach efforts on Standard and McFadden Park for the City. Availability: 25%
Jon Oen, CID, CLIA I Irrigation Design: Jon is a certified commercial irrigation designer,
certified landscape irrigation auditor, and a partner with the U.S. Environmental Protection
Agency's (EPA:s) WaterSense program. For over 24 years, he has worked on a wide variety of
irrigation projects including parks, streetscapes, interchanges, hotels, resorts, residential, and
commercial developments. Jon provides construction observation including submittal review
and site visits (main line testing) specifically focused on irrigation systems and controls. He is
well versed in the regulatory guidelines associated with AB1881 (Model Water Efficient
Landscape Ordinance). Availability: 35%
Danny Wang I Landscape Designer: Danny is a landscape designer at DEA with extensive
field experience in landscape construction and design. He has 17 years of experience using
AutoCAD, Adobe PhotoShop, and Adobe Illustrator to assist him in the production of
construction documents. Danny has been involved in numerous aspects of landscape
architecture including public parks, streetscapes, trails, residential, commercial development,
and construction management. Availability: 35%
ILMark Oskorus I Civil Engineering Task Lead: Mark has 26 years of experience in the civil
engineering profession with hands-on design engineering experience on public works,
education, commercial, and residential development projects. Mark has an extensive
background in civil engineering tasks including grading, street, storm drain, sanitary sewer
systems, and water LID design; in addition to coordination with utility companies for relocation
and installation of new wet and dry utilities. Mark and his team have been instrumental on
the engineering tasks associated with Standard and McFadden Park in the City.
Availability: 40%
Subconsultants
To assist in supplementing our team, DEA will use the services of the subconsultants below to provide
geotechnical, electrical, and environmental services.
R
Geotechnical Engineering: Converse is an employee -owned corporation providing
geotechnical engineering and geological services. Their professional and technical staff
MIF
includes in-house geotechnical engineers, engineering geologists, environmental scientists,
deputy inspectors, laboratory and field technicians, drafting/CAD specialists, and other
specialized support personnel. Converse is currently working with DEA on the Standard
and McFadden Park in the City of Santa Ana.
Electrical Engineering: Design West Engineering is a full -service electrical engineering
consulting firm founded on the philosophies of second -to -none service, environmental
sensibility, and commitment to forward -thinking innovation. They currently maintain
6 1 March 15, 2023 1 David Evans and Associates, Inc.
Proposal to provide
On -Call Landscape Architectural Services — RFP No. 22-097
approximately 45 employees offering a diversified range of practical experience in municipal, educational,
green -building, transportation, medical, commercial, and residential building sectors. Design West is
currently providing electrical engineering services as a subconsultant to DEA on the Standard and
McFadden Park for the City of Santa Ana.
ECORP Consulti g, nc. Environmental: Established in 1987, ECORP is a California 'IS" Corporation
_L__
ENVIR TANIS that specializes in assisting government agencies and private clients with a wide
range of environmental services. ECORP is a financially sound firm with an office in the City of Santa Ana.
ECORP's parks experience includes as -needed environmental services contracts with California Department
of Parks and Recreation and Los Angeles County Department of Parks and Recreation as well as individual
parks projects for numerous cities throughout southern California.
DEA's Corporate Social Responsibility
DEA:s Core Purpose describes the universal and uniting
focus of our staff: "to improve the quality of life while
demonstrating stewardship of the built and natural
environments." At the same time, DEA and our staff
improve the quality of life beyond providing professional
services. We engage with local communities through
efforts such as community service, contributions to
community causes, our internal practices, and more.
As DEA's value of Involvement articulates, our firm is
committed to being a good corporate citizen. DEA's
community service activities occur at every level of the
organization: individual, office, regional, and corporate.
Community Stewardship: DEA is dedicated to giving
back to the communities in which we live and work. In
addition to providing professional services, DEA cares
for its communities through community engagement,
placemaking, and sustainability.
DAVID EVANS
ANDASSOCIATES INC.
q
DEA's comprehensive Corporate Social Responsibility approach.
Helping Diversify the A/E Industry: The A/E industry is known for its lack of diversity, and DEA is dedicated
to changing that. DEA leaders are vocal advocates committed to diversity, equity, and inclusion. In 2023,
DEA is focused on advancing a diverse and inclusive industry through DEAs DE&I initiatives and educational
support. In 2023, DEA's employee experience will continue to emphasize diverse recruiting practices,
recurring evaluation of policies and procedures, regular review of job classifications, and an annual review
of compensation, including firm -wide calibration of performance. In addition to volunteering in classrooms or
donating to educational providers, in 2023, DEA will continue to provide educational support in the form of
seven scholarships. DEA awards scholarships to women and students from underrepresented populations in
the U.S. who are pursuing A/E-related degrees.
DEA's Corporate Social Responsibility
DEA is continually working to increase the participation of women and people of color in our workforce. Given
our high number of women and racially diverse entry-level hires, we are making progress in this effort. We
provide equal employment opportunities without regard to race, color, sex, age, religion, national origin,
physical or mental disability, pregnancy, marital status, veteran or military status, genetic information, sexual
orientation or any other characteristic protected by applicable local, state, or federal law.
David Evans and Associates, Inc. I March 15, 2023 1 7
Proposal to provide
On-Cail Landscape Architectural Services — RFP No. 22-097
D. Understanding of Need
Approach and Understanding
David Evans and Associates, Inc. (DEA) has over 120 employees in
eight offices throughout southern California, with one office located in
close proximity to the City of Santa Ana (City). Our team consists of
landscape architects, park planners, irrigation specialists, engineers,
surveyors, graphic artists / 3D modelers to support the City team.
Our project manager, Heath Habig, PLA, has 26 years of professional
landscape architecture experience working for various agencies
LHroUgHOUL Orange CounLy. Our imernal Learn and subconsultanLS
have extensive experience in the design of projects for municipalities like the City in the areas of park
and recreation, site specific master planning of existing parks, sports fields / sports courts renovations,
skate parks, dog parks, splash pads, bike trails, site lighting, water conservation, habitat restoration, urban
forestry, landscape renovations, irrigation renovations, and interpretive signage. Additionally, we have added
subconsultants to enhance our resources to provide environmental, electrical, and geotechnical engineering
services.
DEA will provide the following services for this on -call contract:
• Park Planning and Design
• Site Specific Master Planning & Concept Development
• Community Outreach / Meetings and Presentations
• 3D Visualization / Graphics
m Plan Checking
• Utility Search and Coordination
• Site Surveying
• Maps and Mapping Services
• Contract Documents
• Cost Estimating
• Storm Water Best Management Practices
• WQMP
• Bid Advertisement Support
• Construction Support
• As -Built Plans
We have added subconsultants for the following
services:
m Geotechnical
• Environmental
• Electrical Engineering
LANDSCAPE ARCHITECTURE DESIGN SERVICES
DEA's team of experienced professionals have provided landscape architectural services for public works
projects for over 46 years. Our solutions emerge through careful consideration of the site and project needs,
as well as by taking into account the desired function of the project. We apply our knowledge of regulatory
requirements and construction techniques to deliver projects that can be approved and implemented in a timely
and cost-effective manner, so you can move projects forward with confidence.
Landscape architecture is an integral part of DEA's interdisciplinary approach. Our experience includes
landscape design services for parks and recreation projects, playgrounds, sports fields, trails, streetscape
and highways, residential and commercial site planning. We have worked with numerous southern California
municipalities providing on -call design services, and have found that an essential element of our recreation,
civic and community facility project success is client collaboration. Our best projects have been programmed,
8 1 March 15, 2023 1 David Evans and Associates, Inc.
Proposal to provide
On -Call Landscape Architectural Services — RFP No. 22-097
planned and designed with extensive input from our clients. When clients are engaged in the process, then
they know that their interests and their stakeholders' needs are being addressed.
Our role working with local municipalities requires us to adhere to guidelines set forth by each — such as
General Plan conformance, Landscape Guidelines, Specific Plans, Conditions of Approval, Zoning ordinances,
and AB1 881 guidelines. DEA has also provided on -call services for design and construction services to
Caltrans, SBCTA, OCTA, Walt Disney Imagineering, SANDAG, the City of Los Angeles, and the Counties of
San Bernardino, Riverside, and Orange.
Landscape architecture combines art and science in such a way as to provide harmony between the natural
and built environment. The work of the DEA landscape architect involves planning, design, and preserving the
land. We blend the art of attractively shaping land and the objects upon it for use and enjoyment, with a talent
for producing practical, yet innovative designs. DEAs landscape architects analyze site potential and the
environmental impact of proposed development. Our landscape architects have the design expertise
necessary to combine attractive designs with functional solutions, assuring the client the highest quality of
work.
Parks and Recreation: Parks enhance the quality of life for those
that live, work and play in the communities that surround them. From
small neighborhood green spaces to large community open spaces,
parks provide a connection to the natural environment and add value
to the community. DEA has provided sports/recreational facilities
planning and design services to our clients for more than 30 years.
Our experience includes sports fields, open space, trails, playgrounds,
and associated recreational support facilities.
We believe the development of any park or recreational facility
requires a collaborative process that involves the community /
stakeholders, business and residential neighbors, park staff, and a
wide range of user groups. We further believe that an interdisciplinary
approach is the best way to maximize the benefits to the parks while maintaining stewardship of a site's natural
features. Because the team is comprised of landscape architects, engineers, and planners, we are able to
deliver comprehensive planning and design services to our clients. This collaborative approach utilizes the
knowledge and expertise of numerous backgrounds to fully respond to our client's goals.
Trail Desicin:, DEA has a strong firm -wide, award winning resume for
trail master planning and design. We have been involved in master
plans for bicycle, pedestrian, equestrian trails, citywide bicycle master
plans, detailed design, and planning for all types of trails including
Class 1, 11, and III bike routes, nature trails, river trails, recreational
i trails, primitive trails, staging areas, trailheads, interpretive signage
and wayfinding. Our involvement often begins at the community
facilitation stage and then continues with preliminary trail design;
development standards; right-of-way acquisition, and final design and
implementation.
Streetscape Design: DEA landscape architects have been involved
in numerous streetscape and corridor improvement projects
throughout Southern California. These projects involve careful
collaboration with the community in enhancing the design theme and
creating gateways, landscape and hardscape improvements, and
selecting site furnishings that will provide identity and style to an
otherwise 'ordinary' roadway. We understand the planning and
transportation engineering aspects of any given project are equally
important and we therefore work closely with team members such that
the blending of 'form and function' is seamless.
David Evans and Associates, Inc. I March 15, 2023 1 9
Proposal to provide
On -Call Landscape Architectural Services — RFP No. 22-097
A significant and important goal of streetscape development centers on creating a "pedestrian friendly"
and inviting corridor with appropriately scaled elements such as ornamental lighting, street trees, signage,
site furnishings and decorative hardscape. The selection of items should strive to ensure classic, simple
selections which will stand the test of time and do not become 'dated' by their color or appearance. It is of
primary importance to create a positive relationship between pedestrian, bicycle, and vehicular traffic. The
new streetscape environment can be further enhanced by the implementation of landscaped medians and
enhanced parkways. These elements allow for softening the street scene, framing views, and providing
opportunities for gateways and outdoor spaces.
Scenic Corridors and Landscape Beautification: The DEA team
has been involved in numerous downtown revitalization efforts,
transportation corridor master plans, scenic bikeways, visual impact
assessments, median and parkway improvements, traffic calming
and roundabout projects. When preparing corridor master plans, we
consider the following elements:
0
0
0
Project goals such as establishing a sense of arrival, corridor
beautification/roadway character, view orientation, distinctive
landscapes, implementation, and public/private partnerships.
Design elements, including planting, irrigation systems, lighting,
fencina art in public places nateways and sionane
Our team is involved in community workshops and consensus building, development of illustrative
conceptual plans, design development and construction document preparation, assistance with bidding,
construction management, and project close out.
Our highway interchange experience primarily encompasses renovation of
landscaped areas in addition to providing bridge aesthetics, and preparing
corridor master plans. Having worked in an On -Call capacity with Caltrans
District 8 for the past 15 years, in addition to coordination with Caltrans
Districts 7, 11 and 12, DEA is ideally suited to assist on interchange and
roadway enhancement projects. We have provided similar services for the
Cities of Irvine, Laguna Woods, Diamond Bar, Industry, Azusa, Aliso Viejo,
Eastvale, Perris, Cathedral City, and Corona.
Plan Checking: DEA provides plan checking, construction management and inspection to a number of local
agencies including the cities of Walnut, Diamond Bar, Irwindale, Signal Hill, and Fontana. DEA also provides
design review services at the conceptual level of plan submittal, should this be desired. We review preliminary
plans for compliance with municipal codes, specific plans, appropriate use of planting materials, and the
basics of good design. We can also assist with matters related to current city and state water conservation
requirements as well as water auditing. The following typical tasks may be included on an as -needed basis as
requested by the city:
• Meetings with City Staff
• Plan Review including consistency with the General Plan, Development Code, applicable Ordinances, and
Design Guidelines.
• Site Visits
• Preparation of Plan Check Comments (Digital and Hard Copy)
• Notification to and/or coordination with project Applicants
• Supplemental Plan Checks after initial review
• Review of Construction Plans and Documents (First by Landscape Architect, Second by team members
with expertise in site planning and grading)
• Preparation of Site Inspection Report for Project Planner and Coordination with Applicant
• Attendance at Meetings (DRC, Planning Commission, City Council)
10 1 March 15, 2023 1 David Evans and Associates, Inc.
Proposal to provide
On -Call Landscape Architectural Services — RFP No. 22-097
Sample Scope of Services and Project Deliverables
The following sample scope of services and project deliverables for each phase of work is provided to
share with you how our team would approach preparing construction documents for a park project.
Phase I — Preliminary Investigation
Task 1 — Start Up Meeting
The DEA project team will meet with City staff to begin preparations for the park renovation project. This
meeting will serve as an opportunity to acquire relative input about the project area from various City
departments including guidelines for implementation and scheduling, in addition to identifying key contacts.
This meeting will also provide a review of the scope of services, including optional items / phasing, content,
and objectives of any applicable environmental documents (by others), existing plans, surveys, utility
connections, ROW mapping, maintenance, construction scheduling and budget.
Task 2 - Tovographic Survey
Design level topographic surveys will be performed within the project limits. Cross -sections will be taken and
will include curb and gutter, flowlines, edge of pavement, walks, surface visible utilities, fences, gates, drainage
structures with inverts, signals, signs, driveways, H/C ramps, crosswalks, water main location (if marked), and
other surface visible features. The topographic survey data will be incorporated into the survey base map and
delivered in AutoCAD format.
Task 3 - Site Analysis / Prelimina!y Engineering Report
The DEA project team will complete a field assessment utilizing available mapping to verify existing site
conditions and generally familiarize ourselves with the site. Opportunities such as view corridors, view impacts,
areas of sensitivity, and areas most suitable for park amenities or design elements will be considered during
our site analysis. This task will also include obtaining soils data for use in the preparation of information to
conform with AB 1881 (for irrigation purposes).
Task 4 — Project Team Meetings
The DEA team will meet with the City at least one (1) time per review period (at each submittal).
Phase 11 - Construction Documents
The following tasks include each anticipated plan to be provided at the conclusion of the construction
document phase. We are showing these herewith to provide a description of each plan; however, only the
appropriate percentage of work will be performed during each phase as outlined by the City (30%, 60%, 90%,
95%, and 100%).
Task 5 - Precise Grading, Paving and Drainage Plan
DEA will prepare a 1 "=20' scale precise grading, paving and drainage plan for the project area depicting
existing and proposed contours, angled parking areas, slopes, top of curb elevations, drainage patterns, typical
cross sections, existing and proposed utilities and proposed civil related improvements including pavement,
curb and gutter, valley gutters, hardscape, flatwork and handicap ramps for the project site. The plan will
consider ADA requirements for accessibility both onto and throughout the project site.
This plan will also specify any necessary drainage improvements on -site such as storm drain, inlet / outlet
design and post construction Best Management Practices such as bioretention basins and infiltration swales
/ trenches in order to minimally impact the existing conditions while accomplishing proper water conveyance
and water quality. Also identified within this plan will be any objects or encumbrances that shall be removed or
relocated within the project area.
Task 6 - Utility Coordination/Research
DEA will coordinate the design effort with the utility purveyors within the project limits. DEA will provide hard
copies and electronic copies of each submittal of the on -site improvement plans for purposes of analyzing the
relocation (if required) of utilities. Utility letters will be sent to each purveyor requesting maps and plans as part
of our research task.
David Evans and Associates, Inc. I March 15, 2023 1 11
Proposal to provide
On -Call Landscape Architectural Services — RFP No. 22-097
Task 7 - Utility Improvement Plan
DEA will prepare a 1 "=20'scale utility improvement plan (1-sheet) for approximately 1 00-linear feet of
domestic water and sewer line. This plan will depict proposed pipe size, service lateral / meter, trench details
and existing water and sewer connection points. The improvement plan is intended to provide wet utility
service connections to the proposed restroom building and community garden shed if necessary. The utility
improvement plan will be prepared in plan view only.
Task 8 — Erosion Control Plan
DEA will prepare a 1 "=20'scale Erosion Control Plan for the project area depicting temporary Best
Management Practices (BMPs) and other measures needed to prevent erosion of graded slopes, swales and
pads.
Task 9 - Horizontal Control and Sicinina and Stripina Plan
DEA will prepare a horizontal control and signing and striping plan for the park area depicting a basis of
bearing, dimensions and control for proposed pertinent site features, parking and access circulation, striping
layout, ADA access path to adjacent public right-of-way or street, and parking and ADA signing details.
Task 10 — Off -Site Street Iml2rovement Plans
DEA will prepare an off -site street improvement plan and profile improvement drawing. The plan will depict
proposed curb and gutter, pavement improvements, cross / longitudinal gutter, handicap ramps using the
Standard Plans for Public Works Construction (SPPWC).
Task 11 - Hydrology and Hydraulic Calculations/Rel2ort
DEA will prepare hydrologic and hydraulic calculations for the project area of watershed based on available
standards and specifications. A Rational Method analysis of the site will be performed utilizing the Small
Developed Area Method (less than 10 acres).
This analysis will serve as the basis to size any necessary on -site drainage pipe or inlet catch basins. This
analysis will also demonstrate if any additional off -site mitigation will be necessary to the improved project
area. Additional hydraulic calculations will be accomplished using WSPG and Flowmaster software. DEA will
submit the study to the City for review and approval at 60%, 90% and 100% completion.
Task 12 - Water Quality Management Program (WQMPL
DEA will prepare a Water Quality Management Program report and plan for the project to comply with the
standards set forth by the City and the Regional Water Quality Control Board. The Water Quality Management
Program plan will outline structural features and maintenance practices that will prevent pollutants from
entering the adjacent system and impacting downstream water quality. The plan will be presented in text and
graphic format for approval by the City.
Task 13 - Notice of Intent (NOI) and Storm Water Pollution Prevention Plan (SWPPP)
Prior to construction, DEA will complete the Notice of Intent application to be filed with the Regional Water
Quality Control Board. Fees will be paid for by the City. As part of this application, DEA will prepare the Storm
Water Pollution Prevention Plan (SWPPP) for the proposed site. This plan will outline Best Management
Practices (BMPs) and other measures needed to reduce the potential for storm water pollution during
construction activities. DEA planners and engineers will review the grading plan and identify potential sources
of storm water pollutants. Based on this analysis, various BMPs will be called out for implementation during
the construction period. The SWPPP will be prepared in accordance with the California Storm Water Quality
Association guidelines for construction. Mitigation or monitoring of any source pollutants from the project area
is not considered a part of this task. The SWPPP will be submitted for review and approval at 90% and 100%
completion.
Task 14 — Site Plan
DEA landscape architects will provide a site plan for the proposed items of construction. This plan will
designate features of the proposed project including placement, detail references, material and manufacturer
callouts, general construction notes, and specific elements of the overall design which are necessary for the
proper construction of proposed items.
12 1 March 15, 2023 1 David Evans and Associates, Inc.
Proposal to provide
On -Call Landscape Architectural Services — RFP No. 22-097
Task 15 - Construction Details
DEA will prepare construction details for the proposed park elements such as concrete paving / finish, asphalt
paving, decomposed granite paving, play surfacing, trash enclosure, shade shelter (structural calcs by
manufacturer), fencing, concrete curbs, garden appurtenances, playground equipment layout, historical kiosks,
and signage.
Task 16 — Irriclation Plans
The irrigation plans will provide the necessary information for a complete and fully automatic irrigation system
for the proposed park site. The plans will indicate the point of connection(s) based upon agency requirements,
backflow prevention and pressure regulation, and equipment size and type in the irrigation legend.
DEA will coordinate with the local Water Department for review and approval. Effective January 2010, the State
of California implemented a new water ordinance (Assembly Bill 1881) and therefore many new requirements
are being requested from both the State and local agencies. We anticipate providing the following information:
• Prepare water usage calculations (MAWA and ETWU) based on the new water ordinance.
• Provide water efficient landscape worksheet and hydrozone table for each remote -control valve per new
ordinance.
• Obtain horticultural soils report (Agronomic data) based on soil samples obtained from site by DEA. Report
to be provided by Soil and Plant Laboratory in Orange, CA. or equal.
• Provide irrigation run time schedule per ordinance based on soil type.
• Rain and wind sensors will be added per ordinance.
• Add WUCOLS water use classifications for all plant material.
Task 17— Planting Plans
The planting plan will indicate location of proposed trees, shrubs, ground cover, turf and bioswale materials.
A planting legend will denote symbols, botanical and common names, size, quantities, and remarks. Planting
notes and details will also be included.
DEA understands the concern for water conservation and sustainability throughout the region and therefore
will select materials appropriate for the project. The plant palette established will be of drought tolerant species
with a focus on materials proven successful within surrounding areas.
Task 18 — Plan Submittals / Revisions
DEA will submit construction plans for review by the City and will make one "round" of corrections following
each review.
Task 19 — Promect Specifications and Bid Schedule
Technical specifications will be prepared in the desired format for the proposed park development. These
technical specifications will be provided in a "boiler plate" format and DEA will modify the document
accordingly. DEA requests that the City provide the boiler plate information for general conditions, instructions
to bidders, and special provisions which DEA will use to provide projects specific sections. A complete bid list
of quantities will be provided indicating item descriptions and unit quantities.
Task 20 —Construction Cost Estimate
The DEA team will provide an estimate of probable construction costs for the proposed park elements for
each stage of preparation of the construction drawings (30%, 60%, and 90%). Changes will be made at each
new phase of development. A detailed, line item estimate will be prepared for use as a guide in the final
determination of items to be constructed under the allowed budget.
Phase III Bidding
Task 21 — Bid Assistance
The DEA team will attend the pre -bid meeting and assist the City in responding to bidder's inquiries and
request clarifications when needed.
Phase IV - Construction
Task 22 — RFL Submittal, and Change Order Review
The DEA team will review and respond to RFI's and clarifications during construction within five calendar
days of receipt. DEA will also review contractor change order requests, answer questions, review submittals
David Evans and Associates, Inc. I March 15, 2023 1 13
Proposal to provide
On-Cail Landscape Architectural Services — RFP No. 22-097
(including the evaluation of product substitutions), shop drawings and schedules required 'to be submitted by
the contractor for conformance with the design plans and specifications.
Task 23 — Site Visits
DEAs construction management team will attend a pre -construction meeting in addition to field meetings
during construction to discuss construction progress, visit the site as deemed appropriate to review the
progress and quality of the work and ensure its compliance with the overall design intent, and review project
issues and general construction matters.
The team will assist the City in preparing punch lists for the contractor, in addition to conducting preliminary
and final inspections to determine the dates of substantial completion and final completion of construction.
Task 24 — As -Built Plans
The DEA team will also prepare As -Built plans in electronic format from information provided by the contractor
red lines. The City will coordinate with the contractor to provide DEA the information regarding changes made
to the project during construction which are to be shown on the As -Built plans. DEA will utilize the electronic
plans to prepare said modifications; and provide colored bond prints which readily highlight said modifications.
Availability to Perform Requested Services
DEA understands that the key to managing on -call contracts is our ability to be flexible and responsive. When
our services are needed, we will promptly react and employ the required expertise and appropriate tools to
accomplish the task as efficiently as possible. For previous on -calls, DEA has employed these methods to
provide project support in less than 24-hours' notice. DEA will bring this same level of service to the City.
DEA is committed to being responsive and to maintain project schedules, and has the depth of resources
necessary to meet the demand. We avoid schedule delays by proactive project management and planning
ahead. Our depth of readily available resources at DEA offices enables us to recover almost any loss in
schedule. At the first sign of schedule critical path impact, we develop a full range of recovery options.
These options may include bringing in additional staff from other DEA offices, altering field procedures, and/
or employing different tools in order to maintain project schedule and not sacrifice quality. A detailed project
schedule with milestones can be developed in accordance with the project needs. Schedules and deadlines
will be reviewed frequently (minimum weekly) by the project manager to verify that key completion dates are
not missed.
riupuzieu aLidLugy tu Auuumpilibill Lim: VVU1K
DEA has executed a number of on -call contracts with other agencies throughout the years. Beginning with
the cost proposal stage throughout the final delivery stage and the close out of a particular task order. Upon
preparation of a draft task order, Project Manager, Heath Habig will meet with the City to define the task in
terms of purpose, goals, roles and responsibilities, and expectations. He will coordinate with the appropriate
design task lead to develop the scope of work per the identified City project. A cost proposal will be developed
defining level of efforts, schedule, work plan and budget. This will be submitted to the City for review and
negotiation. Upon the City approval of the task order, the team will have a kickoff meeting with the City. This
will focus the team in setting the communication plan, delivering a consistent, efficient and quality product.
Project instructions will be discussed and distributed to all team members.
Develop Task Identify Project Objectives Prepare
Order Team and Project Scope Deliverables
submift
AM MMUFNIIIIIII L Deliveraabllesrm
These personnel work hand -in -hand to develop
the task order team and quickly and efficiently
IQuality
Assurance���
Identify QC
Expectations — QC Checks 31
14 1 March 15, 2023 1 David Evans and Associates, Inc.
Proposal to provide
On -Call Landscape Architectural Services — RFP No. 22-097
Commitment to Quality Control
DEA's Quality Management Plan is an essential element in our approach to deliver a project that meets or
exceeds City requirements. Todd Holmes, Quality Assurance / Quality Control Manager will have overall
responsibility and authority to implement the QA program, including resource and training needs, approving
the Quality Management Plan, documentation, and monitoring progress. With assistance from task order
managers, Todd will oversee development and implementation of standard QA/QC measures for each task
order on this on -call agreement. He will confirm that DEAs QC program is implemented, so that work products
are completed to an established level of quality, following City's design standards and checklists. The project
team adheres to this QC program throughout the delivery of each task order and includes the elements
illustrated in the graphic on the next page. The terms Quality Assurance and Quality Control are often used
interchangeably, but DEA clearly distinguishes these concepts as follows.
QUALITY ASSURANCE
Quality Assurance (QA) is an overall program that establishes project -related policies, procedures, standards,
guidelines, and systems aimed at producing an acceptable level of quality in our products. These are things
we do continuously before, during, and upon completion of specific project deliverables to make sure we
understand what is required of our deliverables and that those requirements are met. But most importantly it's
the things we do during the process like setting and communicating standards and verifying City requirements,
among others. The goal is to do things right, the first time, by verifying that the project requirements are clearly
defined and communicated. The QA program is the responsibility of all DEA team members, with particular
emphasis and responsibility for technical aspects resting with the task leaders.
QUALITY CONTROL
Quality Control (QC) is project -specific activities consistently applied to assist with quality project deliverables.
The objective of DEA's QC program is to detect and eliminate major defects in project work products and limit
minor defects consistent with commonly accepted standards. This is accomplished through the application
of continuous checks and comprehensive reviews prior to each delivery milestone adopting the 30-60-90
percent review. We believe that this procedure will increase quality control, attention to project controls, and
target budgets. The QC program is project specific (technical review, accuracy review, interdisciplinary review,
constructability review) and is implemented under the authority of the QA/QC manager.
DENS Quality Control Program
At project start-up, the IDEA Project Manag e r
'I p
(PIVI) prepares a quality contrc: Ian that ze*0000
identifies the quality manager (QM) and
subsequent primary reviewers for different
project deliverables
Copies of outgoing and incoming
documents are stored in a filing
system that maintains the integrity
and accessibility of both hard copy
and electronic documents.
Before delivering any submittal,
IDEA conducts independent internal
reviews of deliverables. Our QIVI
signs City's verification memo upon
review of QC documents.
Our QMs receive special training
in quality assurance/quality control
(QA/QC) procedures. The QIVI works
closely with the PM to see that the
QA and QC plans are applicable to
the project and are strictly followed.
DEA has developed internal QA/
QC tools that each discipline
follows for the development of
plans, estimates, and deliverables
defined in the scope. These include
detailed checklists and narratives
that highlight expectations for team
members to follow. We also follow
any City milestone design checklists.
David Evans and Associates, Inc. I March 15, 2023 1 15
Proposal to provide
On-Cail Landscape Architectural Services — RFP No. 22-097
E. Relevant Project Experience
Over the course of more than 46 years, David Evans and Associates, Inc. (DEA) has completed a wide range
of projects. We have always endeavored to find the best solutions for our clients, bringing forward innovation
and creativity that not only meets our clients' schedules and budgets, but gives back to the greater community
in which our clients operate. The following matrix includes DEA's project experience with similar type projects
expected under this on -call.
Standard McFadden Park, Santa Ana
161
0
0
0
Mariposa Park, Santa Ana
Memory Lane Park and Trailhead, Santa Ana
Palm Springs Demonstration Garden
Bryce Hanes Park, San Bernardino
Deleo Regional Sports Park, Riverside
Alma Hofman Park, Montclair
CV Kane Safety Roadside Rest Area
Gibson Mariposa Park, El Monte
La Pintoresca Park, Pasadena
La Verne Sports Complex
Ovrom Park, Burbank
The Tracks at Brea
Freedom Park, Palm Desert
Recycled Water Retrofits, Temecula
Pickleball Courts at Ten Trails, Washington
El Dorado Nature Center, Long Beach
OCTA Bicycle and Pedestrian Trail, Garden Grove
Topaz Area 3 Streetscape Renovations, La Quinta
Temecual Pickleball / Shuffleboard Courts
Lanes Crossing Park, Victorville
Io
I o
I o
I
I
I
I
I o
I
I
I
I o
I
Fo
I I
Lake Elsinore Transportation Art
John Wilkie Safety Roadside Rest
o
I
I
Various Agency Plan Checking On -Call Services (Walnut,
Diamond Bar, Irwindale, Signal Hill, Fontana, and Commerce)
16 1 March 15, 2023 1 David Evans and Associates, Inc.
Proposal to provide
On -Call Landscape Architectural Services — RFP No. 22-097
The following projects provide a sample of our work and are examples of our relevant experience within the
past five years.
Standard and McFadden Park, Santa Ana, California:
DEA is providing landscape architecture, engineering, and
surveying services for Standard - McFadden Park, a two -acre
neighborhood park in the city of Santa Ana. DEA was provided a
conceptual design of the park by the city and is currently working
to prepare final plans and will provide construction administration.
The design includes walkways, playground equipment, a
skatepark, half -court basketball, a picnic area, a shade structure,
a rock bioswale, California friendly plants, drip irrigation, low
impact development drainage and lighting. Other amenities
including a park entrance sign, benches, picnic tables, bike racks,
and drinking fountains will also be included.
Year Completed: Ongoing
Client Name: City of Santa Ana
Contact Name / Number: Gabriel Guerrero / 714.647.5613
Marip.osa Pa . rk, Santa Ana, California: DEA provided
surveying, engineering, and landscape architectural design for a
ow�
new half -acre neighborhood park in the City of Santa Ana. The
local residents requested that the park include a playground, a
teaching area for active lifestyle classes, and a community
garden. The design includes walkways, playground equipment, a
picnic area, a shade structure, a rock bioswale, California friendly
plants (including fruit trees), drip irrigation, low impact
development drainage, lighting, and other amenities, including a
park entrance sign, interpretive signage, benches, picnic tables,
bike racks, and a drinking fountain.
Year Completed: 2019
Client Name: City of Santa Ana
Contact Name / Number: Suzi Furjanic / 714.571.4241
On -Call Landscape Architectural Services, Pasadena, California: Under DEA's current on call
contract with the City, DEA and subconsultants have successfully undertaken the following projects:
• Citywide Park Asset inventory and condition evaluation.
Cost estimates for facility replacement. Comprehensive
Asset Management Plan including interactive database.
• Topographic survey and conceptual plans, including
estimates, for improvements at Central Park.
• Plans, specifications and estimates for various
improvements at La Pintoresca Park. This scope included
community engagement, topographic survey, geotechnical
investigation, and civil engineering.
m Quality control review of civil and landscape plans for the
Playhouse District Park and improvements at Lamanda Library Pocket Park.
m Subconsultant for landscape architecture for the Washington Park Community House Project.
Year Completed: Ongoing
Client Name: City of Pasadena Contact Name / Number: Jeff Khun / 626.744.4267
David Evans and Associates, Inc. I March 15, 2023 1 17
Proposal to provide
On -Call Landscape Architectural Services — RFP No. 22-097
On -Call Landscape Architectural Services, Temecula, California: Under DEA's current on call
contract with the City, DEA has successfully worked on the following projects:
• Sam Hicks Monument Park: DEA provided design for
improvements consisting of HDPE split -rail and tubular
steel fencing, decorative masonry pilasters, tubular steel
pedestrian and vehicle gates, in addition to addressing the
need to retrofit the existing planting and irrigation systems.
• Recycled Water Retrofits: DEA has designed two projects
for large slope areas and a ten acre park that converted the
existing irrigation systems from potable water to recycled
water. DEA managed the review and approval of the plans by
the local water district.
. WWA
A%
lk
1! OR 1 �7�
• Ronald Reagan Sports Park Pickleball Courts: DEA is
currently preparing plans for a large pickleball facility that will include 16 standard pickleball courts and one
ADA court, seating and shade shelters, and a 124-stall parking lot.
• Ronald Reagan Sports Park Roller Hockey Rink Upgrades: DEA is currently preparing plans for a major
renovation of an existing roller hockey court. The new improvements include a roof over the entire rink and
adjacent seating areas, lighting and ADA upgrades.
• Michael "Mike" Naggar Park Off Leash Dog Area: DEA prepared plans for a new 2.5 acre off -leash dog
park that includes fencing, sidewalks, seating area with shade shelters and a new irrigation system and
landscaping.
• Michael "Mike" Naggar Park Demonstration Garden: DEA is designing a demonstration garden that
will replace an existing off leash dog park. This demonstration garden will feature climate adapted drought
tolerant plants, pathways, dry streambeds, seating and fencing.
Year Completed: Ongoing
Client Name: City of Temecula
Contact Name / Number: Stacy Fox / 951.694.6411
Topaz Area 3 Streetscape Renovations, La Quinta,
California: Under an on -call contract with the City of La Quinta,
DEA landscape architects prepared conceptual and final plans for
parkway renovations along Miles Avenue and Dune Palms Road.
The design included the use of inert materials including two
complimentary colors of decomposed granite, gravel, rubble, rock
blanket and desert accent plants providing year-round color and
interest. Minor grading, wall improvements, irrigation upgrades
(existing main line was protected in place), and lighting
improvements were provided. An adjacent retention basin was
also a part of the scope of services and included the removal of
existing turf in favor of drought tolerant plant material. DEA
assisted the City in obtaining funding through the water district given the turf removal and irrigation upgrades.
Year Completed: 2022
Client Name: City of La Quinta
Contact Name / Number: Bryan McKinney / 760.777.7045
18 1 March 15, 2023 1 David Evans and Associates, Inc.
Proposal to provide
On -Call Landscape Architectural Services — RFP No. 22-097
Lake Elsinore Streetscape Projects, Lake Elsinore,
California: This project consists of the complete replacement of
parkway and median plants and irrigation at five sites throughout
the city. These sites are located on local, collector and arterial
roadways and include both parkways and medians.
Improvements include the installation of trees, shrubs, crushed
rock, boulders, new sidewalks, and irrigation.
Year Completed: 2022
Client Name: City of Lake Elsinore
Contact Name / Number: Rick DeSantiago / 951.674.5170 x291
iurT Kemovai anu Demonstration tiarden, Palm Springs,
California: DEA landscape architects provided design services
for turf removal at the Palm Springs International Airport in
California's Coachella Valley. DEA provided design efforts for a
10,000 square foot demonstration garden immediately outside
the main terminal for the airport.
This garden demonstrates water -saving alternatives to the
traditional turf lawns for home and business owners alike.
Various planting schemes are featured in the garden including
wildflowers, native plants, plants for pollinators, edible plants,
cacti, succulents, spreading groundcovers, and synthetic turf.
Inert materials of gravel and decomposed granite delineate pathways for navigation through the garden. All key
staff for this project, both within DEA and our sub -consultants are part of the project team in this proposal.
Year Completed: 2022
Client Name: Palm Springs International Airport
Contact Name / Number: Harry Barrett, Jr., Executive Director / 760.318.3845
&LI,
On -Call Plan Checking Services: DEA landscape architects
are currently providing the following agencies with plan checking
services on an as -needed basis.
City of Walnut
City of Diamond Bar
City of Irwindale
City of Signal Hill
City of Fontana
City of Commerce
David Evans and Associates, Inc. I March 15, 2023 1 19
Proposal to provide
On -Call Landscape Architectural Services — RFP No. 22-097
F. References
DENs project managers develop long-lasting, sincere, collaborative relationships with their clients. We
encourage you to contact the following references for their insight on the professional services of the DEA
team.
C ity of Santa Ana
Standard and McFadden Park
Contact: Gabriel Guerrero-Gabany
Heath Habig
P: 7714.647.5613
E. gguerrero-gabany@santa-ana.org
Lake Elsinore Streetscape
City of Lake Elsinore
Contact: Rennon Habib
Todd Holmes
1-15 / Railroad Canyon Rd. / Main St.
P: 951.674.3124 ext. 212
Kim Rhodes
Transportation Art
E. rhabib@lake-elsinore.org
City of Garden Grove
OCTA Bicycle and Pedestrian Trail
Contact: Paul Guerrero
Heath Habig
P: 714.741.5179
E: paulg@ggcity.org
City of Temecula
On -Call Landscape Architecture
Contact: Stacy Fox
Todd Holmes
Services
P: 951.694.6411
E: Stacy. Fox@temeculaca.gov
City of Pasadena
On -Call Landscape Architecture
Contact: Hayden Melbourn
Todd Holmes
Services
P: 626.744.4267
E: hmelbourn@cityofpasadena.net
Caltrans District 8
On -Call Landscape Architecture
Contact: Almabeth Anderson, PLA
Kim Rhodes
Services
P: 909.806.3226
E: almabeth.anderson@dot.ca.gov
David Evans and Associates, Inc. I March 15, 2023 1 20
@ WODAVID EVANS
ANDASSOCIATES INC.
�r
A U U 3 Ll I pi DATM DD
4 is
Appendix
ATTACHMENT 3-1: NON -COLLUSION AFFIDAVIT
CERTIFICATIONS
NON -COLLUSION AFFIDAVIT
(Title 23 United States Code Section 112 and
Public Contract Code Section 7106)
To the CITY OF SANTA ANA DEPARTMENT OF PUBLIC WORKS
In accordance with Title 23 United States Code Section 112 and Public Contract Code 7106 the proposer
declares that the bid is not made in the interest of, or on behalf of, any undisclosed person, partnership,
company, association, organization, or corporation; that the bid is genuine and not collusive or sham; that
the proposer has not directly or indirectly induced or solicited any other proposer to put in a false or sham
bid, and has not directly or indirectly colluded, conspired, connived or agreed with any proposer or anyone
else to put in a sham bid ' or that anyone shall refrain from bidding; that the proposer has not in any
manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the
bid price of the proposer or any proposer, or to fix any overhead, profit, or cost element of the bid price, or
of that of any other proposer, or to secure any advantage against the public body awarding the contract of
anyone interested in the proposed contract; that all statements contained in the bid are true; and, further,
that the proposer has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or
the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to
any corporation, partnership, company association, organization, bid depository, or to any member or agent
thereof to effectuate a collusive or sham bid.
Note: The above Non -collusion Affidavit is part of the proposal. Signing this proposal on the
signature portion thereof shall also constitute signature of this Non -collusion Affidavit. Proposer
arc cautioned that making a false certification may subject the certifier to criminal prosecution.
Signed "d Al""Z&j_
State of California
County of San Bernardino
Subscribed and swom to (or affirmed) before me on this 21st day of Febru , 20 3, by
_L
Kim S. Rhodes proved to me on the basis of satisfactory evidence to be the person(s) who appeared
before me.
Notary lt� 11c'Signature
VERNA J. ADAAS
Notary Public - California
IF San Bernardino County
Commission # 2356312
y Comrn. Expires may 14, 2025
Notary Public Seal
A notary public or other officer completing this certificate verifies only the Identity of the in dIvIdua I who signed the document
to which this certificate is attached, and not the truthfulness. accuracy, or validity of that document,
City of Santa Ana RFP
Page A3-1
Appendix
ATTACHMENT 3-2: NON -LOBBYING CERTIFICATION
CERTIFICATIONS
TITLE 49, CODE OF FEDERAL REGULATIONS, PART 29
The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her
knowledge and belief, that:
No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to
any person for influencing or attempting to influence an officer or employee of any federal agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress
in connection with the awarding of any federal contract, the making of any federal grant, the making
of any federal loan, the entering into of any cooperative agreement, and the extension, continuation,
renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement.
2. If any funds other than federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence any officer or employee of any federal agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in
connection with this federal contract, grant loan, loan or cooperative agreement, the undersigned
shall complete and submit a "Disclosure of Lobbying Activities".
This certification is a material representation of fact upon which reliance was placed when this transaction was made
or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed
by Section 1352, Title 3 1, U. S. Code. Any person who fails to file the required certification shall be subject to a civil
penalty of not less than $ 10,000 and not more than $ 100,000 for each such failure.
The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require that the
language of this certification be included in all lower tier subcontracts, which exceed $ 100,000 and that all such sub
recipients shall certify and disclose accordingly.
Firm David Evans and Associates, Inc.
Signed and Printed Natne:.X6,�-, J. Kim S. Rhodes
Title Vice President
Date
City of Santa Ana RFP
Page A3-2
Appendix
ATTACHMENT 3-3: NON-DISCRIMINATION CERTIFICATION
CERTIFICATIONS
The undersigned consultant or corporate officer ("Consultant"), during the perfori-nance of this
contract, certifies as follows:
1. The Consultant shall not discriminate against any employee or applicant for employment because of
race, color, religion, sex, or national origin. The Consultant shall take affirmative action to ensure
that applicants are employed, and that employees are treated during employment without, regard to
their race, color, religion, sex, or national origin. Such action shall include, but not be limited to, the
following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising;
layoff or termination; rates of pay or other forms of compensation; and selection for training,
including apprenticeship. The Consultant agrees to post in conspicuous places, available to
employees and applicants for employment, notices to be provided setting forth the provisions of this
nondiscrimination clause.
2. The Consultant shall, in all solicitations or advertisements for employees placed by or on behalf of
the Consultant, state that all qualified applicants will receive consideration for employment without
regard to race, color, religion, sex, or national origin.
3. The Consultant shall send to each labor union or representative of workers with which he/she has a
collective bargaining agreement or other contract or understanding, a notice to be provided advising
the said labor union or workers' representatives of the Consultant's commitments under this section,
and shall post copies of the notice in conspicuous places available to employees and applicants for
employment.
4. The Consultant shall comply with all provisions of Executive Order 11246 of September 24, 1965,
and of the rules, regulations, and relevant orders of the Secretary of Labor.
5. The Consultant shall furnish all information and reports required by Executive Order 11246 of
September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant
thereto, and will permit access to his/her books, records, and accounts by the administering agency
and the Secretary of Labor for purposes of investigation, to ascertain compliance with such rules,
regulations, and orders.
6. In the event of the Consultant's non-compliance with the nondiscrimination clauses of this contract
or with any of the said rules, regulations, or orders, the contract may be canceled, terminated, or
suspended in whole or in part and the Consultant may be declared ineligible for further Government
contracts or federally assisted construction contracts in accordance with procedures authorized in
Execution Order 11246 of September 24, 1965, and such other sanctions may be imposed and
remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule,
regulations, or order of the Secretary of Labor, or as otherwise provided by law.
7. The Consultant shall include the portion of the sentence immediately preceding paragraph (1) and
the provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted
City of Santa Ana RFP
Page A3-3
by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive
Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontract
or purchase order as the administering agency may direct as means of enforcing such provisions,
including sanctions for noncompliance; provided, however, that in the event the Consultant becomes
involved in, or is threatened with, litigation with a sub -consultant or vendor as a result of such
direction by the administering agency, the Consultant may request that the United States enter into
such litigation to protect the interests of the United States.
8. Pursuant to California Labor Code Section 1735, as added by Chapter 643 Stats. 1939, and as
amended,
No discrimination shall be made in the employment of persons upon public works because of race,
religious creed, color, national origin, ancestry, physical handicaps, mental condition, marital status, or
sex of such persons, except as provided in Section 1420, and any consultant of public works violating
this Section is subject to all the penalties imposed for a violation of the Chapter.
Signed: — X61�1� 'J. kj'_W�
Title: Vice President
Firm: David Evans and Associates, Inc.
Date: 2/21/23
City of Santa Ana RFP
Page A34
DAVID EVANS
ANDASSOCIATES INC.
www.deainc.com
EXHIBIT C
COMPENSATION
Consultant's Fee Proposal including hourly rates if applicable
0
ir
Qk'
he
14 T"
14.
4.9
-2mmh..
I
fillk
I
W C=
DAVID EVANS
ANDASSOCIATES INC.
'W i
S A
March 15, 2023
Jilp
rqr,—
HOURLI
CHEDULF
r
Found below is our hourly rate fee schedule applicable to DEA's personnel proposed to provide services to
the City of Santa Ana.
CLASSIFICATION TITLE
HOURLY BILLING RATE
January 11, 2023
Principal In Charge
$265.00
QA/QC Manager
$250.00
Project Manager
$205.00
Senior Landscape Architect
$195.00
Landscape Architect Manager
$185.00
Landscape Architect
$175.00
Senior Landscape Designer
$155.00
Senior Irrigation Designer
$155.00
Civil Engineer V
$248.00
Civil Engineer IV
$209.00
Civil Engineer 111
$152.00
Civil Engineer 11
$142.00
Civil Engineer 1
$125.00
Drainage/Water Quality Manager
$296.00
Drainage/Water Quality Engineer
$248.00
Survey Lead
$267.00
Survey Manager
$200.00
DIRECT COST
AMOUNT
Parking
Per receipt
Courier/Mail
Per receipt
Copying B&W
$0.12
Copying Color
$0.90
Printing Services
Per receipt
Notes
1 . The annual escalation may be subject to a 5% increase each year.
HOURLY FEE SCHEDULE
David Evans and Associates, Inc. I March 15, 2023 1 1
EXHIBIT 2
CONSULTANT AGREEMENT BETWEEN THE CITY OF SANTA ANA AND
DAVID VOLZ DESIGN FOR ON -CALL LANDSCAPE ARCHITECTURAL SERVICES
THIS AGREEMENT is made and entered into on this 16th day of May, 2023 by and between
David Volz Design ("Consultant"), and the City of Santa Ana, a charter city and municipal
corporation organized and existing under the Constitution and laws of the State of California
("City").
RECITALS
A. On February 22, 2023 the City issued a Request for Proposal No. 22-097 by which it
desired to retain a Consultant having special skill and knowledge in the field of: landscape
architectural services on an on -call basis for the City's Public Works Agency,
B. Consultant submitted a responsive proposal that was among those selected by the city.
Consultant represents that it is able and willing to provide such services described in the
scope of work that was included in the RFP No. 22-097.
C. In undertaking the performance of this Agreement, Consultant represents that it is
knowledgeable in its field and that any services performed by Consultant under this
Agreement will be performed in compliance with such standards as may reasonably be
expected from a professional consulting firm in the field.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the
terms and conditions hereinafter set forth, the parties agree as follows:
1. SCOPE OF SERVICES
Consultant shall perform the services that were described in the scope of work included in
the RFP No. 22-097, during the term of this Agreement, the tasks and obligations including all
labor, materials, tools, equipment, and incidental customary work required to fully and adequately
complete the services described and set forth in "Scope of Services - Exhibit A", attached hereto
and incorporated by reference, and as further described in Consultant's Proposal, attached hereto
an incorporated herein by this reference as "Consultant's Proposal - Exhibit B".
2. COMPENSATION
a. City neither warrants nor guarantees any minimum or maximum compensation to
Consultant under this Agreement. Consultant shall be paid only for actual services
performed under this Agreement at the rates and charges identified in Consultant's Fee
Proposal, which is attached hereto and fully incorporated herein by this reference as
"Compensation - Exhibit C". Consultant is one of ten (10) separate consultants
selected to provide services on an on -call basis under RFP 22-097. The total
compensation for services provided by all consultants selected under RFP 22-097 shall
not exceed the shared aggregate amount of $5,000,000.00 during the term of this
Agreement, including any extension periods, as set forth in Section 3, below.
Page I of 10
b. Payment by City shall be made within forty-five (45) days following receipt of proper
invoice evidencing work performed, subject to City accounting procedures. Payment
need not be made for work which fails to meet the standards of performance set forth
in the Recitals which may reasonably be expected by City.
c. Notwithstanding any contrary terms contained within Consultant's Fee Proposal,
Consultant's fees shall not increase by more than 3% annually over the term of this
Agreement, including any extension periods, unless directly affected by Prevailing
Wage laws, if applicable.
3. TERM
This Agreement shall commence on May 16, 2023 and end on May 15, 2026, with the
option for the City to grant up to two (2), one-year extension, exercisable by a writing by the City
Manager and the City Attorney, unless terminated earlier in accordance with Section 15, below.
4. INDEPENDENT CONTRACTOR
Consultant shall, during the entire term of this Agreement, be construed to be an
independent contractor and not an employee of the City. This Agreement is not intended nor shall
it be construed to create an employer -employee relationship, a joint venture relationship, or to
allow the City to exercise discretion or control over the professional manner in which Consultant
performs the services which are the subject matter of this Agreement; however, the services to be
provided by Consultant shall be provided in a manner consistent with all applicable standards and
regulations governing such services. Consultant shall pay all salaries and wages, employer's social
security taxes, unemployment insurance and similar taxes relating to employees and shall be
responsible for all applicable withholding taxes.
OWNERSHIP OF MATERIALS
This Agreement creates a non-exclusive and perpetual license for City to copy, use,
modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property
embodied in plans, specifications, studies, drawings, estimates, and other documents or works of
authorship fixed in any tangible medium of expression, including but not limited to, physical
drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or
caused to be prepared by Consultant under this Agreement ("Documents & Data"). Consultant
shall require all subcontractors to agree in writing that City is granted a non-exclusive and
perpetual license for any Documents & Data the subcontractor prepares under this Agreement.
Consultant represents and warrants that Consultant has the legal right to license any and all
Documents & Data. Consultant makes no such representation and warranty in regard to
Documents & Data which were provided to Consultant by the City. City shall not be limited in
any way in its use of the Documents and Data at any time, provided that any such use not within
the purposes intended by this Agreement shall be at City's sole risk.
Page 2 of 10
6. INSURANCE
Consultant shall procure and maintain for the duration of the contract insurance against
claims for injuries to persons or damages to property which may arise from or in connection with
the performance of the work hereunder and the results of that work by the Consultant, its agents,
representatives, employees or subcontractors.
a. Consultant shall not commence work for the City until it has provided evidence
satisfactory to the City that it has secured all insurance required under this Section. In
addition, Consultant shall not allow any subconsultant to commence work on any
subcontract until it has secured all insurance required under this Section.
b. Insurance coverage shall be at least as broad as:
(i) Commercial General Liability (CGL): Insurance Services Office
Form CG 00 01 covering CGL on an "occurrence" basis, including
products and completed operations, property damage, bodily injury and
personal & advertising injury with limits no less than $2,000,000 per
occurrence. If a general aggregate limit applies, either the general
aggregate limit shall apply separately to this project/location (ISO CG
25 03 or 25 04) or the general aggregate limit shall be twice the required
occurrence limit.
(ii) Automobile Liability: Insurance Services Office Form Number CA
000 1 covering, Code I (any auto), or if Consultant has no owned autos,
Code 8 (hired) and 9 (non -owned), with limit no less than $1,000,000
per accident for bodily injury and property damage.
(iii) Workers' Compensation insurance as required by the State of
California, with Statutory Limits, and Employer's Liability Insurance
with limit of no less than $1,000,000 per accident for bodily injury or
disease.
(iv) Professional Liability (Errors and Omissions) Insurance
appropriates to the Consultant's profession, with limit no less than
$2,000,000 per occurrence or claim, $2,000,000 aggregate.
(v) If the Consultant maintains broader coverage and/or higher limits
than the minimums shown above, the City requires and shall be entitled
to the broader coverage and/or the higher limits maintained by the
Consultant. Any available insurance proceeds in excess of the specified
minimum limits of insurance and coverage shall be available to the City.
c. Other Insurance Provisions. The insurance policies are to contain, or be endorsed
to contain, the following provisions:
Page 3 of 10
(i) Additional Insured Status. The City, its officers, officials, employees,
and volunteers are to be covered as additional insureds on the CGL
policy with respect to liability arising out of work or operations
performed by or on behalf of the Consultant including materials, parts,
or equipment furnished in connection with such work or operations.
General liability coverage can be provided in the form of an
endorsement to the Consultant's insurance (at least as broad as ISO
Form CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG
20 38; and CG 20 37 forms if later revisions used).
(ii) Primary Coverage. For any claims related to this contract, the
Consultant's insurance coverage shall be primary insurance primary
coverage at least as broad as ISO CG 20 01 04 13 as respects the City,
its officers, officials, employees, and volunteers. Any insurance or self-
insurance maintained by the City, its officers, officials, employees, or
volunteers shall be excess of the Consultant's insurance and shall not
contribute with it.
(iii)Notice of Cancellation. Each insurance policy required above shall
state that coverage shall not be canceled, except with notice to the City.
(iv)Waiver of Subrogation. Consultant hereby grants to City a waiver of
any right to subrogation which any insurer of said Consultant may
acquire against the City by virtue of the payment of any loss under such
insurance. Consultant agrees to obtain any endorsement that may be
necessary to affect this waiver of subrogation, but this provision applies
regardless of whether or not the City has received a waiver of
subrogation endorsement from the insurer.
(v) Self -Insured Retentions. Self -insured retentions must be declared to
and approved by the City. The City may require the Consultant to
purchase coverage with a lower retention or provide proof of ability to
pay losses and related investigations, claim administration, and defense
expenses within the retention. The policy language shall provide, or be
endorsed to provide, that the self -insured retention may be satisfied by
either the named insured or City.
(vi)Acceptability of Insurers. Insurance is to be placed with insurers
authorized to conduct business in the state with a current A.M. Best's
rating of no less than ANII, unless otherwise acceptable to the City.
(vii) Claims Made Policies. If any of the required policies provide
coverage on a claims -made basis:
The Retroactive Date must be shown and must be before the date of
the contract or the beginning of contract work.
Page 4 of 10
Insurance must be maintained and evidence of insurance must be
provided for at least five (5) years after completion of the contract
of work.
If coverage is canceled or non -renewed, and not replaced with
another claims -made policy form with a Retroactive Date prior to
the contract effective date, the Consultant must purchase "extended
reporting" coverage for a minimum of five (5) years after
completion of contract work.
(viii) Verification of Coverage. Consultant shall furnish the City with
original Certificates of Insurance including all required amendatory
endorsements (or copies of the applicable policy language effecting
coverage required by this clause) and a copy of the Declarations and
Endorsement Page of the CGL policy listing all policy endorsements to
City before work begins. However, failure to obtain the required
documents prior to the work beginning shall not waive the Consultant's
obligation to provide them. The City reserves the right to require
complete, certified copies of all required insurance policies, including
endorsements required by these specifications, at any time.
(ix) Subcontractors. Consultant shall require and verify that all
subcontractors maintain insurance meeting all the requirements stated
herein, and Consultant shall ensure that City is an additional insured on
insurance required from subcontractors,
(x) Special Risks or Circumstances. City reserves the right to modify
these requirements, including limits, based on the nature of the risk,
prior experience, insurer, coverage, or other special circumstances.
7. INDEMNIFICATION
Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers,
agents, employees, contractors, special counsel, and representatives from liability: (1) for personal
injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for
personal injury, including death, and claims for property damage, which may arise from the
negligent operations of the Consultant, its subcontractors, agents, employees, or other persons
acting on its behalf which relates to the services described in section I of this Agreement; and (2)
from any claim that personal injury, damages, just compensation, restitution, judicial or equitable
relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and
hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial
or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in
this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant
further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including
fees and costs for special counsel to be selected by the City, regarding any action by a third party
challenging the validity of this Agreement, or asserting that personal injury, damages, just
compensation, restitution, judicial or equitable relief due to personal or property rights arises by
Page 5 of 10
reason of the terms of, or effects arising from this Agreement. City may make all reasonable
decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing,
to the extent Consultant's services are subject to Civil Code Section 2782.8, the above indemnity
shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of,
pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant.
S. INTELLECTUAL PROPERTY INDEMNIFICATION
Consultant shall defend and indemnify the City, its officers, agents, representatives, and
employees against any and all liability, including costs, for infringement of any United States'
letters patent, trademark, or copyright infringement, including costs, contained in the work product
or documents provided by Consultant to the City pursuant to this Agreement.
9. RECORDS
Consultant shall keep records and invoices in connection with the work to be performed
under this Agreement. Consultant shall maintain complete and accurate records with respect to
the costs incurred under this Agreement and any services, expenditures, and disbursements
charged to the City for a minimum period of three (3) years, or for any longer period required by
law, from the date of final payment to Consultant under this Agreement. All such records and
invoices shall be clearly identifiable. Consultant shall allow a representative of the City to
examine, audit, and make transcripts or copies of such records and any other documents created
pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all
work, data, documents, proceedings, and activities related to this Agreement for a period of three
(3) years from the date of final payment to Consultant under this Agreement.
10. CONFIDENTIALITY
If Consultant receives from the City information which due to the nature of such
information is reasonably understood to be confidential and/or proprietary, Consultant agrees that
it shall not use or disclose such information except in the performance of this Agreement, and
further agrees to exercise the same degree of care it uses to protect its own information of like
importance, but in no event less than reasonable care. "Confidential Information" shall include all
nonpublic information. Confidential information includes not only written information, but also
information transferred orally, visually, electronically, or by other means, Confidential
information disclosed to either party by any subsidiary and/or agent of the other party is covered
by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any
information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the
Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant
without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e)
is independently developed by the Consultant without reference to information disclosed by the
City.
11. CONFLICT OF INTEREST CLAUSE
Consultant covenants that it presently has no interests and shall not have interests, direct
Page 6 of 10
or indirect, which would conflict in any manner with performance of services specified under this
Agreement.
12. NON-DISCRIMINATION
Consultant shall not discriminate because of race, color, creed, religion, sex, marital status,
sexual orientation, gender identity, gender expression, gender, medical conditions, genetic
information, or military and veteran status, age, national origin, ancestry, or disability, as defined
and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization,
promotion, termination or other employment related activities or any services provided under this
Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all
applicable federal, state and local laws and regulations.
13. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and
Consultant, and supersedes any and all other agreements, oral or written, between the parties. In
the event of a conflict between the terms of this Agreement and any attachments hereto, the terms
of this Agreement shall prevail. This Agreement may not be modified except by written instrument
signed by the City and by an authorized representative of Consultant. The parties agree that any
terms or conditions of any purchase order or other instrument that are inconsistent with, or in
addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each
party to this Agreement acknowledges that no representations, inducements, promises or
agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any
party, which is not embodied herein.
14. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Consultant,
Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior
written consent of the City and any such assignment, transfer, delegation or subcontract without
the City's prior written consent shall be considered null and void. Nothing in this Agreement shall
be construed to limit the City's ability to have any of the services which are the subject to this
Agreement performed by City personnel or by other consultant and/or contractors retained by City.
15. TERMINATION
This Agreement may be terminated by the City upon thirty (30) days written notice of
termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant
compensation for all services performed by Consultant prior to receipt of such notice of
termination, subject to the following conditions:
a. As a condition of such payment, the Executive Director may require Consultant to
deliver to the City all work product(s) completed as of such date, and in such case
such work product shall be the property of the City unless prohibited by law, and
Consultant consents to the City's use thereof for such purposes as the City deems
appropriate.
Page 7 of 10
b. Payment need not be made for work which fails to meet the standard of
performance specified in the Recitals of this Agreement.
16. WAIVER
No waiver of breach, failure of any condition, or any right or remedy contained in or
granted by the provisions of this Agreement shall be effective unless it is in writing and signed by
the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or
remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not
similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies.
17. JURISDICTION - VENUE
This Agreement has been executed and delivered in the State of Cal ifornia and the validity,
interpretation, performance, and enforcement of any of the clauses of this Agreement shall be
determined and governed by the laws of the State of California. Both parties further agree that
Orange County, California, shall be the venue for any action or proceeding that may be brought or
arise out of, in connection with or by reason of this Agreement.
18. PROFESSIONAL LICENSES
Consultant shall, throughout the term of this Agreement, maintain all necessary licenses,
permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder
and required by the laws and regulations of the United States, the State of California, the City of
Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and
in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and
exemptions. Said inability shall be cause for termination of this Agreement.
19. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this Agreement
shall be in writing and shall be deemed to be properly given if delivered in person or mailed by
first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in
the manner provided in this Section, to the following persons:
To City:
Jennifer L. Hall
Clerk of the City Council
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
Fax: 714- 647-6956
Page 8 of 10
With courtesy copies to:
Nabil Saba
Executive Director, Public Works Agency
City of Santa Ana
20 Civic Center Plaza (M-xx)
P.O. Box 1988
Santa Ana, California 92702
Fax:
To Consultant:
David J. Volz
Principal -in -Charge
David Volz Design
151 Kalmus Drive, M8
Costa Mesa, CA 92626
A party may change its address by giving notice in writing to the other party. Thereafter,
any communication shall be addressed and transmitted to the new address. If sent by mail,
communication shall be effective or deemed to have been given three (3) days after it has been
deposited in the United States mail, duly registered or certified, with postage prepaid, and
addressed as set forth above. If sent by fax, communication shall be effective or deemed to have
been given twenty-four (24) hours after the time set forth on the transmission report issued by the
transmitting facsimile machine, addressed as set forth above. For purposes of calculating these
time frames, weekends, federal, state, County or City holidays shall be excluded.
20. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature herein below has the
power, authority and right to bind their respective parties to each of the terms of
this Agreement, and shall indemnify City fully, including reasonable costs and
attorney's fees, for any injuries or damages to City in the event that such authority
or power is not, in fact, held by the signatory or is withdrawn.
b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully
set forth in the body of this Agreement.
[signatures on following page]
Page 9 of 10
SIGNATURE PAGE FOR CONSULTANT AGREEMENT BETWEEN THE CITY OF
SANTA ANA AND DAVID VOLZ DESIGN FOR ON -CALL LANDSCAPE
ARCHITECTURAL SERVICES
fN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first
above written.
ATTEST:
JENNIFER L. HALL
City Clerk
APPROVED AS TO FORM:
SONIA R. CARVALHO
City Attorney
By:
1
,.ONATHAN T. MAR rINEZ
Assistant City Attorney
RECOMMENDED FOR APPROVAL:
NABIL SABA
Executive Director
Public Works Agency
CITY OF SANTA ANA
KRISTINE RIDGE
City Manager
CONSULTANT:
4-- 0
DAVID VOLZ
Principal -in -Charge
Page 10 of 10
EXHIBIT 3
CONSULTANT AGREEMENT BETWEEN THE CITY OF SANTA ANA AND
KIMLEY-HORN & ASSOCIATES, INC. FOR ON -CALL LANDSCAPE
ARCHITECTURAL SERVICES
THIS AGREEMENT is made and entered into on this 16th day of May, 2023 by and between
Kimley-Horn & Associates, hic. ("Consultant"), and the City of Santa Ana, a charter city and
municipal corporation organized and existing under the Constitution and laws of the State of
California ("City").
RECITALS
A. On February 22, 2023 the City issued a Request for Proposal No. 22-097 by which it
desired to retain a Consultant having special skill and knowledge in the field of. landscape
architectural services on an on -call basis for the City's Public Works Agency.
B. Consultant submitted a responsive proposal that was among those selected by the city.
Consultant represents that it is able and willing to provide such services described in the
scope of work that was included in the RFP No. 22-097.
C. In undertaking the performance of this Agreement, Consultant represents that it is
knowledgeable in its field and that any services performed by Consultant under this
Agreement will be performed in compliance with such standards as may reasonably be
expected from a professional consulting firm in the field.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the
terms and conditions hereinafter set forth, the parties agree as follows:
1. SCOPE OF SERVICES
Consultant shall perform the services that were described in the scope of work included in
the RFP No. 22-097, during the term of this Agreement, the tasks and obligations including all
labor, materials, tools, equipment, and incidental customary work required to fully and adequately
complete the services described and set forth in "Scope of Services - Exhibit A", attached hereto
and incorporated by reference, and as further described in Consultant's Proposal, attached hereto
an incorporated herein by this reference as "Consultant's Proposal - Exhibit B".
2. COMPENSATION
a. City neither warrants nor guarantees any minimum or maximum compensation to
Consultant under this Agreement. Consultant shall be paid only for actual services
performed under this Agreement at the rates and charges identified in Consultant's Fee
Proposal, which is attached hereto and fully incorporated herein by this reference as
"Compensation - Exhibit C". Consultant is one of ten (10) separate consultants
selected to provide services on an on -call basis under REP 22-097. The total
compensation for services provided by all consultants selected under RFP 22-097 shall
not exceed the shared aggregate amount of $5,000,000.00 during the term of this
Agreement, including any extension periods, as set forth in Section 3, below.
Page 1 of 10
b. Payment by City shall be made within forty-five (45) days following receipt of proper
invoice evidencing work performed, subject to City accounting procedures. Payment
need not be made for work which fails to meet the standards of perfortnance set forth
in the Recitals which may reasonably be expected by City.
c. Notwithstanding any contrary terms contained within Consultant's Fee Proposal,
Consultant's fees shall not increase by more than 3% annually over the term of this
Agreement, including any extension periods, unless directly affected by Prevailing
Wage laws, if applicable.
3. TERM
This Agreement shall commence on May 16, 2023 and end on May 15, 2026, with the
option for the City to grant up to two (2), one-year extension, exercisable by a writing by the City
Manager and the City Attorney, unless terminated earlier in accordance with Section 15, below.
4. INDEPENDENT CONTRACTOR
Consultant shall, during the entire term of this Agreement, be construed to be an
independent contractor and not an employee of the City. This Agreement is not intended nor shall
it be construed to create an employer -employee relationship, a joint venture relationship, or to
allow the City to exercise discretion or control over the professional manner in which Consultant
performs the services which are the subject matter of this Agreement; however, the services to be
provided by Consultant shall be provided in a manner consistent with all applicable standards and
regulations governing such services. Consultant shall pay all salaries and wages, employer's social
security taxes, unemployment insurance and similar taxes relating to employees and shall be
responsible for all applicable withholding taxes.
5. OWNERSHIP OF MATERIALS
This Agreement creates a non-exclusive and perpetual license for City to copy, use,
modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property
embodied in plans, specifications, studies, drawings, estimates, and other documents or works of
authorship fixed in any tangible medium of expression, including but not limited to, physical
drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or
caused to be prepared by Consultant under this Agreement ("Documents & Data"). Consultant
shall require all subcontractors to agree in writing that City is granted a non-exclusive and
perpetual license for any Documents & Data the subcontractor prepares under this Agreement.
Consultant represents and warrants that Consultant has the legal right to license any and all
Documents & Data. Consultant makes no such representation and warranty in regard to
Documents & Data which were provided to Consultant by the City. City shall not be limited in
any way in its use of the Documents and Data at any time, provided that any such use not within
the purposes intended by this Agreement shall be at City's sole risk.
Page 2 of 10
6. INSURANCE
Consultant shall procure and maintain for the duration of the contract insurance against
claims for injuries to persons or damages to property which may arise from or in connection with
the performance of the work hereunder and the results of that work by the Consultant, its agents,
representatives, employees or subcontractors.
a. Consultant shall not commence work for the City until it has provided evidence
satisfactory to the City that it has secured all insurance required under this Section. In
addition, Consultant shall not allow any subconsultant to commence work on any
subcontract until it has secured all insurance required under this Section.
b. Insurance coverage shall be at least as broad as:
(i) Commercial General Liability (CGL): Insurance Services Office
Form CG 00 01 covering CGL on an "occurrence" basis, including
products and completed operations, property damage, bodily injury and
personal & advertising injury with limits no less than $2,000,000 per
occurrence. If a general aggregate limit applies, either the general
aggregate limit shall apply separately to this project/location (ISO CG
25 03 or 25 04) or the general aggregate limit shall be twice the required
occurrence limit.
(ii) Automobile Liability: Insurance Services Office Form Number CA
0001 covering, Code I (any auto), or if Consultant has no owned autos,
Code 8 (hired) and 9 (non -owned), with limit no less than $1,000,000
per accident for bodily injury and property damage.
(iii) Workers' Compensation insurance as required by the State of
California, with Statutory Limits, and Employer's Liability Insurance
with limit of no less than $1,000,000 per accident for bodily injury or
disease.
(iv) Professional Liability (Errors and Omissions) Insurance
appropriates to the Consultant's profession, with limit no less than
$2,000,000 per occurrence or claim, $2,000,000 aggregate.
(v) If the Consultant maintains broader coverage and/or higher limits
than the minimums shown above, the City requires and shall be entitled
to the broader coverage and/or the higher limits maintained by the
Consultant. Any available insurance proceeds in excess of the specified
minimum limits of insurance and coverage shall be available to the City.
c. Other Insurance Provisions. The insurance policies are to contain, or be endorsed
to contain, the following provisions:
Page 3 of 10
(i) Additional Insured Status. The City, its officers, officials, employees,
and volunteers are to be covered as additional insureds on the CGL
policy with respect to liability arising out of work or operations
performed by or on behalf of the Consultant including materials, parts,
or equipment furnished in connection with such work or operations.
General liability coverage can be provided in the form of an
endorsement to the Consultant's insurance (at least as broad as ISO
Form CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG
20 38; and CG 20 37 forms if later revisions used).
(ii) Primary Coverage. For any claims related to this contract, the
Consultant's insurance coverage shall be primary insurance primary
coverage at least as broad as ISO CG 20 01 04 13 as respects the City,
its officers, officials, employees, and volunteers. Any insurance or self-
insurance maintained by the City, its officers, officials, employees, or
volunteers shall be excess of the Consultant's insurance and shall not
contribute with it.
(iii)Notice of Cancellation. Each insurance policy required above shall
state that coverage shall not be canceled, except with notice to the City.
(iv)Waiver of Subrogation. Consultant hereby grants to City a waiver of
any right to subrogation which any insurer of said Consultant may
acquire against the City by virtue of the payment of any loss under such
insurance. Consultant agrees to obtain any endorsement that may be
necessary to affect this waiver of subrogation, but this provision applies
regardless of whether or not the City has received a waiver of
subrogation endorsement from the insurer.
(v) Self -Insured Retentions. Self -insured retentions must be declared to
and approved by the City. The City may require the Consultant to
purchase coverage with a lower retention or provide proof of ability to
pay losses and related investigations, claim administration, and defense
expenses within the retention. The policy language shall provide, or be
endorsed to provide, that the self -insured retention may be satisfied by
either the named insured or City.
(vi) Acceptability of Insurers. Insurance is to be placed with insurers
authorized to conduct business in the state with a current A.M. Best's
rating of no less than ANII, unless otherwise acceptable to the City.
(vii) Claims Made Policies. If any of the required policies provide
coverage on a claims -made basis:
The Retroactive Date must be shown and must be before the date of
the contract or the beginning of contract work.
Page 4 of 10
Insurance must be maintained and evidence of insurance must be
provided for at least five (5) years after completion of the contract
of work.
If coverage is canceled or non -renewed, and not replaced with
another claims -made policy form with a Retroactive Date prior to
the contract effective date, the Consultant must purchase "extended
reporting" coverage for a minimum of five (5) years after
completion of contract work.
(viii) Verification of Coverage. Consultant shall furnish the City with
original Certificates of Insurance including all required amendatory
endorsements (or copies of the applicable policy language effecting
coverage required by this clause) and a copy of the Declarations and
Endorsement Page of the CGL policy listing all policy endorsements to
City before work begins. However, failure to obtain the required
documents prior to the work beginning shall not waive the Consultant's
obligation to provide them. The City reserves the right to require
complete, certified copies of all required insurance policies, including
endorsements required by these specifications, at any time.
(ix) Subcontractors. Consultant shall require and verify that all
subcontractors maintain insurance meeting all the requirements stated
herein, and Consultant shall ensure that City is an additional insured on
insurance required from subcontractors.
(x) Special Risks or Circumstances. City reserves the right to modify
these requirements, including limits, based on the nature of the risk,
prior experience, insurer, coverage, or other special circumstances.
7. INDEMNIFICATION
Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers,
agents, employees, contractors, special counsel, and representatives from liability: (1) for personal
injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for
personal injury, including death, and claims for property damage, which may arise from the
negligent operations of the Consultant, its subcontractors, agents, employees, or other persons
acting on its behalf which relates to the services described in section I of this Agreement; and (2)
from any claim that personal injury, damages, just compensation, restitution, judicial or equitable
relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and
hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial
or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in
this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant
further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including
fees and costs for special counsel to be selected by the City, regarding any action by a third party
challenging the validity of this Agreement, or asserting that personal injury, damages, just
compensation, restitution, judicial or equitable relief due to personal or property rights arises by
Page 5 of 10
reason of the terms of, or effects arising from this Agreement. City may make all reasonable
decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing,
to the extent Consultant's services are subject to Civil Code Section 2782.8, the above indemnity
shall be limited, to the extent required by Civil Code Section 2782.8 ' to claims that arise out of,
pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant.
8. INTELLECTUAL PROPERTY INDEMNIFICATION
Consultant shall defend and indemnify the City, its officers, agents, representatives, and
employees against any and all liability, including costs, for infringement of any United States'
letters patent, trademark, or copyright infringement, including costs, contained in the work product
or documents provided by Consultant to the City pursuant to this Agreement.
9. RECORDS
Consultant shall keep records and invoices in connection with the work to be performed
under this Agreement. Consultant shall maintain complete and accurate records with respect to
the costs incurred under this Agreement and any services, expenditures, and disbursements
charged to the City for a minimum period of three (3) years, or for any longer period required by
law, from the date of final payment to Consultant under this Agreement. All such records and
invoices shall be clearly identifiable. Consultant shall allow a representative of the City to
examine, audit, and make transcripts or copies of such records and any other documents created
pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all
work, data, documents, proceedings, and activities related to this Agreement for a period of three
(3) years from the date of final payment to Consultant under this Agreement.
10. CONFIDENTIALITY
If Consultant receives from the City information which due to the nature of such
information is reasonably understood to be confidential and/or proprietary, Consultant agrees that
it shall not use or disclose such information except in the performance of this Agreement, and
further agrees to exercise the same degree of care it uses to protect its own information of like
importance, but in no event less than reasonable care. "Confidential Infortnation" shall include all
nonpublic information. Confidential information includes not only written information, but also
information transferred orally, visually, electronically, or by other means. Confidential
information disclosed to either party by any subsidiary and/or agent of the other party is covered
by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any
information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the
Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant
without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e)
is independently developed by the Consultant without reference to information disclosed by the
City.
11. CONFLICT OF INTEREST CLAUSE
Consultant covenants that it presently has no interests and shall not have interests, direct
Page 6 of 10
or indirect, which would conflict in any manner with performance of services specified under this
Agreement.
12. NON-DISCRIMINATION
Consultant shall not discriminate because of race, color, creed, religion, sex, marital status,
sexual orientation, gender identity, gender expression, gender, medical conditions, genetic
information, or military and veteran status, age, national origin, ancestry, or disability, as defined
and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization,
promotion, termination or other employment related activities or any services provided under this
Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all
applicable federal, state and local laws and regulations.
13. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and
Consultant, and supersedes any and all other agreements, oral or written, between the parties. In
the event of a conflict between the terms of this Agreement and any attachments hereto, the terms
of this Agreement shall prevail. This Agreement may not be modified except by written instrument
signed by the City and by an authorized representative of Consultant. The parties agree that any
terms or conditions of any purchase order or other instrument that are inconsistent with, or in
addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each
party to this Agreement acknowledges that no representations, inducements, promises or
agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any
party, which is not embodied herein.
14. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Consultant,
Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior
written consent of the City and any such assignment, transfer, delegation or subcontract without
the City's prior written consent shall be considered null and void. Nothing in this Agreement shall
be construed to limit the City's ability to have any of the services which are the subject to this
Agreement performed by City personnel or by other consultant and/or contractors retained by City.
15. TERMINATION
This Agreement may be terminated by the City upon thirty (30) days written notice of
termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant
compensation for all services performed by Consultant prior to receipt of such notice of
termination, subject to the following conditions:
a. As a condition of such payment, the Executive Director may require Consultant to
deliver to the City all work product(s) completed as of such date, and in such case
such work product shall be the property of the City unless prohibited by law, and
Consultant consents to the City's use thereof for such purposes as the City deems
appropriate.
Page 7 of 10
b. Payment need not be made for work which fails to meet the standard of
performance specified in the Recitals of this Agreement.
16. WAIVER
No waiver of breach, failure of any condition, or any right or remedy contained in or
granted by the provisions of this Agreement shall be effective unless it is in writing and signed by
the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or
remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not
similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies.
17. JURISDICTION - VENUE
This Agreement has been executed and delivered in the State of California and the validity,
interpretation, performance, and enforcement of any of the clauses of this Agreement shall be
determined and governed by the laws of the State of California. Both parties ftu-ther agree that
Orange County, California, shall be the venue for any action or proceeding that may be brought or
arise out of, in connection with or by reason of this Agreement.
18. PROFESSIONAL LICENSES
Consultant shall, throughout the term of this Agreement, maintain all necessary licenses,
permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder
and required by the laws and regulations of the United States, the State of California, the City of
Santa Ana and all other governinental agencies. Consultant shall notify the City immediately and
in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and
exemptions. Said inability shall be cause for termination of this Agreement.
19. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this Agreement
shall be in writing and shall be deemed to be properly given if delivered in person or mailed by
first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in
the manner provided in this Section, to the following persons:
To City:
Jennifer L. Hall
Clerk of the City Council
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
Fax: 714- 647-6956
Page 8 of 10
With courtesy copies to:
Nabil Saba
Executive Director, Public Works Agency
City of Santa Ana
20 Civic Center Plaza (M-21)
P.O. Box 1988
Santa Ana, California 92702
Fax:
To Consultant:
Darren Adrian, PE
Senior Vice President
Kimley-Horn & Associates, Inc.
1100 W. Town & Country Road, Suite 700
Orange, CA 92868
A party may change its address by giving notice in writing to the other party. Thereafter,
any communication shall be addressed and transmitted to the new address. If sent by mail,
communication shall be effective or deemed to have been given three (3) days after it has been
deposited in the United States mail, duly registered or certified, with postage prepaid, and
addressed as set forth above. If sent by fax, communication shall be effective or deemed to have
been given twenty-four (24) hours after the time set forth on the transmission report issued by the
transmitting facsimile machine, addressed as set forth above. For purposes of calculating these
time frames, weekends, federal, state, County or City holidays shall be excluded.
20. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature herein below has the
power, authority and right to bind their respective parties to each of the terms of
this Agreement, and shall indemnify City fully, including reasonable costs and
attorney's fees, for any injuries or damages to City in the event that such authority
or power is not, in fact, held by the signatory or is withdrawn.
b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully
set forth in the body of this Agreement.
[signatures on following page]
Page 9 of 10
SIGNATURE PAGE FOR CONSULTANT AGREEMENT BETWEEN THE CITY OF
SANTA ANA AND KIMLEY-HORN & ASSOCIATES, INC. FOR ON -CALL
LANDSCAPE ARCHITECTURAL SERVICES
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first
above written.
ATTEST:
JENNIFER L. HALL
City Clerk
APPROVED AS TO FORM:
SONIA R. CARVALHO
City Attorney
ZNATHAN T. MARI TINEZ
Assistant City Attorney
RECOMMENDED FOR APPROVAL:
NABIL SABA
Executive Director
Public Works Agency
CITY OF SANTA ANA
KRISTINE RIDGE
City Manager
CONSULTANT:
Di,ilall, si,ned by
Darren Adrian P.E. (CA
PE No 53031)
Date: 2023.05.01
11:45:57 -07'00'
DARREN ADRIAN, PE
Senior Vice President
Page 10 of 10
EXHIBIT A
SCOPE OF SERVICES
Appendix
ATTACHMENT 1
SCOPE OF WORK
CITY OF SANTA ANA
REQUEST FOR PROPOSALS
FOR
ON -CALL LANDSCAPE ARCHITECTURAL SERVICES
RFP NO. 22-097
INTRODUCTION/BACKGROUND
The City of Santa Ana, Public Works Agency is seeking proposals from qualified firms to provide on -call
landscape architectural services.
The City of Santa Ana is located in central Orange County, flanked roughly by the Santa Ana River to the west,
Santiago Creek to the north, 1-55 freeway to the east and South Coast Metro area to the south. The city is
approximately 10 miles east of the Pacific coast and 30 miles south of Los Angeles. Incorporated in 1889 and
designated the county seat, Santa Ana is both the largest city in the county and one of the largest in the state of
California, as Santa Ana's current population is estimated to surpass 334,000. This populace, living within the
city's 27.2 square miles, translates into approximately 12,000 residents per square mile, making Santa Ana the
densest city in Orange County and second densest in the State.
Since 1947, the parks system was managed by the Parks, Recreation & Community Services Agency.
In March 2022, the entire Park Services Division, which includes Park Planning and Park Maintenance,
transitioned to the Public Works Agency.
The City of Santa Ana's Public Works Agency (PWA) is now responsible for the planning, design, development
and maintenance of fifty-four (54) parks, ten (10) recreation/comniunity centers, two (2) senior centers, one (1)
nature center, thirteen (13) miles of Class I recreational trails, 2 lakes, 5 municipal pools, the Santa Ana Zoo
and multiple joint -use sites. The City's mission through our park system is to make lives and communities
better now and in the future by providing access to nature, outdoor space to play and exercise, facilities for self -
directed and organized recreation, positive alternatives for youth, and activities that encourage social
connections, human development, and lifelong learning.
In April 2022, the City updated its General Plan, including the Open Space Element and Bikeways Master Plan.
In May 2022, the Parks, Recreation & Community Services Agency adopted its first Parks Master Plan.
The Park Planning Division seeks the services of a landscape architectural firm(s) to be available on -call, to
augment staff with delivery of projects potentially on all levels, ranging from site specific master planning,
concept planning, feasibility studies, design, contract document development bid advertisement and
construction support.
SCOPE OF WORK
In general, the Consultant shall perform landscape architectural services on an "on -call or as -
needed" basis for various project assigned by the City during the term of the agreement. The
Consultant shall have demonstrated expertise and experience in the areas of parks and recreation
or other municipal projects, in areas that include but are not limited to planning new parks, site
specific master planning of existing parks, sports fields & sports courts renovations, skate parks,
dog parks, splash pads, bike trails, site lighting, water conservation, habitat restoration, urban
forestry, landscape renovations, irrigation renovations, interpretive signage:
Design Expertise: In addition to having a solid understanding of parks and recreation
projects, Consultant shall have experience and expertise in sustainable environmental
design, low impact development, water wise landscaping and irrigation, current trends,
maintenance needs.
Site Specific Master Planning & Concept Development: Consultant shall have
ability to participate in site specific master planning exercises and concept
development. Consultant shall prepare and deliver colored renderings, 3-1) modeling
or other visuals as required to communicate the project. Consultant shall provide final
rendered concept plan upon final approval of the layout.
Community Outreach: If requested, Consultant shall, facilitate community
engagement meetings to collect public input, create community engagement tools.
Meetings and Presentations: If requested, Consultant shall attend and/or facilitate
meetings with City Staff, Neighborhood Associations, permitting agencies, Boards,
Commissions, and/or City Council as required. Consultant shall prepare presentation
materials for us in these meetings.
Feasibility Studies: Consultant shall have ability to conduct feasibility studies,
analyses and/or preliminary documents for new renovation or alteration projects, to
help City determine viability..
Utility Search and Coordination: Consultant access utility companies and city
records and coordinate into design. Consultant shall coordinate with said agencies
throughout the design process.
Site Surveying: Consultant shall provide all field survey and topographic work
necessaryto complete the design effort.
0 Maps and Mapping Services: Consultant shall ability to provide, if requested.
Contract Documents: Consultant shall have ability to prepare complete plans and
specifications for project bid advertisement. City win provide electronic title block fAes
and boiler plate specifications; consultant shall adapt and develop document to include
City of Santa Ana RFP 22-097
PageAl-1
bid items and definitions, include modifications to General and Special Provisions, and
incorporate technical architectural specifications. Plans shall incorporate design criteria
and requirements conforming to the City of Santa Ana (CSA) and other governinental
agencies including, but not limited to the California Building Code, ADA, CSA
Standard Plans. All plans, the title sheet of the specifications, calculations and reports
must be signed and stamped by the consultant's licensed professional landscape
architect, architect or engineer.
CostEstimating: consultant shall provide cost estimating services to provide "Opinion
of Probable Cost". Consultant shall contact contractors, manufacturers, or draw info
from recently bid projects when preparing their estimates.
Permits: Consultant shall assist City in obtaining approvals and/or permits from
applicable agencies as needed, including project submittal, responding to plan check
comments, and meeting with Building Officials if required.
Environmental: If requested, Consultant shall provide environmental review for
projects, State CEQA and/or Federal NEPA, as required.
Storm Water Best Management Practices: have knowledge and incorporate into
design practice principles of storm water best management practices (BMP).
WQMP: Consultant shall be able to determine when WQMP is required for a project,
have ability to prepare the document, and incorporate the findings in the overall design.
Quality Control: Consultant shall tightly control the quality of the work perform by
in-house staff and/or sub -consultants. Incomplete or poor quality work will not be
accepted. No additional compensation will be approved for changes required to deliver
a tightly coordinated set of contract documents.
Bid Advertisement Support: Consultant shall assist during the bid advertisement
period by responding to bidder questions, attending pre -bid job walks, assisting with
addenda preparation, attending pre -construction meeting.
Construction Support: Consultant shall assist during construction period by attending
pre -construction meeting, responding to Requests for Information (RFIs), attending
regular site meetings as requested and final inspections, submittal review, change order
review, troubleshooting and finding solutions to unforeseen site conditions.
As Built Plans: Upon completion of project, as -built plans may be submitted to the
consultant to incorporate all changes made during the construction period.
TASK ORDER PROCESS:
City of Santa Ana RFP 22-097
PageAl-2
The intent of this RFP is to have several consultants under contract to be available to
provide services, on -call, if the City shall need them. In executing a Professional Services
Agreement with the selected firm(s), the City does not guarantee any Task Orders win be
initiated during the life of the contract.
All work performed under this contract will require a Request to Release Notice to Proceed
(RRNTP) by the City. On a project -by -project basis, a proposal will be requested from all On -
Call Consultants by the City's Project Manager or Contractor Administrator. Proposals shall
deffie the scope of services, include a work plan, schedule, and proposed fee, which shall be
based on the specified rates of compensation in the contract. The Project Manager/Contract
Administration will review all proposals and select one firm for the work based on fee,
availability, area of experience, and fair distribution of assigned work to all Consultants.
City of Santa Ana RFP 22-097
PageAl-3
EXHIBIT B
CONSULTANT'S PROPOSAL
777' 7,77
.... . .. ....
v 0 mv,
Table of Contents
1. Statement of Qualifications ............................................................... 1
a. Cover Letter ................................................................................. 1
b. Contract Agreement Statement ................................................... 2
c. Firm and Team Experience .......................................................... 2
d. Understanding of Need ................................................................ 5
e. Relevant Project Experience ..................................................... 11
f. References ................................................................................ 15
2. Fee Proposal ................................................................................... 16
3. Certifications .................................................................................... 17
Append ix—Resu mes ........................................................................... 24
mat,
U1.
1 17 -7ai"
City of Santa Ana - LPOC77002.2023
Kirriley>>Morn i
This page intentionally left blank.
City of Santa Ana - LPOC77002.2023 Kimley)))Horn ii
1. STATEMENT OF QUALIFICATIONS
a. Cover Letter
March 15, 2023 1100 W Town & Country Road
Suite 700
City of Santa Ana Public Works Agency Orange, CA 92868
20 Civic Center Plaza, M-22, Santa Ana, CA 92701 TEL 714.939.1030
ATTN: Ms. Suzi FurJanic, Project Manager
Re: Proposal for On -Call Landscape Architectural Services Services (RFP No. 22-097)
Dear Ms. Furjanic and Members of the Selection Committee-.
The Kimley-Horn team has the experience and passion to provide outstanding on -call landscape
architecture services to the City of Santa Ana (City) related to parks and recreation facilities as well
as other municipal projects. Our long history working with the City on numerous successful projects
has proven that you can expect unmatched technical expertise in the service areas requested,
responsiveness, valuable local knowledge, and the following benefits:
Excellent Local Experience and Knowledge. In addition to our team's extensive parks and recreation
experience, we also offer significant civil engineering and landscape architecture experience on projects
for the City. We have the knowledge and familiarity of the City's standards, processes, and procedures
combined with excellent working relationships to make your on -call projects successful. The City can
take comfort in knowing your projects will be under the management and quality control of a firm with
national resources and local roots in municipal services. I will serve as proj . ect manager and your main
point of contact. I'm a 20-year parks and recreation design specialist, and I understand the needs of the
community and have a personal investment in this project.
Expertise in Parks and Master Planning. Kimley-Horn has completed over 350 parks projects over the
last seven years across the country. We are highly experienced at master planning, consensus building,
placemaking, and designing parks that have been successfully implemented for communities to enjoy.
Our team brings the highest caliber of relevant experience —providing creative and realistic ideas that are
grounded in sustainability, constructability, maintainability, and safety.
Multidisciplinary Resources. Our local landscape architects are backed by the resources and support of
a full -service consulting firm with all major disciplines under one roof. We have the flexibility to deliver most
any project that could arise from this on -call contract. With each project, we emphasize the development of
a pleasing visual environment, meaningful theme, distinctive image, and strong sense of place.
Availability, Responsiveness, and Commitment to Serve You. Our local office in Orange is less than
three miles from City Hall. Such proximity and depth will help our team deliver your projects expeditiously.
Our team is ready and available to devote our production efforts to help make sure that, like our previous
work for the City, every project stemming from this contract is successful. Should you have any questions
about our proposal or require any additional information, please contact me, Michael Ledbetter, PLA,
ASLA, at 657.214.0538 or michael.ledbetter@kimley-horn.com.
Sincerely,
KIMLEY- ORN AND ASSOCIATES, INC.
ey
Mi ael A. Ledbetter, PLA, ASLA Darren Adrian, RE.*
Project Manager/Principal Agent Senior Vice President
*Darren Adrian has the authority to bind Kimley-Horn and legally execute agreements and amendments
on behalf of the firm.
City of Santa Ana - LPOC77002.2023 Kimley>>Morn 1
b. Contract Agreement Statement
Kimley-Horn takes no exceptions to the Professional Services Agreement included in the City's RFP-
c. Firm and Team Experience
Kimley-Horn is a full -service engineering, planning, and consulting corporation providing services to both
public and private sector clients nationwide. Founded in 1967, Kimley-Horn has grown from a small group
of traffic engineers and transportation planners to a firm of more than 6,800 employees with 114 offices
nationwide, including 12 in California. Our team, including project manager Michael Ledbetter, is based
out of our local office in Orange with support from our offices in Los Angeles, San Diego, and Riverside.
Kimley-Horn's growth over the last 56 years is the result of our commitment to integrity and our dedication
to providing quality services. We offer clients the local knowledge and responsiveness of a small
organization, backed by the depth of resources only a national firm can offer.
Kimley-Horn's team specializes in:
Park, Trail, and Greenway Planning and Design
Athletic Fields and Pool Design
Urban Planning and Design
Land Use and Master Planning
Community Centers and Public Libraries
Streetscape Planning and Design
Signage and Wayfinding Planning and Design
Water Harvesting and Conservation Solutions
0 Landscape and Irrigation Design
• Development Design Guidelines and Standards
• Site Feasibility Studies, Inventory, and Analysis
• 3D Modeling and Visualizations
• Visual Analysis and Impact Assessment
• Site Programming
• Public Outreach and Community Engagement
On -Call Engineering Services Experience
We understand what it means to be on -call for a local city. Our on -call clients are a top priority, and
our approach is to be an extension of City staff. Kimley-Horn has the available resources to provide
the City with the quality and dependable level of service required for this contract. The proposed team
members are committed to assisting the City and have the flexibility to adjust their other commitments
to accommodate these efforts. We have successfully provided on -call services to a number of Southern
California municipalities, some of which are highlighted in the map below.
Southern California On -Call Contracts
Caltrans (includes District 6 - District 7
- District 8 District 11 * District 12) - City of
Agoura Hills City of Anaheim - City of Artesia KERN
- City of Burbank - City of Calexico - City of SAN BERNARDINO
Carlsbad - City of Chino * City of Chino Hills
- City of Chula Vista - City of Colton - City of
Compton * City of Culver City * City of Diamond
Bar * City of Downey * City of El Centro - City of VENTURA LOS ANGELES
Fontana * City of Fullerton * City of Glendale
City of Huntington Beach - City of Imperial Beach
City of Indian Wells * City of Industry - City RIVERSIDE
of Irvine * City of La Mesa * City of Lancaster %
- City of Los Angeles - City of Malibu * City of 0 City On -Call ORANGE
Menifee - City of Moreno Valley * City of National * Agency On -Call
City - City of Newport Beach - City of Palmdale SAN DIEGO IMPERIAL
- City of Palm Springs - City of Pasadena - \ .
City of Pico Rivera * City of Pomona City of 0 Caltrans District On -Call
Poway - City of Rancho Cucamonga City of
Riverside - City of San Clemente - City of San
Marcos - City of Santa Ana - City of Santa Clarita City of Santa Monica - City of Simi Valley - City of Thousand Oaks City of Vista - City of West Hollywood
- County of Imperial - County of Kern - County of Los Angeles - City of Orange - County of Riverside - County of San Diego - County of Ventura - Los Angeles
County Metropolitan Transportation Authority - Metropolitan Transportation System (MTS) - North County Transit District (NCTD) - Orange County Transportation
Authority (OCTA) - San Diego Association of Governments (SANDAG) - San Diego Unified Port District - Western Riverside Council of Governments (WRCOG)
City of Santa Ana LPOC77002.2023 Kimley>Morn 2
On -Call Landscape Architectural Services I RFP No. 22-097
S A V
4 Al
......................... ........................
0
ca
W Gary Lai, PLA, ASLA,
04 LEED AP BD+C Matt Durham, PLAASLA Michael Madsen, PLX CLIA, ASIA
Senior Advisor / QC/QA Principal -In -Charge Senior Advisor / QC/QA
0
....................... ......... ............. .......................
0
En Randall Kopff,,PLACLARB Michael Ledbetter, PLAASLA:
Corey Cameron, PLA Ryan Yao
Task Manager Project Manager/ Principal Agent Task Manager Task Manager
....................... . ........................ .......................
W.
0
EbonyWestfield Jacob Ovadia Sarah Cho Eden Bouchard
Landscape Designer Landscape Designer Landscape Designer Landscape Designer
........... J ........................
Joe Cogswell, PLA, ASLA Dana Privitt, AICP Joe Nunneley, P.E., S.E.
Arborist Environmental / CEQA Structural Engineer
Subconsultants: On -Point, PBS Engineers, Util-Locate, Salem Engineering Group, ancl HL Construction Management
Subconsultants
On Point Land Surveying
POINT On Point Land Surveying offers clients highly experienced staff that can manage
any level of project. They handle projects from small residential lots to multi-
million -dollar construction projects. They strive to consistently exceed client's
expectations by offering the highest degree of coordination, communication, and
client contact while maintaining very competitive pricing.
R E3 S PBS Engineers
PBS Engineers, Inc. (PBS) is a full -service mechanical, electrical and plumbing
(MEP) consulting firm with staff committed to providing innovative solutions and
personalized engineering services. PBS offers a wide range of engineering
services that includes the design of mechanical, electrical, plumbing, fire
protection and technology integration. The PBS Team brings a unique level of
experience to every project with its industry ranging portfolio of work. PBS has
proven to be a leader in the engineering field and is recognized as a Top
Engineering Firm by ENR California, Consulting Specifying Engineer, and
Building Design and Construction.
Ulr[LV LOCATE j! Util-Locate
Util-Locate Inc. is a utility subsurface investigating company that has been in
1(888)88-LOCATE business since 2013. They specialize in Underground Utility Locating, Ground
Penetrating Radar (GPR), Concrete & Structure Scanning CCTV (Crawler Cam),
and Utility Potholing and documentation. They provide Civil 3D subsurface utility
mapping and CAD.
61 SkLEM SALEM Engineering Group
SALEM provides geotechnical and environmental engineering; construction
inspections and materials testing; civil, geology and forensic engineering; and
stand-alone laboratory testing services. SALEM is comprised of over 78 full-time
professional engineers, geologists, hydrogeologists, environmental professionals,
certified technical staff, and qualified support staff.
L HL Construction Management
CONSTRUCTION HL Construction Management (HLCM) is an industry leader in Southern
MANAGEMENT
California, providing preconstruction cost estimating consultancy services
for public sector clients. HLCIVI has a rich portfolio of neighborhood park and
recreation centers, urban design projects, and community facilities. Their team
of professional estimators provide cost estimates for planning and development
of city facilities, infrastructure and sustainability on new construction and
renovation. HLCM provides cost estimating of program needs, scope and budget
development, feasibility studies, and milestone estimating.
City of Santa Ana LPOC77002.2023 Kimley>Morn 4
d. Understanding of Need
We are committed to bringing the City innovative solutions that meet your deadlines and stay within your
budgets. We are experienced in producing quality projects that exceed the City's expectations. Our staff
resources and current projected workload assist in meeting your schedule and commitments. We have
developed an approach to respond to any tasks that may result from this on -call contract, which include�
Site Analysis of proposed and existing landscape and irrigation improvements
Opportunities and Constraints evaluation, mapping and presentation of findings
Development and Presentation of design theming, identity, and branding
Production of boards and other graphics illustrating design concepts
Coordination Meetings with City staff and other project stakeholders
Presentations and Related Graphic Materials for City Council, HOAs, and other project stakeholders
City Code Compliance and Review
Hardscape, Irrigation, and Planting PS&E for design of new and renovation projects
• Bidding Support Services, including bid document preparation, plan addenda, and review/response
to contractor questions and clarifications
• Construction Support, including meetings, punch walks and review/response of submittals and RFIs
Our approach to managing and delivering projects consists of the following:
DESIGN PHASE. Kimley-Horn's approach to each task order will focus on providing the City with the
services it needs to meet those specific objectives. In general, during the initial design phase Kimley-
Horn provides alternatives/options with recommendations for the City to evaluate, confirm, and make
the necessary decisions to move the project forward. By providing regular communications to City staff
that include exhibits, costs, schedule impacts, and recommendations, we are able to support the City by
addressing technical, safety, or even political issues.
SCHEDULE. Kimley-Horn understands the importance of the City's schedule and is dedicated to meeting
your needs and expectations. A major factor in successful projects is adhering to established deadlines so
that projects stay on track in the review cycle, minimize delays, and that project funding is used prudently
and efficiently. Kimley-Horn will utilize Microsoft Project to develop and track schedules for each task, big
or small. We have a proven record of performing on time and within budget. The key to our success is
managing and monitoring the task and assigning resources to deliver when expected.
COST. Kimley-Horn understands the tremendous pressure for agencies to meet project budgets. Our
standard practice is to continuously identify and analyze ways to minimize both design and construction
costs to stay within an overall project budget. We routinely work with municipal clients and understand
the importance of meeting budgets. We do this by monitoring and controlling design budgets, developing
accurate cost estimates early at each stage, and defining alternatives to construction costs.
PROBLEM RESOLUTION. Conflicting opinions, comments, or requests for new project requirements
happen from time to time. Our approach to resolving problems includes the following:
Listen carefully to understand the problem, comment, or project requirement
Ask questions and get clarification for complete understanding
Maintain project objective and an unbiased perspective
Provide alternatives, including the pros and cons for each option
• Work collaboratively to reach consensus on the best option for resolving the problem, comment, or to
address the project requirements
• If we are unable to reach a satisfactory resolution at the project level, we will provide the City with
support and guidance from our project principals and senior staff
City of Santa Ana - LPOC77002.2023 Kimley>>Morn 5
MEETING EXPEDITED DEADLINES. We understand that on -call tasks are often driven by unanticipated
challenges that require expedited solutions —and time and time again, we have provided value in such
cases. Our clients' satisfaction is best demonstrated through our high rate of repeat clients and renewed
contracts. Our experienced professionals look forward to the continued opportunity to assist the City
with their project needs. Our proactive approach to identifying and understanding major project issues,
developing solutions, and finding cost -saving opportunities will improve quality and streamline budgets.
MANAGING RESOURCES. Kimley-Horn utilizes thorough planning, coordination, and supervision of our
key technical subconsultants by assigning a quality control manager to evaluate workflow, procedures,
and technical direction. Our staff carefully review the work activities performed by our project partners.
Overview of Relevant Service Areas
Our team is experienced with each of the service areas requested in the City's scope of work. Below, we
have included a brief description of our capabilities to provide those services.
Landscape Architecture
From the revitalization of community parks to the design
and implementation of downtown streetscapes, we
have successfully planned and implemented scores of
landscape architecture projects. Kimley-Horn has a well-
earned reputation for combining creative ideas, technical
excellence, and client collaboration, resulting in dynamic
projects that blend into their environments and become
a part of the area they inhabit. Our landscape architects
have a diverse range of experience from corridor
plans and downtown streetscape programs to parks
and recreation planning. As metropolitan urban areas
continue to grow, urban design, streetscape design, and landscape architecture have become integral
components of roadway and transportation system designs and infrastructure improvements in general.
Revitalizing commercial districts, controlling traffic flows, and providing recreational areas and pedestrian
and bicycle facilities in increasingly congested areas are some of the solutions designed by our landscape
architects and planners. Our full -service consulting includes feasibility studies, master planning, design,
permitting, public participation and consensus building, and construction administration.
Urban Forestry
Most development projects are impacted by trees.
Both existing and proposed trees are often mandated
by codes, ordinances, or the motivation of the client to
preserve trees. At Kimley-Horn, our consulting arborists
specialize in providing detailed design, specifications,
and observation reports regarding trees as they relate to
development. Our understanding of trees, construction,
and the development process, along with our knowledge
of codes and ordinances, results in permitted projects that
best represent the intent of our clients. Services include
canopy coverage analysis, protected grand/heritage/
champion tree observations, tree condition evaluations,
tree preservation/protection compliance, tree removal/ permitting assistance, and tree hazard evaluations.
Understanding the needs of trees as they relate to soil biology and volume allows us to create site -specific
planting details and specifications for your project. This can reduce infrastructure damage and ongoing
maintenance costs. Our arborists work closely with our landscape architects to provide planting details,
City of Santa Ana - LPOC77002.2023 Kimley>>Morn 6
general notes, and specifications regarding such things as clearing, fertilization, insecticides, irrigation,
root pruning/barriers, tree canopy pruning, tree protection fencing, and tree removal.
Parks & Recreation Projects
vvt-, have experience with many parKS, greenways,
shared -use trails, and irrigation projects involving
planning; design; and final plans, specifications, and
estimates. Kimley-Horn has designed both passive parks
and recreational parks, ranging in size from a 20,000+
acre park master plan to neighborhood amenity pocket
parks. Our landscape architecture team offers expertise
in open space design, recreational planning and design,
feasibility studies, master planning, streetscape design,
multi- and shared -use paths, hardscape design, and site
planning. Kimley-Horn's landscape architects emphasize
the development of a functional, pleasing visual
environment, eaningTUI themes, and strong connection
to environment while being sensitive to budget and long-term maintenance.
Design Expertise
Today's landscape designs must solve a host of complex Low Impact Design (LID) issues including water
conservation and stormwater capture, heat island effect mitigation, and ecosystem services while still
creating places for residents and visitors to exercise, play, and picnic. Kimley-Horn has an integrated
team of professionals that cover a vast array of disciplines necessary to create a successful modern open
space design. Each of our team members work together to support the City's vision and multi -faceted
goals for open space. Kimley-Horn brings the necessary resources for the City to design and build
healthy, sustainable, and fun open spaces that are also historically and contextually appropriate.
Master Planning and Concept Development
We understand that master planning/concept
development is a comprehensive process that
examines the needs and growth of a community or
organization driven by development programs, user and/
or patron lifestyles, comprehensive mobility solutions,
sustainability, energy efficiency, recreation, open
space, human wellness, operations, maintenance, and
financial sustainability. Kimley-Horn has experience
in creating master plans that identify short- and long-
term strategies that establish a vision for the future of
A 1 + A A ; I; +; 1 1 4,4;+;
VVU Up V" �11 UU" 0 " I VC1 0 %, UUCI 0. " a U", UU1
urban design professionals have extensive experience in downtown redevelopment and streetscaping
projects involving detailed work in lighting systems, banners, special paving, landscaping, integration of
vehicular and pedestrian traffic, and site amenities such as street furniture, recreation facilities, fountains,
and site graphics. Kimley-Horn's urban design team understands that an important aspect of competent
streetscape design is meeting the requirements of the Americans with Disabilities Act (ADA) and Crime
Prevention Through Environmental Design (CPTED). We are on the forefront of finding creative design
solutions to regulatory restrictions. We strive to provide a safe and accessible streetscape that provides
a pleasant experience for all individuals. In addition, we support the active participation of client staff,
special interest groups, and the general public in finding an optimum design solution. Kimley-Horn
recognizes the importance of a comprehensive public involvement program. It serves to heighten local
awareness and success of each project by accurately defining the needs of each user group.
City of Santa Ana LPOC77002.2023 Kimley>Morn 7
Community Outreach
We are sensitive to the pivotal role of meaningful
public involvement programs that enable area
residents to establish their priorities. Community
involvement determines the overall design program,
funding strategies, and implementation priorities. Our
expertise in providing a broad range of services helps
with the successful implementation of your goals
while addressing the specific challenges that each
project entails.
Kimley-Horn is known for developing innovative
approaches to projects that involve neighborhood
participation. We understand that some projects require
community involvement and acceptance, and we have
developed effective methods of bringing the community into the process. We are strongly committed to
conducting public participation programs that educate, inform, and build consensus for a particular solution.
Some of our public involvement services include interactive websites, newsletters, town hall meetings,
stakeholder meetings, press releases, brochures, educational seminars, and PowerPoint presentations.
Utility Search and Coordination
Our knowledge of utility design also extends to open trench design, trenchless technologies (jack -and -
bore, microtunneling, and horizontal directional drills), and utility structures (lift stations, pump stations,
etc.). Additionally, we know how critical it is to propose improvements that avoid existing utilities. Should
conflicts arise, we have the in-house team that can not only coordinate with utility owners but can also
complete the design of these facilities. Kimley-Horn will utilize subconsultant UTIL-LOCATE, when
appropriate, to perform underground utility surveys of subject project areas.
Surveying and Mapping Services
Kimley-Horn will utilize long-time partner On -Point
Surveying to perform topographic foot surveys, ALTAs,
and other mapping services when dictated by each task
order. On -Point is currently serving the City through
Kimley-Horn's current roadway on -call contract, and they
are familiar with the City and its processes.
Contract Documents and Permits
Kimley-Horn will work with the City's Project Team to
bring each project to completion. Depending on the size
and schedule, we will work with the City to determine the
appropriate milestone submittals for each task order —
this will most typically include 30%, 60%, 90%, and i ) qi
100% Final Documents ready for permitting. Kimley-Horn and our consultant team are fully capable of
assembling a full set of construction documents including specifications and construction cost estimates
such that the City can issue the package out for public bidding.
Cost Estimating
At each step of this project, we will update the opinion of probable construction cost to gauge where we
are in relation to the project budget. With today's rapidly escalating construction costs, it will be important
to update the estimate throughout the design phase. Kimley-Horn uses readily available construction cost
guides such for recent bids as well as bids for private sector projects of similar magnitude.
City of Santa Ana LPOC77002.2023 Kimley)))Horn 8
We also regularly confer with site work contractors to obtain cost input on unique items or phased
construction issues. In addition, because you can never have too many checks and balances of
construction cost, we would recommend that the City perform an independent estimate.
Quality Control/Quality Assurance (QCIQA)
The QC/QA plan that Kimley-Horn and its team
members will follow in the execution of services
is used firmwide to maintain consistency with our
clients. It includes the following six key elements:
Structure: Each QC/QA plan includes a
project manager responsible for contract
delivery, technical managers responsible
for discipline design development, and a
QC/QA manager responsible for verifying
implementation of QC/QA plan.
Procedures: Intradisciplinary checking of
documents will be performed by a competent
individual within each discipline other than the
designer. We have established a color -coded
comment process that involves the following
steps: an initial check (performed by the checker);
a review of comments to verify their adequate
consideration and documented resolution
(performed by the designer); a review of the
completed changes in the original documents
(r)erformed bv the designer); and a review that
confirms accurate completion of changes to the
documents (performed by the checker).
• Interdisciplinary Reviews: Interdisciplinary reviews are performed throughout the project and prior to
key submittals when senior staff from the discipline groups meet to discuss overall project elements.
• Quality Assurance Audit: The QC/QA manager will be responsible for conducting a QC audit
after completion of the checking and review process and prior to the submittal of any document
or deliverable.
KIMLEY-HORN
QUALITY CONTROL IS
• Deliverables and Document Control: The project manager will manage the submission of design
documents after the QC/QA audit is complete and at milestone completion dates.
• Corrective Action Measures: Corrective action measures will be taken if incorrect or nonconforming
work is discovered in deliverable items that have already completed the QC/QA process.
Environmental Review
Our environmental staff can assist the City with project(s) that require review per the California
Environmental Quality Act (CEQA) to identify and evaluate potential environmental effects associated
with adoption and implementation. We are also adept at guiding clients through review under the National
Environmental Policy Act (NEPA) for projects that involve federal funding, permits, or approvals. Based
on the scope of the project(s), environmental review could require preparation of an Environmental
Impact Report (EIR) or Initial Study (IS) and related technical studies to meet CEQA compliance. If NEPA
review were necessary, preparation of a combined EIR/Environmental Impact Statement (EIS) or IS/
Environmental Assessment (EA) would be appropriate. The project would be subject to all noticing and
circulation requirements associated with CEQA and NEPA.
City of Santa Ana LPOC77002.2023 Kimley>Morn 9
Storm Water Best Management Practices
Kimley-Horn understands the variety and complexity of stormwater management. Our experience
encompasses everything from traditional hydrologic and hydraulic analysis and design of storm drainage
systems, culverts, and bridges to holistic urban watershed -based solutions (including multiple BIVIPs,
stream restoration, culvert improvements, public involvement/education, permitting, and mitigation
banking) that address flood control, water quality, aesthetics, and mitigation needs. Our staff has the
expertise to conduct the necessary studies to prepare master drainage reports and to complete drainage
plans based on these or previously prepared studies. We are well -versed in stormwater regulations
throughout the state of California to help clients understand the permitting process and guide them
through difficult development decisions.
Water Quality Management Plan (WQMP)
Kimley-Horn's specialists can help you overcome water quality management issues through resource -
focused solutions that add value to sites while meeting federal, state, and/or local requirements.
These solutions include green infrastructure design, watershed or nutrient management plans, stream
restoration, regulatory permitting, program developments, asset management, and retrofitting of non-
compliant stormwater control facilities. We understand stormwater management solutions should do
more than address regulatory requirements —they should provide value to the site and community
by incorporating solutions to flooding, providing open spaces and parks, protecting our natural water
resources, and considering aesthetics.
Bid Advertisement Support
Kimley-Horn excels at making our clients successful, from project beginning to end, including bid support
services. We can prepare and distribute bid documents on behalf of the City, review contractor bids,
prepare bid tabulation, and prepare a contractor recommendation. Although our aim is to prepare a plan
set that can stand by itself, we will respond to contractor requests for information and clarification in
a timely manner.
Construction Support
Kimley-Horn's full -service consulting includes comprehensive construction administration services with
experienced inspection staff in all types of construction. Our construction phase personnel can prepare
bid documents and contractor notification, attend pre -construction conferences and regular project
meetings, and provide review and approval of pay estimates. In addition, our construction phase services
include site visits and observation of construction, preparing change orders and recommendations,
shop drawings and samples review, inspections and tests of non-standard site -related work, substantial
completion determination, site punch list generation, and final notice of acceptability of work. As project
requirements demand, Kimley-Horn can provide the City copies of as -built plans based on contractor's
redlines incorporating all changes made during the construction period.
City of Santa Ana LPOC77002.2023
Kimley>Morn lo
e. Relevant Project Experience
Our recent experience with similar projects within the last five years is outlined below and demonstrates
our team's capabilities and familiarity with the project area.
City of National City, On -Call for Capital Improvement Program,
National City, CA
Kimley-Horn was selected by the City of National City to provide on -call planning and design services.
Select projects are listed below:
Paradise Creek Educational Park
Kimley-Horn assisted the City of
National City in transforming the
Paradise Creek Educational Park
by restoring the natural creek
habitat adjacent to Paradise Creek
while also providing a gathering
space, recreational and educational
opportunities, and connectivity
within the most severely
disadvantaged community in
National City. Kimley-Horn helped
the City apply for and secure a
0 ;+; QA " k f__
Site Plan
PLAN LEGEND
0
MEMO"
1�
T l
Grant, as well as prepared
construction PS&E for the project. P6waA4z Cwek EAv44�i� Powk
The project involved removing a
large portion of impervious pavement-, establishing a native garden, plant walk, decomposed granite
nature trail along the creek, and a community garden-, and constructing water quality bioswales and a rain
garden. This project was awarded a Healthy Community Award by SID Circulate in 2016 and Project of the
Year by APWA in 2018.
Kimball Park
Kimley-Horn provided master planning
and design of improvements for the
renovation of Kimball Park in National
City. The proposed upgrades included
removal of an existing temporary skate
park and design of a new permanent
skate park, two basketball courts, a
reflection garden, a native plant walk,
a performance stage, a new stadium
shade structure, and a new playground.
"M MW W
The project also included design of a
P FA large public art wall and improvements
to the City Arts Center Kimley
Horn's responsibilities included landscape architecture, civil engineering for grading, erosion control
plans, hydrology/hydraulics report, water quality technical report, utility coordination, and construction
administration. Kimley-Horn also led the effort to prepare a California Proposition 84 grant application for
the proposed improvements.
City of Santa Ana - LPOC77002.2023 Kimley)))Horn 11
Signage and Wayfinding Plan
Utilizing grant funding from the Port of San Diego and
SANDAG, the City of National City selected Kimley-
Horn to design a plan to improve the vehicular and
pedestrian navigation of the City's roadways with a
focus on the spirit and the vitality of the community.
The implemented signage and wayfinding elements
inform the public about places of interest including
recreational areas, transit stations, facilities, and
neighborhoods to provide a sense of place to
residents and visitors alike.
The scope of the project included the planning,
design, construction administration, and
i plementation of arrival riatewav directional and
I I I
interpretive signage, as well as decorative banners throughout the City's Historic Downtown, Old Town,
and Marina Neighborhoods. The project also improves pedestrian, bicycle, and transit connectivity
throughout the Historic Downtown, Old Town, and Marina neighborhoods by clearly designating paths of
travel for pedestrians. Clear, safe, and direct paths of travel were identified to the City's numerous points
of interest from city entry points and transit stations. Additionally, the project has facilitated access by
walking, bicycling, and transit for persons of all ages, income, and ability.
ICI-7A
El Toyon Park
El Toyon Park is a heavily used 25-acre
community park in the City of National
City, California. The park includes the
El Toyon Recreation Center, basketball
courts, tennis courts, baseball
and football fields, picnic areas, a
playground, a horseshoe pit, a dog
park and an artificial turf soccer field.
Kimley-Horn was selected by the City
of National City to assess and update
the park's aging landscape irrigation
infrastructure.
By utilizing extensive on -site
investigation, Kimley-Horn was
able to recommend both cost and
maintenance related design eificiencies
while maintaining the specifications set forth in the State of California's water efficiency ordinance.
Services provided included Construction Documents, Specifications, Estimate, Bidding Support and
Construction Administration.
Client Contact Information
Roberto Yano, Director of Public Works
1243 National City Boulevard,
National City, CA 91950
619.336.4383
ryano@nationalcityca.gov
Consultant Project Manager
Randall Kopff, PLA, CLARB
Year Completed
2018 (Paradise Creek), 2016 (Kimball), Ongoing
(Signage, El Toyon)
City of Santa Ana LPOC77002.2023
Kimley>Morn 12
City of Moreno Valley, Landscape Architecture On -Call, Moreno Valley, CA
Kimley-Horn was selected by the City of Moreno Valley to provide on -call planning and design services.
Select projects are listed below:
Bark Park
The City of Moreno
Valley Parks and
Community Services
Department selected
Kimley-Horn to support
its pursuit of Statewide
Park Development and
Community Revitalization
Program grant funds to
develop a new dog park.
The location and popularity
of the existing Hound
Town Dog Park on the
City's north side drove the
need for another dog park
on the opposite side of
Moreno Valley.
Kimley-Horn assisted in developing a design that would alleviate overuse and augment the amenities
offered at Hound Town. The resulting Bark Park Master Plan created a vision for the space that has the
opportunity to become a special oasis that will capture and celebrate the unique bond between dogs
and humans, serving multiple community needs. Kimley-Horn provided Landscape Architecture, Civil
Engineering, Cost Estimation, and Grant Assistance Services.
Client Contact Information Consultant Project Manager
Lee Withers, Senior Management Analyst Randall Kopff, PLA, CLARB
14075 Frederick St., Moreno Valley, CA 92553 Year Completed
951.413.3726 2021
leew@moval.org
City of El Centro, On -Call for Engineering (and Other) Services, El Centro, CA
Kimley-Horn was selected by the City of El Centro to provide on -call planning and design services. Select
projects are listed below:
Plank Park
Kimley-Horn developed a time and budget -sensitive
approach to generate permit -ready construction
documents for this 3.6-acre park utilizing several
of the design objectives outlined in the City's Parks
and Recreation Facilities Master Plan. The project
was designed in two phases and included the
installation of a playground, turf areas, drought
tolerant trees, shrubs, bioswales, and over 3,500
feet of multipurpose pathways which were designed
c inrifirmil fnr thin c,=ncitixij= rlmcomrt =nx/imnm,=nt
Other low -impact development techniques were used to collect runoff from nearby abutting roads and
improvement of the quality of water. Services provided included project management, civil engineering,
landscape architecture, and construction support.
City of Santa Ana - LPOC77002.2023 Kimley>>>l-lorn 13
Aquatic Center
Kimley-Horn's design of this aquatic center
incorporates creative features that balance
competitive and recreational water and relate to
the architectural and cultural context and character
of El Centro. The aquatic center includes a new
competition pool, a warm-up pool, and multi -use
recreational pools. Other improvements located in
the park are landscape and irrigation improvements,
decorative hardscape, a 5,000 SF aquatic center
building, concession stands, shade structures, water
and sewer services, storm drain improvements,
sports and pedestrian lighting, and audio and
electrical components. Additionally, the Kimley-
Horn team prepared multiple concept drawings and
facilitated two public workshops and a City staff
design charrette.
Client Contact Information
Adriana C. Nava, AICP, Community
Services Director
1275 Main Street, El Centro, CA, 92243
760.337.4555
anava@cityofelcentro.org
Consultant Project Manager
Randall Kopff, PLA, CLARB
Year Completed
2017 (Plank Park), 2021 (Aquatics Center)
City of Santa Ana, 17th Street Triangle Park, Santa Ana, CA
The 17th Street Triangle Park Renovation project is centered around the reconstruction of an overlook
deck that was originally built back in 2012 but then suffered from vandalism and fire and had to be
torn down for public safety reasons. Kimley-Horn is currently serving as Landscape Architect and
Civil Engineer and the scope includes the re -design of the overlook deck utilizing structural steel, new
planting and irrigation throughout the park area, establishing power and new night lighting, and some
interpretive signage.
Client Contact Information Consultant Project Manager
Mindy Ly, Civil Engineer Randall Kopff, PLA, CLARB
14075 Frederick St., Moreno Valley, CA 92553 Year Completed
714.647.5665
mly@santa-ana.org Ongoing
ZONES'
ZONE 1. (211.p ZONEV
-1-C :
(U"FOE-81. BUFFER
OF EXIVING SHRUBS -OW.-CHING-ES
'OET -'B N-N-YORDEE UNI-EMENABSON SHFUES
EFFE-QUALMES GWSESANDWILDFLOMRS _1 &GROU OCOVER
NOAS-1-
City of Santa Ana LPOC77002.2023 Kimley>Morn 14
05
f References
City of Santa Ana, 17th Street Triangle Park, Santa Ana, CA
Mindy Ly, Civil Engineer
14075 Frederick St., Moreno Valley, CA 92553
714.647.5665
mly@santa-ana.org
City of Moreno Valley Parks and Community Services, Bark Park,
Moreno Valley, CA
Lee Withers, Senior Management Analyst
14075 Frederick St., Moreno Valley, CA 92553
951.413.3726
leew@moval.org
City of National City, On -Call for Capital Improvement Program,
National City, CA
Roberto Yano, Director of Public Works
1243 National City Boulevard, National City, CA 91950
619.336.4383
ryano@nationalcityca.gov
City of Chula Vista Development Services Department, Millenia Park,
Chula Vista, CA
Mary Radley
Landscape Architect # 4372
276 Fourth Avenue, Chula Vista, CA 91910
619.407.3542
mradley@ci.chula-vista.ca.us
City of Lancaster Avenue J/SR 14 (SR 138) Interchange PSR-PDS, PA&ED
and PS&E, Lancaster, CA
Michael Livingston, Capital Manager —Construction
44933 N Fern Avenue, Lancaster, CA 93534
661.723.6227
vmlivingston@cityoflancasterca.org
City of El Centro, On -Call for Engineering (and Other) Services, El Centro, CA
Adriana C. Nava, AICP, Community Services Director
1275 Main Street, El Centro, CA, 92243
760.337.4555
anava@cityofelcentro.org
City of Santa Ana - LPOC77002.2023 Kimley>>>Horn 15
2. FEE PROPOSAL
Kimley-Horn's standard rate sheet has been included in the separate, sealed envelope submitted
alongside our statement of qualifications for this on -call contract.
City of Santa Ana - LPOC77002.2023
7
Kimley)))Horn 16
3. CERTIFICATIONS
Per the RFP, the following attachments are included in the appendix of this proposal:
• Attachment 3-1: Non -Collusion Affidavit
• Attachment 3-2: Non -Lobbying Certification
• Attachment 3-3: N on-Discri m i nation Certification
City of Santa Ana - LPOC77002.2023 Kimley)))Horn 17
This page intentionally left blank.
City of Santa Ana - LPOC77002.2023 Kimley)))Horn 18
Attachment 3-1: Non-Coflusion Affidavit
Appendix
ATrACHMENT 3-1: NON-COLLUSIONAFFIDAVIT
CERTIFICATIONS
NON -COLLUSION AFFIDAVIT
(Title 23 United States Code Section 112 and
Public Contract Code Section 7106)
To the CITYOF SANTAANA DEPARTMENT OF PUBLIC WORKS
In accordance with Title 23 United States Code Section 112 and Public Contract Code 7106 the BIDDER
declares that the bid is not made in the interest of, or on behalf of, any undisclosed person, partnership,
company, association, organization, or corporation; that the bid is genuine and not collusive or sham; that
the BIDDER has not directly or indirectly induced or solicited any other BIDDER to put in a false or sham
bid, and has not directly or indirectly colladed, conspired, connived or agreed with any BIDDER or anyone
else to put in a sham bid, or that anyone shall refrain from bidding; that the BIDDER has not in any
mamer, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the
bid price of the BIDDER or any BIDDER, or to fix any overhead, profit, or cost element of the bid price,
or of that of any other BIDDER, or to secure any advantage against the public body awarding the contract
of anyone interested in the proposed contract; that all statements contained in the bid are true; and, further,
that the BIDDER has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or
the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to
any corporation, partnership, company association, organization, bid depository, or to any member or agent
thereof to effectuate a collusive or sham bid.
Note: The ^ve Non-coNion Affidavit is part of the Proposal Signing this Proposal on the
D er�e�pof:4also constitute signature of this Non -collusion Affidavit. BIDDERS
'�ion
ma a e certification may subject the certifier to criminal prosecution,
thartr
Signed Darren J. Adrian, Sr. Vice President
State of California
County of Qff��O-
Subscribed_ qnd sworn to (or affirmed) before me on this day of MAA 20 _5 by
DaYq�ri �Wv,*,— . proved to me on the basis of satisfactory evidence to be the persoij(<who appeared
before me.
1:�
Notary Public Signature
------------ r
EMMA SORTO
Notary Public - California
Orange County
Cornmission # 2317156 F
Notary Public Seal
City of Santa Ana RFP 22-097
Page A3-1
City of Santa Ana - LPOC77002.2023
Kimley)))Horn 19
This page intentionally left blank.
City of Santa Ana - LPOC77002.2023 Kimley)))Horn 20
Attachment 3-2: Non -Lobbying Certification
Appendix
ATTACHMENT 3-2: NON -LOBBYING CERTIFICATION
CERTIFICATIONS
The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her
knowledge and belief, that:
No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to
any person for influencing or attempting to influence an officer or employee of any federal agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress
in connection with the awarding of any federal contract, the making of any federal grant, the making
of any federalloan, the entering into of any cooperative agreement, and the extension, continuation,
renewal, amendment, or modification of any federal contract grant, loan, or cooperative agreement.
2. If any funds other than federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence any officer or employee of anyfederal agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in
connection with this federal contract, grant loan, loan or cooperative agreement, the undersigned
shall complete and submit a "Disc losure of Lobbying Activities".
This certification is a material representation of fact upon which reliance was placed when this transaction was made
or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed
by Section 1352, Title 3 1, U S. Code. Any person who fails to file the required certific ation shall be subject to a civil
penalty of not less than $ 10,000 and not more than $ 100,000 for each such failure.
The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require that the
language of this certification be included in all lower tier subcontracts, which exceed $ 100,000 and that all such sub
recipients shall certify and disclose accordingly.
Firm Kimley-Horn and AssocizKtes, Inc.
Signed and Printed Name:
Title Senior Vice President
Date March 15, 2023
Darren J. Adrian, P.E.
City of Santa Ana - LPOC77002.2023 Kimley)))Horn 21
Attachment 3-3: Non -Discrimination Certification
Appendix
ATTACHMENT 3-3: NON-DISCRIAUNATION CERTIFICATION
CERTIFICATIONS
The undersigned consultant or corporate officer, during the performance of this contract, certifies as
follows:
1. The Consultant shall not discritninate against any employee or applicant for employment because of
race, color, religion, sex, or national origin. The Consultant shall take affirmative action to ensure
that applicants are employed, and that employees are treated during employment without, regard to
their race, color, religion, sex, or national origin. Such action shall include, but not be limited to, the
following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising;
layoff or termination; rates of pay or other forms of compensation; and selection for training,
including apprenticeship. The Consultant agrees to post in conspicuous places, available to
employees and applicants for employment, notices to be provided setting forth the provisions of this
nondiscrimination clause.
2. The Consultant shalt in all solicitations or advertisements for employees placed by or on behalf of
the Consultant, state that all qualified applicants will receive consideration for employment without
regard to race, color, religion, sex, or national origin.
3. The Consultant shall send to each labor union or representative of workers with which he/she has a
collective bargaining agreement or other contract or understanding, a notice to be provided advising
the said labor union or workers' representatives of the Consultant's commitments under this section,
and shall post copies of the notice in conspicuous places available to employees and applicants for
employment.
4. The Consultant shall comply with all provisions of Executive Order 11246 of September 24, 1965,
and of the rules, regulations, and relevant orders of the Secretary of Labor.
5. The Consultant shall furnish all information and reports required by Executive Order 11246 of
September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant
thereto, and will permit access to his/her books, records, and accounts by the administering agency
and the Secretary of Labor for purposes of investigation, to ascertain compliance with such rules,
regulations, and orders.
6. In the event of the Consultant's non-compliance with the nondiscrimination clauses of this contract
or with any of the said rules, regulations, or orders, the contract may be canceled, terminated, or
suspended in whole or in part and the Consultant may be declared ineligible for ffirther Government
contracts or federally assisted construction contracts in accordance with procedures authorized in
Execution Order 11246 of September 24, 1965, and such other sanctions may be imposed and
remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule,
regulations, or order of the Secretary of Labor, or as otherwise provided by law.
7. The Consultant shall include the portion of the sentence iminediately preceding paragraph (1) and
the provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted
City of Santa Ana - LPOC77002.2023 Kimley)))Horn 22
by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive
Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontract
or purchase order as the administering agency may direct as means of enforcing such provisions,
including sanctions for noncompliance; provided, however, that in the event the Consultant becomes
involved in, or is threatened with, litigation with a sub -consultant or vendor as a result of such
direction by the administering agency, the Consultant may request that the United States enter into
such litigation to protect the interests of the United States.
8. Pursuant to California Labor Code Section 1735, as added by Chapter 643 Stats. 1939, and as
amended,
No discrimination shall be made in the employment of persons upon public works because of race,
religious creed, color, national origin, ancestry, physical handicaps, mental condition, marital status, or
sex of such persons, except as provided in Section 1420, and any consultant of public works violating
this Section is subject to all the penalties imposed for a violation of the Chapter.
Signed: _ / — z�_-
Title: Darren J. Adrian, P.E., Sr. Vice President
Firm: Kimley-Horn and Associates, Inc.
Date: -March 15, 2023
City of Santa Ana - LPOC77002.2023 Kimley)))Horn 23
EXHIBIT C
COMPENSATION
Consultant's Fee Proposal including hourly rates if applicable
Kimley �)) Horn
Kimley-Horn and Associates, Inc.
Hourly Labor Rate Schedule
Classification
Rate
Analyst 1
$120-$160
Analyst 11
$160-$195
Professional
$195-$235
Senior Professional 1
$235-$310
Senior Professional 11
$310-$395
Senior Technical Support
$155-$285
Technical Support
$95-$155
Support Staff
$85 - $135_
Effective through June 30, 2024
Subject to annual adjustment thereafter
External Reimbursable Expenses will be charged at 10% mark-up, or per the Contract
Sub -Consultants will be billed per the Contract
EXHIBIT 4
CONSULTANT AGREEMENT BETWEEN THE CITY OF SANTA ANA AND
MIG, INC. FOR ON -CALL LANDSCAPE ARCHITECTURAL SERVICES
THIS AGREEMENT is made and entered into on this 16th day of May, 2023 by and between
MIG, Inc. ("Consultant"), and the City of Santa Ana, a charter city and municipal corporation
organized and existing under the Constitution and laws of the State of California ("City").
RECITALS
A. On February 22, 2023 the City issued a Request for Proposal No. 22-097 by which it
desired to retain a Consultant having special skill and knowledge in the field of. landscape
architectural services on an on -call basis for the City's Public Works Agency.
B. Consultant submitted a responsive proposal that was among those selected by the city.
Consultant represents that it is able and willing to provide such services described in the
scope of work that was included in the RFP No. 22-097.
C. In undertaking the performance of this Agreement, Consultant represents that it is
knowledgeable in its field and that any services performed by Consultant under this
Agreement will be performed in compliance with such standards as may reasonably be
expected from a professional consulting firm in the field.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the
terms and conditions hereinafter set forth, the parties agree as follows:
1. SCOPE OF SERVICES
Consultant shall perform the services that were described in the scope of work included in
the RFP No. 22-097, during the term of this Agreement, the tasks and obligations including all
labor, materials, tools, equipment, and incidental customary work required to fully and adequately
complete the services described and set forth in "Scope of Services - Exhibit A", attached hereto
and incorporated by reference, and as further described in Consultant's Proposal, attached hereto
an incorporated herein by this reference as "Consultant's Proposal - Exhibit B".
2. COMPENSATION
a. City neither warrants nor guarantees any minimum or maximum compensation to
Consultant under this Agreement. Consultant shall be paid only for actual services
performed under this Agreement at the rates and charges identified in Consultant's Fee
Proposal, which is attached hereto and fully incorporated herein by this reference as
"Compensation - Exhibit C". Consultant is one of ten (10) separate consultants
selected to provide services on an on -call basis under RFP 22-097. The total
compensation for services provided by all consultants selected under RFP 22-097 shall
not exceed the shared aggregate amount of $5,000,000.00 during the term of this
Agreement, including any extension periods, as set forth in Section 3, below.
b. Payment by City shall be made within forty-five (45) days following receipt of proper
Page 1 of 10
invoice evidencing work performed, subject to City accounting procedures. Payment
need not be made for work which fails to meet the standards of performance set forth
in the Recitals which may reasonably be expected by City.
c. Notwithstanding any contrary terms contained within Consultant's Fee Proposal,
Consultant's fees shall not increase by more than 3% annually over the term of this
Agreement, including any extension periods, unless directly affected by Prevailing
Wage laws, if applicable.
3. TERM
This Agreement shall commence on May 16, 2023 and end on May 15, 2026, with the
option for the City to grant up to two (2), one-year extension, exercisable by a writing by the City
Manager and the City Attorney, unless terminated earlier in accordance with Section 15, below.
4. INDEPENDENT CONTRACTOR
Consultant shall, during the entire term of this Agreement, be construed to be an
independent contractor and not an employee of the City. This Agreement is not intended nor shall
it be construed to create an employer -employee relationship, a joint venture relationship, or to
allow the City to exercise discretion or control over the professional manner in which Consultant
performs the services which are the subject matter of this Agreement; however, the services to be
provided by Consultant shall be provided in a manner consistent with all applicable standards and
regulations governing such services. Consultant shall pay all salaries and wages, employer's social
security taxes, unemployment insurance and similar taxes relating to employees and shall be
responsible for all applicable withholding taxes.
5. OWNERSHIP OF MATERIALS
This Agreement creates a non-exclusive and perpetual license for City to copy, use,
modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property
embodied in plans, specifications, studies, drawings, estimates, and other documents or works of
authorship fixed in any tangible medium of expression, including but not limited to, physical
drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or
caused to be prepared by Consultant under this Agreement ("Documents & Data"). Consultant
shall require all subcontractors to agree in writing that City is granted a non-exclusive and
perpetual license for any Documents & Data the subcontractor prepares under this Agreement.
Consultant represents and warrants that Consultant has the legal right to license any and all
Documents & Data. Consultant makes no such representation and warranty in regard to
Documents & Data which were provided to Consultant by the City. City shall not be limited in
any way in its use of the Documents and Data at any time, provided that any such use not within
the purposes intended by this Agreement shall be at City's sole risk.
Page 2 of 10
6. INSURANCE
Consultant shall procure and maintain for the duration of the contract insurance against
claims for injuries to persons or damages to property which may arise from or in connection with
the performance of the work hereunder and the results of that work by the Consultant, its agents,
representatives, employees or subcontractors.
a. Consultant shall not commence work for the City until it has provided evidence
satisfactory to the City that it has secured all insurance required under this Section. In
addition, Consultant shall not allow any subconsultant to commence work on any
subcontract until it has secured all insurance required under this Section.
b. Insurance coverage shall be at least as broad as:
(i) Commercial General Liability (CGL): Insurance Services Office
Form CG 00 01 covering CGL on an "occurrence" basis, including
products and completed operations, property damage, bodily injury and
personal & advertising injury with limits no less than $2,000,000 per
occurrence. If a general aggregate limit applies, either the general
aggregate limit shall apply separately to this project/location (ISO CG
25 03 or 25 04) or the general aggregate limit shall be twice the required
occurrence limit.
(ii) Automobile Liability: Insurance Services Office Form Number CA
000 1 covering, Code I (any auto), or if Consultant has no owned autos,
Code 8 (hired) and 9 (non -owned), with limit no less than $1,000,000
per accident for bodily injury and property damage.
(iii) Workers' Compensation insurance as required by the State of
California, with Statutory Limits, and Employer's Liability Insurance
with limit of no less than $ 1,000,000 per accident for bodily injury or
disease.
(iv) Professional Liability (Errors and Omissions) Insurance
appropriates to the Consultant's profession, with limit no less than
$2,000,000 per occurrence or claim, $2,000,000 aggregate.
(v) If the Consultant maintains broader coverage and/or higher limits
than the minimums shown above, the City requires and shall be entitled
to the broader coverage and/or the higher limits maintained by the
Consultant. Any available insurance proceeds in excess of the specified
minimum limits of insurance and coverage shall be available to the City.
c. Other Insurance Provisions. The insurance policies are to contain, or be endorsed
to contain, the following provisions:
Page 3 of 10
(1) Additional Insured Status. The City, its officers, officials, employees,
and volunteers are to be covered as additional insureds on the CGL
policy with respect to liability arising out of work or operations
performed by or on behalf of the Consultant including materials, parts,
or equipment furnished in connection with such work or operations.
General liability coverage can be provided in the form of an
endorsement to the Consultant's insurance (at least as broad as ISO
Form CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG
20 38; and CG 20 37 forms if later revisions used).
(ii) Primary Coverage. For any claims related to this contract, the
Consultant's insurance coverage shall be primary insurance primary
coverage at least as broad as ISO CG 20 01 04 13 as respects the City,
its officers, officials, employees, and volunteers. Any insurance or self-
insurance maintained by the City, its officers, officials, employees, or
volunteers shall be excess of the Consultant's insurance and shall not
contribute with it.
(iii)Notice of Cancellation. Each insurance policy required above shall
state that coverage shall not be canceled, except with notice to the City.
(iv)Waiver of Subrogation. Consultant hereby grants to City a waiver of
any right to subrogation which any insurer of said Consultant may
acquire against the City by virtue of the payment of any loss under such
insurance. Consultant agrees to obtain any endorsement that may be
necessary to affect this waiver of subrogation, but this provision applies
regardless of whether or not the City has received a waiver of
subrogation endorsement from the insurer.
(v) Self -Insured Retentions. Self -insured retentions must be declared to
and approved by the City. The City may require the Consultant to
purchase coverage with a lower retention or provide proof of ability to
pay losses and related investigations, claim administration, and defense
expenses within the retention. The policy language shall provide, or be
endorsed to provide, that the self -insured retention may be satisfied by
either the named insured or City.
(vi) Acceptability of Insurers. Insurance is to be placed with insurers
authorized to conduct business in the state with a current A.M. Best's
rating of no less than ANII, unless otherwise acceptable to the City.
(vii) Claims Made Policies. If any of the required policies provide
coverage on a claims -made basis:
The Retroactive Date must be shown and must be before the date of
the contract or the beginning of contract work.
Page 4 of 10
Insurance must be maintained and evidence of insurance must be
provided for at least five (5) years after completion of the contract
of work.
If coverage is canceled or non -renewed, and not replaced with
another claims -made policy form with a Retroactive Date prior to
the contract effective date, the Consultant must purchase "extended
reporting" coverage for a minimum of five (5) years after
completion of contract work.
(viii) Verification of Coverage. Consultant shall furnish the City with
original Certificates of Insurance including all required amendatory
endorsements (or copies of the applicable policy language effecting
coverage required by this clause) and a copy of the Declarations and
Endorsement Page of the CGL policy listing all policy endorsements to
City before work begins. However, failure to obtain the required
documents prior to the work beginning shall not waive the Consultant's
obligation to provide them. The City reserves the right to require
complete, certified copies of all required insurance policies, including
endorsements required by these specifications, at any time.
(ix) Subcontractors. Consultant shall require and verify that all
subcontractors maintain insurance meeting all the requirements stated
herein, and Consultant shall ensure that City is an additional insured on
insurance required from subcontractors.
(x) Special Risks or Circumstances. City reserves the right to modify
these requirements, including limits, based on the nature of the risk,
prior experience, insurer, coverage, or other special circumstances.
7. INDEMNIFICATION
Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers,
agents, employees, contractors, special counsel, and representatives from liability: (1) for personal
injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for
personal injury, including death, and claims for property damage, which may arise from the
negligent operations of the Consultant, its subcontractors, agents, employees, or other persons
acting on its behalf which relates to the services described in section 1 of this Agreement; and (2)
from any claim that personal injury, damages, just compensation, restitution, judicial or equitable
relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and
hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial
or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in
this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant
further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including
fees and costs for special counsel to be selected by the City, regarding any action by a third party
challenging the validity of this Agreement, or asserting that personal injury, damages, just
compensation, restitution, judicial or equitable relief due to personal or property rights arises by
Page 5 of 10
reason of the terms of, or effects arising from this Agreement. City may make all reasonable
decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing,
to the extent Consultant's services are subject to Civil Code Section 2782.8, the above indenmity
shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of,
pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant.
8. INTELLECTUAL PROPERTY INDEMNIFICATION
Consultant shall defend and indemnify the City, its officers, agents, representatives, and
employees against any and all liability, including costs, for infringement of any United States'
letters patent, trademark, or copyright infringement, including costs, contained in the work product
or documents provided by Consultant to the City pursuant to this Agreement.
9. RECORDS
Consultant shall keep records and invoices in connection with the work to be performed
under this Agreement. Consultant shall maintain complete and accurate records with respect to
the costs incurred under this Agreement and any services, expenditures, and disbursements
charged to the City for a minimum period of three (3) years, or for any longer period required by
law, from the date of final payment to Consultant under this Agreement. All such records and
invoices shall be clearly identifiable. Consultant shall allow a representative of the City to
examine, audit, and make transcripts or copies of such records and any other documents created
pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all
work, data, documents, proceedings, and activities related to this Agreement for a period of three
(3) years from the date of final payment to Consultant under this Agreement.
10. CONFIDENTIALITY
If Consultant receives from the City information which due to the nature of such
information is reasonably understood to be confidential and/or proprietary, Consultant agrees that
it shall not use or disclose such information except in the perfonnance of this Agreement, and
further agrees to exercise the same degree of care it uses to protect its own information of like
importance, but in no event less than reasonable care. "Confidential Information" shall include all
nonpublic information. Confidential information includes not only written information, but also
information transferred orally, visually, electronically, or by other means. Confidential
information disclosed to either party by any subsidiary and/or agent of the other party is covered
by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any
information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the
Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant
without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e)
is independently developed by the Consultant without reference to information disclosed by the
City.
11. CONFLICT OF INTEREST CLAUSE
Consultant covenants that it presently has no interests and shall not have interests, direct
Page 6 of 10
or indirect, which would conflict in any manner with performance of services specified under this
Agreement.
12. NON-DISCRIMINATION
Consultant shall not discriminate because of race, color, creed, religion, sex, marital status,
sexual orientation, gender identity, gender expression, gender, medical conditions, genetic
information, or military and veteran status, age, national origin, ancestry, or disability, as defined
and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization,
promotion, termination or other employment related activities or any services provided under this
Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all
applicable federal, state and local laws and regulations.
13. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and
Consultant, and supersedes any and all other agreements, oral or written, between the parties. In
the event of a conflict between the terms of this Agreement and any attachments hereto, the terms
of this Agreement shall prevail. This Agreement may not be modified except by written instrument
signed by the City and by an authorized representative of Consultant. The parties agree that any
terms or conditions of any purchase order or other instrument that are inconsistent with, or in
addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each
party to this Agreement acknowledges that no representations, inducements, promises or
agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any
party, which is not embodied herein.
14. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Consultant,
Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior
written consent of the City and any such assignment, transfer, delegation or subcontract without
the City's prior written consent shall be considered null and void. Nothing in this Agreement shall
be construed to limit the City's ability to have any of the services which are the subject to this
Agreement performed by City personnel or by other consultant and/or contractors retained by City.
15. TERMINATION
This Agreement may be terminated by the City upon thirty (30) days written notice of
termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant
compensation for all services performed by Consultant prior to receipt of such notice of
termination, subject to the following conditions:
a. As a condition of such payment, the Executive Director may require Consultant to
deliver to the City all work product(s) completed as of such date, and in such case
such work product shall be the property of the City unless prohibited by law, and
Consultant consents to the City's use thereof for such purposes as the City deems
appropriate.
Page 7 of 10
b. Payment need not be made for work which fails to meet the standard of
performance specified in the Recitals of this Agreement.
16. WAIVER
No waiver of breach, failure of any condition, or any right or remedy contained in or
granted by the provisions of this Agreement shall be effective unless it is in writing and signed by
the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or
remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not
similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies.
17. JURISDICTION - VENUE
This Agreement has been executed and delivered in the State of California and the validity,
interpretation, performance, and enforcement of any of the clauses of this Agreement shall be
determined and governed by the laws of the State of California. Both parties further agree that
Orange County, California, shall be the venue for any action or proceeding that may be brought or
arise out of, in connection with or by reason of this Agreement.
18. PROFESSIONAL LICENSES
Consultant shall, throughout the term of this Agreement, maintain all necessary licenses,
permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder
and required by the laws and regulations of the United States, the State of California, the City of
Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and
in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and
exemptions. Said inability shall be cause for termination of this Agreement.
19. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this Agreement
shall be in writing and shall be deemed to be properly given if delivered in person or mailed by
first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in
the manner provided in this Section, to the following persons:
To City:
Jennifer L. Hall
Clerk of the City Council
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
Fax: 714- 647-6956
Page 8 of 10
With courtesy copies to:
Nabil Saba
Executive Director, Public Works Agency
City of Santa Ana
20 Civic Center Plaza (M-xx)
P.O. Box 1988
Santa Ana, California 92702
Fax:
To Consultant:
Steve Lang
Principal in Charge
MIG, Inc.
109 W. Union Ave.
Fullerton, CA 92832
A party may change its address by giving notice in writing to the other party. Thereafter,
any communication shall be addressed and transmitted to the new address. If sent by mail,
communication shall be effective or deemed to have been given three (3) days after it has been
deposited in the United States mail, duly registered or certified, with postage prepaid, and
addressed as set forth above. If sent by fax, communication shall be effective or deemed to have
been given twenty-four (24) hours after the time set forth on the transmission report issued by the
transmitting facsimile machine, addressed as set forth above. For purposes of calculating these
time frames, weekends, federal, state, County or City holidays shall be excluded.
20. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature herein below has the
power, authority and right to bind their respective parties to each of the terms of
this Agreement, and shall indemnify City fully, including reasonable costs and
attorney's fees, for any injuries or damages to City in the event that such authority
or power is not, in fact, held by the signatory or is withdrawn.
b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully
set forth in the body of this Agreement.
[signatures on following page]
Page 9 of 10
SIGNATURE PAGE FOR CONSULTANT AGREEMENT BETWEEN THE CITY OF
SANTA ANA AND MIG, INC. FOR ON -CALL LANDSCAPE
ARCHITECTURAL SERVICES
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first
above written.
ATTEST:
JENNIFER L. HALL
City Clerk
APPROVED AS TO FORM:
SONIA R. CARVALHO
City Attorney
By:
;GN'ATHAN T. MARTINI��
Assistant City Attorney
RECOMMENDED FOR APPROVAL:
NABIL SABA
Executive Director
Public Works Agency
CITY OF SANTA ANA
KRISTINE RIDGE
City Manager
CONSULTANT:
STEVE LANG V
Principal in Charge
Page 10 of 10
EXHIBIT A
SCOPE OF SERVICES
Appendix
ATTACHMENT I
SCOPE OF WORK
CITY OF SANTA ANA
REQUEST FOR PROPOSALS
FOR
ON -CALL LANDSCAPE ARCHITECTURAL SERVICES
RFP NO. 22-097
INTRODUCTION/BACKGROUND
The City of Santa Ana, Public Works Agency is seeking proposals from qualified firms to provide on -call
landscape architectural services.
The City of Santa Ana is located in central Orange County, flanked roughly by the Santa Ana River to the west,
Santiago Creek to the north, 1-55 freeway to the east and South Coast Metro area to the south. The city is
approximately 10 miles east of the Pacific coast and 30 miles south of Los Angeles. Incorporated in 1889 and
designated the county seat, Santa Ana is both the largest city in the county and one of the largest in the state of
Califoriiia, as Santa Ana's current population is estimated to surpass 334,000. This populace, living within the
city's 27.2 square miles, translates into approximately 12,000 residents per square mile, making Santa Ana the
densest city in Orange County and second densest in the State.
Since 1947, the parks system was managed by the Parks, Recreation & Community Services Agency.
In March 2022, the entire Park Services Division, which includes Park Planning and Park Maintenance,
transitioned to the Public Works Agency.
The City of Santa Ana's Public Works Agency (PWA) is now responsible for the planning, design, development
and maintenance of fifty-four (54) parks, ten (10) recreation/community centers, two (2) senior centers, one (1)
nature center, thirteen (13) miles of Class I recreational trails, 2 lakes, 5 municipal pools, the Santa Ana Zoo
and multiple joint -use sites. The City's mission through our park system is to make lives and communities
better now and in the future by providing access to nature, outdoor space to play and exercise, facilities for self -
directed and organized recreation, positive alternatives for youth, and activities that encourage social
connections, human development, and lifelong learning.
In April 2022, the City updated its General Plan, including the Open Space Element and Bikeways Master Plan.
In May 2022, the Parks, Recreation & Community Services Agency adopted its first Parks Master Plan.
The Park Planning Division seeks the services of a landscape architectural firm(s) to be available on -call, to
augment staff with delivery of projects potentially on all levels, ranging from site specific master planning,
concept planning, feasibility studies, design, contract document development bid advertisement and
construction support.
SCOPE OF WORK
In general, the Consultant shall perform landscape architectural services on an "on -call. or as -
needed" basis for various project assigned by the City during the term of the agreement. The
Consultant shall have demonstrated expertise and experience in the areas of parks and recreation
or other municipal projects, in areas that include but are not limited to planning new parks, site
specific master planning of existing parks, sports fields & sports courts renovations, skate parks,
dog parks, splash pads, bike trails, site lighting, water conservation, habitat restoration, urban
forestry, landscape renovations, irrigation renovations, interpretive signage:
Design Expertise: In addition to having a solid understanding of parks and recreation
projects, Consultant shall have experience and expertise in sustainable environmental
design, low impact development, water wise landscaping and irrigation, current trends,
maintenance needs.
Site Specific Master Planning & Concept Development: Consultant shall have
ability to participate in site specific master planning exercises and concept
development. Consultant shall prepare and deliver colored renderings, 3-D modeling
or other visuals as required to communicate the project. Consultant shall provide final
rendered concept plan upon final approval of the layout.
Community Outreach: If requested, Consultant shall, facilitate community
engagement meetings to collect public input, create community engagement tools.
Meetings and Presentations: If requested, Consultant shall attend and/or facilitate
meetings with City Staff, Neighborhood Associations, permitting agencies, Boards,
Commissions, and/or City Council as required. Consultant shall prepare presentation
materials for us in these meetings.
Feasibility Studies: Consultant shaft have ability to conduct feasibility studies,
analyses and/or preliminary documents for new renovation or alteration projects, to
help City determine viability..
Utility Search and Coordination: Consultant access utility companies and city
records and coordinate into design. Consultant shall coordinate with said agencies
throughout the design process.
Site Surveying: Consultant shall provide all field survey and topographic work
necessary to complete the design effort.
0 Maps and Mapping Services: Consultant shall ability to provide, if requested.
Contract Documents: Consultant shall have ability to prepare complete plans and
specifications for project bid advertisement. City will provide electronic title block files
and boiler plate specifications; consultant shall adapt and develop document to include
City of Santa Ana RFP 22-097
PageAl-1
bid items and definitions, include modifications to General and Special Provisions, and
incorporate technical architectural specifications. Plans shall incorporate design criteria
and requirements conforming to the City of Santa Ana (CSA) and other governmental
agencies including, but not ffinited to the California Building Code, ADA, CSA
Standard Plans. All plans, the title sheet of the specifications, calculations and reports
must be signed and stamped by the consultant's licensed professional landscape
architect, architect or engineer.
Cost Estimating: consultant shallprovide costestimating services to provide "Opinion
of Probable Cost". Consultant shall contact contractors, manufacturers, or draw info
from recently bid projects when preparing their estimates.
Permits: Consultant shall assist City in obtaining approvals and/or permits from
applicable agencies as needed, including project submittal, responding to plan check
comments, and meeting with Building Officials if required.
Environmental: If requested, Consultant shall provide environmental review for
projects, State CEQA and/or Federal NEPA, as required.
Storin Water Best Management Practices: have knowledge and incorporate into
design practice principles of storm water best management practices (BMP).
WQMP: Consultant shall be able to determine when WQMP is required for a project,
have ability to prepare the document, and incorporate the findings in the overall design.
Quality Control: Consultant shall tightly control the quality of the work perform by
in-house staff and/or sub -consultants. Incomplete or poor quality work will not be
accepted. No additional compensation will be approved for changes required to deliver
a tightly coordinated set of contract documents.
Bid Advertisement Support: Consultant shall assist during the bid advertisement
period by responding to bidder questions, attending pre -bid job walks, assisting with
addenda preparation, attending pre -construction meeting.
Construction Support: Consultant shall assist during construction period by attending
pre -construction meeting, responding to Requests for Information (RFIs), attending
regular site meetings as requested and final inspections, submittal review, change order
review, troubleshooting and finding solutions to unforeseen site conditions.
As Built Plans: Upon completion of project, as -built plans may be submitted to the
consultant to incorporate all changes made during the construction period.
TASK ORDER PROCESS:
City of Santa Ana RFP 22-097
PageAl-2
The intent of this RFP is to have several consultants under contract to be available to
provide services, on -call, if the City shall need them. In executing a Professional Services
Agreement with the selected frm(s), the City does not guarantee any Task Orders will be
initiated during the life of the contract.
All work performed under this contract will require a Request to Release Notice to Proceed
(RRNTP) by the City. On a project -by -project basis, a proposal will be requested from all On -
Call Consultants by the City's Project Manager or Contractor Adnifi-iistrator. Proposals shall
define the scope of services, include a work plan, schedule, and proposed fee, which shaft be
based on the specified rates of compensation in the contract. The Project Manager/Contract
Administration will review all proposals and select one firm for the work based on fee,
availability, area of experience, and fair distribution of assigned work to all Consultants.
City of Santa Ana RFP 22-097
PageAl-3
EXHIBIT B
CONSULTANT'S PROPOSAL
�A
CITY OF SANTA ANA
OnmCall Landscape
0
Architectural Services
RFP #22-097 1 March 15, 2023
mm
109 W. Union Avenue I Fullerton, CA 92832
(714) 871-3638 1 www.migcom.com
In association with:
BKF Engineers I LRA Engineers
March 15, 2023
Suzi FurJanic, Project Manager
109 W. Union Avenue
City of Santa Ana
Fullerton, CA 92832
20 Civic Center Plaza, M-22
(714) 871-3638
Santa Ana, CA 92701
www.miqcom.com
RE. RFP #22-097 for the City of Santa Ana On -Call Landscape Architectural Services
CALIFORNIA
Dear Suzi FurJanic and Selection Committee Members:
BERKELEY, FULLERTON,
LOS ANGELES, PASADENA,
The MIG Team is ideally suited for this on -call landscape architectural services
RIVERSIDE, SACRAMENTO,
engagement. With over 250 professionals firmwide in 14 offices, we bring proven,
SAN DIEGO, SAN JOSE,
in-depth experience in park planning and design, urban and landscape design, dynamic
ANDSONOMA
in-house graphic design, and communication capabilities to Santa Ana. Our passion is
COLORADO
to create park and public spaces that capture the community's spirit and have a special
DENVER
resonance by connecting people to people and people to place. Our 41 years in business
NEW YORK
and over $1 billion worth of public improvement design projects in the ground, will be
BROOKLYN
assets to the City. Our Fullerton office, which is 12 miles from City Hall, will promote
convenient and prompt access during the design and construction process, and we will
OREGON
consider ourselves an extension of your staff.
PORTLAND
TEXAS MIG is very familiar with your parks system and enhancement goals, having assisted
SAN ANTONIO in the development of your first Parks Master Plan, adopted in 2022. We are currently
working with Santa Ana on another first —your premiere Dog Park in Centennial Park. In
WASHINGTON addition to extensive dog park improvements, the project involves relocating the police
SEATTLE training and City nursery facilities and connecting to the regional bike trail along the
Santa Ana River. We are excited about the opportunity to further enhance your parks,
public properties, and increasingly important urban forest. The greater City landscape
contributes to community health and quality of life through reduced heat island
effect, carbon sequestration, and improved air and water quality, along with abundant
recreational opportunities for families.
As a principal with the firm since 1991, 1 will be the contact regarding this proposal
throughout the evaluation period. I am authorized to represent the firm with contractual
responsibility and bind the firm to the terms of the agreement. I can be reached at
(714) 871-3638 x 4040, (714) 600-0817 cell or stevel4migcom.com. M IG, as
prime consultant, will be responsible for all work as defined in the RFP, including
subconsultants. This proposal is valid for ninety (90) days. We have carefully reviewed the
City's sample contract. We have no exceptions and accept the terms as stated.
We welcome the opportunity to discuss our qualifications and firmwide team expertise
with you in further detail. Should you have any questions about our proposal, please
do not hesitate to contact me. Thank you for the opportunity to be considered for your
landscape architectural service needs. We look forward to enhancing your park system,
your City-scape, and building upon our successful working relationship with Santa Ana.
Sincerely,
�t,- 1�) . I YA
Steve Lang, PLA, ASLA
Prinicpal-in-Chorge / Londscope Architect: CA #1771, NV #461
PLANNING / DFSIGN / COMMUNICATIONS / MANAGEMENT / TECHNOLOGY / SCIENCE
TABLE OF CONTENTS
4t
1. Firm and Team Experience 1
2. Project Understanding and Scope of Services
3. Relevant Project Experience 13
4. References 14
;AV,
5. Appendix: Team Resumes and Required Forms 16
M
J
-,Will
I
-, OW -
1. Firm and Team Experience
About MIG, Inc.
MIG, Inc., improves, adapts, and creates
organizations, environments, and tools for human
development. We are a community of designers,
planners, engineers, scientists, and storytellers
who engage people in creative problem -solving
and collective action. We believe that the physical
and social environment around us have a profound
impact on our lives, and this belief shapes the
principles that guide our work:
)) Communities can plan their own futures;
>> The world needs an ecological perspective;
>> Great projects work for everyone;
>> Elegant design inspires new thinking;
>> Every project presents an opportunity to advance
racial and social equity; and
>> All work must be context driven.
MIG is at the forefront of innovation. We are
leading local, regional, and national planning
and design initiatives to ensure accessibility and
equity; engage, educate, and empower people
through participatory processes; facilitate strategy
development for social change; create playful
and inclusive communities; reimagine streets
and repurpose infrastructure; revitalize cities and
restore ecosystems; and promote environmental
stewardship by recognizing that the health of the
natural and built world is mutually dependent.
For over four decades, MIG has worked with
public, private, and nonprofit agencies and their
constituents worldwide to craft outdoor spaces
where people walk, drive, gather, play, explore,
work, learn, and live. Our landscape architecture
practice integrates natural and built environments
to connect people to place, nature, and each other
Existing site features, topography, and history
inform our designs as we work with clients and
communities to develop a specific program of
functions and uses —creating a powerful sense
of place that not only pleases the eye, but also
protects ecological and cultural resources and
enhances community livability.
We offer Santa Ana a full range of services including
site assessment, programming, concept and
schematic design, feasibility analysis, irrigation and
planting design, construction documentation and
administration, and site maintenance manuals. Our
approach is: cross -gene ration a I and universal —
allowing all ages and abilities to share in the
experience; integrated —considering all aspects of
a project from vision to construction and ongoing
maintenance; collaborative —partnering with clients
and communities to foster ownership and advocacy;
and creative —striving for innovation in design,
programming, and implementation.
City of Santa Ana I On -Call Landscape Architectural Services 1
Areas of Expertise
>> Landscape Architecture and Design
• Neighborhood Parks
• Community/Regional Parks
• Sports Parks
• Streetscapes and Trails
• Public and Civic Facilities
• Natural Areas and Greenways
>> Green Infrastructure and Civil Engineering
>> Irrigation Design/Water Auditing/Water Ordinances
>> Universal Design and Accessibility
>> Playground Safety Inspection
>> Park and Recreation Planning
>> Urban Planning and Design
>> Cost Estimating
>> Construction Documentation and Administration
>> Plan Check Review
>> On -Site Construction Review/Inspection
>) Community Outreach and Involvement
>) Environmental Services
>) Graphic Design and Communications
Landscape Architecture
With a core competency in landscape architecture,
MIG provides services from concept design,
feasibility studies and master plans to construction
documentation and administration. We have broad
experience in the design of sustainable outdoor
environments for people of all abilities; contribute
to community livability; and enable residents to lead
healthy, active lifestyles.
�4
Parks and Civic Spaces
Successful parks and public realm spaces must
be deliberately programmed, well -maintained,
and activated. We have helped lead the visioning,
programming, and design for key public spaces all
over the country and have been responsible for
some of today's most high-performance urban and
neighborhood environments. By approaching park
planning from a programming standpoint, we have
helped clients reach a tipping point in creating
lively, connected, and attractive communities.
Our parks and civic spaces anchor positive,
healthy activity that brings life to surrounding
neighborhoods and districts.
Active Recreation, Athletic Facilities, and
Sports Parks
MIG specializes in the management, planning, and
design of active recreation, athletic, and sports
park complexes and facilities for communities
nationwide. MIG designs parks to become a
central element in communities, creating a
sense of place, fostering community identity,
and bringing families and people of all ages and
abilities together in a dynamic environment.
Building on classic sports parks, MIG seamlessly
integrates diverse elements, such as trails,
picnic areas, plazas, and play areas in order to
create multi -dimensional places with a range of
experiences for the community.
City of Santa Ana I On -Call Landscape Architectural Services 2
Design for Children and Youth
MIG has researched and documented how
appropriate design and programming can
support the developmental and educational
needs of children and youth. We find the greatest
satisfaction in creating places where young people
exercise their minds and their bodies in countless
adventures. The environments we have created
serve as educational resources, providing play
and learning opportunities through direct contact
with the natural world. In addition, our certified
playground safety inspectors have the most
comprehensive and up-to-date knowledge on
safety issues, including hazard identification and
risk management.
Placemaking
Simply put, thriving places perform. Thriving places
are a mix of the organic, the created, and the
energy that comes from being used. Ultimately,
success is measured by the ability to encourage
healthy social activity, which is basic to all other
outcomes, including economic growth.
MIG's design approach evolves out of an interaction
with the place. Our designs tell stories that are
unique and specific to site context. We utilize
the idea of placemaking, which is more than an
assemblage of buildings, plantings, and public
spaces. Placemaking is intentional and encourages
both social interaction and community identity to
create meaningful spaces. It develops places where
individuals feel like integral participants in their
surroundings.
Historic and Cultural Landscapes
MIG has specific resource area expertise in cultural
landscape preservation planning and design for
a variety of landscape types, including historic
designed landscapes, historic sites, and vernacular
landscapes. Our work is guided by the principle
that landscape preservation requires managing,
rather than halting, change. Project types include
Cultural Landscape Reports, Master Plans, Cultural
Landscape Inventories, and National Historic
Preservation Act/National Environmental Protection
Act Section 106 Compliance.
Santa Ana became incorporated as a city in 1886,
and may have historic and cultural landscapes that
require special consideration.
Universal Design and Accessibility
As a nationally -recognized leader in universal
design, MIG incorporates accessibility and universal
design concepts into every project. From concept
design through construction supervision, MIG
has experience in the planning and design of
environments that integrate people with and
without disabilities. We are experts in the most
current regulations, including ADA Standards for
Accessible Design, Federal PROWAG, CA-MUTCD,
and California Title 24 requirements. We have
conducted access assessments and program
evaluations, as well as created communication
programs and ADA Self -Evaluation and Transition
Plans for public agencies nationwide, including
cities, universities, schools, recreation agencies,
and other public environments.
City of Santa Ana I On -Call Landscape Architectural Services 3
Streetscape and re:Streets
Streets should be dynamic, temporal urban spaces,
designed and managed to respond to the changing
needs of the community. We are innovators in
re -envisioning streets and corridors as places for
people, notjust cars, with complete streets and
accessible and universal design. Our strategic
approach, rooted in a thorough understanding
of the social, economic, and cultural context of
environments, results in built projects, enhanced
places, and tangible revitalization.
MIG's "re:Streets" is a multidisciplinary collaboration
focused on the planning, design, and construction
of streets as a method for improving our built
environment. It pushes beyond the current
standards to explore the future of streets and
what America's roadways would be like if they
were designed for living instead ofjust driving.
Funded by the National Endowment for the Arts
and organized and facilitated by MIG, re:Streets
brought together a multidisciplinary group of
over 100 professionals from both the public and
private sectors to re -envision the American street.
Working groups developed design solutions for
topics, including mobility and access, events and
programming, social gathering, play and recreation,
wayfinding, green infrastructure, urban agriculture,
commerce, and image and identity. The re:Streets
Manual is available as a free digital guide and was
distributed to many federal and state transportation
agencies, as well as city planning, public works, and
public health agencies throughout the country.
Graphics/Visual Simulation
It is our mission to empower people to make
informed decisions about their communities by
providing accurate and easy -to -comprehend
graphics. We use 3D simulations, models, and
renderings to tell a story, knitting together pixels
and polygons built from real world data. These
graphics assist the planning and design process,
allowing us to explore, design, and envision a
community alongside its stakeholders and decision -
makers. We frequently utilize 3D modeling and
other graphics to explore the opportunities and
implications of real -world design considerations,
such as the "height net," maximum build -out
potential, or fire truck and emergency service
access.
Irrigation Design
MIG encourages and promotes water conservation
and water supply protection through innovative
irrigation design. Our experience includes
plan checking, irrigation design standards, and
post -construction water efficiency audits. We can
also provide special services, such as sub -surface
drip irrigation, central control system planning, and
reclaimed water.
City of Santa Ana I On -Call Landscape Architectural Services 4
041 -.44-AwIMM,
Sustainable Techniques
MIG's design and planning practice is built on a
foundation of creating sustainable projects that
comprehensively integrates all aspects of low -
impact development, from building public realm
and open space design to creative methods of
harnessing energy, promoting healthy living, and
educating the community. The resulting projects
achieve, or exceed, the objectives of Senate Bill 375
and Assembly Bill 32. Our approach to integrating
sustainability is exemplified in the following ways.
Regenerative Landscapes
A healthy landscape takes less to maintain and
sustain. MIG implements strategies that nurture
the soil, allowing the biology in the soil to function
properly, which in turn sequesters carbon and
reduces carbon emissions, minimizes landfill waste
and water use, and increases biodiversity and
habitat, as well as maximizes the overall health
of the landscape. We approach each project
individually, assessing site conditions and project
goals, and subsequently, crafting solutions that
maximize health and ecology while minimizing
maintenance and other costs.
Flexible Open Spaces
MIG's designs ensure that each and every piece of
open space, whether in streets or parks, has more
than one use and is flexible in meeting evolving
needs depending on the time of the day or day
of the week. We collaborate with our clients to
explore multi -dimensional opportunities, such as
using parking lanes in streets for outdoor dining
or parking lots as farmers, markets, MIG programs
dynamic open spaces for a variety of uses.
Water Conservation
In the design of parks, open spaces, and streets,
MIG integrates best water conservation and water
reuse practices, including drought -tolerant planting
palettes, grey water systems, and other water -
efficient tactics. Water conservation begins with
the design by limiting the amount of water required
while providing high distribution uniformity. Tools
include ET -based controllers, moisture sensing,
point source irrigation, and irrigation audits.
Green Infrastructure
MIG encourages designing open space and built
environments that get "off the grid" in terms of
managing on site water and energy needs and
minimizing impacts on infrastructure. Successful
techniques used within the public and private
sectors include: capturing and reusing rainwater;
treating sewage on site; and capturing and
harnessing power from sun, wind, and kinetic
energy.
City of Santa Ana I On -Call Landscape Architectural Services 5
Our Subconsultants
LRA Engineers
LRA Engineers (LRA) provides electrical
engineering and design services, including
analysis and cost estimates, field investigations,
energy compliance calculations, and preparation
of specifications, reports, and construction
documents.
BKF Engineers
Since 1915, BKF Engineers (BKF) have provided
engineering, surveying, and planning expertise to
a variety of projects, with success evident in legacy
projects throughout the West Coast.
Team Introduction
Project Management
Principal -in -Charge Steve Lang, PLA, ASLA, draws
on wisdom from more than 40 years of landscape
architecture experience. He will oversee the
project and represent the firm in contractual
scoping with the City as well as subconsultants.
He will participate as necessary in meetings and
presentations and provide quality assurance and
quality control reviews.
, Y�i
Project Manager Oscar Johnson, PLA, will be
the day-to-day contact with City representatives
and the project team. Oscar will coordinate site
assessment and design through construction
documents and construction administration. His
communication and organizational skills, coupled
with 22 years as a project manager, will provide
steady, robust management.
Technical Support
>> Holly de la Torre, LEED AP, CPS1, Certified
Playground Safety Inspector (MIG)
>> Melissa Butler, PLA, Landscape Architect (MIG)
>> Dino Viale, Irrigation Designer (MIG)
>> Bob Prasse, Environmental Planner (MIG)
)> Aaron lshaeik, Creative Director (MIG)
>> Donna Yeung-Gutierrez, Project Associate (MIG)
>> Bruce Kirby, PE, Civil Engineer (BKF)
>> Cirilo Regalado, PE, Electrical Engineer (LRA)
City of Santa Ana I On -Call Landscape Architectural Services 6
Organizational Chart
PROJECT MANAGEMENT
Steve Lang, Principal -in -Charge
Oscar Johnson, Project Manager
FIRM DESIGNATION:
MIG
BKF
LRA
Steve Lang Bob Prasse Bruce Kirby
Oscar Johnson
Holly cle la Torre I I
Melissa Butler -I
Donna Yeung-Gutierrez SIGNAGE ELECTRICAL
AND WAYFINDING ENGINEERING
-I Aaron Ishaeik Cirilo Regalado
IRRIGATION DESIGN
Dino Viale
Estimated Staff Percentages of Time
Available for this Project
Steve Lang 20%
Oscar Johnson
30%
Holly cle la Torre
30%
Melissa Butler
20%
Dino Viale
25%
Bob Prasse
20%
Aaron Ishaeik
15%
Donna Yeung-Gutierrez
30%
Bruce Kirby
20%
Cirilo Regalado
15%
City of Santa Ana I On -Call Landscape Architectural Services 7
2. Project Understanding and Scope of Services
Project Understanding
MIG understands and appreciates the value
that parks and the city-wide public landscape
contribute to the identity and quality of life of
the Santa Ana community. We are excited about
the opportunity to help shape your community
parks and landscapes as we transition to more
water -conserving measures, resource -conscious
maintenance, and greater concern for ongoing
costs. As indicated in the RFP, we understand the
potential range of landscape architectural projects
you envision. We have designed and developed a
broad spectrum of parks and recreation facilities,
streetscapes, medians, trails, dog parks, and public
rights -of -way improvements. The MIG Team takes
pride in finding successful, realistic solutions for
our clients, involving ongoing park and streetscape
maintenance, horticultural development, soil and
water management, and irrigation issues. We
knowledge and expertise with Santa Ana.
Landscape architectural services will require
thorough knowledge of current mandates that will
affect design. Accessibility requirements will rely
on thoughtful circulation and full universal access
to public facilities throughout your park system
and street sidewalks. We understand the water
conservation requirements enacted by AB325,
B1881 and Santa Ana's Water Efficient Landscape
Ordinance that now govern landscape irrigation use.
These water conservation concerns and mandated
irrigation restrictions have prompted: limitations
on turf use, requirements for smart weather -based
irrigation controllers, and more efficient sprinklers
and drip systems. Implementation of on -site green
infrastructure to capture and store storm water
runoff for percolation and groundwater recharge
is becoming the norm. Resource conservation in
terms of energy efficiency, waste recycling, and
long-term maintenance demands are key design
criteria, which we will consider in our design
process.
MIG will design your proposed park and landscape
improvements with Santa Ana's high -quality
standards and goals for safety, connectivity,
opportunities for intergenerational activities,
healthy exercise, and positive community
interaction. We will work closely with City
maintenance staff to garner their knowledge and
recommendations to efficiently manage facilities
and ongoing costs.
We are particularly familiar with the special
requirements of municipal projects. Our team
understands the importance of complete and
thorough bid documents to ensure quality
construction from the "low responsible bid"
contractors. Our design and construction
documents will reflect this attention to detail and
the quality of materials and equipment selected.
We will request from City staff any standard
equipment preferences that we should consider.
MIG understands the relationship between City
departments and the approval process. Our project
team understands the City's submittal process,
multi -agency review schedules, and desire to
address plan check comments in a timely manner.
We realize the value of proactively moving the
project forward to ensure reviewers' continuity and
to maintain project momentum.
The MIG Team is very familiar with construction
administration procedures and the importance of
construction support services. We are well trained
in construction administration services and tasks,
and coordination with consultants, City staff, and
contractors. An important aspect of our role will be
to ensure that project implementation proceeds
according to the design intent of the construction
documents.
City of Santa Ana I On -Call Landscape Architectural Services 8
Anticipated Approach/Typical Work Plan
The specific scope of work will be determined
based on the particular requirements of each
project. The following tasks describe the overall
approach MIG will take on your landscape
architectural design projects.
PHASE 1: CONCEPTUAL DESIGN DOCUMENTS
Task 1.11: Project Initiation/Project Definition
The MIG Team will schedule and conduct a project
initiation meeting with the City project manager and
staff to review the project assignment and MIG's
specific proposal in response to the
City's project assignment. MIG will seek information
from the City on any current data, survey maps,
boundary surveys, reports, analysis or drawings
associated with the subject project. We will review
work to be completed, staff goals and objectives,
possible amendments to the project assignment,
any alternatives to be considered, budgets and
any subsequent refinements to the project design
program. All parties must agree on the project
proposal, scope of services, project schedule,
milestones, and meeting calendar.
Task 1.2: Data Collection
MIG will collect available data from the City on all
key aspects of the proposed project. Depending
on the project type and required tasks, this may
include infrastructure/utility drawings, topographic
survey, record as-builts, locations of easements,
geologic data and geotechnical reports, and other
information relevant to existing conditions, reports,
previous analyses, and management and operation
records.
MIG's designated project manager, Oscar Johnson
will continually check on progress through regular
emails and project team meetings.
The MIG Team will obtain all design standards,
codes, and ordinances to assure that the project is
in compliance with the latest City standards.
The MIG Team will prepare boundary and
topographic surveys as necessary, as well as
geotechnical investigations for pavement and
footing design recommendations.
Task 1.3: Site Reconnaissance
The MIG Team will conduct a site reconnaissance to
review site constraints and opportunities, grading
boundaries, adjacent uses, surrounding conditions,
and area context. Existing site conditions, including
field opportunities and constraints, will be
considered when preparing conceptual/preliminary
site design.
Phase 1 Defiverables: Project Schedule,
Topographic Plan, Geoptechnical Report,
Constraints and Opportunities Memorandum
PHASE 2: SCHEMATIC DESIGN DOCUMENTS
AND SERVICES
Task 2.11: Existing Condition Assessment,
Conceptual and Schematic Design, and
Preliminary Reports
Based on input from City staff as well as data
collection, research, and analysis, the MIG Team
will develop assessments of existing conditions,
conceptual design plans, and preliminary design
reports to present to the City staff for review and
input for further refinement.
City of Santa Ana I On -Call Landscape Architectural Services 9
Depending on the nature and scope of the project,
tasks may involve exploring functional and visual
relationships of desired improvements by looking
at such components as: facility program, uses,
circulation, views/vistas, pedestrian access,
vehicular access, existing land forms, existing
improvements to remain, edge treatments,
topography, landscape materials, irrigation
systems, security, preferred equipment, perimeter
improvements, and ADA compliance.
Further, MIG will facilitate needs assessment
interviews and meetings if required to garner the
desires and concerns of the community.
Color rendered conceptual and preliminary
drawings, colored perspective sketches, and design
exhibits will be prepared and submitted in the City's
plan format. All drawings will conform to the City's
design standards.
Task 2.2: Cost Estimates/Fiscal Analysis
Depending on the project type and scope, the MIG
Team will prepare either preliminary opinions of
probable construction costs or initial fiscal analyses
based on the conceptual plans or preliminary report
findings for City staff review and input.
Task 2.3: Submittal and Review by City Staff
MIG will submit the existing condition assessment,
design report, conceptual drawings and design
exhibits as well as the preliminary opinion of
probable construction costs to City staff for review
and input.
Task 2.4: Public Input as Directed by the City Staff
Based on the project assignment and the
sensitivity of the proposed project, the design
team will facilitate a public input meeting or public
workshop to gain input, review the conceptual or
preliminary work, and seek consensus. MIG will
prepare PowerPoint presentations, presentation
boards, material boards, and meeting minutes for
community and stakeholder meetings.
Task 2.5: Final Plan/Report and Cost Estimate
The MIG Team will prepare a final design report,
analysis, or conceptual plans that reflect staff
review comments. We will update the cost
estimate or financial analysis to reflect the project
refinements. The final preliminary plans, design
exhibits and/or report will be submitted to City staff
for final review and input.
Task 2.6: Submittal to City Staff
MIG will submit an electronic data file of the final
design report and/or conceptual drawings and
design exhibits as well as the preliminary opinion of
probable construction costs to the City.
Phase 2 Deliverables: Conceptual Plans,
Preliminary Cost Estimates, Design Exhibits,
Preferred Conceptual Plan for Approval, Electronic
Data File, Summary Report
PHASE 3: DESIGN DEVELOPMENT DOCUMENTS
AND SERVICES
Task 3.11: Design Development
Once the City staff have approved the final
preliminary plans and preliminary opinions of
probable construction costs, the MIG Team
will develop design development documents
to include color renderings, sketches, and all
required drawings and outline specifications.
MIG will meet with City staff to review design
development documents, design features and
technology, with respect to resource management,
water conservation, energy conservation and
the efficiency of maintenance and operation of
the proposed facility. Any changes in design will
be reflected in an updated opinion of probable
costs. Upon approval of the design development
documents by City staff, MIG will proceed with
preparation of construction documents (drawings
and specifications).
Phase 3 Defiverables: Refined Design
Development Plans, Outline Specifications,
Cost Estimates, Electronic File
City of Santa Ana I On -Call Landscape Architectural Services 10
PHASE 4: CONSTRUCTION DOCUMENTS
Task 4.11: Construction Documents
The base sheets will identify all existing physical
and topographic conditions as well as all existing
proposed improvements. Using the design
development drawings and outline specifications,
the MIG Team will prepare construction documents.
Construction drawings will be prepared utilizing
AutoCAD 2020, the City's design standards, and
applicable building and development codes,
Technical Specifications will be prepared in CSI
format. As an example, the document package may
include the following types of construction drawings.
>> Cover Sheet/General Notes
>> Demolition Plan (existing conditions plan)
>> Grading and Drainage Plans
>> Construction Layout Site Plans
)) Construction Details
>> Irrigation Plan and Details
>> Landscape Planting Plan and Details
>> Technical Specifications
>) Electrical Service: Site Lighting Plan and Details
Task 4.2: In -House Quality Control/Review of
Construction Documents
MIG will conduct a thorough in-house quality
assurance/quality control review of all construction
documents. We will utilize in-house quality control
checklists to review all construction documents prior
to submittal to the City. MIG will ensure all review
and plan check comments have been resolved,
addressed, and incorporated into the construction
document package.
Task 4.3: Construction Document Design Submittal
MIG will electronically submit all completed and
in-house checked construction documents to the
City at agreed project milestones (typically 30%,
50%, 90%, and 100% completion.)
Task 4.4: Plan Check Review Comments
The MIG Team will respond to all plan check
comments resulting from the City's consolidated
construction document submittal. MIG will address
all comments with the City's clarification on any
conflicting reviews as necessary, and prepare the
construction documents for final design submittal.
Task 4.5: Opinion of Probable Construction Costs
The MIG Team will prepare a detailed opinion of
probable landscape architectural construction costs
with quantities and unit prices.
Task 4.6: Final Design Submittal
The final design submittal will include final drawings
and specifications, reports, analyses, project
construction schedules, and final opinion of probable
construction costs. The final design submittal shall
also include an electronic data file of all submittal
documents for the City's bid use. All final documents
shall be stamped and signed by the appropriate
design professional.
Phase 4 Defiverables: Construction Documents,
Cost Estimates, Stamped and Signed Final
Documents, Electronic Files of Final Documents
City of Santa Ana I On -Call Landscape Architectural Services 11
WV
d6-.
W1 F I 1 1 4 1
MA.
PHASE 5: BIDDING SUPPORT SERVICES
Task 5.1: Bidding Assistance
The design team will be available during the bid
process to assist City staff, provide clarification,
prepare addenda and respond to Requests for
Information (RFIs) and Requests for Clarification
(RFC's), analysis of alternates, supplementary
drawings, specifications review, attendance at
pre -bid meeting and bids review.
PHASE 6: CONSTRUCTION ADMINISTRATION
SERVICES
Task 6.11: Construction Administration
MIG will review and approve addenda, change
orders, material submittals, contractor equipment
submittals, shop drawings, and clarifications to
drawings and specifications. MIG will also conduct
weekly site visits and provide monthly reports on
construction progress and change order status. The
MIG Team will attend a preconstruction site review
meeting with the awarded contractor and City staff.
Additionally, MIG will meet at the City's request at
the project site and review installation.
7 Z A
MIG will participate in construction progress
meetings and final site reviews as required and
prepare meeting minutes. All site improvement
inspections will be performed by the public service
agency inspectors representing the City. MIG will
prepare the punch list for final completion, facilitate
11 as -built" drawings received from the contractor,
and co -approve with the City the certificate of final
completion.
Phase 6 Defiverables: Monthly Reports, Site
Review, Meeting Minutes, Submittals, Punch List,
As -Built Drawings, and Electronic Files
City of Santa Ana I On -Call Landscape Architectural Services 12
3. Relevant Project Experience
IMIG has a proven track record of managing
complex, multi -objective parks and recreation
projects that create a high degree of community
support through creative design, dynamic
visuals, and powerful metaphors. Below is a list
of selected MIG projects, with those conducted
within the last five years shown in bold.
Alpine Recreation Center Expansion, Los Angeles
Downey Four Parks Renovations
Magic Johnson Park and Implementation, Los Angeles
El Dorado Park at Pacoima Wash, Los Angeles County
0
0
0
0
0 .7
0
0
0
0
0
0
0
Hart Park Renovations, West Hollywood
0
0
0
0
0
0
Hing Hay Park, Seattle, WA
0
0
0
9
0
0
Lambert Park Renovation, El Monte
0
0
0
0
0
0
0
LANLT Wishing Tree Park, Carson
0
0
0
0
0
0
Layne Park Revitalization, San Fernando
0
0
0
0
0
0
0
0
0
0
0
0
0
Mendez Tribute Monument Park, Westminster
0
1 0
0 1
0 1
0 1
0
0 1
0 1
0
0
1 0
1 0
0
1 0 1
0
Pasadena Playhouse Village Park and Parking Lot
0
*
0
0
0
0
*
*
*
0
0
0
0
Ponderosa Park, Anaheim
0
0
0
0
0
0
0
0
Santa Monica Memorial Park Renovation
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
Tustin Legacy Veterans Park
0
0
0
0
0 1
0
0
0
0
0
0 1
0
Westlake Village Community Park
0
0
0
0
0
0
0
0
0
0
Always Dream Park, Fremont
0
0
0
0
0
0
0
0
0
0
Anaheim Coves Multi -Use Trail
0
1 0
0
0
0
0
0
0
0
0
1 0
0
Anaheim Outdoors Connectivity/Urban Greening
0
0
0
0
0
0
0
0
Angeles National Forest Supervisor's Office, Arcadia
0
0
1
0
0 1
0
0
0
0
Arcadia Gold Line Station Plaza
0
0
0
0
0
0
0
0
0
0
0
0
0
0
Burbank Water and Power EcoCampus
0
0
0
1
0 1
0
0
0 1
0
1 0
0
0
Compton Creek Natural Park
0
0
0
0
0
0
0
0
0
0
0
0
0
Desiderio Park, Pasadena
0
0
0
0
0
0
0
0
0
0
0
0
0
0
Dills Park Renovation, Paramount
0
0
0
0
0
0
0
0
0
0
1 0 1
0
0
0
Exposition Park Landscape Master Plan, Los Angeles
0
1 1
0
0
0
0
0
0
0
0
0
0
0
0
0
Greenleaf Parkway Parks, Compton
0
0
0
0
0
0
0
0
0
0
0
0
Johnny Carson Park Revitalization, Burbank
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
Lake Forest Serrano Creek and Pittsford Parks
0
0
0
0
0
0
0
0
Liberty Park Renovation, Cerritos
0
0
0
0
0
0
0
0
0
0
0
Monrovia Station Square Transit Village Park
0
0
0
0
0
0
0
0
0
0
0
0
0
Monte Verde Park, Lakewood
0
0
0
0
0
0
0
0
Santee Town Center Community Park
0
1 0
0 1
1
0 1
0
0 1
0 1
0
0
1 0
1 0
0
1 0 1
0
Stoneview Nature Center, Culver City
0
0
0
0
0
0
0
0
0
0
0
Ventura Community Park
0
0
0
0
0
0
0
0
0
0
0
0
Westlake Village Canyon Oaks Park
0
0
0
0
0
0
0
0
0
0
Westminster 25 Parks Renovations
0
0
0
0
0
0
0
0
0
0
West Wilshire (Pan Pacific) Park Athletic Field Improvements
0
0
0
0
0
0
0
0
0
0
Yanaguana Garden at Hemisfair Park, San Antonio, TX
0
0
0
0
0 1
0
0
0
0
0
0
City of Santa Ana I On -Call Landscape Architectural Services 13
4. References
Downey Four Parks Renovations
Downey passed a local bond to renovate and
upgrade major public facilities, including four
popular community parks: Apollo, Golden,
Wilderness, and Dennis -the -Menace. MIG prepared
development plans, and construction documents,
and provided construction support services for the
landscape, hardscape, irrigation, lighted synthetic
sports fields, and building access improvements.
Wilderness Park also included complete
replacement of two existing ponds, significant
environmental enhancements, and a bicycle path
connecting to the regional bikeway along the
adjacent San Gabriel River.
Reference: Edwin Norris,
Deputy Director of Public Works
City of Downey
(562) 904-7110
enorrisCddowneyca.org
Veterans Park at Tustin Legacy
MIG prepared the master plan and construction
documents for this 31.5-acre park at the former
Tustin Marine Corps Station. This "flagship"
community sports park has four soccer fields,
three ballfields, four tennis courts, two basketball
courts, and eight pickle ball courts, all of which are
lighted for night-time use. Other improvements
include a children's play environment, splash pad,
concession/restroom building, perimeter walking
trail with exercise stations, passive open space and
on -site parking for 456 cars. A signature element
of the park is an impressive monument plaza
commemoring veterans, military personnel, and the
historic significance of the base.
Reference: Chad Clanton,
Director of Parks and Recreation
City of Tustin
(714) 573-3326
cclanton4tustinca.org
Magic Johnson Park and Implementation
MIG elevated Magic Johnson Park into a
high-performance model of 21st century sustainable
design. We developed a conceptual master plan
for the 120-acre park that combines new recreation
amenities with green infrastructure. We designed the
Phase 1 improvements including: a new community
events center; a lakeside community loop trail
with picnic areas, fitness equipment, and scenic
viewpoints; a destination children's play area and
outdoor classroom; and native landscaping. The
design, also features landscape infrastructure
functioning as a natural filtration and irrigation system
that benefits both human and natural ecologies.
Stormwater runoff is directed to a biofiltration area
in the form of mitigated wetland surrounding one of
the park's two lakes. The filtered water fills the lake
and is recirculated to irrigate the park. In addition,
the wetland creates a habitat for birds, insects, and
other urban wildlife. The park received the top Award
of Excellence at the Southern California ASLA 2021
Quality of Life Awards.
Reference: Sean Sackett,
Capitol Project Group
County of Los Angeles Department
of Parks and Recreation
(626) 588-5351
ssackettCdparks.lacounty.gov
City of Santa Ana I On -Call Landscape Architectural Services 14
Mendez Tribute Monument Park
In a collaborative effort between MIG, artist Ignacio
Gomez, the City of Westminster, and Orange
County Department of Education, Westminster
developed a tribute park, monument and trail
honoring Gonzalo and Felicitas Mendez, plaintiffs
in the 1946 landmark desegregation Mendez vs.
Westminster civil rights case. It preceded the
famous U.S. Supreme Court 1954 Brown vs. Board
of Education decision of national desegregation of
public education.
The .02- acre site features sculptures of the Mendez
parents and their two children taking the first step
into the school they had been denied to attend.
Improvements include a park plaza with seating and
an interactive station with interpretive panels and
augmented reality features to share the Mendez
story with visitors. The design incorporates drought
tolerant plantings, accent and security lighting,
water -saving irrigation technology, dry creek bed
and depressed planting areas used to capture
on -site storm water.
Reference: Adolfo Ozaeta,
Interim Assistant to the City
Manager/Transportation Manager
City of Westminster
(714) 548-3462 1 aozaeta4westminster-ca.gov
Westlake Village Community Park
MIG developed the conceptual plan, design
development and construction documents for this
20-acre hillside park. The site provides a variety
of active recreation including: lighted fields for
soccer, baseball and softball; children' play areas;
in -ground skate park; perimeter jogging/wa I king
trail, restroorn concession building, picnic facilities,
maintenance building and yard. A cooperative
development includes a YMCA building and pool
complex centrally located in the park. Sports fields
are synthetic turf to reduce operational costs and
conserve water. The slopes were landscaped with
drought tolerant and native plant species blending
into the adjacent oak woodland foothills.
Reference: Roxanne Hughes, City Engineer
City of Westlake Village
(805) 890-8885 1 rhughesCdwilldan.com
4
rzv
MIND,, TO
Lambert Park Renovation, Phase I
MIG prepared a refined Master Plan, construction
documents and provided construction support for
this multi -phased park renovation project. The first
phase renovations included a restroom concession
building, play area, fitness zone, multi -use plaza,
walking trails, parking lot improvements, security
lighting, planting and irrigation and monument sign.
Pending funding, he second phase improvements
will include three ballfields, group shade shelter,
perimeter walking trail and drought tolerant planting
and upgraded irrigation.
Reference: Alan Palermo,
Consulting Project Manager
City of El Monte
(310) 717-3244 1 alanmpal#gmail.com
City of Santa Ana I On -Call Landscape Architectural Services 15
Appendix
ATTACHMENT 3-1: NON-COLLUSIONAFFIDAVIT
CERTIFICATIONS
NON-COLLUSIONAFFIIDAVIT
(Title 23 United States Code Section 112 and
Public Contract Code Section 7106)
To the CITYOF SANTAANADEPARTAMNT OF PUBLIC WORKS
In accordance with Title 23 United States Code Section 112 and Public Contract Code 7106 the BIDDER
declares that the bid is not made in the interest of, or on behalf of, any undisclosed person, partnership,
company, association, organization, or corporation; that the bid is genuine and not collusive or sham; that
the BIDDER has not directly or indirectly induced or solicited any other BIDDER to put in a false or sham
bid, and has not directly or indirectly colluded, conspired, connived or agreed with any BIDDER or anyone
else to put in a sham bid, or that anyone shall refrain from bidding, that the BIDDER has not -in any
manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the
bid price of the BIDDER or any BIDDER, or to fix any overhead, profit, or cost element of the bid price,
or of that of any other BIDDER, or to secure any advantage against the public body awarding the contract
of anyone interested in the proposed contract; that all statements contained in the bid are true; and, further,
that the BIDDER has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or
the contents thereof, or divulged information or data. relative thereto, or paid, and will not pay, any fee to
any corporation, partnership, company association, organization, bid depository, or to any member or agent
thereof to effectuate a collusive or sham bid.
Note: The above Non -collusion. Affidavit is part of the Proposal Signing this Proposal on the
signature portion thereof shall also constitute signature of this Non -collusion Affidavit. BIDDERS
certification
Signedare e = subject the certifier to criminal prosecution.
State of California
County of
Subscribed and sworn to (or aflirmedKbefore me on this day of � 20� by
before me. proved to the basis of satisfactory evidence to be the person(s) who appeared
A
�ee C
7o�4c"W�
Notary Public Seal
-f Q--.- A __ I
City of Santa Ana I On -Call Landscape Architectural Services 26
CALIFORNIA JURAT WITH AFFIANT STATEMENT
GOVERNMENT CODE § 8202
d(See Attached Document (Notary to cross out lines 1-6 below)
El See Statement Below (Lines 1-6 to be completed only by document signer[s], not Notary)
1 -------------
2 -- -- — — — — — — — — — — —
3
-- — — — — — — — — — -- — —
4 -------------
5 -- — — — — — — — — — — -- —
6
Signature of Document Signer No. I
Signature of Document Signer No. 2 (if any)
A notarypublic or other officer completing this certificate verifies onlythe identityof the individual who signed the document
to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.
State of California
County of U 5 Almel., �
DYI-AN CHRISTOPHER XING
Notary Public - California
Los Angeles County
M Cornmi;sion # 2344030
1-.;Z= Y Comm, Expires Jan 27, 202 5
Place Notary Seal andlor Stomp Above
Subscribed and sworn to (or affirmed) before me
on this 061 day of J-� K 1A 20_�3_1
by Date Month Year
(1) __ Li. a
(and (2)
Name�q of Signer(o
proved to me on the basis of satisfactory evidence to
be the person(s) who appeared before me.
Signature
OPTIONAL
Completing this information can deter
fraudulent reattachment of this form
Description of Attached Document
Title or Type of Document:
Document Date:
Signer(s) Other Than Na
02019 National Notary Association
Signature of Notary Public
Uidn of the document or
unintended document.
Number of Pages:
M1304-08 (09/19)
City of Santa Ana I On -Call Landscape Architectural Services 27
Appendix
ATTACHMENT 3-2: NON -LOBBYING CERTIFICATION
CERTIFICATIONS
The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her
knowledge and belief, that:
No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to
any person for influencing or attempting to influence an officer or employee of any federal agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress
in connection with the awarding of any federal contract, the making of any federal grant, the making
of any federalloan, the entering into of any cooperative agreement, and the extension, continuation,
renewal, amendment, or modification of any federal contract grant, loan, or cooperative agreement.
2. If any funds other than federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence any officer or employee of anyfederal agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in
connection with this federal contract, grant loan, loan or cooperative agreement, the undersigned
shall complete and submit a "Disclosure of Lobbying Activities".
This certification is a material representation of fact upon which relianc e was placed when this transaction was made
or entered into. Subnfission of this certific ation is a prerequisite for maldng or entering into this transaction imposed
by Section 1352, Title 3 1, U. S. Code. Any person who fails to file the required certification shall be subject to a civil
penalty of not less than $ 10,000 and not more than $ 100,000 for each such failure.
The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require that the
language of this certification be included in all lower tier subcontracts, which exceed $ 100,000 and that all such sub
recipients shall certify and disclose accordingly.
Firm Moore Iacofano Goltsman, Inc. (dba MIG)
Signed and Printed Name:
Title Principal -in -Charge
Date March 15, 2023
City of Santa Ana I On -Call Landscape Architectural Services 28
Appendix
ATTACHMENT 3-3: NON-DISCRIMINATION CERTIFICATION
CERTIFICATIONS
The undersigned consultant or corporate officer, during the performance of this contract, certifies as
follows:
1. The Consultant shall not discriminate against any employee or applicant for employment because of
race, color, religion, sex, or national origin. The Consultant shall take affirmative action to ensure
that applicants are employed, and that employees are treated during employment without, regard to
their race, color, religion, sex, or national origin. Such action shall include, but not be limited to, the
following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising;
layoff or termination; rates of pay or other forms of compensation; and selection for training,
including apprenticeship. The Consultant agrees to post in conspicuous places, available to
employees and applicants for employment, notices to be provided setting forth the provisions of this
nondiscrimination clause.
2. The Consultant shall, in all solicitations or advertisements for employees placed by or on behalf of
the Consultant, state that all qualified applicants will receive consideration for employment without
regard to race, color, religion, sex, or national origin.
3. The Consultant shall send to each labor union or representative of workers with which he/she has a
collective bargaining agreement or other contract or understanding, a notice to be provided advising
the said labor union or workers' representatives of the Consultant's commitments under this section,
and shall post copies of the notice in conspicuous places available to employees and applicants for
employment.
4. The Consultant shall comply with all provisions of Executive Order 11246 of September 24, 1965,
and of the rules, regulations, and relevant orders of the Secretary of Labor.
5. The Consultant shall furriish all information and reports required by Executive Order 11246 of
September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant
thereto, and will permit access to his/her books, records, and accounts by the administering agency
and the Secretary of Labor for purposes of investigation, to ascertain compliance with such rules,
regulations, and orders.
6. In the event of the Consultant's non-compliance with the nondiscrimination clauses of this contract
or with any of the said rules, regulations, or orders, the contract may be canceled, terminated, or
suspended in whole or in part and the Consultant may be declared ineligible for further Government
contracts or federally assisted construction contracts in accordance with procedures authorized in
Execution Order 11246 of September 24, 1965, and such other sanctions may be imposed and
remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule,
regulations, or order of the Secretary of Labor, or as otherwise provided by law.
7. The Consultant shall include the portion of the sentence immediately preceding paragraph (1) and
the provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted
City of Santa Ana I On -Call Landscape Architectural Services 29
by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive
Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontract
or purchase order as the administering agency may direct as means of enforcing such provisions,
including sanctions for noncompliance; provided, however, that in the event the Consultant becomes
involved in, or is threatened with, litigation with a sub -consultant or vendor as a result of such
direction by the administering agency, the Consultant may request that the United States enter into
such litigation to protect the interests of the United States.
8. Pursuant to California Labor Code Section 1735, as added by Chapter 643 Stats. 1939, and as
amended,
No discrimination shall be made in the employment of persons upon public works because of race,
religious creed, color, national origin, ancestry, physical handicaps, mental condition, marital status, or
sex of such persons, except as provided in Section 1420, and any consultant of public works violating
this Section is subject to all the penalties imposed for a violation of the Chapter.
Signed:
Y)�
Title:
Principal -in -Charge
Firm: Moore Iacofano Goltsman, Inc. (dba MIG)
Date: March 15, 2023
City of Santa Ana I On -Call Landscape Architectural Services 30
EXHIBIT C
COMPENSATION
Consultant's Fee Proposal including hourly rates if applicable
Fee Proposal
Billing Rate Schedule
Unless specified otherwise by prior agreement, invoices are submitted monthly showing time and charges
for professional services by staff category and a separate figure for expenses. Invoices are payable upon
receipt. Invoices unpaid past 30 days are subject to interest at 11/2% per month. MIG Inc., labor includes all
overhead. Rates will increase 3% each additional year.
MIG Billing Rates
Principal
Director/Senior Project Manager
Project Manager
Senior Landscape Architect
Landscape Architect
Landscape Designer
Senior Planner
Planner
Assistant Planner
ADA Specialist
Senior Facilitator
Outreach Specialist (bilingual)
Associate Facilitator
Strategic Communications Expert
Arts Director
Senior Web Designer
Design Visualization
Graphic Designer
GIS Specialist
Support Staff
Expenses
Commercial travel
Automobile travel
Lodging/Meals
Photocopy (A and B sizes)
Color copies
Commercial report reproduction
Noise meter setup
Subcontractors
Other (lab, aerial photos, etc.)
$225
$195
$165
$175
$145
$115
$180
$145
$90
$135
$180
$120
$110
$195
$180
$155
$150
$140
$130
$95
Cost+110%
Current IRS rate
Cost+110%
$0.10/image
$0.50/image
Cost+110%
$50/unit/day
Cost+110%
Cost+110%
LRA Billing Rates
Principal Engineer
Project Design Engineer
Draftsperson
BKIF Billing Rates
Senior Project Manager
Project Manager
Senior Project Engineer
Project Engineer
Design Engineer
Draftsperson
Surveyor
$145
$125
$100
$237
$231
$198
$175
$151
$113-$149
$127-$198
City of Santa Ana I On -Call Landscape Architectural Services
EXHIBIT 5
CONSULTANT AGREEMENT BETWEEN THE CITY OF SANTA ANA AND
NUVIS FOR ON -CALL LANDSCAPE ARCHITECTURAL SERVICES
THIS AGREEMENT is made and entered into on this 16th day of May, 2023 by and between
NUVIS ("Consultant"), and the City of Santa Ana, a charter city and municipal corporation
organized and existing under the Constitution and laws of the State of California ("City").
RECITALS
A. On February 22, 2023 the City issued a Request for Proposal No. 22-097 by which it
desired to retain a Consultant having special skill and knowledge in the field of. landscape
architectural services on an on -call basis for the City's Public Works Agency.
B. Consultant submitted a responsive proposal that was among those selected by the city.
Consultant represents that it is able and willing to provide such services described in the
scope of work that was included in the RFP No. 22-097.
C. In undertaking the performance of this Agreement, Consultant represents that it is
knowledgeable in its field and that any services performed by Consultant under this
Agreement will be performed in compliance with such standards as may reasonably be
expected from a professional consulting firm in the field.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the
terms and conditions hereinafter set forth, the parties agree as follows:
1. SCOPE OF SERVICES
Consultant shall perform the services that were described in the scope of work included in
the RFP No. 22-097, during the term of this Agreement, the tasks and obligations including all
labor, materials, tools, equipment, and incidental customary work required to fully and adequately
complete the services described and set forth in "Scope of Services - Exhibit A", attached hereto
and incorporated by reference, and as further described in Consultant's Proposal, attached hereto
an incorporated herein by this reference as "Consultant's Proposal - Exhibit B".
2. COMPENSATION
a. City neither warrants nor guarantees any minimum or maximum compensation to
Consultant under this Agreement. Consultant shall be paid only for actual services
performed under this Agreement at the rates and charges identified in Consultant's Fee
Proposal, which is attached hereto and fully incorporated herein by this reference as
"Compensation - Exhibit C". Consultant is one of ten (10) separate consultants
selected to provide services on an on -call basis under RFP 22-097. The total
compensation for services provided by all consultants selected under RFP 22-097 shall
not exceed the shared aggregate amount of $5,000,000.00 during the term of this
Agreement, including any extension periods, as set forth in Section 3, below.
b. Payment by City shall be made within forty-five (45) days following receipt of proper
Page 1 of 10
invoice evidencing work performed, subject to City accounting procedures. Payment
need not be made for work which fails to meet the standards of performance set forth
in the Recitals which may reasonably be expected by City.
c. Notwithstanding any contrary terms contained within Consultant's Fee Proposal,
Consultant's fees shall not increase by more than 3% annually over the term of this
Agreement, including any extension periods, unless directly affected by Prevailing
Wage laws, if applicable.
3. TERM
This Agreement shall commence on May 16, 2023 and end on May 15, 2026, with the
option for the City to grant up to two (2), one-year extension, exercisable by a writing by the City
Manager and the City Attorney, unless terminated earlier in accordance with Section 15, below.
4. INDEPENDENT CONTRACTOR
Consultant shall, during the entire term of this Agreement, be construed to be an
independent contractor and not an employee of the City. This Agreement is not intended nor shall
it be construed to create an employer -employee relationship, a joint venture relationship, or to
allow the City to exercise discretion or control over the professional manner in which Consultant
performs the services which are the subject matter of this Agreement; however, the services to be
provided by Consultant shall be provided in a manner consistent with all applicable standards and
regulations governing such services. Consultant shall pay all salaries and wages, employer's social
security taxes, unemployment insurance and similar taxes relating to employees and shall be
responsible for all applicable withholding taxes.
5. OWNERSHIP OF MATERIALS
This Agreement creates a non-exclusive and perpetual license for City to copy, use,
modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property
embodied in plans, specifications, studies, drawings, estimates, and other documents or works of
authorship fixed in any tangible medium of expression, including but not limited to, physical
drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or
caused to be prepared by Consultant under this Agreement ("Documents & Data"). Consultant
shall require all subcontractors to agree in writing that City is granted a non-exclusive and
perpetual license for any Documents & Data the subcontractor prepares under this Agreement.
Consultant represents and warrants that Consultant has the legal right to license any and all
Documents & Data. Consultant makes no such representation and warranty in regard to
Documents & Data which were provided to Consultant by the City. City shall not be limited in
any way in its use of the Documents and Data at any time, provided that any such use not within
the purposes intended by this Agreement shall be at City's sole risk.
Page 2 of 10
6. INSURANCE
Consultant shall procure and maintain for the duration of the contract insurance against
claims for injuries to persons or damages to property which may arise from or in connection with
the performance of the work hereunder and the results of that work by the Consultant, its agents,
representatives, employees or subcontractors.
a. Consultant shall not commence work for the City until it has provided evidence
satisfactory to the City that it has secured all insurance required under this Section. In
addition, Consultant shall not allow any subconsultant to commence work on any
subcontract until it has secured all insurance required under this Section.
b. Insurance coverage shall be at least as broad as:
(i) Commercial General Liability (CGL): Insurance Services Office
Form CG 00 01 covering CGL on an "occurrence" basis, including
products and completed operations, property damage, bodily injury and
personal & advertising injury with limits no less than $2,000,000 per
occurrence. If a general aggregate limit applies, either the general
aggregate limit shall apply separately to this project/location (ISO CG
25 03 or 25 04) or the general aggregate limit shall be twice the required
occurrence limit.
(ii) Automobile Liability: Insurance Services Office Form Number CA
000 1 covering, Code I (any auto), or if Consultant has no owned autos,
Code 8 (hired) and 9 (non -owned), with limit no less than $1,000,000
per accident for bodily injury and property damage.
(iii) Workers' Compensation insurance as required by the State of
California, with Statutory Limits, and Employer's Liability Insurance
with limit of no less than $ 1,000,000 per accident for bodily injury or
disease.
(iv) Professional Liability (Errors and Omissions) Insurance
appropriates to the Consultant's profession, with limit no less than
$2,000,000 per occurrence or claim, $2,000,000 aggregate.
(v) If the Consultant maintains broader coverage and/or higher limits
than the minimums shown above, the City requires and shall be entitled
to the broader coverage and/or the higher limits maintained by the
Consultant. Any available insurance proceeds in excess of the specified
minimum limits of insurance and coverage shall be available to the City.
c. Other Insurance Provisions. The insurance policies are to contain, or be endorsed
to contain, the following provisions:
Page 3 of 10
(1) Additional Insured Status. The City, its officers, officials, employees,
and volunteers are to be covered as additional insureds on the CGL
policy with respect to liability arising out of work or operations
performed by or on behalf of the Consultant including materials, parts,
or equipment furnished in connection with such work or operations.
General liability coverage can be provided in the form of an
endorsement to the Consultant's insurance (at least as broad as ISO
Form CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG
20 38; and CG 20 37 forms if later revisions used).
(ii) Primary Coverage. For any claims related to this contract, the
Consultant's insurance coverage shall be primary insurance primary
coverage at least as broad as ISO CG 20 01 04 13 as respects the City,
its officers, officials, employees, and volunteers. Any insurance or self-
insurance maintained by the City, its officers, officials, employees, or
volunteers shall be excess of the Consultant's insurance and shall not
contribute with it.
(iii)Notice of Cancellation. Each insurance policy required above shall
state that coverage shall not be canceled, except with notice to the City.
(iv)Waiver of Subrogation. Consultant hereby grants to City a waiver of
any right to subrogation which any insurer of said Consultant may
acquire against the City by virtue of the payment of any loss under such
insurance. Consultant agrees to obtain any endorsement that may be
necessary to affect this waiver of subrogation, but this provision applies
regardless of whether or not the City has received a waiver of
subrogation endorsement from the insurer.
(v) Self -Insured Retentions. Self -insured retentions must be declared to
and approved by the City. The City may require the Consultant to
purchase coverage with a lower retention or provide proof of ability to
pay losses and related investigations, claim administration, and defense
expenses within the retention. The policy language shall provide, or be
endorsed to provide, that the self -insured retention may be satisfied by
either the named insured or City.
(vi) Acceptability of Insurers. Insurance is to be placed with insurers
authorized to conduct business in the state with a current A.M. Best's
rating of no less than ANII, unless otherwise acceptable to the City.
(vii) Claims Made Policies. If any of the required policies provide
coverage on a claims -made basis:
The Retroactive Date must be shown and must be before the date of
the contract or the beginning of contract work.
Page 4 of 10
Insurance must be maintained and evidence of insurance must be
provided for at least five (5) years after completion of the contract
of work.
If coverage is canceled or non -renewed, and not replaced with
another claims -made policy form with a Retroactive Date prior to
the contract effective date, the Consultant must purchase "extended
reporting" coverage for a minimum of five (5) years after
completion of contract work.
(viii) Verification of Coverage. Consultant shall furnish the City with
original Certificates of Insurance including all required amendatory
endorsements (or copies of the applicable policy language effecting
coverage required by this clause) and a copy of the Declarations and
Endorsement Page of the CGL policy listing all policy endorsements to
City before work begins. However, failure to obtain the required
documents prior to the work beginning shall not waive the Consultant's
obligation to provide them. The City reserves the right to require
complete, certified copies of all required insurance policies, including
endorsements required by these specifications, at any time.
(ix) Subcontractors. Consultant shall require and verify that all
subcontractors maintain insurance meeting all the requirements stated
herein, and Consultant shall ensure that City is an additional insured on
insurance required from subcontractors.
(x) Special Risks or Circumstances. City reserves the right to modify
these requirements, including limits, based on the nature of the risk,
prior experience, insurer, coverage, or other special circumstances.
7. INDEMNIFICATION
Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers,
agents, employees, contractors, special counsel, and representatives from liability: (1) for personal
injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for
personal injury, including death, and claims for property damage, which may arise from the
negligent operations of the Consultant, its subcontractors, agents, employees, or other persons
acting on its behalf which relates to the services described in section 1 of this Agreement; and (2)
from any claim that personal injury, damages, just compensation, restitution, judicial or equitable
relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and
hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial
or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in
this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant
further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including
fees and costs for special counsel to be selected by the City, regarding any action by a third party
challenging the validity of this Agreement, or asserting that personal injury, damages, just
compensation, restitution, judicial or equitable relief due to personal or property rights arises by
Page 5 of 10
reason of the terms of, or effects arising from this Agreement. City may make all reasonable
decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing,
to the extent Consultant's services are subject to Civil Code Section 2782.8, the above indenmity
shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of,
pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant.
8. INTELLECTUAL PROPERTY INDEMNIFICATION
Consultant shall defend and indemnify the City, its officers, agents, representatives, and
employees against any and all liability, including costs, for infringement of any United States'
letters patent, trademark, or copyright infringement, including costs, contained in the work product
or documents provided by Consultant to the City pursuant to this Agreement.
9. RECORDS
Consultant shall keep records and invoices in connection with the work to be performed
under this Agreement. Consultant shall maintain complete and accurate records with respect to
the costs incurred under this Agreement and any services, expenditures, and disbursements
charged to the City for a minimum period of three (3) years, or for any longer period required by
law, from the date of final payment to Consultant under this Agreement. All such records and
invoices shall be clearly identifiable. Consultant shall allow a representative of the City to
examine, audit, and make transcripts or copies of such records and any other documents created
pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all
work, data, documents, proceedings, and activities related to this Agreement for a period of three
(3) years from the date of final payment to Consultant under this Agreement.
10. CONFIDENTIALITY
If Consultant receives from the City information which due to the nature of such
information is reasonably understood to be confidential and/or proprietary, Consultant agrees that
it shall not use or disclose such information except in the perfonnance of this Agreement, and
further agrees to exercise the same degree of care it uses to protect its own information of like
importance, but in no event less than reasonable care. "Confidential Information" shall include all
nonpublic information. Confidential information includes not only written information, but also
information transferred orally, visually, electronically, or by other means. Confidential
information disclosed to either party by any subsidiary and/or agent of the other party is covered
by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any
information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the
Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant
without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e)
is independently developed by the Consultant without reference to information disclosed by the
City.
11. CONFLICT OF INTEREST CLAUSE
Consultant covenants that it presently has no interests and shall not have interests, direct
Page 6 of 10
or indirect, which would conflict in any manner with performance of services specified under this
Agreement.
12. NON-DISCRIMINATION
Consultant shall not discriminate because of race, color, creed, religion, sex, marital status,
sexual orientation, gender identity, gender expression, gender, medical conditions, genetic
information, or military and veteran status, age, national origin, ancestry, or disability, as defined
and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization,
promotion, termination or other employment related activities or any services provided under this
Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all
applicable federal, state and local laws and regulations.
13. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and
Consultant, and supersedes any and all other agreements, oral or written, between the parties. In
the event of a conflict between the terms of this Agreement and any attachments hereto, the terms
of this Agreement shall prevail. This Agreement may not be modified except by written instrument
signed by the City and by an authorized representative of Consultant. The parties agree that any
terms or conditions of any purchase order or other instrument that are inconsistent with, or in
addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each
party to this Agreement acknowledges that no representations, inducements, promises or
agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any
party, which is not embodied herein.
14. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Consultant,
Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior
written consent of the City and any such assignment, transfer, delegation or subcontract without
the City's prior written consent shall be considered null and void. Nothing in this Agreement shall
be construed to limit the City's ability to have any of the services which are the subject to this
Agreement performed by City personnel or by other consultant and/or contractors retained by City.
15. TERMINATION
This Agreement may be terminated by the City upon thirty (30) days written notice of
termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant
compensation for all services performed by Consultant prior to receipt of such notice of
termination, subject to the following conditions:
a. As a condition of such payment, the Executive Director may require Consultant to
deliver to the City all work product(s) completed as of such date, and in such case
such work product shall be the property of the City unless prohibited by law, and
Consultant consents to the City's use thereof for such purposes as the City deems
appropriate.
Page 7 of 10
b. Payment need not be made for work which fails to meet the standard of
performance specified in the Recitals of this Agreement.
16. WAIVER
No waiver of breach, failure of any condition, or any right or remedy contained in or
granted by the provisions of this Agreement shall be effective unless it is in writing and signed by
the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or
remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not
similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies.
17. JURISDICTION - VENUE
This Agreement has been executed and delivered in the State of California and the validity,
interpretation, performance, and enforcement of any of the clauses of this Agreement shall be
determined and governed by the laws of the State of California. Both parties further agree that
Orange County, California, shall be the venue for any action or proceeding that may be brought or
arise out of, in connection with or by reason of this Agreement.
18. PROFESSIONAL LICENSES
Consultant shall, throughout the term of this Agreement, maintain all necessary licenses,
permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder
and required by the laws and regulations of the United States, the State of California, the City of
Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and
in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and
exemptions. Said inability shall be cause for termination of this Agreement.
19. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this Agreement
shall be in writing and shall be deemed to be properly given if delivered in person or mailed by
first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in
the manner provided in this Section, to the following persons:
To City:
Jennifer L. Hall
Clerk of the City Council
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
Fax: 714- 647-6956
Page 8 of 10
With courtesy copies to:
Nabil Saba
Executive Director, Public Works Agency
City of Santa Ana
20 Civic Center Plaza (M-xx)
P.O. Box 1988
Santa Ana, California 92702
Fax:
To Consultant:
Perry Cardoza
President
NUVIS
20250 SW Acacia Street, Suite 260
Newport Beach, CA 92660
A party may change its address by giving notice in writing to the other party. Thereafter,
any communication shall be addressed and transmitted to the new address. If sent by mail,
communication shall be effective or deemed to have been given three (3) days after it has been
deposited in the United States mail, duly registered or certified, with postage prepaid, and
addressed as set forth above. If sent by fax, communication shall be effective or deemed to have
been given twenty-four (24) hours after the time set forth on the transmission report issued by the
transmitting facsimile machine, addressed as set forth above. For purposes of calculating these
time frames, weekends, federal, state, County or City holidays shall be excluded.
20. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature herein below has the
power, authority and right to bind their respective parties to each of the terms of
this Agreement, and shall indemnify City fully, including reasonable costs and
attorney's fees, for any injuries or damages to City in the event that such authority
or power is not, in fact, held by the signatory or is withdrawn.
b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully
set forth in the body of this Agreement.
[signatures on following page]
Page 9 of 10
SIGNATURE PAGE FOR CONSULTANT AGREEMENT BETWEEN THE CITY OF
SANTA ANA AND NUVIS FOR ON -CALL LANDSCAPE
ARCHITECTURAL SERVICES
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first
above written.
ATTEST:
JENNIFER L. HALL
City Clerk
APPROVED AS TO FORM:
SONIA R. CARVALHO
City Attorney
By: �ATHAN T. MARTf19fZ
Assistant City Attorney
RECOMMENDED FOR APPROVAL:
NABIL SABA
Executive Director
Public Works Agency
CITY OF SANTA ANA
KRISTINE RIDGE
City Manager
CONSULTANT:
PERRY CARDOA
President
Page 10 of 10
EXHIBIT A
SCOPE OF SERVICES
Appendix
ATTACHMENT I
SCOPE OF WORK
CITY OF SANTA ANA
REQUEST FOR PROPOSALS
FOR
ON -CALL LANDSCAPE ARCHITECTURAL SERVICES
RFP NO. 22-097
INTRODUCTION/BACKGROUND
The City of Santa Ana, Public Works Agency is seeking proposals from qualified firms to provide on -call
landscape architectural services.
The City of Santa Ana is located in central Orange County, flanked roughly by the Santa Ana River to the west,
Santiago Creek to the north, 1-55 freeway to the east and South Coast Metro area to the south. The city is
approximately 10 miles east of the Pacific coast and 30 miles south of Los Angeles. Incorporated in 1889 and
designated the county seat, Santa Ana is both the largest city in the county and one of the largest in the state of
Califoriiia, as Santa Ana's current population is estimated to surpass 334,000. This populace, living within the
city's 27.2 square miles, translates into approximately 12,000 residents per square mile, making Santa Ana the
densest city in Orange County and second densest in the State.
Since 1947, the parks system was managed by the Parks, Recreation & Community Services Agency.
In March 2022, the entire Park Services Division, which includes Park Planning and Park Maintenance,
transitioned to the Public Works Agency.
The City of Santa Ana's Public Works Agency (PWA) is now responsible for the planning, design, development
and maintenance of fifty-four (54) parks, ten (10) recreation/community centers, two (2) senior centers, one (1)
nature center, thirteen (13) miles of Class I recreational trails, 2 lakes, 5 municipal pools, the Santa Ana Zoo
and multiple joint -use sites. The City's mission through our park system is to make lives and communities
better now and in the future by providing access to nature, outdoor space to play and exercise, facilities for self -
directed and organized recreation, positive alternatives for youth, and activities that encourage social
connections, human development, and lifelong learning.
In April 2022, the City updated its General Plan, including the Open Space Element and Bikeways Master Plan.
In May 2022, the Parks, Recreation & Community Services Agency adopted its first Parks Master Plan.
The Park Planning Division seeks the services of a landscape architectural firm(s) to be available on -call, to
augment staff with delivery of projects potentially on all levels, ranging from site specific master planning,
concept planning, feasibility studies, design, contract document development bid advertisement and
construction support.
SCOPE OF WORK
In general, the Consultant shall perform landscape architectural services on an "on -call. or as -
needed" basis for various project assigned by the City during the term of the agreement. The
Consultant shall have demonstrated expertise and experience in the areas of parks and recreation
or other municipal projects, in areas that include but are not limited to planning new parks, site
specific master planning of existing parks, sports fields & sports courts renovations, skate parks,
dog parks, splash pads, bike trails, site lighting, water conservation, habitat restoration, urban
forestry, landscape renovations, irrigation renovations, interpretive signage:
Design Expertise: In addition to having a solid understanding of parks and recreation
projects, Consultant shall have experience and expertise in sustainable environmental
design, low impact development, water wise landscaping and irrigation, current trends,
maintenance needs.
Site Specific Master Planning & Concept Development: Consultant shall have
ability to participate in site specific master planning exercises and concept
development. Consultant shall prepare and deliver colored renderings, 3-D modeling
or other visuals as required to communicate the project. Consultant shall provide final
rendered concept plan upon final approval of the layout.
Community Outreach: If requested, Consultant shall, facilitate community
engagement meetings to collect public input, create community engagement tools.
Meetings and Presentations: If requested, Consultant shall attend and/or facilitate
meetings with City Staff, Neighborhood Associations, permitting agencies, Boards,
Commissions, and/or City Council as required. Consultant shall prepare presentation
materials for us in these meetings.
Feasibility Studies: Consultant shaft have ability to conduct feasibility studies,
analyses and/or preliminary documents for new renovation or alteration projects, to
help City determine viability..
Utility Search and Coordination: Consultant access utility companies and city
records and coordinate into design. Consultant shall coordinate with said agencies
throughout the design process.
Site Surveying: Consultant shall provide all field survey and topographic work
necessary to complete the design effort.
0 Maps and Mapping Services: Consultant shall ability to provide, if requested.
Contract Documents: Consultant shall have ability to prepare complete plans and
specifications for project bid advertisement. City will provide electronic title block files
and boiler plate specifications; consultant shall adapt and develop document to include
City of Santa Ana RFP 22-097
PageAl-1
bid items and definitions, include modifications to General and Special Provisions, and
incorporate technical architectural specifications. Plans shall incorporate design criteria
and requirements conforming to the City of Santa Ana (CSA) and other governmental
agencies including, but not ffinited to the California Building Code, ADA, CSA
Standard Plans. All plans, the title sheet of the specifications, calculations and reports
must be signed and stamped by the consultant's licensed professional landscape
architect, architect or engineer.
Cost Estimating: consultant shallprovide costestimating services to provide "Opinion
of Probable Cost". Consultant shall contact contractors, manufacturers, or draw info
from recently bid projects when preparing their estimates.
Permits: Consultant shall assist City in obtaining approvals and/or permits from
applicable agencies as needed, including project submittal, responding to plan check
comments, and meeting with Building Officials if required.
Environmental: If requested, Consultant shall provide environmental review for
projects, State CEQA and/or Federal NEPA, as required.
Storin Water Best Management Practices: have knowledge and incorporate into
design practice principles of storm water best management practices (BMP).
WQMP: Consultant shall be able to determine when WQMP is required for a project,
have ability to prepare the document, and incorporate the findings in the overall design.
Quality Control: Consultant shall tightly control the quality of the work perform by
in-house staff and/or sub -consultants. Incomplete or poor quality work will not be
accepted. No additional compensation will be approved for changes required to deliver
a tightly coordinated set of contract documents.
Bid Advertisement Support: Consultant shall assist during the bid advertisement
period by responding to bidder questions, attending pre -bid job walks, assisting with
addenda preparation, attending pre -construction meeting.
Construction Support: Consultant shall assist during construction period by attending
pre -construction meeting, responding to Requests for Information (RFIs), attending
regular site meetings as requested and final inspections, submittal review, change order
review, troubleshooting and finding solutions to unforeseen site conditions.
As Built Plans: Upon completion of project, as -built plans may be submitted to the
consultant to incorporate all changes made during the construction period.
TASK ORDER PROCESS:
City of Santa Ana RFP 22-097
PageAl-2
The intent of this RFP is to have several consultants under contract to be available to
provide services, on -call, if the City shall need them. In executing a Professional Services
Agreement with the selected frm(s), the City does not guarantee any Task Orders will be
initiated during the life of the contract.
All work performed under this contract will require a Request to Release Notice to Proceed
(RRNTP) by the City. On a project -by -project basis, a proposal will be requested from all On -
Call Consultants by the City's Project Manager or Contractor Adnifi-iistrator. Proposals shall
define the scope of services, include a work plan, schedule, and proposed fee, which shaft be
based on the specified rates of compensation in the contract. The Project Manager/Contract
Administration will review all proposals and select one firm for the work based on fee,
availability, area of experience, and fair distribution of assigned work to all Consultants.
City of Santa Ana RFP 22-097
PageAl-3
EXHIBIT B
CONSULTANT'S PROPOSAL
SANI
2-11,011
LV
ARCHIT
RFP N(
MAR,
desii
recreation
-1
n u v i s
LANDSCAPE ARCHITECTURE
Statement of Qualifications
Cover Letter
March 15, 2023
Suzi Furjanic, Associate Park & Landscape Planner
City of Santa Ana
Public Works Agency: M-22
20 Civic Center Plaza
Santa Ana, CA 92701
RE: City of Santa Ana On -Call Landscape Architectural Services RFP No. 22-097
Dear Esteemed Review Committee:
Thank you for the opportunity to submit our proposal for consideration for the aforementioned RFP.
NUVIS has been providing design solutions for over fifty years, and our experience working in and
for the City of Santa Ana dates back to 1971.
Summary of the RFP
NUVIS has been providing professional landscape architecture services for 52 years.
NUVIS has had the privilege of working with the City in the past on an array of projects and is
currently working on Santiago Park and Santa Ana Gardens Channel Bikeway.
NUVIS Key Personnel include individuals with decades of experience and excellence in
landscape architecture.
0 Team NUVIS includes firms from our network of associated professionals who are highly
qualified in their respective disciplines.
NUVIS is a local firm with a reputation for excellence in landscape design.
Our dedication and excellence in landscape architecture is indicated by our desire to create
responsible design solutions which take into consideration the community, the City, and the
environment.
In our 52-year history, our experience with on -call contracts includes a multitude of public agencies.
Services have ranged from programming, planning, and PS&E to construction field and closeout,
design guidelines, and O&M manuals.
We look forward to working with the City in providing landscape architecture design solutions which
improve the public spaces throughout Santa Ana.
Sinc rely,
Ftx
erry Cardoza, PLA, ASLA
President
20250 Acacia Street, Suite 260, Newport Beach, CA 92660 1 714.754.7311 1 accourting@nuvis.net I www.ruvis.net I CA 1891 . NV 396 1 DBE . SBE
Table of Contents
Statement of Qualifications ..................................................................................................... 1
CoverLetter ............................................................................................................................
1
Contract Agreement Statement ..............................................................................................
3
Firm and Team Experience ....................................................................................................
3
OrganizationalChart ...........................................................................................................
7
Understandingof Need ...........................................................................................................
8
Methodology/Approach to the Anticipated Scope of Services ..............................................
8
Relevant Project Experience ..................................................................................................
9
References............................................................................................................................
12
Scope of Services and Schedule ...........................................................................................
13
ProjectUnderstanding ...........................................................................................................
13
Project Coordination and Management .................................................................................
13
Site Reconnaissance/Data Review ........................................................................................
14
FeasibilityStudies .................................................................................................................
14
SiteSurveying .......................................................................................................................
15
Maps/Mapping Services ........................................................................................................
15
Utility Search and Coordination .............................................................................................
15
Community Outreach & Presentations ..................................................................................
16
PreliminaryDesign ..................................................................................................................
17
MasterPlanning ....................................................................................................................
17
ConceptPlans .......................................................................................................................
17
SchematicPlans ....................................................................................................................
17
Design Development Plans ...................................................................................................
18
FinalDesign ............................................................................................................................
18
Environmental Design ...........................................................................................................
18
Stormwater Best Management Practices ...............................................................................
19
WQMP...................................................................................................................................
19
Construction Documents .......................................................................................................
19
Specifications........................................................................................................................
19
CostEstimating .....................................................................................................................
20
Permitting..............................................................................................................................
20
Quality Control/Quality Assurance .........................................................................................
20
Professional Services during Bid and Construction ............................................................
20
BidAdvertisement Support ....................................................................................................
20
ConstructionSupport .............................................................................................................
20
AsBuilt Plans ........................................................................................................................
20
Certification Forms/Resumes .................................................................................................
21
2
Contract Agreement Statement
NUVIS has reviewed the Agreement contained within Attachment 2 of the RFP. NUVIS concurs
with the Agreement as it conforms to the limits of the law governing professional services.
Firm and Team Experience
NUVIS
With the vision to make a difference, Robert R. Cardoza, FASLA and Peter R. DiLallo, ASLA
joined together in Costa Mesa, California and opened for business as a partnership to provide
landscape architecture in April of 1971. The principals expanded the company with an office in
Northern California in 1981. Currently NUVIS has a presence in Northern California, Southern
California (Newport Beach and Pasadena), and Las Vegas, Nevada. Originally formed under
Cardoza DiLallo Associates, the name changed in 1984 to Cardoza DiLallo Harrington and
finally to NUVIS "nu visions" in 1993. NUVIS is a State of California S Corporation and certified
D/MBE, SBE and VSBE.
Since 1971, NUVIS has provided a wide range of services from idea generation, community
facilitation, and site planning through preliminary design, PS&E, and construction to field
observation for a number of public spaces for city, district, county, state, and federal agencies;
several which have been awarded with industry honors for our clients. Our sustainable design
principals integrated into the landscape architecture design solutions has aided in the coveted
LEED certification of Platinum, Gold, Silver, and Bronze for a number of projects.
NUVIS' public spaces have included, but are not limited to public parks, community recreational
centers, open space recreation, sports parks, channels and greenways, streetscapes,
transportation corridors, parking lots and multi -purpose trails. Due to recent water restriction
mandates, NUVIS has been instrumental in aiding various public agencies in modifying existing
streetscapes and parks to reduce turf and/or creating design solutions for projects in which
sustainable design solutions are a top priority. These types of projects are not new to
NUVIS. Our projects utilize sustainable design principles such as using aesthetically appealing
low water use/drought tolerant plant material, including options for high efficiency irrigation
systems, solar products, and opportunities to capture water run-off through use of a variety of
methods and materials.
On-call/As-needed contracts are not new to NUVIS. NUVIS has a long history of appearing on
numerous agency lists and rosters, often as a repeat consultant for decades.
NUVIS is currently collaborating with the City on the Santiago Park project and on the Santa
Ana Gardens Channel Bikeway (for County of Orange) to improve the public spaces for the
residents and visitors to the City.
Perry Cardoza, PLA, ASLA ........................................................................ Principal in Charge
Education: B.S., Landscape Architecture, California Polytechnic University, Pomona
Licensure: Professional Landscape Architect CA 3943
Experience Statement: Perry brings to the team over 37 years of innovative, award winning
design in the field of landscape architecture. His ability to be a liaison between community
members and government agencies has earned recognition from his peers and municipalities.
Perry's role will be to provide contract administration and overall quality assurance.
Tomas Munoz, PLA .............................................. Landscape Architecture Project Manager
Education: B.S., Landscape Architecture; California Polytechnic University, Pomona
Licensure: Professional Landscape Architect CA 1997
Experience Statement: Tom brings to the team over 47 years of professional landscape
architecture experience serving as Project Manager on many of the firms public agency
projects. His notable strengths are client relations, pictorial graphic exhibits, technical direction
of construction documents, and multi-team/agency coordination. Tom is currently the PM on the
Santiago Park project for the City of Santa Ana.
BKF
Since 1915, BKF Engineers earned a reputation for its ability to successfully plan, design,
survey, and implement complex projects. We draw upon and utilize our experience diligently
guiding projects from the initial due diligence and feasibility stages, progressing project designs
and permitting approvals, and concluding with construction and implementation. This proven
approach recognizes that developing dynamic projects is informed by focused team
collaboration, mitigating physical constraints and potential risks, and balancing designs goals
with value engineering solutions.
Through our network of 16 west coast offices, BKF provides civil engineering, land surveying,
and land planning services for government agencies, institutions, developers, design
professionals, contractors, school districts, and corporations. Facilitating the unique permitting
and expertise requirements of projects, we provide a number of specialty services, including
Agency permit expediting, sustainable infrastructure, site accessibility consulting,
hydrology/hydraulics, traffic signal and traffic handling designs, utility locating services,
automated construction surveying monitoring, and 3D laser scanning.
BKF's decades of engineering, surveying, and planning experience is evident in our legacy
projects throughout the west coast. By leveraging our diverse project portfolio in combination
with innovative design solutions, BKF's team of more than 500 experienced staff is dedicated to
successfully delivering sustainable and dynamic projects for our communities and partners.
Chris Rideout, PE ....................................................................................... Principal in Charge
Education: B.S., Civil Engineering, California Polytechnic University, Pomona
Licensure: Professional Civil Engineer CA No. 44922
Experience Statement: Chris Rideout has more than 36 years of design experience on
numerous streetscapes, roadway, utility infrastructure, and municipal improvement projects. He
has been able to develop strong relationships with the local and regional approval agencies
throughout his career, which helps with obtaining timely jurisdictional approvals. His strengths
include providing creative alternatives with a maximum amount of flexibility during the design,
while maintaining the project objectives and schedule.
Bruce Kirby, PE, QSD ................................................................. Senior Civil Project Manager
Education: B.S., Civil Engineering; California Polytechnic University, Pomona
Licensure: Professional Civil Engineer CA No. 42393
Experience Statement: Bruce has over 39 years of experience as a professional engineer that
has directed the design of many civic, recreational, institutional, educational, retail, commercial,
industrial, and residential projects throughout southern California.
4
Davis Thresh, PILS .......................................................................................... Survey Manager
Education: Surveying, Diablo Valley College, Pleasant Hill, CA
Licensure: Professional Land Surveyor, CA No. 6868
Experience Statement: Davis' survey experience spans over 38 years. Throughout his tenure
with BKF, he has played a key role in many projects in both the public and private sectors.
Davis has been the lead surveyor on numerous projects involving districts, cities, counties, and
other local municipalities in California. He is responsible for management of all phases of land
surveying.
Roger Chung, PE, QSD/P, CFM, ENV SP, F. ASCE ..................... Storm Water BMP & WQMP
Education: B.S., Environmental Engineering, University of California, Irvine I B.S., Civil
Engineering, University of California, Irvine
Licensure: Professional Civil Engineer, CA No. 65388 1 Qualified Stormwater Pollution
Prevention Plan Developer/ Practitioner (QSD/QSP) #20600
Experience Statement: Roger has more than 23 years of civil engineering experience with
expertise in hydrology, hydraulic and structural analysis for the preparation of drainage studies,
drainage master plans and the preparation of design plans, specifications, and cost estimates
for local municipalities.
CDDG
It is my pleasure to introduce CD Design Group. We are a Costa Mesa -based S-Corp providing
electrical engineering services nationwide. Incorporated in 2004, we are licensed in 45 states
with an array of experience in arterial boulevard renovation, park design including urban and
riparian corridor renewal, local and regional multi -use and sports parks, hospitals/healthcare
environments, restaurants and hospitality, and a multitude of other projects. We maintain one
million dollars in Errors & Omissions as well as General Liability insurance, with certificates
available for two million as required. To date, we have not received a claim and we have no
pending litigation of any kind. We are uniquely positioned to devote 100 percent of our
resources to projects throughout California.
Dale Charles Karjala, E.E ............................................................................ Electrical Engineer
United States Air Force Veteran; Korean War
Education: B.S., Electrical Engineering, University of California, Los Angeles 1964
License: CA License # E-7338
Experience: Over 51 years of experience (18 with CD Design Group) in all aspects of consulting
electrical engineering and commercial lighting design throughout the United States. Partner and
supervising engineer for 30+ person electrical engineering firm in Costa Mesa, California.
Management of numerous healthcare, municipal, Sports Parks, entertainment, and educational
projects encompassing complete new and retrofit construction. Complete working knowledge of
latest version National Electrical Code and Uniform Building Code.
Christopher Dale Karjala ............................................................................................. Principal
Education: B.A., English Literature, California State University, Long Beach, 1994
Experience: Over 22 years of experience in design (18 with CD Design Group), planning,
project management, and engineering of commercial retail, institutional, healthcare, and
municipal projects including sports and multi -use parks, community centers, outdoor event
spaces including amphitheater design. All aspects of consulting electrical engineering and
lighting design including project management and design lead duties, in -field utility coordination,
photometric calculations, product selection, coordination of complete new and retrofit
construction (many/various), and thorough project administration and support. Complete
working knowledge of latest version National Electrical Code and Uniform Building Code.
ECORP Consulting, Inc.
Established in 1987, ECORP Consulting, Inc. (ECORP) is a California "S" Corporation that
specializes in assisting government agencies and private clients with a wide range of
environmental services. ECORP is a financially sound firm with five offices (Santa Ana,
Redlands, Rocklin, San Diego, and Chico) serving clients throughout California. ECORP
provides support over the life of a project, from initial baseline studies; to environmental
planning, documentation, and review; permit negotiation, liaison with resource agencies, and
mitigation design; and through to construction monitoring and compliance reporting. ECORP
brings an experienced team of more than 120 CEQA and NEPA specialists, terrestrial and
aquatic biologists, wetlands specialists, paleontologists, archaeologists/cultural resource
specialists, air quality/green house gas specialist, noise analysis specialists, geographic
information systems (GIS) specialists, and unmanned aerial systems (UAS) pilots. ECORP's
parks experience includes as -needed environmental services contracts with California
Department of Parks and Recreation and Los Angeles County Department of Parks and
Recreation as well as individual parks projects for numerous cities throughout southern
California.
Jesus "Freddie" Olmos ....................................................... Principal Environmental Planner
Education: B.A., Environmental Analysis & Design, minor in Urban & Regional Planning, UC
Irvine
Experience Statement: Mr. Olmos has 23 years of professional experience in CEQA and NEPA
analysis and document preparation for government agencies and private clients Mr. Olmos has
completed CEQA documents for several recreation projects for public agency clients throughout
southern California that include new parks and renovations/additions to existing parks. He has
prepared and managed a variety of environmental documents, including Categorical
Exemptions for minor construction/renovations to EIRs for Master Plans for new regional parks.
He also understands the NEPA requirements for Caltrans Local Assistance, CDBG, and other
federal funding sources.
Lindsay Liegler .................................................................... Associate Environmental Planner
Education: MPP, Concentration in Environmental Policy & Sustainability, UCLA, B.S.
Environmental Science, minor in Conservation Biology, UCLA
Experience Statement: Lindsay Liegler is an environmental planner with experience in preparing
environmental documentation for a wide variety of parks and trails projects for public agencies.
Her experience includes CEQA and NEPA document preparation, climate change resilience
studies, and biological resources and habitat quality assessments. She is adept at managing
multiple projects; generating reports through application of planning principles, concepts, and
techniques; and communicating effectively with diverse audiences across multiple disciplines.
6
Organizational Chart
F=--
co
4-0
C�
co
m
4-
0
>t
NUVIS
P. Cardoza, PLA
Principal in Charge
15 % Availability
NUVIS
T. Munoz, PLA
Project Manager
30% Availability
BKF Engineering
C. Rideout, PE
Sr. Civil Principal in Charge
20% Availability
B. Kirby, PE, QSD
Senior Civil PM
40% Availability
D. Thresh, PLS
Survey Manager
20% Availablity
R. Chung PE, QSD/P, CFM, ENV
SP, F. ASCE
Stormwater, BMP, WQMP
40% Availability
CD Design Group
D. Karjalla, EE
Staff Engineer
Availaility 50%
C. Karjala
Electrical PM
Availability 50%
ECORP Consulting Inc.
Freddie 01mas
Principal Env Planner
40% Availability
Lindsay Liegler
Assoc Env Planner
40% Availability
7
Understanding of Need
NUVIS understands the City of Santa Ana is seeking a highly qualified team of professionals to
provides landscape architectural design services with support civil, electrical and environmental
services for various project assignments through an 'on -call' or'as-needed' basis. Projects may
include, but are not limited to: design of new parks; master planning of existing parks, sports
fields & court renovations; skate parks; dog parks; bike trails; site lighting; water conservation;
habitat restoration; urban forestry; landscape renovations; irrigation renovations; and/or
interpretative signage.
The projects indicated in the RFP require a highly qualified team who has park and recreational
design experience and noted expertise in their individual disciplines. The City is seeking Teams
with direct park and recreational planning design experience that incorporates sustainable
environmental design, LID, landscape, and irrigation conforming to MWELO and other
waterwise ordinances, consideration for maintenance needs while staying in tune with current
trends.
Based on NUVIS' nearly 52 years of professional landscape architecture experience, we
anticipate the type of projects above will benefit from a Team that will provide a comprehensive
approach to the scope of services. We anticipate providing a wide range of services, including,
but limited to:
• Programming, Conceptual Design, and Site Master Planning
• Community Design Charettes, Workshops and Meetings
• Meetings and Presentations to City, Governing Agencies and Stakeholders
• Feasibility Studies and Site Analysis
• Utility Research and Coordination
• Maps and Mapping Services, including Survey and Base Mapping
• Construction Documents including Plans and Technical Specifications
• Statements of Probable Construction Cost
• Permitting
• Environmental Documentation including CEQA and NEPA
• Development of Storm Water Best Management Practices and Protection Plans
• Development of Water Quality Management Plans (WQMP)
• Quality Control and Quality Assurance through the life of a project
• Professional Services during Bid Phase
• Professional Services during Construction Phase
• Close Out and Record Drawings Services
Methodology/Approach to the Anticipated Scope of Services
NUVIS is a strong proponent of participatory planning and design, believing that the goals and
direction of a project should evolve from a process which provides for expression of concerns
and values of those involved and affected by the project. We enjoy the process of working with
the community and its various organizations and groups to build a consensus of ideas that
encourages interactive opportunities for a variety of age and user groups.
We believe that one of the keys to the success of the project is effective and thorough
communication between the Agency and design team to identify and resolve issues, thus
allowing the necessary services to proceed quickly and efficiently. We prefer to build a
'partnering' relationship with our project team - the client, associated review agencies, and
subconsultants. Regular meetings provide a continuum to receive information, clarify input,
inform staff of progress and direction, generate information, and allow the City the opportunity to
review and comment on concepts and design formulation.
Creative problem solving evolves from maintaining communication, building consensus, and
identifying issues before they become problems. We encourage interactive participation of
involved parties to allow for appropriate orientation and awareness of project site potential and
constraints, obtaining concurrence on schedules, team effort conflict resolution, adaptability,
flexibility, responsiveness, and looking at problems as opportunities.
NUVIS' philosophy includes not only an aesthetic but a pragmatic look at materials selected,
balanced by their cost. This procedure for developing cost effective plans is integral throughout
the design process. Statements of probable construction costs are prepared on a regular basis
to monitor the effect on the budget.
We are proponents of sustainable design - meeting current needs without compromising the
ability of future generations to meet their needs. We strive for the best solution, based on
technical information and incorporating environmentally sensitive construction methods.
We are also proponents of universal design - where decisions are based on actual user
characteristics with consideration given to all types of physical locomotion limitations, degrees of
sensory awareness, and level of emotional and intellectual functions.
NUVIS approaches the design process as an occasion to achieve the highest level of aesthetics
without compromising fundamental engineering criteria. Construction documents should
minimize contractor deviation or interpretation. Facility design should be functional, easy to
maintain, contemporary in the type of elements selected, impart a sense of place and safety,
and be pleasing to the eye.
Active Process + Simplified Approach = Comprehensive Solutions
Relevant Project Experience
The following are park and recreational projects completed within the past five years. In an
interest of brevity due to page limitation, NUVIS has selected projects within Southern California
to illustrate our experience, knowledge and expertise in the field of landscape architecture.
Preliminary plans and construction documents for a 3-
acre historic preservation and interpretive park
replicating a Juaneno village including cultural group
area, amphitheater, Kiicha dwellings, pond with
corrone statue, horse hitching and trail, interpretive
signage, directional markers, bus drop-off, parking lot,
permeable paving, shade structure, picnic benches,
outdoor kitchen, and entry monument. Protection of
existing Oaks and extensive California native plant
palette selected for medicinal, edible, and construction
uses by native peoples.
Year ComDleted 2021
Client Name City of San Juan
Capistrano
Contact David Contreras
Senior Planner
949-443-6320
NUVIS PM T. Munoz
Demolition plans and construction plans for new
Year
2022
playground paying tribute to Corona's historic Grand Circle
Completed
Raceway/Grand Boulevard with a racetrack therned
Client Name
City of Corona
renovation to an existing park.
Contact
Tracy Martin
951-736-2266
NUVIS PM
R. Stone
Demolition and construction documents for renovation of Year 2022
playground equipment and surfacing at an existing park Completed
including grading and drainage plans, coordination with Client Name City of Corona
City selected play equipment and surfacing vendors, Contact Tracy Martin
development of PS&E for park improvements. 951-736-2266
NUVIS PM R. Stone
uentrai isasin'rzater itlistrict itemonstration uarcien, uornmerce, L;A
M -
Preliminary plans, concept simulations, construction Year 2021
documents, and construction support for a 7,000 SF native, Completed
low water use demonstration garden at CBMWD office, Client Name Central Basin
adjacent to Interstate 5 Freeway, featuring three (3) Municipal Water
NUVIS-designed interpretive panels, canopy downspout District
bio-infiltration swales, and habitat gardens representing Contact Dr. Alex Rojas
chaparral, coastal sage scrub, and butterfly -pollinator 323-201-5548
species. Landscape scope also included restoration of an NUVIS PM P. Cardoza
existing fence and wall, protection of mature trees,
upgrades to an existing informational signage kiosk, and
new drip irriciation system.
Preliminary plans, shade modeling, and construction
Year 2021
documents, partially funded by a Community Development
Completed
Block Grant, for ADA circulation improvements to an existing
Client City of Irvine
park. 2-acres of new accessible enriched concrete paving
Name
and resilient surfacing, play structures, accessible picnic
Contact Rachel McLure
tables, bbqs and hot coal receptacles under shade
Sr. Planner
structures, bike racks, seating, therned site amenities, high-
949-724-6001
efficiency irrigation, shade trees, and shrub and turf planting.
NUVIS PM T. Munoz
Preliminary plans and construction documents for a 2.5-
acre park renovation including new accessible paving,
therned fence panels, DG infield, turf open space, high -
efficiency irrigation, picnic areas, raised community garden
beds, refreshed rubberized playground surfacing, guardrail
at stage, bleachers, turf block maintenance access,
signage, and curb ramps.
Year 2021
COMDIeted
Client Name City of Tustin
Contact
NUVIS PM
Jason Churchill
Field Svc Mgr.
713-573-3332
P. Cardoza
10
Preliminary plans, construction documents, and
construction observation for hardscape, site amenities,
high -efficiency irrigation, and low water use planting
surrounding a memorial to the victims of the tragic
November 14, 2019 Saugus High School Shooting installed
at the entrance to Santa Clarita Central Park. Site elements
include seat walls, enriched paving, safety railing, boulders,
and colorful accent plants.
Preliminary plans and construction documents for 0.75-acre
improvements to an existing civic park including new large
and small dog play areas, entry gates, signage, monument,
shade structures, dog play equipment, protection of existing
trees, decomposed granite perimeter dog paths,
decomposed granite walking trails, new trees, protection of
existing mature trees, and shrub buffer planting along
existing slope.
Conceptual designs and construction documents for two
new play yards for an existing regional Animal Shelter
featuring artificial turf, recreational /exercise equipment
(including crawl through tunnels, teeter-totters, stepping
bones, fire hydrant jumpers, jump tables, and hoop jumps),
people and canine drinking fountains, shade structures,
spray misters, fenced socialization areas, perimeter fencing,
gates, statues, paved walkways, shade trees, and low water
use shrub plantings.
Site reconnaissance, conceptual design alternatives, cost
estimates for alternatives, PS&E for replacement of two
existing tennis courts and wood picnic cover along with ADA
compliant rehabilitation improvements to pedestrian
circulation routes, parking lot modifications, picnic area,
connection to basketball courts, gate hardware update, and
electrical improvements.
Year
2021
Completed
Client Name
City of Santa
Clarita
Contact
Terry Brice
661-286-4137
NUVIS PM
P. Cardoza
Year
2020
Completed
Client
City of El Monte
Name
Contact
Leticia Ortiz
626-580-2058
NUVIS PM
T. Munoz
Year
2018
Completed
Client
Corona Animal
Name
Services &
Police
Department
Contact
Cptn Jerry
Rodriguez
951-736-2309
NUVIS PM T. Munoz
Year
In Progress
Completed
Client
City of Corona
Name
Contact
Tracy Martin
951-736-2266
NUVIS PM
R. Stone
11
Conceptual design, construction documents, and
construction support services for renovations to the Main
Street entrance at Santiago Park. Improvements support the
City's goal to provide access to nature, outdoor space for
play and exercise, and opportunities for social connection,
human development, and lifelong learning. Improvements
include the relocation of the main road for new
pedestrian/bicycle path adjacent to the creek with
recreational and respite opportunities. Programming
includes new viewing deck, interpretative signage, picnic
areas, drinking fountains and security lighting, new signage,
and gates, as well as a small parking lot. Native riparian
planting revitalizes the project area offering improved
aesthetics, beautification, educational opportunities and
defines the new space.
Preliminary plans, design alternatives, and construction
documents for landscape renovation and improvements to
an 8-acre site including an 8,000 SF historical monument
plaza at the intersection of Sunset Avenue and Mountain
Street. Site elements include interpretive metal panels with
historic City elements, granite boulder seating, preservation
of existing mature Oak trees, interlocking concrete pavers,
and low water use planting.
References
Year
Completed
Client
Name
In Progress
City of Santa
Ana
Contact Gilbert Castillo
714-647-5647
NUVIS PM T. Munoz
Year In Progress
Completed
Client Kennedy Jenks
Name for City of
Pasadena
Contact PaulChau
626-568-4300
NUVIS PM P. Cardoza
City of Laguna Woods
Chris Macon, City Manager of Laguna Woods, 949-639-0500, cmacon(a-)-Iaqunawoodscity.org
City of Tustin
Jason Churchill Field Services Manager City of Tustin, CA 714-573-3000 'churchill(a)_tustinca.org
City of Irvine
Rachel McLure, Project Manager Community Services, 949-724-6001, rmclure(a)citVofirvine.org
City of Anaheim
Ana Straabe Community Services Dept. City of Anaheim 714-76-4901 astraabe(a)-anaheim. net
City of Corona
Tracy Martin, Utilities PM, Public Works Division, 951-736-2400, tracV.martin(a-)_coronaca.gov
12
Scope of Services and Schedule
Project Understanding
Since no exact project is known, due to the nature of this being an on -call contract, the following
is a typical scope of services which may be expected for various landscape architecture
projects.
NUVIS is in tune with the aforementioned goals of the City and the community it serves.
Production of preliminary plans and designs, entitlements/perm its, construction documents,
reports/studies/analysis, and professional services during bid and construction have been the
cornerstone of NUVIS'daily business since 1971. And while many firms host the ability to
produce plans, there is something special that separates NUVIS from our competitors. It is our
belief that each city is distinctive; we pay particular attention to socio-demographic composition,
lifestyle patterns, behavioral patterns, and characteristic historical, economic, political, and
cultural features are the foundation for the design process. We do not assume that successful
projects for other cities would necessarily be successful for Santa Ana, yet at the same time we
draw upon successful projects as inspiration to springboard providing customer -driving design.
Drawing upon successes yet pivoting to community needs and site -specific responses to
develop community approved projects are hallmarks of NUVIS landscape architecture design.
Project Coordination and Management
The initial step in the preparation of documents would be to meet with the City's designated
Project Manager and appropriate inter departmental representatives for the purpose of:
• understanding the expectations anticipated,
• developing a clear definition of design criteria and program objectives, and
• refining a detailed project schedule.
We believe the key to the success of a project is effective and thorough communication
between the City and design team to identify and resolve issues, thus allowing the
necessary services to proceed quickly and efficiently. We understand that our
responsibilities include not only answering the questions but facilitating the process by
determining which appropriate questions should be asked.
NUVIS approaches projects through practical analysis of the unique conditions
associated with the particular location and program criteria. Design solutions are then
tailored to the specific situation to ensure maximum effectiveness. Our project
management process is predicated upon:
• understanding, articulating, and resolving specific project issues,
• establishing and following a well-defined design statement,
• innovative, creative analysis and alternative idea generation,
• intensive design team collaboration.
This task includes coordination and interface including, but not limited to, meetings, telephone
conversations, memos, faxes, voice mail, and e-mail with stakeholders, applicable
governmental agencies' departments, and project design team. Initially, the meetings establish
the guidelines and specific criteria to direct the team's efforts. Thereafter, coordination provides
a continuum to receive information, clarify input, inform staff of progress and direction, generate
information, and allow the agency the opportunity to review and comment on draft concepts and
13
recommendations. Concerns, needs or alterations are addressed expeditiously, thereby keeping
the progress of the work at a maximum.
Site Reconnaissance/Data Review
This phase centers on information gathering and program definition. A portion of this task is to
perform appropriate functions such as project research through a literature search and personal
interviewing with regard to applicable regulations, attitudes, and general plan n i ng/development
concerns. These accumulated materials along with verbal resource communication from various
sources enrich the design process.
The NUVIS team shall conduct a pre -design tour of each project area. The goal of the site
reconnaissance will be to familiarize ourselves with existing conditions relevant to the goals of
the task order. The tour includes City's Project Manager, subconsultants and appropriate inter
departmental representatives. This reconnaissance process may include:
visually identifying adjacent land uses, landform/topography, soil characteristics, existing
flora/fauna, drainage patterns, existing infrastructure, pertinent visual characteristics,
environmental conditions, site influences, and view potential/orientation and visual impact
(internal and external views); and
evaluating: climate conditions, impact of pedestrian, equestrian, bicycle, and vehicular
circulation patterns including site lines, physical opportunities and constraints, and maintenance
needs (including elimination of side pruning adjacent to streets).
If necessary, NUVIS will include additional investigative reports and services to evaluate the
existing conditions of the project site. A similar approach is taken for conducting facility
assessments. Sites reconnaissance assessments are conducted to explore the current state of
the landscape and park/facility amenities from a professional landscape architect's perspective.
Feasibility Studies
The NUVIS team will lend its expertise in providing the appropriate levels of disciplinary
research and reconnaissance to properly assess the project site and then from there prepare
exhibits (renderings, CG graphics, computer animation) to provide development
recommendations for the site. The study (or Basis of Design Report) includes the understood
program and design direction of the project. The BDR will break out the project into its
appropriate phases and by discipline with the intended goals and deliverables. Conformance
and compliance with applicable codes, regulations and standards will be indicated. The BDR
may be updated at each design phase and may include:
• Design analysis and discussions identified as practical design solutions.
• Results of all analysis, investigations, and economic/value engineering evaluations
• Advantage/Disadvantaged of all recommended and discarded solutions.
• Justification for any departure from local, County of state standards
• Incorporation of all approved user requirements, materials, equipment
• Recommended criteria and performance standards.
• General methods of construction.
14
Site Surveying
BKF union field crews will perform a topographic survey to locate detailed topography within the
site area limits. This includes but is not limited to existing building corners, finish floor
elevations, walkways, curbs, gutters, hardscape features, stalls, and trees (typically over 4"
diameter — at chest height), along with drip lines (except for trees in parking lots.) This includes
supplemental data where critical exit and entry doors connect to the sidewalk where ADA
accessibility conformance is vital to the design. The Path of travel (POT) walkway elevations,
including any existing ADA Parking Stall elevations. Additionally, they will locate existing visible
utilities within and to serve the site and obtain the rim and pipe invert elevation (with pipe sizes)
of gravity utilities (sewer and storm drain), that serve, or are directly adjacent to, the site. This
20-scale topo will include 1 -foot contours, on a developed surface in AutoCAD 2018 format. The
record paper boundary will be delineated on the survey. Benchmark and Basis of Bearing will be
stated and pdf and dwg version will both be provided.
Maps/Mapping Services
BKF can provide mapping services for items such as ALTA Surveys, Subdivision Tract Maps an
Parcel Maps, Plat & Legal Descriptions (for Easement Documents, Quit Claims, or Right of Way
Dedications).
Utility Search and Coordination
BKF's standard practice when starting a new project is to engage the utility companies early in
the project, and pro -actively work with them to protect their utilities, or to determine ideal
relocation routes. We start by establishing the lines of communication with utility companies
present within the project area, such as Southern California Gas Company, San Diego Gas and
Electric, City of Santa Ana Municipal Utility Services (Mus), Santa Ana Water Services, and OC
Water District. We will also coordinate with the City of Santa Ana Public Works Department as
needed, by sending out Utility "A" Letters requesting for their record drawings and as-builts.
Once we have received all the as-builts and record drawings from each agency, we will
incorporate the existing facilities into the utility base mapping in AutoCAD format. Upon
completion of the utility base mapping, we will schedule a meeting simultaneously with all third -
party utility companies in an "all -hands" meeting. At that meeting, we will present the project and
identify utilities needing relocation.
Most importantly, we will discuss the timeline for when the utility requires relocation to maintain
the project schedule. At this "all -hands" utility meeting, these utility companies are able to
coordinate with each other and find opportunities to be in joint ventures reducing their
construction costs.
We will distribute the Utility "B" Letters with the composite utility plans, and request that they
confirm their existing and future facilities. All the gathered utility information will update our
comprehensive utility map and matrix that were used to supplement the project base sheets to
provide a complete existing utility base. This level of effort will minimize construction costs and
ensure the correct placement of the proposed improvements. As part of the utility coordination
work, we will:
15
• Review and update as -built utility information.
• Request utility mapping from all affected utility owners
• Update base mapping with existing utility information
• Based on our understanding of the utilities and the impact of our project on those
utilities, we are not anticipating needing any potholing
• Submit utility maps to impacted utility owners for verification.
• Identify potential utility conflicts.
• Coordinate the above work with the utility owners.
Community Outreach & Presentations
Designs should respond to and reflect the Communities' specific needs. If desired by the City,
NUVIS will include community meetings with the goal of receiving input and ultimately, receiving
approval by the City.
The key to achieving desired results is to maximize involvement as early in the process as
possible. Interested and affected parties want to present input and have a 'voice' before
decisions are made by others. Involvement by all interested parties is encouraged throughout
the design process, with each phase of the process responding to and building upon the input
received. Occasionally, ideas presented cannot be incorporated into the design due to program
conflicts, budgetary issues, and/or right-of-way or jurisdictional concerns. Through early
collaboration, voices can be heard and responded to without simply being dismissed.
NUVIS' role at community meetings will be to assist the agency in merging ideas and
developing pertinent issues into feasible and agreed upon solutions. The goals of each session
differ as the process evolves, but the following would be used as general guidelines:
0 listen and learn,
• seek out the "experts" in specialized areas,
• explore the concerns of interested parties,
• ask questions.
• assist in mitigating conflicts between interest groups,
• give recommendations and information, and
• receive information.
To assist in guiding the communication, NUVIS will provide handouts and/or develop a
PowerPoint presentation as contracted by the City. Information may include agenda, project
background information, reduced plans etc. NUVIS may also provide renderings, exhibits and
computer -generated graphics (Before/Afters) to help convey project information and design
intent.
In addition to community meetings, NUVIS is available to support the City at presentations to
stakeholders, Commissions, Councils and other governing agencies or interested bodies.
NUVIS will provide exhibits to assist in conveying the design intent and be available to answer
questions and provide recommendations. Information gathered at presentations may be used
to refine the design solution for a project.
16
Preliminary Design
Master Planning
For NUVIS, a landscape architecture driven master plan document identifies the needs of the
community, evaluates future demand, and explores opportunities for physical planning. This
ideology applies to recreational master plans as well as urban master planning. The goals are
to develop a comprehensive vision for a park system, individua park, recreation facility, trails
and open space or any public space, and includes programming and site plans which meet the
goals and vision for the community. It is a strategic framework providing guidance and policy
direction to be used for the eventual development of a public space. Master plan documents
may include, but are not limited to:
Background information including statement/imagery of current conditions, and notable
historical information.
• Supporting studies and need assessments of the site.
• Notes from community meetings and stakeholder input from public process
• Statement of goals and overall strategy for the project area
• Funding information (if available)
• Conceptual landscape site plans with thematic imagery boards
Often NUVIS assists the City/agency at the master plan level the grant process. Formal exhibits
from the master plan assist in the grant application process in order to make a case for the
funding of the project.
Concept Plans
At this stage, NUVIS discusses design strategy with staff and responds initially with land use
designation alternatives in plan view format. Conceptual 'tissue' studies will be prepared
illustrating proposed therning ideas including, but not limited to site layout, landscape planting,
paving, water feature, signage/monuments, site furniture, and accent elements. Alternative
concepts may be created in 'bubble diagrammatic' format for review and comment. Computer
generated exhibits may be employed to help further convey the design intent. Exhibits are
typically rendered in color.
Deliverables may include:
• Program Development and Description
• Opportunities/Constraints Maps/Exhibits
• Computer Generated Before & After Images
• Thematic Imagery Boards (Photographs)
• Diagrammatic Design (Bubble Diagrams/Master Plan)
Schematic Plans
Once an alternative is chosen by the agency, this stage involves refining and delineating the
alternative into one (1) succinct plan.
A strategy meeting will be held with agency project staff/personnel to review input and establish
direction. A draft conceptual plan will be prepared and accompanied by refined thumbnail
sketches or illustrative elevations/cross sections supporting the recommendations. The plan
would graphically illustrate the various land use elements and detail the landscape treatment
including, but not limited to:
17
• physical opportunities and limitations.
• impact on pedestrian and vehicular circulation patterns.
• visual and physical security measures.
• compliance with MWELO (State Water Ordinance), California Title 24, ADA, and other
local, state and federal regulations as they apply.
• integration of proposed elements to immediate surroundings.
• thematic concepts for site amenities; and
• long term ease of maintenance.
A preliminary Statement of Probable Construction Cost is typically developed to monitor the
effect of the design on the budget.
Deliverables may include:
• Preliminary Design Concepts
• Conceptual Sections and Elevations
• Concept Images
• Plant Palette
0 Hardscape Palette
Design Development Plans
NUVIS refines the Schematic Design Phase further within this phase with inclusion of more
detailed sketches and the initial building of the landscape architecture construction documents
in AutoCAD. The plans at this stage may include:
• species, location, and container size with an appropriate number of related conceptual
landscape installation details.
• hardscape and paving plans developed at an appropriate scale and include material
selection as to type, color, and texture (for proposed horizontal and vertical elements)
with an appropriate number of related conceptual landscape construction details.
Deliverables may include:
• Refined Schematic Design, Vignettes and Sketches
• Refined Sections and Elevations
• Design Development Details
• Design Development Planting Plan+
• Design Development Hardscape Plan
Final Design
Environmental Design
ECORP will review each project to determine the likely CEQA document. ECORP will prepare
the ECORP will prepare an Administrative Draft, Draft, Administrative Final and Final CEQA
document for the project and will prepare and file CEQA documents and notices with the State
Clearinghouse and Orange County Clerk. ECORP will also mail notices to relevant public
agencies and surrounding property owners and arrange for publication in one local newspaper.
ECORP can organize and support public and agency meetings to obtain input on the
environmental impacts of the projects. The CEQA document will be supported by resource -
specific technical studies (e.g., biological resources, cultural resources, air quality, noise) based
18
on the likely resources present at each site. ECORP will also prepare any supporting NEPA
documentation if required by project funding.
ECORP will assist the City with government -to -government consultation with California Native
American tribes under Assembly Bill 52 (AB 52) through drafting notification letters and
documentation of the consultation process.
Stormwater Best Management Practices
BKF can prepare a Storm Water Pollution Prevention Plan (SWPPP) that will include Best
Management Practices (BMP's) that outline standard practices that can be implemented to
decrease the discharge of pollutants offsite into the storm drain system during construction
operations on the site. This includes providing an Erosion Control Exhibit as a base for this plan.
WQMP
BKF can provide Preliminary and Final Water Quality Management Plans based upon the
County Technical Guidance Document JGD) that provides guidance for "priority" new
development and significant redevelopment projects to comply with the two National Pollutant
Discharge Elimination System (NPDES) Phase I Municipal Separate Storm Sewer System
(MS4) permits held jointly by the Orange County cities, unincorporated Orange County, and
Orange County Flood Control District (collectively, Permittees).
Construction Documents
Preparation of construction documents further refines the landscape architecture detail design
development package into one set of working drawings and specifications, ready for
construction. Plans will be prepared on 24"x36" sheets in AutoCAD at 1 "=20' (or agreed upon
scale) conforming to all local, state, and federal requirements. Construction Documents for
landscape design may include, but not limited to the following:
• Title Sheet
• General Construction Notes
• Construction Details (hardscape, signage, play equipment etc.)
• Site Improvement, Profiles and Typical Sections
• Erosion Control Plans & Details
• Grading and Drainage Plans
• Landscape Planting Plans
• Irrigation
• Electrical Plans
Plans are submitted at agreed upon intervals to the agency for plan check and review. Upon
receipt of comments or corrections, NUVIS will ensure any noted issues are addressed or
corrected prior to progressing the plans to the next level of completion. Prior to Notice of Bid,
either one -set of reproducible documents, electronic copy of PS&E and designated number of
bond printed copies and specifications books will be submitted.
Specifications
NUVIS prepares technical specifications in CSI format or Greenbook format conforming to all
local, state, and federal requirements for design elements within a project. NUVIS may support
the City in providing review of project specific information within the City boilerplate.
Specifications are submitted during plan check for review and comment from the City or
im
governing agency. Final specifications are submitted at the Final for incorporation into the bid
package.
Cost Estimating
NUVIS updates the statement of probable construction cost during the construction document
phase. Costs are submitted with plans during plans check for revie and comment from the
governing agency. Final costs are submitted relative to the bid schedule and submitted within
the bid package.
Permitting
NUVIS will coordinate the project through the plan check approvals. NUVIS Team will assist the
City in submitting for and securing permits for the project. City shall be responsible for all plan
check fees and building permits; review of documents submitted and render decisions
pertaining thereto in a reasonably prompt manner, so as to avoid unreasonable delay in the
orderly progress of services.
Quality Control/Quality Assurance
NUVIS QAQC program involves a minimum of two individuals: an originator and back checker,
and a checker and verifier. The originator provides design information to the drafter or CADD
technician who then submits applicable documents, first, for plan check then after corrections
are made to the checker. The checker is responsible for reviewing exhibits, drawings, and
calculations, independent of originator or project manager, for technical adequacy, conformance
to applicable standards/formats and consistency with corresponding calculations. Calculations
are prepared by two separate individuals then averaged by the project manager. The process is
easily tracked and visually verified by performance auditors.
Professional Services during Bid and Construction
Bid Advertisement Support
While the City governs the Bid Process, NUVIS is available for interpretation of plans and
specifications, submitting information for addenda, reviewing bid proposals, and assisting with
the awarding of the construction contract.
Construction Support
Performance of field observation during construction establishes standards of acceptability.
Duties may include, but not limited to:
0 attendance at pre -construction conference.
• respond to questions and interpret plans and specifications.
• assisting in determining and processing change orders.
• attendance at periodic site visits as mutually agreed with the agency.
• review of shop drawings, samples, and other submissions.
• field selection of plant material.
• participation in preliminary and final checklist preparation.
As Built Plans
NUVIS shall prepare as -built prepare record drawings from Contractor provided redlined "as -
built" drawings once the project construction has been completed and approved by the City to
depict the installed project by the Contractor.
20
Certification Forms/Resumes
1141
Appendix
ATTACHMENT 3-1: NON -COLLUSION AFFIDAVIT
CERTIFICATIONS
NON -COLLUSION AFFIDAVIT
(Title 23 United States Code Section 112 and
Public Contract Code Section 7106)
To the CITYOF SANTA ANA DEPARTMENT OF PUBLIC WORKS
In accordance with Title 23 United States Code Section 112 and Public Contract Code 7106 the BIDDER
declares that the bid is not made in the interest of, or on behalf of, any undisclosed person, partnership,
company, association, organization, or corporation; that the bid is genuine and not collusive or sham; that
the BIDDER has not directly or indirectly induced or solicited any other BIDDER to put in a false or sham
bid, and has not directly or indirectly colluded, conspired, connived or agreed with any BIDDER or anyone
else to put in a sham bid, or that anyone shall refrain from bidding; that the BIDDER has not in any
manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the
bid price of the BIDDER or any BIDDER, or to fix any overhead, profit, or cost element of the bid price,
or of that of any other BIDDER, or to secure any advantage against the public body awarding the contract
of anyone interested in the proposed contract; that all statements contained in the bid are true; and, further,
that the BIDDER has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or
the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to
any corporation, partnership, company association, organization, bid depository, or to any member or agent
thereof to effectuate a collusive or sham bid.
Note: The above Non -collusion Affidavit is part of the Proposal. Signing this Proposal on the
signature portion thereo� shall also constitute signature of this Non -collusion Affidavit. BIDDERS
are cauooqed that makirk a false certification may subject the certifier to criminal prosecution.
Signed
State of California
County—bf-,,,_
Subscribed and sworn
before me.
affirmed) before me on this _ day of _, 20__, by
to the basis of satisfactory evidence to be the person(s) who appeared
t
Notary Public Signature Notary Public Seal
City of Santa Ana RFP 22-097
Page A3-1
JURAT
A notary public or other officer completing this certificate verifies only the identity of
the individual who signed the document to which this certificate is attached, and not
the truthfulness, accuracy, or validity of that document.
State of California
Countyof
Subscribed and sworn to (or affirmed) before me on this -744 day of -r
20 23 by Peru Card-oza
I/
proved to me on the basis of satisfactory evidence to be the person��who appeared
before me.
��-a �-
Sigr6ture (Seal)
OPTIONAL INFORMATION
* JESSICA L. KAYDON
Koury Public - California
0 ramp County
Commission # 2424475
my Cornm. Wres Oct 31. 202W61
INSTRUCTIONS
The wording of all Jurats completed in California after January 1, 2015 must be in the form
as set forth within this Jurat Then- are no exceptions. If a Jurat to be completed does not
follow this form, the notary must correct the verbiage by using a jurat stamp containing the
correct wording or attaching a separate jurat form such as this one with does contain the
proper wording. In addition, the notary must require an oath or affirmation from the
DESCRIPTION OF THE ATTACHED DOCUMENT document signer regarding the truthfulness of the contents of the document The
R.1.1 document must be signed AFTER the oath or affirmation. If the document was previously
signed, it must be re -signed in front of the notary public during the jurat process.
(Title or description of attached d6cument)
(Title or description of attached document continued)
Number of Pages —L— Document Date
Additional information
• State and county information must be the state and county where the
document signer(s) personally appeared before the notary public.
• Date of notarization must be the date the signer(s) personally
appeared which must also be the same date the jurat process is
completed.
• Print the name(s) of the document signer(s) who personally appear at
the time of notarization.
• Signature of the notary public must match the signature on file with the
office of the county clerk.
• The notary seal impression must be clear and photographically
reproducible. Impression must not cover text or lines. If seal impression
smudges, re -seal if a sufficient area permits, otherwise compiQte a
different jurat form.
Additional information Is not required but could help
to ensure this jurat is not misused or attached to a
different document.
Indicate title or type of attached document, number of
pages and date.
• Securely attach this document to the signed document with a staple.
2015 Version viww.NotaryClasses.cocn 800-873-9865
Appendix
ATTACHMENT 3-2: NON -LOBBYING CERTIFICATION
CERTIFICATIONS
The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her
knowledge and belief, that:
No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to
any person for influencing or attempting to influence an officer or employee of any federal agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress
in connection with the awarding of any federal contract, the making of any federal grant, the making
of any federal loan, the entering into of any cooperative agreement, and the extension, continuation,
renew at amendment, or modification of any federal contract; grant, loan, or cooperative agreement.
2. If any funds other than federal appropriated funds have been paid or will be paid to any person for
influenc ing or attempting to influence any offic a or employee of anyfederal agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in
c onnec tion with this federal c ontract, grant loan, loan or cooperative agreement, the undersigned
shall complete and submit a "Disclosure of Lobbying Activities".
This c ertification is a material representation of fact upon which rehanc e was placed w hen this transaction was made
or entered into. Submis sion of this certific ation is a prerequis ite for making or entering into this transaction impo sed
by S ec tion 13 5 2, Title 3 1, U. S. Code. Any person who fails to file the required certific ation shall be subject to a civil
penalty of not les s than $ 10,000 and not more than $ 100,000 for each s uch failure.
The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require that the
language of this certification be included in all lower tier subcontracts, which exceed $100,000 and that all such sub
recipients shall certify and disclose accordingly.
Firm NUVIS
Signed and Printed Name: Perry A. Cardoza, PLA
Title President
Date 3/13/2023
City of Santa Ana RFP 22-097
Page A3-2
Appendix
ATTACHMENT 3-3: NON-DISCRIMINATION CERTIFICATION
CERTIFICATIONS
The undersigned consultant or corporate officer, during the perfonnance of this contract, certifies as
follows:
1. The Consultant shall not discriminate against any employee or applicant for employment because of
race, color, religion, sex, or national origin. The Consultant shall take affirmative action to ensure
that applicants are employed, and that employees are treated during employment without, regard to
their race, color, religion, sex, or national origin. Such action shall include, but not be limited to, the
following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising;
layoff or termination; rates of pay or other forins of compensation; and selection for training,
including apprenticeship. The Consultant agrees to post in conspicuous places, available to
employees and applicants for employment, notices to be provided setting forth the provisions of this
nondiscrimination clause.
2. The Consultant shall, in all solicitations or advertisements for employees placed by or on behalf of
the Consultant, state that all qualified applicants wl receive consideration for employment without
regard to race, color, religion, sex, or national origin.
3. The Consultant shall send to each labor union or representative of workers with which he/she has a
collective bargaining agreement or other contract or understanding, a notice to be provided advising
the said labor union or workers' representatives of the Consultant's commitments under this section,
and shall post copies of the notice in conspicuous places available to employees and applicants for
employment.
4. The Consultant shall comply with all provisions of Executive Order 11246 of September 24, 1965,
and of the rules, regulations, and relevant orders of the Secretary of Labor.
5. The Consultant shall furnish all information and reports required by Executive Order 11246 of
September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant
thereto, and will permit access to his/her books, records, and accounts by the administering agency
and the Secretary of Labor for purposes of investigation, to ascertain compliance with such rules,
regulations, and orders.
6. In the event of the Consultant's non-comphance with the nondiscrimination clauses of this contract
or with any of the said rules, regulations, or orders, the contract may be canceled, terminated, or
suspended in whole or in part and the Consultant may be declared ineligible for further Governinent
contracts or federally assisted construction contracts in accordance with procedures authorized in
Execution Order 11246 of September 24, 1965, and such other sanctions may be imposed and
remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule,
regulations, or order of the Secretary of Labor, or as otherwise provided by law.
7. The Consultant shaft include the portion of the sentence immediately preceding paragraph (1) and
the provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted
City of Santa Ana RFP 22-097
Page A3-3
by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive
Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontract
or purchase order as the administering agency may direct as means of enforcing such provisions,
including sanctions for noncompliance; provided, however, that in the event the Consultant becomes
involved in, or is threatened with, litigation with a sub -consultant or vendor as a result of such
direction by the administering agency, the Consultant may request that the United States enter into
such litigation to protect the interests of the United States.
8. Pursuant to California Labor Code Section 1735, as added by Chapter 643 Stats. 1939, and as
amended,
No discrinination shall be made in the employment of persons upon public works because of race,
religious creed, color, national origin, ancestry, physical handicaps, mental condition, marital status, or
sex of such persons, except as provided in Section 1420, and any consultant of public works violating
this Section is subject to all the penalties imposed for a violation of the Chapter.
)t"
/ (07M /,Or=�
Signed: Perry A. Cardoza, PLA
Title: President
Firm: NUVIS
Date: 3/13/2023
City of Santa Ana RFP 22-097
Page A34
I I U I I I U I PI U I lu I
landscape architectural
services, from creative
idea generation to
graphic conceptuals
through constructio n
documents and field
observation, for a
multitude of private
developers, design
professionals, and public
agencies.
� I
L
contact@nuvis.net
www.nuvis.net
V IP f
EXHIBIT C
COMPENSATION
Consultant's Fee Proposal including hourly rates if applicable
V)
UJ
rV
rV
:D
0
F
z
0
LU
H
0
rV
n
f-) U V I S
LANDSCAPE ARCHITECTURE
2023
HOURLY RATES:
Professional services (including portal to portal domestic travel time) performed on
an hourly basis will be billed at the following personnel rates.
Corporate Principal
$210.00/hour
Principal
180.00/hour
Senior Associate
165.00/hour
Associate
150.00/hour
CADD Technician I
140.00/hour
CADD Technician II
130.00/hour
Administrative
100.00/hour
DIRECT PROJECT EXPENSES:
Direct Project Expenses (DPE) shall be billed to the CLIENT in addition to fees for
professional scope of services at the multiplier of 1.15% of actual cost. They
include, but may not be limited to, production 'materials'or expenditures on behalf
of the project, including: computer related expenses (ie: plotting and digital transfer
items); domestic courier delivery service and postage/ shipping/ overnight delivery;
facsimile (outgoing); photography and related supplies; in-house printing/
reproduction; special insurance coverage; and sub -consultants not retained by the
CLIENT.
20250 SW Acacia Street Suite 260, Newport Beach CA 92660 1 714.754.731 1 1 accounting@nuvis.net I www.nuvis.net I CA 1891 . NV 396 1 DBE . SBE
EXHIBIT 6
CONSULTANT AGREEMENT BETWEEN THE CITY OF SANTA ANA AND
PLACEWORKS FOR ON -CALL LANDSCAPE ARCHITECTURAL SERVICES
THIS AGREEMENT is made and entered into on this 16th day of May, 2023 by and between
PlaceWorks ("Consultant"), and the City of Santa Ana, a charter city and municipal corporation
organized and existing under the Constitution and laws of the State of California ("City").
RECITALS
A. On February 22, 2023 the City issued a Request for Proposal No. 22-097 by which it
desired to retain a Consultant having special skill and knowledge in the field of. landscape
architectural services on an on -call basis for the City's Public Works Agency.
B. Consultant submitted a responsive proposal that was among those selected by the city.
Consultant represents that it is able and willing to provide such services described in the
scope of work that was included in the RFP No. 22-097.
C. In undertaking the performance of this Agreement, Consultant represents that it is
knowledgeable in its field and that any services performed by Consultant under this
Agreement will be performed in compliance with such standards as may reasonably be
expected from a professional consulting firm in the field.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the
terms and conditions hereinafter set forth, the parties agree as follows:
1. SCOPE OF SERVICES
Consultant shall perform the services that were described in the scope of work included in
the RFP No. 22-097, during the term of this Agreement, the tasks and obligations including all
labor, materials, tools, equipment, and incidental customary work required to fully and adequately
complete the services described and set forth in "Scope of Services - Exhibit A", attached hereto
and incorporated by reference, and as further described in Consultant's Proposal, attached hereto
an incorporated herein by this reference as "Consultant's Proposal - Exhibit B".
2. COMPENSATION
a. City neither warrants nor guarantees any minimum or maximum compensation to
Consultant under this Agreement. Consultant shall be paid only for actual services
performed under this Agreement at the rates and charges identified in Consultant's Fee
Proposal, which is attached hereto and fully incorporated herein by this reference as
"Compensation - Exhibit C". Consultant is one of ten (10) separate consultants
selected to provide services on an on -call basis under RFP 22-097. The total
compensation for services provided by all consultants selected under RFP 22-097 shall
not exceed the shared aggregate amount of $5,000,000.00 during the term of this
Agreement, including any extension periods, as set forth in Section 3, below.
b. Payment by City shall be made within forty-five (45) days following receipt of proper
Page 1 of 10
invoice evidencing work performed, subject to City accounting procedures. Payment
need not be made for work which fails to meet the standards of performance set forth
in the Recitals which may reasonably be expected by City.
c. Notwithstanding any contrary terms contained within Consultant's Fee Proposal,
Consultant's fees shall not increase by more than 3% annually over the term of this
Agreement, including any extension periods, unless directly affected by Prevailing
Wage laws, if applicable.
3. TERM
This Agreement shall commence on May 16, 2023 and end on May 15, 2026, with the
option for the City to grant up to two (2), one-year extension, exercisable by a writing by the City
Manager and the City Attorney, unless terminated earlier in accordance with Section 15, below.
4. INDEPENDENT CONTRACTOR
Consultant shall, during the entire term of this Agreement, be construed to be an
independent contractor and not an employee of the City. This Agreement is not intended nor shall
it be construed to create an employer -employee relationship, a joint venture relationship, or to
allow the City to exercise discretion or control over the professional manner in which Consultant
performs the services which are the subject matter of this Agreement; however, the services to be
provided by Consultant shall be provided in a manner consistent with all applicable standards and
regulations governing such services. Consultant shall pay all salaries and wages, employer's social
security taxes, unemployment insurance and similar taxes relating to employees and shall be
responsible for all applicable withholding taxes.
5. OWNERSHIP OF MATERIALS
This Agreement creates a non-exclusive and perpetual license for City to copy, use,
modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property
embodied in plans, specifications, studies, drawings, estimates, and other documents or works of
authorship fixed in any tangible medium of expression, including but not limited to, physical
drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or
caused to be prepared by Consultant under this Agreement ("Documents & Data"). Consultant
shall require all subcontractors to agree in writing that City is granted a non-exclusive and
perpetual license for any Documents & Data the subcontractor prepares under this Agreement.
Consultant represents and warrants that Consultant has the legal right to license any and all
Documents & Data. Consultant makes no such representation and warranty in regard to
Documents & Data which were provided to Consultant by the City. City shall not be limited in
any way in its use of the Documents and Data at any time, provided that any such use not within
the purposes intended by this Agreement shall be at City's sole risk.
Page 2 of 10
6. INSURANCE
Consultant shall procure and maintain for the duration of the contract insurance against
claims for injuries to persons or damages to property which may arise from or in connection with
the performance of the work hereunder and the results of that work by the Consultant, its agents,
representatives, employees or subcontractors.
a. Consultant shall not commence work for the City until it has provided evidence
satisfactory to the City that it has secured all insurance required under this Section. In
addition, Consultant shall not allow any subconsultant to commence work on any
subcontract until it has secured all insurance required under this Section.
b. Insurance coverage shall be at least as broad as:
(i) Commercial General Liability (CGL): Insurance Services Office
Form CG 00 01 covering CGL on an "occurrence" basis, including
products and completed operations, property damage, bodily injury and
personal & advertising injury with limits no less than $2,000,000 per
occurrence. If a general aggregate limit applies, either the general
aggregate limit shall apply separately to this project/location (ISO CG
25 03 or 25 04) or the general aggregate limit shall be twice the required
occurrence limit.
(ii) Automobile Liability: Insurance Services Office Form Number CA
000 1 covering, Code I (any auto), or if Consultant has no owned autos,
Code 8 (hired) and 9 (non -owned), with limit no less than $1,000,000
per accident for bodily injury and property damage.
(iii) Workers' Compensation insurance as required by the State of
California, with Statutory Limits, and Employer's Liability Insurance
with limit of no less than $ 1,000,000 per accident for bodily injury or
disease.
(iv) Professional Liability (Errors and Omissions) Insurance
appropriates to the Consultant's profession, with limit no less than
$2,000,000 per occurrence or claim, $2,000,000 aggregate.
(v) If the Consultant maintains broader coverage and/or higher limits
than the minimums shown above, the City requires and shall be entitled
to the broader coverage and/or the higher limits maintained by the
Consultant. Any available insurance proceeds in excess of the specified
minimum limits of insurance and coverage shall be available to the City.
c. Other Insurance Provisions. The insurance policies are to contain, or be endorsed
to contain, the following provisions:
Page 3 of 10
(1) Additional Insured Status. The City, its officers, officials, employees,
and volunteers are to be covered as additional insureds on the CGL
policy with respect to liability arising out of work or operations
performed by or on behalf of the Consultant including materials, parts,
or equipment furnished in connection with such work or operations.
General liability coverage can be provided in the form of an
endorsement to the Consultant's insurance (at least as broad as ISO
Form CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG
20 38; and CG 20 37 forms if later revisions used).
(ii) Primary Coverage. For any claims related to this contract, the
Consultant's insurance coverage shall be primary insurance primary
coverage at least as broad as ISO CG 20 01 04 13 as respects the City,
its officers, officials, employees, and volunteers. Any insurance or self-
insurance maintained by the City, its officers, officials, employees, or
volunteers shall be excess of the Consultant's insurance and shall not
contribute with it.
(iii)Notice of Cancellation. Each insurance policy required above shall
state that coverage shall not be canceled, except with notice to the City.
(iv)Waiver of Subrogation. Consultant hereby grants to City a waiver of
any right to subrogation which any insurer of said Consultant may
acquire against the City by virtue of the payment of any loss under such
insurance. Consultant agrees to obtain any endorsement that may be
necessary to affect this waiver of subrogation, but this provision applies
regardless of whether or not the City has received a waiver of
subrogation endorsement from the insurer.
(v) Self -Insured Retentions. Self -insured retentions must be declared to
and approved by the City. The City may require the Consultant to
purchase coverage with a lower retention or provide proof of ability to
pay losses and related investigations, claim administration, and defense
expenses within the retention. The policy language shall provide, or be
endorsed to provide, that the self -insured retention may be satisfied by
either the named insured or City.
(vi) Acceptability of Insurers. Insurance is to be placed with insurers
authorized to conduct business in the state with a current A.M. Best's
rating of no less than ANII, unless otherwise acceptable to the City.
(vii) Claims Made Policies. If any of the required policies provide
coverage on a claims -made basis:
The Retroactive Date must be shown and must be before the date of
the contract or the beginning of contract work.
Page 4 of 10
Insurance must be maintained and evidence of insurance must be
provided for at least five (5) years after completion of the contract
of work.
If coverage is canceled or non -renewed, and not replaced with
another claims -made policy form with a Retroactive Date prior to
the contract effective date, the Consultant must purchase "extended
reporting" coverage for a minimum of five (5) years after
completion of contract work.
(viii) Verification of Coverage. Consultant shall furnish the City with
original Certificates of Insurance including all required amendatory
endorsements (or copies of the applicable policy language effecting
coverage required by this clause) and a copy of the Declarations and
Endorsement Page of the CGL policy listing all policy endorsements to
City before work begins. However, failure to obtain the required
documents prior to the work beginning shall not waive the Consultant's
obligation to provide them. The City reserves the right to require
complete, certified copies of all required insurance policies, including
endorsements required by these specifications, at any time.
(ix) Subcontractors. Consultant shall require and verify that all
subcontractors maintain insurance meeting all the requirements stated
herein, and Consultant shall ensure that City is an additional insured on
insurance required from subcontractors.
(x) Special Risks or Circumstances. City reserves the right to modify
these requirements, including limits, based on the nature of the risk,
prior experience, insurer, coverage, or other special circumstances.
7. INDEMNIFICATION
Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers,
agents, employees, contractors, special counsel, and representatives from liability: (1) for personal
injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for
personal injury, including death, and claims for property damage, which may arise from the
negligent operations of the Consultant, its subcontractors, agents, employees, or other persons
acting on its behalf which relates to the services described in section 1 of this Agreement; and (2)
from any claim that personal injury, damages, just compensation, restitution, judicial or equitable
relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and
hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial
or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in
this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant
further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including
fees and costs for special counsel to be selected by the City, regarding any action by a third party
challenging the validity of this Agreement, or asserting that personal injury, damages, just
compensation, restitution, judicial or equitable relief due to personal or property rights arises by
Page 5 of 10
reason of the terms of, or effects arising from this Agreement. City may make all reasonable
decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing,
to the extent Consultant's services are subject to Civil Code Section 2782.8, the above indenmity
shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of,
pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant.
8. INTELLECTUAL PROPERTY INDEMNIFICATION
Consultant shall defend and indemnify the City, its officers, agents, representatives, and
employees against any and all liability, including costs, for infringement of any United States'
letters patent, trademark, or copyright infringement, including costs, contained in the work product
or documents provided by Consultant to the City pursuant to this Agreement.
9. RECORDS
Consultant shall keep records and invoices in connection with the work to be performed
under this Agreement. Consultant shall maintain complete and accurate records with respect to
the costs incurred under this Agreement and any services, expenditures, and disbursements
charged to the City for a minimum period of three (3) years, or for any longer period required by
law, from the date of final payment to Consultant under this Agreement. All such records and
invoices shall be clearly identifiable. Consultant shall allow a representative of the City to
examine, audit, and make transcripts or copies of such records and any other documents created
pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all
work, data, documents, proceedings, and activities related to this Agreement for a period of three
(3) years from the date of final payment to Consultant under this Agreement.
10. CONFIDENTIALITY
If Consultant receives from the City information which due to the nature of such
information is reasonably understood to be confidential and/or proprietary, Consultant agrees that
it shall not use or disclose such information except in the perfonnance of this Agreement, and
further agrees to exercise the same degree of care it uses to protect its own information of like
importance, but in no event less than reasonable care. "Confidential Information" shall include all
nonpublic information. Confidential information includes not only written information, but also
information transferred orally, visually, electronically, or by other means. Confidential
information disclosed to either party by any subsidiary and/or agent of the other party is covered
by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any
information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the
Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant
without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e)
is independently developed by the Consultant without reference to information disclosed by the
City.
11. CONFLICT OF INTEREST CLAUSE
Consultant covenants that it presently has no interests and shall not have interests, direct
Page 6 of 10
or indirect, which would conflict in any manner with performance of services specified under this
Agreement.
12. NON-DISCRIMINATION
Consultant shall not discriminate because of race, color, creed, religion, sex, marital status,
sexual orientation, gender identity, gender expression, gender, medical conditions, genetic
information, or military and veteran status, age, national origin, ancestry, or disability, as defined
and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization,
promotion, termination or other employment related activities or any services provided under this
Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all
applicable federal, state and local laws and regulations.
13. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and
Consultant, and supersedes any and all other agreements, oral or written, between the parties. In
the event of a conflict between the terms of this Agreement and any attachments hereto, the terms
of this Agreement shall prevail. This Agreement may not be modified except by written instrument
signed by the City and by an authorized representative of Consultant. The parties agree that any
terms or conditions of any purchase order or other instrument that are inconsistent with, or in
addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each
party to this Agreement acknowledges that no representations, inducements, promises or
agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any
party, which is not embodied herein.
14. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Consultant,
Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior
written consent of the City and any such assignment, transfer, delegation or subcontract without
the City's prior written consent shall be considered null and void. Nothing in this Agreement shall
be construed to limit the City's ability to have any of the services which are the subject to this
Agreement performed by City personnel or by other consultant and/or contractors retained by City.
15. TERMINATION
This Agreement may be terminated by the City upon thirty (30) days written notice of
termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant
compensation for all services performed by Consultant prior to receipt of such notice of
termination, subject to the following conditions:
a. As a condition of such payment, the Executive Director may require Consultant to
deliver to the City all work product(s) completed as of such date, and in such case
such work product shall be the property of the City unless prohibited by law, and
Consultant consents to the City's use thereof for such purposes as the City deems
appropriate.
Page 7 of 10
b. Payment need not be made for work which fails to meet the standard of
performance specified in the Recitals of this Agreement.
16. WAIVER
No waiver of breach, failure of any condition, or any right or remedy contained in or
granted by the provisions of this Agreement shall be effective unless it is in writing and signed by
the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or
remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not
similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies.
17. JURISDICTION - VENUE
This Agreement has been executed and delivered in the State of California and the validity,
interpretation, performance, and enforcement of any of the clauses of this Agreement shall be
determined and governed by the laws of the State of California. Both parties further agree that
Orange County, California, shall be the venue for any action or proceeding that may be brought or
arise out of, in connection with or by reason of this Agreement.
18. PROFESSIONAL LICENSES
Consultant shall, throughout the term of this Agreement, maintain all necessary licenses,
permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder
and required by the laws and regulations of the United States, the State of California, the City of
Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and
in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and
exemptions. Said inability shall be cause for termination of this Agreement.
19. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this Agreement
shall be in writing and shall be deemed to be properly given if delivered in person or mailed by
first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in
the manner provided in this Section, to the following persons:
To City:
Jennifer L. Hall
Clerk of the City Council
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
Fax: 714- 647-6956
Page 8 of 10
With courtesy copies to:
Nabil Saba
Executive Director, Public Works Agency
City of Santa Ana
20 Civic Center Plaza (M-xx)
P.O. Box 1988
Santa Ana, California 92702
Fax:
To Consultant:
Jesse Jones
Associate Principal
PlaceWorks
3 MacArthur Place, Suite 1100
Santa Ana, CA 92707
A party may change its address by giving notice in writing to the other party. Thereafter,
any communication shall be addressed and transmitted to the new address. If sent by mail,
communication shall be effective or deemed to have been given three (3) days after it has been
deposited in the United States mail, duly registered or certified, with postage prepaid, and
addressed as set forth above. If sent by fax, communication shall be effective or deemed to have
been given twenty-four (24) hours after the time set forth on the transmission report issued by the
transmitting facsimile machine, addressed as set forth above. For purposes of calculating these
time frames, weekends, federal, state, County or City holidays shall be excluded.
20. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature herein below has the
power, authority and right to bind their respective parties to each of the terms of
this Agreement, and shall indemnify City fully, including reasonable costs and
attorney's fees, for any injuries or damages to City in the event that such authority
or power is not, in fact, held by the signatory or is withdrawn.
b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully
set forth in the body of this Agreement.
[signatures on following page]
Page 9 of 10
SIGNATURE PAGE FOR CONSULTANT AGREEMENT BETWEEN THE CITY OF
SANTA ANA AND PLACEWORKS FOR ON -CALL LANDSCAPE
ARCHITECTURAL SERVICES
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first
above written.
ATTEST:
JENNIFER L. HALL
City Clerk
APPROVED AS TO FORM:
SONIA R. CARVALHO
City Attorney
By:
NATHA�N T. MARXNEZ
Assistant City Attorney
RECOMMENDED FOR APPROVAL:
NABIL SABA
Executive Director
Public Works Agency
CITY OF SANTA ANA
KRISTINE RIDGE
City Manager
CONSULTANT:
karen Gulley
,�u
L
, P
Managing Principal
Page 10 of 10
EXHIBIT A
SCOPE OF SERVICES
Appendix
ATTACHMENT I
SCOPE OF WORK
CITY OF SANTA ANA
REQUEST FOR PROPOSALS
FOR
ON -CALL LANDSCAPE ARCHITECTURAL SERVICES
RFP NO. 22-097
INTRODUCTION/BACKGROUND
The City of Santa Ana, Public Works Agency is seeking proposals from qualified firms to provide on -call
landscape architectural services.
The City of Santa Ana is located in central Orange County, flanked roughly by the Santa Ana River to the west,
Santiago Creek to the north, 1-55 freeway to the east and South Coast Metro area to the south. The city is
approximately 10 miles east of the Pacific coast and 30 miles south of Los Angeles. Incorporated in 1889 and
designated the county seat, Santa Ana is both the largest city in the county and one of the largest in the state of
Califoriiia, as Santa Ana's current population is estimated to surpass 334,000. This populace, living within the
city's 27.2 square miles, translates into approximately 12,000 residents per square mile, making Santa Ana the
densest city in Orange County and second densest in the State.
Since 1947, the parks system was managed by the Parks, Recreation & Community Services Agency.
In March 2022, the entire Park Services Division, which includes Park Planning and Park Maintenance,
transitioned to the Public Works Agency.
The City of Santa Ana's Public Works Agency (PWA) is now responsible for the planning, design, development
and maintenance of fifty-four (54) parks, ten (10) recreation/community centers, two (2) senior centers, one (1)
nature center, thirteen (13) miles of Class I recreational trails, 2 lakes, 5 municipal pools, the Santa Ana Zoo
and multiple joint -use sites. The City's mission through our park system is to make lives and communities
better now and in the future by providing access to nature, outdoor space to play and exercise, facilities for self -
directed and organized recreation, positive alternatives for youth, and activities that encourage social
connections, human development, and lifelong learning.
In April 2022, the City updated its General Plan, including the Open Space Element and Bikeways Master Plan.
In May 2022, the Parks, Recreation & Community Services Agency adopted its first Parks Master Plan.
The Park Planning Division seeks the services of a landscape architectural firm(s) to be available on -call, to
augment staff with delivery of projects potentially on all levels, ranging from site specific master planning,
concept planning, feasibility studies, design, contract document development bid advertisement and
construction support.
SCOPE OF WORK
In general, the Consultant shall perform landscape architectural services on an "on -call. or as -
needed" basis for various project assigned by the City during the term of the agreement. The
Consultant shall have demonstrated expertise and experience in the areas of parks and recreation
or other municipal projects, in areas that include but are not limited to planning new parks, site
specific master planning of existing parks, sports fields & sports courts renovations, skate parks,
dog parks, splash pads, bike trails, site lighting, water conservation, habitat restoration, urban
forestry, landscape renovations, irrigation renovations, interpretive signage:
Design Expertise: In addition to having a solid understanding of parks and recreation
projects, Consultant shall have experience and expertise in sustainable environmental
design, low impact development, water wise landscaping and irrigation, current trends,
maintenance needs.
Site Specific Master Planning & Concept Development: Consultant shall have
ability to participate in site specific master planning exercises and concept
development. Consultant shall prepare and deliver colored renderings, 3-D modeling
or other visuals as required to communicate the project. Consultant shall provide final
rendered concept plan upon final approval of the layout.
Community Outreach: If requested, Consultant shall, facilitate community
engagement meetings to collect public input, create community engagement tools.
Meetings and Presentations: If requested, Consultant shall attend and/or facilitate
meetings with City Staff, Neighborhood Associations, permitting agencies, Boards,
Commissions, and/or City Council as required. Consultant shall prepare presentation
materials for us in these meetings.
Feasibility Studies: Consultant shaft have ability to conduct feasibility studies,
analyses and/or preliminary documents for new renovation or alteration projects, to
help City determine viability..
Utility Search and Coordination: Consultant access utility companies and city
records and coordinate into design. Consultant shall coordinate with said agencies
throughout the design process.
Site Surveying: Consultant shall provide all field survey and topographic work
necessary to complete the design effort.
0 Maps and Mapping Services: Consultant shall ability to provide, if requested.
Contract Documents: Consultant shall have ability to prepare complete plans and
specifications for project bid advertisement. City will provide electronic title block files
and boiler plate specifications; consultant shall adapt and develop document to include
City of Santa Ana RFP 22-097
PageAl-1
bid items and definitions, include modifications to General and Special Provisions, and
incorporate technical architectural specifications. Plans shall incorporate design criteria
and requirements conforming to the City of Santa Ana (CSA) and other governmental
agencies including, but not ffinited to the California Building Code, ADA, CSA
Standard Plans. All plans, the title sheet of the specifications, calculations and reports
must be signed and stamped by the consultant's licensed professional landscape
architect, architect or engineer.
Cost Estimating: consultant shallprovide costestimating services to provide "Opinion
of Probable Cost". Consultant shall contact contractors, manufacturers, or draw info
from recently bid projects when preparing their estimates.
Permits: Consultant shall assist City in obtaining approvals and/or permits from
applicable agencies as needed, including project submittal, responding to plan check
comments, and meeting with Building Officials if required.
Environmental: If requested, Consultant shall provide environmental review for
projects, State CEQA and/or Federal NEPA, as required.
Storin Water Best Management Practices: have knowledge and incorporate into
design practice principles of storm water best management practices (BMP).
WQMP: Consultant shall be able to determine when WQMP is required for a project,
have ability to prepare the document, and incorporate the findings in the overall design.
Quality Control: Consultant shall tightly control the quality of the work perform by
in-house staff and/or sub -consultants. Incomplete or poor quality work will not be
accepted. No additional compensation will be approved for changes required to deliver
a tightly coordinated set of contract documents.
Bid Advertisement Support: Consultant shall assist during the bid advertisement
period by responding to bidder questions, attending pre -bid job walks, assisting with
addenda preparation, attending pre -construction meeting.
Construction Support: Consultant shall assist during construction period by attending
pre -construction meeting, responding to Requests for Information (RFIs), attending
regular site meetings as requested and final inspections, submittal review, change order
review, troubleshooting and finding solutions to unforeseen site conditions.
As Built Plans: Upon completion of project, as -built plans may be submitted to the
consultant to incorporate all changes made during the construction period.
TASK ORDER PROCESS:
City of Santa Ana RFP 22-097
PageAl-2
The intent of this RFP is to have several consultants under contract to be available to
provide services, on -call, if the City shall need them. In executing a Professional Services
Agreement with the selected frm(s), the City does not guarantee any Task Orders will be
initiated during the life of the contract.
All work performed under this contract will require a Request to Release Notice to Proceed
(RRNTP) by the City. On a project -by -project basis, a proposal will be requested from all On -
Call Consultants by the City's Project Manager or Contractor Adnifi-iistrator. Proposals shall
define the scope of services, include a work plan, schedule, and proposed fee, which shaft be
based on the specified rates of compensation in the contract. The Project Manager/Contract
Administration will review all proposals and select one firm for the work based on fee,
availability, area of experience, and fair distribution of assigned work to all Consultants.
City of Santa Ana RFP 22-097
PageAl-3
EXHIBIT B
CONSULTANT'S PROPOSAL
Akr- I,-
I,-,7fF-LLj_
g PLACIEWORKS
Proposal in Response to RFP # 22-097
On -Call Landscape Architectural Services
CITY OF SANTA ANA - MARCH 15,2023
41f� 4 4
g PLACEWORKS
SUBMITTED TO:
CITY OF SANTA ANA
Suzi Furjanic
Public Works Agency, M-22
20 Civic Center Plaza
Santa Ana CA 92701
714.571. 4292 1 sfurjanic@santa-ana.org
SUBMITTED BY:
PLACEWORKS
Jesse Jones, ASLA, Associate Principal
3 MacArthur Place, Suite 1100
Santa Ana CA 92707
714.966.9220 x3336 I jjones@placeworks.com
AW I I on I
BKF ENGINEERS
PBS ENGINEERS
GEOCON WEST
SWEENEY & ASSOCIATES
BARTLETT TREE EXPERTS
MARCH 15,2023
IBI GROUP
ITERIS
CADRE ENVIRONMENTAL
COGSTONE RESOURCE MANAGEMENT
FUSCOE ENGINEERING
PLACEWORKS.COM
v
------ .....
Av"
A'A..
lk
VIP
4 4
Fi-ir, �-� V
TABLE OF CONTENTS
1. STATEMENT OF QUALIFICATIONS
COVER LETTER ............................................. 1-1
CONTRACT AGREEMENT STATEMENT .............................. 1-2
FIRM AND TEAM EXPERIENCE ................................... 1-2
Team Organization .......................................................... 1-2
PlaceWorks................................................................ 1-3
Summary of the PlaceWorks Team's Recent Relevant Projects ........................ 1-4
Subconsultants ............................................................. 1-5
Primary Team Qualifications and Roles ......................................... 1-10
UNDERSTANDING OF NEED ...
Approach................................................................. 1-13
RELEVANT PROJECT EXPERIENCE ............................... 1-17
REFERENCES ............................................. 1-20
2. SCOPE OF SERVICES AND SCHEDULE
NOT APPLICABLE ........................................... 2-1
3. FEE PROPOSAL
SUBMITTED SEPARATELY ...................................... 3-1
4. CERTIFICATIONS
NON -COLLUSION AFFIDAVIT ................................... 4-1
NON -LOBBYING CERTIFICATION ................................. 4-3
NOWDISCRIM I NATION CERTIFICATION ............................. 4-4
APPENDIX
RESUMES ................................................ A-]
RELEVANT PROJECT DETAILS .................................. A-55
PROPOSED AGREEMENT CHANGES .............................. A-77
Proposal for Services - PLACEWORKS ii
V A 4
Table of Contents
This page intentionally left blank.
CITY OF SANTA ANA - On -Call Landscape Architectural Services
1. STATEMENT OF
QUALIFICATIONS
I jt
pit
, It
roe.
J. Jv
vm�
V__T_
AST143
JAD 0
3q A 1
7
soft
1=4f- —
711
trio
COVER LETTER
March 14, 2023
CITY OF SANTAANA
Attn: Suzi FurJanic
Public Works Agency, M-20
Civic Center Plaza I Santa Ana CA 92701
PLACEWORKS
Subject: Proposal for On -Call Landscape Architectural Services, RFP No. 22-097
Dear Ms. Furjanic:
Please accept the attached submittal as PlaceWorks' proposal for consideration to provide as -needed
landscape architectural services for the City of Santa Ana. We understand that the on -call consultant
would be working with the City to implement the vision and action plan set out in 2022 Parks Master to
increase park access across the City by creating new parks and to improve conditions at existing parks
through renovations and upgrades. Our team of designers and technical subconsultants have a broad
range of expertise at all phases of public park development and is ready to assist at any level from initial
PlaceWorks is a full -service design firm with expertise in park and streetscape design, as well as award -
winning practitioners of community -based design. We have six offices throughout California with full
landscape architecture teams based in our Santa Ana (including 4 licensed landscape architects), Los
Angeles (1 licensed landscape architect), and Berkeley (2 licensed landscape architects) offices. For
landscape architecture projects with the City, PlaceWorks will lead the team and serve as the primary
designer, receiving support from our in-house community engagement and environmental staff.
We have put together a preliminary team to support the type of work described in the RFQ and have
broad connections within the area to expand our technical capacity as needed. Our team includes
BKF Engineers for civil engineering, stormwater design, WQMPs, and surveying; PBS Engineers for
electrical engineering and SCE coordination; Sweeney & Associates for irrigation design; Geocon
West for geotechnical and soil analysis, and Bartlett, for tree surveying and arborist reports.
Our team's collective expertise and PlaceWorks' experience leading large multi -disciplinary teams
makes us well -suited to deliver park design and planning for projects of a variety of sizes and types.
Working primarily in the public realm, our team works hard to design projects that are long-lasting and
can be implemented within a defined budget and timeline. We recognize the value of a new park or
green space and fundamentally believe that it can make transformative change within a community. We
love being part of that process.
Furthermore, with an office in Santa Ana, PlaceWorks is deeply connected to the City. Our planning
and environmental staff worked with the City to update its General Plan. Our community outreach team
leader, Wendy Nowak, is located in this office, as is Maria Ceja and Ricardo Pozos—both of whom
specialize in public outreach to Spanish speaking community members. Finally, nearly a dozen of our
employees are Santa Ana residents, including our president and associate principal for site planning
and design, Randy Jackson and Scott Ashlock—both licensed landscape architects.
Associate Principal Jesse Jones leads our Southern California practice in constructed landscape
architecture projects and will serve as the primary contact for this proposal. Please contact Jesse at
714.966.9220 x3336 or jjones@placeworks.com with questions or to schedule a time to meet the team
to discuss our approach. We look forward to your response.
Respectfully submitted,
PLACEWORKS
iaren Gulley I Managin Principal, Design
Je �eJoneS A�L' I Associate Principal
3 MacArthur Place, Suite 1100, Santa Ana, CA 92707 1 714.966.9220 1 placeworks.com
V A 4
1. Statement of Qualifications
CONTRACT AGREEMENT STATEMENT
PlaceWorks has reviewed the Agreement attached to the RFP as Attachment 2 and has no
exceptions; PlaceWorks also reviewed the ARPAAgreement in Attachment 4 and concurs with the
provisions except those outlined in the Appendix.
FIRM AND TEAM EXPERIENCE
PlaceWorks has assembled a highly qualified team to complete the On -Call Landscape Architectural
Services for the City of Santa Ana.
Team Organization
&11KAREN GULLEY
Managing Principal, Design
h Principol-in-Charge JESSE JONES AsLA I Associate Principal
Associate Principal -in -Charge,
0 Licensed Landscape Architect
C.C. LAGRANGE AsLA I Senior Associate
Senior Project Manager
Licensed Landscape Architect
JOANN C. HADFIELD
Principal, Environmental
CEQAINEPA Principal
JEN CHUNG ASLA I Assoc. Designer, Licensed Landscape Architect ELIZABETH KIM, JORGE ESTRADA I Senior Associates
Yue Zhang I Associate Designer David Gomez I Designer CEQAINEPA Project Managers
Landscape Design, Urban Design, Graphic Design Jasmine Osman, Emma Haines, Vivian Kha I Associates
Maria Ceja, Ricardo Pozos I Project Planners CEQAINEPA Planners
Community Engagement, Spanish TronslationlInterpretation
Civil Engineering Electrical Engineering
BKF Engineers PBS Engineers
CHRIS RIDEOUT PE Vice Pres Kunal Shah PE, RCDD, LEEDAP Chief
Bruce Kirby PE, QSD Executive Officer
Associate Principal TARIQ HASSAN PE Assoc Principal
Louis Perez, Assoc Principal
Geotechnical Ramon Camacho, Assoc Principal
Geocon Traffic Parking
JELISA THOMAS ADAMS GE Sweeney & Associates IBI Group Cadre
Senior Engineer DANI EL ZumMALLEN MIKE ARIZABAL I Senior RUBEN R!MIREZ I Owner
Vice President
Petrina Zen GE Senior Engineer 777 Transportation Engineer and Principal Biologist
Iteris
SEAN DALY AICP, PTP I Senior
Transportati�n Planner Cogstone
Bartlett MOLLY VALASIK RPA I CEO,
JEFFREY MIC A, Biologist CEQA Civil Engineer Principal Investigator
Fuscoe
IAN ADAM QsD/P I Principal
1-2 CITY OF SANTA ANA - On -Call Landscape Architectural Services
Air Quality, Energy, and GFIG Noise, Vibration, and Acoustics
JD I Sr Assoc. TONY CHUNG PhD, INCE-USA
I Associate Principal
Geohazards, Site Assessment Hydrology, Water Quality
MICHAEL J. WATSON PG DINA ELCHAMMAS GASS
Senior Geologist PE,QSD I Sr Engineer
4 4 -tF-�
ri-tp,
PlaceWorks
PlaceWorks is uniquely qualified to provide Landscape
Architecture Services for projects within the City of Santa Ana.
The following is a brief overview of our qualifications and the key
strengths that we bring to future projects.
PlaceWorks serves both public- and private -sector clients
throughout the state in the fields of landscape architecture, open
space planning, environmental review, urban design, community
outreach, GIS, and comprehensive planning. Our talented,
multidisciplinary team thrives on working with communities to tackle
complex problems and develop workable solutions. Our landscape
architecture team has diverse experience in planning and
designing parks, playgrounds, and community gathering spaces.
High Quality Design. PlaceWorks prides itself on designing
beautiful, accessible, and resilient public spaces. We offer
full -service landscape design experience, including, park,
streetscape, and trail design and construction services. Our
landscape architecture and graphic design team employs a
variety of techniques to present landscape concepts, including
rendered site plans and sections, concept diagramming,
photo simulations, and 3d modeling. Our landscape portfolio
emphasizes community parks, recreational open spaces, regional
parks and trail facilities.
Experience with Urban Parks and Renovations. PlaceWorks
has substantial experience with the evaluation, redesign,
construction documentation, and construction administration
of public parks in urban environments. As much of our public
sector work is retrofitting existing facilities, the PlaceWorks team
is well -prepared to carefully analyze the existing site conditions
and infrastructure and anticipate potential conflicts while also
improving ADA access and universal design, and to prepare the
parks and open space of today for the increased visitorship and
anticipated impacts of the future. We understand the growing
demands on our public parks and open spaces to provide
recreation, educational opportunities and support the health of
Californians, and are excited to help shape the future of the City's
parks and facilities.
Sustainability and Water Conservation. PlaceWorks is a leader
in the field of sustainable planning and design and has worked
closely with many agencies and organizations, including Build it
Green, and the California Urban Water Conservation Council to
develop guidelines, design templates, and maintenance manuals
that address water conservation, stormwater management, and
high -efficiency irrigation. As on -call consultants for StopWaste.
Org for the past twelve years, we strive to "push the envelope"
1. Statement of Qualifications
Proposal for Services - PLACEWORKS 1-3
V A 4
1. Statement of Qualifications
Summary of the PlaceWorks Team's
Recent Relevant Projects
Stewart Park I Beaumont CA
Meda Avenue Plazas I Glendora CA
Outdoor Library at Jerome Park I Santa Ana CA
Jean Sweeney Open Space Park I Alameda CA
Santa Ana River Parkway & Open Space
Plan I California Coastal Conservancy
95th & Nor andie Pocket Park I Westmont
0
U)
U)
U)
U_
0
(D
U_
0
_0
cc
U)
n
CL
_X:
cc
C
0
0)
>1
co
a:
U)
ca
Z
C
.2
U)
a)
ca
E U)
It
0 C 0
E
cc
U) L) a)
0 0
a)
0
(D 0
a) t -0 .2
> ca . — I
= 0 Z
LL = -
C" E < E CL
L
E E
0 0 0 0
area of unincorporated LA County' HEEMEMENEEMMMN
Capistrano Beach Master Plan I Orange County Parks 0 0 0 * 0
Snow Park I Oakland CA 01101101001001
Ohlone Greenway Raingarden I El Cerrito CA 0 0 0 0 0
Tidewater Use Area at MILK Jr Regional Shoreline
East Bay Regional Park District
Richmond Weliness Trail I Kichmond UA 0 0 0 0 0 0 0
Iris Chang Park I San Jose CA 0 0 0 0 0 0 INAMES
Shields -Reid Park I Richmond CA
Sulphur Creek Nature Center I Hayward CA
Watson Park I San Jose CA
0
1-4 CITY OF SANTA ANA - On -Call Landscape Architectural Services
4 4
1. Statement of Qualifications
on green practices. Sarah Sutton, PlaceWorks Senior Landscape Advisor, is a recognized leader and
author on sustainability and native and d roug ht-tole rant landscapes.
Realistic Phasing, Prioritization and Cost Estimation. The design must be buildable, affordable,
and maintainable within the City's established budgets and thresholds. Our team includes landscape
architects, civil engineers, a certified irrigation designer, and cost estimating expertise to assist in
assessing priorities and costs to ensure a successful outcome. Our approach will include facilitating
discussions with City staff of basic programs, operations and maintenance practices at the outset
of the project. PlaceWorks also has a solid track -record estimating project costs. PlaceWorks also
has a strong track record of supporting successful grant applications for parks and green spaces.
During conceptual design, the PlaceWorks team will work with cities to determine available sources of
funding and grant opportunities where the project would be competitive.
Defensible Environmental Planning. PlaceWorks is also one of the West Coast's leading
environmental planning firms, providing environmental documentation for public- and private -sector
clients. We have nearly four decades of experience in environmental planning and science, bringing
technical expertise and a long-term perspective in shaping responses to the dynamic state and
federal regulatory environment. Our in-house environmental planners and scientists have handled
projects of every size, type, and complexity, including large-scale comprehensive plans, specific
developments, infrastructure, and implementation projects. Good environmental analysis doesn't
just tally up impacts but finds opportunities to address and solve environmental concerns. We
use our expertise to formulate workable plans while remaining objective to ensure environmental
documentation withstands legal scrutiny. Our reputation is built on our consistent production of
effective and defensible environmental documents. We view ourselves as the City's environmental
strategist, providing you with a deep understanding of the CEQA process, legal requirements, and
court decisions.
Local Santa Ana Firm. In addition to having an office within five miles of the project, our project team
includes staff with key understanding of the City and community priorities. Our planning work on the
City's General Plan provides a critical framework to understanding residents' needs. Additionally, our
outreach team has working relationships with existing neighborhood groups and a keen understanding
of how to provide a meaningful engagement process.
Subconsultants
Our team is supported by subconsultants in the fields of civil engineering, electrical engineering,
geotechnical engineering, irrigation, and tree experts, as well as subconsultants in the disciplines
of traffic and parking, biological and cultural resources, and civil engineers that specialize in CEQA/
NEPA compliance. Our landscape architecture and environmental services staff have worked with
these consultants on other projects for public agencies throughout southern California and beyond.
BKF Engineers (Civil Engineering)
Since 1915, BKF Engineers (BKF) has earned a reputation for
Primary Contact
its ability to successfully plan, design, survey, and implement
complex projects. It draws upon and uses its experience diligently
Chris Rideout
guiding projects from the initial due diligence and feasibility
Principal/Vice President
stages, progressing project designs and permitting approvals, and
4675 MacArthur Court, #400
Newport Beach, CA 92660
concluding with construction and implementation. This proven
949.526.8460
approach recognizes that developing dynamic projects is informed
crideout@bkf.com
by focused team collaboration, mitigating physical constraints and
potential risks, and balancing designs goals with value engineering solutions.
Proposal for Services - PLACEWORKS 1 -5
f A _*
1. Statement of Qualifications
Through a network of 16 west coast offices, BKF provides civil engineering, land surveying, and land
planning services for government agencies, institutions, developers, design professionals, contractors,
school districts, and corporations. Facilitating the unique permitting and expertise requirements of
projects, it provides a number of specialty services, including Agency permit expediting, sustainable
infrastructure, site accessibility consulting, hydrology/hydraulics, traffic signal and traffic handling
designs, utility locating services, automated construction surveying monitoring, and 3D laser scanning.
BKF's decades of engineering, surveying, and planning experience is evident in its legacy projects
throughout the west coast. By leveraging a diverse project portfolio in combination with innovative
design solutions, BKF's team of more than 450 experienced staff is dedicated to successfully
delivering sustainable and dynamic projects for communities and partners.
PBS Engineers (Electrical Engineering)
PBS Engineers, Inc. is a full -service mechanical, electrical, Primary Contact
and plumbing (MEP) consulting firm with a staff of over eighty Lou Perez
professionals, all committed to providing innovative solutions Associate Principal
and personalized engineering services. PBS offers a wide range 2100 E. Route 66, #210
of engineering services that includes the design of mechanical, Glendora, CA 91740
electrical, plumbing, fire protection and technology integration. The 626.650.0350
PBS Team brings a unique level of experience to every project 1perez@pbsengineers.com
with its industry ranging portfolio of work. PBS has proven itself to
be a leader in engineering field by being recognized as a Top Engineering Firm by ENR California,
Consulting Specifying Engineer and Building Design and Construction. PBS differentiates itself
through a commitment to quality design, constant communication and responsiveness to client needs.
PBS Engineers is a California Corporation founded in August 2003. It is headquartered in Glendora,
with offices in Los Angeles, Orange County, San Diego and in Houston, Texas. Work for the City of
Santa Ana will be prepared out of our Orange County office in Costa Mesa and its headquarters office
in Glendora.
Over the past 19 years it has worked with a magnitude of municipal facilities and other various
government agencies, such as; City of Santa Ana, City of Long Beach, City of Torrance, City of Simi
Valley, Los Angeles County, City of Monterey Park, Los Angeles County Metropolitan Transportation
Authority Los Angeles Department of Building and Safety (LADBS), Los Angeles Bureau of Street
Lighting (LABSL), Department State Architect (DSA), and Office of Statewide Health Planning and
Development (OSHPD). We also have extensive experience working on many On -Call contracts
for various public agencies, including John Wayne Airport, the City of Los Angeles Airport Authority,
City of San Diego Airport Authority, Los Angeles Unified School District, Los Angeles World Airports
(LAWA), San Diego County Regional Airport Authority and City of San Dimas.
Geocon West (Geotechnical)
Geocon West, Inc. (Geocon) is a California corporation established
Primary Contact
in 2003 as part of the Geocon Group (founded in 1971). It is a
professional engineering consulting firm providing comprehensive
Jelisa Thomas Adams
geotechnical, geologic, construction inspection, and environmental
Vice President & Sr. Engineer
2807 McGaw Avenue
engineering and consulting services. In addition to these services,
Irvine, CA 92614
it operates in-house soils and materials testing laboratories and
949.491.6570
provides environmental remediation contracting (cleanup) services.
jelisa@geoconinc.com
It has nine (9) regional offices across the state including Orange
County (Irvine), Los Angeles (Burbank), Palm Desert, Riverside County (Murrieta), San Bernardino
(Redlands), San Diego, the Bay Area (Livermore), Fairfield, and Sacramento and employs a staff of
1-6 CITY OF SANTA ANA - On -Call Landscape Architectural Services
4 4
1. Statement of Qualifications
approximately 300 technically strong, highly motivated engineers, geologists, environmental scientists,
technicians, and special inspectors. Each office is supported by state-of-the-art inventories of field
equipment and instrumentation, comprehensive technical libraries, and modern data -management
systems.
Sweeney & Associates (irrigation)
Sweeney &Associates, Inc. (Sweeney) is an irrigation consulting Primary Contact
firm specializing in irrigation system design, master planning, and Daniel ZurnMallen
water management. Founded in 1990, in San Diego, California, the Vice President
company has evolved into an internationally recognized leader in 38730 Sky Canyon Drive, #C
the irrigation industry. With four United States offices, an overseas Murrieta, CA 92563
production facility, and the effective use of the latest electronic data 951.461.6830 1 dzummallen@
transfer techniques the firm offers excellence in irrigation design to sweeneyassoc.corn
customers around the world. Often brought into a project in the early
stages of design, Sweeney are experts at the use of alternative water sources, water conservation
strategies, and large-scale irrigation network design. The firm prides itself as an early adopter of the
latest water conserving principles, products, and methods. During the past thirty-two years, Sweeney
has completed irrigation designs across the United States and internationally.
Bartlett Tree Experts
Bartlett Tree Experts is the world's leading scientific tree and shrub
Primary Contact
care company, a full -service tree specialty firm with over 100
locations throughout the United States, Canada, Great Britain, and
Jeffrey R. Micka
Ireland serving both residential and commercial clients. Bartlett
Consulting Advisor
2369 S. Robertson Blvd
helps both residential and commercial customers maintain beautiful,
Los Angeles, CA 90034
healthy trees. Its services range from initial tree assessment and
310.844.8312
reporting to implementation of tree care plans. Barlett's staff includes
JMicka@Bartlett.com
certified arborists and horticulturalists leading the field of tree
management.
IBI Group (Traffic)
IBI Group is a tech nology-d riven design firm with global architecture,
Primary Contact
engineering, planning and technology expertise. It works across
Mike Arizaball
disciplines to define the cities of tomorrow through intelligent
Assoc. Mgr. Transp. Planning
systems, sustainable buildings, and efficient infrastructure, shaping
18401 Von Karman Ave, #300
the way people live, move, learn, and heal. With more than 3,500
Irvine, CA 92612
employees and 60+ offices around the world, the firm understands
949.833.5588
what it takes to work locally and scale globally. On September 27,
mike.arizabal@ibigroup.com
2022, IBI Group joined Arcadis, a global leader in the delivery of
sustainable design, engineering, and consultancy solutions for natural
and built globally.
On September 27, 2022, IBI Group joined Arcadis, a global leader in the delivery of sustainable
design, engineering, and consultancy solutions for natural and built assets. Together, with passionate
thinkers, designers, planners, and engineers across 70 countries, the combined strength of Arcadis
IBI Group provides unprecedented opportunities to offer new client solutions, while defining the cities
of tomorrow, together. Its digitally -driven expertise will transform industries and provide clients with
innovative, future -focused tech nology-enabled solutions alongside human -centric design excellence.
Together, it is a stronger and more resilient business, committed to improving the quality of life for
clients, people and partners, and communities.
Proposal for Services - PLACIEWORKS 1 -7
f A _*
1. Statement of Qualifications
Iteris (Traffic)
ljgrj�i, a publicly traded corporation (NASDAQ: ITI), is the market
leader in smart mobility infrastructure management since 1987.
lteris'440+ staff have decades of expertise in traffic management
along with superior services and patented products that help detect,
measure, and manage traffic and vehicular performance, minimize
traffic congestion, enhance safety, and empower Iteris clients with
solutions to better manage their transportation networks. Iteris team
Primary Contact
Sean Daly
Senior Planner
Santa Ana, CA 92705
337.534.5031
sdaly@iteris.com
members are experts in the fields of transportation planning, traffic engineering, and ITS. Knowledge
of these practice areas enables Iteris to provide comprehensive services ranging from initial traffic
impact studies, transportation modeling, planning, systems engineering, and detailed design, through
implementation and performance measurement/monitoring.
Iteris has extensive transportation planning and engineering on -call experience, having successfully
managed and completed hundreds of on -call task orders for a wide variety of public agencies. Iteris
can serve any technical needs and respond quickly to task orders with accelerated schedules without
sacrificing quality of work. The blend of Iteris' local knowledge and vast transportation management
experience provides the resources needed to tackle any technical requests that arise. Iteris' past on -
call engagements have involved the evaluation of impacts to traffic, transit and safety as a result of
new developments (i.e. residential, retail, commercial), trip/parking generation, traffic control warrants,
queuing analysis, travel demand forecasting, capacity analysis/simulation, pedestrian/bicycle/transit
access studies, origi n/desti nation analysis, circulation analysis and traffic engineering design. To the
left is a selection of southern California agencies for which Iteris has provided transportation planning -
related on -call services over the past five years.
Cadre Environmental (Biological Resources)
Cadre Environmental is a sole proprietorship owned environmental Primary Contact
consulting firm specializing in conducting natural history research
for threatened and endangered species throughout California. The Ruben Ramirez
managing Owner/Research Biologist of the firm, Ruben Ramirez Owner
has over 29 years of experience in the industry conducting wildlij'e 701 PalomarAirport Rd, #300
surveys/research, developing biological technical reports, and Carlsbad, CA 92011
creating Geographic Information System (GIS) databases. Mr. 949.300.0212 1 r.ramirez@
cad reenvi ron mental. corn
Ramirez founded Cadre Environmental in June 2002 and is uniquely
qualified to provide the City of Santa Ana with biological services support.
Since its inception the firm has worked on over 550 public and private sector projects in northern and
southern California: Literature and Background Research, General Habitat Assessments for Sensitive
Species/Constraints Analysis, Focused Threatened and Endangered Species Surveys, Endangered
Species Research Design and Implementation, GIS Manage ment—Developme nt, Analysis,
and Map Production, Biological Assess ment—Tech n i cal and Research Documents, Riverside
County MSHCP Compliance Surveys and Documentation, United States Fish and Wildlife Service
Emergency Consultation, Endangered Species Act Permitting (Section 7 and 1 Oa), Tribal Government
Environmental Consultation, Environmental Compliance Construction Monitoring, Mitigation Bank
Assessment and Development, Expert Testimony, and GIS and Environmental Compliance Training.
1-8 CITY OF SANTA ANA - On -Call Landscape Architectural Services
4 4
1. Statement of Qualifications
Cogstone Resource Management (Cultural Resources)
Coastone Resource Management (Cogstone) is a California Primary Contact
corporation and women -owned disadvantaged business enterprise
that specializes in archaeology, history, and paleontology. Molly Valasilk
Established in California on April 5, 2001, for over 21 years, Principal Archaeologist
Cogstone has provided competent and respectful cultural and 1518 W. Taft Ave.
paleontological resources services to assist clients in meeting Orange, CA 92865
compliance requirements for federal, state, and local regulations 714.974.8300
including CEQA, NEPA, Section 106 of the National Historic mvalasik@cogstone.com
Preservation Act (NHPA), Native American Graves Protection and Repatriation Act (NAGPRA),
amongst others. Cogstone has expertise in preparing technical studies used for the preparation of
Initial Studies, Negative Declarations, Mitigated Negative Declarations and/or Environmental Impact
Reports under CEQA and Categorical Exclusions, Environmental Assessments, and Environmental
Impact Statements in accordance with NEPA. Cogstone also has extensive experience preparing and
implementing mitigation plans and writing mitigation compliance reports.
Cogstone's range of services include preparation of cultural and paleontological resources inventories,
cultural and paleontological resources assessments, historic resource assessments, evaluations and
significance determinations, mitigation recommendations, peer reviews, Native American consultation
support, record searches, surveys, archaeological testing and data recovery, sections for NEPA and
CEQA documents, mitigation plans and recommendations, treatment plans, mitigation monitoring, GIS
mapping and databases, cultural and paleontological Workers Environmental Awareness Program
(WEAP) training, artifact identification and recovery, curation, and reporting.
Fuscoe Engineering (Civil/infrastructure)
Fuscoe Enciineering, Inc. provides a full spectrum of civil engineering
Primary Contact
services for Federal, State, County and City agencies throughout
Southern California. From community centers, parks, roadways
Ian Adam
and flood control/watershed management work to public buildings
VP Specialty Services
and educational facilities, Fuscoe capitalizes on the knowledge of
16795 Von Karman Ave, #1 OC
Irvine, CA 92606
highly trained and experienced staff to deliver value and service for
949.474.1960
their clients. Fuscoe's watershed management and CEQA/NEPA
iadam@fuscoe.com
compliance strengths include preparation of Hydrology studies and
Water Quality Technical Reports, Low Impact Development design, Hydromodification Management,
Flood Control/Hydraulic Analysis and SWPPP preparation. The Fuscoe
team provides reviews of EIR
documents for consistency with technical appendices and assists with
responses to public comments
and representation at public hearings.
Proposal for Services - PLACEWORKS 1 -9
V A 4
1. Statement of Qualifications
Primary Team Qualifications and Roles
JESSE JONES ASLA, Associate Principal will serve as Associate Principal -in -Charge
and will be responsible for for maintaining regular contact with City staff, coordinating with
subconsultants, facilitating workshops, and attending all project meetings. Jesse is a
licensed landscape architect and brings a broad range of experience in landscape design
and site analysis to every project. Her areas of focus include playgrounds and outdoor
learning environments, low-impact-clesign interventions for stormwater management, and large-scale
public park design and renovation. Jesse works primarily on public projects and supports clients from
conceptual design to construction documentation and through the public bid process and construction.
Jesse relocated from our Bay Area office to Los Angeles in 2021 and brings a wealth of experience in
park construction to her new home. She continues to manage projects in both Northern and Southern
California, including Stewart Park in Beaumont and the new outdoor library project at Jerome Park
in Santa Ana. Jesse served as project manager or key project staff on all of the PlaceWorks projects
presented in this proposal. She leads mu Iti-d iscipl i nary teams of architects, engineers, and technical
specialists and strives for that perfect balance of highly functional and aesthetically beautiful.
C.C. LaGRANGE ASLA is a Senior Landscape Architect and project manager with a
passion for creating well -crafted public spaces She has successfully worked with a
success of built projects by researching materials and products, working effectively with
variety of public agencies, from small cities to large regulatory bodies, and excels at
coordination and collaboration among multiple stakeholders. She helps ensure the
subconsultants from a variety of disciplines, understanding the application of codes and regulations,
and shepherding projects through the plan -check process —all while keeping the client's needs front
and center.
C.C. was employed with PlaceWorks between 2015 and 2021, during which time, she managed
a number of park projects throughout Orange and Los Angeles counties, including the Santa Ana
River Parkway and Open Space Plan and PlaceWorks portion of the OC RiverWalk Feasibility Plan.
She will now be returning to PlaceWorks in March after spending the past two years as a Senior
Landscape Architect, at OC Parks where she oversaw projects in planning, design, and construction
phases; coordinated with multiple state and federal agencies to secure regulatory permits; and
assisted OC Parks' Planning and Design Manager with capital improvement planning and budgeting.
Projects included project management of the construction of the Mile Square Regional Park Golf
Course Conversion Phase 1, which converted 93 acres of former golf course to public park (opening
anticipated in summer 2023); completion of the design, permitting, and bidding of Crawford Canyon
Park, a new neighborhood park in unincorporated North Tustin.
JoANN HADFIELD is a Principal of Environmental Services with more than 35 years
of CEQA and NEPA experience supported by a combined urban planning and civil
engineering education and complemented by five years as a public -sector city planner.
Her comprehensive background with public- and private -sector projects and her
technical background make her ideally suited for the increasing complexity and diversity
of CEQA and NEPA. JoAnn's diverse projects span environmental documentation/processing for
policy plans, infrastructure and transportation plans/projects, and private development projects. She
has managed EIRs for all project types and is expert in the entire environmental process and has
ongoing relationships with federal, state, regional, and local agencies. JoAnn's experience includes
the recent Santa Ana General Plan EIR and Harbor Corridor Mixed -Use Specific Plan EIR, and
serving as Principal -in -Charge for NEPA and CEQA clearance forAnaheim's OC RiverWalk Passive
Park Project IS/MND and Notice of Exemption.
1-10 CITY OF SANTA ANA - On -Call Landscape Architectural Services
4 4
1. Statement of Qualifications
With 25 years of professional experience, ELIZABETH KIM is a seasoned Senior
CEQA Project Manager who demonstrates expert CEQA knowledge and skills and has
successfully completed CEQA documents for many different types and sizes of
projects —from the proposal stage to adoption/certification—within approved budgets
and schedules. Elizabeth's experience includes leading CEQA compliance for the OC
RiverWalk 3-acre Passive Park Project, Anaheim's ocV!BE project, and NEPA/CEQA Compliance for
the City of Santa Ana Public Works Department's Centennial Park Replacement Project.
Name I Title
Possible Role/s
PROJECT MANAGEMENT AND COORDINATION
KAREN GULLEY I Managing Principal
Principal
JESSE JONES Asu, I Associate Principal
Associate Principal -in -Charge
C.C. LAGRANGE ASLA SeniorAssociate
Project Manager
JOANN C. HADFIELD Principal, CEQA/NEPA
CEQAINERA Principal
ELIZABETH KIM I Senior CEQA/N EPA Associate
CEQAINERA Project Manager
JORGE ESTRADA I Senior CEQA/NEPAAssociate CEQAINERA Project Manager
DESIGNERS
JEN CHUNG ASLA I Associate Designer Landscape Design, Graphic Design
YUE ZHANG I Associate Designer
Landscape Design, Urban Design
DAVID GOMEZ QWEL, CWM I Designer
Landscape Design
MARIA CEJA I Project Planner
Community Engagement, Spanish Translation
RICARDO POZOS I Project Planner
Community Engagement, Spanish Translation
TECHNICAL STUDIES
NICOLE VERMILION I Principal
Technical Studies Director
JOHN VANG I SeniorAssociate
Air QuafitylEnergylGHG Lead
TONY CHUNG PhD, INCE-USA I Associate Principal
NoiselVibrationlAcoustics Lead
DINA EL CHAMMAS GASS PIE, QSD I Sr. Engineer
HydrologylWater Quality Lead
MIKE WATSON PG I Senior Geologist GeologylGeohazards, Site Assessment Lead
SUBCONSULTANTS
CHRIS RIDEOUT, PE I Principal/Vice President Senior Civil Principal
BRUCE KIRBY, PE, QSD I Associate Principal
PBS ENGINEERS (Electrical
KU NAL SHAH, PIE, RCDD, LEED AP I President & CEO
Senior Civil Engineer
Engineering)
Principal Electrical Engineer
TARIQ HASSAN, PE I Associate Principal
Principal Mechanical Engineer
LOUIS (LOU) PEREZ I Associate Principal
PBS Project Manager
RAMON CAMACHO I SeniorAssociate
Sr Plumbing & Fire Protection Design Engineer
Proposal for Services - PLACEWORKS 1 -11
f A _*
1. Statement of Qualifications
Name I Title
Possible Role/s
GEOCON WEST (Geotechnical)
JELISA THOMAS ADAMS, GE I Senior Engineer Senior Geotechnical Engineer
PETRINA ZEN, GE I Senior Project Engineer Senior Project Engineer
SWEENEY & ASSOCIATES (irrigation)
DANIEL ZUMMALLEN, ASIC I Vice President Principal Irrigation Specialist
BARTLETT TREE EXPERTS (Arborists)
JEFFREY R. MICKA I Consulting Arborist Arborist
IBI GROUP (Traffic/Parking)
MIKE ARIZABAL I Associate Manager Transportation Planner
ITERIS (Traffic/Parking)
SEAN DALY AICP, PTP I Senior Planner Senior Transportation Planner
CADRE ENVIRONMENTAL (Biological Resources)
RUBEN RAMIREZ I Principal Principal Biologist
COGSTONE RESOURCE MANAGEMENT (Cultural Resources)
MOLLY VALASIK, RPA I CEO/CFO Cogstone Overall Program Manager
FUSCOE ENGINEERING (Water/Civil Engineering)
IAN ADAM, CPSWQ, QSD/P I VP, Speciality Services Fuscoe Principal, Stormwater Management
The percentage of each individual's time devoted to this project is to be determined on a project by
project basis, as is acceptable per the City's Questions & Answers.
Resumes for the key staff identified are included in the Appendix. Additional materials are available
upon request.
1-12 CITY OF SANTA ANA - On -Call Landscape Architectural Services
4 4
1. Statement of Qualifications
UNDERSTANDING OF NEED
As on -call for landscape architecture services, the PlaceWorks team is prepared to support the City
as it carries out parks and green space improvements. The City currently provides 1.1 acres of park
space per 1,000 residents and the 2022 Parks Master Plan set a goal of 3 acres per 1,000 residents.
Meeting this goal, along with providing the necessary upgrades and park maintenance that the plan
also recommends, will require strategic focus on park development, fundraising, and partnership. Our
team is excited to support these efforts as the City builds its park network for the future. We identifed
the following key consideration for the City's selected on -call design team.
Support the City's Park Equity Goals. The City's Parks Master Plan also sets key initiatives focused
on park equity, access, and environmental justice to ensure that residents that park services respond
appropriate to public need. While new parks in areas with limited park access bring important new
opportunities for recreation, they face unique challenge of over use and high demand. Designing
resilient parks that can serve the population over the long term will be critical.
Engage the Community and Respond to their Needs. Parks are successful when the communtiy
embraces them and takes ownership over the space. Community participation in design and
implementation helps to build community support and ensure that a new park space responds to the
distinctive character of the neighborhood where it is located.
Consider Long-term Operation and Maintenance. Parks and trails are a long-term invesment and
require a dedicated staff to maintain them. Discussions with City operations and maintenance staff
are critical through all phases of design from intial considerations to detailed instructions for upkeep
of newly constructed facilities. Understanding these realities will ensure that the park does not set
unrealistic management goals and can provide a long-term asset to the community that is consistent
with the maintenance capacity of the City.
Provide High Quality Projects. No matter the scale or budget, the landscape architecture team
needs to deliver products that are well designed, realistic, and ready for the City to use. From a
conceptual design that will be used for grant applications to a final bid package, the project team must
use creativity and quality control to ensure that the final deliverables meet the City's needs.
Approach
While each project is unique, the PlaceWorks team has developed the following core practices that
ensure successful design and planning processes and project outcomes.
Following is a summary of the approach to various tasks described as needed in the RFQ.
Site Specific Master Planning & Concept Development
Most projects begin with conceptual design and site understanding.
Technical Expertise. In the initial phases of a project, we draw on our technical team members,
both subconsultants and in-house experts, for the needed technical information, base data and/
or surveys. Our combined team for this effort has the breadth of experience to assess baseline
conditions for most park and trails projects, including resource assessments, survey and mapping,
and utlity assessments. In additional to our teaming partners, PlaceWorks has in-house experts in
air quality, noise, climate adaptation and site assessment (Phase 1). Because we regularly complete
design and environmental compliance concurrently, our teams are able to ensure well -coordinated
work products and schedules, as well as ensure that potential environmental issues and impacts are
considered during the planning and design phases.
Proposal for Services - PLACEWORKS 1 -13
V A 4
1. Statement of Qualifications
Alternatives Development. Our Schematic Design process includes developing design alternatives
for delivering the proposed project improvements. The alternatives are prepared to provide an
equal experience in terms of park programming but vary in layout and design details. We use the
Adobe Creative Suite to develop initial concepts and graphics, and 3d modeling software including
lurnion and sketch -up to create realistic visualizations that help convey design. These alternatives
will present the City and the public, through community engaement efforts, with options to consider
before moving into a Master Plan document, or into Design Development, should a project be
headed for construction. Once a preferred approach is determined, the PlaceWorks team moves
through the design phases using AutoCAD for the development of construction documents.
Master Plan. PlaceWorks' cross-d iscipl i nary practice gives us a holistic perspective in researching,
reviewing, analyzing, planning, and designing. Our landscape architecture team specializes in
working across scale, providing both large-scale park planning services and detailed construction -
ready design. We have completed master planning projects and feasibility studies for a variety
of public agencies and understand the level of detail required to present a project at this phase.
Additionally, our strong experience with and knowledge of all aspects of the project including
design development, construction documents, cost estimating, permitting, bidding, and construction
administration allows us to anticipate and plan for potential issues that could come along later
in future design phases. This understanding, along with input from our in-house experts in
environmental analysis, permitting, and compliance support, also helps to ensure that our projects
are planned and designed to be largely self -mitigating. While the Master Plan phase may not
include construction, we understand that the design must be permittable, buildable, affordable, and
maintainable within the City's established budgets and thresholds.
Community Outreach
Through our community engagement work on a wide range of park, trail, open space and public
space design projects, we have developed the following principles for successful processes:
Balanced Interests. PlaceWorks works hard to ensure that input is received from all points of view.
PlaceWorks facilitators are trained to maintain the overall balance of different interest groups,
ensuring that the discussion is not unduly slanted toward one particular point of view and that
everyone has a chance to hear from each other.
Substantive Involvement We believe in the importance of hands-on, substantive involvement
in building, understanding, and supporting the design process, for example through site -based
exercises that require participants to work to help our team develop creative solutions that aim to
meet multiple goals and desires at once.
Structured Meetings or Activities. PlaceWorks will help the City strategize about how to structure
each stakeholder meeting or event to achieve specific goals most critical to developing a workable,
consensus -based design. While we understand that there can be differing opinions and potential
conflict regarding park uses and among user groups, as well as concerns from neighbors or other
community members, we have the experience in facilitating dialogue and engagement activities
such that conversations are positive and focus on problem -solving. We have the skills and
experience needed to keep public feedback focused on practical, implementable results.
1-14 CITY OF SANTA ANA - On -Call Landscape Architectural Services
4 4
1. Statement of Qualifications
Construction Documentation and Construction Administration
The development of construction documents and assistance with construction administration is a core
service offered by the PlaceWorks team. We have an established history of planning, design and
construction of public spaces, and are recognized for our creative, responsive and flexible approach to
the development of community -serving parks and open spaces.
• Design Concept to Bid Set PS&E. For decades, PlaceWorks has worked with agencies to design
and improve neighborhood and community parks. We are facile with the full range of tasks in the
design process. Our "toolkit" includes design diagramming, freehand illustration —both in studio
and live at meetings, digital simulations, and comprehensive Plans Specifications and Estimates
submittal management. We perform all of our landscape architectural construction cost estimating
in-house.
• Quality Control. As part of our quality control process, a principal reviews all products before they
are submitted to a client. We are committed to high-level principal and senior associate involvement
in all aspects of project management, document development and product delivery.
• Constructability and budget review. We address budgets at the outset of a project and prepare
updated estimates at every phase of design. As the plans near completion, we perform in-house
cross-checks by one of our landscape architects not involved in the project to apply fresh eyes and
perspectives regarding budget, project staging, and construction details for clarity. We also have
sub -consultants available to provide 3rd party peer -review, if desired by the City.
• Bid support. During the bid process, PlaceWorks supports our clients as needed from preparation of
the bid form, attendance at the pre -bid conference, responses to pre -bid question and preparation
of addenda, if needed, and evaluation of bids. Our public sector clients appreciate PlaceWorks'
understanding of the public bid process and procedures and utilize our services to prepare forms
and monitor the bid process when they do not have the available staff.
• Construction administration. PlaceWorks routinely provides assistance with construction
administration on public construction projects, from beginning to end. We provide ongoing
assistance including submittal and mock-up review, site visits, RFI review and response, and pre -
and final punch lists. We pride ourselves on producing CD's that are clear and buildable, minimizing
conflicts and confusion in the field.
Environmental Planning
PlaceWorks has a deep familiarity with state and local procedures. Our standard process when
working with local, state, and federal procedures begins with a code review that identifies relevant
standards and legal requirements. This is informed by our experience working with cities, counties,
and agencies to shape local codes, prepare CEQA/NEPA documentation, and to provide plan
check review. PlaceWorks has conducted numerous studies for state and federal agencies, and we
understand that some community outreach efforts may fall under federal procedures. At the outset
of the environernntal document preparation process, we will work first to fully understand the whole
of the project. This includes attending meetings; reading project information; studying plans; and
asking questions about staging, timing of construction, and area of disturbance. Once we know the
full extent of the project, we will review the potential impacts in the context of any previously certified
environmental documents, using any technical studies prepared in support of project design, as well
as our own project -level experience in construction.
Proposal for Services - PLACEWORKS 1 -15
f A _*
1. Statement of Qualifications
Every permitting agency has its own set of environmental guidelines. The PlaceWorks team is skilled
in working with agencies to ensure that all needs are met. We start by contacting the environmental
official directly, asking for examples of previously acceptable work, and reviewing the agency -specific
written guidelines. While we have experience with many different agencies, we always verify the
requirements as they frequently change. Once we know the specifics of the agency, we adjust our
technical studies and analysis to ensure the agency is comfortable with the determinations.
Project Management
PlaceWorks trains effective project managers with the tools to communicate effectively with clients
and stakeholders. We hold regular progress meetings to keep the project team up to date and
involved in the project. Documentation with action items will ensure clear direction and avoid delays.
Materials for public review and meeting presentations will be reviewed by the City's project manager
to ensure consistency with the project goals and City messaging. Presentation materials will be
graphically rich and easy to understand. They will also be reviewed by internal staff for content and
quality. When leading a multidisciplinary team, PlaceWorks coordinates directly with all subconsultants
and fosters a collaborative workflow to ensure that the project is delivered in a cohesive and
integrated way.
Communication. At the outset of the project our principal and project manager established
communication protocols with the client. The protocol includes an agreed -upon approach to
methods of communication, frequency of check -ins, and review and submission of interim
deliverables. PlaceWorks; holds regular team meetings in order to discuss progress, questions
and any issues that may arise during the development of products. We maintain constant
communication with our clients and subconsultants, and documents decisions in writing to make
certain they are clearly understood by all team members. We will work with the City to develop
complete critical path schedules in the initial project stages and establish meeting and workshop
dates as early as possible, to allow everyone involved to monitor the project's progress. We
schedule dates for written deliverables in order to allow adequate time for internal review to ensure
that each product we give our clients is a well -coordinated and complete document.
Cost Control. PlaceWorks maintains a rigorous system of project cost control, employee billability,
and client invoicing. Our project budget sheets are oriented subtask-by-subtask, and include both
hours/budget used, hours/budget available, and percentage of work complete. All Project Managers
are required to complete monthly staffing needs for each of his/her projects, which are then used by
the PlaceWorks Management Team to develop long term staffing requirements for all PlaceWorks
team members. We maintain a redundant invoicing process whereby invoices are distributed to
Project Managers for review and signature, then rerouted to project Principals -in -Charge for a
second review and execution. Invoices are then returned to accounts receivable with required
revisions, to be returned to Project Managers for final review before distributing to clients.
1-16 CITY OF SANTA ANA - On -Call Landscape Architectural Services
4 4
1. Statement of Qualifications
RELEVANT PROJECT EXPERIENCE
Following is a list of projects related to the scope of work that PlaceWorks has completed within the
past five years. Please see the Appendix for images and additional projects from the PlaceWorks
team. We offer the following selected projects to show the range of our experience.
Jerome Park Outdoor Library Details/Images on page A-55
PlaceWorks is currently working with the City of Santa Ana to
develop their first outdoor library. Anchored by a library vending
machine, the outdoor library will include public space for
residents to recreate, learn, and play. The city's vision includes
a multi -disciplinary space that can host programs and events
and also serve as a educational space for children and adults.
Working with grant funding from the COVID-1 9 relief program,
PlaceWorks is developing design concepts that creatively
e brace Mat visionWILHIn Me budgeL 01 Me gram program RH
focused attention on implementation to complete the project within the proposed schedule.
Highlights Multi -generational gathering space, outdoor learning environment, customized
kiosk design
Location Santa Ana, California
Year Completed Ongoing
Client Contact Brian Sternberg, Library Services Director, City of Santa Ana 1714.647-5296 1
bsternberg@santa-ana.org
Snow Park Renovation Details/Images on page A-59
PlaceWorks worked with the City of Oakland to redesign Snow
Park to more effectively manage stormwater and incorporate
new park features to meet the needs of the local community.
These include a new state-of-the-art terraced play area and
a pedestrian promenade, with a highly visible rain garden
featuring a custom art piece by local artists. PlaceWorks also
provided outreach and coordination with the community and
multiple advisory committees to create conceptual plans for
the park, streetscape, and lakeside improvements. The plans
were developed into construction documents and PlaceWorks
provided construction administration. PlaceWorks' role on this
project also included environmental review under CEQA and
NEPA.
Highlights Multi -level playground, award winning park renovation project, innovative
stormwater management
Location Oakland, California
Year Completed 2019
Client Contact Alison Schwarz, CIP Project Coordinator, City of Oakland 1510.238.6386 1
aschwarz@oaklandnet.com
Proposal for Services - PLACEWORKS 1 -17
f A _*
1. Statement of Qualifications
Jean Sweeney Open Space Park Details/Images on r)aqe A-63
PlaceWorks prepared design development and construction
documents for this unique 27-acre community park in the
heart of Alameda. The design process built on a master
plan developed by the City with input from residents.
PlaceWorks conducted community outreach with residents and
stakeholders to ensure that the final project fulfilled their vision
for the site. The park incorporates elements from the site's
previous use by the Beltline Railway, including a historic train
shelter and interpretive signage about Jean Sweeney's legacy
as an open space advocate. The nature play area incorporates natural elements, such as boulders
and logs repurposed from City tree maintenance, with playground equipment to create a unique and
memorable play experience for both young children and older youth.
Highlights Prefabricated gathering pavilion and rest stops, large playground with water
features, integrated trail and bike path
Location Alameda, California
Year Completed 2018
Client Contact Amy Wooldridge, Recreation and Parks Director 1510.747.7570 1
awooldridge@alamedaca.gov
Iris Chang Park Details on page A-61
PlaceWorks provided master planning, landscape architectural
design, and construction documents for a new 2.5-acre
memorial sculpture park in North San Jose. PlaceWorks'
CEQA staff completed the Initial Study/Negative Declaration
necessary for the project. The park is named after Iris Chang,
a Chinese-American journalist and author. PlaceWorks worked
closely with the community as well as with Ms. Chang's parents
in shaping the vision for the park, which includes a series of
monumental stone sculDtures created bv the artist Richard
Deutsch. The park design includes a dynamic planting plan made up of grasses of various textures
and sizes arranged in concentric and undulating waves. These textures and forms, combined with the
stone sculptures, create a contemplative environment for visitors to consider Iris Chang's legacy.
Highlights Collaboration with local artist, multiuse lawn and drought tolerant planting, Flood
Control District coordination
Location San Jose, California
Year Completed 2019
Client Contact Han -Lei Wang, Landscape Architect, City of San Jose Public Works
408.535.8356 1 Han-Lei.Wang@sanjoseca.gov
1-18 CITY OF SANTA ANA - On -Call Landscape Architectural Services
4 4
1. Statement of Qualifications
Santa Ana Centennial Park RVA and CEQA/NEPA Details/Images on page A-69
PlaceWorks performed Recreational Value Assessment (RVA) and documented one of the main
components of the Federal Lands to Park Lands Exchange Requirement —justification of public
recreational utility of the land proposed for exchange and its replacement. The report provides an
analysis of the combined recreational value of three proposed sites in comparison with the CEC Site
at Centennial Park and includes a site analysis; review of policies, plans, and trends; community
park need analysis; recreational opportunities and constraints analysis; and conclusion, which
demonstrates that the three proposed replacement properties (McFadden Site, 6th Street Site, and
Raitt Street Site) would provide equal or greater recreational value.
Highlights Successfully satisfied the National Parks Service's complex criteria for transferring
land use restrictions from the CEC site to three very different new park sites
located in different socio-economic areas of the city.
Location Santa Ana, California
Year Completed 2018 (Value Assessment) 12020 (CEQA/NEPA)
Client Contact Ron Ono, Administrative Services Manager, City of Santa Ana I Retired
Proposal for Services - PLACEWORKS 1 -19
V A 4
1. Statement of Qualifications
REFERENCES
PlaceWorks has provided references from clients who can attest to the quality of the work we do. We
encourage you to contact them to find out more about our project work.
Clement Lau, Departmental Facilities Planner
COUNTY OF LOS ANGELES I Department of Recreation and Parks 11000 S. Fremont Ave Unit #40,
Bldg. A-9 West 3rd Floor, Alhambra, CA 91803 1626.588.5301 1 clau@parks.lacounty.gov
Dates of Work 2013-2015,2016-2019,2020
Services Provided Multiple projects including community parks plans, street level renderings for
public works improvements, and community engagement including the Park at
95th and Normandie; details on page A-68
Annie Youngerman, Project Manager
THE TRUST FOR PUBLIC LAND 1101 Montgomery St #1000, San Francisco CA 941041
415.800.5201 1 annie.youngerman@tpl.org
Dates of Work September 2019—June 2021
Services Provided Conceptual design, construction drawings, and construction administration of
Markham Elementary School in Oakland, CA; details on :)acle A-67
Barney I\AatsuMoto, Landscape Architec.
CALIFORNIA STATE PARKS, SOUTHERN SERVICE CENTER 12797 Truxtun Rd, San Diego, CA
92106 1619.221.7070 1 barney.matsumoto@parks.ca.gov
Dates of Work Ongoing
Services Provided Various projects as on -call park planners for California State Parks
Dustin Christensen, Principal Engineer
CITY OF BEAUMONT I Public Works Department 1550 E. Sixth Street, Beaumont, CA 92223
951.769.8522 1 dchristensen@beaumontca.gov
Dates of Work May 2022—Ongoing
Services Provided Beaumont Stewart Park Improvement Project Landscape Architecture
Details on iage A-57
1-20 CITY OF SANTA ANA - On -Call Landscape Architectural Services
CERTIFICATIONS
I jt
pit
, It
roe.
J. Jv
vm�
V__T_
AST143
JAD 0
3q A 1
7
soft
1=4f- —
711
trio
Appendix
ATTACHMENT 3-1: NON -COLLUSION AFFIDAVIT
CERTIFICATIONS
NON -COLLUSION AFFIDAVIT
(Title 23 United States Code Section 112 and
Public Contract Code Section 7106)
To the CITYOF SANTA ANA DEPARTMENT OF PUBLIC WORKS
In accordance with Title 23 United States Code Section 112 and Public Contract Code 7106 the BIDDER
declares that the bid is not made in the interest of, or on behalf of, any undisclosed person, partnership,
company, association, organization, or corporation; that the bid is genuine and not collusive or sham; that
the BIDDER has not directly or indirectly induced or solicited any other BIDDER to put in a false or sham
bid, and has not directly or indirectly colluded, conspired, connived or agreed with any BIDDER or anyone
else to put in a sham bid, or that anyone shall refrain from bidding; that the BIDDER has not in any
manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the
bid price of the BIDDER or any BIDDER, or to fix any overhead, profit, or cost element of the bid price,
or of that of any other BIDDER, or to secure any advantage against the public body awarding the contract
of anyone interested in the proposed contract; that all statements contained in the bid are true; and, further,
that the BIDDER has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or
the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to
any corporation, partnership, company association, organization, bid depository, or to any member or agent
thereof to effectuate a collusive or sham bid.
Note: The above Non -collusion Affidavit is part of the Proposal. Signing this Proposal on the
signature portion thereof shall also constitute signature of this Non -collusion Affidavit. BIDDERS
are cautioned that making a false certification may subject the certifier to criminal prosecution.
Signed _I Karen Gulley, Vice President and Managing Principal, Desig
State of California
County of (2[ange
Subscribed and sworn to (or affirmed) before me on this 14th day or March 20L3 by
Karen Gulley proved to me on the basis of satisfactory evidence to be the person(s) who appeared
before me.
Notary Public Signature Notary Public Seal
City of Santa Ana RFP 22-097
Page A3-1 4-1
A notary public or other officer completing this
certificate verifies only the identity of the individual
who signed the document to which this certificate
is attached, and not the truthfulness, accuracy, or
1validity of that document. - -
State of California
County of Oranqe
Subscribed and sworn to (or affirmed) before me on this 14
day of March 20 23 bV Karen Gullev
proved to me on the basis of satisfactory evidence to be the
person(s) who appeared before me.
a-M - - - T
JEN IF R mART19EZ
Not ary ubi ic - Ca U fom i.
Orange County
Cornrnisiiork 0 2295148
my C�-er - Ey pires Apr I 1� 1�*j
(Seal) Signature//'�" Ma&��V
1--P q , I '- 10
4-2
Appendix
ATTACHMENT 3-2: NON -LOBBYING CERTIFICATION
CERTIFICATIONS
The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her
knowledge and belief, that:
No federal appropriated fmds have been paid or will be paid, by or on behalf of the undersigned, to
any person for influencing or attempting to influence an officer or employee of any federal agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress
in connection with the awarding of any federal contract, the making of any federal grant, the making
of any federal loan, the entering into of any cooperative agreement, and the extension, continuation,
renew at amendment, or modification of any federal contract grant, loan, or cooperative agreement.
2. If any funds other than federal appropriated funds have been paid or will be paid to any person for
influenc ing or attempting to influence any offic a or employee of anyfederal agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in
c onnec tion with this federal c ontract, grant loan, loan or cooperative agreement, the undersigned
shall complete and submit a "Disclosure of Lcbbying Activities".
This certification is a material representation of fact upon which reftanc e was placed when this transaction was made
or entered into. Submis sion of this certific ation is a prerequis ite for making or entering into this transaction impo sed
by S ec tion 13 5 2, Title 3 1, U. S. Code. Any person who fails to file the required certific lion shall be subject to a civil
penalty of not les s than $ 10,000 and not more than $ 100,000 for each s uch failure.
The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require that the
language of this certification be included in all lower tier subcontracts, which exceed $100,000 and that all such sub
recipients shall certify and disclose accordingly.
Firm PlaceWorks
Signed and Printed Name: — 'E /VL-
Title Managing Principal, Design
Date March 14, 2023
Karen Gulley, Managing Principal, Design
City of Santa Ana RFP 22-097
Page A3-2 4-3
Appendix
ATTACHMENT 3-3: NON-DISCRINUNATION CERTIFICATION
CERTIFICATIONS
The undersigned consultant or corporate officer, during the performance of this contract, certifies as
follows:
1. The Consultant shall not discriminate against any employee or applicant for employment because of
race, color, religion, sex, or national origin. The Consultant shall take affirmative action to ensure
that applicants are employed, and that employees are treated during employment without, regard to
their race, color, religion, sex, or national origin. Such action shall include, but not be limited to, the
following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising;
layoff or termination; rates of pay or other forms of compensation; and selection for training,
including apprenticeship. The Consultant agrees to post in conspicuous places, available to
employees and applicants for employment, notices to be provided setting forth the provisions of this
nondiscrimination clause.
2. The Consultant shall, in all solicitations or advertisements for employees placed by or on behalf of
the Consultant, state that all qualified applicants will receive consideration for employment without
regard to race, color, religion, sex, or national origin.
3. The Consultant shall send to each labor union or representative of workers with which he/she has a
collective bargaining agreement or other contract or understanding, a notice to be provided advising
the said labor union or workers' representatives of the Consultant's commitments under this section,
and shall post copies of the notice in conspicuous places available to employees and applicants for
employment.
4. The Consultant shall comply with all provisions of Executive Order 11246 of September 24, 1965,
and of the rules, regulations, and relevant orders of the Secretary of Labor.
5. The Consultant shall furnish all information and reports required by Executive Order 11246 of
September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant
thereto, and will permit access to his/her books, records, and accounts by the administering agency
and the Secretary of Labor for purposes of investigation, to ascertain compliance with such rules,
regulations, and orders.
6. In the event of the Consultant's non-compliance with the nondiscrimination clauses of this contract
or with any of the said rules, regulations, or orders, the contract may be canceled, terminated, or
suspended in whole or in part and the Consultant may be declared ineligible for further Government
contracts or federally assisted construction contracts in accordance with procedures authorized in
Execution Order 11246 of September 24, 1965, and such other sanctions may be imposed and
remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule,
regulations, or order of the Secretary of Labor, or as otherwise provided by law.
7. The Consultant shall include the portion of the sentence immediately preceding paragraph (1) and
the provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted
City of Santa Ana RFP 22-097
4-4 Page A3-3
by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive
Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontract
or purchase order as the administering agency may direct as means of enforcing such provisions,
including sanctions for noncompliance; provided, however, that in the event the Consultant becomes
involved in, or is threatened with, litigation with a sub -consultant or vendor as a result of such
direction by the administering agency, the Consultant may request that the United States enter into
such litigation to protect the interests of the United States.
8. Pursuant to California Labor Code Section 1735, as added by Chapter 643 Stats. 1939, and as
amended,
No discrimination shall be made in the employment of persons upon public works because of race,
religious creed, color, national origin, ancestry, physical handicaps, mental condition, marital status, or
sex of such persons, except as provided in Section 1420, and any consultant of public works violating
this Section is subject to all the penalties imposed for a violation of the Chapter.
Signed: Karen Gulley
Title: Managing Principal, De i
Firm: March 14, 2023
Date: PlaceWorks
City of Santa Ana RFP 22-097
Page A3-4 4-5
V A 4
4. Certifications
This page intentionally left blank.
4-6 CITY OF SANTA ANA - On -Call Landscape Architectural Services
V A 4
Appendix
This page intentionally /eft blank.
A-52 CITY OF SANTA ANA - On -Call Landscape Architectural Services
Relevant Projects
-4 _&
JEROME PARK OUTDOOR LIBRARY
So much more than a park or a library
PlaceWorks is currently working with the City of Santa Ana to develop
its first outdoor library. Anchored by a library vending machine, the
outdoor library will include public space for residents to recreate, learn,
and play. The city's vision includes a multidisciplinary space that can host
programs and events and also serve as a educational space for children
and adults. Working with grant funding from the COVID-19 relief program,
PlaceWorks is developing design concepts that creatively embrace that
vision within the budget of the grant program with focused attention on
implementation to complete the project within the proposed schedule.
Working within an existing park, the PlaceWorks team is carefully
examining existing conditions to create a design that integrates seamlessly
with the park and maintains key park assets, like existing shade trees. The
team is also conducting a tailored outreach program focused on reaching
out to the local community and nearby residents, including working with
high school students in the leadership group at KidWorks, a local non-
profit focused on youth development.
The PlaceWorks team developed two conceptual alternatives based on
different themes and offering differing site aesthetics. The project team
is currently working with the community and the City to evaluate these
designs and move to a preferred concept. After finalizing the preferred
concepts, the team will develop full construction documents with plans,
specifications, and estimates, and will support the City with construction
administration.
Location
Santa Ana, California
Size
2 acres
Client
City of Santa Ana
Date Completed
Ongoing
Services Provided
Landscape Architecture, Community
Engagement
Return to Proposal page 1-17
10 PLACEWORKS A-55
-4 4
STEWART PARK IMPROVEMENT PROJECT
Back to the Heart of the City
PlaceWorks is currently working with the City of Beaumont on a renovation
of Stewart Park. The park is at the heart of the city and once contained
the City's only public swimming pool. Due to safety issues, the pool was
removed, and the park renovation is intended to provide new upgrades
to bring visitors back to the park. Planned improvements include a large
splashpad, two playgrounds, a skate park, shaded picnic areas, an additional
restroom and shower building, basketball courts, pathways, community
gathering space and farmer's market area, and an amphitheater. Stewart
Park hosts two major events in the summer with large performances
bringing in thousands of visitors from the surrounding area. The park design
must be dynamic enough to provide everyday comfort to residents and
durable enough to sustain large amounts of traffic during events.
The park renovation includes closing two streets that run through
the park and relocating utilities within the right-of-way. The design
intends to integrate the streets into the park through regrading and
reconfiguring of internal trails and entry points. Stewart Park is also
utilized as a flood control basin. The site design reconfigures the basin
geometry to better accommodate public use but is retaining the overall
flood capacity. Major site features, including the splash pad, playground,
and park buildings are located at the highest elevations of the park to
avoid potential for future flooding. The PlaceWorks team is leading
A-56
Location
Beaumont, California
Size
13.8 acres
Client
City of Beaumont
Date Completed
Ongoing
Services Provided
Landscape Architecture, Online
Survey, CEQA
0 PLACEWORKS
V A
4
shade structure
PREFERRED ALTERNATIVE with grill (18
picnic tables,
DRAFT - 12.16.2022 approximate
entry plaza and capacity 100
relocated basketball market spew peo pie) existing
courts concrete swal. restroorn
upgraded
skate Dark
20'x3O'
amphitheater
oriented with
mountain View
behind
bionetention
single new splash pad entry all ages playground associated w/ group picnic stairs fitness class multipurpose
picnic restroom plaza playground picnic area (open to all shade space field
tables & outd-or but in close proximity and structure with
shower visible from picnic area) red "tiLe roof 50 100 200 hierr
coordination with outside agencies to ensure project compliance and
permitting prior to the start of construction.
To gather feedback on project goals and community vision for the project,
PlaceWorks conducted an online survey that received over 800 responses.
The design team utilized this feedback to develop two conceptual design
alternatives focused on different themes but offering the same general
amenities. Additional outreach with community members and feedback
from City Council resulted in a preferred alternative that brings together
elements from each alternative into a cohesive layout. The preferred
alternative celebrates the City's history through interpretive elements
and highlights its natural assets, including orienting the amphitheater
with views of the surrounding mountains and integrating planting and
hardscape to effectively move water in swales and provide an aesthetically
appealing landscape feature. The playground and splash pad make use
of existing site topography to create a multi -tiered play space that also
references the surrounding mountains, which is one of the celebrated
features of living in Beaumont.
PlaceWorks is leading a team of engineers and product designers
and is also providing CEQA services to ensure the project is ready for
construction. The development of construction documents, plans,
specifications, and estimates is currently under way.
Return to Proposal page 1-20
A-57
4 _&
LAKESIDE GREEN STREETS
Connecting Downtown Oakland to Lake Merritt
A
46
PlaceWorks worked with the City of Oakland to develop a
comprehensive urban greening retrofit along Oakland's iconic Lake
Merritt, as outlined in the 2002 Lake Merritt Master Plan. The
intersection of Lakeside Drive and Harrison Street was completely
reconfigured, and this task served as an opportunity for narrowing and
removing paved areas and applying complete streets principles, building
roadway rain gardens, and improving the urban character, walkability,
and user experience at the lake. The project creates a new pedestrian -
and bicycle -friendly multimodal corridor connection along Lakeside
Drive and Harrison Street. Adjacent Snow Park was also redesigned, and
new features were added to meet the needs of the local community.
These include a new state-of-the-art terraced play area and a pedestrian
promenade, with a central rain garden featuring a custom art piece
by local artists WowHaus. The sculpture represents a mythical water -
dwelling creature that connects the site's location near the lake and
the rainwater elements in the park. The project was designed to meet
Bay -Friendly Landscape standards, including permeable and high-albedo
paving, native and climate adapted plantings, and high recycled content
in all purchased materials.
A-58
Location
Oakland, California
Size
14 acres; 0.5 mile trail
Client
City of Oakland Community &
Economic Development Agency
Date Completed
June 2019
Construction Cost
$11.7 Million
Services Provided
Landscape Architecture, Urban Design,
Community Outreach and Facilitation,
Bicycle and Pedestrian Planning,
Stormwater Management, Complete
Streets Design, Streetscape Design,
Green Streets, Waterfront Design,
Accessible Design, Park Restoration,
CEQA, Construction Administration
0 PLACEWORKS
V A 4
PlaceWorks also provided outreach and coordination with the
community and multiple advisory committees to create conceptual
plans for the park, streetscape, and lakeside improvements. The plans
were developed into construction documents that included specific
enhancements for roadways, electrical systems, street lighting, and
stormwater infrastructure, including ample rain gardens. PlaceWorks'
role on this project included environmental review under CEQA and
NEPA. PlaceWorks also provided construction administration.
Return to Proposal page 1-17 A-59
-4 4
A-60
IRIS CHANG PARK
Memorial and Contemplation Park
PlaceWorks provided master planning, landscape architectural design,
Location
and construction documents for a new 2.5-acre memorial sculpture
San Jose, California
park in North San Jose. PlaceWorks' CEQA staff completed the Initial
Size
Study/Negative Declaration necessary for the project. The park is named
2.5 acres
after Iris Chang, a Chinese-American journalist and author, who wrote
Client
the bestselling book, The Rape of Nanking, which covered atrocities
City of San Jose
committed in China by the Japanese army, a forgotten holocaust of the
Date Completed
Second World War. PlaceWorks worked closely with the community
September 2019
as well as with Ms. Chang's parents in shaping the vision for the park
Construction Cost
which includes a series of monumental stone sculptures created by the
$1.8 Million
artist Richard Deutsch.
Services Provided
Landscape Architecture, Master Plan,
The site is located adjacent to Coyote Creek Trail and the new path CEQA, Artistic Design, Construction
system includes an accessible trail connection from the park and its Documents, Cost Estimating,
Construction Administration
neighborhoods up to the trail, which runs along the top of a levee. The
grading required to bring users from ground level to the trail provided
inspiration for exuberant curves in path layout and in earthform,
allowing the landscape to have a sculptural form of its own.
The park design includes a dynamic planting plan made up of grasses of
various textures and sizes arranged in concentric and undulating waves.
These textures and forms, combined with the stone sculptures, create a
contemplative environment for visitors to consider Iris Chang's legacy. ED PLACEWORKS
V A
4
ND
'S'p'."I 4. StG—Pl— PI 10 ADA C--.— C.Y-C--.11
5. -05-p — . G—t — 11 Id �Dfy,�S�
Th� R,ppl, .. m., -1,-. 9. BI,dI d ---191-1 & 141 �: B[:ID--
I m A "I -
000-0,, . j \, M
r
Return to Proposal page 1-18 A-61
JEAN SWEENEY OPEN SPACE PARK
Creating Nature in the City
'14
P
PlaceWorks prepared design development and construction documents
for this unique 27-acre community park in the heart of Alameda. The
design process built upon a masterplan developed by the City with
input from residents. PlaceWorks conducted community outreach with
residents and stakeholders to ensure that the final project fulfilled
their vision for the site. A phasing plan was developed separating
construction and bidding of the park into four phases. The first phase of
construction includes the Cross -Alameda Trail, a shaded Class I bike trail
which runs along the northern edge of Jean Sweeney Open Space Park.
The second phase of construction includes the eastern end of the
Park, with a large nature playground, great lawn, picnic pavilion,
parking lot and stormwater treatment planting. The park incorporates
elements from the site's previous use by the Beltline Railway, including
a historic train shelter and interpretive signage about Jean Sweeney's
legacy as an open space advocate. The nature play area incorporates
natural elements, such as boulders and logs repurposed from City
tree maintenance, with playground equipment to create a unique
and memorable play experience for both young children and older
youth. The third and fourth phases of the park will expand the park by
adding, a large community garden, demonstration orchards, a bicycle
skills course, habitat planting areas, and hiking trails with ongoing
opportunities for outdoor education and nature -watching.
A-62
Location
Alameda, California
Size
27 acres, I Mile of Trail
Client
City of Alameda
Date Completed
Phase I and 11 complete
Construction Cost
$3 Million Phase I Trail, $3.8 Million
PhasellPark
Services Provided
Landscape Architecture, Open Space
Planning and Design, Construction
Documents, Community Garden
Design
0 PLACEWORKS
V A 4
JL
PlaceWorks also provided outreach and coordination with the
community and multiple advisory committees to create conceptual
plans for the park, streetscape, and lakeside improvements. The plans
were developed into construction documents that included specific
enhancements for roadways, electrical systems, street lighting, and
stormwater infrastructure, including ample rain gardens. PlaceWorks'
role on this project included environmental review under CEQA and
NEPA. PlaceWorks also provided construction administration.
IF �
Return to Proposal page 1-18 A-63
-4 4
OHLONE GREENWAY RAINGARDEN
Stormwater Management as a Public Amenity
The City of El Cerrito received an Urban Greening Prop 84 Grant to
improve a 2.75-acre project area along a 0.3-mile stretch of the Ohlone
Greenway, an urban trail connecting East Bay coastal cities. PlaceWorks
is designing a landscape concept plan and detailed construction
documents to restore two outfall culverts on forks of Cerrito Creek. The
design will highlight stormwater management in the Ohlone Greenway
Natural Area, and will incorporate interception of stormwater from
Fairmont Avenue. Once completed, the project will offer beautiful rain
gardens, an informal explorative natural play area, interpretive design
elements, and improved riparian habitat and water quality. Public
process for this multimodal trail and outdoor rain garden includes a site
walk and two workshops that build upon the history of interest in this
project by existing vested stakeholders. The design team will continue to
work with Friends of Five Creeks, one of the key stakeholders, to refine
approaches and details for the creek and riparian habitat improvements.
PlaceWorks is also assisting the City on agency coordination and
permitting with the Regional Water Quality Control Board and the
California Department of Fish & Game, as well as coordination with the
ongoing BART Earthquake Safety Program.
A-64
Location
El Cerrito, California
Size
2.75 acres
Client
City of El Cerrito
Date Completed
October 2014
Construction Cost
$603,000
Services Provided
Landscape Architecture, Community
Participation, Bicycle and Pedestrian
Planning, Stormwater Management,
Streetscape Design, Accessible
Design, Play Area Design, Habitat
Restoration, Cost Estimating,
Construction Administration
0 PLACEWORKS
%Ivm
7w
F7
ML71`21
A-49---
-4 _&
MARKHAM ELEMENTARY LIVING SCHOOLYARD
Promoting Outdoor Play in a Sustainable Landscape
The Markham Elementary School project is a collaborative team effort
between the Trust for Public Land (TPL), Oakland Unified School District
(OUSD) and Markham Elementary community. Located in Oakland's
industrial district, the schoolyard and surrounding neighborhood suffer
from poor air quality, noise pollution and a general lack of green space.
A priority for this project was to create a living schoolyard that promotes
outdoor play in a hardy, sustainable and safe landscape.
PlaceWorks worked with TPL to transform underutilized asphalt play
courts at the school into a living schoolyard with major features
that include an outdoor classroom, numerous nature play areas, an
expanded community garden, and an orchard that offers students
opportunities for outdoor education and experience working in
the garden. Based on design ideas developed in a comprehensive
community -outreach process, PlaceWorks developed a site master plan
and construction documents. Phase 1 of the project was completed in
the summer of 2019 and included the expanded garden space, the fruit
tree orchard, and the shaded seating area.
A-66
Location
Oakland, California
Size
1.15 acres
Client
The Trust for Public Land
Date Completed
Phase 1 Summer 2019;
Phase 2 June 2021
Construction Cost
$500,000
Services Provided
Landscape Architecture, Community
Outreach, Environmental Education
and Nature Play, Schoolyard Retrofit
0 PLACEWORKS
V A 4
NA-
F �
Phase 2 was significantly influenced by the COVID-19 pandernic
with California issuing a statewide shelter -in -place order during the
development of construction documents. Oakland Unified School
District (OUSD) remained closed during the design phase and the value
of outdoor learning spaces became more apparent. Construction was
completed in June 2021, and the site will be ready to welcome students
in Fall 2021 with new outdoor classrooms, comfortable spaces for
social distancing, and established plant materials. This project will be a
celebrated community asset and open space resource to the school and
greater neighborhood community for generations to come.
Return to Proposal page 1-20 A-67
-4 4
951h & NORMANDIE POCKET PARK
Meeting Los Angeles County Residents' Needs for Green Space
�Z
5�
Working in partnership with the Los Angeles Neighborhood Land
Trust (LANLT), PlaceWorks provided landscape architectural services
including site design, renderings, cost estimating, and community
engagement support for the development of a pocket park at the 95th
and Normandie site, which is owned by LA County Department of
Parks and Recreation (DPR). The small site was identified as a potential
park site in a park -poor neighborhood, with the potential of meeting
residents' needs for green space and high intensity active use. The
PlaceWorks team worked closely with LANLT staff and LA County DPR
staff to document the site conditions, analyze constraints, and develop
an approach to the site that would meet funder and community needs.
Community safety is a high priority for residents. The PlaceWorks team
completed a series of sight line analysis and circulation diagramming to
determine how to effectively organize the space to maximize clear views
through the site and multiple paths of travel to navigate to exit points.
PlaceWorks created several hand -drawn renderings of site alternatives
which illustrate the spatial relationships between site elements.
These hand drawings effectively demonstrated possibilities for the
space to community members. PlaceWorks also developed a series of
activities that were used during participatory community workshops.
These activities solicited feedback on the design elements at the site,
planting palettes, equipment selection, and the site name. Funding
for the project is currently delayed and the project team will finalize
A-68 construction drawings prior to a public bid process.
- . Y1
Location
Westmont Neighborhood,
Unincorporated Los Angeles County
Size
0.25 acres
Client
Los Angeles Neighborhood Land Trust
Date Completed
Ongoing
Construction Cost
Estimate $2.2 million (not yet
constructed)
Services Provided
Park Design Concept Development,
Construction Drawings, Cost Estimates
Specifications, Utility Coordination
Return to Proposal page 1-20
0 PLACEWORKS
-4 _&
NEPA & CEQA FOR PARK REPLACEMENT
Federal Lands to Parks Land Exchange for Centennial Park in Santa Ana
The proposed project involved the construction and operation of
parklands to replace 2.6 acres in Centennial Park that were leased
to Rancho Santiago Community College District. The replacement
parklands encompass three park sites —a 6th Street site, a Raitt Street
site, and the Pacific Electric Park on McFadden —that total 2.76 acres.
Although the replacement park sites are in the city of Santa Ana, the
property in Centennial Park is subject to a public benefit conveyance
deed from the federal government, and the replacement sites will be
brought under that deed. The Department of the Interior is the federal
sponsoring agency, and the National Park Service is the bureau that
administers the Federal Lands to Parks Program. Therefore, the project
required NEPA approval through an environmental assessment as well
as CEQA approval through a mitigated negative declaration. Different
federal agencies/departments have slightly different processes and
formats for EA and N EPA processing, which required coordinating with
the National Park Service and its program.
Location
Santa Ana, California
Size
2.76 acres
Client
City of Santa Ana
Date Completed
2020
Services Provided
Environmental Assessment, Initial
Study/Mitigated Negative Declaration;
Coordination Between Agencies;
Public Noticing
Return to Proposal page 1-19
@D PLACEWORKS A-69
-4 _&
McFADDEN-ORANGE PARK
CEQA and NEPA Clearance for Pacific Electric Park
The city received the property for Centennial Park as a grant from the
federal government in the late 1940s with the agreement that the city
would use the property in accordance with an approved program. When
the city leased about two and a half acres of the park to the Rancho
Santiago Community College District to build and operate a career
education center, that acreage was out of compliance with the program of
utilization. The National Park Service therefore only agreed to a five-year
extension to its agreement with the city. As a condition to extending the
agreement, the NPS required that RSCCD either move from Centennial
Park or provide replacement park land of equal recreational value.
The city asked PlaceWorks for a recreational value report to assess
a replacement site (Pacific Electric Park); research program needs,
options, and opportunities for the site; and prepare alternative concept
plans and cost estimates. PlaceWorks also prepared the environmental
documents for project approval —an Initial Study/Mitigated Negative
Declaration and a Phase I Environmental Site Assessment. We
also prepared a National Environmental Policy Act Environmental
Assessment because of the NPS and its discretionary authority.
A-70
Location
Santa Ana, California
Size
1.4 acres
Client
City of Santa Ana Parks, Recreation,
and Community Services
Date Completed
August 2012
Services Provided
IS/MND, Phase I ESA, Recreational
Value Ana lysis/Re port, NEPA EA
0 PLACEWORKS
-4 4
OC RIVER WALK PASSIVE PARK NOE
Implementation of OC River Walk in Anaheim, adjacent to the future ocWBE
qQ
The City of Anaheim proposed the development of a small park on an
irregularly shaped parcel just southwest of SR-57, north of Orangewood
Avenue, west of the Santa Ana River, and east of and adjacent to Angel
Stadium. The vision for this park is as a piece of the city's larger vision
for OC River Walk, which aims to improve a recreational and aesthetic
corridor along the Santa Ana River. This passive park will serve travelers on
the Santa Ana River trail system, people walking or driving to the park, and
future residents of the Stadium District as it is redeveloped for mixed -use
and an urban core called ocV!BE. The amenities include bike/equestrian
rest stops, a shaded plaza pavilion, an amphitheater, a children's play area,
fitness zones, walking path, and an interactive interpretive area.
The City's RFP was for preparation of an initial study/(mitigated)
negative declaration, but after a change in the project description,
PlaceWorks advised the city that the project would qualify for a Class 4
categorical exemption, "Minor Alterations to Land," and the city agreed.
PlaceWorks prepared and filed a notice of exemption with a supplement
substantiating that none of the exceptions under CEQA Guidelines
Section 15300.2 would apply. Technical background research used in
the supplement included a biological resources constraints memo and a
cultural and paleontological resources assessment report.
_WT-AAWFIMEW R71L---
Location
Orange, California
Size
3.4 acres
Client
City of Anaheim, Parks & Recreation
Department
Date Completed
February 2022
Services Provided
Notice of Exemption, Biological and
Cultural and Paleontological Resources
Studies prepared by Subconsultants
ED PLACEWORKS A-71
-4 —&
IS/MNDS FOR TWO IRVINE PARKS
Improvements to Oak Creek and Heritage Community Parks
-Ab
ow 0
Ib-0
11 to 00
0 0%0
to
0
0
-We
tip
0 (35 0
0 too �-o 9
see
000
00
0
40 0 0 .2
go
0 03 i 0
00
0 eo
0
0 0
0 so 0 ;pip
A
0--/`?`� * 060
0 �V`ol 000
r fee
60 0"
01 0
0
0 to %;Ofm: 0000 0
Oak Creek Community Park Improvements IS/MND. Proposed plans
include accessibility, irrigation, and lighting improvements; flex turf
area and sports field reconfigu rations; dog park and fitness nodes; new
parking lot; circulation improvements for pedestrians and vehicles;
and other hardscape and landscape improvements. The project will
also expand the park to the adjacent eight acres owned by Southern
California Edison (SCE), adding an unlighted flex field and parking lot.
The IS and accompanying technical studies evaluated the project's
impacts to the environment and surrounding uses, including residential.
It also evaluated impacts of development on SCE's property, including
ongoing operation of the electrical transmission lines. Mitigation
measures ensured that the project would not disrupt operation of SCE's
transmission lines or recreation activities at the park, or disturb nearby
residential neighborhoods.
Heritage Community Park Master Plan Update IS/MND. Proposed
plans for the 36-acre park include accessibility, irrigation, and lighting
improvements; new play areas and courts; water features and picnic
amenities; swimming pool; parking lots and better circulation for
pedestrians and vehicles; and a new community center, expanded fine
arts center, and library. The city anticipates adoption of this IS/MND
before the end of the year.
A-72
Location
Oak Creek Park, Irvine California
Heritage Park, Irvine California
Size
12 acres
36.5 acres
Client
City of Irvine, Department of Parks &
Recreation
Date Completed
Both Nearing Completion
Services Provided
IS/MND, Air Quality, Energy and GHG
Study, Noise Study, Cultural Resources
Study (BCR Consulting)
IS/MND, Air Quality, Energy and GHG
Study, Noise Study, Traffic Study (EPD)
0 PLACEWORKS
-4 _&
BROOKSIDE GOLF COURSE IMPROVEMENT
New Recreational Opportunities in a Historic Setting
The Brookside Golf Course is set in the backdrop of the Rose Bowl
Stadium and Central Arroyo in Pasadena. The Rose Bowl Operating
Company considered various improvements, including reorienting and
expanding the heavily used driving range from 20 to 60 hitting bays,
with new netting, poles, lighting, and tracking technology. The project
also included development of a new miniature golf course for family
use, with low-level therned design, educational information, and low-
level lighting. It included an 18-hole ADA accessible course with play
options for 9 holes.
The Brookside Golf Complex is part of the Pasadena Arroyo Park and
Recreation District, a historic district with 27 contributing historic
features (including the Brookside Golf Course) that is listed on
the National Register of Historic Places for its association with the
development of Pasadena as a recreational mecca. Because of this
historical significance, the Initial Study/IVIND included a historical study
to evaluate impacts to the historic district. Other key issues included
biological impacts and construction impacts.
Location
Pasadena, California
Size
10 acres
Client
Rose Bowl Operating Company
Date Completed
December 2021
Services Provided
Initial Study/MND, Historic Evaluation
0 PLACEWORKS A-73
-4 _&
SANTA ANA GENERAL PLAN UPDATE & EIR
including first Environmental Justice Element and Housing Element Update
Justicia Ambiental
PlaceWorks assisted Santa Ana's in-house effort to update its general plan,
whose last comprehensive update was in 1982. We managed multiple
aspects of the process, including land use buildout, technical studies,
GIS mapping and data management, graphics, and outreach strategies.
We also reviewed the city's draft policies for legal compliance, especially
with new state laws for climate adaptation and resiliency, environmental
justice, and complete streets.
The updated general plan now has a strong policy foundation for climate
adaptation and resiliency, with direction to integrate them into the city's
climate action plan. Addressing complete streets helped the city prepare
an active transportation plan, and the updated mobility element provides
a framework that integrates designs and networks for walking, biking,
cars, trucks, buses, streetcars, and trains.
As part of a multiphase community outreach program, PlaceWorks
helped craft strategies to meaningfully engage environmental justice
communities —such as multilingual fact sheets, presentations, and
surveys —and a bilingual video on environmental justice, recognition of
past community efforts, and potential future actions. Based on feedback,
the city refined the policy framework and implementation plan to address
concerns raised by residents and stakeholders.
A-74
golden city
Location
Santa Ana, California
Size
Population 332,794; 27.52 square miles
Client
City of Santa Ana, Planning & Building
Agency, Planning Division
Date Completed
July 2022
Services Provided
General Plan Update, Community
Outreach, Environmental Justice,
Housing, Economic Analysis, Land
Use Buildout Analysis, Housing,
Environmental Impact Report
0 PLACEWORKS
PLACEWORKS TEAM PROCESS
Mobile Outreach
Charrettes & Workshops Developer Roundtables
Stakeholder
Interviews
�7-
�A-
N 0':�K
Envision
Research & Analyze
Original Data Files
-7 L Cn
Z:v Z---3 C2 C, tn o t), a C'
=7 c=j =2 U CL
PEOPLE
Vision
The PlaceWorks Team believes in collaboration and community engagement
every step of the way —from the assessment of current conditions and needs, to
exploration of opportunities for the future, to confirmation of preferred visions,
development plans, and implementation strategies and codes.
The PlaceWorks Team works through multiple methods to include as many people as
possible.
ED PLACEWORKS
Local Stakeholders
• Plans
• Maps/Diagrams
• Graphics/illustrations
• Tables/Charts
• Performance
Evaluations
PROCESS
Websites, Social Media
LI
NFWS
Cl Cl U
L-I �� CL'a CS.
/14W C���o
Review & Strateeize
The PlaceWorks Team is effective at completing projects
on time and under budget.
We establish clear procedures and protocols to ensure
that the work and the program address objectives and
expected outcomes and coordinates with concurrent
client initiatives.
PRODUCT
Open Houses &
Public Hearings
D--+
The Plan
Environmental
Clearance Document
The PlaceWorks Team is dedicated to providing clients
with reliable and effective products. This means that
for deliverable work products we will provide the Client
with electronic files for publications.
41� A 4
PlaceWorks - Santa Ana Corporate Headquarters
3 MacArthur Place, Suite 1100, Santa Ana CA 92707
714.966.9220
Additional Offices
Los Angeles I Ontario I San Luis Obispo I Berkeley I Sacramento
placeworks.com
A: T-kv
TIES
115,
It
it
011
14 ti
IN.
'i IAI
4-6
0
�L
fit
EXHIBIT C
COMPENSATION
Consultant's Fee Proposal including hourly rates if applicable
PLACEWORKS
PlaceWorks - 2023 Standard Fee Schedule
Staff Level
Hourly Bill Rate
Principal
$210—$335
Associate Principal
$195—$275
Senior Associate 11
$170—$260
Senior Associate 1
$160—$215
Associate 11
$135—$190
Associate 1
$125—$175
Project Planner
$105—$165
Planner
$90—$145
Graphics Specialist
$90—$155
Administrator
$145—$200
Clerical/Word Processing/Technical Editor
$45—$150
Intern
$80—$115
Subconsultants are billed at cost plus 10%. Mileage reimbursement rate is the standard IRS -approved rate. Possible yearly increase of 5% on bill rates.
2023 v.l_(01-09-23)
PLACEWORKS.COM * OrangeCounty e Sacramento e BayArea e CentralCoast * LosAngeles * InIandEmpire
EXHIBIT 7
CONSULTANT AGREEMENT BETWEEN THE CITY OF SANTA ANA AND
RJM DESIGN GROUP, INC. FOR ON -CALL LANDSCAPE
ARCHITECTURAL SERVICES
THIS AGREEMENT is made and entered into on this 16th day of May, 2023 by and between RJM
Design Group, Inc. ("Consultant"), and the City of Santa Ana, a charter city and municipal
corporation organized and existing under the Constitution and laws of the State of California
(64city5l).
RECITALS
A. On February 22, 2023 the City issued a Request for Proposal No. 22-097 by which it
desired to retain a Consultant having special skill and knowledge in the field of. landscape
architectural services on an on -call basis for the City's Public Works Agency.
B. Consultant submitted a responsive proposal that was among those selected by the city.
Consultant represents that it is able and willing to provide such services described in the
scope of work that was included in the RFP No. 22-097.
C. In undertaking the performance of this Agreement, Consultant represents that it is
knowledgeable in its field and that any services performed by Consultant under this
Agreement will be performed in compliance with such standards as may reasonably be
expected from a professional consulting firm in the field.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the
terms and conditions hereinafter set forth, the parties agree as follows:
1. SCOPE OF SERVICES
Consultant shall perform the services that were described in the scope of work included in
the RFP No. 22-097, during the term of this Agreement, the tasks and obligations including all
labor, materials, tools, equipment, and incidental customary work required to fully and adequately
complete the services described and set forth in "Scope of Services - Exhibit A", attached hereto
and incorporated by reference, and as further described in Consultant's Proposal, attached hereto
an incorporated herein by this reference as "Consultant's Proposal - Exhibit B".
2. COMPENSATION
a. City neither warrants nor guarantees any minimum or maximum compensation to
Consultant under this Agreement. Consultant shall be paid only for actual services
perfortned under this Agreement at the rates and charges identified in Consultant's Fee
Proposal, which is attached hereto and fully incorporated herein by this reference as
"Compensation - Exhibit C". Consultant is one of ten (10) separate consultants
selected to provide services on an on -call basis under RFP 22-097. The total
compensation for services provided by all consultants selected under RFP 22-097 shall
not exceed the shared aggregate amount of $5,000,000.00 during the term of this
Agreement, including any extension periods, as set forth in Section 3, below.
Page 1 of 10
b. Payment by City shall be made within forty-five (45) days following receipt of proper
invoice evidencing work performed, subject to City accounting procedures. Payment
need not be made for work which fails to meet the standards of performance set forth
in the Recitals which may reasonably be expected by City.
c. Notwithstanding any contrary terms contained within Consultant's Fee Proposal,
Consultant's fees shall not increase by more than 3% annually over the term of this
Agreement, including any extension periods, unless directly affected by Prevailing
Wage laws, if applicable.
3. TERM
This Agreement shall commence on May 16, 2023 and end on May 15, 2026, with the
option for the City to grant up to two (2), one-year extension, exercisable by a writing by the City
Manager and the City Attorney, unless terminated earlier in accordance with Section 15, below.
4. INDEPENDENT CONTRACTOR
Consultant shall, during the entire term of this Agreement, be construed to be an
independent contractor and not an employee of the City. This Agreement is not intended nor shall
it be construed to create an employer -employee relationship, a joint venture relationship, or to
allow the City to exercise discretion or control over the professional manner in which Consultant
performs the services which are the subject matter of this Agreement; however, the services to be
provided by Consultant shall be provided in a manner consistent with all applicable standards and
regulations governing such services. Consultant shall pay all salaries and wages, employer's social
security taxes, unemployment insurance and similar taxes relating to employees and shall be
responsible for all applicable withholding taxes.
5. OWNERSHIP OF MATERIALS
This Agreement creates a non-exclusive and perpetual license for City to copy, use,
modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property
embodied in plans, specifications, studies, drawings, estimates, and other documents or works of
authorship fixed in any tangible medium of expression, including but not limited to, physical
drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or
caused to be prepared by Consultant under this Agreement ("Documents & Data"). Consultant
shall require all subcontractors to agree in writing that City is granted a non-exclusive and
perpetual license for any Documents & Data the subcontractor prepares under this Agreement.
Consultant represents and warrants that Consultant has the legal right to license any and all
Documents & Data. Consultant makes no such representation and warranty in regard to
Documents & Data which were provided to Consultant by the City. City shall not be limited in
any way in its use of the Documents and Data at any time, provided that any such use not within
the purposes intended by this Agreement shall be at City's sole risk.
Page 2 of 10
6. INSURANCE
Consultant shall procure and maintain for the duration of the contract insurance against
claims for injuries to persons or damages to property which may arise from or in connection with
the performance of the work hereunder and the results of that work by the Consultant, its agents,
representatives, employees or subcontractors.
a. Consultant shall not commence work for the City until it has provided evidence
satisfactory to the City that it has secured all insurance required under this Section. In
addition, Consultant shall not allow any subconsultant to commence work on any
subcontract until it has secured all insurance required under this Section.
b. Insurance coverage shall be at least as broad as:
(i) Commercial General Liability (CGL): Insurance Services Office
Form CG 00 01 covering CGL on an "occurrence" basis, including
products and completed operations, property damage, bodily injury and
personal & advertising injury with limits no less than $2,000,000 per
occurrence. If a general aggregate limit applies, either the general
aggregate limit shall apply separately to this project/location (ISO CG
25 03 or 25 04) or the general aggregate limit shall be twice the required
occurrence limit.
(ii) Automobile Liability: Insurance Services Office Form Number CA
000 1 covering, Code I (any auto), or if Consultant has no owned autos,
Code 8 (hired) and 9 (non -owned), with limit no less than $1,000,000
per accident for bodily injury and property damage.
(iii) Workers' Compensation insurance as required by the State of
California, with Statutory Limits, and Employer's Liability Insurance
with limit of no less than $ 1,000,000 per accident for bodily injury or
disease.
(iv) Professional Liability (Errors and Omissions) Insurance
appropriates to the Consultant's profession, with limit no less than
$2,000,000 per occurrence or claim, $2,000,000 aggregate.
(v) If the Consultant maintains broader coverage and/or higher limits
than the minimums shown above, the City requires and shall be entitled
to the broader coverage and/or the higher limits maintained by the
Consultant. Any available insurance proceeds in excess of the specified
minimum limits of insurance and coverage shall be available to the City.
c. Other Insurance Provisions. The insurance policies are to contain, or be endorsed
to contain, the following provisions:
Page 3 of 10
(1) Additional Insured Status. The City, its officers, officials, employees,
and volunteers are to be covered as additional insureds on the CGL
policy with respect to liability arising out of work or operations
performed by or on behalf of the Consultant including materials, parts,
or equipment furnished in connection with such work or operations.
General liability coverage can be provided in the form of an
endorsement to the Consultant's insurance (at least as broad as ISO
Form CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG
20 38; and CG 20 37 forms if later revisions used).
(ii) Primary Coverage. For any claims related to this contract, the
Consultant's insurance coverage shall be primary insurance primary
coverage at least as broad as ISO CG 20 01 04 13 as respects the City,
its officers, officials, employees, and volunteers. Any insurance or self-
insurance maintained by the City, its officers, officials, employees, or
volunteers shall be excess of the Consultant's insurance and shall not
contribute with it.
(iii)Notice of Cancellation. Each insurance policy required above shall
state that coverage shall not be canceled, except with notice to the City.
(iv)Waiver of Subrogation. Consultant hereby grants to City a waiver of
any right to subrogation which any insurer of said Consultant may
acquire against the City by virtue of the payment of any loss under such
insurance. Consultant agrees to obtain any endorsement that may be
necessary to affect this waiver of subrogation, but this provision applies
regardless of whether or not the City has received a waiver of
subrogation endorsement from the insurer.
(v) Self -Insured Retentions. Self -insured retentions must be declared to
and approved by the City. The City may require the Consultant to
purchase coverage with a lower retention or provide proof of ability to
pay losses and related investigations, claim administration, and defense
expenses within the retention. The policy language shall provide, or be
endorsed to provide, that the self -insured retention may be satisfied by
either the named insured or City.
(vi) Acceptability of Insurers. Insurance is to be placed with insurers
authorized to conduct business in the state with a current A.M. Best's
rating of no less than ANII, unless otherwise acceptable to the City.
(vii) Claims Made Policies. If any of the required policies provide
coverage on a claims -made basis:
The Retroactive Date must be shown and must be before the date of
the contract or the beginning of contract work.
Page 4 of 10
Insurance must be maintained and evidence of insurance must be
provided for at least five (5) years after completion of the contract
of work.
If coverage is canceled or non -renewed, and not replaced with
another claims -made policy form with a Retroactive Date prior to
the contract effective date, the Consultant must purchase "extended
reporting" coverage for a minimum of five (5) years after
completion of contract work.
(viii) Verification of Coverage. Consultant shall furnish the City with
original Certificates of Insurance including all required amendatory
endorsements (or copies of the applicable policy language effecting
coverage required by this clause) and a copy of the Declarations and
Endorsement Page of the CGL policy listing all policy endorsements to
City before work begins. However, failure to obtain the required
documents prior to the work beginning shall not waive the Consultant's
obligation to provide them. The City reserves the right to require
complete, certified copies of all required insurance policies, including
endorsements required by these specifications, at any time.
(ix) Subcontractors. Consultant shall require and verify that all
subcontractors maintain insurance meeting all the requirements stated
herein, and Consultant shall ensure that City is an additional insured on
insurance required from subcontractors.
(x) Special Risks or Circumstances. City reserves the right to modify
these requirements, including limits, based on the nature of the risk,
prior experience, insurer, coverage, or other special circumstances.
7. INDEMNIFICATION
Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers,
agents, employees, contractors, special counsel, and representatives from liability: (1) for personal
injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for
personal injury, including death, and claims for property damage, which may arise from the
negligent operations of the Consultant, its subcontractors, agents, employees, or other persons
acting on its behalf which relates to the services described in section 1 of this Agreement; and (2)
from any claim that personal injury, damages, just compensation, restitution, judicial or equitable
relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and
hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial
or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in
this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant
further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including
fees and costs for special counsel to be selected by the City, regarding any action by a third party
challenging the validity of this Agreement, or asserting that personal injury, damages, just
compensation, restitution, judicial or equitable relief due to personal or property rights arises by
Page 5 of 10
reason of the terms of, or effects arising from this Agreement. City may make all reasonable
decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing,
to the extent Consultant's services are subject to Civil Code Section 2782.8, the above indenmity
shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of,
pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant.
8. INTELLECTUAL PROPERTY INDEMNIFICATION
Consultant shall defend and indemnify the City, its officers, agents, representatives, and
employees against any and all liability, including costs, for infringement of any United States'
letters patent, trademark, or copyright infringement, including costs, contained in the work product
or documents provided by Consultant to the City pursuant to this Agreement.
9. RECORDS
Consultant shall keep records and invoices in connection with the work to be performed
under this Agreement. Consultant shall maintain complete and accurate records with respect to
the costs incurred under this Agreement and any services, expenditures, and disbursements
charged to the City for a minimum period of three (3) years, or for any longer period required by
law, from the date of final payment to Consultant under this Agreement. All such records and
invoices shall be clearly identifiable. Consultant shall allow a representative of the City to
examine, audit, and make transcripts or copies of such records and any other documents created
pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all
work, data, documents, proceedings, and activities related to this Agreement for a period of three
(3) years from the date of final payment to Consultant under this Agreement.
10. CONFIDENTIALITY
If Consultant receives from the City information which due to the nature of such
information is reasonably understood to be confidential and/or proprietary, Consultant agrees that
it shall not use or disclose such information except in the perfonnance of this Agreement, and
further agrees to exercise the same degree of care it uses to protect its own information of like
importance, but in no event less than reasonable care. "Confidential Information" shall include all
nonpublic information. Confidential information includes not only written information, but also
information transferred orally, visually, electronically, or by other means. Confidential
information disclosed to either party by any subsidiary and/or agent of the other party is covered
by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any
information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the
Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant
without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e)
is independently developed by the Consultant without reference to information disclosed by the
City.
11. CONFLICT OF INTEREST CLAUSE
Consultant covenants that it presently has no interests and shall not have interests, direct
Page 6 of 10
or indirect, which would conflict in any manner with performance of services specified under this
Agreement.
12. NON-DISCRIMINATION
Consultant shall not discriminate because of race, color, creed, religion, sex, marital status,
sexual orientation, gender identity, gender expression, gender, medical conditions, genetic
information, or military and veteran status, age, national origin, ancestry, or disability, as defined
and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization,
promotion, termination or other employment related activities or any services provided under this
Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all
applicable federal, state and local laws and regulations.
13. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and
Consultant, and supersedes any and all other agreements, oral or written, between the parties. In
the event of a conflict between the terms of this Agreement and any attachments hereto, the terms
of this Agreement shall prevail. This Agreement may not be modified except by written instrument
signed by the City and by an authorized representative of Consultant. The parties agree that any
terms or conditions of any purchase order or other instrument that are inconsistent with, or in
addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each
party to this Agreement acknowledges that no representations, inducements, promises or
agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any
party, which is not embodied herein.
14. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Consultant,
Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior
written consent of the City and any such assignment, transfer, delegation or subcontract without
the City's prior written consent shall be considered null and void. Nothing in this Agreement shall
be construed to limit the City's ability to have any of the services which are the subject to this
Agreement performed by City personnel or by other consultant and/or contractors retained by City.
15. TERMINATION
This Agreement may be terminated by the City upon thirty (30) days written notice of
termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant
compensation for all services performed by Consultant prior to receipt of such notice of
termination, subject to the following conditions:
a. As a condition of such payment, the Executive Director may require Consultant to
deliver to the City all work product(s) completed as of such date, and in such case
such work product shall be the property of the City unless prohibited by law, and
Consultant consents to the City's use thereof for such purposes as the City deems
appropriate.
Page 7 of 10
b. Payment need not be made for work which fails to meet the standard of
performance specified in the Recitals of this Agreement.
16. WAIVER
No waiver of breach, failure of any condition, or any right or remedy contained in or
granted by the provisions of this Agreement shall be effective unless it is in writing and signed by
the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or
remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not
similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies.
17. JURISDICTION - VENUE
This Agreement has been executed and delivered in the State of California and the validity,
interpretation, performance, and enforcement of any of the clauses of this Agreement shall be
determined and governed by the laws of the State of California. Both parties further agree that
Orange County, California, shall be the venue for any action or proceeding that may be brought or
arise out of, in connection with or by reason of this Agreement.
18. PROFESSIONAL LICENSES
Consultant shall, throughout the term of this Agreement, maintain all necessary licenses,
permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder
and required by the laws and regulations of the United States, the State of California, the City of
Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and
in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and
exemptions. Said inability shall be cause for termination of this Agreement.
19. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this Agreement
shall be in writing and shall be deemed to be properly given if delivered in person or mailed by
first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in
the manner provided in this Section, to the following persons:
To City:
Jennifer L. Hall
Clerk of the City Council
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
Fax: 714- 647-6956
Page 8 of 10
With courtesy copies to:
Nabil Saba
Executive Director, Public Works Agency
City of Santa Ana
20 Civic Center Plaza (M-xx)
P.O. Box 1988
Santa Ana, California 92702
Fax:
To Consultant:
Larry Ryan
Principal
RJM Design Group
31591 Camino Capistrano
San Juan Capistrano, CA 92675
A party may change its address by giving notice in writing to the other party. Thereafter,
any communication shall be addressed and transmitted to the new address. If sent by mail,
communication shall be effective or deemed to have been given three (3) days after it has been
deposited in the United States mail, duly registered or certified, with postage prepaid, and
addressed as set forth above. If sent by fax, communication shall be effective or deemed to have
been given twenty-four (24) hours after the time set forth on the transmission report issued by the
transmitting facsimile machine, addressed as set forth above. For purposes of calculating these
time frames, weekends, federal, state, County or City holidays shall be excluded.
20. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature herein below has the
power, authority and right to bind their respective parties to each of the terms of
this Agreement, and shall indemnify City fully, including reasonable costs and
attorney's fees, for any injuries or damages to City in the event that such authority
or power is not, in fact, held by the signatory or is withdrawn.
b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully
set forth in the body of this Agreement.
[signatures on following page]
Page 9 of 10
SIGNATURE PAGE FOR CONSULTANT AGREEMENT BETWEEN THE CITY OF
SANTA ANA AND RJM DESIGN GROUP, INC. FOR ON -CALL LANDSCAPE
ARCHITECTURAL SERVICES
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first
above written.
ATTEST:
JENNIFER L. HALL
City Clerk
APPROVED AS TO FORM:
SONIA R. CARVALHO
City Attorney
3y,.,-
�NATHAN T. MAR!?1'NEZ
Assistant City Attorney
RECOMMENDED FOR APPROVAL:
NABIL SABA
Executive Director
Public Works Agency
CITY OF SANTA ANA
KRISTINE RIDGE
City Manager
CONSULTANT:
1WW -
Page 10 of 10
EXHIBIT A
SCOPE OF SERVICES
Appendix
ATTACHMENT I
SCOPE OF WORK
CITY OF SANTA ANA
REQUEST FOR PROPOSALS
FOR
ON -CALL LANDSCAPE ARCHITECTURAL SERVICES
RFP NO. 22-097
INTRODUCTION/BACKGROUND
The City of Santa Ana, Public Works Agency is seeking proposals from qualified firms to provide on -call
landscape architectural services.
The City of Santa Ana is located in central Orange County, flanked roughly by the Santa Ana River to the west,
Santiago Creek to the north, 1-55 freeway to the east and South Coast Metro area to the south. The city is
approximately 10 miles east of the Pacific coast and 30 miles south of Los Angeles. Incorporated in 1889 and
designated the county seat, Santa Ana is both the largest city in the county and one of the largest in the state of
Califoriiia, as Santa Ana's current population is estimated to surpass 334,000. This populace, living within the
city's 27.2 square miles, translates into approximately 12,000 residents per square mile, making Santa Ana the
densest city in Orange County and second densest in the State.
Since 1947, the parks system was managed by the Parks, Recreation & Community Services Agency.
In March 2022, the entire Park Services Division, which includes Park Planning and Park Maintenance,
transitioned to the Public Works Agency.
The City of Santa Ana's Public Works Agency (PWA) is now responsible for the planning, design, development
and maintenance of fifty-four (54) parks, ten (10) recreation/community centers, two (2) senior centers, one (1)
nature center, thirteen (13) miles of Class I recreational trails, 2 lakes, 5 municipal pools, the Santa Ana Zoo
and multiple joint -use sites. The City's mission through our park system is to make lives and communities
better now and in the future by providing access to nature, outdoor space to play and exercise, facilities for self -
directed and organized recreation, positive alternatives for youth, and activities that encourage social
connections, human development, and lifelong learning.
In April 2022, the City updated its General Plan, including the Open Space Element and Bikeways Master Plan.
In May 2022, the Parks, Recreation & Community Services Agency adopted its first Parks Master Plan.
The Park Planning Division seeks the services of a landscape architectural firm(s) to be available on -call, to
augment staff with delivery of projects potentially on all levels, ranging from site specific master planning,
concept planning, feasibility studies, design, contract document development bid advertisement and
construction support.
SCOPE OF WORK
In general, the Consultant shall perform landscape architectural services on an "on -call. or as -
needed" basis for various project assigned by the City during the term of the agreement. The
Consultant shall have demonstrated expertise and experience in the areas of parks and recreation
or other municipal projects, in areas that include but are not limited to planning new parks, site
specific master planning of existing parks, sports fields & sports courts renovations, skate parks,
dog parks, splash pads, bike trails, site lighting, water conservation, habitat restoration, urban
forestry, landscape renovations, irrigation renovations, interpretive signage:
Design Expertise: In addition to having a solid understanding of parks and recreation
projects, Consultant shall have experience and expertise in sustainable environmental
design, low impact development, water wise landscaping and irrigation, current trends,
maintenance needs.
Site Specific Master Planning & Concept Development: Consultant shall have
ability to participate in site specific master planning exercises and concept
development. Consultant shall prepare and deliver colored renderings, 3-D modeling
or other visuals as required to communicate the project. Consultant shall provide final
rendered concept plan upon final approval of the layout.
Community Outreach: If requested, Consultant shall, facilitate community
engagement meetings to collect public input, create community engagement tools.
Meetings and Presentations: If requested, Consultant shall attend and/or facilitate
meetings with City Staff, Neighborhood Associations, permitting agencies, Boards,
Commissions, and/or City Council as required. Consultant shall prepare presentation
materials for us in these meetings.
Feasibility Studies: Consultant shaft have ability to conduct feasibility studies,
analyses and/or preliminary documents for new renovation or alteration projects, to
help City determine viability..
Utility Search and Coordination: Consultant access utility companies and city
records and coordinate into design. Consultant shall coordinate with said agencies
throughout the design process.
Site Surveying: Consultant shall provide all field survey and topographic work
necessary to complete the design effort.
0 Maps and Mapping Services: Consultant shall ability to provide, if requested.
Contract Documents: Consultant shall have ability to prepare complete plans and
specifications for project bid advertisement. City will provide electronic title block files
and boiler plate specifications; consultant shall adapt and develop document to include
City of Santa Ana RFP 22-097
PageAl-1
bid items and definitions, include modifications to General and Special Provisions, and
incorporate technical architectural specifications. Plans shall incorporate design criteria
and requirements conforming to the City of Santa Ana (CSA) and other governmental
agencies including, but not ffinited to the California Building Code, ADA, CSA
Standard Plans. All plans, the title sheet of the specifications, calculations and reports
must be signed and stamped by the consultant's licensed professional landscape
architect, architect or engineer.
Cost Estimating: consultant shallprovide costestimating services to provide "Opinion
of Probable Cost". Consultant shall contact contractors, manufacturers, or draw info
from recently bid projects when preparing their estimates.
Permits: Consultant shall assist City in obtaining approvals and/or permits from
applicable agencies as needed, including project submittal, responding to plan check
comments, and meeting with Building Officials if required.
Environmental: If requested, Consultant shall provide environmental review for
projects, State CEQA and/or Federal NEPA, as required.
Storin Water Best Management Practices: have knowledge and incorporate into
design practice principles of storm water best management practices (BMP).
WQMP: Consultant shall be able to determine when WQMP is required for a project,
have ability to prepare the document, and incorporate the findings in the overall design.
Quality Control: Consultant shall tightly control the quality of the work perform by
in-house staff and/or sub -consultants. Incomplete or poor quality work will not be
accepted. No additional compensation will be approved for changes required to deliver
a tightly coordinated set of contract documents.
Bid Advertisement Support: Consultant shall assist during the bid advertisement
period by responding to bidder questions, attending pre -bid job walks, assisting with
addenda preparation, attending pre -construction meeting.
Construction Support: Consultant shall assist during construction period by attending
pre -construction meeting, responding to Requests for Information (RFIs), attending
regular site meetings as requested and final inspections, submittal review, change order
review, troubleshooting and finding solutions to unforeseen site conditions.
As Built Plans: Upon completion of project, as -built plans may be submitted to the
consultant to incorporate all changes made during the construction period.
TASK ORDER PROCESS:
City of Santa Ana RFP 22-097
PageAl-2
The intent of this RFP is to have several consultants under contract to be available to
provide services, on -call, if the City shall need them. In executing a Professional Services
Agreement with the selected frm(s), the City does not guarantee any Task Orders will be
initiated during the life of the contract.
All work performed under this contract will require a Request to Release Notice to Proceed
(RRNTP) by the City. On a project -by -project basis, a proposal will be requested from all On -
Call Consultants by the City's Project Manager or Contractor Adnifi-iistrator. Proposals shall
define the scope of services, include a work plan, schedule, and proposed fee, which shaft be
based on the specified rates of compensation in the contract. The Project Manager/Contract
Administration will review all proposals and select one firm for the work based on fee,
availability, area of experience, and fair distribution of assigned work to all Consultants.
City of Santa Ana RFP 22-097
PageAl-3
EXHIBIT B
CONSULTANT'S PROPOSAL
-.!r ron
Loft 77
qrr i
i4l
e I ip
-P
W6
%
63
J., AL
fli
;.A%
lw
.14
j
P. I
1p�
J, V. I
Ir.
d
1%
.4-47p.
74.
0
X,
im
WX
7.
I �. a
JA
Z.
IIN
7Z�
Table of Contents
Cover Letter 11
Contract Agreement Statement 2
Firm Profile 13
Firm &Team Experience 14
Relevant Project Experience 111
References 122
Scope of Services 123
Certifications 130
Appendix 133
O-W
Cover Letter
31591 Camino Capistrano
San Juan Capistrano, CA 92675
www.RJMdesigngroup.com
(949) 493-2600 phone
(949) 493-2690 fax
March 1S, 2023
Suzi Furjanic
City of Santa Ana
Public Work Agency; M-22
20 Civic Center Plaza; Ross Annex
Santa Ana, CA 92701
Re: RFP No. 22-097: On -Call Landscape Architectural Services
Dear Suzi Furjanic:
ANCommunity Inspired Spaces IM
DESIGN
R M GROUP
I
ki
RJM Design Group, Inc. is pleased to submit our SOQ for On -Call Landscape Architectural Services for the
City of Santa Ana. We are very excited about the opportunity to continue our relationship with the City of
Santa Ana and provide our services to the City and its residents.
RJM Design Group is a multi -disciplinary landscape architectural design and planning firm with extensive
experience in providing On -Call / As -Needed Professional Consulting Services to numerous municipal
clients. Specific to the City of Santa Ana and this RFP, we are interested in providing Landscape Architectural
design services including site specific master planning, conceptual design/planning, feasibility studies,
construction document development, bidding services, and construction support/administration. We will be
responsible for coordinating and managing each of the design disciplines for any given project, monitoring
the work schedule, quality assurance and quality control, and adhering to the project schedule and budget.
RJM Design Group is proud to celebrate our 36th year in business. The key to our stability and success is our
many clients with whom we have developed long-term relationships. We are committed to working closely
with City staff to ensure the project development processes run smoothly and efficiently. Our goal is to
work with the City of Santa Ana to enhance the quality of the City's parks and open space elements for all
residents to enjoy.
Thank you for providing us with the exciting opportunity to present our team and methodology for your
consideration. If you have any questions or comments after reviewing this proposal, please feel free to
contact me directly by phone at (949) 493-2600 or email at larryr@rjmdesigngroup.com.
Sincerely,
RJM Design Group
Larry P. Ryan, ASLA
Principal
City of Santa Ana - On-Cail Landscape Architectural Services 11
Contract Agreement Statement
RJM DESIGN GROUP, INC. has established a reputation of integrity and professionalism within
our industry. Our due diligence in performing client services begins with our proposal
preparation, contract review and negotiation, and carries through to project completion.
We have reviewed the Professional Services Agreement for the On -Call Landscape
Architectural Services project with the City of Santa Ana. As part of this review, we identify
items which may not conform to the terms of our insurance coverage and/orto California Civil
Code section 2782.8 which regulates contracts between public agencies and design
professionals. Upon selection for this project, we would like to discuss the following
requested changes pertaining to the Professional Services Agreement. All suggested
additions and/or deletions to the contract language are in blue.
Page 3 - 3. Terms, 3.3. Responsibilities of Consultant, 3.3.8. Standard of Care;
Performance of Employees. (line 5):
... necessary to perform the services. Consultant represents waffants that all employees ...
Page 6 - 3. Terms, 3.3. Responsibilities of Consultant, 3.3. 77. Insurancel 3.3.17.2 Types
of Insurance Required, (A), (line 3):
form CG 00 01, or the exaet equivalent, with limits of not less than ...
Page 6 - 3. Terms, 3.3. Responsibilities of Consultant, 3.3. 77. Insurance, 3.3.77.2 Types
of Insurance Required, (B),, (line 3):
... "Any Auto" (Symbol 1) or "Hired Autos" and "Non -Owned Autos" (Symbols 8 and 9) i
no owned autos, or the exaet equivalent, covering bodily injury....
Page 7 - 3. Terms,, 3.3. Responsibilities of Consultant, 3.3.77. Insurancel 3.3.77.3
Insurance Endorsements, (A), (line 6):
... 10 01 and 20 37 10 01 (or endorsements providing the exaEt same coverage) to
Page 77 - 3. Terms,, 3.6. Indemnification, 3.6. 1., (line I):
... ef acceptable to City�s cheesing), indemnify and hold the City...
Page 7 7 - 3. Terms, 3.6. Indemnifica tionl 3.6. 7., (line 8):
... and reasonable attorney's fees and other related costs....
2 1 City of Santa Ana - On -Call Landscape Architectural Services
Firm Profile
Established in 1987, RJIVI Design Group has evolved into a multi -disciplinary landscape
architectural, planning, and design firm committed to serving the needs of cities, public
agencies, and organizations throughout California. RJM is comprised of talented
individuals with varied backgrounds and interests. Among these dynamic professionals
are licensed landscape architects, designers, and planners, most of whom are LEED
Accredited Professionals. Each person brings a unique, yet complementary experience
and passion to the firm, who will be dedicated to the duration of the project as needed.
Firm Legal Name RJM Design Group, Inc.
-0 Type of Business California Corporation, SBE (incorporated in 1987)
Number of Years in Business 36 Years
Contact Information (949) 493-2600
List of Owners Larry P. Ryan — President, larryr@rjmdesigngroup.com
Zachary Mueting — Secretary, zach@rjmdesigngroup.com
Principal Contact Larry P. Ryan / larryr@rjmdesigngroup.com
Office Location 31591 Camino Capistrano, San Juan Capistrano, CA 92675
Firm Size 17 Personnel
Personnel (10) Licensed Landscape Architects, Project Managers
(4) Technical Support
(3) Administrative Support
(3) LEED Accredited Professionals
(2) Certified Arborists
(2) FAA Part 107 Licensed Pilots
i 'W�W '4
"W3
J - f
en.
. . . . . . . . . . . . .
4.
A4
DESIGN
r-'DnHD
Firm &Team Experience
RJM Design Group offers landscape architectural and design services, specializing in parks
and recreation and other public facilities. At RJM, we are nearing our 36th year of professional
experience in working with counties, cities, and other public sectors. RJIVI's mission is to assist
communities in the planning and design of environments that enhance the quality of life for all. Our
goal is to implement the vision of the clients and the communities we serve by designing creative,
functional, and fun Community Inspired Spaces.
The key to our stability and success are our many clients with whom we have developed long-term
relationships. Throughout the years, we have had the good fortune to be selected as a pre -qualified
"On Call" consultant to numerous counties, cities and agencies. These include the cities of Mission
Viejo (27 years), Long Beach (26 years), Chino (26 years), Chino Hills (21 years), Aliso Viejo (118
years), Lake Forest (14 years), Los Angeles Public Works (113 years), Huntington Beach (13 years),
San Dimas (113 years), County of Los Angeles (113 years), San Juan Capistrano (12 years), Ontario
(110 years), Newport Beach (7 years), and Whittier (9 years).
Through this experience we strive to:
Work closely with our client to develop a clear understanding of project goals.
Provide adequate staffing to provide service to clients on a short notice.
Develop a comprehensive scope and fee summary with the necessary specialty consultants.
Develop a project schedule that identifies all important project milestones (plan submittals,
review periods, public presentations, other agency interactions/review, approvals, etc.).
Exceed your expectations in providing comprehensive and well -coordinated design services.
1. hh6_ 'I' A
RJM Design Group, Inc.
Mw 'i
Will Provide:
Professional Landscape Architectural Services,
Project Management, Conceptual Design/Plarning,
Feasibility Studies, Construction Document
Development, Bidding Services, Construction
Support/Administration, Inspection Services, and
Plan Check Services
Principal In Charge:
Larry P. Ryan
Backup Principal In Charge:
Zachary Mueting
Project Landscape Architects / Project Managers:
Eric Chastain
Erik Curran
5 NEW'
Civil Engineering Irrigation Design
civTEC Glasir Design
Tom Carcelli Chris Curry
Electrical Architect
Engineering SVA Architects
FBA Engineers Bob Simons
Bill Zavrsnick
Aquatics Skatepark Design
Jones & Madhavan Newline Skateparks
Nachi Madhavan Kantel Russell
�A
1110AWAINA
Pacific Electric Pork / Santa Ana, CA
(RJM Project)
x
F11
Firm &Team Experience (continued)
Larry P. Ryan, LLA, ASLA
Principal -in -Charge
RJM Design Group, Inc.
Larry Ryan's passion for creating
meaningful public spaces for people
to enjoy led him to co-found RJM
Design Group over 30 years ago.
The long-term relationships that he
develops and maintains with clients,
spans decades. He has worked with
numerous communities throughout
California and Nevada, where his project involvement
encompasses all phases of development, including the
provision of As -Needed Design Services for our municipal
clients.
Education
- Bachelor of Science, Landscape Architecture,
California Polytechnic State University, Pomona, CA
Licenses
- Landscape Architect / CA 2502 / AZ 25241 / NV 366
Parks
Alicia Park, Mission Viejo, CA
Aurora Park, Mission Viejo, CA
Bonita Creek Park Renovation, Newport Beach, CA
Cedar Grove Park, Tustin, CA
Cesar E. Chavez Park, Long Beach, CA
Chino Hills Community Park, Chino Hills, CA
Citrus Ranch Park, Tustin, CA
College Park, Oxnard, CA
Florence Joyner Olympiad Park, Mission Viejo, CA
Grand Avenue Soccer Field Restoration, Chino Hills, CA
Grant Howald Park, Newport Beach, CA
Heritage Park, Tustin, CA
Los Serranos Park, Chino Hills, CA
Mariners Park Renovation, Newport Beach, CA
Ontario Town Square, Ontario, CA
Portola Park, Lake Forest, CA
Pinehurst Park, Chino Hills, CA
Veterans Memorial Park, Carlsbad, CA
On -Call Design Services
On -Call Design Services, City, County, & Port of San
Diego, CA
On -Call Design Services, City of Aliso Viejo, CA
On -Call Design Services, City of Chino Hills, CA
On -Call Design Services, City of Fresno, CA
On -Call Design Services, City of Huntington Beach, CA
On -Call Design Services, City of Laguna Niguel, CA
On -Call Design Services, City of Lake Elsinore, CA
On -Call Design Services, City of Lake Forest, CA
On -Call Design Services, City of Long Beach, CA
On -Call Design Services, City of Los Angeles, CA
On -Call Design Services, City of Mission Viejo, CA
On -Call Design Services, City of Newport Beach, CA
On -Call Design Services, City of Ontario, CA
On -Call Design Services, City of Sacramento, CA
On -Call Design Services, City of San Juan Capistrano, CA
On -Call Design Services, City of Santa Ana, CA
Zachary Mueting, LLA, LEED
AID (BD+C)
Principal -in -Charge
RJM Design Group, Inc.
Zachary has been with RJM Design
Group since 200S. Zachary is a
licensed landscape architect, a strong
background in recreation planning
and design. His experience is unique
having developed proficiency in all
iess caDacitv includinci construction
documentation, construction observation, facility
design, as well as community outreach and facilitation.
This experience, along with his education, professional
accreditation, and publication of community consensus
building techniques enables him to fulfill his role in
leading many different types of project development.
Licenses
Landscape Architect / CA 5731
Legacy LEED AP Building Design + Construction
FAA 107 Licensed Remote Drone Pilot
Education
Masters Degree, Landscape Architecture, California
Polytechnic State University, Pomona
Bachelor of Science, Information Technology, Colorado
Technical University
Bachelor of Science, Information Systems Management,
Colorado Technical University
On -Call Services
On -Call Design Services, City, County, & Port of San
Diego, CA
On -Call Design Services, City of Aliso Viejo, CA
On -Call Design Services, City of Chino Hills, CA
On -Call Design Services, City of Fresno, CA
On -Call Design Services, City of Huntington Beach, CA
On -Call Design Services, City of Laguna Niguel, CA
On -Call Design Services, City of Lake Elsinore, CA
On -Call Design Services, City of Lake Forest, CA
On -Call Design Services, City of Long Beach, CA
On -Call Design Services, City of Los Angeles, CA
On -Call Design Services, City of Mission Viejo, CA
On -Call Design Services, City of Newport Beach, CA
On -Cali Design Services, City of Ontario, CA
On -Call Design Services, City of Sacramento, CA
On -Call Design Services, City of San Juan Capistrano,
CA
On -Call Design Services, City of Santa Ana, CA
On -Call Design Services, City of South El Monte, CA
On -Call Design Services, City of West Sacramento, CA
On -Call Design Services, County of Los Angeles,
LA County Development Authority (LACDA), Los
Angeles, CA
On -Call Design Services, County of Orange, Orange
County Public Works, Orange County, CA
On -Call Design Services, County of San Bernardino,
Special Districts Department, CA
6 1 City ot Santa Ana - On-Caii Landscape Architectural Services
Eric Chastain, LLA, LEED AP
(BD+C)
Principal Project Manager
RJM Design Group, Inc.
Eric Chastain is experienced in all
phases of the design process from
program development and site
analysis, to conceptual design,
construction documentation and
construction observation. Eric's
ing and landscape architecture
includes; urban design and rehabilitation, streetscape
master planning and final development, park design,
aquatic facilities, multi -density residential housing
and commercial development. As a Principal Project
Manager and lead designer, he will apply his extensive
experience and background on a variety of projects
types. His management of projects large and small have
focused on design -oriented solutions that accommodate
challenges and opportunities, while meeting the needs
of clients and community members.
Education
Bachelor of Science, Landscape Architecture, California
Polytechnic State University, Pomona, CA
Minor in Irrigation Design, California Polytechnic State
University, Pomona, CA
Licenses
Landscape Architect / CA 3411
LEED Accredited Professional
Parks
Alicia Park, Mission Viejo, CA
Amelia Mayberry Skate Park, Whittier, CA
Aurora Park, Mission Viejo, CA
Ayala Park Master Plan, Chino, CA
Central Park, Santa Clarita, CA
Cesar E. Chavez Park, Long Beach, CA
Chino Hills Community Park/Community Center, Chino
Hills, CA
Col. Bill Barber Marine Corps Memorial Park, Irvine, CA
College Park, Oxnard, CA
College Park, Oxnard, CA
Cordova Park, Mission Viejo, CA
East Chino Park Site, Chino, CA
Elijah "Lige" Morris Memorial Park, Tehachapi, CA
Encinitas Community Park, Encinitas, CA
Eucalyptus Business Park, Chino, CA
Flamenco/Pinecrest Parks, Mission Viejo, CA
Florence Joyner Olympiad Park, Mission Viejo, CA
Foxfield Park, Westlake Village, CA
Hart Memorial Park, Bakersfield, CA
Heritage Way Park, Tustin, CA
Mariners Park Improvements, Newport Beach, CA
Mission Viejo Core Area Vision Plan, Mission Viejo, CA
San Gabriel Riverview Park, Bellflower, CA
Sea Terrace Park, Dana Point, CA
The Park at Riverwalk, Riverside, CA
Veterans Memorial Park, Carlsbad, CA
Von Ruiten Pocket Park, Bellflower, CA
Yorba Linda Adventure Playground, Yorba Linda, CA
Erik Curran, LLA
Project Manager
RJM Design Group, Inc.
Erik Curran has been a part of RJM
Design Group since 2010 and is a
licensed Landscape Architect. Erik
has a background in landscape
design, construction document
production, design detailing, and
graphic preparation. Erik is very detail
s a strona focus on close coordination
of the entire project team throughout the design and
construction process. He has recently been working on
multiple park projects in a construction administration
capacity.
Education
- Bachelor of Landscape Architecture, College of Fine and
Applied Arts, University of Illinois Urbana -Champaign
Registrations
Landscape Architect / CA 6584
Skills
Design Research, Site Planning, Schematic Desiig�,
Design Development, Streetscapes, Constructi on
Documentation, Computer Rendering, Cost
Estimating
AutoCAD, Adobe Photoshop, Adobe InDesign, Adobe
Illustrator, Google SketchUp, GIS
Parks
- Civic Center Community Conservation Park, Ontario,
CA
Los Amigos Park, Rancho Cucamonga, CA
Portola Park, Lake Forest, CA
Sports
Esencia Sports Park, Rancho Mission Viejo, CA
Indian Wells Tennis Garden Willow Heights, Diamond
Bar, CA
Lake Forest Sports Park, Lake Forest, CA
RC Sports Center, Rancho Cucamonga, CA
Aquatics Facilities
- Joe Wilson Pool, Tracy, CA
Trails
Bommer Canyon, Irvine, CA
SCE Corridor Phase 1 Trail Improvements, Buena Park,
CA
Open Space
Anaheim Convention Center Grand Plaza, Anaheim, CA
El Toro Memorial Garden Improvements, Lake Forest,
CA
Ontario Museum, Ontario, CA
Ontario Town Square, Ontario, CA
Community Centers
- JARPD Vernola Family Park Expansion, Jurupa Valley, CA
City of Santa Ana - On -Call Landscape Architectural Services 17
Firm &Team Experience (continued)
Tom Carcelli
Civil Engineer TffTW
civTEC
Tom Carcelli has over 2S years of experience in the civil
engineering field with particular emphasis on parks and
recreation, commercial/industrial, education and public
works projects. His extensive design and management
experience in all phases of civil engineering for land
development projects throughout Southern California
includes grading, water quality, hydrology, hydraulics,
storm drain, water/sewer, survey/mapping and street
design. Tom has been in charge as a project manager on
over 100 projects from master planning to construction
with RJM Design Group over the past 20 years.
Education
BS, Civil Engineering, University of California, Irvine, 1988
Masters in Architecture, California State Polytechnic
University, Pomona, 1994
Licenses
Registered Civil Engineer/CA#81640
Qualified SWPPP Developer (QSD) — C-81640
Relevant Project Experience
Anthony Munoz Community Center, Ontario, CA
Bommer Canyon Community Park, Irvine, CA
Cherry Park, Lake Forest, CA
Cordova Park, Mission Viejo, CA
Dali Dog Park, Rowland Heights, CA
Esencia Sports Park, Rancho Mission Viejo, CA
Ford Park Aquatics Facility, Bell Gardens, CA
Gardena Community Aquatics & Senior Center,
Gardena, CA
Grant Howald Park, Newport Beach, CA
JAPRD Community Recreation Center, Riverside, CA
Joe Balderrama Park, Oceanside, CA
Lake Mission Viejo Improvements, Mission Viejo, CA
Los Serranos Park, Chino Hills, CA
Marguerite Aquatics Complex, Mission Viejo, CA
Murdy Park, Huntington Beach, CA
Orange Coast College Baseball Field Renovation, Costa
Mesa, CA
Peace Park Playground, Long Beach, CA
Portola Park, Lake Forest, CA
Rancho Cucamonga Central Park Master Plan Update,
Rancho Cucamonga, CA
Santa Ana Civic Center Plaza Improvements, Santa
Ana, CA
Santa Monica Civic Multi -Purpose Sports Field, Santa
Monica, CA
Yorba Linda Adventure Play, Yorba Linda, CA
Chris Curry GLASIR DESIGN
Principal
Irrigation Designer
Glasir Design
Chris Curry has over 15 years experience in irrigation
design, landscape architecture, and landscape
construction. His focus is on the efficient use of water
in the landscape. He has been rewarded for his efforts
by being chosen by the United States Environmental
Protection Agency as the WaterSense Irrigation Partner
of the year for 2011. He is only the second irrigation
design consultant chosen for this award that shows his
commitment to the environment through sound water
conservation practices. Chris is a leader in the irrigation
industry. His expertise is called upon by manufacturers,
cities, and
water districts.
Education
- Bachelor of Science, Landscape Irrigation Science,
California State Polytechnic University, Pomona, CA
Parks
Grant Howald Park, Newport Beach, CA
Portola Park & Dog Park, Lake Forest, CA
Central Park Master Plan Update, Rancho Cucamonga,
CA
Worthy Park Renovation, Huntington Beach, CA
Los Amigos Park, Rancho Cucamonga, CA
Admiral Kidd / Seaside Park Field Reno, Long Beach, CA
Redhawk Dog Park Improvements, Temecula, CA
Sports / Aquatics Facilities
Drake Chavez Soccer Field, Long Beach, CA
Bonita Creek Field Renovation, Newport Beach, CA
Lake Forest Sports Park, Lake Forest, CA
North Beach Improvements, Lake Mission Viejo Assoc,
CA
Central Park Tennis Complex, Santa Clarita, CA
Fillmore Aquatics &Tennis Complex, Fillmore, CA
Santa Clarita Sports & Aquatic Center, Santa Clarita, CA
On -Call Plan Check Services
On -Call Plan Check Services, Aliso Viejo, CA
On -Call Plan Check Services, Chino, CA
On -Call Plan Check Services, Laguna Niguel, CA
On -Call Plan Check Services, Mission Viejo, CA
On -Call Plan Check Services, San Dimas, CA
On -Call Plan Check Services, Whittier, CA
Designation
US Environmental Protection Agency (EPA) WaterSense
Irrigation Partner — Selected the 2011 EPA WaterSense
Irrigation Partner of the year
Certifications
- Irrigation Association (IA) Certified Irrigation Designer
(CID) in Commercial Irrigation Design, Golf Irrigation
Design, and Landscape Irrigation Au iting
Memberships
Professional Member of the American Society of
Irrigation Consultants — 2011 Southern California
8 1 City of Santa Ana - On -Call Landscape Architectural Services
William Zavrsnick, FBA ENGINEERING
Bob Simons,
LEED APLLA, ASLA
SVA Architects
Electrical Engineer
Partner in Charge/Architect of Record
FBA Engineering
Mr. Simons is the President of SVA and will serve ARCHITECTS
William Zavrsnick has 30 years of experience and has been
as the Partner -in -Charge for this project. He
active in the electrical engineering field since joining FBA in
brings over 35 years of professional experience, and has a
dedicated portfolio of civil and public projects, including City
1985. His experience includes the electrical design of Public
Halls, Recreation Centers, Conference Centers, Fire Stations,
Works, Parks and Recreation Facilities. He is particularly
Senior Centers, Libraries, and Community -Focused Facilities.
experienced in the design and development of electrical
He will oversee the programming, planning, design, and
power distribution, general, specialized and event power
construction administration.
systems, outdoor, security and sports field lighting systems,
lighting photometric studies, phased construction projects
Education
* Bachelor of Architecture, California Polytechnic State
and familiar with public bid type projects and construction.
University, San Luis Obispo, San Luis Obispo, CA
Licenses
Education
- BS Civil Engineering/Mount Hood College, Oregon
Certifications
LEED Accredited Professional — LEED AP
Illuminating Engineering Society — IES
Institute of Electrical and Electronic Engineers -
IEEE American Institute of Architects — AIA
Electrical Engineering — Los Angeles County
Relevant Project Experience
Bommer Canyon Community Park, Irvine, CA
Bonita Creek Field Renovation, Newport Beach, CA
City Park Improvements, Lake Elsinore, CA
Civic Lot Multi -Purpose Sports Field,
Santa Monica, CA
El Dorado Park & Nature Center, Long Beach, CA
Esencia Sports Park, Rancho Mission Viejo, CA
Grant Howald Park, Newport Beach, CA
Hero's Park, Lake Forest, CA
Joe Balderrama Park, Oceanside, CA
Kraemer Memorial Park, Placentia, CA
Laguna Hills City Parks, Laguna Hills, CA
Lake Forest Neighborhood Parks, Lake Forest, CA
La Placita Parkette, Placentia, CA
Los Amigos Park, Santa Monica, CA
Los Serranos Park, Chino Hills, CA
Marchant Park, San Dimas, CA
McFadden Park, Placentia, CA
Murdy Park, Huntington Beach, CA
Portola Park, Lake Forest, CA
Portola Springs Park, Irvine, CA
. California Architect License: C-18301
Relevant Project Experience
County of Los Angeles Quartz Hill Library, Quartz Hill, CA
The project is a 12,000 SF library on a 1.2-acre site. This
new facility will replace the undersized 3,500 SF facility
that currently serves more than 10,000 residents. Project
is targeting LEED Silver certification.
La Habra Civic Center, La Habra, CA
The project relocated the existing civic center to a
business complex as it had outgrown its space over the
years. The two-story office complex was fully converted
to a new City Hall which houses administration, finance,
community development, public works, and engineering,
along with a Post Office and an art museum.
Orange County Public Works Various On -Call Projects,
Orange County, CA
SVA is currently providing services for seven of OCPW's
projects, among which are a park shelter replacement, an
amphitheater remodel, multiple library modernizations
and furniture specifications for all branches, juvenile hall
security camera upgrade and the master plan for the Dana
Point Harbor revitalization.
Margarita Recreation Center, Temecula, CA
The new 8,500 sq. ft. single -story will include a
multipurpose room, dance/fitness room, classroom,
kitchen, separate main and pool offices, restrooms with
showers and changing areas, family restrooms and
storage.
San Ysidro Library, San Diego, CA
The project involves design and construction of a new
single -story library of approximately IS,000 square feet
and the restoration of the existing designated historic
home. The library building will consist of areas including,
Multipurpose Room, Adult/Young Adult Area, Children's
Area, & Staff Support Areas.
La Sierra Senior Center, Riverside, CA
This state-of-the-art facility is designed to function as an
active senior community clubhouse as well as a facility
for various community activities. There is a S,3SO sq. ft.
banquet hall with a stage that also features a full kitchen to
accommodate the senior nutrition program.
City of Santa Ana - On -Call Landscape Architectural Services 19
Firm &Team Experience (continued)
Kanten Russell A&
Newline Skateparks
Project Manager, 1W
Senior Designer
New Line Skateparks (established 2001) is NEWLINE
SKATEPARKS
North America's Premier Youth Park/Skatepark
Development Firm. With over 350 highly recognized projects
around the world, we are proud to serve as one of the Nation's
longest running and most experienced concrete youth multi-
use park design -build teams.
Our staff is comprised of registered landscape architects,
engineers, planning experts, and construction professionals
who are passionate about skateboarding and BMX. This
passion inspires us to deliver cutting edge designs and
authentic finished environments that create a meaningful
connection between youth and the communities in which
they live.
When we engage a community in the development process
we bring a professional, organized and fun attitude. The design
journey is important and our approach is inclusive. We spare
no resource to ensure youth and affected stakeholders truly
become part of each project solution.
Education
- Associate Science, Engineering Survey& CAD Design,
Cuyamaca College, San Diego, CA
Relevant Projects
LISMC - Miramar Outdoor & Adventure Park, San Diego, CA
Kanten managed desi n services for the development of
a comprehensive outToor adventure park that includes
paintball fields, rock climbing, repelling, skateboarding,
BMX racing, park conditioning, shade structures, children
playground, concession stands, access roads, parking,
solar lighting and drought tolerant landscape concept.
The design vision minimizes and controls storm water
runoff through the use of porous and natural surfaces
and minimal disturbance to the natural terrain and
use of composin restroom location. The concept
was developed ol?f of the existing building for re -use,
multiple zones of recreation that could be interchanged
and provide versatile walk con -figurations with use of
rubberized walkway
Amelia Mayberry Skatepark, Whittier, CA
The product of public advocacy and planning by the
Municipality, this modern, fully integrated and site specific
concrete skate ark has already become a celebrated
facility for locarcommunity and a destination for riders
across the region. This skate plaza has a - less is more -
open concept with intersecting lanes that address the
request from locals to have a variety of ledges and rails.
The urban style terrain pays homage to what locals enjoy
skati�g in the streets of Whittier. Completed in 2020, this
park,s a ready a destinations for skate-boarding's top
professionals and amateurs.
Alga Norte Community Park Skate Park, Carlsbad CA
Kanten managed designs for the City of Carlsbad's
historical Skate Park. This park required a very inclusive
community input program, which drive the design to
include elements of the existing urban fabric including,
a southwestern color palette reflecting the prevalent
Spanish style architecture. Additionally, a transition arch
with a doorway was inspired by the shapes of Carlsbad's
historic aesthetic.
Milpitas Skatepark Feasi ility �)tu ,, ilpitas, CA
Kanten managed preparation o a feasibility study,
working with the City and community in a public
facilitation process that drove the planning and concept
design for future phases of the project.
Nachi Madhavan, AIA
Principal
Jones & Madhavan IPJ
Jones & Madhavan Architecture Engineering JONES &
MADHAVAN
is a multi -disciplinary design firm dedicated A R C H I T E C T U R E
to providing the highest quality architecture E I G I I E E I I N G
and engineering services for public aquatic facilities.
Since being founded in 1990, JMAE has repeatedly
demonstrated its ability to design modern aquatic
facilities that meet the ever changing needs of its users.
Mr. Madhavan will oversee the design and construction
administration.
Education
- Bachelor of Science 1983, California Polytechnic
State University, San Luis Obispo, CA
Licenses
- California, Architect #C25855
Relevant Project Experience
Algin Sutton Recreation Center, Los Angeles, CA
Replacement of an aged community pool with a new splash
pad and 2S-yard x 120' pool capable of accommodating
competitive swimming diving and water polo as well
as instructional swimming and recreational swimming.
Responsibilities included design of the aquatic components.
Crespi Carmelite High School, Encino, CA
Construction of a new SO -meter by 2S-yard deep water
pool capable of accommodating national level competitive
swimming and water polo. The facility also included a 65-
foot plunge pool for recreation. Responsibilities included
design of the aquatic components.
De Mandel Aquatic Center at Occidental College, Los
Angeles,CA
Construction of a new 35-meter by 2S-yard pool capable of
accommodating competitive swimming, diving and water
polo to NCAA national standards. The pool included a
circular shallow water area for recreational swimming.
Harvard Park Aquatic Center, Los Angeles, CA
Replacement of an aged community pool with a new 25-yard
competition pool and a 2,65OSF recreation pool having zero
depth entry, interactive features and waterslide. The project
also included a 3,90OSF bathhouse building. Responsibilities
included design of the building and aquatic components.
Hemingway Aquatic Center, Carson, CA
Construction of a new facility that included a 2S-yard
competition pool, 1,80OSF activity pool with zero depth
entry and a 7SOSF slide pool with dual flume waterslicle.
The facility also included a 4,OOOSF bathhouse building
and 1,SOOSF mechanical building. Responsibilities included
design of the building and aquatic components.
Repplier Aquatic Center, Banning, CA
Replacement of an aged community pool with a new 25-yard
pool having a lap swim area, waterslicle landing area and zero
depth entry area with interactive water features. The facility
also included a 2,40OSF restroom building, 2,60OSF office/
mechanical and concessions building.
10 1 City of Santa Ana - On -Call Landscape Architectural Services
Pacific Electric Park
Santa Ana, CA
Completion Date: 2017 Client Reference
Project Size: 1.S Acres Suzi Furjanic
Design Cost: $20S,000 Park Planner
Construction Cost: $ 2M City of Santa Ana
(714) 667-2700
sfurjanic@santa-ana.org
Project Summary
Pacific Electric Park is a railroad-themed neighborhood park in the City of Santa Ana. With
the assistance of a Community Development Block Grant and years of community outreach
workshops and meetings, the City of Santa Ana will has a new, environmental ly-conscious
park. The park boasts on -site filtration with a naturally -configured bio-retention basin, pervious
decomposed granite trails, low-water use plant material and subterranean drip irrigation.
Park amenities include a community garden, outdoor classroom with tiered seating area,
a railroad-themed playground, game tables, restroom building, fitness equipment, group picnic
area with overhead shade trellis and seating areas.
hk
Project Team Community Inspired Spaces "
,RIF
DESIGN
Principal: Larry Ryan GROUP
Project Manager: Larry Mouri RJ M
City of Santa Ana - On -Call Landscape Architectural Services 111
AS,
Japanese Pavilion
Santa Ana, CA
Completion Date: 2020
Project Size: .2 acres
Design Cost: ssi'soo
Construction Cost: $2SO,000
Client Reference
Suzi Furjanic
Associate Park/Landscape Planner
City of Santa Ana
(714) 571-4241
sfurjanic@santa-ana.org
Project Summary
The Japanese Teahouse, along with its quarter -acre Japanese themed garden landscape was
donated to the City of Santa Ana in 19SO through donations from the Orange County Japanese
American community. The Teahouse/Pavilion is located within the Plaza of the Sun —a centrally
located, high -use pedestrian plaza adjacent to City and County government buildings.
After 50 years of weathering and public use, the teahouse structure and the adjacent landscaped
garden were in serious need of refurbishment and re-clesign. Improvements include adding
accessible board form concrete ramps from the plaza level into the teahouse. Deteriorating wood
beams, columns, and roof framing were replaced. Overhead lighting was replaced with period -
appropriate, vandal proof fixtures. The low wood rail fencing was replaced around the perimeter
of the garden area. The garden landscape area was refurbished with cobble streambeds,
landscaping, and cherry trees that will blossom each spring.
Project Team
Principal:
Project Manager
Larry P. Ryan
Pamela Burton
hk
Community Inspired Spaces Q
,NIP
DESIGN
RJ M GROUP
12 1 City of Santa Ana - On -Call Landscape Architectural Services
00
F
— --I
71� -
HAMILITON AVE
E
15*3
Edison Park Renovation
Huntington Beach, CA
Project Completion: In Progress
Project Size: 38 acres
Design Cost: Master Plan $ 60,000
Construction Docs $ 2.5M
Construction Cost: Estimated $ 22M
Client Reference
Chris Slama
Director of Community & Library Services
City of Huntington Beach
2000 Main Street
Huntington Beach, CA 92648
(714) S36-S49S I cslama@surfcity-hb.org
Project Summary
Edison Park site was originally utilized as a gravel pit in the 1950's, then as a refuse disposal site
in the 1960's. Years later, the disposal site was capped and the City of Huntington Beach turned
the 38-acre area into a sports park with a small community center. After more than 50 years, the
site settled which caused significant damage to various areas of the park and resulted in drainage
complications.
RJM was retained by the City of Huntington Beach to work with the community and develop a
new re -envisioned park site that would be feasible within the constraints of developing on top
of a landfill site. The resulting plan includes new tennis/pickleball courts, (4) full court basketball
courts, (4) half court basketball courts, a pump track, enlarged skate spot, reconfigured batting
cages, expanded ballfields and soccer fields, new park restrooms; and concession stands, picnic
tables, and reconfigured walkways. IP
Project Team Community Inspired Spaces Q
'q IF
DESIGN
Principal: Zachary Mueting GROUP
Project Manager: Tamara McClory & Andrew Steen RJ M
City of Santa Ana - On -Call Landscape Architectural Services 113
Los Serranos Park
Chino Hills, CA
Completion Date: 2019
Project Size: 6 Acres
Design Cost: $332,000
Construction Cost: $ 3.9 M
Z "I'll
Client Reference
Jonathan Marshall
Community Services Director
City of Chino Hills
(909) 364-2711 1 jmarshall@chinohills.org
Project Summary
Los Serranos Park is a six -acre community park and ajoint use agreement project between the
City of Chino Hills and Chino Valley Unified School District. The project is located on vacant school
property adjacent to Chaparral Elementary School. In the center of the historic Los Serranos
residential neighborhood, this new park will provide long awaited park space for the community.
Because the park will be constructed on school property, the plans will need to be go through the
DSA and CGS approval process.
Park amenities include a state of the art play area with contemporary play structures, including
a zipline, as well as hopscotch and foursquare for more traditional play elements. Other park
amenities include a central activity plaza surrounded with low seat walls with tile artwork drawn
by local children, group picnic pads with overhead structures, a restroom building, LED pedestrian
lighting, fitness equipment stations around a decomposed granite looped walking path, picnic
table pads, bench seating areas, entry monumentation, and low water use trees and shrubs.
Meandering rock cobble drainage swales located throughout the park will be planted with wild
flowers and low growing shrubs, and a b1ofiltration basin of native grasses will reinforce the feel of
an outdoor natural oasis within the Los Serranos District.
Project Team
Principal:
Project Manager:
Larry Ryan
Pamela Burton
I
Community Inspired Spaces %PF
DESIGN
RJ M GROUP
14 1 City of Santa Ana - On -Call Landscape Architectural Services
C. David Molina Park
Long Beach, CA
Project Completion: 2018
Project Size: 3 acres
Design Cost: $401,500
Construction Cost: $3.7M
77
fill U,
Client Reference
Brian Geis
Vice President of Development
Brandywine Homes
(949) 296-2400 x1 OS
Project Summary
Molina Park is a three -acre neighborhood park that shares its western border with the Dominguez
Gap Wetlands Trail along the Los Angeles River. The park answers the City of Long Beach's need
for additional neighborhood park space.
Park amenities include an innovative play area, colorful wind sails that offer shade and interest,
a state of the art organic fill synthetic turf soccer field, a group fitness equipment area with
individual fitness stations along a loop walking trail, parking for fifty cars, restroom building,
picnic tables, low water use trees and shrubs and access to the adjacent bike trail.
The design character will attract the active neighborhood user and soccer families, as well as the
passive park user seeking nature and green space within an urban setting. The park was dedicated
to the late C. David Molina, an emergency room physician who treated many low income,
uninsured residents in the community.
Project Team AN
Community Inspired Spaces IM
Principal: Larry Ryan DESIGN
Project Manager: Pamela Burton RJ M GROUP
City of Santa Ana - On -Call Landscape Architectural Services 11 S
3
A
it __ &
- K I
7 77
Cordova Park Renovation
Mission Viejo, CA
Completion Date:
2018
Project Size:
4 Acres
Design Cost:
$44,SOO
Construction Cost:
$1.18 M
Project Summary
tP
A
Client Reference
Keith Rattay
Assistant City Manager
City of Mission Viejo
200 Civic Center Drive
Mission Viejo, CA 92691
(949) 470-3014 1 krattay@cityofmissionviejo.org
The Cordova Park renovation encompassed a complete overhaul of the existing play area, as
well as the addition of improvements to the trail system through the neighbouring greenbelt.
Outdated play equipment and safety surfacing was replaced with the latest in modern play
features and rubber surfacing, dubbing the new area as "The Hive." Littered with thematic play
elements, interpretive educational signage, color schemes, and even sculptural elements, park
visitors are engaged not only physically but intellectually. Hexagonal -shaped conversational
seating areas dot the play area like a honeycomb, pulling parents into the acts of play.
Wooden split -rail fences keep children safe by corralling them along the asphalt trails, away from
the surrounding residential streets and into the play area. The trails were all re -surfaced and
finished with pedestrian lighting to keep the greenbelt safe and visible for residents.
Project Team
Principal: Larry Ryan
Project Manager: Eric Chastain
hk
Community Inspired Spaces a'
IRIF
DESIGN
RJ M GROUP
16 1 City of Santa Ana - On -Call Landscape Architectural Services
-ago
j;
Los Amigos Park
Rancho Cucamonga, CA
Completion Date:
2017
Project Size:
IS Acres
Design Cost:
$362,000
Construction Cost:
$ 2.7M
Client Reference
Elisa Cox
Assistant City Manager
City of Rancho Cucamonga
(909) 477-2700 1 Elisa.Cox@cityofrc.us
Project Summary
This 3.5 acre parcel located in the dense residential area of Rancho Cucamonga was in need of a
neighborhood park and greenspace. Using State Park Development and Community Revitalization
Grants, the City was able to finance the project without limiting park amenities. The new park
site includes an outdoor fitness center with dynamic exercise stations to promote healthy living.
Other active recreation amenities include a full basketball court, spray play and shaded playground
elements, and even a skate spot to appeal to the teens and pre -teens. Picnic pads are dotted
throughout the park, while visitors looking for shade can enjoy the overhead picnic shelter.
Maintaining a sustainable design, vegetative swales were designed throughout the site to capture
and control stormwater, while the site was landscaped using California native and drought tolerant
plantings to minimize water usage. Materials from the site were re -used to construct the site
features, while other required materials were locally sourced.
Community involvement was a key component in the process, involving residents in community
workshops to decide on the elements incorporated in the park. Local clubs and volunteers
assisted in the plant material installation, while local artists participated in the creation of public art
to be displayed in the park.
hk
Project Team Community Inspired Spaces Q
,RIF
DESIGN
Principal: Zachary Mueting GROUP
Project Manager: Erik Curran RJ M
City of Santa Ana - On -Call Landscape Architectural Services 117
Esencia Sports Park
Rancho Mission Viejo, CA
Project Completion: 2020 Client Reference
Project Size: 30 acres Jennifer Taylor
Design Cost: $1,887,600 Senior Project Manager
Construction Cost: $24M Rancho Mission Viejo Company
28811 Ortega Highway
San Juan Capistrano, CA 92693
(949) 240-3363 1 jtaylor@ranchomv.com
Project Summary
Orange County's newest community, Rancho Mission Viejo, is located off Ortega Highway in South Orange
County. It is home to a master planned 30 acre sports park unlike any other. Nestled in a natural rolling
southern California landscape setting the environmental design of Esencia Sports Park is modeled after
ranch industrialized facilities with board form buildings, steel I-beam shade structures, lighting,
andlandscape.
This rustic sports park offers both private and public amenities including: two (2) baseball fields, one (1)
softball field, custom designed restroom and concessions building, one (1) synthetic multi -use field, one
(1) playground, two (2) dedicated tennis and eight (8) dedicated pickle ball courts, and parking. Additional
passive support amenities include hiking trails, exercise stations, and picnicing.
The sports park also offers community aquatic facilities overlooking the park complete with restrooms, a
splash pad, lap swim lanes, open recreational swimming, as well as BBQ and cabana lounge areas. The site
itself was designed to eliminate the need for expensive retaining walls while maximizing the buildable area
through terraced pads and elevated concourses. The resulting design created hillside terraced seating, and
elevated concessions allowing for maximum spectator viewing opportunities in a cost effective manner.
The new Esencia Sports Park is designed to fulfill much of the recreational needs identified for this
new community.
Project Team
Principal:
Project Manager:
Larry P. Ryan
Zachary Mueting
h,
Community Inspired Spaces a'
IRIF
DESIGN
RJ M GROUP
18 1 City of Santa Ana - On -Call Landscape Architectural Services
r- " W.-to, P
Amelia Mayberry Skate Park
Whittier, CA
J
Project Completion: 2020 Client Reference
Project Size: 14.44 acres Hope Escario
Design Cost: $240,000 Los Angeles Neighborhood Land Trust (LANLT)
Construction Cost: $1.2M 315 W. 9th Street, Suite 950
Los Angeles, CA 90015
phone: (213) 797-6SSS
email: hescario@lanit.org
Project Summary
The Amelia Mayberry Park, an existing park in Los Angles County, had an overwhelming demand
for a community skate park. This need was verified when Los Angeles neighborood land Trust took
on the task of developing it using L.A. County funds. LANLT hired RJM Design Group to conduct
a series of community worksho ps fo r I ocal skaters to produce design and construction drawings.
There were 3 well -attended wo rkshops conducted over a 6-month pe ri od and a final skatepark
design was achieved. The approved design resulted in a 18,OOOSF skatepark with both street and
urban skate features, including a 3,OOOSF bowl.
The park had several large existing trees that were saved and worked into the skate park design
providing many shady spots surrounding the skate park. Cut out corten steel panels provided an
art component as well as a border to keep skate traffic off the sidewalk leading to a senior center.
The February 2020 grand opening was well attended with over 800 people in attendance. County
Supervisor Janice Hahn led the opening ceremony and once the ribbon was cut the community
poured into the much needed skatepark.
Project Team
Principal:
Project Manager:
Community Inspired Spaces Q
'q IF
Larry P. Ryan DESIGN
Eric Chastain RJ M GROUP
City of Santa Ana - On -Call Landscape Architectural Services 119
0 E F'WW' - I I
Portola Dog Park
Lake Forest, CA
Completion Date: 2020
Project Size: 1.4 acres
Design Cost: $312,SOO
Construction Cost: $1 M
Project Summary
Client Reference
Debra Rose, City Manager
City of Lake Forest
2S5SO Commercentre Drive, Suite 100
Lake Forest, CA 92630
(949) 461-3414
drose@lakeforestca.gov
The Portola Park Dog Park is an approximately 37,000 square foot dog recreation area, accessed
via a meandering pathway from the larger Portola Park. The dog park is split into three separate
areas for large, small, and single dog use. Decomposed granite paths circle the perimeter of the
play areas for easy access and viewing opportunities for pets and owners alike.
Each section of the dog park contains shaded bench seating centrally located for optimal viewing.
A drinking fountain and waste receptacle is also provided in each area. The park includes large
open play space with plenty of shaded rest spots along the perimeter. Agility equipment allows
dog owners to exercise their dogs mentally as well as physically.
Project Team
Principal: Larry P. Ryan
Project Manager: Craig Sensenbach & Erik Curran
Community Inspired Spaces a' IF
q4
DESIGN
RJ M GROUP
20 1 City of Santa Ana - On -Call Landscape Architectural Services
r, 1 A. r� 14
JL
Bell Gardens Aquatics Center
Bell Gardens, CA
Project Start/End Dates: Jan 2021 - In progress
Project Size: 2.1 Acres
Design Cost: $1.61VI
Construction Cost: $ 18M
Project Summary
I
Client Reference
Rozanne Adanto,
Director of Recreation & Community Services
City of Bell Gardens
phone: (S62) 806-76SO I email: RAdanto@bellgardens.org
Grissel Chavez
Public Works Director
email: gchavez@bellgardens.org
The Bell Gardens Aquatic Center located in Ford Park was built in 1959 and was forced to shut
down in 2017 due to failing infrastructure, several maintenance issues and non-compliance to
new building codes. The City of Bell Gardens solicited architectural design teams to renovate the
facility and bring up to code. RJM and their host of selected consultants won the project and are
currently in the process of turning this facility into a state-of-the-art aquatic center.
New programming includes new pool house, recreational and competitive swim programs,
water fitness, water safety as well as learning and education. Site amenities include a SO -meter
competition pool, therapy pool, splash pad, and waterslicle. Other amenities include cabana
areas, picnic areas, terraced lawn space, trees for shade, outdoor fireplace and seating areas,
spectator seating, covered dry land training areas, new landscape and perimeter fencing are also
included. Along with these improvements, the aquatic area has more than doubled in size to cater
to all the needs for the Community of Bell Gardens.
Project Team
Community Inspired Spaces Q
Principal: Larry Ryan RIF
DESIGN
Project Manager: Eric Chastain GROUP
Landscape Architect: Tyler Page RJ M
City of Santa Ana - On -Call Landscape Architectural Services 121
References
2023 ON CALL DESIGN SERVICES
RJM Design Group has performed On Call Design Services for numerous cities within the past 36 years in business
Here is a summary of On Call Design Services we have been performing within the past S years:
Client: CITY OF ALISO VIEJO
Service Type:
Principal in Charge:
Contact: Shaun Pelletier, City Engineer
Current Contract: Landscape
Larry P. Ryan
12 Journey, Suite 100
Architecture, Inspection Services,
RJM Team:
Aliso Viejo, CA 92656
Plan Check Services (On -Call Since 200S)
Andrew Steen
phone: (949)42S-2533
Contract Duration: July 2022 —
Eric Chastain
email: spelletier@cityofalisoviejo.com
June 2025
Client: CITY OF HUNTINGTON BEACH
Service Type/Project Description:
Principal in Charge:
Contact: Chris Slama, Director of
Current Contract: On Call Landscape
Larry P. Ryan
Community & Library Services
Design Services (On -Call Since 2010)
2000 Main Street
Contract Duration: January 2022 —
Huntington Beach, CA 92648
January 202S (minimum)
phone: (949) 536-S49S
email: cslama@surfcity-hb.org
R "7"UUVI
Z 61,
r6
1989
E
Client: CITY OF LAGUNA NIGUEL
Contact: Erica Roess, Senior Planner
Community Development Dept.
30111 Crown Valley Parkway
Laguna Niguel, CA 92677
phone: (949) 362-4067
email: ERoess@cityoflagunaniguel.org
Service Type: Principal in Charge:
Current Contract: Landscape Larry P. Ryan
Architecture and Plan Check Services RJM Team:
(On -Call Since 2016) Andrew Steen
Eric Chastain
Contract Duration: May 2021 —
June 2025
Client: CITY OF LONG BEACH Service Type: Principal in Charge:
40 Contact: Eric Lopez Current Contract: Landscape Design and Larry P. Ryan
Director of Public Works Plan Check Services (On -Call Since 1997) RJM Team:
City of Long Beach Andrew Steen
411 W. Ocean Blvd. Contract Duration: August 2014 — Larry Mouri
0011 A
Long Beach, CA 90802 August 2023
phone: (562) 570-5690
email: eric.lopez@longbeach.gov
_N
,V.WPO
0
I Intl
11, ON
"W""
Client: CITY OF MISSION VIEJO
Contact: Keith Rattay
Assistant City Manager
200 Civic Center Drive
Mission Viejo, CA 92692
phone: (949) 470-3018
email: krattay@cityofmissionviejo.org
Client: CITY OF NEWPORT BEACH
Contact: Dave Webb
Public Works Director
100 Civic Center Dr.
Newport Beach, CA 92660
phone: (949) 644-3330
dawebb@citynewport-beach.ca.us
Client: CITY OF SAN JUAN
CAPISTRANO
Contact: Ben Siegel, City Manager
32400 Paseo Adelanto
San Juan Capistrano, CA 92675
phone: (949) 443-6315
email: bsiegel@sanjuancapistrano.org
\III ER Client: CITY OF WHITTIER
Contact: Luis G. Escobedo, AICP,
Senior Planner
0 0
13230 Penn Street
Whittier, CA 90602
phone: (562) 567-9320
email: lescobedo@cityofwhittierorg
Service Type/Project Description:
Current Contract: On Call Consultant
Services, Landscape Architecture
Services, and Plan Check Services
(On -Call Since 1996)
Contract Duration: July 2022 — June
2024
Service Type/Project Description:
Current Contract: On Call Consultant
Services, Landscape Architecture
Services (On -Call Since 2016)
Contract Duration: June 2022 — June
202S
Service Type/Project Description:
Current Contract: On Call Landscape
Design Services (On -Call Since 2011)
Contract Duration: January 2020 —
December 2022
Recently received renewal in Dec 2022
Service Type:
Current Contract: Landscape Design and
Plan Check Services
(On -Call Since 2014)
Contract Duration: July 2016 — June
2026
Principal in Charge:
Larry P. Ryan
RJM Team:
Andrew Steen
Eric Chastain
Principal in Charge:
Larry P. Ryan
Principal in Charge:
Larry P. Ryan
Principal in Charge:
Larry P. Ryan
RJM Team:
Andrew Steen
22 1 City of Santa Ana - On -Call Landscape Architectural Services
Scope of Services
LANDSCAPE ARCHITECTURE SERVICES
The following Draft Scope of Services outlines the various tasks associated with the preparation of
improvement plans for a variety of community projects. We have included an optional service that
outlines a public workshop process that we have utilized successfu.11y for numerous community
projects. Tasks and methodology elow are based upon our experience with similar projects. Our
proposed scope of work i s eneral in nature to give you some idea of the design process we envision.
This is a "Draft" approach Zt is subject to review and refinement per City comments and direction.
In collaboration with City staff, our Design Team shall review, elaborate upon, and clarify the overall
objectives for the development of your project.
PHASE 1.0 - PRELIMINARY DESIGN
1. Project Familiarization (research, site reconnaissace, opportunities and constraints)
2. Prepare a Draft Scope of Work and anticipated Schedule
3. Meet with City and Design Team to review scope of work and refine as necessary
4. "Taking Part" Community Workshop (Optional Service) —can be provided in a "virtual"
format
S. Commence preparation of Preliminary Design (including plans and cost estimate)
6. Meet to review Preliminary Plans/Cost Estimate and revise as necessary per City
comments
7. Prepare for and attend community/public presentation as desired by City
8. Refine Preliminary plans based on public comments and City direction
9. Prepare for and attend public review meeting to obtain City approval
PHASE 2.0 - DESIGN DEVELOPMENT
1. Based upon approved Preliminary Plan, prepare Design Development Plans 'Indicating
the proposed site components. Provide plan enlargements and catalog cut sheets to
clearly define all site elements.
2. City to review and approve Design Development Plans, plan enlargements, and
catalog cut sheets, to evaluate project goals, budget, and long term maintenance
considerations.
3. Based on the nature and complexity of the project, we shall assist the City in securing
the services of a Construction Management firm with the desired level of expertise in the
specific type of project.
PHASE 3.0 - CONSTRUCTION DOCUMENTS
This phase of a oject consists of the preparation of the construction documents to include final
drawings, specirications, calculations, and final cost estimates based upon the approved Preliminary
Design Plans. Construction drawings will be submitted at 90% complete for review, revised, and
finally 100% complete construction drawings will be submitted for city review and approval.
Landscape Design/Documentation
Services during the Construction Documents Phase consist of preparation of drawings.
and specifications based on approved Design Development Documents, Setting forth in
detail the landscape requirements for the project including:
a. Site construction/layout plans
b. Planting plans
c. Irrigation plans
d. Details
City of Santa Ana - On -Call Landscape Architectural Services 123
Scope of Services (continued)
2. Civil Design/Documentation (if needed)
Services during the Construction Documents Phase consist of preparation of final
civil engineering calculations, drawings and specifications based on approved Design
Development Documents, setting forth in detail the civil construction requirements for
the project.
a. Prepare precise grading/site plan.
b. Prepare on -site area drain plans.
c. Prepare quantity and cost estimate for items shown on grading/site plan.
d. Review and edit project specifications for site development and site utility
construction items.
3. Electrical Design/Documentation (if needed)
Final drawings and specifications shall be completed at the Contract Documents
Phase. All power, lighting and control schemes, complete with diagrams and details
shall be finalized.
4. Statement of Probable Construction Cost
S. Submit plans to the City at 90% completeness for review
6. Meet with City to review plan check comments
7. Revise plans per plan check comments
8. Provide approved and digitally signed PDF plans and specifications to the City for pubic
notice and formal bidding.
PHASE 4.0 - BIDDING AND NEGOTIATION
Following the City's approval of the Construction Documents and of the most recent
Statement of Probable Construction Cost, we shall provide those services necessary to assist
the City in obtaining bids or negotiated proposals and in awarding and preparing contracts for
construction.
PHASE S.0 - CONSTRUCTION SERVICES
The Construction Contract Administration Phase shall provide those services necessary for
the administration of the construction contract.
1. Office construction administration
Services consist of:
a. Review and approval of submittals
b. Review and response to RFI's with supplemental drawings, specifications and
interpretations in response to requests for information by Contractor.
2. Construction field observation: Services consist of visits to the project site at intervals
appropriate to the stage of construction or as otherwise agreed in writing to become
generally familiar with the progress and quality of the work and to determine in genera
if the work is proceeding in accordance with the Contract Documents, and preparing
related reports and communications. (Number of site visits to be determined based on
scope of construction and construction period).
24 1 City of Santa Ana - On -Call Landscape Architectural Services
PLAN CHECK SERVICES
The Project Manager will be responsible for all contact with City Staff.
Our project manager will familiarize themselves with the existing City of Santa Ana
plan check processing procedures for the Planning Department and coordinate with
staff regarding criteria updates. We shall utilize a plan review log-in/log-out system
and be responsible for all coordination, correspondence, and meetings with City staff.
Plans are logged in and reviewed.
The project manager will receive plans from the City, either hard copies or digital
format, and log -in all documents received. The submission will be assessed for
completeness, outline any major concerns or issues with the proposed design,
and check for compliance with the City's Landscape Ordinance and Specific Plan
landscape provisions as applicable. We will conduct plan check of irrigation and
landscape construction plans and specifications paying attention to public safety
and welfare, site -specific functionality, plants spaced for optimal growth, long term
maintenance, water conserving plant materials, water efficient irrigation design, and
project constructability. The landscape and irrigation drawings and specifications
will be reviewed by our competent staff for compliance to local and State codes
and ordinances. The Principal -in -Charge will be available to address any design or
technical 'issues as needed.
Prepare Plan Check Checklist.
RJM has developed a comprehensive plan check checklist based on extensive years
of experience providing plan check services. The benefit of utilizing a plan check
checklist is the assurance that all plan checks are received and held to compliance,
based on the same criteria and nothing is overlooked. At the direction of City staff,
any other appropriate municipal codes related to landscape and irrigation will be
added to the checklist.
The Project Manager will be responsible for overall plan check efficiency and quality.
Before any plan check documents are returned to the City, the landscape and
irrigation plans are given a final review for consistency. A summary of major pick-up
items are placed on the title sheet in clear, concise notes, in addition to the general
red -lined comments on the plans.
Trained Plan Check Personnel.
Four (4) licensed landscape architects in our office are trained to conduct landscape
plan checks and are experienced in carrying out the plan check process. Each City
hasits own specific process; therefore, we will prepare a step-by-step "plan check
procedure" for the City of Santa Ana for easy access and reference during the plan
check process. Each of our plan check staff is responsible for a plan check from the
first review through recommendation for approval, in order to maintain continuity
throughout the plan check process.
Electronic Review of Plan Checks.
Per the City's direction, plan check submittals may be received electronically, as
well as hard copy. Comments are digitally added to the emailed PDF files in a red,
legibly sized font, following the checklist. The plan set is then saved in PDF format
(flattened). The PDF of the plans and the checklist will be combined and returned to
the City via a link to our RJM FTP site.
City of Santa Ana - On -Call Landscape Architectural Services I 2S
Scope of Services (continued)
Plan checked documents are returned to the City.
The plan checked plans and specifications are logged out by the project manager
and returned to the City, either as a hard copy or electronic format, along with the
plan check checklist, if appropriate. A transmittal will be included to the City stating
that the 1 st, 2nd, or 3rd plan check has been completed, whether or not the plans
are recommended for approval, or if a subsequent review is required. The plans,
conditions of approval, City documents, and transmittal will be delivered to the City of
Santa Ana.
Communication with City staff.
RJM will be available to meet with City staff and/or the applicant, to communicate
plan check comments and resolve issues. Communication may also occur via email or
telephone to answer questions of staff or the applicant.
Plan Check fees are based on our standard hourly rates.
Plan check fees are based on our standard hourly billing rates for the Principal, Project
Managers, and Irrigation Designer. The same standard hourly rates apply to all
aspects of plan review, i.e. preliminary plan check, construction documents, rechecks,
revisions to approved plans, inspections, re -inspections, pick-up and delivery of plans.
Plan Check Schedule:
Plan check services are to be provided based on the City's requested time frame.
Normally, two weeks is required for the initial review and one week is sufficient for
turnaround on subsequent plan check reviews. In those instances where the City may
submit multiple plan checks for review simultaneously, we will make every effort to
turnaround multiple plan checks within the two -week turnaround period.
However, as with all plan checks, the expediency with which plans are reviewed
depends on the plans themselves —the size of the drawing package, the legibility
of the plans, organization of the drawings and the quality and completeness of the
plans.
In addition, we always maintain open communication between our contacts on City
Staff and the RJM plan check team. If we receive multiple plan checks for review
simultaneously, we will discuss with City Staff how the reviews should be prioritized,
how RJM can best accommodate the City's schedule, and our estimated timeframe
for plan check return.
INSPECTION SERVICES
Our comprehensive inspection services include:
Field review of the project site conducted by RJM's site inspection landscape architect
at the request of City staff.
Field review of landscape improvements on -site during the plan check process or
at the completion of construction to verify that landscape and irrigation installation
is in compliance with the design plans, performed by our site inspection landscape
architect.
Coordinate with Irrigation Plan Reviewer and City Staff the necessity of landscape and
irrigation review/audits as required by City of Santa Ana MWELO.
Provide summary of recommended corrections (punch list) for contractors required
to be consistent with the approved construction drawings (within 3 days of
inspection).
Perform follow-up inspections as requested by City Staff.
26 1 City of Santa Ana - On -Call Landscape Architectural Services
Scope of Services (continued)
QUALITY ASSURANCE
The success of RJM Design Group can best be measured by our numerous long-term relationships
with our valued clients. In order to foster these relationships, our goal is to produce a high -quality
product in the most effective manner possible by utilizing our proven QA/QC procedures.
Our Quality Assurance Program is process -oriented and begins with experienced staff alon with our
firm's commitment to ongoing education. Our experience is based on hundreds of success?,ul projects
and gratified clients. Our staff is encouraged to continually pursue expanclin� their current knowledge
base in order to allow us to be at the forefront of our industry. Continuing e u cation is pursued in the
following areas:
AIIA - American Institute of Architects
ISA CA - International Society of Arborists, Certified Arborist
ASLA - American Society of Landscape Architects
CPSI - Certified Playground Safety Inspector
LEED - Sustainable Practices
PSMJ - Project Management
QSP & QSD - Qualified SWPPP Practitioner and Developer
STMA - Sports Turf Managers Association
In addition to our well-educated and seasoned professionals is our thorough understanding of the
project development process. This allows us to share information with our consultant team and clients
so that our projects evolve in a proactive and wel I -orchestrated manner. Communication among staff,
team members and client include the following project parameters:
Project Goals - clearly identified.
Program Needs - confirmed with the client.
Schedule - a project schedule is established at the onset which outlines the process evolution,
major milestones, submittal dates, reviews, approvals, bid, construction, project opening, one-
year follow up/review.
Budget - understanding the budget is critical to a project's success. The project budget is clarified
(client staff, consultant tees, entitlement costs, construction costs, etc.) versus construction
budget.
Construction Estimates - RJM maintains an extensive library of unit costs that are acquired
through our numerous public bids, as well as from specialty consultants and independent cost
estimators. This allows our preliminary opinion of probable construction costs to accurately reflect
the anticipated contractors' bids.
Our office environment is an open studio that allows for continual sharing of ideas and collaboration
between our expe rien ced principals, project managers, and staff members. We believe that this
interaction pro motes effective communication that is vitally important to the success of every project.
Team meetings are scheduled at regular intervals to ensure that accurate communication on key
project aspects is shared and understood.
Noteworthy to RJM and unique when compared to other firms, is that the same design team,
individual staff members responsible for all preliminary design phases, will continue on and retain
responsibility for the preparation of the final construction documents. We believe that this approach
allows for a more consistent and accurate method of ensurin? that all of those special details
L
discussed in the design phase are carried throughout the fina construction document process. This
method is fundamental for maintaining quality assurance, limiting change orders, and effectively
controlling construction costs.
The continual monitoring of project evolution provides the ability to confirm that appropriate progress
is being made on an ongoing basis. This review is instrumental in confirming that pro ' ject goals,
program needs, schedules and budgets are as intended and that unforeseen changes, "curve balls", do
not occur inappropriately.
City of Santa Ana - On -Call Landscape Architectural Services 127
QUALITY CONTROL PLAN
Our open office "bullpen" setting is especially conducive to regular milestone reviews and
monitoring of a project. This review plays a central role in our quality control effort. The importance
of plan review, checking, and cross-checking cannot be overemphasized, given the complexity and
time constraints under which construction documents are often produced. Our review benchmarks
include:
Documents are comprehensively checked at key milestones and regular 'Intervals.
One person checks all important dimensions, gradients and utility infrastructure.
The person responsible for the drawings reviews the specifications, and the specifier
reviews the drawings.
Regular consultant team meetings are held to review the documents produced by each for
coordination (utility, civil, electrical, etc.)
The Principal Landscape Architect will be ultimately responsible for all work produced
under his or her direction. A constant review process is implemented in all phases of the
work.
The Client is involved in reviewing plans at regular intervals and approving the construction
documents before they are issued for bid.
Another integral component in our quality control process is the utilization of our "RJM lessons
learned checklist." This checklist contains the learning experiences that we have encountered over
34 years of project development. It is a useful tool that allows us to systematically review our work
and that of our consultant team to ensure that we are applying the collaborative experience learned
to the benefit of our projects.
In addition to our in-house quality control efforts, we are also continually learning and applying the
ongoing "lessons learned" from our outside plan check services provided to multiple agencies. This
methodical approach to outside projects gives us the unique advantage of reviewing our own plans
and specifications with an impartiality that allows for a fresh and unbiased evaluation.
COMMUNICATIONS APPROACH
An assigned Project Manager from RJM Destn Group for the specific project will be the main
point ot contact with the City for the life of t project. RJM Design group will act as the project
lead and main coordinator for all project deliverables. All communications from sub consultants
will be conducted through RJM Design Group.
1. Consultants can participate in online virtual meetings via Zoom, Microsoft Teams,
or other video conferencing applications. Meetings to be held at regular intervals during
the early phases of the project and continue on an as -needed basis thereafter to assess
progress and provide direction throughout the performance of the services and preparation
of the project deliverables.
2. RJM will prepare all meeting agendas for identified scheduled meetings with the City
and provide a summary of key issues with action items (meeting notes) discussed at each
meeting.
I
28 1 City of Santa Ana - On -Call Landscape Architectural Services
Scope of Services (continued)
COMMUNITY OUTREACH AND EDUCATION
Keeping our community services running faces significant challenges today. Develop your
communications plan with easy -to -deploy tools that enable a two-way dialogue with your
community. With the following tools at your disposal you can successfully implement your
communications plan. Whether you are prioritizing reopening of community facilities or developing
new projects these tools will help bring the community together in a safe virtual environment.
Public Communications Portal: Develop a single point of connection for your community to weigh
in on issues, share feedback, and discover resources with dynamic mapping, infographics, videos,
and surveys. Build a controlled dialogue with your community to keep them informed and solicit
information necessary for the success of any project.
Virtual Town Hall Meetings: Expand your outreach through a series of pre-recorded and live
meetings online. Share updates, project news, timelines, and even build consensus with direct
live online polling. Virtual town hall meetings are an easy way to keep your community informed
through existing social media platforms supplemented with RJIVI's live broadcast and polling
resources.
Virtual Facility Tours: Not every site is accessible to the public. To accurately convey a sense of
place and truly inform participants of the potential opportunities whether it be a new project site
tour, a grand opening, or construction updates. Incorporating 360 videos and photos can bring a
new environment to anyone anywhere.
Live Online Polling: Today everyone is busy. Community meetings do not often fit in our schedules.
Weather it is youth sports, late work schedules, national sports, elections, or even national stay at
home directives, LIVE polling enables everyone to take part from their smart phone or PC and share
their ideas. Participants can vote LIVE creating a community consensus in real time.
Mapping Community Needs: Notjust any simple Q&A internet survey. RJIVI employs specific
ESRI survey tools to create in depth surveys where participants can answer questions in new and
innovative ways. The results are geolocated and mapped to identify where specific needs are in the
community. Infographics are developed to share results back with the community. Our goal is to
provide a comprehensive community outreach process that maintains the vision and expectations
of those using the park now and in the future.
All
1W - U J.2iiiIIIIIIIIIIIIIIIIIN.-
City of Santa Ana - On -Call Landscape Architectural Services 129
Certifications
Appendix
ATTACHMENT 3-1: NON -COLLUSION AFFIDAVIT
CERTIFICATIONS
NON -COLLUSION AFFIDAVIT
(Title 23 United States Code Section 112 and
Public Contract Code Section 7106)
To the CITY OF SANTA ANA DEPARTMENT OF PLJBLIC WORKS
In accordance with Title 23 United States Code Section 112 and Public Contract Code 7106 the BIDDER
declares that the bid is not made in the interest of, or on behalf of, any undisclosed person, partnership,
company, association, organization, or corporation; that the bid is genuine and not coflusive or sham; that
the BIDDER has not directly or indirectly induced or solicited any other BIDDER to put in a false or sham
bid, and has not directly or indirectly colluded, conspired, connived or agreed with any BIDDER or anyone
else to put in a sham bid, or that anyone shall refrain from bidding; that the BIDDER has not in any
manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the
bid price of the BIDDER or any BIDDER, or to fix any overhead, profit, or cost element of the bid price,
or of that of any other BIDDER, or to secure any advantage against the public body awarding the contract
of anyone interested in the proposed contract; that all statements contained in the bid are true; and, further,
that the BIDDER has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or
the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to
any corporation, partnership, company association, organization, bid depository, or to any member or agent
thereof to effectuate a collusive or sham bid.
Note: The above Non-coflusion Affidavit is part of the Proposal. Signing this Proposal on the
signature portion thereof shall also constitute signature of this Non -collusion Affidavit. BIDDERS
are cautioned that rnpking a false certification may subject the certifier to criminal prosecution.
Signed
State of California V
County of
Subscribed and sworn to (or affirmed) before me on this 15+i\ day of 20 3 by
.L
Larrq g_wan provedto me on the basis of satisfactory evidence to be the person(s) who appeared
before me. J J
------------
.0 AMANDA JOY MEYER
California
Notary Public
Orange County
Commission # 2376005
y Comm, Expires Sep 23, 2025
Nota �` Public Signature Notary Public Seal
City of Santa Ana RFP 22-097
Page A3-1
30 1 City of Santa Ana - On -Call Landscape Architectural Services
Appendix
ATTACHMENT 3-2: NON -LOBBYING CERTIFICATION
CERTIFICATIONS
The prospective participant certifies, by signing and submittig this bid or proposal, to the best of his or her
knowledge and belief, that:
No federal appropriated furids have been paid or will be paid, by or on behalf of the undersigned, to
any person for influencing or attempting to influence an offic er or employee of any federal agency, a
Member of Congress, an officer or eniployee of Congress, or an employee of a Member of Congress
in connection with the awarding of any federal contract, the making of any federal grant, the making
of any federal loan, the entering into of any cooperative agreement, and the extension, continuation,
renewal, amenchrient, or modification of any federal contract grant, loan, or cooperative agreement.
2. If any funds other than federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence any officer or employee of anyfederal agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in
connection with this federal contract, grant loan, loan or cooperative agreement, the undersigned
shall complete and submit a "Disclosure of Lobbying Activities".
This certification is a material representation of fact upon which reliance was placedwhen this transaction was made
or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed
by Section 1352, Title 3 1, U. S. Code. Any person who fails to file the required certification shall be subject to a civil
penalty of not less than $ 10,000 and not more than $ 100,000 for each such failure.
The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require that the
language of this certification be included in all lower tier subcontracts, which exceed $ 100,000 and that all such sub
recipients shall certify and disclose accordingly.
Firm RJM Design Group, Inc.
7-
Signed and Printed Name:
Title President
Date March 15, 2023
Larry P. Ryan
City of Santa Ana RFP 22-097
Page A3-2
City of Santa Ana - On -Call Landscape Architectural Services 131
Certifications (continued)
Appendix
ATTACHMENT 3-3: NON-DISCRINUNATION CERTIFICATION
CERTIFICATIONS
Signature below certifies acknowledgement of Attachment 3-3, Page A3-3 and A3-4.
by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive
Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontract
or purchase order as the administering agency may direct as means of enforcing such provisions,
including sanctions for noncompliance; provided, however, that in the event the Consultant becomes
involved in, or is threatened with, litigation with a sub -consultant or vendor as a result of such
direction by the administering agency, the Consultant may request that the United States enter into
such litigation to protect the interests of the United States.
8. Pursuant to California Labor Code Section 1735, as added by Chapter 643 Stats. 1939, and as
amended,
No discrimination shall be made in the employment of persons upon public works because of race,
religious creed, color, national origin, ancestry, physical handicaps, mental condition, marital status, or
sex of such persons, except as provided in Section 1420, and any consultant of public works violating
this Section is subject to all the penalties imposed for a violation of the Chapter.
Signed:
Title: Presidev
Firm: RJM Design Group, Inc.
Date: March 15, 2023
32 1 City of Santa Ana - On -Call Landscape Architectural Services
Appendix
Note: Should the City of Santa Ana need assistance with plan review/plan checks, we have the
proven capabilities to begin work immediately per the City's review and approval of the Plan Check
form.
Ppinp 1
CITY OF SANTA ANA
LANDSCAPE ARCHITECTURAL PLAN CHECK
PLAN NAME:
PLAN CHECK NO.:
PLAN CHECKED BY:
FIRM:
PLAN CHECK DATE:
1 ST
1 2 ND
3 RD
RECOMMENDED FOR APPROVAL:
CITY PLANNING REPRESENTATIVE:
YES
NO
N/A
A. BASE SHEET
E
0
E
1 .
Legal boundaries (easements, tract/parcel/lot lines, etc.).
E
E
0
2.
Label adjacent properties.
E
E
0
3.
Match lines, project limit lines.
E
0
0
4.
Structures, paving, walks, walls/fences/gaL.
E
0
E
5.
Utilities, hydrants, transformers.
11
0
0
6.
Completeness: Plans, details, specifications.
E
0
0
7.
Referencing legends, tables, etc.
B. TITLE SHEET
1 .
Maps:
E
0
0
a. Vicinity (Freeways, Major � ials, Loc., -eets, et,
E
Ll
0
b. Location (Local Streets -- Area, Label cent Development, etc.)
E
0
0
2.
Sheet Index
11
11
11
3.
Specify project type: (i.e. new, rb. "itated, publ� irivate)
4.
MWELO Reporting Option:
a. MWELO Re, +s
E
0
0
b. Prescriptiv impii, Option
El
0
0
5.
Owner/DevelOPE Name, At- 's and Te, ne Number
6.
Data:
El
0
0
a. S, ie of new lana, ipe area.
11
11
11
b. Aare fou. of rehabilitated area.
F1
L
0
C. xcentage o. grea.
d. ee total by sp(� by street and grand total number of trees by Container size.
e. ct area (Gross and net acres).
7.
General , -� (to be included on Title Sheet):
All w, liall comply with the City of Santa Ana Standards for Landscape
DeveloI. nt.
The Dlant material supplier and/or landscape contractor shall provide guaranteed
,ce to the City Landscape Inspector that all plant material is consistent with the
pproved plant legend considering genus, species, cultivars, and size specified. All
,)Iant material not consistent with the plant legend may be rejected.
F1
0
All trees shall equal or surpass Devil Mountain Wholesale Nursery standards for size
and quality. (www.devilmountainnursery.com)
E
0
d. All shrubs and groundcover shall equal or surpass Monrovia Nursery standards for
size and quality. (www.monrovia.com)
E
0
0
e. All revisions and change orders to the approved landscape architectural plans and
specifications are subject to the review and approval of the City Landscape Architect
before work may continue. Minor changes are to be e-mailed to the City Landscape
Architect and the City Landscape Inspector. Major changes are to be done with two
revised plain paper copies being sent to the City with notification given to the City
Landscape Inspector.
E
0
0
f. Contractor shall notify Underground Service Alert (USA) before start of construction
at 811. An encroachment permit is required for potholing to verify existing location
of utilities.
11
11
11
9. "List" all utility companies with phone numbers on the title page.
Add note: The California Public Utilities Code mandates that the gas company is
notified a minimum of two days prior to the start of construction.
THIS DOCUMENT IS THE PROPERTY OF RIM DESIGN GROUP, INC., AND NO PART THEREOF SHALL BE USED, REUSED, OR MODIFIED WITHOUT THE
WRITTEN CONSENT OF RIM DESIGN GROUP, INC. 0 2022 RJM Design Group, Inc. All rights reserved.
City of Santa Ana - On -Call Landscape Architectural Services 133
Appendix (continued)
Page 2
YES
NO
N/A
El
0
El
8.
Revision Block
Ll
Fl
11
9.
Submittal Date Block (including submittal number and date of submittal)
El
0
11
10.
Title block with project name, address, and subdivision assignment. (Tract# or Parcel Map)
El
0
11
11.
Maintenance responsibility noted.
Ll
Fl
Ll
12.
Water Conservation Concept Statement included on title sheet.
El
0
E
13.
Plans stamped and signed by a professional landscape architect licensed by the state of
California.
C. HARDSCAPE
Ll
Fl
Ll
1 .
Access Ways (sidewalks, trails, paving, etc.). Referenced only on landscaping plans.
All improvements to be constructed per grading or improvement plans.
2.
Barriers (walls, fences, gates, etc.)
a. 6" mow strips between:
1) Turf and walls and/or ground cover and shrubs
2) Turf and planters
Ll
Fl
11
b. Indicate barriers (fences, gates, walls, mow strips, etc.) on plans. Retaining walls to
be constructed under building permit.
3.
Locations of all ground mounted equipment show cormers, fire equipment,
utility boxes)
D. INFRASTRUCTURE
1 .
Irrigation
0
El
a. Water supply type (i.e. potab, �ycled L il) specif� in plans.
0
El
b. Locations: point of connections, 19r and
C. Backflow Device:
F1
Fl
Ll
1 ) Minimum 12" abr%,,- finish gra,_
11
11
11
2) Elevation at
11
11
11
3) Brass
0
El
d. Wye Strainer
e. Water Meter i, 'lation
0
El
1 ) Location
F1
0
El
2) AA/,qter presSL static residual
0
L1
3) ')f conneu .,rical and water
11
El
4 Met, �e
El
0
El
Peaku nd in gall, er minute (GPM)
11
11
11
Highest E;. '�on of irn6 ihead
7
0
El
HOA and hc,..ieowner Systems on separate water meters.
In,, n Control Valves
7
0
El
1 ) ximum gallons per minute
El
0
El
2) L ,
11
Fl
L1
3) Valve call out containing controller station, valve size, gpm flow and
hydrozone.
0
El
Detailed pressure calculations for worst condition for each point of connection.
F1
0
El
1) Separate valves for top, middle and bottom of slope.
F1
Ll
6) Separate valves to control water quality / filtration areas.
11
-1
11
7) Valves to be located outside of turf play areas.
8) Monthly irrigation schedules shown for plant establishment period, the
established landscape, and any temporary irrigated area.
9) Regular maintenance schedule for checking, adjusting, and repairing
irrigation, etc. included on plans.
El
9. Check valves in sprinkler heads
h. Valves
El
0
El
1 ) Gate/ball valve prior to street crossing, and at poc.
El
Fl
7
2) Pressure reducing valve with pressure setting indicated.
3) Master valve required. (Except Residential)
i. Legend
El
0
El
1 ) Manufacturer
El
0
El
2) Model
Ll
Fl
Ll
3) Pressure in square inches
El
0
El
4) Gallons per minute
El
0
El
5) Radius
11
0
11
6) Precipitation rate
THIS DOCUMENT IS THE PROPERTY OF RJM DESIGN GROUP, INC., AND NO PART THEREOF SHALL BE USED, REUSED, OR MODIFIED WITHOUT THE
WRITTEN CONSENT OF RIM DESIGN GROUP, INC. (D 2022 RIM Design Group, Inc. All rights reserved.
Santa Ana -Plan Check Form Rev. 02-08-22
34 1 City of Santa Ana - On -Call Landscape Architectural Services
Page 3
YES
NO
N/A
7
0
El
7) Pattern
F1
Fl
Ll
8) Description
j. Sprinkler Heads
1 Pop-up:
El
F1
El
a) 6" for turf areas.
El
Fl
7
b) 12" for planting / shrub areas.
El
F]
El
c) Swing joints on risers adjacent to high traffic areas.
F1
Fl
Ll
2) Spacing not to exceed 50% of diameter.
11
11
L1
3) Above -grade sprinkler risers not allowed. (except on slope surfaces and
against walls / fences).
11
F1
El
4) Planting areas less than 10' in width irrigated with subsurface or low volume
irrigation system.
7
0
El
5) No overhead irrigation within 24 inches of any non -permeable surface.
F1
0
El
6) Non turf areas on slopes greater than 4:1 irrigated with drip irrigation or other
low -volume irrigation technology. Application rate on slope
0.75 in. / hr. max.
k. Quick -Coupling Valves
0
El
1 ) Maximum 200'spacing
El
F1
El
2) Brass
7
0
El
3) Installed 12" into paved medians
1. Pump: Provide the following:
7
0
El
1) Grades at placement
7
0
El
2) Electrical connection
F1
Fl
L1
3) Switch panel
F1
El
4) Control switches
0
El
m. Automatic rain shut-off and high flow senso, -luired, except for residential.
0
El
n. Wind sensor
0. Controller with the followin,r
F1
Fl
Ll
1) Smart automatic irr ion contru ')ased o. avapotranspiration or
moisture sensors.
El
F1
El
2) Grounding rod
7
0
El
3) On/Off switch
7
0
El
4) Enclosi-
7
0
El
5) Rair Igntral Co, 'A the Preserve Development)
P_ Piping an eevi%
11
L1
1 G; anized ma. and latb for City -maintained slope areas and areas
ained within ii, -ably offe. 'lope areas of dedication.
:olet-resistant I- ilyvinyl Chloiide above grade for private slope areas.
El
F]
El
Sch, 40 Polyvinyl Chloride 1 1/2" or less mainline buried 18" deep.
F1
Fl
F1
Class lolyvinyl Chloride 2" or more mainlined buried 24" deep.
11
11
F1
Class 20(, yvinyl Chloride laterals buried 12" deep.
F1
Fl
7
Galvanized pipe sleeving across terrace drains.
F1
Fl
Ll
7) -1olyvinyl Chloride sleeving below ground.
Testii. '50 pounds per square inch for 3-hour minimum.
Referen,-- all Improvements shall comply with the Standard Uniform Building Code.
El
F1
�-' 'Is of all major irrigation components.
F1
Fl
Ll
t. lition for City -maintained areas must be on a separate water meter and
3ontroller.
11
Ll
Plans contain copy of cover sheet with signed and dated City of Santa Ana Water
signature block.
11
V. Irrigation stations conform to the landscape hydrozones.
7
W. Plans contain a note stating "I have complied with the criteria of the ordinance and
applied them accordingly for the efficient use of water in the irrigation design plan."
2. Water Usage Worksheets
11
El
a. Water Use Calculations included in the submittal. Includes Maximum Applied Water
Allowance (MAWA), Evaporation Adjustment Factors (ETAF) and Estimated Total
Water Use (ETWU).
3. Recycled Water: All project sites south of Schaefer Avenue shall be designed to
incorporate recycled water infrastructure and be in conformance with the City of Santa Ana
Water regulations for use of recycled water.
THIS DOCUMENT IS THE PROPERTY OF RJM DESIGN GROUP, INC., AND NO PART THEREOF SHALL BE USED, REUSED, OR MODIFIED WITHOUT THE
WRITTEN CONSENT OF RIM DESIGN GROUP, INC. (D 2022 RJM Design Group, Inc. All rights reserved.
Santa Ana -Plan Check Form Rev. 02-08-22
City of Santa Ana - On -Call Landscape Architectural Services I 3S
Appendix (continued)
Page 4
YES
NO
N/A
a.
Recycled Water
7
Fl
Ll
1 ) Plans contain City of Santa Ana Standard Recycled Water Notes
7
2) Plans conform to Recycled Water Use Requirements
E. SOFTSCAPE
F1
F]
Ll
1 Plans
are in substantial conformance to City -approved preliminary landscape plans.
(Submit copy of City approved Preliminary Plan).
2. Planting
a.
Street Trees
1 ) Minimum 24" box
2) From approved list
3) Conform to adjacent tracts
4) Spacing on arterial streets
a) Minimum 30'on center both sides (formal)
F1
Fl
F1
b) Minimum 18 to 30 trees per 1,00rl '--f (informal)
b.
"On -site" Trees
11
11
Ll
1 ) Placement considering views.
11
11
El
2) None planted ir. 'erground util 3aserr
7
0
El
3) Staked (per City 'qrds)
F]
0
El
4) Root control containL 'from an, ,cape (in, te manuf. & model no.)
11
Fl
Ll
5) Cinch Ties (Min. 2 pert, ir VIT'i ' -- (2 per tree)
11
F1
El
6) Greenbelt requirements cL. with CIL, -cirds per the zoning ordinance
7
0
El
7) Represented graphically at n, size
F1
Fl
Ll
8) Tree guards ir
11
F1
El
9) Meets mini- .. on-b,, 4 requit, its for residential projects.
10) Meets m' ium on-sit6 )e requirements for commercial and industrial
projec'
C.
Hydrozones
1 ) Hydrozone- "qeated P abeled by number, letter, etc.
11
Fl
Ll
2) -ify hydro. \Al-' sage as high and moderate, moderate and low, low
— IV low.
d.
de Plant.. 7' or great -tical height)
7
Planteo qround c, 9nd irrigated with permanent irrigation system.
F1
F]
F1
One 15-ga. tree per 1, SF of slope.
El
F1
El
One 5-gallon shrub per 100 SF of slope.
F1
0
El
Fut� �lification Plan required
F1
F]
Ll
f.
Water oatibility
El
Add note. .-\bove ground utilities screened with appropriate plant material.
Hydroseed:
F1
1 Seed mix type (botanical and common names, purity and germination).
F1
F1
Quantities in pounds per 1,000 SF or acre.
F1
F1
3) Slurry components.
Legend:
1 ) Symbol
0
El
2) Botanical and common names
0
-
3) Quantities
L
0
4) Size
F1
Ll
5) Notations
El
Ll
El
6) WUCOLS factor
F1
F]
11
j.
Visibility: Sight Distance Triangles at intersections/driveways. (per City criteria)
El
k.
Setbacks: 10' minimum between property line and screen walls on arterial
highways.
1.
Shrubs:
F1
F]
Ll
1 ) 5-Gallon minimum
El
F1
El
2) Shrubs designed with a layering effect adjacent to buildings and in public view
areas. (Transition from lower height shrubs in front of planting area to medium
to tall height shrubs in rear of planting area.)
F1
0
El
3) Shrubs planted in drifts spaced to appear as filled -in masses, in lieu of spotty
placement of individual shrubs.
THIS DOCUMENT IS THE PROPERTY OF RJM DESIGN GROUP, INC., AND NO PART THEREOF SHALL BE USED, REUSED, OR MODIFIED WITHOUT THE
WRITTEN CONSENT OF RIM DESIGN GROUP, INC. (D 2022 RIM Design Group, Inc. All rights reserved.
Santa Ana -Plan Check Form Rev. 02-08-22
36 1 City of Santa Ana - On -Call Landscape Architectural Services
Page 5
YES
NO
N/A
M. Ground Cover
1) Cuttings 12" OC maximum spacing
2) 1 -gallon (spacing per variety)
3) 3" min. depth of shredded bark mulch in all planter areas.
F1
Fl
L
4) Designated insect habitat
n. Water Features:
F1
Fl
L
1) Recirculating water system.
F1
F1
El
2) Recycled Water.
11
El
11
3) Surface area indicated and included in water budget calculations.
11
11
11
0. Current agronomic soils report with laboratory soils analysis and amendment
recommendations submitted.
11
El
11
G.
SPECIFICATIONS: Edit Specifications to include only those elements that pertain to this
project.
H.
MAINTENANCE: Show responsibility on title sheet and on each page.
a. All improvements are to be maintained by the developer until maintenance
responsibility is turned over to the individual homeowner.
b. All improvements are to be maintained by the property o-
C. All improvements are to be maintained by the City.
d. All improvements are to be maintained by the Mast, ssociati
e. All improvements are to be main" by the Ass( tion.
1.
OTHER COMMENTS: Requirements for enhanct_ c1scape fe res conditic of approval.
J.
CONDITIONS OF APPROVAL: Plans are in conforma. vith the the Conditions
of Approval (submit copy of Conditions of Approval)
F1
Li
L
K.
ADDITIONAL INFORMATION REQUIRED:
F1
Li
L
L.
Signed and dated City of Santa Ana W r signatur, Nck inCILied on title sheet:
(Use signatuk -ck below)
i T eAN7A ANA
PL _1C \,Vc- _1B IDEF-PAT"FEN7'
NOINF_EEr� E)IVISION
�VED FO;Z PLJEK_1� A/,�7E;Z F��G[�[TlFa
.avlEw,
IZETIT-'- Li- jRMS AND ALL PLAN CHECK SETS
fH )MMENTS WITH NEXT SUBMITTAL)
THIS DOCUMENT IS THE PROPERTY OF RJM DESIGN GROUP, INC., AND NO PART THEREOF SHALL BE USED, REUSED, OR MODIFIED WITHOUT THE
WRITTEN CONSENT OF RJM DESIGN GROUP, INC. @ 2022 RJM Design Group, Inc. All rights reserved.
Santa Ana -Plan Check Form Rev. 02-08-22
City of Santa Ana - On -Call Landscape Architectural Services 137
hk
Community Inspired oes AN
14
DESIGN
Rj M GROUP
ity Inspired Spaces
RJM Design Group, Inc.
31S91 Camino Capis rano
5
1 n C'
ran 0
San Juan Capistrano, CA 926675
rjm@rjmdesigngroup. om
www.RJMdesigngroup. om
[9491493-2690 fox
[9491493-2600 phone
EXHIBIT C
COMPENSATION
Consultant's Fee Proposal including hourly rates if applicable
WL
OL 13
0
m
LJ�k 77
h N
L
WL
-P
AL .9 W6
�C- 3
L3
T.D
L%
SA WW&
.66
X,
im
WX
7.
Fee Proposal — Hourly Rate Schedule
RJM DESIGN GROUP, INC.
Principal Landscape Architect
$190 - $210 per hour
Associate Landscape Architect
$170 - $180 per hour
Landscape Architect
$1SS - $165 per hour
Job Captain / Landscape Designer
$140 - $150 per hour
CADD Technician / Graphics
$125 - $135 per hour
Clerical
CIVTEC (CIVIL ENGINEER)
Principal
$95 per hour
$18S per hour
Project Manager
$150 per hour
Project Engineer
$125 per hour
Project Surveyor
$120 per hour
Design Engineer
$100 per hour
Draftperson
$75 per hour
Project Assistant
$60 per hour
2-Man Survey Crew
$275 per hour
3-Man Survey Crew
GLASIR (IRRIGATION)
On -Site Consulting
$3SS per hour
$13S per hour
Irrigation Designer
$110 per hour
Plan Check
FBA ENGINEERING (ELECTRICAL ENGINEERING)
Principal / Project Director
$110 per hour
$210 per hour
V.P. / Senior Associate
$160 per hour
Associate / Project Manager
$160 per hour
Construction Support
$135 per hour
Electrical Designer
$110 per hour
CAD / BIM Designer
$90 per hour
Technical Typist
SVA ARCHITECTS
Partners
$50 per hour
$225 per hour
Principals
$210 per hour
Sr. Project Architect / Manager
$195 per hour
Sr. Project Designer
$19S per hour
Project Architect / Manager
$17S per hour
Project Designer
$17S per hour
Job Captain
$1 SS per hour
Intermediate Technical Designer
$125 per hour
Junior Technical Designer
$100 per hour
Administrative Staff
$75 per hour
JONES AND MADHAVAN
Principal Architect
M
$200 per hour
Principal Mechanical Engineer
$200 per hour
Architectural Designer
$125 per hour
Mechanical Designer
$125 per hour
CAD Draftperson
$95 per hour
Clerical
NEWLINE SKATEPARKS
Principal Director of Operation
$65 per hour
$180 per hour
Project Manager
$120 per hour
Design Director
$120 per hour
I Design Production
1 $100 per hour
Charges for subconsultant services are billed at cost plus a 15% coordination fee.
REIMBURSABLE EXPENSES
When incurred, the following project expenses will be billed at cost plus 1S% administrative fee in
addition to the above professional services fee:
Printing, plotting, copying, scanning, photography, graphic expenses
Delivery, shipping, and handling of documents
Permits, plan check, and inspection fees
City business license
Soils testing
Billings for all time and materials and contract extension work shall be in accordance with the level
of work performed based on the categories listed above.
Hourly rates will be escalated each August 1st in accordance with any increase in the Consumer
Price Index or other mutually agreed upon cost index, beginning with August 1, 2024. Provisions
for fee escalation pertain to all contract extensions and additional work.
hk
Community Inspired oes AN
14
DESIGN
Rj M GROUP
ity Inspired Spaces
RJM Design Group, Inc.
31S91 Camino Capis rano
5
1 n C'
ran 0
San Juan Capistrano, CA 926675
rjm@rjmdesigngroup. om
www.RJMdesigngroup. om
[9491493-2690 fox
[9491493-2600 phone
EXHIBIT 8
CONSULTANT AGREEMENT BETWEEN THE CITY OF SANTA ANA AND
RRM DESIGN GROUP FOR ON -CALL LANDSCAPE
ARCHITECTURAL SERVICES
THIS AGREEMENT is made and entered into on this l6th day of May, 2023 by and between
RRM Design Group ("Consultant"), and the City of Santa Ana, a charter city and municipal
corporation organized and existing under the Constitution and laws of the State of California
rcityll).
RECITALS
A. On February 22, 2023 the City issued a Request for Proposal No. 22-097 by which it
desired to retain a Consultant having special skill and knowledge in the field of- landscape
architectural services on an on -call basis for the City's Public Works Agency.
B. Consultant submitted a responsive proposal that was among those selected by the city.
Consultant represents that it is able and willing to provide such services described in the
scope of work that was included in the RFP No. 22-097.
C. In undertaking the performance of this Agreement, Consultant represents that it is
knowledgeable in its field and that any services performed by Consultant under this
Agreement will be performed in compliance with such standards as may reasonably be
expected from a professional consulting firm in the field.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the
terms and conditions hereinafter set forth, the parties agree as follows:
1. SCOPE OF SERVICES
Consultant shall perform the services that were described in the scope of work included in
the RFP No. 22-097, during the term of this Agreement, the tasks and obligations including all
labor, materials, tools, equipment, and incidental customary work required to fully and adequately
complete the services described and set forth in "Scope of Services - Exhibit A", attached hereto
a,nd incorporated by reference, and as further described in Consultant's Proposal, attached hereto
I an incorporated herein by this reference as "Consultant's Proposal - Exhibit B".
COMPENSATION
a. City neither warrants nor guarantees any minimum or maximum compensation to
Consultant under this Agreement. Consultant shall be paid only for actual services
performed under this Agreement at the rates and charges identified in Consultant's Fee
Proposal, which is attached hereto and fully incorporated herein by this reference as
"Compensation - Exhibit C". Consultant is one of ten (10) separate consultants
selected to provide services on an on -call basis under RFP 22-097. The total
compensation for services provided by all consultants selected under RFP 22-097 shall
not exceed the shared aggregate amount of $5,000,000.00 during the term of this
Agreement, including any extension periods, as set forth in Section 3, below.
Page 1 of 10
b. Payment by City shall be made within forty-five (45) days following receipt of proper
invoice evidencing work performed, subject to City accounting procedures. Payment
need not be made for work which fails to meet the standards of performance set forth
in the Recitals which may reasonably be expected by City.
c. Notwithstanding any contrary terms contained within Consultant's Fee Proposal,
Consultant's fees shall not increase by more than 3% annually over the term of this
Agreement, including any extension periods, unless directly affected by Prevailing
Wage laws, if applicable.
3. TERM
This Agreement shall commence on May 16, 2023 and end on May 15, 2026, with the
option for the City to grant up to two (2), one-year extension, exercisable by a writing by the City
Manager and the City Attorney, unless terminated earlier in accordance with Section 15, below.
4. INDEPENDENT CONTRACTOR
Consultant shall, during the entire term of this Agreement, be construed to be an
independent contractor and not an employee of the City. This Agreement is not intended nor shall
it be construed to create an employer -employee relationship, a joint venture relationship, or to
allow the City to exercise discretion or control over the professional manner in which Consultant
performs the services which are the subject matter of this Agreement; however, the services to be
provided by Consultant shall be provided in a manner consistent with all applicable standards and
regulations governing such services. Consultant shall pay all salaries and wages, employer's social
security taxes, unemployment insurance and similar taxes relating to employees and shall be
responsible for all applicable withholding taxes.
5. OWNERSHIP OF MATERIALS
This Agreement creates a non-exclusive and perpetual license for City to copy, use,
modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property
embodied in plans, specifications, studies, drawings, estimates, and other documents or works of
authorship fixed in any tangible medium of expression, including but not limited to, physical
drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or
caused to be prepared by Consultant under this Agreement ("Documents & Data"). Consultant
shall require all subcontractors to agree in writing that City is granted a non-exclusive and
perpetual license for any Documents & Data the subcontractor prepares under this Agreement.
Consultant represents and warrants that Consultant has the legal right to license any and all
Documents & Data. Consultant makes no such representation and warranty in regard to
Documents & Data which were provided to Consultant by the City. City shall not be limited in
any way in its use of the Documents and Data at any time, provided that any such use not within
the purposes intended by this Agreement shall be at City's sole risk.
Page 2 of 10
6. INSURANCE
Consultant shall procure and maintain for the duration of the contract insurance against
claims for injuries to persons or damages to property which may arise from or in connection with
the performance of the work hereunder and the results of that work by the Consultant, its agents,
representatives, employees or subcontractors.
a. Consultant shall not commence work for the City until it has provided evidence
satisfactory to the City that it has secured all insurance required under this Section. In
addition, Consultant shall not allow any subconsultant to commence work on any
subcontract until it has secured all insurance required under this Section.
b. Insurance coverage shall be at least as broad as:
(i) Commercial General Liability (CGL): Insurance Services Office
Form CG 00 01 covering CGL on an "occurrence" basis, including
products and completed operations, property damage, bodily injury and
personal & advertising injury with limits no less than $2,000,000 per
occurrence. If a general aggregate limit applies, either the general
aggregate limit shall apply separately to this project/location (ISO CG
25 03 or 25 04) or the general aggregate limit shall be twice the required
occurrence limit.
(ii) Automobile Liability: Insurance Services Office Form Number CA
0001 covering, Code I (any auto), or if Consultant has no owned autos,
Code 8 (hired) and 9 (non -owned), with limit no less than $1,000,000
per accident for bodily injury and property damage.
(iii) Workers' Compensation insurance as required by the State of
California, with Statutory Limits, and Employer's Liability Insurance
with limit of no less than $1,000,000 per accident for bodily injury or
disease.
(iv) Professional Liability (Errors and Omissions) Insurance
appropriates to the Consultant's profession, with limit no less than
$2,000,000 per occurrence or claim, $2,000,000 aggregate.
(v) If the Consultant maintains broader coverage and/or higher limits
than the minimums shown above, the City requires and shall be entitled
to the broader coverage and/or the higher limits maintained by the
Consultant. Any available insurance proceeds in excess of the specified
minimum limits of insurance and coverage shall be available to the City.
c. Other Insurance Provisions. The insurance policies are to contain, or be endorsed
to contain, the following provisions:
Page 3 of 10
(i) Additional Insured Status. The City, its officers, officials, employees,
and volunteers are to be covered as additional insureds on the CGL
policy with respect to liability arising out of work or operations
performed by or on behalf of the Consultant including materials, parts,
or equipment furnished in connection with such work or operations.
General liability coverage can be provided in the form of an
endorsement to the Consultant's insurance (at least as broad as ISO
Form CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG
20 38; and CG 20 37 fonns if later revisions used).
(ii) Primary Coverage. For any claims related to this contract, the
Consultant's insurance coverage shall be primary insurance primary
coverage at least as broad as ISO CG 20 01 04 13 as respects the City,
its officers, officials, employees, and volunteers. Any insurance or self-
insurance maintained by the City, its officers, officials, employees, or
volunteers shall be excess of the Consultant's insurance and shall not
contribute with it.
(iii)Notice of Cancellation. Each insurance policy required above shall
state that coverage shall not be canceled, except with notice to the City.
(iv)Waiver of Subrogation. Consultant hereby grants to City a waiver of
any right to subrogation which any insurer of said Consultant may
acquire against the City by virtue of the payment of any loss under such
insurance. Consultant agrees to obtain any endorsement that may be
necessary to affect this waiver of subrogation, but this provision applies
regardless of whether or not the City has received a waiver of
subrogation endorsement from the insurer.
(v) Self -Insured Retentions. Self -insured retentions must be declared to
and approved by the City. The City may require the Consultant to
purchase coverage with a lower retention or provide proof of ability to
pay losses and related investigations, claim administration, and defense
expenses within the retention. The policy language shall provide, or be
endorsed to provide, that the self -insured retention may be satisfied by
either the named insured or City.
(vi) Acceptability of Insurers. Insurance is to be placed with insurers
authorized to conduct business in the state with a current A.M. Best's
rating of no less than A:VII, unless otherwise acceptable to the City.
(vii) Claims Made Policies. If any of the required policies provide
coverage on a claims -made basis:
The Retroactive Date must be shown and must be before the date of
the contract or the beginning of contract work.
Page 4 of 10
Insurance must be maintained and evidence of insurance must be
provided for at least five (5) years after completion of the contract
of work.
If coverage is canceled or non -renewed, and not replaced with
another claims -made policy form with a Retroactive Date prior to
the contract effective date, the Consultant must purchase "extended
reporting" coverage for a minimum of five (5) years after
completion of contract work.
(viii) Verification of Coverage. Consultant shall furnish the City with
original Certificates of insurance including all required amendatory
endorsements (or copies of the applicable policy language effecting
coverage required by this clause) and a copy of the Declarations and
Endorsement Page of the CGL policy listing all policy endorsements to
City before work begins. However, failure to obtain the required
documents prior to the work beginning shall not waive the Consultant's
obligation to provide them. The City reserves the right to require
complete, certified copies of all required insurance policies, including
endorsements required by these specifications, at any time.
(ix) Subcontractors. Consultant shall require and verify that all
subcontractors maintain insurance meeting all the requirements stated
herein, and Consultant shall ensure that City is an additional insured on
insurance required from subcontractors.
(x) Special Risks or Circumstances. City reserves the right to modify
these requirements, including limits, based on the nature of the risk,
prior experience, insurer, coverage, or other special circumstances.
7. INDEMNIFICATION
Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers,
agents, employees, contractors, special counsel, and representatives from liability: (1) for personal
injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for
personal injury, including death, and claims for property damage, which may arise from the
negligent operations of the Consultant, its subcontractors, agents, employees, or other persons
acting on its behalf which relates to the services described in section I of this Agreement; and (2)
from any claim that personal injury, damages, just compensation, restitution, judicial or equitable
relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and
hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial
or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in
this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant
further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including
fees and costs for special counsel to be selected by the City, regarding any action by a third party
challenging the validity of this Agreement, or asserting that personal injury, damages, just
compensation, restitution, judicial or equitable relief due to personal or property rights arises by
Page 5 of 10
reason of the terms of, or effects arising from this Agreement. City may make all reasonable
decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing,
to the extent Consultant's services are subject to Civil Code Section 2782.8, the above indemnity
shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of,
pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant.
8. INTELLECTUAL PROPERTY INDEMNIFICATION
Consultant shall defend and indemnify the City, its officers, agents, representatives, and
employees against any and all liability, including costs, for infringement of any United States'
letters patent, trademark, or copyright infringement, including costs, contained in the work product
or documents provided by Consultant to the City pursuant to this Agreement.
Consultant shall keep records and invoices in connection with the work to be performed
under this Agreement. Consultant shall maintain complete and accurate records with respect to
the costs incurred under this Agreement and any services, expenditures, and disbursements
charged to the City for a minimum period of three (3) years, or for any longer period required by
law, from the date of final payment to Consultant under this Agreement. All such records and
invoices shall be clearly identifiable. Consultant shall allow a representative of the City to
examine, audit, and make transcripts or copies of such records and any other documents created
pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all
work, data, documents, proceedings, and activities related to this Agreement for a period of three
(3) years from the date of final payment to Consultant under this Agreement.
10. CONFIDENTIALITY
If Consultant receives from the City information which due to the nature of such
information is reasonably understood to be confidential and/or proprietary, Consultant agrees that
it shall not use or disclose such information except in the performance of this Agreement, and
further agrees to exercise the same degree of care it uses to protect its own information of like
importance, but in no event less than reasonable care. "Confidential Information" shall include all
nonpublic information. Confidential information includes not only written infori-nation, but also
information transferred orally, visually, electronically, or by other means. Confidential
information disclosed to either party by any subsidiary and/or agent of the other party is covered
by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any
information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the
Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant
without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e)
is independently developed by the Consultant without reference to infori-nation disclosed by the
City.
11. CONFLICT OF INTEREST CLAUSE
Consultant covenants that it presently has no interests and shall not have interests, direct
Page 6 of 10
or indirect, which would conflict in any manner with performance of services specified under this
Agreement.
12. NON-DISCRIMINATION
Consultant shall not discriminate because of race, color, creed, religion, sex, marital status,
sexual orientation, gender identity, gender expression, gender, medical conditions, genetic
information, or military and veteran status, age, national origin, ancestry, or disability, as defined
and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization,
promotion, termination or other employment related activities or any services provided under this
Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all
applicable federal, state and local laws and regulations.
13. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and
Consultant, and supersedes any and all other agreements, oral or written, between the parties. In
the event of a conflict between the terms of this Agreement and any attachments hereto, the tenns
of this Agreement shall prevail. This Agreement may not be modified except by written instrument
signed by the City and by an authorized representative of Consultant. The parties agree that any
terms or conditions of any purchase order or other instrument that are inconsistent with, or in
addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each
party to this Agreement acknowledges that no representations, inducements, promises or
agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any
party, which is not embodied herein.
14. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Consultant,
Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior
written consent of the City and any such assignment, transfer, delegation or subcontract without
the City's prior written consent shall be considered null and void. Nothing in this Agreement shall
be construed to limit the City's ability to have any of the services which are the subject to this
Agreement performed by City personnel or by other consultant and/or contractors retained by City.
15. TERMINATION
This Agreement may be terminated by the City upon thirty (30) days written notice of
termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant
compensation for all services performed by Consultant prior to receipt of such notice of
termination, subject to the following conditions:
a. As a condition of such payment, the Executive Director may require Consultant to
deliver to the City all work product(s) completed as of such date, and in such case
such work product shall be the property of the City unless prohibited by law, and
Consultant consents to the City's use thereof for such purposes as the City deems
appropriate.
Page 7 of 10
b. Payment need not be made for work which fails to meet the standard of
performance specified in the Recitals of this Agreement.
16. WAIVER
No waiver of breach, failure of any condition, or any right or remedy contained in or
granted by the provisions of this Agreement shall be effective unless it is in writing and signed by
the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or
remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not
similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies.
17. JURISDICTION - VENUE
This Agreement has been executed and delivered in the State of California and the validity,
interpretation, performance, and enforcement of any of the clauses of this Agreement shall be
determined and governed by the laws of the State of California. Both parties further agree that
Orange County, California, shall be the venue for any action or proceeding that may be brought or
arise out of, in connection with or by reason of this Agreement.
18. PROFESSIONAL LICENSES
Consultant shall, throughout the terni of this Agreement, maintain all necessary licenses,
permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder
and required by the laws and regulations of the United States, the State of California, the City of
Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and
in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and
exemptions. Said inability shall be cause for termination of this Agreement.
19. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this Agreement
shall be in writing and shall be deemed to be properly given if delivered in person or mailed by
first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in
the manner provided in this Section, to the following persons:
To City:
Jennifer L. Hall
Clerk of the City Council
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
Fax: 714- 647-6956
Page 8 of 10
With courtesy copies to:
Nabil Saba
Executive Director, Public Works Agency
City of Santa Ana
20 Civic Center Plaza (M-xx)
P.O. Box 1988
Santa Ana, California 92702
Fax:
To Consultant:
Michael Sherrod
Principal
RRM Design Group
32332 Camino Capistrano, #205
San Juan Capistrano, CA 92675
A party may change its address by giving notice in writing to the other party. Thereafter,
any communication shall be addressed and transmitted to the new address. If sent by mail,
communication shall be effective or deemed to have been given three (3) days after it has been
deposited in the United States mail, duly registered or certified, with postage prepaid, and
addressed as set forth above. If sent by fax, communication shall be effective or deemed to have
been given twenty-four (24) hours after the time set forth on the transmission report issued by the
transmitting facsimile machine, addressed as set forth above. For purposes of calculating these
time frames, weekends, federal, state, County or City holidays shall be excluded.
20. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature herein below has the
power, authority and right to bind their respective parties to each of the terms of
this Agreement, and shall indemnify City fully, including reasonable costs and
attorney's fees, for any injuries or damages to City in the event that such authority
or power is not, in fact, held by the signatory or is withdrawn.
b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully
set forth in the body of this Agreement.
[signatures on following page]
Page 9 of 10
SIGNATURE PAGE FOR CONSULTANT AGREEMENT BETWEEN THE CITY OF
SANTA ANA AND RRM DESIGN GROUP FOR ON -CALL LANDSCAPE
ARCHITECTURAL SERVICES
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first
above written.
ATTEST:
JENNIFER L. HALL
City Clerk
APPROVED AS TO FORM:
SONIA R. CARVALHO
City Attomey
By-
NATHAN T. MARffNEZ
Assistant City Attorney
RECOMMENDED FOR APPROVAL:
NABIL SABA
Executive Director
Public Works Agency
CITY OF SANTA ANA
KRISTINE RIDGE
City Manager
CONSULTANT:
MICHAEL SHER-ROD
Principal
Page 10 of 10
EXHIBIT A
SCOPE OF SERVICES
Appendix
ATTACHMENT 1
SCOPE OF WORK
CITY OF SANTA ANA
REQUEST FOR PROPOSALS
FOR
ON -CALL LANDSCAPE ARCHITECTURAL SERVICES
RFP NO. 22-097
INTRODUCTION/BACKGROUND
The City of Santa Ana, Public Works Agency is seeking proposals from qualified firms to provide on -call
landscape architectural services.
The City of Santa Ana is located in central Orange County, flanked roughly by the Santa Ana River to the west,
Santiago Creek to the north, 1-55 freeway to the east and South Coast Metro area to the south. The city is
approximately 10 miles east of the Pacific coast and 30 miles south of Los Angeles. Incorporated in 1889 and
designated the county seat, Santa Ana is both the largest city in the county and one of the largest in the state of
California, as Santa Ana's current population is estimated to surpass 334,000. This populace, living within the
city's 27.2 square miles, translates into approximately 12,000 residents per square mile, making Santa Ana the
densest city in Orange County and second densest in the State.
Since 1947, the parks system was managed by the Parks, Recreation & Community Services Agency.
In March 2022, the entire Park Services Division, which includes Park Planning and Park Maintenance,
transitioned to the Public Works Agency.
The City of Santa Ana's Public Works Agency (PWA) is now responsible for the planning, design, development
and maintenance of fifty-four (54) parks, ten (10) recreation/community centers, two (2) senior centers, one (1)
nature center, thirteen (13) nAes of Class I recreational trails, 2 lakes, 5 municipal pools, the Santa Ana Zoo
and multiple joint -use sites. The City's mission through our park system is to make fives and communities
better now and in the future by providing access to nature, outdoor space to play and exercise, facilities for self -
directed and organized recreation, positive alternatives for youth, and activities that encourage social
connections, human development, and lifelong learriing.
In April 2022, the City updated its General Plan, including the Open Space Element and Bikeways Master Plan.
In May 2022, the Parks, Recreation & Community Services Agency adopted its first Parks Master Plan.
The Park Planning Division seeks the services of a landscape architectural firm(s) to be available on -call, to
augment staff with delivery of projects potentially on all levels, ranging from site specific master planning,
concept planning, feasibility studies, design, contract document development bid advertisement and
construction support.
SCOPE OF WORK
In general, the Consultant shall perform landscape architectural services on an -on-call or as -
needed" basis for various project assigned by the City during the term of the agreement. The
Consultant shall have demonstrated expertise and experience in the areas of parks and recreation
or other municipal projects... in areas that include but are not limited to planning new parks, site
specific master planning of existing parks, sports fields & sports courts renovations, skate parks.
dog parks, splash pads. bike trails, site lighting, water conservation, habitat restoration, urban
forestry. landscape renovations, irrigation renovations, interpretive signage:
Design Expertise: In addition to having a solid understanding of parks and recreation
projects, Consultant shall have experience and expertise in sustainable environmental
design, low impact development, water wise landscaping and irrigation. Current trends.
maintenance needs.
Site Specific Master Planning & Concept Development: Consultant shall have
ability to participate in site specific master planning exercises and concept
development. Consultant shall prepare and deliver colored renderings, 3-1) modeling
or other visuals as required to communicate the project. Consultant shall provide final
rendered concept plan upon final approval of the layout.
Community Outreach: If requested, Consultant shall, facilitate community
engagement meetings to collect public input, create community engagement tools.
Meetings and Presentations: If requested. Consultant shall attend and/or facilitate
meetings with City Staff, Neighborhood Associations, permitting agencies, Boards.
Commissions, and/or City Council as required. Consultant shall prepare presentation
materials for us in these meetings.
Feasibility Studies: Consultant shall have ability to conduct feasibility studies,
analyses and/or preliminary documents for new renovation or alteration projects, to
help City determine viability..
Utility Search and Coordination: Consultant access utility companies and city
records and coordinate into design. Consultant shall coordinate with said agencies
throughout the design process.
Site Surveying: Consultant shall provide all field survey and topographic work
necessary to complete the design effort.
* Maps and Mapping Services: Consultant shall ability to provide, if requested.
Contract Documents: Consultant shall I-mve ability to prepare complete plans and
specifications for project bid advertisement. City will provide electronic title block Res
and boiler plate specifications; consultant shall adapt and develop document to include
City of Santa Ana RFP 22-097
PageAl-1
bid items and definitions, include modifications to General and Special Provisions, and
incorporate technical architectural specifications. Plans shall incorporate design criteria
and requirements conforming to the City of Santa Ana (CSA) and other governmental
agencies including, but not limited to the California Building Code, ADA, CSA
Standard Plans. All plans, the title sheet of the specifications, calculations and reports
must be signed and stamped by the consultant's licensed professional landscape
architect, architect or engineer.
Cost Estimating: consultant shall provide cost estimating services to provide "Opinion
of Probable Cost". Consultant shall contact contractors, manufacturers, or draw info
from recently bid projects when preparing their estimates.
Permits: Consultant shall assist City in obtaining approvals and/or permits from
applicable agencies as needed, including project submittal, responding to plan check
cominents, and meeting with Building Officials if required.
Environmental: If requested, Consultant shall provide environmental review for
projects, State CEQA and/or Federal NEPA, as required.
Storm Water Best Management Practices: have knowledge and incorporate into
design practice principles of storm water best management practices (BMP).
WQMP: Consultant shall be able to determine when WQMP is required for a project,
have ability to prepare the document, and incorporate the findings in the overall design.
Quality Control: Consultant shall tightly control the quality of the work perform by
in-house staff and/or sub -consultants. Incomplete or poor quality work will not be
accepted. No additional compensation win be approved for changes required to delive r
a tightly coordinated set of contract documents.
Bid Advertisement Support: Consultant shall assist during the bid advertisement
period by responding to bidder questions, attending pre -bid job walks, assisting with
addenda preparation, attending pre -construction meeting.
Construction Support: Consultant shall assist during construction period by attending
pre -construction meeting, responding to Requests for Information (RFIs), attending
regular site meetings as requested and final inspections, submittal review, change order
review, troubleshooting and fmding solutions to unforeseen site conditions.
As Built Plans: Upon completion of project, as-buih plans may be submitted to the
consultant to incorporate all changes made during the construction period.
TASK ORDER PROCESS:
City of Santa Ana RFP 22-097
Page A 1 -2
The intent of this RFP is to have several consultants under contract to be available to
provide services, on -call, if the City shall need them. In executing a Professional Services
Agreement with the selected firm(s). the City does not guarantee any Task Orders will be
initiated during the life of the contract.
All work performed under this contract will require a Request to Release Notice to Proceed
(RRNTP) by the City, On a project -by -project basis, a proposal will be requested from an On -
Call Consultants by the City's Project Manager or Contractor Administrator. Proposals shall
define the scope of services, include a work plan, schedule, and proposed fee, which shall be
based on the specified rates of compensation in the contract. The Project Manager/Contract
Administration will review all proposals and select one firm for the work based on fee,
availability, area of experience, and fair distribution of assigned work to all Consultants.
City of Santa Ana RFP 22-097
PageAl-3
EXHIBIT B
CONSULTANT'S PROPOSAL
Proposoi for the City of Sonto Ano on Morch 15, 2023
S/\NTA ANA
On -Call Landscape Architecture Services
RFP No. 22-097
A
ICU: Z"
Z
'�7
rrm
rA design
group
RRM PROJECT
La Mirado Creek Park
MGrch 15,2023
Suzi Furjonic
Project Manager
City of Santo A no
Public Works Agency
20 Civic Center Plaza, M-22
Sonto Ana, CA 92 701
CREATING
ENVIRONMENTS
PEOPLE
ENJOY.
www.rrmdesign.com
32332 Camino Capistrano,
Ste. 205
Son Joan Capistrano, CA
92675
p: (949) 36 �-7950
RE: ON -CALL LANDSCAPE ARCHITECTURAL SERVICES
Dear Suzi,
Santa Ana's mission of "...delivering efficient public services in partnership with
our community which ensures public safety, a prosperous economic environment,
opportunities for our youth, and a high quality of life for residents" is remarkably aligned
with our mission of "Creating Environments People Enjoy". The alignment makes sense
as we are neighbors, share community values, and cherish our Orange County home. To
support our shared mission, RRM Design Group is ready to assist City staff in delivering
vibrant spaces to the community. The intent is to provide our in-house multidisciplinary
resources and flexibility to accomplish varying project assignments as needed to move the
City's projects forward.
Why is RRM is a great fit with Santa Ana?
WE KNOW ORANGE COUNTY:
RRM Design Group's San Juan Capistrano office has been in business in Orange County
for over 20 years. We understand the local geography, unique opportunities, and
challenges in our area.
HAVE EXTENSIVE EXPERIENCE.
RRM Design Group has nearly 50 years of successfully providing public works project
delivery services to communities across California. We are known for providing clear and
comprehensive plans to achieve high -quality, aesthetically pleasing, and functional design
solutions that positively contribute to a community's character.
UNDERSTAND HOW THINGS GET BUILT
We understand city maintenance issues, development feasibility, community engagement,
and the real cost of public improvements and construction. Our experience of
handling projects from concept through construction is vital to creating immediately
implementable designs.
VVF HAVE THE 7�11r,7 c,1/11..I-'z ANr T(-) (7FT 7�F t�)P F)(-�jF RIGHT
With over 190 employees providing landscape architecture, mobility design, civil
engineering, architecture, urban design, and land surveying, we have the skill and capacity
to handle small and large projects and anything in between.
Thank you for the opportunity to submit this RFQ and we look forward to discussing
your needs and projects with you. I will be your main point of contact for this on -call, so
please contact me on my direct line (949) 347-5587 or mssherrod@rrmdesign.com.
Sincerely,
RRM Design Group
Mike Sherrod, ASLA, PLA, LEED AP
Principal
Authorized signer for firm
PROPOSAL FOR ON -CALL LANDSCAPE ARCHITECTURAL SERVICES
TABLE OF CONTENTS
Page Section Name
21
27
Statement of Qualifications
Contract Agreement Statement
Firm and Team Experience
Understanding of Need
Relevant Project Experience and References
2 Certifications
3 Appendix A -Resumes
Cost Proposal in separate sealed envelope and submitted
in separate PDF to Planetbids
GRAPHICS & PHOTOGRAPHS:
This document features images of RRM Design Group and its subconsultant parm ers' projects, the graphics and photos of which are
owned and copyrighted by our respective firms. There ore no stock photos or images of any kind used in this proposal.
ABOUT RRM DESIGN GROUP:
32332 Comino Capistrano, Ste, 205 - Soriftion Capistrano. CA 92675
p. (949) 361-7950 - w. rrmdesign.com
California corporation - Leonard GrontArchitect C26973 - Robert Comocho, PE 76597 - Steven Webster, LS 756 1 -Jeff Ferber, PLA 2844
The written and grophic materials contairied in this proposal are the exclusive property of RRM Design Group.
The unauthorized use of any portion of these text or graphic materials without RRMs prior written consent is expiessiy prohibited.
.2022 RRM Design Group
4k, A%
41"
I IS 15 Z: -
w J m-C'm t
4W
d
41F
.01, qe.-- ___ qw,,.
�01
W A
,
I
jL
14
AV.
Section
Z's.
w
0!2
U�
qzt
CYQ,
LL 1p,
0 z
F_
z
U.j
1:
LU
V)
V4
4F
40
IL
.........
Santa Cruz Rail Trail Segment 7
StatenientofQualificotions I SECTION I
CONTRACT AGREEMENT STATEMENT
As part of our due diligence effort in preparing a responsive proposal package, we reached out to
our risk manager and our insurance provider to review the City's Professional Services Agreement
for compliance with Civil Code Section 2782.8 as amended by SB 496. The amended Civil Code
went into effectJanuary 1, 2018 and limits the cost of defense charged to the design professional to
an amount not to exceed the design professional's proportionate percentage of fault after a ruling of
fault is determined. Providing defense for claims and allegations, sometimes referred to as "dollar one"
defense, is no longer enforceable due to the passage of SB 496. The following proposed changes bring
the City's indemnification clause into compliance with the amended Civil Code:
8 Indemnification:
Consultant agrees-to--defend—,a-nd shall indemnify and hold harmless the City, its officers, agents,
employees, con r7rCtOrS, SPU-COM LOMISCl-, and representatives from liability-ff� for personal injury,
damages, just compensation, restitution, judicial or equitable relief, arising out of cl-airris for personal
injury, including death, and daims4crr property damage, to the extent found to which miay arise from
the negligent acts, errors, omissions or operations of the Consultant, its subcontractors, agents,
employees, or other persons acting on its behalf which relates to the services described in section I of
this Agreement; arrd (2) g-11 J." compensation, restitttticxv
fttdicicd or equitab or CffCCtS ff'OTI! LhiS Ag� UZ:1 11L;iM-
agrel-1-ine-1-.1 I.F[Iiiell tkJ c4�� mages, Just con-ipensation,
to 1aVC L
Judicial or equitable relief SL1ff1%_:Tcd, or alleged 1� Ueen-suffered, y reason of t!
events-rtfetred-to-m-thm-S-ecticii or b -rm-s��rm f, oi- effects, arising from this Agi-cemen-t.--
J
The ConsulLailt further agrees to Endu-1 t6d harrnlcss7zn+T��i costs for the defense of
GL ', 11TCfttd1TTg4ee"rr6-�S401' special LoUn!itfl to be-seletk_ ed by the City, regai ding, any actiorrbr
a third Lhe validity ofthi�-grcenicnt, or es-,
Just compensation, restit tion, judicial or equritabie relief due to pers nal�operty-rights-zrises-br
City 1-11<471 Make a'' reasonable d
with -respect -to -its I UPI P-Sellftati �-��inrg: Notwithstanding the foregoing, to the extent
Consultant's services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to
the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to
the negligence, recklessness, or willful misconduct of the Consultant. Notwithstanding anyth�ng LO the
contrary in Section 8 of this Agreement, with respect to claims ar�sing from Consultant's professional
services, Consultant shall not have an upfront duty to defend City, but Consultant shall reimburse
reasonably incurred defense costs as part of C�Ey's total darnages in proportion to Consultant's
determined percentage of fault as set forth in California Civd Code section 2782.8 as it is written as
of the date of this Agreement,
City ol'_�antaArio I PROPOSAL FOR ON -CALL LANDSCAPE ARCHITECTURAL SERVICES 3
SECTION 1 1
FIRM PROFILE I RRM Design Group
RRM exists because we love creating environments people enjoy. That
is what got us into the business almost 50 years ago, and it is why we
continue to thrive today. Our architects and landscape architects,
engineers, surveyors, and planners work with our clients and their
communities to create the parks our children play in, the roads we drive
down on our way to work, the neighborhoods we come home to, and the
fire stations that keep our communities safe.
Our work culture emphasizes collaboration, frequent communication,
and accessibility. We're a close partner with our clients, helping them
understand and navigate through the project lifecycle. Whether your
project is public or private, commercial or residential, we listen, we design,
and we deliver. On time. On budget. Since 1974.
-ZL" M,
. it
A
PERSONNEL BY DISCIPLINE
193proressionals on staff at RRM Design Group in6core disciplines.,
Lanascape Planning
Architecture
Civil Erigineen . ng Strticturai Engineering
Surveying
33 California Licensed Architects
37 Architecture Designers
14 California Licensed Civil Engineers
3 California Licensed Structural Engineers
24 Engineering Designers
18 California Licensed Landscape Architects
14 Landscape Designers
17 Community & Urban Planners
I Licensed Surveyor
3 Surveying Technicians
32 Administrative Support Staff
CREATING
ENVIRONMENTS
PEOPLE
ENJOY
SAN JUAN CAPISTRANO
32332 Comino Capistrano, Ste. 203
Sonjuan Capistrano, CA 92675
p: (949) 361-7950
SAN LUIS OBISPO (HQ)
3765 South Higuera St.. Ste. 102
Son Luis Obispo, CA 93401
p: (805) 543-1794
SAN DIEGO
3J0 3rd Avenue, Ste. C-26A
Chula Vista, CA 91910
p� (619) 870-8512
SAN LEANDRO
325 Davis St.
San Leandro, CA 94577
p., (510) 751-4910
SANTA BARBARA
10 East Figueroa St., Ste. 200
Santo Barbara, CA 93101
p: (805) 963-8283
VENTURA
422 Lost Main St.
Ventura, CA 93001
p: (80.5) 652-2115
WEBSITE
wwwrrmdesign.com
RRM Design Group is a California
corporation and
an employee -owned company,
incorporated November 26, 1974
4
irdrA
urrm
StatementofQuolifictitions I SECTION I
ASSEMBLING OUR TEAM
RRM Design Group is dedicated to "Creating Environments People Enjoy." We listen, collaborate, and bring
solutions to the table that are place -based yet realistic in the sense that future projects can be implemented
and brought to fruition. And we do so on time and within budget. Please see Appendix A for all team
resumes.
AMANDA SEIBEL
PLA 1_�FD AP
Design Director + Park Design
CHRIS MAGDOSKU
Manager of Engineering
NOVA SYSTEMS
f %r PRINCIPAL -IN -CHARGE
BRIAN HANNFGAN
Mao MANAGER OF LANDSCAPE ARCHITECTURE
:HITECTURE HITECTURE
KAYLA SZUBIELSKI THADEUS LUPTON
P! A 'A I A
Trail Design Specialist Manager of Architecture
I
STRUCTURAL ENGINEERING 11 SURVE
JESSICA MEADOWS I STEVE WEBSTER
SE PE
Structural Engineer
P2S ENGINEERS
! Supervisor of Surveying
0CMI
City ofSanta Ana I PROPOSAL FOR ON -CALL LANDSCAPE ARCHITECTURAL SERVICES 5
SECTION I I StatementofQualifications
UNDERSTANDING OF NEED
RRM's approach to successful project delivery is focused on
listening, communicating, and collaborating throughout the
life of the project. Our core project leadership team has
Connecting with the community is not only an important
first step, it's what inspires our work and drives our passion.
Though ideally we would meet with the community in -
worked together on numerous public recreation projects person, even in the midst of a deadly pandemic, we have
over many years and has developed an efficient management effective tools at our disposal to still get that all important
system whereby the project manager and the principal -in -
charge (your primary point of contact) are both engaged
in your project. This built-in redundancy not only helps for
continuity over time, but also for diversity of perspective
and experience.
We understand, above all else, that on -call consulting
requires a unique type of firm — one that has a diverse
breadth of project and staff experience that can nimbly
change gears and adjust to a variety of different projects, big
and small; a firm that has the horsepower to take on virtually
any task without delaying project schedules; and a firm with
seasoned project managers that know how to make your
life easier as an extension of your staff, and provide you
with highly responsive, quality service. On -call contracts by
face time with the community by utilizing virtual meeting
platforms and online surveys.
ESTABLISHING GOALS AND OBJECTIVES
Our team will start your project by listening to current staff
experiences, challenges, and opportunities. From there we
will work with staff to evaluate resources and priorities
to establish initial project goals and objectives. With this
project framework we can then work together to establish a
project definition, schedule, and budget. RRM is structured
to provide maximum flexibility to perform at the highest
level and meet project schedules. With a total firm size of
over 190 design professionals, we can scale up our team
whenever needed to provide extra horsepower. This is
particularly helpful in the construction documentation phase
their nature often involve small, miscellaneous projects, and of work when large amounts of technical and detailed effort
RRM can usually provide what you need. If you need to make are required.
ADA upgrades to a public restroom, our architects can help.
If you need to solve a chronic drainage problem in a park
playing field, our civil engineers are an extension away. For
this reason, executing an on -call contract with RRM Design
Group will maximize Santa Ana's flexibility to address the full
spectrum of issues that may arise.
COMMUNITY INVOLVEMENT
One of the greatest privileges of the work we do is having
the opportunity to work with individuals from communities
all across the State. A critical first step at project onset is
meeting with the community. We want to connect with the
neighbors, listen and learn; what are their needs? what are
their hopes? How would a renovated park make life better?
What stories about the park, or neighborhood, or culture
does your community want to share with us? We facilitate
this engagement through our town hall style of public
outreach which encourages individuals to voice their opinion
and we carry this approach from our first stakeholder
meeting on through each community workshop we host.
MAINTAIN CLEAR AND FREQUENT
COMMUNICATION
To give you the confidence that your projects are heading
in a direction you are comfortable with, we will keep you
updated and current at every step of the way throughout the
process. Weekly design steering committee meetings will
provide the perfect opportunity to keep everyone focused
and on the same page. You do not want any surprises at
the eleventh hour, and neither do we. By adhering to this
approach, issues inherent to any project —whether schedule,
budget, or design -related —are worked through systematically
and thoughtfully.
rd 011A
morrm
Statement ol'Qualifications I SECTION I
PROJECT CONTROLS
Project excellence is only partially attributed to the design
of the space itself. A successful project must also be on time
and on schedule. RRM has the benefit of having the core
disciplines in-house which means we have tighter control
over our milestone deliverables and are not at the mercy of
sub -consultant's schedules. We commence our work plans
by establishing a project timeline in Microsoft Project (or
Excel if preferred) software with you and your construction
manager. A detailed breakdown of tasks and associated
responsibilities is correlated to a timeline and will allow RRM
to monitor progress and hold all team members accountable.
We will utilize a series of milestones and checkpoints to
reaffirm the current schedule or take corrective action, if
needed.
QUALITY CONTROL/QUALITY ASSURANCE
RRM adheres to a comprehensive and rigorous quality
assurance program for our public projects, that has been
developed from lessons we have learned over 49 years in
business. Our QAIQC checklist is utilized for each phase of
the project, from initial setup through construction, Before
a project is released to the City for bidding, a document
peer review is performed by a senior landscape architect
or project manager who is not a member of the project
team. Our third -party cost estimator also plays a valuable
role in this arena — if the plans they are reviewing are not
clear, then they will not be clear to a bidder either. We
are committed to producing quality documents, and our
quality assurance procedures were created specifically to
minimize construction change orders and cost impacts to
our clients. Accuracy in the preparation of construction
documents will minimize client and contractor change
orders during construction. In the field, the contractor
needs clear direction to construct the project according to
client expectations, and this direction is conveyed through
the construction documents.
RRM regularly provides continuous service from design
through construction; our boots -on -the -ground project
managers are involved from the beginning of the project,
and are not only knowledgeable in general landscape
construction, but also in specific details that make a public
landscape durable and beautiful.
During construction, we provide rapid attention to
contractor questions, understand construction schedules,
and work creatively to solve construction issues that result
in a smooth construction process.
COST CONTROL AND BUDGETING
METHODOLOGY
Cost over -runs are one of the most common struggles for
large capital projects. RRM has a time -tested approach to
minimizing this problem that involves checks and balances:
1. Firstly, we rely on our experience and observation of
current trends in the industry. Several our park designs
have recently been constructed around the state, and
we have up-to-date bids for reference.
2. Secondly, we utilize an independent estimator who
brings a fresh set of eyes and broad construction
knowledge; this is not only good for more accurate
estimating, but also for picking up plan errors and
omissions, one of the most frequent causes of cost
increases during construction.
3. And lastly, if we have the luxury of having a third -party
construction manager like we do in this instance, we also
tap into their expertise which can be especially helpful
to identify constructability issues that could influence
the cost.
I[ is always best to identify potential cost challenges early
so they can be mitigated through the natural course of the
design development. Therefore, one of our first tasks will be
to prepare a preliminary construction estimate based on the
major programmatic elements to verify alignment with your
construction budget (established by the grant).
We will then periodically update the estimate at design
milestones to verify that the design is proceeding in
alignment with the City's goals. If the updated budget is out
of alignment, RRM will evaluate the potential causes (e.g.,
market conditions, design strategies. etc.) with our cost
estimator and develop strategies to mitigate or eliminate the
budgetary misalignment prior to moving forward. Finally, we
will present you with options and recommendations to keep
the project on track with the desired goals and budget.
City ql'Santa Ana I PROPOSAL FOR ON -CALL LANDSCAPE ARCHITECTURAL SERVICES 7
SECTION I I StatenientqfQunlifications
OLYMPUS PARK
ENCINITAS, CA
NOTABLE INFO & STATS: 6,111
Client: Oty oj Encinitas
Reference: Annette Said
asaui@eiicit7itusea.gov
(760) 633-2755
Timeline:2017-2021
Project Size: 3. 1 acre
RRM SERVICES PROVIDED:
Landscape Architecture,
Civil Engineering, Surveying
OTHER AWARDS: 0
APWA San Diego Project of the YearAwords
Outstanding Parks and Recreation Project
RRM was hired to help guide a 3. 1 -acre neighborhood park
through a robust public outreach process, conceptual design,
construction drawings, and implementation. Park amenities
include an exercise pad for yoga and other fitness classes, a
small dog park, skate feature and bike pump track, colorful play
elements including an adventure hill, picnicking, shade elements,
public art elements, and a garden designed in collaboration with
the San Diego Botanical Garden.
A major component of the ongoing success of this project is
effective public outreach and constant collaboration with City
staff, including Public Works, Parks Department, maintenance
staff. RRM worked with a vocal community to discuss challenges
and issues, and designed an approved park plan that everyone is
proud to support.
8 1 1�, ['� I' I' M
I
Stfiteii7�,ijtofQi.irilificcitiopi�� I SECTION I
LA PALMA PARi-..
EXPANSION AND RENOVATION
ANAHEIM, CA
NOTABLE INFO & STATS:
Ctient: City of Anaheim
Timeline: 2019- present
Project Size: 21 Acres
RRM SERVICES PROViDED:
Landscape Architecture, ra 11
Civil Engineering,
Planning, GIS Mapping
7-4
I 'i
N 7A
RRM is currently working with the City of Anaheim on the
expansion and renovation of La Palma Park. The City's former
leaders envisioned this important project to enhance recreation
opportunities and the quality of life for the community at large.
After extensive community engagement, a conceptual site plan
was created. Our team was hired to work with the City, Staff,
and Stakeholders to further develop the plan according to the
communities' needs and desires and elevate the concept by
creating a meaningful place, not just a design,
Renovations for La Palma Park include a brand new community
building with an open -style roller hockey arena, a vibrant splash
pad, sports fields (synthetic and natural turf), an adventure-themed
play space, multiple fitness spaces, including an exciting "ninja
warrior" course, amphitheater and event space for community
gatherings, picnicking, tree -lined pedestrian promenades and public
art throughout the park experience.
City of'Sunta Ano � PROPOSAL FOR ON -CALL LANDSCAPE ARCHITECTURAL SERVICES 9
SECTION I I Stareinent of Quolificathnis
i'll." V.PVTTV
DOWNEY
MEASURE S
PARK IMPROVEMENT PROJECTS
DOWNEY, CA
NOTABLE INFO & STATS:
Client: City of Downey
Timeline: 2018-2020
Project Size: (Multiple Project Sites)
RRM SERVICES PROVIDED:
Landscape Architecture,
Civil Engineering, Surveying
Lk
X
RRM was selected by the City of Downey to prepare park
improvement plans for three neighborhood parks: Discovery Park,
Furman Park, and Independence Park. RRM's team successfully
generated all three park plans from schematic design to construction
drawings within the six-month timeline stressed by the City. The
various park designs carefully considered the existing uses of the
parks by the surrounding community resulting in the preservation
of the original atmosphere and overall functionality of each park. At
Furman Park, with the replacement and upsize of four new picnic
shelters equipped with electrical connections, more picnic tables
and barbeques, and a new restroom building, events of various sizes
can now be held at the park. Recreational facilities were improved
by adding a multi -sport Court, resurfaced sports courts, upgraded
backstops and fencing, and improved fitness circuit. The addition of a
synthetic turf soccer field is the highlight at Discovery Park, providing
the community the ability to play harder on a new durable surface
and play later under the upgraded Musco Sports Lighting.
10 11 r r r m
KEN MERCEi,.
SKATE PARK
PLEASANTON, CA
NOTABLE INFO & STATS:
Client: City of Pleusu n ton
Pi,oje ct Tim eline: 2021 -Presen t
Project Size: 3 A cres
RRM SERVICES PROVIDED:
Landscape Architecture
Statementof Qualifications I SECTION 1
RRM Design Group was retained for public outreach
and design services to obtain input from a wide array
of community members that may be interested in the
project, including skateboarders, parents with children
that skateboard, neighbors (both commercial and
residential), sports groups that use the adjacent fields,
and other community members. The public outreach is
extensive and affords a variety of different opportunities
for the community to provide input. The conceptual
design incorporates feedback from the public into the
skatepark design that includes all the amenities required
to support the skatepark (lighting, paving, parking, shade,
furnishings, landscape, etc.). The second phase will have a
fully developed final design so that the City can proceed
with construction documents and identify a funding
source for the project's construction.
City ofSanta Aria I PROPOSAL FOR ON -CALL LANDSCAPE ARCHITECTURAL SERVICES 11
SECTION 1 1 StatementofQualificotions AN
1�1
ORTEGA PARK
MASTER PLAN
SANTA BARBARA, CA
NOTABLE INFO & STATS: Lft
Men t: City oJ_Sa n to Ba rba ra
Project Timeline: 2018-Current
Project Size: 10 Acres
RRM SERVICES PROVIDED:
Landscape Architecture, Architecture,
Engineering, Survevii�q
RRM Design Group prepared a master plan for this
10-acre park renovation in the east end of the City of
Santa Barbara, a mixed -use neighborhood of residential,
commercial. and light industrial. The master plan process
included an extensive public outreach process that included
multiple workshops, stakeholder meetings, and online
community surveys —capturing hundreds of points of input
from park users and neighbors. The public input led to
a design that is intended to activate the park seven -days
per week to improve park safety and reclaim the space
for families. The final plan includes on-streeE perimeter
parking, a non-competitive swim center, a skate park, multi -
generational zone with durable game tables, corn hole,
bocce ball and basketball. The park features a synthetic, and
a multi -use sport field. The major spaces are tied together
with pedestrian promenades, play areas, picnic areas, and
expressions of public art.
12 rrrm
StaterneritofQualificutions � SECTION 1
11 ACRE PARix
KLE)OMAR, CA
NOTABLE INFO & STATS: I.*
chent: Lity OJ WHU017201-
Project Timeline: 201 7-Current
Project Size: I I Acres
RRM SERVICES PROVIDED:
Landscape Architecture, Architecture,
Engineering, Surveying
RRM Design Group prepared the master plan for an I I -
acre park in Wildomar. The plan achieves a great balance of
passive and active recreation areas designed to host major
community events and sporting activities while serving as
an everyday park for the surrounding community. Park
elements include two soccer fields and one pop -warner
football and soccer field combo, a large agrarian-themed
play space, community building that housed restrooms,
locker room, concessions and shaded picnic pavilion, a large
event barn, a walking loop around the entire park, work-out
stations. picnicking, and ample shade throughout the park.
City afSanta Ana I PROPOSAL FOR ON -CALL LANDSCAPE ARCHITECTURAL SERVICES
13
SECTION I I Statement of Qualifications
I
ESCONDIDO
CREEK TRAIL EXPANSION AND
RENOVATION DESIGN
ESCONDIDO, CA
NOTABLE INFO & STATS: �ndn
Lizent: Uty oj Escondido
Thneline: 2020-Present
RRM SERVICES PROVIDED:
Eikqineering, LandscapeArchitecture,
planning
The City of Escondido hired RRM Design Group to design
the new improvements along 4 miles of the Escondido
Creek corridor to create a premiere linear park. The City
was awarded $8.5 million frorn the California Department
of Parks & Recreation through the Prop 68 Parks & Water
Bond Act, which aims to create new parks and recreation
opportunities in underserved communities across the state.
RRM is providing remote interactive public outreach and
stakeholder meetings to assist the community in the vision
of the greenway. RRM is leading the design and construction
documents for 4.5 miles of the creek trail and greenway
which includes new trails, new connections to the west
end of town, bioretention areas, new corridor landscape,
pollinator gardens, public art, outdoor fitness stations, and
new branding with wayfinding and interpretive signs along
the remaining 6 miles of Escondido's premiere greenway
through the heart of the city.
14 6 , rrm
1,01
MONTEREY BAY
SANCTUARY SCENIC TRAIL AND
SEGMENT 7 RAIL TRAIL
SANTA CRUZ, CA
NOTABLE INFO & STATS:
Client: Santo Cruz Countj, Regional
Transportation Commission
(Seg inen t 7 - Chen t: City of Son to Cruz)
Project Timeline: 2011 -Curren t
RRM SERVICES PROVIDED:
Civil Engineering, Trail Planning,
LandscapeArchitecture, Mapping, and
PLIMC OL/treach
0
JN I
Outstanding Plan Award
Association ofEnvironmental Profiessiowfis
A
WK k .
,Ik Stateriieiitcj]'QLicilificatiot)s I SECTION T
RRM Design Group is leading an effort on behalf of the
Santa Cruz County Regional Transportation Commission to
develop a braided trail network with the rail corridor serving
as a continuous muld-use trail spine to provide alternative
transportation and coastal access along Santa Cruz County's
40-mile-long coast. Implementation of this key transportation
corridor will allow greater transportation options to more
than 80 parks, 25 schools and over half of the county's
population who live within one mile of the corridor. RRM
is currently preparing construction documents for the 2.2-
mile long segment that runs through the City of Santa Cruz
and includes twelve (12) at -grade trail crossings, pedestrian
and bike bridges, extensive retaining walls, and flood control
C, ;1;�;
"It"t
I can't speak h0h1j; enough about RRM
Design Group. Thy are literally the best
consulthW firm I have ever worked with.
Coiy Caletti, Former -Senior 7ronsportation Plapinei;
Regional Transporta tit) e? Commission of5anta Cruz County
City of-5anto Ana I PROPOSAL FOR ON -CALL LANDSCAPE ARCHITECTURAL SERVICES
15
SECTION 1 1 Statement of Qucdifi� otions
IARGE 'LATIN,
Z GATHERINO
rcr RIDGE
q
A.
4
EN HANCCAAFN?
Q,
AV �t
il 't.'INDUSTRIAL
PARK
-V (ROWN55AFFY W
OACE -00
CROCKER PARK
RECREATIONAL TRAIL MASTER PLAN
BRISBANE, CA
NOTABLE INFO & STATS:
Client: City of Brisbane
Project Timeline: 2020-2021
Project Size: 2.25 in iles
RRM SERVICES PROVIDED:
LaiidscapeAt-ciiitecttii-e,Engineet-iiig
L -
- H�A
M100i , 1
$CHM
LEr,END
HAIUKE FtAy
-U -.-
S7AWN 10CATION
X;k P0100147011 GAP DIN a
HAOIIAI INHANCEMMI
POTEP111AI[StASOMM
"�'IANDS
CRQSSINr
r
SMCtY tNHAIYCEMJNI
CONWL-I-NG SIXES
r LARGE swmr, L
G&THESINGSPACF
SMSBANP
LACCON
L!IRA L HE
�QN
DOWNIOWN
BRISBANE
RRM Design Group lead a design effort with the City of
Brisbane to develop an informed and practical Master
Plan for the Cracker Park Recreational Trail, a 2.25-mile
loop trail in the former Southern Pacific Railroad right-
of-way. The Master Plan is informed by guidance and
direction received from stakeholder groups, community
outreach meetings, a biological constraints assessment, and
traffic analysis memorandum. The Master Plan highlights
opportunities desired by the community and stakeholders to
improve the connectivity and safety, preserve local sensitive
environments, promote recreation on the trail, embrace
public art and interpretive education, and plan for the trail's
legacy. The improved path will provide a safe connection
between residential areas to the center of town and activity
centers, such as parks, the library, transit stops, and future
development in the priority development area.
r r m
Stateii)ei?tof'Qiicilili(titiuiis I SECTION 1
KEY
1 T�p 0. SI.W
I bm-q S-41.
4 S,p B�M�,
5 S."
S-.1k S.A
Mtw. 5--Z
a H.Ib-ul. C-1
9 C-1, Hk I Pft P-,,
10 T
4,
14
I� L P
13 E-U�j PL..w
It Sawa _� Lqp'�'
I� 0-k- K��07�t"
14 T.d S-1.1
17 R..v
1# 5-11
19 sla'.
20 A, I WAI I G4—y
21 SI—I E — Z.-
ALEX FIORE
TEEN CENTER
THOUSAND OAKS, CA
NOTABLE INFO & STATS: Lft
Client: Conejo Recreotion ond Park District
Dates: 2019-Present
RRM SERVICES PROVIDED:
La ridscape Arch itectu re, Architecture, Fill]
Civil Engineering, Structural Engineering,
Surveying
I
sin - sirm W
4911-0
.101
..;J
I
RRM Design Group was selected by the Conelo Recreation
and Park District and the City of Thousand Oaks to prepare
landscape architectural and architectural design services for
the Alex Fiore Teen Center and Goebel Adult Community
Center Master Plan Project improvements at an existing park
facility site. The project consists of various site upgrades and
an overall modernization of the existing structure, including
an outdoor multi -use court and event area, shaded gathering
area, alternative game area, outdoor classroom/activity area,
skate plaza, shaded outdoor fitness area, with renovations
of existing restrooms, kitchen, storage, outdoor patio,
miscellaneous updates, ceiling improvements, security system,
outdoor speakers, exterior electrical and lighting upgrades.
CityofSantaAna � PROPOSAL FOR ON -CALL LANDSCAPE ARCHITECTURAL SERVICES
17
SECTION 1 1 StatementofQualifications
TOOLS OF THE TRADE
Staying ahead of thecurve in the AlEindustryineanskeeping a watchful eye oil
evolving technology, and reacting quickly to adopt when new and more efficient
methods of design prove cost-effective,
POINT CLOUD DIGITAL MODELS
RRM can create exact digital representations of built structures with
measurements taken from 3D laser scanned data.
BLUEBEAM DRAWING REVIEW
Speed up design reviews by making your markups on the same documents
as RRM's staff in real-time and from anywhere in the world.
BUILDING INFORMATION MODELING (BIM)
Get the complete picture before your project starts by utilizing BIM to
efficiently design and build structures.
3D VISUALIZATIONS
View project imagery that approaches reality through RRM's 3D modeling
and viewing capabilities.
DIGITAL WALKTHROUGHS
Understand how your project comes together spatially with a video tour
rendered from project models.
3600 6K VIDEO AND PHOTOGRAPHY
Revisit existing conditions from any angle and anywhere in the world by
viewing 360' media online.
DRONE -BASED AERIAL VIDEO AND PHOTOGRAPHY
Our in-house licensed UAV pilot delivers high -resolution photography, 4k footage, and 360' media with the
clarity that only aerial systems can provide.
3D PRINTING
Adopting 3D printing early on helped RRM build the employee talenE and in-house 3D printing capabilities
necessary to create precise models.
TRIMBLE" ROBOTIC INSTRUMENTS AND GPS SURVEYING SYSTFMS
Precise, detailed, and advanced, RRM's Surveying team offers years of experience with impeccable care and
sub -centimeter certainty.
AND LAST (BUT NOT LEAST) TIME -TESTED PEN AND PAPER
We're curious by nature and excited to utilize new technology, but that doesn't mean that putting pen
to paper is extinct. Some of our best ideas have first been brought into life on napkins, scratch pads, and
meeting notes.
18 Ili i r r m
StUtCI71CIItOf'Qll(liil'iC'(7tiOrIS I SECTION I
REFERENCES
Joanna Axelrod, Deputy City Manager
City of Fscondido
(760) 839-4573 1 jaxelrod@escondido.org
Project: Escondido Creek Trail Expansion and Renovation Design
Dan York, City Manager
City of Wildomar
(951) 677-7751 1 dyork@cityofwildomar.org
Project(s): 27 Acre Park, 11 Acre Park, Regency Heritage Park
John Oskoui, Former Assistant City Manager for the City of Downey
(949) 350-9225 1 ajo2l335@gmail.com
Project: Downey Measure S Park Improvements
Nathan Nguyen, Director oll Publilc Works
City of Santa Cruz
(831) 420-5188 1 nnguyen@cityofsantacruz.com
Project(s): Santa Cruz Rail Trail Segments 7, 8, and 9
City of,�anta Aria I PROPOSAL FOR ON -CALL LANDSCAPE ARCHITECTURAL SERVICES 19
27 ACRE PARK, WILDOMAR, CALIFORNIA
RRM has helped.guide a 27-acre regional park throi�cjh community outreach, trail design, habitot
enhancement, and park master planning. The goal is to preserve noturol sccnic elements of thesite while
creuthW a recreationcil space. The preferred concept plan includes a communit ? bUilding and omphitheater,
notural adventure play, wolking paths ond trails, creek enhuncement, bike pump trock and skills course,
exercise stations, COMMLfflitjlgreen, und interpretive educational experiences throughout the park.
1M A
i
4W
�4
�A&L A
%w-w '.
Al
Jv
Nbft-1 V%-,L 'v-w� L&�x '4Tv-W"( WMVY
1 10
20 in r r m
vg�
Section
2
V)
Z*L.
0
:3
<
U
CL
F
ar.0
LLJ::.-
Q
L.
Q
SECTiON 2 1 Certificatinns
Appendix
AT-fACHMENT3-1: NON -COLLUSION AFFIDAVIT
CERTIFICATIONS
NON-COLLUS I ON AF A DAVI T
(Tifle 23 United States Code Section 112 and
Public Contract Code Section 7106)
To the CITYOF SANTA ANA DEPARTMENT OF PUBLIC WORKS
In accordance with Title 23 United States Code Section 112 and Public Contract Code 7106 the BIDDER
declares that the bid is not made in the interest of. or on Mialf of. anV Undi-Closed person. partnership.
company, association, organization, or corporation, that the bid is genunile and not collusive or sharn: that
the BIDDER has not directly or indirectly induced or solicited any other BIDDER to put in a false or sham
bid. and has not directly or indirectly colluded. conspired, connived or agreed with any BIDDER or anyone
else to put in a shani bid. or that anyone shall refrain frorn bidding-, that the BIDDER has not in an),
manner, &-ectly or indirectly. sought by agreement, conimurlication, or conference with anyone to fix the
bid price of the BIDDER or any BIDDER. or to fix any overhead, profit, or cost element of the bid price,
or of that of an), other BIDDER, or to secure any advantage against the public body awarding the contract
of anvone interested in the proposed contract-, that all statements contained in the bid are true, and, farther.,
that tihe BIDDER has not, directly or ir�directly. submitted his or tier bid price or any breakdoA n thereof. or
the contents thereof. or divulged iiiformation or data relative thereto, or paid- and will not pay, any fee to
any corporation. par tnership, company associatiom organization, bid depository, or to any member or agent
thereofto effectuate a collusive or sharn bid.
Note: 'rhe above Non -collusion Affidavit is part of the Proposal. Signing this Proposal on the
signature portion thereof shalt. also constitute signature of tWs Non -collusion Affidavit, BIDDERS
are cautioned that making a false cerffication may subject the cerffier to crininal prosecution.
Signed L_711 4 e_z�',
State of California
Couniv of 99���
TJ -
i�.!iqribcd and �sworn to (or affirmed) before me on this 13 daN of 202;31,�,
IbINOM 56(r6A.. provedtomeon the basis oCsatisfactoryev7idencetobe� the person(s) who appeared
before me.
INNA DINICOLA
I Notary PUblk - C,1jf.Xrja
Oraille Counry
Commisslom 124173 54
My COMM. Expires Sep 20, 2D26
JiMNI'lublic I 4'natt re Notary Pubfic Seal
City of Santa Ana RFP 22-097
Page A 3-1
22 il fl, i r r m
Certificotions I SECTION 2
Appendix
ATrACHMENT 3-2: NON -LOBBYING CERTWICATION
CERTIFICATIONS
The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her
knowledge and belief. that:
No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned. to
any person for influencing or attempting to influence an officer or employee of any federal agency, a
Member of Congress, an officer or employee of Congress., or an employee of a Member of Congress
in connection with the awarding of any federal contract, the making of any federal grant, the making
of any federal loan- the entering into of any cooperative agreement, and the extension, continuation.
renewal, amendment, or niodification of any federal contract, grant, loan. or cooperative agreement.
2. 1 f any funds otherthan federal appropriated funds have been paid or will be paid to any person for
influencing or attemptingto influence any officer oremployee of anyfederal agency. a Memberof
Congress, an officer or employee of Congress. oran employee of a Member of Congress in
connection with this federal contract. grant loan, loan or cooperative agreement. theundersigned
shall complete and submit a "Disclosure of Lobbying Activities".
This certification is a material representation of fact upon which reliance was placed when this transaction was made
or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed
by Section 135Z Title 3 ) L. U. S. Code. Any person who fails to filethe required certification shall be subject to a civil
penalty of not less than $ 10.000and not more than $ 100,000 for each such failure.
The prospective participant aiso agrees by submittinghis Or her bid or proposal that he orshe shall require thatthe
language of this certification be Included in all lower tier subcontracts, which exceed $ 100,000 and that all such sub
recipients shafl certify and disclose accordingly.
Firm RRM Des4qn Grou
Signed and Printed Name:
Title Principal
Date March 15, 2023
Mike Sherrod, ASLA PLA, LEED AP
City of Santa Ana RFP 22-097
Page A3-2
City ofSuntu Ana I PROPOSAL FOR ON -CALL LANDSCAPE ARCHITECTURAL SERVICES 23
SECTION 2 1 Certifications
Appendix
ATTACHMENT 3-3: NON-DISCRINUNATION CERTIFICATION
CERTIFICATIONS
The undersigned consultant or corporate officer, during the performance of this contract, certifies as
follows:
1. The Consultant shall not discriminate against any employee or applicant for employment because of
race, color, religion, sex, or national origin. The Consultant shall take affirmative action to ensure
that applicants are employed, and that employees are treated during employment without, regard to
their race, color, religion, sex, or national origin. Such action shall include, but not be limited to, the
following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising;
layoff or termination; rates of pay or other forms of compensation; and selection for training,
including apprenticeship. The Consultant agrees to post in conspicuous places, available to
employees and applicants for employment, notices to be provided setting forth the provisions of this
nondiscrimination clause.
2. The Consultant shall, in all solicitations or advertisements for employees placed by or on behalf of
the Consultant, state that all qualified applicants will receive consideration for employment without
regard to race, color, religion, sex, or national origin.
3. The Consultant shah send to each labor union or representative of workers with which he/she has a
collective bargaining agreement or other contract or understanding, a notice to be provided advising
the said labor union or workers' representatives of the Consultant's cominitments under this section,
and shah post copies of the notice in conspicuous places available to employees and applicants for
employment.
4. The Consultant shall comply with all provisions of Executive Order 11246 of September 24, 1965,
and of the rules, regulations, and relevant orders of the Secretary of Labor.
5. The Consultant shah furnish all information and reports required by Executive Order 11246 of
September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant
thereto, and will permit access to his/her books, records, and accounts by the administering agency
and the Secretary of Labor for purposes of investigation, to ascertain compliance with such rules,
regulations, and orders.
6. In the event of the Consultant's non-compliance with the nondiscrimination clauses of this contract
or with any of the said rules, regulations, or orders, the contract may be canceled, terminated, or
suspended in whole or in part and the Consultant may be declared ineligible for further Government
contracts or federally assisted construction contracts in accordance with procedures authorized in
Execution Order 11246 of September 24, 1965, and such other sanctions may be imposed and
remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule,
regulations, or order of the Secretary of Labor, or as otherwise provided by law.
7. The Consultant shall include the portion of the sentence immediately preceding paragraph (1) and
the provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted
City of Santa Ana RFP 22-097
Page A3-3
24 rd irrm
11A
Certiffcations I SECTION 2
by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive
Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontract
or purchase order as the administering agency may direct as means of enforcing such provisions,
including sanctions for noncompliance; provided, however, that in the event the Consultant becomes
involved in, or is d-treatened with, litigation with a sub -consultant or vendor as a result of such
direction by the administering agency, the Consultant may request that the United States enter into
such litigation to protect the interests of the United States.
8. Pursuant to California Labor Code Section 1735, as added by Chapter 643 Stats. 1939, and as
amended,
No discrimination shall be made in the employment of persons upon public works because of race,
religious creed, color, national origin, ancestry, physical handicaps, mental condition, marital status, or
sex of such persons, except as provided in Section 1420, and any consultant of pubbc works violating
this Section is subject to all the penalties imposed for a violation of the Chapter.
Signed: __�/ _..Ic
Title: Principal
Firm: _RRM Design Group
Date: —March 15, 2023
City of Santa Ana RFP 22-097
Page A34
OtYofSonta./Inn I PROPOSAL FOR ON -CALL LANDSCAPE ARCHITECTURAL SERVICES 25
EXMBIT C
COMPENSATION
Consultant's Fee Proposal including hourly rates if applicable
EXHIBIT A-1 SCHEDULE I
Bill Rate Ranges
Subject to change effective March I St each year
�ARCHITECTURE
!INTERIOR DESIGN
Architect
$
95
$
ISS
Designer 1
$
60
$ 95
Associate Manager of Architecture
$
ISO
$
245
Designer 11
$
70
$ 120
Design Director
$
210
$
260
Interior Designer 1
$
75
$ 125
Designer 1
$
75
$
110
Interior Designer 11
$
90
$ ISO
Designer h
$
85
$
125
Intern
$
45
$ 85
Designer III
$
105
$
145
job Captain
$
105
$ 165
Intern
$
60
$
8S
Senior Interior Designer
$
110
$ 195
job Captain
$
95
$
155
Manager of Architecture
$
180
$
280
LANDSCAPE ARCHITECTURE
Principal
$
215
$
395
Assistant Designer
$
75
$ 105
Project Architect
$
135
$
210
Associate Designer
$
90
$ 125
Project Designer
$
115
$
200
Designer
$
95
$ 140
Project Manager
$
120
$
190
Design Director
$
140
$ 235
Senior Architect
$
165
$
210
Intern
$
55
$ 85
Senior Designer
$
140 -
$
180
Landscape Architect
$
115
$ 160
Senior Project Manager
$
155 -
$
255
Manager of Landscape Architecture
$
165
$ 245
Principal
$
190
$ 395
'ENGINEERING & SURVEYING
Principal Landscape Architect
$
135
$ 205
Associate Engineer
$
115 -
$
175
Senior Landscape Architect
$
12S
$ 185
Construction Inspector
$
135 -
$
175
Designer 1
$
55 -
$
105
Designer 11
$
75 -
$
125
Assistant Planner
$
100
$ 130
Designer III (Structural only)
$
95 -
$
135
Associate Planner
$
110
$ 175
Engineer 1
$
95
- $
140
Intern
$
55
$ 95
Engineer 11
$
115 -
$
165
GIS Specialist
$
80
$ 165
Land Surveyor
$
115
$
170
Senior GIS Specialist
$
105
$ 200
Manager of Engineering Services
$
170
$
280
Manager of Planning
$
190
$ 265
Manager of Surveying
$
155
$
235
Principal
$
240
$ 475
Party Chief
$
90
$
165
Principal Planner
$
175
$ 245
Principal
$
235
$
395
Senior Planner
$
145
$ 210
Project Engineer
$
125
$
185
Senior Urban Designer
$
ISS
$ 195
Project Manager
$
150
$
245
Urban Designer
$
IOS
$ 185
Senior Associate Engineer
$
130
- $
210
Senior Designer
$
110
- $
185
CORPORATE SERVICES
Senior Land Surveyor
$
13S
- $
210
Administrative Assistant
$
75
$ 95
Senior Party Chief
$
145
- $
230
Administrative Coordinator
$
100
$ 130
Senior Project Engineer
$
140
$
230
Assistant Office Manager
$
90
$ 13S
Supervisor of Surveying
$
145
$
230
Chief Executive Officer
$
300
$ 495
Survey Technician 1
$
60
$
100
File Clerk[Administrative Support
$
50
$ SS
Survey Technician 11
$
85
$
115
Marketing Assistant
$
50
$ 85
Survey Technician III
$
100
$
135
Marketing Coordinator
$
75
$ 115
Surveying Crew Rates
Marketing Manager
$
130
$ 235
REGULAR
Marketing Specialist
$
95
$ 155
One person w/ GPS or Robotic Workstation
$
125
$
175
Office Coordinator
$
75
$ 130
Two person
$
17S
$
325
Proposal Coordinator
$
90
$ 140
Three person
$
23S
$
415
Receptionist
$
SS
$ 80
PREVAILING WAGE
Senior Marketing Specialist
$
135
$ 170
One person w/ GPS or Robotic Workstation
$
150
$
250
Two person
$
225
$
370
Three person
$
325
$
515
rrm
Rtv 31112023
design
group
EXHIBIT 9
CONSULTANT AGREEMENT BETWEEN THE CITY OF SANTA ANA AND
STUDIO ONE ELEVEN FOR ON -CALL LANDSCAPE
ARCHITECTURAL SERVICES
THIS AGREEMENT is made and entered into on this 16th day of May, 2023 by and between
Studio One Eleven ("Consultant"), and the City of Santa Ana, a charter city and municipal
corporation organized and existing under the Constitution and laws of the State of California
Ccityl�).
RECITALS
A. On February 22, 2023 the City issued a Request for Proposal No. 22-097 by which it
desired to retain a Consultant having special skill and knowledge in the field of. landscape
architectural services on an on -call basis for the City's Public Works Agency.
B. Consultant submitted a responsive proposal that was among those selected by the city.
Consultant represents that it is able and willing to provide such services described in the
scope of work that was included in the RFP No. 22-097.
C. In undertaking the performance of this Agreement, Consultant represents that it is
knowledgeable in its field and that any services performed by Consultant under this
Agreement will be performed in compliance with such standards as may reasonably be
expected from a professional consulting firm in the field.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the
terms and conditions hereinafter set forth, the parties agree as follows:
1. SCOPE OF SERVICES
Consultant shall perform the services that were described in the scope of work included in
the RFP No. 22-097, during the term of this Agreement, the tasks and obligations including all
labor, materials, tools, equipment, and incidental customary work required to fully and adequately
complete the services described and set forth in "Scope of Services - Exhibit A", attached hereto
and incorporated by reference, and as further described in Consultant's Proposal, attached hereto
an incorporated herein by this reference as "Consultant's Proposal - Exhibit B".
2. COMPENSATION
a. City neither warrants nor guarantees any minimum or maximum compensation to
Consultant under this Agreement. Consultant shall be paid only for actual services
performed under this Agreement at the rates and charges identified in Consultant's Fee
Proposal, which is attached hereto and fully incorporated herein by this reference as
"Compensation - Exhibit C". Consultant is one of ten (10) separate consultants
selected to provide services on an on -call basis under REP 22-097. The total
compensation for services provided by all consultants selected under RFP 22-097 shall
not exceed the shared aggregate amount of $5,000,000.00 during the term of this
Agreement, including any extension periods, as set forth in Section 3, below.
Page 1 of 10
DocuSign Envelope ID: A8CBD79E-49CB-49A9-BE5B-498AO2933D51
b. Payment by City shall be made within forty-five (45) days following receipt of proper
invoice evidencing work performed, subject to City accounting procedures. Payment
need not be made for work which fails to meet the standards of perfortnance set forth
in the Recitals which may reasonably be expected by City.
c. Notwithstanding any contrary terms contained within Consultant's Fee Proposal,
Consultant's fees shall not increase by more than 3% annually over the term of this
Agreement, including any extension periods, unless directly affected by Prevailing
Wage laws, if applicable.
3. TERM
This Agreement shall commence on May 16, 2023 and end on May 15, 2026, with the
option for the City to grant up to two (2), one-year extension, exercisable by a writing by the City
Manager and the City Attorney, unless terminated earlier in accordance with Section 15, below.
4. INDEPENDENT CONTRACTOR
Consultant shall, during the entire term of this Agreement, be construed to be an
independent contractor and not an employee of the City. This Agreement is not intended nor shall
it be construed to create an employer -employee relationship, a joint venture relationship, or to
allow the City to exercise discretion or control over the professional manner in which Consultant
performs the services which are the subject matter of this Agreement; however, the services to be
provided by Consultant shall be provided in a manner consistent with all applicable standards and
regulations governing such services. Consultant shall pay all salaries and wages, employer's social
security taxes, unemployment insurance and similar taxes relating to employees and shall be
responsible for all applicable withholding taxes.
5. OWNERSHIP OF MATERIALS
This Agreement creates a non-exclusive and perpetual license for City to copy, use,
modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property
embodied in plans, specifications, studies, drawings, estimates, and other documents or works of
authorship fixed in any tangible medium of expression, including but not limited to, physical
drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or
caused to be prepared by Consultant under this Agreement ("Documents & Data"). Consultant
shall require all subcontractors to agree in writing that City is granted a non-exclusive and
perpetual license for any Documents & Data the subcontractor prepares under this Agreement.
Consultant represents and warrants that Consultant has the legal right to license any and all
Documents & Data. Consultant makes no such representation and warranty in regard to
Documents & Data which were provided to Consultant by the City. City shall not be limited in
any way in its use of the Documents and Data at any time, provided that any such use not within
the purposes intended by this Agreement shall be at City's sole risk.
Page 2 of 10
DocuSign Envelope ID: A8CBD79E-49CB-49A9-BE5B-498AO2933D51
6. INSURANCE
Consultant shall procure and maintain for the duration of the contract insurance against
claims for injuries to persons or damages to property which may arise from or in connection with
the performance of the work hereunder and the results of that work by the Consultant, its agents,
representatives, employees or subcontractors.
a. Consultant shall not commence work for the City until it has provided evidence
satisfactory to the City that it has secured all insurance required under this Section. In
addition, Consultant shall not allow any subconsultant to commence work on any
subcontract until it has secured all insurance required under this Section.
b. Insurance coverage shall be at least as broad as:
(i) Commercial General Liability (CGL): Insurance Services Office
Form CG 00 01 covering CGL on an "occurrence" basis, including
products and completed operations, property damage, bodily injury and
personal & advertising injury with limits no less than $2,000,000 per
occurrence. If a general aggregate limit applies, either the general
aggregate limit shall apply separately to this project/location (ISO CG
25 03 or 25 04) or the general aggregate limit shall be twice the required
occurrence limit.
(ii) Automobile Liability: Insurance Services Office Form Number CA
000 1 covering, Code I (any auto), or if Consultant has no owned autos,
Code 8 (hired) and 9 (non -owned), with limit no less than $1,000,000
per accident for bodily injury and property damage.
(iii) Workers' Compensation insurance as required by the State of
California, with Statutory Limits, and Employer's Liability Insurance
with limit of no less than $1,000,000 per accident for bodily injury or
disease.
(iv) Professional Liability (Errors and Omissions) Insurance
appropriates to the Consultant's profession, with limit no less than
$2,000,000 per occurrence or claim, $2,000,000 aggregate.
(v) If the Consultant maintains broader coverage and/or higher limits
than the minimums shown above, the City requires and shall be entitled
to the broader coverage and/or the higher limits maintained by the
Consultant. Any available insurance proceeds in excess of the specified
minimum limits of insurance and coverage shall be available to the City.
c. Other Insurance Provisions. The insurance policies are to contain, or be endorsed
to contain, the following provisions:
Page 3 of 10
DocuSign Envelope ID: A8CBD79E-49CB-49A9-BE5B-498AO2933D51
(1) Additional Insured Status. The City, its officers, officials, employees,
and volunteers are to be covered as additional insureds on the CGL
policy with respect to liability arising out of work or operations
performed by or on behalf of the Consultant including materials, parts,
or equipment furnished in connection with such work or operations.
General liability coverage can be provided in the form of an
endorsement to the Consultant's insurance (at least as broad as ISO DS
Form CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG
20 38; and CG 20 37 forms if later revisions used).
— (except Professional Liability)
(ii) Primary Coverage. For any cl i s related to this contract, the
Consultant's insurance coverage2all be primary insurance primary
coverage at least as broad as ISO CG 20 01 04 13 as respects the City,
its officers, officials, employees, and volunteers. Any insurance or self-
insurance maintained by the City, its officers, officials, employees, or
volunteers shall be excess of the Consultant's insurance and shall not
contribute with it.
(iii)Notice of Cancellation. Each insurance policy required above shall
state that coverage shall not be canceled, except with notice to the City.
(iv)Waiver of Subrogation. Consultant hereby grants to City a waiver of
any right to subrogation which any insurer of said Consultant may
acquire against the City by virtue of the payment of any loss under such
insurance. Consultant agrees to obtain any endorsement that may be
necessary to affect this waiver of subrogation, but this provision applies
regardless of whether or not the City has received a waiver of
subrogation endorsement from the insurer.
(v) Self -Insured Retentions. Self -insured retentions must be declared to
and approved by the City. The City may require the Consultant to
purchase coverage with a lower retention or provide proof of ability to
pay losses and related investigations, claim administration, and defense
expenses within the retention. The policy language shall provide, or be
endorsed to provide, that the self -insured retention may be satisfied by
either the named insured or City.
(vi) Acceptability of Insurers. Insurance is to be placed with insurers
authorized to conduct business in the state with a current A.M. Best's
rating of no less than ANII, unless otherwise acceptable to the City.
(vii) Claims Made Policies. If any of the required policies provide
coverage on a claims -made basis:
The Retroactive Date must be shown and must be before the date of
the contract or the beginning of contract work.
Page 4 of 10
DocuSign Envelope ID: A8CBD79E-49CB-49A9-BE5B-498AO2933D51
0 Insurance must be maintained and evidence of insurance must be
provided for at least five (5) years after completion of the contract
of work.
If coverage is canceled or non -renewed, and not replaced with
another claims -made policy form with a Retroactive Date prior to
the contract effective date, the Consultant must purchase "extended
reporting" coverage for a minimum of five (5) years after
completion of contract work.
(viii) Verification of Coverage. Consultant shall furnish the City with
original Certificates of Insurance including all required amendatory
endorsements (or copies of the applicable policy language effecting
coverage required by this clause) and a copy of the Declarations and
Endorsement Page of the CGL policy listing all policy endorsements to
City before work begins. However, failure to obtain the required
documents prior to the work beginning shall not waive the Consultant's
obligation to provide them. The City reserves the right to require
complete, certified copies of all required insurance policies, including
endorsements required by these specifications, at any time.
(ix) Subcontractors. Consultant shall require and verify that all
subcontractors maintain insurance meeting all the requirements stated
herein, and Consultant shall ensure that City is an additional insured on
insurance required from subcontractors.
(x) Special Risks or Circumstances. City reserves the right to modify
these requirements, including limits, based on the nature of the risk,
prior experience, insurer, coverage, or other special circumstances.
7. INDEMNIFICATION
Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers,
agents, employees, contractors, special counsel, and representatives from liability: (1) for personal
injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for
personal injury, including death, and claims for property damage, which may arise from the
negligent operations of the Consultant, its subcontractors, agents, employees, or other persons
acting on its behalf which relates to the services described in section I of this Agreement; and (2)
from any claim that personal injury, damages, just compensation, restitution, judicial or equitable
relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and
hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial
or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in
this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant
further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including
fees and costs for special counsel to be selected by the City, regarding any action by a third party
challenging the validity of this Agreement, or asserting that personal injury, damages, just
compensation, restitution, judicial or equitable relief due to personal or property rights arises by
Page 5 of 10
DocuSign Envelope ID: A8CBD79E-49CB-49A9-BE5B-498AO2933D51
reason of the terms of, or effects arising from this Agreement. City may make all reasonable
decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing,
to the extent Consultant's services are subject to Civil Code Section 2782.8, the above indemnity
shall be limited, to the extent required by Civil Code Section 2782.8 ' to claims that arise out of,
pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant.
8. INTELLECTUAL PROPERTY INDEMNIFICATION
Consultant shall defend and indemnify the City, its officers, agents, representatives, and
employees against any and all liability, including costs, for infringement of any United States'
letters patent, trademark, or copyright infringement, including costs, contained in the work product
or documents provided by Consultant to the City pursuant to this Agreement.
9. RECORDS
Consultant shall keep records and invoices in connection with the work to be performed
under this Agreement. Consultant shall maintain complete and accurate records with respect to
the costs incurred under this Agreement and any services, expenditures, and disbursements
charged to the City for a minimum period of three (3) years, or for any longer period required by
law, from the date of final payment to Consultant under this Agreement. All such records and
invoices shall be clearly identifiable. Consultant shall allow a representative of the City to
examine, audit, and make transcripts or copies of such records and any other documents created
pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all
work, data, documents, proceedings, and activities related to this Agreement for a period of three
(3) years from the date of final payment to Consultant under this Agreement.
10. CONFIDENTIALITY
If Consultant receives from the City information which due to the nature of such
information is reasonably understood to be confidential and/or proprietary, Consultant agrees that
it shall not use or disclose such information except in the performance of this Agreement, and
further agrees to exercise the same degree of care it uses to protect its own information of like
importance, but in no event less than reasonable care. "Confidential Infortnation" shall include all
nonpublic information. Confidential information includes not only written information, but also
information transferred orally, visually, electronically, or by other means. Confidential
information disclosed to either party by any subsidiary and/or agent of the other party is covered
by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any
information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the
Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant
without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e)
is independently developed by the Consultant without reference to information disclosed by the
City.
11. CONFLICT OF INTEREST CLAUSE
Consultant covenants that it presently has no interests and shall not have interests, direct
Page 6 of 10
DocuSign Envelope ID: A8CBD79E-49CB-49A9-BE5B-498AO2933D51
or indirect, which would conflict in any manner with performance of services specified under this
Agreement.
12. NON-DISCRIMINATION
Consultant shall not discriminate because of race, color, creed, religion, sex, marital status,
sexual orientation, gender identity, gender expression, gender, medical conditions, genetic
information, or military and veteran status, age, national origin, ancestry, or disability, as defined
and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization,
promotion, termination or other employment related activities or any services provided under this
Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all
applicable federal, state and local laws and regulations.
13. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and
Consultant, and supersedes any and all other agreements, oral or written, between the parties. In
the event of a conflict between the terms of this Agreement and any attachments hereto, the terms
of this Agreement shall prevail. This Agreement may not be modified except by written instrument
signed by the City and by an authorized representative of Consultant. The parties agree that any
terms or conditions of any purchase order or other instrument that are inconsistent with, or in
addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each
party to this Agreement acknowledges that no representations, inducements, promises or
agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any
party, which is not embodied herein.
14. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Consultant,
Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior
written consent of the City and any such assignment, transfer, delegation or subcontract without
the City's prior written consent shall be considered null and void. Nothing in this Agreement shall
be construed to limit the City's ability to have any of the services which are the subject to this
Agreement performed by City personnel or by other consultant and/or contractors retained by City.
15. TERMINATION
This Agreement may be terminated by the City upon thirty (30) days written notice of
termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant
compensation for all services performed by Consultant prior to receipt of such notice of
termination, subject to the following conditions:
a. As a condition of such payment, the Executive Director may require Consultant to
deliver to the City all work product(s) completed as of such date, and in such case
such work product shall be the property of the City unless prohibited by law, and
Consultant consents to the City's use thereof for such purposes as the City deems
appropriate.
Page 7 of 10
DocuSign Envelope ID: A8CBD79E-49CB-49A9-BE5B-498AO2933D51
b. Payment need not be made for work which fails to meet the standard of
performance specified in the Recitals of this Agreement.
16. WAIVER
No waiver of breach, failure of any condition, or any right or remedy contained in or
granted by the provisions of this Agreement shall be effective unless it is in writing and signed by
the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or
remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not
similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies.
17. JURISDICTION - VENUE
This Agreement has been executed and delivered in the State of California and the validity,
interpretation, performance, and enforcement of any of the clauses of this Agreement shall be
determined and governed by the laws of the State of California. Both parties ftu-ther agree that
Orange County, California, shall be the venue for any action or proceeding that may be brought or
arise out of, in connection with or by reason of this Agreement.
18. PROFESSIONAL LICENSES
Consultant shall, throughout the term of this Agreement, maintain all necessary licenses,
permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder
and required by the laws and regulations of the United States, the State of California, the City of
Santa Ana and all other governinental agencies. Consultant shall notify the City immediately and
in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and
exemptions. Said inability shall be cause for termination of this Agreement.
19. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this Agreement
shall be in writing and shall be deemed to be properly given if delivered in person or mailed by
first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in
the manner provided in this Section, to the following persons:
To City:
Jennifer L. Hall
Clerk of the City Council
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
Fax: 714- 647-6956
Page 8 of 10
DocuSign Envelope ID: A8CBD79E-49CB-49A9-BE5B-498AO2933D51
With courtesy copies to:
Nabil Saba
Executive Director, Public Works Agency
City of Santa Ana
20 Civic Center Plaza (M-xx)
P.O. Box 1988
Santa Ana, California 92702
Fax:
To Consultant:
Kirk Keller
Project Director
Studio One Eleven
245 East Third Street
Long Beach, CA 90802
A party may change its address by giving notice in writing to the other party. Thereafter,
any communication shall be addressed and transmitted to the new address. If sent by mail,
communication shall be effective or deemed to have been given three (3) days after it has been
deposited in the United States mail, duly registered or certified, with postage prepaid, and
addressed as set forth above. If sent by fax, communication shall be effective or deemed to have
been given twenty-four (24) hours after the time set forth on the transmission report issued by the
transmitting facsimile machine, addressed as set forth above. For purposes of calculating these
time frames, weekends, federal, state, County or City holidays shall be excluded.
20. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature herein below has the
power, authority and right to bind their respective parties to each of the terms of
this Agreement, and shall indemnify City fully, including reasonable costs and
attorney's fees, for any injuries or damages to City in the event that such authority
or power is not, in fact, held by the signatory or is withdrawn.
b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully
set forth in the body of this Agreement.
[signatures on following page]
Page 9 of 10
DocuSign Envelope ID: A8CBD79E-49CB-49A9-BE5B-498AO2933D51
SIGNATURE PAGE FOR CONSULTANT AGREEMENT BETWEEN THE CITY OF
SANTA ANA AND STUDIO ONE ELEVEN FOR ON -CALL LANDSCAPE
ARCHITECTURAL SERVICES
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first
above written.
ATTEST:
JENNIFER L. HALL
City Clerk
APPROVED AS TO FORM:
SONIA R. CARVALHO
City Attorney
4:
,TrWATHAN T. MAR4fNEZ
Assistant City Attorney
RECOMMENDED FOR APPROVAL:
NABIL SABA
Executive Director
Public Works Agency
CITY OF SANTA ANA
KRISTINE RIDGE
City Manager
CONSULTANT:
LDocuSigned by:
6 & 6&r
KIRK KELLER
Project Manager
Page 10 of 10
DocuSign Envelope ID: A8CBD79E-49CB-49A9-BE5B-498AO2933D51
EXHIBIT A
SCOPE OF SERVICES
DocuSign Envelope ID: A8CBD79E-49CB-49A9-BE5B-498AO2933D51
Appendix
ATTACHMENT 1
SCOPE OF WORK
CITY OF SANTA ANA
REQUEST FOR PROPOSALS
FOR
ON -CALL LANDSCAPE ARCHITECTURAL SERVICES
RFP NO. 22-097
INTRODUCTION/BACKGROUND
The City of Santa Ana, Public Works Agency is seeking proposals from qualified firms to provide on -call
landscape architectural services.
The City of Santa Ana is located in central Orange County, flanked roughly by the Santa Ana River to the west,
Santiago Creek to the north, 1-55 freeway to the east and South Coast Metro area to the south. The city is
approximately 10 miles east of the Pacific coast and 30 miles south of Los Angeles. Incorporated in 1889 and
designated the county seat, Santa Ana is both the largest city in the county and one of the largest in the state of
California, as Santa Ana's current population is estimated to surpass 334,000. This populace, living within the
city's 27.2 square miles, translates into approximately 12,000 residents per square mile, making Santa Ana the
densest city in Orange County and second densest in the State.
Since 1947, the parks system was managed by the Parks, Recreation & Community Services Agency.
In March 2022, the entire Park Services Division, which includes Park Planning and Park Maintenance,
transitioned to the Public Works Agency.
The City of Santa Ana's Public Works Agency (PWA) is now responsible for the planning, design, development
and maintenance of fifty-four (54) parks, ten (10) recreation/comniunity centers, two (2) senior centers, one (1)
nature center, thirteen (13) miles of Class I recreational trails, 2 lakes, 5 municipal pools, the Santa Ana Zoo
and multiple joint -use sites. The City's mission through our park system is to make lives and communities
better now and in the future by providing access to nature, outdoor space to play and exercise, facilities for self -
directed and organized recreation, positive alternatives for youth, and activities that encourage social
connections, human development, and lifelong learning.
In April 2022, the City updated its General Plan, including the Open Space Element and Bikeways Master Plan.
In May 2022, the Parks, Recreation & Community Services Agency adopted its first Parks Master Plan.
The Park Planning Division seeks the services of a landscape architectural firm(s) to be available on -call, to
augment staff with delivery of projects potentially on all levels, ranging from site specific master planning,
concept planning, feasibility studies, design, contract document development bid advertisement and
construction support.
DocuSign Envelope ID: A8CBD79E-49CB-49A9-BE5B-498AO2933D51
SCOPE OF WORK
In general, the Consultant shall perform landscape architectural services on an "on -call or as -
needed" basis for various project assigned by the City during the term of the agreement. The
Consultant shall have demonstrated expertise and experience in the areas of parks and recreation
or other municipal projects, in areas that include but are not limited to planning new parks, site
specific master planning of existing parks, sports fields & sports courts renovations, skate parks,
dog parks, splash pads, bike trails, site lighting, water conservation, habitat restoration, urban
forestry, landscape renovations, irrigation renovations, interpretive signage:
Design Expertise: In addition to having a solid understanding of parks and recreation
projects, Consultant shall have experience and expertise in sustainable environmental
design, low impact development, water wise landscaping and irrigation, current trends,
maintenance needs.
Site Specific Master Planning & Concept Development: Consultant shall have
ability to participate in site specific master planning exercises and concept
development. Consultant shall prepare and deliver colored renderings, 3-1) modeling
or other visuals as required to communicate the project. Consultant shall provide final
rendered concept plan upon final approval of the layout.
Community Outreach: If requested, Consultant shall, facilitate community
engagement meetings to collect public input, create community engagement tools.
0 Meetings and Presentations: If requested, Consultant shall attend and/or facilitate
meetings with City Staff, Neighborhood Associations, permitting agencies, Boards,
Commissions, and/or City Council as required. Consultant shall prepare presentation
materials for us in these meetings.
Feasibility Studies: Consultant shall have ability to conduct feasibility studies,
analyses and/or preliminary documents for new renovation or alteration projects, to
help City determine viability..
Utility Search and Coordination: Consultant access utility companies and city
records and coordinate into design. Consultant shall coordinate with said agencies
throughout the design process.
0 Site Surveying: Consultant shall provide all field survey and topographic work
necessaryto complete the design effort.
0 Maps and Mapping Services: Consultant shall ability to provide, if requested.
0 Contract Documents: Consultant shall have ability to prepare complete plans and
specifications for project bid advertisement. City win provide electronic title block fAes
and boiler plate specifications; consultant shall adapt and develop document to include
City of Santa Ana RFP 22-097
PageAl-1
DocuSign Envelope ID: A8CBD79E-49CB-49A9-BE5B-498AO2933D51
bid items and definitions, include modifications to General and Special Provisions, and
incorporate technical architectural specifications. Plans shall incorporate design criteria
and requirements conforming to the City of Santa Ana (CSA) and other governinental
agencies including, but not limited to the California Building Code, ADA, CSA
Standard Plans. All plans, the title sheet of the specifications, calculations and reports
must be signed and stamped by the consultant's licensed professional landscape
architect, architect or engineer.
0 CostEstimating: consultant shall provide cost estimating services to provide "Opinion
of Probable Cost". Consultant shall contact contractors, manufacturers, or draw info
from recently bid projects when preparing their estimates.
Permits: Consultant shall assist City in obtaining approvals and/or permits from
applicable agencies as needed, including project submittal, responding to plan check
comments, and meeting with Building Officials if required.
0 Environmental: If requested, Consultant shall provide environmental review for
projects, State CEQA and/or Federal NEPA, as required.
Storm Water Best Management Practices: have knowledge and incorporate into
design practice principles of storm water best management practices (BMP).
0 WQMP: Consultant shall be able to determine when WQMP is required for a project,
have ability to prepare the document, and incorporate the findings in the overall design.
Quality Control: Consultant shall tightly control the quality of the work perform by
in-house staff and/or sub -consultants. Incomplete or poor quality work will not be
accepted. No additional compensation will be approved for changes required to deliver
a tightly coordinated set of contract documents.
Bid Advertisement Support: Consultant shall assist during the bid advertisement
period by responding to bidder questions, attending pre -bid job walks, assisting with
addenda preparation, attending pre -construction meeting.
0 Construction Support: Consultant shall assist during construction period by attending
pre -construction meeting, responding to Requests for Information (RFIs), attending
regular site meetings as requested and final inspections, submittal review, change order
review, troubleshooting and finding solutions to unforeseen site conditions.
0 As Built Plans: Upon completion of project, as -built plans may be submitted to the
consultant to incorporate all changes made during the construction period.
TASK ORDER PROCESS:
City of Santa Ana RFP 22-097
PageAl-2
DocuSign Envelope ID: A8CBD79E-49CB-49A9-BE5B-498AO2933D51
The intent of this RFP is to have several consultants under contract to be available to
provide services, on -call, if the City shall need them. In executing a Professional Services
Agreement with the selected firm(s), the City does not guarantee any Task Orders win be
initiated during the life of the contract.
All work performed under this contract will require a Request to Release Notice to Proceed
(RRNTP) by the City. On a project -by -project basis, a proposal will be requested from all On -
Call Consultants by the City's Project Manager or Contractor Administrator. Proposals shall
deffie the scope of services, include a work plan, schedule, and proposed fee, which shall be
based on the specified rates of compensation in the contract. The Project Manager/Contract
Administration will review all proposals and select one firm for the work based on fee,
availability, area of experience, and fair distribution of assigned work to all Consultants.
City of Santa Ana RFP 22-097
PageAl-3
DocuSign Envelope ID: A8CBD79E-49CB-49A9-BE5B-498AO2933D51
EXHIBIT B
CONSULTANT'S PROPOSAL
Santa Ana Jn-Gall Landscape
Architectural Services X A
March 15, 2023
Response to Request for Proposal (RFP) NO.: 22-097
Prepared for The City of Santa Ana
submitted by:
studioneleven
If IL
I _1P
qr
R 41 qL
L r
I -OR
1f4Q 4F
d'. dh R.
r
j.
4L
Rd'
.4
:�Z. 46
Nil
A& #M%4
f
Aw
_.Jr 1mof IL
I_
IX-1, V
Nki
Vr
a
....... .....
Aw
The Roost
Santa Ana, CA
Table of Contents
Cover Letter
03
Contract Agreement Statement
04
Section 1 -.
Firm Qualifications
06
Section 2:
Project Team Members
9
Section 3:
Understanding of Need
13
Section 4:
Relevant Project Experience
22
Section 5:
Certificates
30
DocuSign Envelope ID: A8CBD79E-49CB-49A9-BE5B-498AO2933D51
March 15, 2023
Suzi FurJanic, Project Manager
Public Works Agency; M-22
20 Civic Center Plaza; Ross Annex
Santa Ana, California 92701
RE: On -Call Landscape Architecture Services
Dear Ms. Furjanic,
We welcome the opportunity to provide the City of Santa Ana comprehensive and wide-ranging landscape
architecture on -call services. At Studio One Eleven we understand the impact of current and anticipated
trends in the urban landscape that will shape the future of Santa Ana. Recently our firm has completed the
multiple award -wining adaptive reuse projects 4th Street Market Lofts, Santa Ana Arts Collective (SAAC) and
The Roost. We are currently working with Planning, Public Works and OFCA on the Orange County School
of the Arts (OCSA) for open space improvement projects to the Santa Ana Campus with a focus on creating
a collegiate level campus green. It is a city that we truly admire, and we would enthusiastically welcome the
prospect to further contribute to its growth.
In our response that follows, we will demonstrate our experience working directly in partnership with city
agencies and other organizations to design and document small and large-scale projects, with a specific
focus on open space rehabilitation, park development, adaptive reuse, and streetscape improvements. We
appreciate the complexity involved in delivering important urban developments, and have a long history of
working with internal and external stakeholders to establish consensus and facilitate positive outcomes.
Studio One Eleven is well -positioned to assist the City of Santa Ana with their'on-call' projects. Our team has
had extensive experience in transforming existing urban spaces, including renovations, changes -of -use, and
expansion of project scales. We are a full -service firm, capable of performing all phases of work, ranging from
initial design concepts and visualizations to public outreach and the preparation of construction documents
and technical specifications for public bid notice and award. Our leadership and technical staff is well versed
in coordinating various disciplines and representing our clients during the construction contract administration
phase of a project.
As recognized leaders in the field with over two decades of experience in architecture, urban design,
landscape architecture and community engagement, featuring a nimble and innovative design team, we
believe in our ability to be a valuable partner to the city of Santa Ana. Studio One Eleven is experienced in
working throughout greater Los Angeles and Orange counties and we are familiar with the many departments
and agencies that make up the planning and development ecosystem of cities. We welcome the opportunity
to provide comprehensive and wide-ranging landscape architecture design services and look forward to
discussing our qualifications with you.
Should you have any questions, or need additional information, please do not hesitate to contact me at
kirk.keller@studio-1 I 1.com, or (562) 247-6206, as primary contact and an authorized representative able to
bind the firm.
Sincerely,
41---
Kirk Keller, ASLA, Principal
Studio One Eleven
-A M M,
ARM&,-
4
Mr.
&I— Aft.
— �r—
-a +VON
jr,
OF
"A
4&dr
4NP-
SO
IF
Our designs are inspired by careful
assessment of program, culture and place
DocuSign Envelope ID: A8CBD79E-49CB-49A9-BE5B-498AO2933D51
0
An integrated practice of architecture, urban design and landscape architecture dedicated to
creating vibrant communities.
MMI
11:011.
Focus
Our Values
We are passionate about using design to create better outcomes for the
communities we serve. As designers, we believe in our responsibility to craft the
built environment in ways that support our collective well-being, today and into
the future. For us, this means a commitment to meeting our client's goals while
also addressing the social, economic and environmental health of the broader
community through our work. We enjoy proactively Initiating projects with
community partners and bringing impactful, innovative ideas to life.
Our Work
The core of our practice is the repair of cities and positive transformation of
communities through architecture, landscape architecture and urban design.
However, we don't define our work by singular typologies - instead, we
conceptualize our projects as urban interventions at a variety of scales - from
planning, to architecture, streetscapes, parks and open space improvements
and tactical demonstrations - to promote resilient, prosperous and joyful cities,
and improve livability and wellness. Over the course of this work, our projects
often address the complex issues that shape the daily lives of city dwellers.
Our Method
Studio One Eleven's practice is rooted in the integration of our core skills
- architecture, landscape architecture and urban design. We begin with a
multidisciplinary approach to define a project brief that best fits our client's
needs, the neighborhood's character and community input. Shaping the urban
context is complex work, which is why we forge partnerships with the most
progressive experts to provide viable and impactful design solutions.
Housing Renewing the Building
For All Public Realm Community &
Place
20+
Years In Business
50
Employees
Comprised of licensed
architects, planners, landscape
architects, sustainability experts
and graphic designers. Up to
eight employees are available to
work on various projects at any
given time.
150+
Awards
and commendations from
numerous professional and
community associations.
21st Century Equitable
Mobility Practices
DocuSign Envelope ID: A8CBD79E-49CB-49A9-BE5B-498AD2933D51
Arm Experience
Studio One Eleven has the depth of experience and
skilled staff to fully perform all the services required
to partner with the City of Santa Ana for on -call
Landscape Architecture Services in developing
comprehensive, creative, and achievable designs. In
addition to having a solid understanding of parks and
recreation projects, we have experience and expertise
in innovative sustainable environmental design,
low impact development, water wise landscaping +
irrigation, current trends, and maintenance needs.
Many of the architectural and landscape architectural
roots in the Studio were founded upon working
with local city governments through incremental
improvement projects to revitalize existing
communities and open spaces, each with unique
identities and context. Our past parks and streetscape
projects have led to the transformation of the public
realm in multiple cities such as Third Street in
Long Beach, Sherman Way in Reseda, Paramount
Boulevard in Paramount, and Sepulveda Boulevard in
Westchester. Our planning and visioning efforts have
paved the way for revitalization in downtown Lomita,
Glendale, Torrance, and Long Beach. As champions
of human -centered design, we make sure that our
solutions respect and enhance the communities we
work with.
We understand that small interventions can provide
large impacts to existing public spaces and can
address many needs simultaneously such as
accessibility, sustainability, safety, aesthetics, as well
as address the ever -evolving needs for end -users.
Studio One Eleven's project team has experience
working within the many diverse neighborhoods of
Los Angeles and Orange Counties. We are a trusted
partner for numerous public agencies in Southern
California for on -call and peer review services
including the cities of Long Beach, Huntington Beach,
Paramount, Newport Beach, Anaheim, Downey, El
Monte and the County of Los Angeles Department
of Parks and Recreation. Our expertise is focused
on designing and implementing impactful projects at
a variety of scales, addressing the complex issues
affecting the daily lives of diverse city dwellers today
and into the future. Through our work, we have
created more vibrant and welcoming public spaces
that have become beloved community destinations for
people to live, work, and play. Our firm is known for its
innovative, collaborative, and sustainable approach
to community -oriented design. We are well versed
in Crime Prevention Through Environmental Design
(CPTED) with focus on natural crime prevention
strategies and sustainability in addition to Nature
Based Solutions for stormwater management and
striking water -wise and low maintenance planting
design.
Looking for potential to enhance the character and
vitality of the public realm is built into our design
culture. We have worked with numerous clients
to develop innovative plans and visioning efforts
that successfully combine design excellence with
funding opportunities. For example, our work for
the City of Bellflower looked beyond a specific
improvement project to include visioning for a block -
long streetscape enhancement proposal. A series of
sketches were reviewed with the City Manager and
presented to the Public Works Director. As a result of
our efforts, the City was able to secure a $1 million
Caltrans grant to fund public realm enhancements.
Additionally, our recent design leadership on the
Rancho Los Cerritos Stormwater Reclamation Plan
and the Oak View Neighborhood Beautification Plan
received a combined $9 million in grants.
..A$
*414
dil
OA
IP
W,
OWT 4P am
L
Our designs have a community ri
focus coupled with sustainable landscapes
o ented
DocuSign Envelope ID: A8CBD79E-49CB-49A9-BE5B-498AO2933D51
Team Organizational Chart
PUBLIC WORKS AGENCY
Park Planning Division
PRIME CONSULTANT
Studio One Eleven
Kirk Keller, ASLA
Project Director,
Principal in Charge
24 years experience
Time on this project: 15%
SUB -CONSULTANT TEAM
Labib Funk + Associates
(LFA)
Civil and Structural
Engineering
Frank LaRocca, PE
17 years experience
Shruti Shankar, AICP
Urban Design Director
13 years experience
Time on this project: 10%
Hahn and Associates
Surveying / Mapping
Brandon Hahn, PLS
34 years experience
Moiri Fleming, ASLA Albert Hernandez
Project Landscape Architect Project Manager
15 years experience 7+ years experience
Time on this project: 15% Time on this project: 30%
Rider Levett Bucknall
(RLB)
Cost Estimator
Aled Jenkins
22 years experience
Helix Environmental
Environmental Services
Andrea Bitterling
24 years experience
Studio One Eleven and
our sub -consultant team
have collaborated on a
combined 30+ projects
together
10
DocuSign Envelope ID: A8CBD79E-49CB-49A9-BE5B-498AO2933D51
Project Team
0
Kirk Keller, ASLA, LEED AP
Principal, Landscape Architecture
Kirk Keller, ASLA is the Director of the Landscape Architecture Studio with focus
on sustainable parks, streetscape and urban development projects. He brings
over 24 years of experience in facilitating successful outcomes, working directly
in partnership with city agencies, community groups and other organizations
to design and document small and large-scale projects with specific, unique
identities. Kirk provides a depth of knowledge on best practices, innovative
design, and management of projects, from Urban Parklets in Long Beach to
Adaptive Re -use developments, streetscape and parks in Los Angeles. He is
well -versed in organizing and leading project teams in the completion of a given
project with pedestrian oriented and sustainable design strategies integrated to
the greatest extent possible.
Kirk received a Bachelor of Science in Landscape Architecture with Honors
from Cornell University. He has been a LEEDO Accredited Professional since
2007 and is a licensed landscape architect in California, Nevada, and Texas.
Shruti Shankar, AlCP, LEED AP ND
Associate, Urban Design Director
Shruti Shankar, AICP brings over a decade of design, planning and sustainability
experience to Studio One Eleven in her role as Urban Design Director. Her
work focuses on creating sustainable and equitable urbanism, and vibrant
urban places by combining data -driven insights, design thinking, community
engagement and collaborative city -building practices. She is experienced in
a variety of project types, including visioning, master planning, public space
design, and tactical urbanism for placemaking and testing improvements.
Shruti co-authored a study in collaboration with USC, focusing on measures
of equity, sustainability and park need to identify high -priority areas for park
development in Los Angeles County. The study explored a joint development
model for parks and open space, put forth by the Los Angeles Regional Open
Space and Affordable Housing (LA ROSAH) Collaborative. Shruti also recently
led visioning efforts for Downtown Torrance, working with the City and key local
stakeholders to create a plan and strategy to implement improvements for the
area including public realm and open space amenities.
Education
Bachelor of Science,
Landscape Architecture
with Honors, Cornell
University, Ithaca, NY
Heriot-Watt University,
Landscape Architecture
111, Edinburgh, Scotland
Affiliations
American Society of
Landscape Architects
Council of Landscape
Architects Registration
Board
Education
Global Certificate in
Sustainability,
University of
California, Los
Angeles - Extension
Master of Urban
Design, Washington
University, St. Louis,
Missouri
Bachelor of
Architecture, Anna
University, Chennai,
India
Affiliations
American Planning
Association
11
DocuSign Envelope ID: A8CBD79E-49CB-49A9-BE5B-498AO2933D51
studioneleven
Aw 4-&,
Moiri Fleming, ASLA
Associate, Project Landscape Architect
Moiri Fleming is a Project Landscape Architect at Studio One Eleven and 15
years of experience in conceptual planning through construction implementation
for a variety of landscape architectural projects including parks and urban
plazas.
She has been responsible for leading design efforts on various landscape
studio projects including most recently the Reno Entertainment District 2 acre
Urban Park, Harvey Milk Park, Paramount Boulevard Urban Revitalization /
citywide bus shelter renovations, The Oaks School greenspace, Sherman Way
Streetscape, and the design of a range of public spaces in Los Angeles.
Her experience entails designing spaces that promote pedestrian activity within
the public realm, community gathering spaces and connectivity to open space,
master -planning, green infrastructure /storm water capture and re -use, and
incorporating California adapted and native plants into the design. Moiri is a
licensed landscape architect in California.
Albert Hernandez
Project Manager
Albert Hernandez is a Project Captain at Studio One Eleven and has vast
experience is construction design and construction implementation for a variety
of landscape architectural projects including parks, multi -family housing and
urban streetscapes.
He has been responsible for leading documentation efforts on several landscape
studio projects including most recently the George Washington Carver Park
Playground Improvements, Reno Entertainment District Streetscape, Glendale
Arts and Entertainment Street Improvements and the OCSASantaAna Campus
Green.
His experience entails detail design refinements and coordination with various
consultants and jurisdictions to create spaces that active the public realm,
create pleasant gathering spaces and connectivity to amenities, transportation,
and open spaces. Albert has been a resident of Santa Ana for the past 3 years.
Education
Bachelors of Science
Landscape
Architecture, Temple
University,
Philadelphia
Pennsylvania
Affiliations
American Society of
Landscape Architects
Education
Bachelor of Science
Landscape
Architecture, California
Polytechnic State
University Pomona,
California.
12
Alit
DocuSign Envelope ID: A8CBD79E-49CB-49A9-BE5B-498AO2933D51
ectio -
UndF
41 14
IL
L
Ot
4 Of
We find ways to make landscapes more
environmentally responsible and
prosperous
it
1�' f
1.31
DocuSign Envelope ID: A8CBD79E-49CB-49A9-BE5B-498AO2933D51
Project Understand ing/Approach
SCOPE OF WORK
Task I - Design Services (1-3 months)
With an emphasis on creating cohesive, sustainable
and vibrant pedestri an -scaled outdoor spaces, our
designs begin by evaluating the context, connectivity,
and history of a space to identify project constraints
and opportunities for site specific place -making. We
work quickly to establish project goals, landscape
character, and determine programming of outdoor
spaces in collaboration with community partners and
city agencies.
S111 can prepare project concept narratives,
landscape design intent, project goals, diagrams,
supportive precedent imagery and strategies,
including but not limited to the following: crime
prevention through environmental design (CPTED),
innovative stormwater collection, nature based
solutions and low impact development (LID),
sustainable material selections, site appropriate
water wise landscaping, natural shading, high
efficiency irrigation techniques, and considerations
for long term maintenance and longevity of design
elements and their materiality. As part of the process
we also evaluate any current and future local or
national trends regarding public space as a source
for recreation, wellness, and community building.
We also look at established versus emerging
technologies (e.g. smart infrastructure) and make
recommendations regarding space programming
and activation, placekeeping, branding, wayfinding/
signage and connectivity.
Task I - Sample Deliverables
- Kick-off meeting and meeting(s) at deliverable
milestones
- Summary of project goals, objectives, and design
Criteria
• Precedent Imagery
• Conceptual design diagrams, notes and selective
imagery
- 3D visual izations/si m u lations (SketchUp with
Lurnion, Enscape or Photoshop rendering techniques)
- Illustrative conceptual overall plans and selected
enlargements
• Illustrative sections or axonometric view drawings
• Proposed planting, hardscape, and site furnishings
palettes
- Draft and Final Design concept packages- City Staff,
Planning Commission or City Council presentations
Task 11 - Feasibility Studies & Needs Assessment
(1-2 months)
Studio One Eleven will review the City's existing parks
and open space plans and relevant public policies
to establish the applicable codes and processes
relevant to the specific project site and the goals and
priorities that will inform the project. We will utilize
this information to aid in evaluating opportunities and
constraints.
The Project Team will then visit specific sites
to evaluate and document considering items
such as: use/capacity, arrangements, condition,
vehicular and pedestrian accessibility, tree canopy,
site furnishing/amenities, lighting, parking, above
ground infrastructure, proximity project site to public
transportation. Develop a Strengths, Weakness,
Opportunities and Threats (SWOT) analysis to
gain an understanding of condition, functionality,
convenience and to inform improvements or
measures that should be encouraged to support the
Plan based on the existing conditions. Engage CASp
consultant to evaluate the accessibility of a particular
park or community building, as occurs.
Task 11 - Sample Deliverables
- Research memorandum with matrix of applicable
codes and any planned projects or adjacencies
• Existing Conditions Assessment & Feasibility Report
• Site diagrams and existing context photos with notes
-Existing and Proposed sections and/or plan diagrams
• SWOT analysis of existing inventory
• Opportunities diagram with design strategies
• CASp report, if applicable
• Monthly check in meetings with City and status
report
- Opinion of ROM costs and analysis (e.g. cost of
tactical improvements vs. complete transformation)
Task III - Outreach and Community Engagement (6
months)
Prior to establishing an Outreach and Community
Engagement strategy tailored to the project our Team
will meet with the City to review prior outreach efforts
and review what information has been gathered that
will inform a specific project. Based on the known
information the Team will develop an engagement
plan for City review and comment. During this process
S1 11 will work with the City to identify key community
members and neighborhood / focus groups that will
be empowered to take an active role in the outreach
and engagement process as partners with our team.
14
DocuSign Envelope ID: A8CBD79E-49CB-49A9-BE5B-498AO2933D51
Following approval of the strategy S111 will establish
a project branding (fonts, colors, illustration graphic
style, etc.) that will be used for all materials to give
the project an identity that will become familiar
and recognizable throughout the various tasks
and deliverables. Outreach and engagement is
expected to occur throughout the project to inform
each subsequent task and to create a transparent
process so that the final plan is better understood and
supported by the community.
Studio One Eleven brings strong graphic visualization
skills to enable the layperson to engage with
complex planning and development ideas through
approachable, creative, and fun imagery, including
sketches, drawings, and precedents. We will utilize
these abilities throughout the community outreach
process to provide creative and engaging community
workshops, walk abouts, meetings, and also to
compile the project design documents as a highly
visual product that is succinct and easy to understand
We can prepare flyers for mailings, handouts,
postings in public places, and social media to inform
the community of the project and to be informed of
outreach events requesting their participation. We
begin outreach with a community wide multilingual
survey distributed among multiple platforms including
online (e.g. survey monkey), facilitated stakeholder
focus groups, community events (i.e. school or
neighborhood group existing meetings), and
pedestrian intercept surveys at parks.
The goal is to include community as stakeholders in
the development and implementation of viable and
impactful solutions. The most successful projects for
us feature meaningful public engagement and careful
analysis of the patterns that shape the fabric of a
place.
All survey and community engagement data will be
collated, analyzed, and presented in graphic format
for visual clarity. Results will be broken down to
identify correlations or differences between feedback
received on the various aspects of a project. We will
also keep track of the number of community members
engaged throughout the process. Community
meetings will be facilitated in a bi-lingual format.
Task III - Sample Deliverables
- Create outreach and engagement plan with input
from City
0
Multilingual online survey/questionnaire released
City-wide
- Prepare handouts, online content, flyers, meeting
materials
- Attendance at and facilitation of meeting w/working
group of City Staff and key stakeholder focus groups
- Community workshops, organized by geography or
recreation activity, to assess community -wide needs
and desires
• Outreach Findings
• Prepare and present materials at Recreation and
Parks Committee meeting
- Monthly check in meetings with City and status
report
Task IV - Site Specific Master Planning &
Conceptual Development (1-3 months)
The analysis of current park system usage, needs,
desires, and interest of the community can be
represented as a separate of integrated deliverable.
Utilizing the information gathered in needs
assessment phase will begin with a review of the
community input to assess current and future park
needs.
The Project Team will convene for a working session
with the City to facilitate a goal setting discussion
and to review project objectives, site constraints,
desired development program, overall parameters,
and regulatory provisions. This working session will
help guide the project visioning and design process to
focus on specific opportunities and challenges for the
project.
S1 11 has successfully facilitated design charrette(s)
with Project Team, sub -consultants, City Staff, and
other stakeholders, to inform the conceptual site
layout and diagram depending on project scale and
need. Charrettes allow all parties to participate in
extensive, hands-on exploration of possibilities for the
specific project and associated site.
Our creative team is adept at conveying concepts in
numerous ways. A'kit of parts'approach allows city
staff and community members to understand various
components that contribute to design by providing
a menu that can be expanded or reduced based
on feedback. S111 will evolve initial conceptual
site layout sketches and diagrams into conceptual
alternatives utilizing an array of diagrams, precedent
imagery, landscape palettes, 2D and 3D vignettes,
and plan layouts to convey ideas. We are very nimble
15
DocuSign Envelope ID: A8CBD79E-49CB-49A9-BE5B-498AO2933D51
studioneleven
with developing options for consideration and further
exploration.
The goal of this phase of work is to present big ideas
and alternates for consideration, in order to define
a preferred direction. Our team is well versed in
developing design concepts and related activities
needed to establish the parameters for final design
and documentation.
Task IV - Sample Deliverables
- Site diagram with a list of project criteria and design
components for consideration with imagery
• Precedent imagery
• Design plan options and comparative studies
• 3D visual izations/si mu lations (utilizing SketchUp
models with Lumion, Enscape or Photoshop rendering
techniques) with 'before' photo references
- 3D Animations and 3D models (laser cut, wire or
powder printed)
- Illustrative conceptual overall plans and selected
design enlargement plans
• Illustrative 'before'and 'after'sections
• Proposed planting palette, building material palette,
and site furnishings palette
• Rough Order of Magnitude (ROM) cost estimates
• Make presentations City Staff, Planning Commission
and City Council meetings
- Final report and Design concept package
Task V - Meetings and Presentations
S1 11 has vast experience with attending, facilitating
and developing all presentation materials and
agendas for meetings with City Staff, Neighborhood
Associations, Permitting Agencies, Boards,
Commissions, and City Councils. Scheduling ongoing
check -in meetings is an important part of effective
project communication. Following the kick-off, Studio
One Eleven will coordinate with the City to establish
a cadence for bi-weekly or monthly check -in calls via
Microsoft Teams or similar teleconference platform.
These regular check -ins will provide an opportunity
to chart completed tasks, review status of ongoing
work, reaffirm key milestones, goals, and deliverables,
and flag any anticipated issues that may impact
the schedule or budget and prepare for upcoming
presentations.
Task V - Sample Deliverables
• Attend bi-weekly or monthly meetings
• Prepare a meeting summary, including action items,
for each meeting.
- Refine project schedule and list of outstanding
information needed for project development.
- Attend presentation(s) to share community feedback
along with tailoring presentation materials for specific
meetings.
- Materials provided in PDF or Powerpoint format
and include suggested design, stud ies/analysis,
concept plans/options, precedent imagery, 2D and 3D
renderings, and ROM estimates.
Task VI - Utility Search and Coordination
S111 would provide utility records search and
coordination via a sub -consultant civil engineer.
Task VI - Deliverables
- Research, review and compile as -built improvement
plans, utility information, and other available existing
public utility infrastructure record data within project
limits [sanitary sewer, water, storm drain, and dry
utility (electricity, gas, and communications) systems].
- Review for potential impacts to the proposed design
and make recommendations for mitigating conflicts.
- Drafting available and applicable as -built utility
lines (both wet and dry) in CAD format for use by the
project team.
- Provide list of data and information required from the
City or other agencies.
Task Vil - Site Surveying and Mapping
S111 would provide field survey, mapping and
topographic work to support a project design and
documentation effort via a sub -consultant surveyor.
Task Vil - Deliverables
- Provide field measurements and mapping of raw
land and improvements within and adjoining the
mapping limits of the project area.
- Survey will show buildings, adjoining structures,
driveways and parking areas, hardscape, visible
utilities, invert elevations of accessible storm drain
manholes and catch basins, overhead utility wires,
poles, walls and fences, drainage structures,
waterways, major trees (4" and larger), 1' interval
contours and spot elevations throughout.
- Work will be oriented horizontally to CA State Plane
Coordinates and vertically to a referenced benchmark.
- Plans will be prepared using AutoCAD (Civil 3D
software with comprehensive digital surface).
Task Vill - Contract Documents (3-6 months)
We are especially enthusiastic about the opportunity
to realize our conceptual designs. Under the
16
DocuSign Envelope ID: A8CBD79E-49CB-49A9-BE5B-498AO2933D51
leadership of licensed landscape architects, our team
brings considerable experience in the execution of a
variety of public projects and proven ability to prepare
complete plans and specifications for project bid
advertisement. Design of project improvements will
be prepared in accordance with established design
criteria and conform to requirements of the City of
Santa Ana (CSA) and other governmental agencies
including, but not limited to the California Building
Code, ADA, CSA Standard Plans, and State Water
Ordinance Requirements in order to achieve project
objectives. The PS&E will be submitted to the City
at established contract documents milestones with
accompanying cost estimate and specifications.
Documents will include bid items and definitions, any
modifications to General and Special Provisions, and
incorporate technical architectural specifications. All
plans, the title sheet of the specifications, calculations
and reports will be signed and stamped by the
licensed professional landscape architect, architect or
engineer.
Task Vill - Sample Deliverables
• Project delivery schedule
• CAD drawings — demolition, hardscape, irrigation,
planting, site furnishings, sections/elevations, details,
material schedules.
- Supporting calculations and reports
-Sub-consultant drawings (e.g. civil, structural)
- Bi-Weekly project coordination meetings with City
during plan preparation phases per Task IV
- Provide milestone submittals for City review and
consultant coordination (i.e. 50%, 90%, 100%)
• ROM (Rough Order of Magnitude) Costs per Task IX
• Project man ual/specifi cations book and bid schedule
Task IX - Cost Estimating
S111 can provide opinion of probable costs and
ROM pricing for design studies and conceptual
development phases, based on our experience
of costs with similar and recent projects. This is
necessary to establish a design that meets both
the anticipated budget and project criteria. For
projects of certain scale or complexity, and during
documentation we recommend a cost estimating
sub -consultant to provide detailed cost estimates
that associate with milestone submittals prior to
bidding. If Value Engineering of design is required to
reduce anticipated construction costs it is expected
to occur via 'redlines'to the concept package and
Cost Estimator will revise the ROM accordingly.
City is to provide written approval of project budget,
project scope, and design elements to be included in
Documentation.
The establishment of budget and design alignment
is expected to occur prior to development of contract
documents to establish if 'value engineering'of design
and revisions of documents to reduce construction
costs or if additional budget is required to meet
established project criteria. Value Engineering
of design and revisions to documents to reduce
construction costs after completion of Schematic
Design would be an additional service. City is
expected to provide soft and hard cost budget at the
onset of a project to assist in designing to budget.
Task IX - Sample Deliverables
- Attend meeting via teleconference with City to review
ROM costs and determine if project budget aligns with
proposed design.
- Opinion of ROM costs and analysis (e.g. cost of
tactical improvements vs. complete transformation)
17
DocuSign Envelope ID: A8CBD79E-49CB-49A9-BE5B-498AO2933D51
studioneleven
- ROM/concept estimate
* 100% schematic design cost estimate
* 50% design development cost estimate
* 30 or 50% construction documents cost estimate
Task X - Permitting
While Studio One Eleven will work to best collaborate
with the project team and City staff, the schedule
for permitting will ultimately be determined by the
authority having jurisdiction (AHJ). S1 11 cannot
guarantee a schedule for permitting review and
approval but may use experience from similar projects
to establish a suggested timeframe.
Task X - Sample Deliverables
- Coordinate permitting submittals with CSA
departments, and applicable AHJ's (e.g. OCFA)
- Revise landscape architectural plans based on plan
check comments.
- Coordinate any changes to hardscape, irrigation
and planting based on Agency plan check review
comments with consultant team.
- Respond to plan check comments with written
narrative and revised plans to clear corrections to
obtain landscape plan approval for permit. Maintain
matrix with department comments and responses per
plan check submittal.
- Meeting with City staff for update of permitting
status.
It is expected that a City project manager may be
responsible for specific submittal paperwork and City
pays all permit fees.
Task Xl - Environmental
S1 11 would provide environmental review for projects,
California Environmental Quality Act (CEQA) and/
or National Environmental Policy Act (NEPA) via a
specialized Environmental Services sub -consultant.
Items commonly addressed include but are not
limited to biological resources, cultural resources, air
quality, and GHGs. Cultural resources management
should consider coordination with First Nation
representatives.
Task Xl - Sample Deliverables
- Technical studies and documentation reports
conforming to regulatory guidelines including Project
Description; summary of any prior Project and
environmental documents; an analysis comparing
impacts of the proposed Project to the impacts
and mitigation measures identified in any previous
documents; an environmental determination reaching
the conclusion of appropriate
environmental docu mentation/determ i nation for
the proposed Project; and a mitigation monitoring
and reporting program specific to the Project, and a
certification statement to be signed by the City, as
required.
Task X111 - Storm Water Best Management
Practices (BMPs)
S1 11 and our sub -consultant civil engineers look
beyond local jurisdictional requirements to integrate
best practices and innovative approaches to
stormwater management into the design process.
S111 will contribute enhanced strategies and
recommendations for above ground project/site-
specific green infrastructure while our civil engineer
would focus on below ground infrastructure. We
advocate for sustainable landscape features referred
to as nature -based solutions (NBS), when feasible,
such as permeable pavement systems, rain gardens/
bioswales, street trees, green roofs or walls, and
plant selections intended to collectively transform
stormwater management, reduce urban heat-island
effect, improve air and water quality, and elevate
the overall quality of life in a public realm project.
S111 and consultant incorporate the BMPs and NBS
features into a project to the extent possible as the
design develops from concept to documentation.
A Geotechnical report including recommendations
for grading, paving, and storm water infiltration, is
an important consideration when establishing a
stormwater strategy. It would be requested of the City
or could be provided by a subconsultant geotechnical
engineer.
Task X111 - Sample Deliverables
- Evaluate the opportunities and constraints with a
particular focus on the opportunities for integration of
NBS as public realm components.
-Create a BMP strategies toolkit for consideration in
the form of precedent/example images and a detailed
description of their specific purpose(s) and any
special requirements.
-Develop scenarios in the form of sketches or
visualizations to convey NBS strategies and locations
that can be folded into the development of the plan.
-The scenarios will serve to present visual ideas
to inform a selected NBS concepts with specific
recommendations for stormwater management, urban
cooling, placemaking character and environmental
quality.
18
DocuSign Envelope ID: A8CBD79E-49CB-49A9-BE5B-498AO2933D51
0
-Prepare stormwater mitigation plans, calculations
and reports including: Storm Water Pollution
Prevention Plan (SWPPP) Document and Preliminary
Project Registration Documents (PRD) for filing,
Storm Water Management Plan/Low Impact
Development (LID) Plan
Task XIII - Water Quality Management Plan
(WQMP)
S111 would provide a WQMP via a sub -consultant
civil engineer to support project BMPs design
and documentation effort. The WQMP guides
the planning, implementation, monitoring, and
performance of best management practices while
meeting requirements of quality control measures.
Task XIII - Sample Deliverables
- LID BMP Feasibility Analysis and determination of
WQMP qualifications for project
- Sizing of the BMPs required to meet water quality
requirements
• Con ceptual/Prel i m i nary WQMP document
• Final Project WQMP documents
Task XIV - Quality Control
See S111 Quality Assurance Plan
Task XV - Bid Advertisement Support
After completion of permitting S1 11 would assist in
preparation and assembly of bid package and support
City throughout the project advertisement period with
the exception of bid negotiations with Contractor and
City.
Task XV - Sample Deliverables
- Prepare final specifications, Project Manual and BID
schedule.
- Provide contractors with clarification of the
construction documents and design intent via RFI or
RFC.
- Review bid items identified by City and/or Contractor
for substitution, additive or deductive alternates.
- Issue Construction Change Directives (CCD),
Addenda and/or Bulletins with narrative if any
changes occur based on bidding.
- Attendance at in -person bid walk and pre -
construction meeting.
Task XVI - Construction Support
We are excited to provide construction support
services as a part of seeing a project's design intent
carried out from start to finish. Our experienced team
members are dedicated to each project for its entirety.
Task XVI - Sample Deliverables
- Attendance at construction kick-off meeting with
City and selected General Contractor for a "page
turn" of project documents and review of construction
schedule and sequence.
- Review RFI's, shop drawings, samples, mock-ups
and product submittals for compliance with Plans and
specifications. Maintain a RFI and submittal log
- Review digital photographs of plant material, size
specifications and nursery sources.
- Tagging of trees at nursery, as applicable
Attend OAC meetings and provide Meeting Minutes
and construction progress reports for electronic
distribution.
• Review contractor requests for change order.
• Conduct site observation to review progress of
construction and provide report(s) at stages
critical to construction. Observation reports are
to confirm compliance with plan documents and
specifications.
- Site observation job walk with Contractor and City
representative to generate "punch list" items.
- Final site observation job walk with Contractor
and City representative for acceptance of work in
substantial compliance with plan documents and
specifications.
Task XVII- As Built Plans
Preparation or coordination of final information for
project close-out. After receipt of the Contractor's
construction drawing "redline" notations and records,
prepare as -built drawings where each drawing sheet
is prominently noted "RECORD DRAWING" and all
as -built changes are clouded with a numbered delta
symbol keyed to a numbered delta symbol in the title
block revisions column. The AutoCAD layering system
used will make it possible to print out a correct,
unclouded as -constructed drawing.
19
DocuSign Envelope ID: A8CBD79E-49CB-49A9-BE5B-498AO2933D51
Communication Method
Studio One Eleven takes pride in our longstanding relationships with cities and public agencies. In our work,
we utilize a variety of methods and technologies to communicate the progress and process of a given project.
Our Senior Studio Directors and/or Project Landscape Architect act as the single point of contact to the City
with a designated project manager responsible for all correspondence and consultant coordination. As a
result we have found that Studio representatives and City staff become familiar and forge a strong team
relationship. Throughout the process, we are in regular communication with the City via email and phone to
review progress, solicit feedback, coordinate project milestones and ask or answer any questions that may
arise. Projects usually begin with an initial on -site meeting to enable the project team and the City staff to
meet one another in person, review project requirements and to begin site analysis. We typically ask the City
to provide any available GIS data, surveys, as -built drawings or other studies for review prior to the site walk.
Immediately following the meeting, we will provide a record of the discussion and any requests in writing for
additional information or files needed from the City.
During the course of a project we normally rely on Zoom or Microsoft Teams meetings for review of project
milestone deliverables, but we are also adept at using Cisco Webex, Uber Conference or GoTo Meetings
if preferred. Each meeting is followed by written meeting minutes and a digital copy of the milestone
presentation for City review, comment and record in PDF file format. Our standard is to use either Adobe
Acrobat or BlueBeam Revu for the production of digital presentations and coordination markup files. However,
we have also utilized Miro, an interactive online whiteboard that simulates a pin-up wall and allows for direct
collaboration between all project team member and City staff.
Our graphic work incorporates a variety of media and computer programs, including photography, hand -drawn
sketches, Photoshop, Illustrator, InDesign, Sketchup, Enscape and Lumion to visualize and communicate
ideas and to help develop final designs. Our construction documentation uses the latest AutoCAD and LandFX
software for drawings, and Microsoft Word for specification writing. Project schedules are generated on
Smartsheet which allows for information to be formulated into Grid views, Gantt Charts, Card view, or Calendar
view as desired. For simpler projects we utilize Microsoft Excel.
We are experienced in preparing in -person or teleconference presentations to Planning Commissions, City
Councils and City Staff using plans, sections, precedent images, renderings or animations. Prior to developing
the presentation, we coordinate with the City and tailor the materials to their preferred format -- providing PDF
and/or Powerpoint files in advance for review and adjustment. During a peer review project or in project plan
check we communicate comments and responses through written summaries, PDF graphic files, a Microsoft
Excel matrix and online or in -person meetings.
a
DocuSign Envelope ID: A8CBD79E-49CB-49A9-BE5B-498AO2933D51
Quality Assurance Procedures
0
Studio One Eleven has comprehensive design
and technical expertise, with quality assurance/
quality control procedures built into our design and
documentation process. Quality isn't "inspected" into
each of our projects; it is planned for and designed
into them. Our quality assurance (QA) starts at
the beginning of each project. We begin with
choosing work aligned with the firm's capabilities
and expertise. Each project is assigned to the
appropriate staff and leadership. Our quality
management plan (QMP) identifies, corrects and
intends to minimize conflicts and inconsistencies
in the documents. As part of our corporate culture,
a QMP is developed for each project and included
as an integral part of the project work plan. The
project's size and complexity will generally determine
the magnitude of, and detail required for, the plan.
The project quality management plan defines which
documents are to be reviewed, who will review them,
when documents are to be reviewed, the schedule
and budget allotted for each review and the schedule
and budget allotted for making corrections and
coordination with consultants. The Project Manager
assigns the QMP responsibilities to members of the
project team. The plan must incorporate both the QA
and QMP project requirements, including scheduled
milestone reviews by the appropriate individuals.
Conceptual review — One or more persons check
the basic concepts on which the project is based.
In the early stages of the project, basic concepts
are developed which are then implemented
throughout the remainder of the document process.
If those concepts are not sound, the details of the
construction documents will not work. Someone
outside of the project team will review those basic
concepts to make sure they make sense and can
be achieved within the project budget and schedule
constraints. The reviewer(s) also ensure that the
constructed project will meet the client's needs as
specified in the contract.
Discipline review(s) — One or more independent
persons review the technical aspects of the project
to determine that the agreed -upon criteria and
procedures are being followed, client/contract
requirements being met, and firm QA processes are
being followed. Discipline review(s) may be either
i ntra-d iscipl i nary, where an experienced person
from each discipline (architecture, urban design
or landscape architecture) checks the applicable
calculations, drawings and specifications prepared
by that discipline; inter -disciplinary, where one or
more individuals from the project team perform a
detailed review to ensure consistency and identify
conflicts between disciplines-, or both.
Project manual review — This review is conducted
by the team member responsible for preparing the
initial spec check -list. Any new or edited prototypical
spec sections are reviewed page by page for
accuracy. Any corrections are brought to the
specifications writer who will incorporate the changes
into the master.
Drawings to Project Manual cross-check — This
check is conducted by the team member responsible
for the project manual review. This review will also
determine what, if any, "specification" information
that will need to appear on the drawings and check
for inconsistencies between the drawings and
specifications.
Constructibility review —A constructibility review
is conducted to identify potential technical or
construction difficulties before bidding the project to
contractors.
Final bid set review — One or more independent
persons conduct a review of the final set of plans
and specifications just prior to issuance for bid to
contractors. The aim here is to uncover any potential
inconsistencies to minimize questions, addenda and/
or change orders after the contract award.
Conducting Effective Quality Review
Our most effective method for making quality
assurance happen is to plan for it. Studio One
Eleven has a comprehensive quality assurance/
quality control procedure built into our design and
documentation process as part of our corporate
culture. Quality management doesn't rely solely on
checklists; it relies on the people and the process.
The normal, everyday work processes followed by
each and every team member determine the quality
of our deliverables. Additionally, we stay current
with laws, codes and regulations as an essential
part of our everyday best practices and also through
continuing education and related seminars for
licensure renewals.
21
40
J�
A'A
40
V
TA
We design to reflect unique cultures and
creative learning experiences
P y
DocuSign Envelope ID: A8CBD79E-49CB-49A9-BE5B-498AO2933D51
Paramount Boulevard Urban Revitalization
Paramount, California
This streetscape renovation helped re -envision the
character of downtown Paramount.
In order to improve the safety of pedestrians Studio One Eleven
reinvigorated a 1/2 mile streetscape of Paramount Boulevard,
between Jackson Street and Madison Street. The project required
a full analysis of the uses, arrangements, engineering, and
mobility of cars and pedestrians throughout the area, as well as
an understanding of what improvements should be encouraged on
neighboring properties to support the plan. As part of the process, the
district was evaluated for opportunities and constraints on both public
and private property. A'kit of parts'was employed in order to bring a
positive impact to the streetscape experience as part of a full service
design and documentation effort. Studio One Eleven is working on a
citywide bus shelter improvement project inspired by the revitalization
project as well as upgrades to Progress Park.
Client: City of Paramount
Contact: Adriana Figueroa, Public Works Director
afigueroa@paramountcity.gov, (562) 220-2100
Completed: 2016 - current
Consultant Project Manager: Kirk Keller
23
DocuSign Envelope ID: A8CBD79E-49CB-49A9-BE5B-498AO2933D51
Harvey Milk Park + Equity Plaza 0
Long Beach, CA *0
I
Harvey Milk Park is in the process of being
transformed into a space that is open and
welcoming to the community around it.
The centerpiece of Harvey Milk Park is Equality Plaza, which
commemorates Milk and includes plaques with the names of local
LGBTQ leaders on its Memorial Wall. The landscape improvement
effort led by Studio One Eleven fully utilizes the space through multi-
functional seating areas and a hardscape plaza with new lighting,
trees and drought tolerant planting design. The plaza includes a
concrete replica of the famous "Soapbox" Milk stood on to inspire
crowds when he spoke and was re -envisioned as an active gathering
space centered around a historic WPA mural.
Client: City of Long Beach
Contact: Christopher Koontz, Director of Community Development,
Christopher. koontz@longbeach.gov, (582) 570-6288
Completed: 2017-2019
Consultant Project Manager: Kirk Keller
M
DocuSign Envelope ID: A8CBD79E-49CB-49A9-BE5B-498AD2933D51
Glendale Arts & Entertainment District Visioning
Glendale, California
V
10 10
0
oil
Studio One Eleven is providing placemaking,
landscape and urban design services for Glendale's
downtown Arts and Entertainment District.
The project included a robust community outreach process and aims
to reclaim valuable yet underutilized space in the downtown to create
a dynamic, vibrant, people -place that supports the City's desire
for a world -class district. Our design approach utilizes people -first
streetscape improvements and a whimsical, artistic overlay to create a
destination on Artsakh Avenue that links to other activities in the area,
encouraging visitors to stroll, explore and discover the unique
offerings of the downtown Arts and Entertainment District. The design
and programming also celebrate local art and existing museums, and
the revitalization of the street edge and facades of two existing public
garages. The project is currently in permit review.
Client: City of Glendale
Contact: Sakis Oganesyan, Deputy Director of Public Works
soganesyan@glendaleca.gov, (818) 548-3945
Completed: 2019 - Present
Consultant Project Manager: Albert Hernandez
25
DocuSign Envelope ID: A8CBD79E-49CB-49A9-BE5B-498AD2933D51
Western & Gage Tot Park 0
Los Angeles, CA 1*011
4
7Ai
;a -
The Western Gage Park is a transformative project that converts a blighted
vacant lot into a vibrant community playground.
Inspired by the neighborhood's early 20th century agricultural history, the design celebrates the imagery of
local flower and vegetable farming. The abstract surface pattern elicits lines of crop rows, and the bold colors
of the play structure evoke bright shades of fruits and vegetables. The park's recreational elements encourage
balance, stability, and climbing opportunities for multiple ages.
Client: City of Los Angeles, Dept. of Recreation and Parks
Contact: Craig Raines, Acting Landscape Architect 11,
craig.raines@lacity.org, (212) 202-2652
Completed: 2018-2020
Consultant Project Manager: Kirk Keller
99
DocuSign Envelope ID: A8CBD79E-49CB-49A9-BE5B-498AO2933D51
MacLaren Community Park
Ell Monte, CA
%M I 'Wi T IL, ,0
0 0 00
OILMAN RD.
4) 0
0
DtNWKAVE.
0
RECREATIONAL FEATURES, SUPPORT AWWTIES Si SITE FEATURES
t. $"sm
2.
3.
4, Fkx Evem Lam� JAr- kso tun)
RaT"
featuro
12. Ralairi�gftf wi kK Fgm ". anuW SocK*r F-W4
t3 Soccer F*WP,-o4thc1 F*d wah �4ht-nq
14 Amphnheoter Sky* Wpm W Se.= ng %ith $h,,j-* fob- 6c Co,,oW
I$- ommpows 610ti to AV 1Jr0VJ*"-N fth
16- Fb-k Sirow
17- LQrWJWqDq Pswilog Arva, lyp
19. bnWW Coum %fth L4�nlrq
20-00*wYs Play Movnd CAe M.W ;,Y1)
21. Two Adup- Vanest Zor,*
22. Pro -Sch=4 & Gmzdr4~ A.?v Plovgrou�d wth Rtkbw S6riaarxj
0-0 Saraw
2$th 1"(�s D14"ev G*Xk-e�
ZA-Rallroo—s cM Seoeoqt
2S-P#6rnW"1 rl"xi-9 .
26 Cww4 *�d Seorpty U9-yt rg -h-a.9h*vi t-* fta-k
. — I NMI
A landscape inspired by'La Rambla'in Barcelona, Macl-aren Community Park
provides connectivity, recreation and walkability
The City of El Monte has .42 acres of parkland
per 1,000 residents. The MacLaren Community
Park provides 5.33 acres of new park space and is
designed around a central pedestrian promenade
as the organizing element allowing for a variety of
community events and recreation. A Performance
Pavilion is located at the terminus of the central lawn
The soccer field is sized for use as an adult and
Olympic training facility and can also be divided into
smaller sized fields for youth soccer or softball. Pre
School and Grade School Age Playgrounds include
play equipment on a resilient surface with an artificial
turf play mound surrounded by permeable paving.
Two Adult Exercise Areas are situated within a short
distance from the youth play area and basketball
courts with the intent to create an intergene rational
activity zone.
Storm water is captured and treated through
numerous bio-swales, permeable paving areas,
and infiltration wells. A California native garden is
proposed adjacent to the parks'west entrance for
high visibility and a Children's discovery/learning
garden is adjacent to the Playground to encourage
exploring nature as a part of creative play.
This project was recently submitted for Prop 68 State
Park Program funding.
Client: Chief Executive Office - County of Los Angeles
and City of El Monte
Contact: Betty Donavanik, Director of Community &
Economic Development
Completed: 2021
Consultant Project Manager: Kirk Keller
27
DocuSign Envelope ID: A8CBD79E-49CB-49A9-BE5B-498AD2933D51
George Washington Carver Park Renovation
Los Angeles, California
Basketball
Cou rts
0
AYR.
- 0-
4r
Community Building
ALI
Terrace
C
ee
Open
Space
Picnic
Exploring the connections that enable curiosity, education
and play to honor the innovations of George Washington
Carver.
This $1.5 million renovation project introduces bold new play equipment and
colorful poured in place surface patterns that reflect the spirit of experimentation
inspired by the plants cultivated in crop fields by George Washington Carver
such as peanuts, sweet potatoes and soy beans. The design incorporates
accessibility improvements, new lighting, site furnishings, planting and
stormwater upgrades to create exciting play -learning environments that enable
multiple age groups of children to explore ideas through interactive play. The
organic forms and layouts support a series of multi sensory spaces aimed to
provide a variety of learning experiences and opportunities to define motor
skills. The project documentation has been submitted for permit review with
construction expected to begin Summer 2023.
Client: County of Los Angeles Department of Parks and Recreation
Contact: Jorge Gutierrez, PLA, Project Manager
jgutierrez2@parks.lacounty.gov, (626) 588-5325
Completed: 2022 - current
Consultant Project Manager: Albert Hernandez
W
DocuSign Envelope ID: A8CBD79E-49CB-49A9-BE5B-498AO2933D51
do
References 1*011
Contact Project Email Phone
Adriana Figueroa
Public Works Director
City of Paramount
15300 Downey Avenue
Paramount, CA 90723
Paramount Boulevard
Streetscape
Improvements and City
Wide Bus Replacement
Shelter Program
Contact Project
afigueroa@paramountcity.gov 562.220.2100
Email Phone
Chris Koontz Harvey Milk Park & christopher.koontz@longbeach.gov 562.570.6288
Planning Bureau Manager Equality Plaza
City of Long Beach
141 W Ocean Blvd.
Long Beach, CA 90802
Contact Project
Sarkis Oganesyan, PE,
PTOE
Principal Civil Engineer
City of Glendale
Dept. of Public Works
633 E. Broadway, Room
205 Glendale, CA 91206
Contact
Ursula Luna -Reynosa
Director of Community
Development
City of Huntington Beach
Planning Division
2000 Main Street
Huntington Beach, CA
Contact
Jorge Gutierrez, PLA
Project Manager
County of Los Angeles
Department of Parks and
Recreation
1000 S Fremont Ave.
Building A-9 West, Unit #40
Alhambra, CA 90805
Glendale Arts and
Entertainment District
Visioning and Artsakh
Avenue Improvements
Project
Huntington Beach
Downtown Urban
Study and Main Street
Redesign
Project
East Rancho Dominguez
Park Renovation
George Washington
Carver Park Renovations
Email
soganesyan@glendaleca.gov
Email
ursula.luna-reynosa@surfcity-hb.org
Email
Phone
818.548.3945
Phone
714.536.5554
Phone
jgutierrez2@parks.lacounty.gov 626.588.5325
29
7we
Yxi V,
PS
Al
'I I W-1
We view every project as an opportunity
o create spaces that connect with nature
13
DocuSign Envelope ID: A8CBD79E-49CB-49A9-BE5B-498AO2933D51
.......... ...
.. ........ ...
.::�:.:....%.:.:.:�..��:��.....ATTACIIMENT3-1:.NON-COLLUSIONAFFIDAVI
.................
...... . .......
NON -COLLUSION AFFIDA'�qT
Jille 23 United States Code Section 112 and ......
Pubfic Contract Code Section 7106)
To (he CITYOF SANTA ANA DEPARTMENT OF PUBLIC WORKS
In accordance with Title 23 United States Code Section 112 and Public Contract Code 7106 th B DDER
e
declares that the bid is not made in tile interest of, or on behalf of, any widisclosed person, partnersh'
company, association, organization, or corporation; that the bid is genuine and not collusive or shain; that
the BIDDER has not directly or indirectly induced or solicited any other BIDDER to put in a fatse or sham
bid, and has not directly or indirectly colluded, consp' ed, connived or agreed with any BIDDER or anyone
ir
else to put in a sham bid, or that anyone shall refrain from bidding; that the BIDDER has not in any
manner, directly or indirectly, sought by agreemerit, coMinunication, or conference with anyone to rLx the
....bid price of the BIDDER or any BIDDER, or to fix any overhead, prorg, Or cost element of the bid price,
... . ... or of that of any other BIDDER, or to secure any advantage against the public body awarding the
contract
of anyone interested in the proposed contract; that all statements contained in the bid are true; and, farther,
that the B I DDER has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or
the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to
-apany association, organization, bid depository, or to any member or agent
any coiporation, partnership, cot
Ahereof to effecwe a collusive or sham bid.
Note: The above Non -collusion Affidavit is part of the Proposal Signing tl* Proposal on tile
signature portion thereof shag also constitute signature of this Non-coflusion Affidavit, BIDDERS
are au e t Is certification may subject the certifier to criminal prosec
ution.
Signed
or
State of California
County of
Subscribed and sworn to (or affirmed) before me on this d ay o f !gW-CL 2 0
13 by
proved to m.e.on. the -basis of satisfactory evidence to be the person(s) who appeared
before me.
ANDREA TMESA BERG
CON. 02427656
wrav man- CUMMIA 71
LN
otary Public Signature
Notary Public Seal
q tiDn
zLEA "A 01*
27,"
a
. . .............. ........... City of Santa Ana R
................... FP 22-097 ......................................................................
Page A3-1
DocuSign Envelope ID: A8CBD79E-49CB-49A9-BE5B-498AO2933D51
Appendix
ATTACHMENT 3-2: NON -LOBBYING CERTIFICATION
CERTIFICATIONS
The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her
knowledge and belief, that:
No federal appropriated fmds have been paid or will be paid, by or on behalf of the undersigned, to
any pers on for influencing or attempting to influence an officer or employee of any federal agency, a
Member of Congress, an offic cr or emp loyce of Congress, or an employee of a Memb er of Congres s
in c onn ection with the awardin g of any federal c ontract, th e making of any federal grant, the making
of any federal lo an, the enter in g into of any cooperative agreement and the exten sion, continuation,
renewal, amenchnent, or modification of any federal contract grant, loan, or cooperative agreement.
2. If any funds other than federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to 'influence any officer or employee of anyfederal agency, a Member of
Congres s, an offic cr or employee of Congress, or an employee of a Member of Congress 'in
c onn ec tion with this federal c ontract, grant lo an, loan or co operative agreem ent, the undersigned
shall complete and submit a"Disclosure of Lobbying Activities".
This certification is a material representation of fact upon which reliance was placedwhen this transaction was made
or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed
by Section 13 5Z Title 3 1, U. S. Code. Any person who fails to filethe required certification shall be subject to a civil
penalty of not less than $10,000 and not more than $ 100,000 for each such failure.
The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require that the
language of this certification be micludedmiall lower tier subcontracts, which exceed $100,000 and that all such sub
recipients shall certify and disclose accordingly.
Firm Studio One Eleven
Signed and Printed Name: Kirk Keller
Title Principal, Landscape Architecture
Date March 15, 2023
City of Santa Ana RFP 22-097
Page A3-2
DocuSign Envelope ID: A8CBD79E-49CB-49A9-BE5B-498AO2933D51
Appendix
ATTACHMENT 3-3: NON-DISCRIMINATION CERTIFICATION
CERTIFICATIONS
The undersigned consultant or corporate officer, during the perfon-nance of this contract, certifies as
f6flows:
1. The Consultant shall not discriminate against any employee or applicant for employment because of
race, color, religion, sex� or national origin. The Consultant shall take affirmative action to ensure
that applicants are employed, and that employees are treated during employment without regard to
their race, color, religion, sex, or national origin. Such action shall include, but not be limited to, the
following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising;
layoff or termination; rates of pay or other forms of compensation; and selection for training,
including apprenticeship. 'Me Consultant agrees to post in conspicuous places, available to
employees and applicants for employment notices to be provided setting forth the provisions of this
nondiscrimination clause.
2. The Consultant shall, in all solicitations or advertisements for employees placed by or on behalf of
the Consultant, state that all qualified applicants will receive consideration for employment without
regard to race, color, religion, sex, or national origin.
3. 'Me Consultant shall send to each labor union or representative of workers with which he/she has a
collective bargaining agreement or other contract or understanding, a notice to be provided advising
the said labor union or workers' representatives of the Consultant's comn-iitments under this section,
and shall post copies of the notice in conspicuous places available to employees and applicants for
employment.
4. The Consultant shall comply with all provisions of Executive Order 11246 of September 24, 1965,
and of the rules, regulations, and relevant orders of the Secretary of Labor.
5. 'Me Consultant shall furnish all information and reports required by Executive Order 11246 of
September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant
thereto, and will permit access to his/her books, records, and accounts by the administering agency
and the Secretary of Labor for purposes of 'investigation, to ascertain compliance with such rules,
regulations, and orders.
6. In the event of the Consukant's non-compliance with the nondiscrimination clauses of this contract
or with any of the said rules, regulations, or orders, the contract may be canceled, terminated, or
suspended in whole or 'in part and the Consultant may be declared ineligible for further Government
contracts or federally assisted construction contracts in accordance with procedures authorized in
Execution Order 11246 of September 24, 1965, and such other sanctions may be imposed and
remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule,
regulations, or order of the Secretary of Labor, or as otherwise provided by law.
7. The Consultant shall include the portion of the sentence immediately preceding paragraph (1) and
the provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted
City of Santa Ana RFP 22-097
Page A3-3
DocuSign Envelope ID: A8CBD79E-49CB-49A9-BE5B-498AO2933D51
by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive
Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontract
or purchase order as the administering agency may direct as means of enforcing such provisions,
including sanctions for noncompliance; provided, however, that in the event the Consultant becomes
involved 4 or is threatened with, litigation with a sub -consultant or vendor as a result of such
direction by the administering agency, the Consultant may request that the United States enter into
such litigation to protect the interests of the United States.
S. Pursuant to California Labor Code Section 1735, as added by Chapter 643 Stats. 1939, and as
amended,
No discrimination shall be made 'in the employment of persons upon public works because of race,
religious creed, color, national origin, ancestry, physical handicaps, mental condition, marital status, or
sex of such persons, except as provided in Section 1420, and any consultant of public works violating
this Section is subject to all the penalties imposed for a violation of the Chapter.
Signed:
Title: Principal, Landscape Architecture
Firm: Studio One Eleven
Date: March 15, 2023
City of Santa Ana RFP 22-097
Page A34
7 k. - �-j
At.
4FA-
4L
'5r,
nf7l T.
1 0
*.11 Thank You
If you have questions or require
additional information, please contact:
Kirk Keller, ASLA
562.24Z6206
kirk.keller@studio-lll.com
Studio One Eleven
245 East Third Street
Long Beach, California 90802
t 562.901.1500 f 562.628.8005
DocuSign Envelope ID: A8CBD79E-49CB-49A9-BE5B-498AO2933D51
EXHIBIT C
COMPENSATION
Consultant's Fee Proposal including hourly rates if applicable
Santa Ana Jn-GaII Landscape
Architectural Services X A
March 15, 2023
Response to Request for Proposal (RFP) NO.: 22-097
Prepared for The City of Santa Ana
Fee F. uposai
submitted by:
studioneleven
IL
I Ip
41 4r
q 0.2
ep, Fir
INP dh
Tw
r
r -r�.
%
r
j-
4L
S
Rd'
Rol -
.4
:�Z. 46
V�
f
-Zoo
iL :1
7;d
DocuSign Envelope ID: A8CBD79E-49CB-49A9-BE5B-498AO2933D51
studioneleven
Professional Services Rates
Studio One Professional Staff Category
Eleven Staff 12: Senior Principal
Staff 11: Principal - Kirk Keller, ASLA
Staff 10: Senior Studio Director
Staff 9: Associate Principal
Staff 8: Senior Associate / Designer Director - Shruti Shankar, AICP
Staff 7: Senior Project Manager
Staff 6: Associate / Design Manager - Moiri Fleming, ASLA
Staff 5: Advanced Staff 11 Project Manager - Albert Hernandez
Staff 4: Advanced Staff I Job Captain (CAD documentation)
Staff 3: Designer III Senior Designer (design development)
Staff 2: Designer 11 Design Staff (design exhibits, renders)
Staff 1: Designer I /Admin.
Hourly Fee
Schedule of Fees would be valid for the requested duration of the Professional Services
Contract.
$275.00
$260.00
$245.00
$230.00
$220.00
$210.00
$195.00
$180.00
$165.00
$145.00
$125.00
$95.00
The scope of work for On -Call Landscape Architectural Services is broad. All work performed
under contract with the City of Santa Ana is understood to require a Request to Release Notice
to Proceed (RRNTP) by the City. On a project -by -project basis, Studio One Eleven will develop
a proposal as requested by the City's Project Manager or Contractor Administrator. Our
proposal will define the scope of services, include a work plan, schedule, and proposed fee,
which shall be based on the specified rates of compensation in the contract. Additionally, any
sub-consultant(s) required to perform the work will be identified and included in the scope of
services and proposed fee. Sub -consultants are anticipated for the following tasks:
Utility search and coordination, Site Surveying, Maps and Mapping Services, Cost Estimating,
Environmental, Storm Water BMPs and WQMP
Firm Contact Information
Studio One Eleven
245 East Third Street
Long Beach, California 90802
562-901-1521
kirk.keller@studio-1 1 1.com
01,
EXHIBIT 10
CONSULTANT AGREEMENT BETWEEN THE CITY OF SANTA ANA AND
VERDE DESIGN, INC. FOR ON -CALL LANDSCAPE
ARCHITECTURAL SERVICES
THIS AGREEMENT is made and entered into on this 16th day of May, 2023 by and between
Verde Design, Inc. ("Consultant"), and the City of Santa Ana, a charter city and municipal
corporation organized and existing under the Constitution and laws of the State of California
(64city5l).
RECITALS
A. On February 22, 2023 the City issued a Request for Proposal No. 22-097 by which it
desired to retain a Consultant having special skill and knowledge in the field of. landscape
architectural services on an on -call basis for the City's Public Works Agency.
B. Consultant submitted a responsive proposal that was among those selected by the city.
Consultant represents that it is able and willing to provide such services described in the
scope of work that was included in the RFP No. 22-097.
C. In undertaking the performance of this Agreement, Consultant represents that it is
knowledgeable in its field and that any services performed by Consultant under this
Agreement will be performed in compliance with such standards as may reasonably be
expected from a professional consulting firm in the field.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the
terms and conditions hereinafter set forth, the parties agree as follows:
1. SCOPE OF SERVICES
Consultant shall perform the services that were described in the scope of work included in
the RFP No. 22-097, during the term of this Agreement, the tasks and obligations including all
labor, materials, tools, equipment, and incidental customary work required to fully and adequately
complete the services described and set forth in "Scope of Services - Exhibit A", attached hereto
and incorporated by reference, and as further described in Consultant's Proposal, attached hereto
an incorporated herein by this reference as "Consultant's Proposal - Exhibit B".
2. COMPENSATION
a. City neither warrants nor guarantees any minimum or maximum compensation to
Consultant under this Agreement. Consultant shall be paid only for actual services
perfortned under this Agreement at the rates and charges identified in Consultant's Fee
Proposal, which is attached hereto and fully incorporated herein by this reference as
"Compensation - Exhibit C". Consultant is one of ten (10) separate consultants
selected to provide services on an on -call basis under RFP 22-097. The total
compensation for services provided by all consultants selected under RFP 22-097 shall
not exceed the shared aggregate amount of $5,000,000.00 during the term of this
Agreement, including any extension periods, as set forth in Section 3, below.
Page 1 of 10
b. Payment by City shall be made within forty-five (45) days following receipt of proper
invoice evidencing work performed, subject to City accounting procedures. Payment
need not be made for work which fails to meet the standards of performance set forth
in the Recitals which may reasonably be expected by City.
c. Notwithstanding any contrary terms contained within Consultant's Fee Proposal,
Consultant's fees shall not increase by more than 3% annually over the term of this
Agreement, including any extension periods, unless directly affected by Prevailing
Wage laws, if applicable.
3. TERM
This Agreement shall commence on May 16, 2023 and end on May 15, 2026, with the
option for the City to grant up to two (2), one-year extension, exercisable by a writing by the City
Manager and the City Attorney, unless terminated earlier in accordance with Section 15, below.
4. INDEPENDENT CONTRACTOR
Consultant shall, during the entire term of this Agreement, be construed to be an
independent contractor and not an employee of the City. This Agreement is not intended nor shall
it be construed to create an employer -employee relationship, a joint venture relationship, or to
allow the City to exercise discretion or control over the professional manner in which Consultant
performs the services which are the subject matter of this Agreement; however, the services to be
provided by Consultant shall be provided in a manner consistent with all applicable standards and
regulations governing such services. Consultant shall pay all salaries and wages, employer's social
security taxes, unemployment insurance and similar taxes relating to employees and shall be
responsible for all applicable withholding taxes.
5. OWNERSHIP OF MATERIALS
This Agreement creates a non-exclusive and perpetual license for City to copy, use,
modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property
embodied in plans, specifications, studies, drawings, estimates, and other documents or works of
authorship fixed in any tangible medium of expression, including but not limited to, physical
drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or
caused to be prepared by Consultant under this Agreement ("Documents & Data"). Consultant
shall require all subcontractors to agree in writing that City is granted a non-exclusive and
perpetual license for any Documents & Data the subcontractor prepares under this Agreement.
Consultant represents and warrants that Consultant has the legal right to license any and all
Documents & Data. Consultant makes no such representation and warranty in regard to
Documents & Data which were provided to Consultant by the City. City shall not be limited in
any way in its use of the Documents and Data at any time, provided that any such use not within
the purposes intended by this Agreement shall be at City's sole risk.
Page 2 of 10
6. INSURANCE
Consultant shall procure and maintain for the duration of the contract insurance against
claims for injuries to persons or damages to property which may arise from or in connection with
the performance of the work hereunder and the results of that work by the Consultant, its agents,
representatives, employees or subcontractors.
a. Consultant shall not commence work for the City until it has provided evidence
satisfactory to the City that it has secured all insurance required under this Section. In
addition, Consultant shall not allow any subconsultant to commence work on any
subcontract until it has secured all insurance required under this Section.
b. Insurance coverage shall be at least as broad as:
(i) Commercial General Liability (CGL): Insurance Services Office
Form CG 00 01 covering CGL on an "occurrence" basis, including
products and completed operations, property damage, bodily injury and
personal & advertising injury with limits no less than $2,000,000 per
occurrence. If a general aggregate limit applies, either the general
aggregate limit shall apply separately to this project/location (ISO CG
25 03 or 25 04) or the general aggregate limit shall be twice the required
occurrence limit.
(ii) Automobile Liability: Insurance Services Office Form Number CA
000 1 covering, Code I (any auto), or if Consultant has no owned autos,
Code 8 (hired) and 9 (non -owned), with limit no less than $1,000,000
per accident for bodily injury and property damage.
(iii) Workers' Compensation insurance as required by the State of
California, with Statutory Limits, and Employer's Liability Insurance
with limit of no less than $ 1,000,000 per accident for bodily injury or
disease.
(iv) Professional Liability (Errors and Omissions) Insurance
appropriates to the Consultant's profession, with limit no less than
$2,000,000 per occurrence or claim, $2,000,000 aggregate.
(v) If the Consultant maintains broader coverage and/or higher limits
than the minimums shown above, the City requires and shall be entitled
to the broader coverage and/or the higher limits maintained by the
Consultant. Any available insurance proceeds in excess of the specified
minimum limits of insurance and coverage shall be available to the City.
c. Other Insurance Provisions. The insurance policies are to contain, or be endorsed
to contain, the following provisions:
Page 3 of 10
(1) Additional Insured Status. The City, its officers, officials, employees,
and volunteers are to be covered as additional insureds on the CGL
policy with respect to liability arising out of work or operations
performed by or on behalf of the Consultant including materials, parts,
or equipment furnished in connection with such work or operations.
General liability coverage can be provided in the form of an
endorsement to the Consultant's insurance (at least as broad as ISO
Form CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG
20 38; and CG 20 37 forms if later revisions used).
(ii) Primary Coverage. For any claims related to this contract, the
Consultant's insurance coverage shall be primary insurance primary
coverage at least as broad as ISO CG 20 01 04 13 as respects the City,
its officers, officials, employees, and volunteers. Any insurance or self-
insurance maintained by the City, its officers, officials, employees, or
volunteers shall be excess of the Consultant's insurance and shall not
contribute with it.
(iii)Notice of Cancellation. Each insurance policy required above shall
state that coverage shall not be canceled, except with notice to the City.
(iv)Waiver of Subrogation. Consultant hereby grants to City a waiver of
any right to subrogation which any insurer of said Consultant may
acquire against the City by virtue of the payment of any loss under such
insurance. Consultant agrees to obtain any endorsement that may be
necessary to affect this waiver of subrogation, but this provision applies
regardless of whether or not the City has received a waiver of
subrogation endorsement from the insurer.
(v) Self -Insured Retentions. Self -insured retentions must be declared to
and approved by the City. The City may require the Consultant to
purchase coverage with a lower retention or provide proof of ability to
pay losses and related investigations, claim administration, and defense
expenses within the retention. The policy language shall provide, or be
endorsed to provide, that the self -insured retention may be satisfied by
either the named insured or City.
(vi) Acceptability of Insurers. Insurance is to be placed with insurers
authorized to conduct business in the state with a current A.M. Best's
rating of no less than ANII, unless otherwise acceptable to the City.
(vii) Claims Made Policies. If any of the required policies provide
coverage on a claims -made basis:
The Retroactive Date must be shown and must be before the date of
the contract or the beginning of contract work.
Page 4 of 10
Insurance must be maintained and evidence of insurance must be
provided for at least five (5) years after completion of the contract
of work.
If coverage is canceled or non -renewed, and not replaced with
another claims -made policy form with a Retroactive Date prior to
the contract effective date, the Consultant must purchase "extended
reporting" coverage for a minimum of five (5) years after
completion of contract work.
(viii) Verification of Coverage. Consultant shall furnish the City with
original Certificates of Insurance including all required amendatory
endorsements (or copies of the applicable policy language effecting
coverage required by this clause) and a copy of the Declarations and
Endorsement Page of the CGL policy listing all policy endorsements to
City before work begins. However, failure to obtain the required
documents prior to the work beginning shall not waive the Consultant's
obligation to provide them. The City reserves the right to require
complete, certified copies of all required insurance policies, including
endorsements required by these specifications, at any time.
(ix) Subcontractors. Consultant shall require and verify that all
subcontractors maintain insurance meeting all the requirements stated
herein, and Consultant shall ensure that City is an additional insured on
insurance required from subcontractors.
(x) Special Risks or Circumstances. City reserves the right to modify
these requirements, including limits, based on the nature of the risk,
prior experience, insurer, coverage, or other special circumstances.
7. INDEMNIFICATION
Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers,
agents, employees, contractors, special counsel, and representatives from liability: (1) for personal
injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for
personal injury, including death, and claims for property damage, which may arise from the
negligent operations of the Consultant, its subcontractors, agents, employees, or other persons
acting on its behalf which relates to the services described in section 1 of this Agreement; and (2)
from any claim that personal injury, damages, just compensation, restitution, judicial or equitable
relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and
hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial
or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in
this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant
further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including
fees and costs for special counsel to be selected by the City, regarding any action by a third party
challenging the validity of this Agreement, or asserting that personal injury, damages, just
compensation, restitution, judicial or equitable relief due to personal or property rights arises by
Page 5 of 10
reason of the terms of, or effects arising from this Agreement. City may make all reasonable
decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing,
to the extent Consultant's services are subject to Civil Code Section 2782.8, the above indenmity
shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of,
pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant.
8. INTELLECTUAL PROPERTY INDEMNIFICATION
Consultant shall defend and indemnify the City, its officers, agents, representatives, and
employees against any and all liability, including costs, for infringement of any United States'
letters patent, trademark, or copyright infringement, including costs, contained in the work product
or documents provided by Consultant to the City pursuant to this Agreement.
9. RECORDS
Consultant shall keep records and invoices in connection with the work to be performed
under this Agreement. Consultant shall maintain complete and accurate records with respect to
the costs incurred under this Agreement and any services, expenditures, and disbursements
charged to the City for a minimum period of three (3) years, or for any longer period required by
law, from the date of final payment to Consultant under this Agreement. All such records and
invoices shall be clearly identifiable. Consultant shall allow a representative of the City to
examine, audit, and make transcripts or copies of such records and any other documents created
pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all
work, data, documents, proceedings, and activities related to this Agreement for a period of three
(3) years from the date of final payment to Consultant under this Agreement.
10. CONFIDENTIALITY
If Consultant receives from the City information which due to the nature of such
information is reasonably understood to be confidential and/or proprietary, Consultant agrees that
it shall not use or disclose such information except in the perfonnance of this Agreement, and
further agrees to exercise the same degree of care it uses to protect its own information of like
importance, but in no event less than reasonable care. "Confidential Information" shall include all
nonpublic information. Confidential information includes not only written information, but also
information transferred orally, visually, electronically, or by other means. Confidential
information disclosed to either party by any subsidiary and/or agent of the other party is covered
by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any
information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the
Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant
without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e)
is independently developed by the Consultant without reference to information disclosed by the
City.
11. CONFLICT OF INTEREST CLAUSE
Consultant covenants that it presently has no interests and shall not have interests, direct
Page 6 of 10
or indirect, which would conflict in any manner with performance of services specified under this
Agreement.
12. NON-DISCRIMINATION
Consultant shall not discriminate because of race, color, creed, religion, sex, marital status,
sexual orientation, gender identity, gender expression, gender, medical conditions, genetic
information, or military and veteran status, age, national origin, ancestry, or disability, as defined
and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization,
promotion, termination or other employment related activities or any services provided under this
Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all
applicable federal, state and local laws and regulations.
13. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and
Consultant, and supersedes any and all other agreements, oral or written, between the parties. In
the event of a conflict between the terms of this Agreement and any attachments hereto, the terms
of this Agreement shall prevail. This Agreement may not be modified except by written instrument
signed by the City and by an authorized representative of Consultant. The parties agree that any
terms or conditions of any purchase order or other instrument that are inconsistent with, or in
addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each
party to this Agreement acknowledges that no representations, inducements, promises or
agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any
party, which is not embodied herein.
14. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Consultant,
Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior
written consent of the City and any such assignment, transfer, delegation or subcontract without
the City's prior written consent shall be considered null and void. Nothing in this Agreement shall
be construed to limit the City's ability to have any of the services which are the subject to this
Agreement performed by City personnel or by other consultant and/or contractors retained by City.
15. TERMINATION
This Agreement may be terminated by the City upon thirty (30) days written notice of
termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant
compensation for all services performed by Consultant prior to receipt of such notice of
termination, subject to the following conditions:
a. As a condition of such payment, the Executive Director may require Consultant to
deliver to the City all work product(s) completed as of such date, and in such case
such work product shall be the property of the City unless prohibited by law, and
Consultant consents to the City's use thereof for such purposes as the City deems
appropriate.
Page 7 of 10
b. Payment need not be made for work which fails to meet the standard of
performance specified in the Recitals of this Agreement.
16. WAIVER
No waiver of breach, failure of any condition, or any right or remedy contained in or
granted by the provisions of this Agreement shall be effective unless it is in writing and signed by
the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or
remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not
similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies.
17. JURISDICTION - VENUE
This Agreement has been executed and delivered in the State of California and the validity,
interpretation, performance, and enforcement of any of the clauses of this Agreement shall be
determined and governed by the laws of the State of California. Both parties further agree that
Orange County, California, shall be the venue for any action or proceeding that may be brought or
arise out of, in connection with or by reason of this Agreement.
18. PROFESSIONAL LICENSES
Consultant shall, throughout the term of this Agreement, maintain all necessary licenses,
permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder
and required by the laws and regulations of the United States, the State of California, the City of
Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and
in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and
exemptions. Said inability shall be cause for termination of this Agreement.
19. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this Agreement
shall be in writing and shall be deemed to be properly given if delivered in person or mailed by
first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in
the manner provided in this Section, to the following persons:
To City:
Jennifer L. Hall
Clerk of the City Council
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
Fax: 714- 647-6956
Page 8 of 10
With courtesy copies to:
Nabil Saba
Executive Director, Public Works Agency
City of Santa Ana
20 Civic Center Plaza (M-xx)
P.O. Box 1988
Santa Ana, California 92702
Fax:
To Consultant:
Mark Baginski
Principal
Verde Design, Inc.
3685 Main St., Suite 350
Riverside, CA 92501
A party may change its address by giving notice in writing to the other party. Thereafter,
any communication shall be addressed and transmitted to the new address. If sent by mail,
communication shall be effective or deemed to have been given three (3) days after it has been
deposited in the United States mail, duly registered or certified, with postage prepaid, and
addressed as set forth above. If sent by fax, communication shall be effective or deemed to have
been given twenty-four (24) hours after the time set forth on the transmission report issued by the
transmitting facsimile machine, addressed as set forth above. For purposes of calculating these
time frames, weekends, federal, state, County or City holidays shall be excluded.
20. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature herein below has the
power, authority and right to bind their respective parties to each of the terms of
this Agreement, and shall indemnify City fully, including reasonable costs and
attorney's fees, for any injuries or damages to City in the event that such authority
or power is not, in fact, held by the signatory or is withdrawn.
b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully
set forth in the body of this Agreement.
[signatures on following page]
Page 9 of 10
SIGNATURE PAGE FOR CONSULTANT AGREEMENT BETWEEN THE CITY OF
SANTA ANA AND VERDE DESIGN, INC. FOR ON -CALL LANDSCAPE
ARCHITECTURAL SERVICES
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first
above written.
ATTEST:
JENNIFER L. HALL
City Clerk
APPROVED AS TO FORM:
SONIA R. CARVALHO
City Attorney
�ATHAN T. MAR-KKEZ
Assistant City Attorney
RECOMMENDED FOR APPROVAL:
NABIL SABA
Executive Director
Public Works Agency
CITY OF SANTA ANA
KRISTINE RIDGE
City Manager
CONSULTANT:
MARK BAGINSKI
Principal
Page 10 of 10
EXHIBIT A
SCOPE OF SERVICES
Appendix
ATTACHMENT I
SCOPE OF WORK
CITY OF SANTA ANA
REQUEST FOR PROPOSALS
FOR
ON -CALL LANDSCAPE ARCHITECTURAL SERVICES
RFP NO. 22-097
INTRODUCTION/BACKGROUND
The City of Santa Ana, Public Works Agency is seeking proposals from qualified firms to provide on -call
landscape architectural services.
The City of Santa Ana is located in central Orange County, flanked roughly by the Santa Ana River to the west,
Santiago Creek to the north, 1-55 freeway to the east and South Coast Metro area to the south. The city is
approximately 10 miles east of the Pacific coast and 30 miles south of Los Angeles. Incorporated in 1889 and
designated the county seat, Santa Ana is both the largest city in the county and one of the largest in the state of
Califoriiia, as Santa Ana's current population is estimated to surpass 334,000. This populace, living within the
city's 27.2 square miles, translates into approximately 12,000 residents per square mile, making Santa Ana the
densest city in Orange County and second densest in the State.
Since 1947, the parks system was managed by the Parks, Recreation & Community Services Agency.
In March 2022, the entire Park Services Division, which includes Park Planning and Park Maintenance,
transitioned to the Public Works Agency.
The City of Santa Ana's Public Works Agency (PWA) is now responsible for the planning, design, development
and maintenance of fifty-four (54) parks, ten (10) recreation/community centers, two (2) senior centers, one (1)
nature center, thirteen (13) miles of Class I recreational trails, 2 lakes, 5 municipal pools, the Santa Ana Zoo
and multiple joint -use sites. The City's mission through our park system is to make lives and communities
better now and in the future by providing access to nature, outdoor space to play and exercise, facilities for self -
directed and organized recreation, positive alternatives for youth, and activities that encourage social
connections, human development, and lifelong learning.
In April 2022, the City updated its General Plan, including the Open Space Element and Bikeways Master Plan.
In May 2022, the Parks, Recreation & Community Services Agency adopted its first Parks Master Plan.
The Park Planning Division seeks the services of a landscape architectural firm(s) to be available on -call, to
augment staff with delivery of projects potentially on all levels, ranging from site specific master planning,
concept planning, feasibility studies, design, contract document development bid advertisement and
construction support.
SCOPE OF WORK
In general, the Consultant shall perform landscape architectural services on an "on -call. or as -
needed" basis for various project assigned by the City during the term of the agreement. The
Consultant shall have demonstrated expertise and experience in the areas of parks and recreation
or other municipal projects, in areas that include but are not limited to planning new parks, site
specific master planning of existing parks, sports fields & sports courts renovations, skate parks,
dog parks, splash pads, bike trails, site lighting, water conservation, habitat restoration, urban
forestry, landscape renovations, irrigation renovations, interpretive signage:
Design Expertise: In addition to having a solid understanding of parks and recreation
projects, Consultant shall have experience and expertise in sustainable environmental
design, low impact development, water wise landscaping and irrigation, current trends,
maintenance needs.
Site Specific Master Planning & Concept Development: Consultant shall have
ability to participate in site specific master planning exercises and concept
development. Consultant shall prepare and deliver colored renderings, 3-D modeling
or other visuals as required to communicate the project. Consultant shall provide final
rendered concept plan upon final approval of the layout.
Community Outreach: If requested, Consultant shall, facilitate community
engagement meetings to collect public input, create community engagement tools.
Meetings and Presentations: If requested, Consultant shall attend and/or facilitate
meetings with City Staff, Neighborhood Associations, permitting agencies, Boards,
Commissions, and/or City Council as required. Consultant shall prepare presentation
materials for us in these meetings.
Feasibility Studies: Consultant shaft have ability to conduct feasibility studies,
analyses and/or preliminary documents for new renovation or alteration projects, to
help City determine viability..
Utility Search and Coordination: Consultant access utility companies and city
records and coordinate into design. Consultant shall coordinate with said agencies
throughout the design process.
Site Surveying: Consultant shall provide all field survey and topographic work
necessary to complete the design effort.
0 Maps and Mapping Services: Consultant shall ability to provide, if requested.
Contract Documents: Consultant shall have ability to prepare complete plans and
specifications for project bid advertisement. City will provide electronic title block files
and boiler plate specifications; consultant shall adapt and develop document to include
City of Santa Ana RFP 22-097
PageAl-1
bid items and definitions, include modifications to General and Special Provisions, and
incorporate technical architectural specifications. Plans shall incorporate design criteria
and requirements conforming to the City of Santa Ana (CSA) and other governmental
agencies including, but not ffinited to the California Building Code, ADA, CSA
Standard Plans. All plans, the title sheet of the specifications, calculations and reports
must be signed and stamped by the consultant's licensed professional landscape
architect, architect or engineer.
Cost Estimating: consultant shallprovide costestimating services to provide "Opinion
of Probable Cost". Consultant shall contact contractors, manufacturers, or draw info
from recently bid projects when preparing their estimates.
Permits: Consultant shall assist City in obtaining approvals and/or permits from
applicable agencies as needed, including project submittal, responding to plan check
comments, and meeting with Building Officials if required.
Environmental: If requested, Consultant shall provide environmental review for
projects, State CEQA and/or Federal NEPA, as required.
Storin Water Best Management Practices: have knowledge and incorporate into
design practice principles of storm water best management practices (BMP).
WQMP: Consultant shall be able to determine when WQMP is required for a project,
have ability to prepare the document, and incorporate the findings in the overall design.
Quality Control: Consultant shall tightly control the quality of the work perform by
in-house staff and/or sub -consultants. Incomplete or poor quality work will not be
accepted. No additional compensation will be approved for changes required to deliver
a tightly coordinated set of contract documents.
Bid Advertisement Support: Consultant shall assist during the bid advertisement
period by responding to bidder questions, attending pre -bid job walks, assisting with
addenda preparation, attending pre -construction meeting.
Construction Support: Consultant shall assist during construction period by attending
pre -construction meeting, responding to Requests for Information (RFIs), attending
regular site meetings as requested and final inspections, submittal review, change order
review, troubleshooting and finding solutions to unforeseen site conditions.
As Built Plans: Upon completion of project, as -built plans may be submitted to the
consultant to incorporate all changes made during the construction period.
TASK ORDER PROCESS:
City of Santa Ana RFP 22-097
PageAl-2
The intent of this RFP is to have several consultants under contract to be available to
provide services, on -call, if the City shall need them. In executing a Professional Services
Agreement with the selected frm(s), the City does not guarantee any Task Orders will be
initiated during the life of the contract.
All work performed under this contract will require a Request to Release Notice to Proceed
(RRNTP) by the City. On a project -by -project basis, a proposal will be requested from all On -
Call Consultants by the City's Project Manager or Contractor Adnifi-iistrator. Proposals shall
define the scope of services, include a work plan, schedule, and proposed fee, which shaft be
based on the specified rates of compensation in the contract. The Project Manager/Contract
Administration will review all proposals and select one firm for the work based on fee,
availability, area of experience, and fair distribution of assigned work to all Consultants.
City of Santa Ana RFP 22-097
PageAl-3
EXHIBIT B
CONSULTANT'S PROPOSAL
CITY OF SANTA ANA
REQUEST FOR PROPOSALS (RFP) FOR ON -CALL LANDSCAPE ARCHITECTURAL SERVICES
(RFP NO. 22-097)
DUE ON: WEDNESDAY, MARCH 15,2023 BY 2:OOPM
DESIGNING OUTSTANDING RECREATIONAL FACILITIES FOR CALIFORNIA'S COMMUNITIES
Chris Giannini, RLA (Associate, Senior Project Manager) 951.221.3142 1 chrisg@verdedesigninc.com
Mark Baginski, RLA, LEED AP (Principal) 408.850.3411 1 mark@verdedesigninc.com
3685 Main Street, Suite 350, Riverside, CA 92501
www.VerdeDesignlnc.com
...............................
...... ..........
. ........ . ............ ........... .
..............
.............
.. .............
�,:�T.'..7777. .7777 . ...... ....
........... .......
1. STATEMENT OF QUALIFICATIONS .......................................... P03
A. COVER LETTER ................................................................. P03
B. CONTRACT AGREEMENT STATEMENT ................................ PO4
C. FIRM AND TEAM EXPERIENCE ........................................... PO4
D. UNDERSTANDING OF NEED ............................................... P08
E. RELEVANT PROJECT EXPERIENCE .................................... P12
F. REFERENCES ..................................................................... P20
2. SCOPE OF SERVICES AND SCHEDULE (N/A)
3. FEE PROPOSAL (IN A SEPARATELY SEALED ENVELOPE)
4. CERTIFICATIONS ................................................................... P21
ATTACHMENT 3-1: NON -COLLUSION AFFIDAVIT ...................... P21
ATTACHMENT 3-2: NON -LOBBYING CERTIFICATION ............... P22
ATTACHMENT 3-3: NON-DISCRIM I NATION CERTIFICATION ......... P23
5. APPENDIX .............................................................................. P25
I .
0 A 1011 1 alkA I 1�1 afl No a WIN 10 110 leirli W aillmki'l
March 15, 2023
City of Santa Ana, Public Works Agency
20 Civic Center Plaza, M-22, Santa Ana, CA 92701
Attn: Suzi Furjanic, Project Manager
(M
VERDE DESIGN
SUBJECT: REQUEST FOR PROPOSALS (RFP) FOR ON -CALL LANDSCAPE ARCHITECTURAL
SERVICES
Dear Ms. Furjanic and Members of the Evaluation Committee:
Verde Design, Inc. is a multi -disciplinary landscape architecture and civil engineering firm focused on public recreational facility
planning, design, and construction administration services for cities, counties, and parks and recreation districts. If selected to
partner with the City of Santa Ana (City), we will draw upon our team's broad experience, developed from working on many capital
improvement projects, such as neighborhood and community parks with a variety of programmatic elements.
To accomplish your goals, Verde Design has proposed a team of qualified, problem -solving professionals, led by myself, Chris
Giannini, as your senior project manager, and Mark Baginski as your project principal. While with a previous firm, I personally
oversaw the design and completion of improvements at the City's Memory Lane Park in 2016. Additionally, Verde Design
has had the privilege of completing more than 750 projects for over 100 public agencies and more than 30 on -call
partnerships, many with similar scope to the City's anticipated projects. If selected as one of your consultants, we will bring
our expertise and knowledge to ensure your facilities continue to successfully serves your citizens, as well as enrich the quality of
life for your community. In direct response to the RFP, we offer the following key points, which sets the Verde Design team apart:
A Unique Understanding of Public Projects: We have an extensive portfolio of successful public recreational
facilities, including over 30 on -call partnerships with public agencies. As a specialist in this market, we understand the
demands placed on both passive and active public spaces. Our team knows how to balance competing budgetary needs
with community desires. As a result, we have created a reputation for developing beautiful and functional designs and public
facilities and spaces that preserve city/county history and identity, all while promoting health, wellness, learning, and fun.
Quality Contract Documents: By implementing our quality control program, our construction documentation
packages have earned recognition from the contracting community for their clarity, ease of execution, and absence of
ambiguities that could lead to potential change orders. This begins with our inhouse review process during the design
phase of the project where at least three licensed professionals review the contract documents. Our uniquely developed
specifications provide step by step quality control checks with stated tolerances built into the construction process.
A Committed Partner Throughout the Process: We will serve as an extension of your team and continue
working to build strong relationships with your staff by listening to your updated goals and delivering projects that achieve
them. We understand that proactive communication is the key to delivering projects on time and within budget, and our team
will remain available and responsive throughout the process, as well as after your projects are completed. By selecting Verde
Design, you are gaining an advocate on your behalf, and a partner committed to your projects' long-term success.
Our project team will also draw from our extensive in-house resources, including 46 staff members (with landscape architects,
LEED accredited professionals, civil engineers, QSD/QSP certified professionals, and a strong production and technical support
team) to provide your staff with comprehensi services. Our team also includes trusted subconsultants so that we can address
'p rehen s se rv' ces
each project with confidence and the appr iate specialty services that each ma rel uire. A�penior proj@,ct manwr, I will be
your main -contact and perso Ily involve ntil your projects are successfully co e
Sincerely,
VERDE DESIGN I
Sr
. P M (m i -contact) Mark Baginski, RLA, LEED AP, Principal uthorized Signature)
Chris Giannini, A, Atsociate ISr. PM (main c
951.221.3142 1 chrisg@verdedesigninc.com 408.850.34111 mark@verdedesigninc.com
3685 Main Street, Suite 350, Riverside, CA 92501 3685 Main Street, Suite 350, Riverside, CA 92501
_3W I, IMA
if
M
i #4 k f k
. ............ ......
L/
..........................
...................
...... ........ ....
. .... . ....
I A hL ldir, if:k 0 11 r :11
B. CONTRACT AGREEMENT STATEMENT
Verde Design has reviewed and has no issues with the City
of Santa Ana's (City) provisions contained in the Agreement
attached herein as Attachment 2 in the Appendix.
C. FIRM AND TEAM EXPERIENCE
ABOUT VERDE DESIGN
Verde Design is an integrated landscape architecture
and civil engineering firm specializing in award -winning
recreational and athletic -focused spaces. We provide our
clients with comprehensive planning, design, and construction
administration services, and serve cities, counties, and parks
and recreations districts.
We have partnered with over 100 public agencies to date,
and have completed more than 750 public facility projects
for clients. Projects have ranged from small neighborhood
athletic fields to destination sports complexes with a variety
of programs. We are passionate about these spaces and are
committed to creating lasting facilities that serve California's
recreational communities. Our principals are actively involved
in our projects and our clients' satisfaction is their top
priority. We approach each project by developing a thorough
understanding of our clients' challenges and goals.
We staff our projects with a team of creative problem solvers,
and draw upon our in-house site planning, grading and
drainage, planting, and irrigation design expertise, to provide
solutions that meet or beat project schedules and remain
within the established project budgets. Please see to the
right for a list of project types and in-house services.
... . ..... . .
. ..... . .
.......... . . .
BRIEF HISTORY
In 2007, Derek McKee and Devin Conway, both veterans of
the A/E/C industry, purchased key assets of a former firm and
founded Verde Design, a Certified Small Business Enterprise.
Our leaders have crafted a culture rooted in sound practice,
focused on sustainability, and staffed with people who care
about enhancing their communities. Since our founding, we
expanded operations with offices in Folsom, Santa Rosa, and
Riverside.
FIRM PRINCIPALS
OUR SERVICES AND PROJECT TYPES
Landscape Architecture
Community Parks and
Civil Engineering
Playgrounds
Master Planning
New/Replacement
Facility Assessments
Athletic/Rec Fields
Management Plans/Studies
- New/Replacement
Feasibility Studies
Playgrounds
Schematic Design
- Picnic and Plaza Shelters
3D Modeling
-Tennis/Hard Courts
Community Facilitation
- Plazas and Amphitheaters
& Outreach
- Pre -Fab Buildings for
Construction
Restrooms, Concessions,
Documentation
Maintenance, & Storage
Irrigation Design
- Trai Is & Pathways
& Audits
- Stormwater Facilities
Cost Estimating
- SWPPP & SWMQCP Plans
Maintenance Planning
- Infrastructure Upgrades
IVIL ENGINEERING SPORT PLANNING & DESIGN
0, Fr. 7
. . . . . . . . . .
................................
11111111111*1#11111tt
*46TALENTED
PROFESSIONALS
$750
MILLION
IN PUBLIC
PROJECTS
COMPLETED
+ MASTER PLANS
FOR PUBLIC
1[n 85 PROJECTS
+ ATHLETIC FIELD/
L.0. FACILITY PROJECTS
E) 7v%,s4w COMPLETED
+ PARKAND
PLAYGROUND
TA 150 PROJECTS
FOUR BRANCH OFFICES
Folsom Office:
1843 Iron Point Road,
STE 140
Folsom, CA 95630
916.415.6554 p.
IMENNEN
ENEEME1
Santa Rosa Office:
3558 Round Barn Blvd,
STE 200
Santa Rosa, CA 95403
707.800.4204 p.
I M11
Santa Clara Office
(HQ):
2455 The Alameda
Santa Clara, CA 95050
408.985.7200 p.
1 70m, 00 00 100ME
Riverside Office:
3685 Main Street,
STE 350
Riverside, CA 92501
951.221.3142 p.
100+ PUBLIC
AGENCIES
PARTNERED
WITH IN
THE LAST
15 YEARS IN
BUSINESS
...............................................................................................................................
We have extensive experience designing athletic and recreational facilities, including
over 500 synthetic turf projects and over 100 turf replacement projects. Our
500+ knowledge of these turf systems, coupled with our technical expertise, has earned us
SYNTHETIC TURF a reputation as one of the leading synthetic turf specialist throughout the state of CA.
FIELDS DESIGNED FOR Our project staff has a deep understanding of the products, drainage, maintenance,
PUBLIC AGENCIES and managed program use that synthetic turf fields that the City may envision for a
project. We will provide you with the information you need to make informed decisions
regarding the selection of products for your field(s).
'X\ LANDS-CAPEARCHITECTURE -Z'IVIL ENGINEERING SPORT PLANNING & DESIGN �5\\
A,
Verde Design staffs 46 professionals with a variety of
experience and expertise that can be utilized to complete or
assist with any project type. The variety of work in our field
allows us to respond to all the needs and design services that
may be required for a certain project. Our proposed project
team was assembled for the City of Santa Ana's (City) RFP
for On -Call Landscape Architectural Services, due to the
proposed scope of work, as well as our successful experience
in delivering similar work. Each team at Verde Design
manages around 10-20 projects during a year, with two -to -
five projects being active at any one time. Some projects are
planning projects with smaller fees and shorter periods of
work, while others are producing comprehensive construction
documents and construction support, with longer timelines.
PROPOSED PROJECT TEAM
We have proposed a group of landscape architects and
civil engineer professionals to help achieve your anticipated
project goals. Verde Design will act as the prime consultant
providing landscape architecture services. Our proposed key
project team members Chris Giannini, associate and senior
project manager, and Mark Baginski, principal, have over
55 years of collective experience in the field of landscape
architecture. We have ample staff under the direction of their
leadership, and if work were to go beyond their capabilities,
we can bring additional staff to their aid. Please see below for
our proposed project team, which includes key Verde Design
team members, as well as our proposed subconsultant team
and the as -needed services they will provide for your projects.
Please also see the right for a team organizational chart, and
the Appendix for key project team resumes with individual
licenses, certifications, and project experience.
Verde Design, Inc. Team
• Mark Baginski, RLA — Principal -in -Charge
• Chris Giannini, RLA —Associate and Sr. Project Manager
• Michael Salazar, RLA — Project Manager
• Gio Aguirre — Project Designer
• Jamie Wallis, PE, QSD/QAP —Associate and Civil Engineer
As -Needed Subconsultant Team
• BKF Engineers — Civil Engineering & Survey
• Converse — Geotechnical Engineering
• FBA Engineering — Electrical Engineering
• IMEG Corp. — Structural Engineering
PROJECT TEAM ROLES
Mark Baginski, RLA — Principal -in -Charge: Mark will be
your advocate to keep your project on target to meet your
goals. He will be responsible for contract administration
oversee design development, and staff coordination. As the
design development proceeds, he will review all aspects of the
project with the City to confirm that all goals are met.
Chris Giannini, RLA —Associate and Sr Project Manager.
Chris will lead preparation of graphics, meeting preparation,
and conceptual design and construction documents/packages.
His responsibilities include overall daily management of the
project, project scoping, and establishing the project schedule.
During the startup phase, he will work with the team to attain
input from your staff, and develop project programs, and
respond to development issues, as well as direct supervision
of drafting personnel.
FIV
9 #
�M �At*Xll
Mike Salazar, RLA — Project Manager. Mike will assist
Chris, our proposed Sr. PM, in the preparation of graphics,
meeting preparation, client needs and landscape construction
documents/packages and a supportive team member. Mike's
responsibilities include management of projects as well
as direct supervision of drafting personnel. He will also be
responsible for drafting and other assistance as required to
complete all assigned projects.
Gio Aguirre — Project Designer. Gio will be responsible for
design, drafting, and team coordination to help create the best
possible product for the client. In this role, he will collaborate
with Chris and Mike, beginning with the program development
through the construction services. He will manage the
construction documentation packaging and files. He will also
be responsible for all construction cost estimating.
Jamie Wallis, PE, QSDIQAP — Associate and Civil Engineer.
Jamie will support the civil engineering and documentation aspects
of the projects. She will work with Mark and Chris to coordinate the
engineering and production of construction documents and provide
stormwater calculations for the project to ensure compliance with
stormwater regulations and C.3 requirement.
BFK Engineers — As -Needed Civil Engineering & Survey
Location: Newport Beach, CA
Since 1915, BKF Engineers earned a reputation for its ability
to successfully plan, design, survey, and implement complex
projects. The firm draws upon and utilize its experience
diligently guiding projects from the initial due diligence
and feasibility stages, progressing project designs and
permitting approvals, and concluding with construction and
implementation. BKF's decades of engineering, surveying,
and planning experience is evident in our legacy projects
throughout the west coast. By leveraging its diverse project
portfolio in combination with innovative design solutions,
BKF's team of more than 500 experienced staff is dedicated to
successfully delivering sustainable and dynamic projects for its
communities and partners.
Converse Consultants — As -Needed Geotechnical
Engineering: Location: Monrovia, CA
Since 1946, Converse Consultants (Converse) has provided
professional services in the fields of geotechnical engineering,
engineering geology, groundwater sciences, environmental
sciences and soils and materials testing and inspection. The
firm's mission is to work together with its clients to provide
them with responsive and quality services, resulting in the
development of long-term relationships. Converse's clients
include public agencies and private sector clients in the
transportation, water/wastewater, educational, residential,
commercial and other market segments. Converse, an
employee -owned corporation, has been a consistent presence
on the annual ENR Top 500 Design Engineering Firms list.
The firm's success is rooted in a corporate culture of satisfying
clients, well -trained staff, a high retention rate among
professional and technical personnel and openness to new
ideas and technologies.
FBA Engineering — As -Needed Electrical Engineering:
Location: Costa Mesa, CA
FBA Engineering (FBA) was founded in 1968. Since that
time, it has been the firm's mission to be an industry leader in
profession by providing the highest of professional engineering
consulting services to its clients. FBA has gained this status by
providing innovative, cost effective, state-of-the-art consulting
electrical engineering design services. FBA is sensitive to its
clients' expectations and needs for a well -functioning project.
The firm's efforts bring into balance the project economics,
client needs and client staff experiences, constructability, and
long-term functional operation of the complete design. The
personal participation of management and staff results in cost
effective, proven, practical engineering on each project.
IMEG Corp. — As -Needed Structural Engineering:
Location: Anaheim, CA
With a history that dates back over 100 years, IMEG Corp.
(IMEG) grew from several firms coming together under one
uniting vision. As a national engineering and design consulting
company, IMEG intentionally localized focused to offer
specialized services in high -performing building systems,
infrastructure, program management and construction -
related services, but our secret to success is found in IMEG's
deep bench of 1,600 team members. The firm has over 60
locations and is ranked the sixth firm in U.S. (BD +C). By
utilizing a collaborative project approach that values its local
relationships, national resources and employee engagement,
IMEG is able to produce high caliber work through high quality
processes driven by it's ONE IMEG culture.
A,
40�
...........
.. .... ..................
.... ........... .....
..................
�21 7
.... ...... . . . . . . .
. ...... ...
. . ........
D. UNDERSTANDING OF NEED
PROJECT UNDERSTANDING
Verde Design understands that the City of Santa Ana (City),
Public Works Agency is seeking proposals from qualified firms
to provide on -call landscape architectural services to perform
a variety of services, including but not limited to the delivery
of projects potentially on all levels, ranging from site specific
master planning, concept planning, feasibility studies, design,
contract document development bid advertisement and
construction support.
To help the City accomplish their future goals and projects, we
have hand -selected a team with specialized public recreational
and athletic facility knowledge, problem -solving experience,
and a history of successfully working together on an extensive
list of projects for various agencies with similar scope to the
City's anticipated projects. We recognize the importance
of building and developing new and ongoing relationships
throughout your projects, and are committed to maintaining a
consistent proposed project team. Please see below for Verde
Design's approach to projects.
PROJECTAPPROACH
Verde Design believes that the key to developing successful
projects begins with a simple, but clear, philosophy.
Investigate, Listen, Understand, and Recommend are the
core elements of our project approach. Beginning with our
initial kick-off meeting with City staff, we will learn more about
the proposed project and better understand your goals.
This framework is critical to ensure consistent and clear
communication is established between our team and City staff
Investigate - The first step to the success of a project begins
with solid investigation. We would review existing documents
and plans. On recreational projects, we will conduct a site
visit with City staff to understand and analyze the existing
conditions of the facilities. This will ensure that we fully
understand the project's parameters and constraints, as well
as the existing site conditions. This site analysis effort will
be utilized throughout the duration of the project, enabling
educated and effective decisions to be made at the beginning
of the design phase and throughout the project.
Listen - A key element to project success, we emphasize the
importance of listening to all project stakeholders' concerns
and desires. Our team will provide options and incorporate
guidance provided by City staff, including maintenance and
operations staff, user groups, advisory bodies, and members
of the community, and communicate this back to the project
team. The result of our focus on listening is a cohesive team
that works together on a shared path of understanding with
your goals in mind, resulting in smooth running projects.
Understand -As we mentioned, we use all information
available to develop design solutions that respond to our
client's project needs, including site constraints, City staff
direction, community feedback, and the allocated budget.
Based on input from the kick-off meeting with staff and the site
walk, we will develop construction documents.
Recommend - Using your clear and approved concept, we
will render the project's vision into a complete, biddable set
of construction documents. The Verde Design team will draw
upon past successes with our extensive recreational City
projects, including surrounding City projects and knowledge
of recreational and athletic facility design and construction to
seamlessly facilitate the construction document phase.
- --------- - -------
W17W mx
! 1W# Z, 17,
R, nz
A A. Fs* SA7k
.......................
. . . . . . . . . .
..................
............... ......
...............
............
I I A r AA
I. .1i .. ....... , *.-
... ..........
...... ...
HOW WE CONTROL SCHEDULING
Verde Design employees 46 professionals with a variety of
experience and expertise that can be utilized to complete
or assist with any project. The variety of work completed by
our office allows us to intelligently respond to the needs and
design services that may be required for your anticipated
projects. We strive to provide problem -specific solutions
by matching the personal and professional qualities of the
individuals on our team to best serve the project's needs.
Project schedules are a critical aspect of all projects outlining
tasks, milestones and deliverables. Our project manager will
develop a draft schedule and review with client to include
submittal dates, review / presentation meetings, community
governing body milestones, etc. When the schedule is being
developed, we develop our internal staffing plan and workload
schedule. With the size of our office, we can complete a
large quantity of work in a short period. Communicating
and coordinating large staffing needs for a project is done
internally in our weekly production meetings. If a project
is going to require more staff than one project team can
complete, we look at additional staff support or overtime to
meet delivery schedules.
At the start, we will meet with you and your project team. We
will review your overall schedule constraints, identify critical path
items, set initial milestones, then prepare a draft master project
schedule for further discussion. This schedule will include such
items as submittal deadlines, dates for review/presentation
meetings, community/governing body milestones, agency
review, etc. As the schedule is refined and dates are set, we will
make staffing assignments within Verde and arrange internal
workloads to meet your deadlines. As lead consultant, we will
also be carefully coordinating the work of team consultants to
ensure that their work is completed on schedule.
Verde Design will also provide a comprehensive basis of
design / design log document which will outline proposed
product elements to be chosen, initial systems design
components, and the outstanding items still required from the
client to move forward in the design process. This document
updated as new input is received and we reference it as we
develop the construction documents. In addition, we provide
progress reports with each submittal. The reports identify the
submittal progress updates, comment responses and status,
questions for the client, current and past cost estimate recap
and plan by plan updates. This helps to communicate all the
facets that go into a construction document package.
1W N,
JP0 V
449
A A. I rit" �&T t-117- % f
QUALITY ASSURANCEIQUALITY CONTROL (QA1QC)
Our dedication to quality control throughout the life of a project
is one of the ways we establish the trust that leads to long-
term relationships with our clients: We are proud of the fact
that over 90% of our business comes from repeat clients. Our
internal Quality Assurance (QA)/ Quality Control (QC) reviews
address design, biddability, constructability, compliance with
local/state codes, and project requirements.
Our QC begins with the design phase and continues
throughout a project's life. During the design phase, we will
review content of the schematic design graphics and support
elements. The review at this stage is not technical, but quality
control reviews the design to verify community and staff
comments are included or rectified, spelling, as well as graphic
clarity.
As we develop construction documents, we have a licensed
professional who is not part of the project team provide a
'fresh eyes' review of the documents, in addition to the reviews
by the principal -in -charge and the project manager. We
perform internal redline reviews, incorporate revisions, and
review all client comments prior to submitting the documents
to you.
We review the submittal packages one week prior to our
submittal date and again during the City review period. During
submittal review meetings with City staff, we will share our
comments and jointly decide how to address each of them. As
part of our internal review process, we request draft submittals
from all team consultants one week prior to the submittal date.
We review their plans, comment on their materials, coordinate
improvements between all team members, and return them for
updates as needed before we incorporate their materials into
our submittal package to you. Another aspect of our quality
assurance process is our multi -disciplinary firm.
We have licensed landscape architects, civil engineers,
and irrigation designers working together on the design
and integration of the drainage, utilities, grading, materials,
paving, layout, planting, and irrigation. Our staff will develop
the project with systems designed together creating a more
efficient and effective product. We provide a progress report at
each submittal that will outline comments and items we have
seen and need to address or coordinate with City staff. This
report also includes City staff comments and documents what
their status is and how they were resolved.
Each report includes priority items, cost estimate progress,
plan updates, specifications, and any questions our team has.
All team members help update this report for each submittal.
At each submittal we also have a meeting with City staff to
present the submittal package in which the progress report
is essentially the meeting agenda. The goals of the Verde
Design QC/QA process are to ensure that the project is bid
within the stated budget, that the documentation package is
clear and free of ambiguity so that it can be properly priced by
a group of qualified bidders, and that the improvements can be
constructed in accordance with the design intent.
- --------- - -------
'T ^A1
N,
f
.......................
........
7 7
...
. . . . . . . . . . . ...... . .
. . . . . . . . .
. ...... .............
............
. . . . . . . . . . .
. . . . . . . . . . .
PREPARING BUDGETS AND ESTIMATES
METHODOLOGY
Good budgeting and estimating begin with developing a clear
project program including prioritizing the program elements
and aligning them with the budget. We begin each project
developing cost estimates based on the known information
and program. We work with the client to determine the
revisions to the program throughout each submittal to maintain
accuracy of project costs with budget.
Verde Design is actively working throughout the State and
understands that market conditions vary. Our team adjusts
to local market conditions to provide the most accurate
estimating possible. Currently, we are in a period of change
from the contractor market back to a more owner friendly
market. We are actively seeing more bidders per projects, the
combination of escalation has slowed markedly but inflation
has allowed for still high pricing. In our book of work, we see
prices somewhat flattening from the 12-15% or more gains
year over year. Electrical and petroleum influenced industries
are still at all-time highs. We consider these items with each
estimate.
Other markets have remained somewhat stable without huge
price fluctuations. Asphalt paving and synthetic turf prices are
examples of markets which have been stable, in part due to
the low oil prices in the world market. The biggest challenge
we have seen for the past few years is not the commodity
pricing, but the contractors' ability to staff projects properly
due to the shortage of skilled and unskilled laborers. Our
strategy to overcome these challenges is a multi -faceted
approach to cost estimating, including utilizing relationships in
the contractor community to understand current pricing, and
preparing additive alternates to our project plans to cushion
against market dynamics.
CONTINGENCIES UTILIZED
Verde Design utilizes the following contingencies as a starting
point for most projects:
• Survey, Permits, Traffic and SWPPP 3%
• Bonding 2%
• Mobilization/Project Management 12-15%
We have also carried other contingencies as determined by
the project and bidding environment:
• Escalation +/-5%
(January - July forecasted escalation rate in 2023)
• Bidding Contingency +/-5-10%
(Based on the number of bidders received)
Our pricing approach includes materials, labor and markups
based on proven format we have honed over years of
successful project bidding. The trickiest part of cost estimating
is the dynamics of the market at the time of bid versus when
the plans are completed, which is usually months before in
some cases. Adding a bid contingency is good if there is a lag
between the final estimate and bidding.
CONTINGENCIES UTILIZED
Verde Design does not rely on manuals of guidebooks for
estimating. We have found these to be unreliable. We focus
on getting real costs from suppliers and manufacturers. We
communicate with specialty trades to understand costs for
asphalt, concrete, electrical, fencing, etc. We can demonstrate
the accuracy of this approach through our historical bid
results summary.
N,
449
74 A
A A. rs.*`�AT t-117- T f I
..... ...
............
. .... .. . ... .... ....................
. . . . . . . . . . . .
\217 . . . . . . .
.. ....... .
E. RELEVANT PROJECT EXPERIENCE
PROJECT EXAMPLES
Verde Design provides our recreational clients with a full range
of services, from facility assessments and master planning
efforts, to full construction documentation and overseeing the
successful delivery of the construction of new and renovated
facilities throughout California communities. We have
partnered with more than 100 public agencies to complete a
wide range of services on an extensive list of public facility
projects. Our specialized expertise means that you will receive
quality project management, planning, and design services
from a team of design professionals and engineers that
understand unique constraints of local recreational systems.
Beyond our experience, our team's ability to successfully
navigate the various regulatory agencies involved 'in any
new or improvement project adds incredible value any client.
Please see the following pages for project examples, which
help illustrate our wide -range of available services to the City.
PASTICURRENT ON -CALL CLIENTS
City of Alameda
- City of Oakland
City of Anaheim
- City of Palo Alto
City of Atherton
- City of Redwood City
City of Concord
- City of Riverbank
City of Daly City
- County of Riverside
City of Fort Bragg
- City of Roseville
City of Foster City
- City of San Bruno
City of Fremont
- City of San Francisco
City of Lincoln
- City of San Jose
City of Marina
- City of San Leandro
City of Menlo Park
- City of San Mateo
City of Milpitas
- City of San Ramon
City of Modesto
- City of Santa Clara
City of Morgan Hill
- City of Santa Cruz
City of Morro Bay
- City of Walnut Creek
0 A 1011 1 a 2*14 1 [�* I afl IN 0 a W.11 0110 110 le 111611 N a
Al
. . . . . . . . . .
MALL DOG PARK LARGE DOG PARK- PLAYGROUNDS PICNIC ZONE SOCCER FIELD/MULTI) !ASKETBALL COURTS PARKING LOT -
CONCRETE SIDEWALK IN 5' IDE SIDEWALK IN T 1 2-5 PLAY AREA WITH GROUP PICNIC USE AREA 2 FULL COURTS TWO-WAY CIRCULATION
THEPARK PARK SHADE SHADE BENCH SEATING 90 DEGREE PARKING
B NCH SEATING BENCH SEATING 5-12 PLAY AREA WITH STRUCTURE 16 REGULAR STALLS
SHADE TREES SHADE TREES SHADE GROUPBBO CIRCULATION PICNIC SHELTERS-� 2 ADA STALLS WITH 1 VAN
N TURALTURF NATURALTURF SECURITY LIGHTING AREA
DECOMPOSED GRANITE DECOMPOSED GRANITE SECURITY SET CONCRETE PICNIC TABLES/ B3Q ADA TALL
DOG %NKING DOG DRINKING LIGHTING SiDEWALK � STRUCTURES IN SECURITY LIGHTING
SECURITY PARK SECURITY REMOVABLE/
FOUNTA NS FOUNTAINS SHADED FITNESS PICNIC TABLES LIGHTING PERMANENT BOULARDS
�V LINK CONNECTION SECURITY LIGHTING STATIONS BENCH SEATING FUTSAL FIELD
BIKE RACKS BENCH SEATING SHADE TREES
K
DOG PARK ZONE ;.'_.Al��/�FENCE- J SOCCER FIELD C CULATION BUFFER BERM CV LINK CONNECTION
rION SHADE STRUCTURE AT - WALL/FENCE OPEN PLAY I . IT WIDE -INI-Ll- BUFFER BERM MIKE RACKS
CENTER ALONG CONCRETE SIDEWALK ALONG THE
DOU BILE GATE AT RESIDENTIAL LOTS PICNIC SHELTERS 4 WI H REMOVABLE NEIGHBORHOOD
ENTRANCE 9
FENCING SECURITY LIGHTING POL RDSORGATES SIDE
E PICNIC TABIRES / SBO ROVIDES ACCESS FOR LANDSCAPE
,* EMER SPICY VEHICLES SCREEPI
4 STRUCTU ES IN PARK SE UNITY LIGHTING TREES
BENCH SEATING /SHADE
CENTRAL PLAZA PARK SIGNAGE TREES
RESTROOM/STORAGE BUILDING OPPORTUNITY
UNTAN/BOTTLE
FILLER
DRINKING FO
BIKE RACKS
ACCE14T PAVING
I WELLS x
REE
DROP OFF ZONE
LUEL A A PARKING
PARAR Y LIGHT NG
SSECUR;TTY REMOVABLE BOULARDS
DREAM HOMES PARK, CATHEDRAL CITY
Project Description: In 2020, Verde Design provided
conceptual planning efforts for a 7.5 acre community park
for the City of Cathedral City along the seasonal Whitewater
River. The park will be developed with trail connections to
the region's master planned CV link trail, Coachella Valley's
alternative transportation route. The park design includes
a multi -use, natural grass open space area , futsal court,
a central plaza, restroom building, two covered play areas,
fitness stations, two basketball courts, dog park, picnic
shelters, picnic tables, walkways, benches and two parking
areas. Most recently, we were retained by the City to complete
the build -out of this project, and construction drawings are
currently under way and the park opening is scheduled for late
2023.
Client: City of Cathedral City
John Corella, Dir. of Engineering/ Public Works
68-700 Avenida Lalo Guerrero
Cathedral City, CA 92234
760.770.0340 1 Jcorella@cathedralcity.gov
Services: Master planning, conceptual design, public
outreach, consensus building, and construction documents
Program:
• Natural grass open space/play area
• Shaded play areas and picnic areas
• Basketball courts and futsal field
- Fitness stations
• Restroom Building
• Large and small dog parks
• Perimeter walkways and security fencing
- Parking lots
Consultant PM: Chris Giannini
Size: 7.5 acres
Construction Cost: N/A (in design)
Schedule: Estimated completion late 2023
Mjl� I
'N
r 74
40�
A A. 'Ril�AT-117%
T
. . . . . . . . . .
KAISER PERMANENTE SPORTS VILLAGE,
BAKERSFIELD
Project Description: Verde Design was selected by the
City of Bakersfield to provide design services for the City's
remaining 95 acres of undeveloped parkland for Kaiser
Permanente Sports Village. We are currently providing a
conceptual master plan, which includes six football fields
with sports field lighting, eight baseball/softball fields, a
skate park and dog park, fitness stations, a splash pad, an
aquatics center and community center, a play area, restroom/
concessions buildings, shade structures and picnic areas,
walking trails, parking areas, and internal roads. We will also
be providing construction drawings for 35 acres of Phase IV
improvements for this project, which will include five football
fields with sports field lighting, a restroom/concessions
building, roadway extension improvements, and two parking
areas.
Consultant PM: Chris Giannini
Client: City of Bakersfield
Navdip Grewal, Project Manager
1600 Truxtun Avenue, Bakersfield CA 93306
415.999.6548 1 ng rewal@ba kersfield city. us
Services: Master planning, conceptual design, and
construction documents (Phase 1), and construction
administration services
Program:
• Five natural grass football fields
• Paved parking and access road and pedestrian walkways
• Restroom building/concessions building and shaded public
plaza
Size: 5 acres (conceptual planning) and 35 acres (CD)
Construction Cost: $16.75 million (estimated)
Schedule: In construction (started November 2021)
D U::::I:: -- --- -
D -t,
D 9
/ N
&Z
Eel
'1�
%w
A'1011
-U
1W "N
�JR,w
W
Vrh� 14 449
A A.
. . . . . . . . . .
BRACE CANYON PARK, BURBANK
Project Description: Brace Canyon Park includes existing
natural grass sports fields over an existing concrete reservoir
as well as an unpaved walking path. The city has eliminated
the use of pesticides in their park programs and seeks to
reduce the use of water so they chose to replace the natural
fields with synthetic turf. The concrete reservoir is roughly
30" below existing grades and was built in the 1940's. Load
requirements and access points are critical design criteria
that must be followed. Verde Design is currently designing
construction drawings for this project.
Client: City of Burbank
Nick Heilein, Assistant Superintendent of Business
24930 Avenue Stanford
Santa Clarita, CA 91355
661.295.5306 1 nheinlein@saugus.org
Services: Master planning, conceptual design, public
outreach, consensus building, and construction documents
Program:
• Synthetic turf replacement of natural fields
• Striping for softball, flag football, soccer and lacrosse
• New sports fencing
• New all weather track surfacing
• Spectator seating
• Stormwater quality improvements
Consultant PM: Chris Giannini
Size: 4.6 acres
Construction Cost: N/A (in design)
Schedule: In design phase
I 0361-11:1=11 IN11 M, I I ON to] 2*14 �11 kyj I G:1 0 Lei 1 1:1:1 IN 101 MMM191 H 1:1 W-11 W11 MCI DOM Lel RUM "N
JP0
40�
449
A A. I 'Rill �&*T' t-117- T
. . . . . . . . . .
FAIR OAKS PARK, SUNNYVALE
Project Description: Verde Design was selected by the City
of Sunnyvale for the renovation of Fair Oaks Park, a 15-acre
community park located in Northern Sunnyvale, originally built
in 1969. The design includes the replacement of the existing
athletic field turf with synthetic turf for its baseball, soccer,
and multi -use fields. This is the City's first park with synthetic
turf, which will reduce annual water usage and significantly
increase play time during high rainfall seasons. In addition
to the fields, the Verde Design team worked with the Magical
Bridge Foundation and City staff for an all-inclusive playground
to be incorporated within the park design. The project also
included hardcourt improvements, expanded picnic areas, and
circulation and infrastructure improvements.
Program:
• Conversion of natural grass field with synthetic turf fields
• Renovation of picnic areas and park amenities
• Magical Bridge Playground - universally accessible play
areas for children of a wide range of abilities and ages with
custom playhouse
• Reconstruction of hardcourts
• Maintenance building renovation
• New restrooms/concessions building
• Upgrade to existing sports field and pedestrian site lighting
• Dog park with DG surfacing
Services: Community facilitation, site design, construction
documents, and construction administrative services
Client: City of Sunnyvale
Jim Stark, Superintendent of Parks Department of PW
6221 Commercial Street
Sunnyvale, CA 94085
408.730.7596 1 jstark@sunnyvale.ca.gov
Consultant PM: Mark Baginski
Size: 15 acres
Construction Cost: $16.75 million
Schedule: Construction completed June 2022
PROJECT AWARD
American Public Works Association (APWA)
m
viror
2OF22 Environmental Project of the Year Award: >$275M
RUM "N'
P r 74
IN, qP
40�
A. rotIX, IM IA7L W-VWx RJF,7148 �4t
FIDDYMENT POCKET PARK, ROSEVILLE
Project Description: Verde Design developed the master plans,
construction documents and provided construction administration
services for three pocket parks in the Roseville. Pocket parks, are
small parks, accessible to the general public. The sites all include
open green space and drought tolerant planting.
Program:
F-94 (Kay Sakamoto) Park: A 1.25 acre park that includes a
children's play area, shaded seating, and a picnic zone with
a kids scooter pathway that circles and passes through. The
other amenities include a tire swing, perimeter walkways, and
additional site furnishings such as bike racks, drinking fountains,
benches, picnic tables, and security lighting.
F-95 (Beverley Bos) Park: A 1.5-acre pocket park in West
Roseville, which features two large open turf areas with drought
tolerant planters throughout. The park also includes two play
areas. The first is comprised of a standalone swing set while the
second contains a dynamic climbing structure which supports
sliding features. Community members are able to use the 20'x
20'steel shade structure located in between the play areas.
F-97 (Jim Gray) Park: A 1.32 acre site that includes a children's
play area with adjacent shaded seating/picnic area, half -court
basketball, pedestrian circulation, and various site furnishings.
F-1 01 (North Hayden) Park: A small 0.96 acre site centered
around two bocce courts, each with seating and tables beneath
shade canopies. This area is surrounded by open green space.
Services: Master planning, conceptual design, construction
documents, and construction administration services
Client: Taylor Builders
Steve Hicks, Vice President of Development
3500 Douglas Blvd, Suite 210
Roseville, CA 95661
916.240.2752 1 steve@taylor-builders.com
Construction Cost:
• F-94 (Kay Sakamoto) Park: $983,269
• F-95 (Berverley Bos) Park: $710,000
• F-97 (Jim Gray) Park: $1.26 million
• F-101(North Hayden) Park: $577,599
Consultant PM: Mark Baginski
Size: 3.6 acres total
Schedule:
• F-94 (Kay Sakamoto) Park: Completed 2021
• F-95 (Beverley Bos) Park: Completed 2018
• F-97 (Jim Gray) Park: Completed 2019
• F-101(North Hayden) Park: Completed 2021
I 11-01-AW MCI 15111 M I I M IIJ11 IN QIIIW" kyj INA 0 Lei I ill IQ A N 101 RJEWN91 IN I U W-11 M11 act. -Is WaM Lel �N'
40�
A. � T -,4
rs-*I�h IM
. . . . . . . . . .
TAMIEN PARK, SAN JOSE
Project Description: Verde Design was selected by the City
of San Jose (City) to provide two concept plans, a preferred
concept, construction documents, bidding, and construction
assistance for the City's Tamien Park. Included in Phase
1 of the 3.67-acre park design, is a new parking lot, a pre-
fabricated restroom/storage building, security lighting with
power outlets, shade structures, picnic and play opportunities.
Additional features of the park include a post -tension slab
basketball court, synthetic turf volleyball court, youth play
area, game tables, ornamental fencing, stone pilasters,
signage, pervious and impervious paving, site -specific
improvements, drought -tolerant planting, and an MWELO-
compliant pump and irrigation system that is designed to be
switched over to recycled water when it becomes available.
In Spring 2021, Verde Design completed Phase 11 additions
to the park, which included a natural grass multi -use field
with accompanying shade structures, perimeter all-weather
walking/running path, and field netting. An outdoor fitness/
exercise area is provided with additional seating and shade.
The park is designed to have direct linkage to the train station
upon build out. A perimeter pathway encompasses the new
field with raised planting beds. A solar lighting was also
installed for safety and emergency lighting.
Program:
Phase I
- Play area and custom playhouse and features
- Picnic and seating areas
- Basketball court and synthetic turf volleyball court
- Pathways, raised planters with seat walls
- Specialty fencing, custom site furnishings, and lighting
- Pre -fabricated restroom/storage building
- Parking lot with permeable paving
Phase 11
• Natural grass multi -use field with field fencing
• All-weather perimeter walking/running path
• Exercise/fitness area with shade structures
- Solar lighting
L__21-Z"77�
Services: Conceptual design, design development,
construction and bid documents, specifications, cost
estimates, bidding, and construction administration services
Size: 3.6 acres total
Client: City of San Jose
Chris Mastrodicasa, Landscape Architect
200 East Santa Clara Street, 6th Floor
San Jose, CA 95113-1905
408.535.8416 1 chris.mastrodicasa@sanjoseca.gov
Consultant PIMI: Todd Young
Construction Cost:
• Phase 1: $2.8 million
• Phase 11: $2.1 million
Schedule:
• Phase 1: Construction completed August 2017
• Phase 11: Construction completed June 2021
011 0.311TAMM-11 N11MIll 11*4101 V�Mkyjll 111111:10 Lei IMAM 0101 MMI:19132:1 WTIM1111 aft-110MCH RL-AMM
'*7 40� 449
&N
7 Wt W-1 41 1
JOHN D MORGAN PARK, CAMPBELL
Project Description: The City's grand vision has been to
provide recreation and learning opportunities to a large part of
the population previously underserved and set out to create
an all-inclusive play area within the mature John D Morgan
Park. The City engaged the PRC and established an Ad
Hoc subcommittee to lead the design process. Community
engagement was integral in developing the park site through
several workshops and lead to the 'Play in the Trees'theme
and play features.
The existing site was well established but working within
the existing forested site and underground root systems
required an adept team to keep the project moving in a
timely efficient process. The site also included underground
utilities within easements that were protected in place during
construction but required a team effort from manufacturer
to installer to avoid field conflicts. The playground amenities
allow users of all levels to play side by side without barriers
and the introduction of a picture exchange communication
board (PECS) for non verbal park users. This may be the
first installation of a PECS board in a public park in northern
California.
Program:
. New play structure wheelchair accessible at upper and
lower elevations and without barriers
• Engagement berm with slides and climbers
• Swing and sway zone
• Tot play zone and spinner zone
• Accessible drinking fountain, pathways and picnic areas,
variety of seating options, and traditional benches
Services: Site design, planting and irrigation design,
stormwater management, construction documents, and
construction administration services
Client: City of Campbell
Fred Ho, Senior Civil Engineer
70 North First Street
vCampbell, CA 95008
408.866.2156 1 fredh@cityofcampbell.com
PROJECT AWARD
7American Public Works Association (APWA)
m 1
2 0
022 Project of the Year (Env/Parks < $2 M)
Size: 1 acre
Consultant PM: Todd Young
Construction Cost: $1.4 million
Schedule: Construction completed December 2021
il, I 11-01-AM Q[TO IN11 M I I M 01 IN QIIIM" kyj INA 0 Lei I ill IQ A N 101 MIEVIN91 IN I U W-11 M11 act. -Is 11 *.*] Lel ill RUM-
40�
449
A. 1 41
rstl�h I— f IA7L W_
..........
... .....
*�-" ... .....
...........
................
I I Z�,M, 01
il� 0 =ff@
I =1 L &I I Y,
F. REFERENCES
PROJECT EXAMPLES
Please see the below five (5) client references where we have
completed multiple projects or are currently in the design phase
of stated project(s). Our project services for each project may
have included one or more of the following: master planning,
community outreach, site design, construction documents, and
construction administration services. The year denoted next to
each project is the completion year of services, and "current" if
the project is active.
1. CITY OF BAKERSFIELD
Navdip Grewal, Project Manager
1600 Truxtun Avenue, Bakersfield CA 93306
415.999.6548 1 ngrewal@bakersfieldcity.us
Projects Completed:
. Kaiser Permanente Sports Village (current)
2. CITY OF CATHEDRAL CITY
John Corella, Dir. of Engineering/ Public Works
68-700 Avenida Lalo Guerrero, Cathedral City, CA 92234
760.770.0340 1 Jcorella@cathedralcity.gov
Projects Completed:
• Dream Homes Park (current)
• Dream Homes Park Master Plan (2021)
3. CITY OF BURBANK
Nick Heilein, Assistant Superintendent of Business
24930 Avenue Stanford, Santa Clarita, CA 91355
661.295.5306 1 nheinlein@saugus.org
Projects Completed:
- Brace Canyon Park (current)
4. CITY OF SUNNYVALE
Jim Stark, Superintendent of Parks Department, Public Works
6221 Commercial Street, Sunnyvale, CA 94085
408.730.7596 1 jstark@sunnyvale.ca.gov
Projects Completed:
• Community Center Grounds (current)
• Lakewood Park (current)
• Fair Oaks Park (2022)
1i ="-- —�. I
5. CITY OF ROSEVILLE
Tara Gee, Park Planning and Development Superintendent
316 Vernon Street Roseville CA 95678
916.774.5220 1 tgee@roseville.ca.us
Projects Completed:
• Gibson Park (current)
• Roseville Regional Soccer Complex (current)
• Riego Creek Park (current)
• F-94 (Kay Sakamoto) Park (2021)
• F-97 (Jim Gray) Park (2019)
• F-1 01 (North Hayden) Park (2021)
• Pistachio Park (2019)
• F-95 (Beverley Bos) Park (2018)
6. CITY OF SANTA ANA*
This project was completed by Chris Giannini, our proposed
project mamager, while with a previous firm. While the project
was completed outside of 5 years, we have included as an
additional reference project as it was directly for the City and
City's project manager at the time.
Suzi Furjanic, Project Manager
20 Civic Center Plaza, Santa Ana, CA 92701
714.571.42411 sfurjanic@santa-ana.org
Projects Completed:
- Memorial Lane Park (2016)
M4A
'A '0
7 'M7 I
/1 4 1\
A A. A, All,
- endix
rp
AT'fACHMENT 3-1: NON -COLLUSION AMDAVIT
CERTMCATIONS
NON -COLLUSION AFFIDAVIT
(Title 23 United States Code Section 112 and
Public Contract Code Section 7106)
To the CITYOF SANTA ANA DEPARTMENT OF PUBLIC WORKS
In accordance with Title 23 United States Code Section 112 and Public Contract Code 7106 the BIDDER
declares that the bid is not made in the interest of, or on behalf of, any undisclosed person, partnership,
company, association, organization, or corporation; that the bid is genuine and not collusive or sham; that
the BIDDER has not directly or indirectly induced or solicited any other BIDDER to put in a false or sham
bid, and has not directly or indirectly colladed, conspired, conttived or agreed with any BIDDER or anyone
else to put in a sham bid, or that anyone shall refrain from bidding; that the BIDDER has not in any
manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the
bid price of the BIDDER or any BIDDER, or to fix any overhead, profit, or cost element of the bid price,
or of that of any other BIDDER, or to secure any advantage against the public body awarding the contract
of anyone interested in the proposed contract; that all statements contained in the bid are true; and, further,
that the BIDDER has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or
the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to
any corporation, partnership, company association, organization, bid depository, or to any member or agent
thereof to effectuate a collusive or sham bid.
I
Note: The above Non -collusion Affidavit is part of the Proposal Signing this Proposal on the
signature portion thereof shall also constitute signature of this Non -collusion Affidavit. BIDDERS
are cautioned that making a false certification may subject the certifier to criminal prosecution.
Signed
C"s
State of California
County of _
Subscribed and sworn to (or affirmed) before me on this _ day of _, 20--, by
before me. . proved to me on the basis of satisfactory evidence to be the person(s) who appeared
Notary Public Signature Notary Public Seal
,,,TARy PU13LIC
SEE ATTACHED
City of Santa Ana RFP 22-097
Page A3-1
ill I 0361-11:1=11 IN11 M, I 11*41 to] IV kyj I Vl 0 Lei I ill 1:1:1 10 101 Leim4:191 IN 01 W-11 &111 aft-11 10M Lel ill Xu M
JP0
449
A A. I rit'X, r17'J7L
......... ..........
...... ......... ...................
..... . . . . . . . . . . . .
. . . . . . . . . . . .
Appendix
ATTACHMENT 3-2: NON -LOBBYING CERTIFICATION
CERTIFICATIONS
The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her
knowledge and belief, that:
1 . No federal appropriated Rinds have been paid or will be paid, by or on behalf of the undersigned, to
any person for influencing or attempting to influence an officer or employee of any federal agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress
in connection with the awarding of any federal c ontract, the making of any federal grant, the making
of any federal loan, the entering into of any cooperative agreement, and the extension, continuation,
renewal, amendment, or modification of any federal contract grant, loan, or cooperative agreement.
2. If any funds other than federal appropriated funds have been paid or will be paid to any person for
influenc ing or attempting to influence any offic er or employee of any federal agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in
c onnection with this federal c ontract, grant loan, loan or cooperative agreement, the undersigned
shall complete and submit a"Disclosure of Lobbying Activities".
This certification is a material representation of fact upon which reliance was placedwhenthis transaction was made
or enteredinto. Submissionof this certification is a prerequisite formaking or entering into this transaction imposed
by Section 1352, Title 3 1, U S. Code. Any person who fails to filethe required certification shallbe subject to a civil
penalty of not less than $10,000 and not more than $100,000 for each such failure.
The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require that the
language of this certification be included in all lower tier subcontracts, which exceed $ 100,000 and that all such sub
recipients shall certify and disclose accordingly.
Firm Verde Design, Inc.
Signed and Printed Name:
Title Principal
Date March 15, 2023
Mark Baainski. RLA
!L
.......... ......... ..........
. . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . .
......... .
. . .......
Appendix
ATTACHMENT 3-3: NON-DISCRIMINATION CERTIFICATION
CERTIFICATIONS
The undersigned consultant or corporate officer, during the performance of this contract, certifies as
follows:
1. The Consultant shall not discriminate against any employee or applicant for employment because of
race, color, religion, sex, or national origin. The Consultant shall take afffinative action to ensure
that applicants are employed, and that employees are treated during employment without, regard to
their race, color, religion, sex, or national origin. Such action shall include, but not be limited to, the
following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising;
layoff or termination; rates of pay or other forms of compensation; and selection for training,
including apprenticeship. The Consultant agrees to post in conspicuous places, available to
employees and applicants for employment, notices to be provided setting forth the provisions of this
nondiscrimination clause.
2. The Consultant shall, in all solicitations or advertisements for employees placed by or on behalf of
the Consultant, state that all qualified applicants will receive consideration for employment without
regard to race, color, religion, sex, or national origin.
3. The Consultant shall send to each labor union or representative of workers with which he/she has a
collective bargaining agreement or other contract or understanding, a notice to be provided advising
the said labor union or workers' representatives of the Consultant's commitments under this section,
and shall post copies of the notice in conspicuous places available to employees and applicants for
employment.
4. The Consultant shall comply with all provisions of Executive Order 11246 of September 24, 1965,
and of the rules, regulations, and relevant orders of the Secretary of Labor.
5. The Consultant shall ftirnish all information and reports required by Executive Order 11246 of
September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant
thereto, and will permit access to his/her books, records, and accounts by the administering agency
and the Secretary of Labor for purposes of investigation, to ascertain compliance with such rules,
regulations, and orders.
6. In the event of the Consultant's non-compliance with the nondiscrimination clauses of this contract
or with any of the said rules, regulations, or orders, the contract may be canceled, terminated, or
suspended in whole or in part and the Consultant may be declared ineligible for further Goverimient
contracts or federally assisted construction contracts in accordance with procedures authorized in
Execution Order 11246 of September 24, 1965, and such other sanctions may be imposed and
remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule,
regulations, or order of the Secretary of Labor, or as otherwise provided by law.
7. The Consultant shall include the portion of the sentence immediately preceding paragraph (1) and
the provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted
!L
I L 23
4'
/4 41
&8 � AA �
......... ..........
...... ......... ...................
. . . . . . . . . . . . .
. . . . . . . . . . . .
. . ........ :e.4
by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive
Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontract
or purchase order as the administering agency may direct as means of enforcing such provisions,
including sanctions for noncompliance; provided, however, that in the event the Consultant becomes
involved in, or is threatened with, litigation with a sub -consultant or vendor as a result of such
direction by the administering agency, the Consultant may request that the United States enter into
such litigation to protect the interests of the United States.
8. Pursuant to California Labor Code Section 1735, as added by Chapter 643 Stats. 1939, and as
amended,
No discrimination shall be made in the employment of persons upon public works because of race,
religious creed, color, national origin, ancestry, physical handicaps, mental condition, marital status, or
sex of such persons, except as provided in Section 1420, and any consultant of public works violating
this Section is su ectLa e
,� je t t H th ' naltie osed for a violation of the Chapter.
Signed:
Title: Principal
Firm: —Vercle Design, Inc.
Date: —March 15, 2023
EXHIBIT C
COMPENSATION
Consultant's Fee Proposal including hourly rates if applicable
. . . . . . . . . . . . .
. . . . . . . . . . . . . . . .
.............. .... ....
\L17. . . . . . . . . . . . . .
...... ... . . . . . .
M
VERDE DESIGN
Charge Rate Schedule
Effective until December 31, 2023
The following chart outlines the current charge rate for professional and office costs. Reimbursable rates and
expenses are shown at the bottom.
Project Rates
Principal
$265.00 per hour
Project Manager/Construction Manager
LevelFour
$250.00 per hour
LevelThree
$230.00 per hour
Level Two
$185.00 per hour
Level One
$170.00 per hour
Project Engineer
Level 11
$190.00 per hour
Levell
$175.00 per hour
IT Manager
$185.00 per hour
CAD Manager
$180.00 per hour
Project Designer
$165.00 per hour
Job Captain/Staff Engineer/Construction Administrator
$155.00 per hour
Draftsperson Level 11
$150.00 per hour
Draftsperson Level 1
$145.00 per hour
Project Administrator
$90.00 per hour
Intern
$80.00 per hour
Reimbursable Rates
Blueprints, Printing and Reproductions Cost plus 10%
Sub Consultant Services Cost plus 10%
Reimbursable Expenses
Blueprints and Reproductions Travel Expenses
Photography Parking and Toll Expenses
Models and Renderings Permit Fees
Postage/Overnight Mail Service Courier Delivery Service
Charge Rate Schedule is subject to revisions.
JP0
449 A A. I r17'A7L k-q"