HomeMy WebLinkAboutItem 18 - Amend Agreement for Water System Computer Modeling and Engineering Services Public Works Agency
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Item # 18
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
April 4, 2023
TOPIC: Amend Agreement for Water System Computer Modeling and Engineering
Services
AGENDA TITLE
Amend Agreement with Sedaru, Inc. for Water System Computer Modeling and
Engineering Services by an additional $50,000 for the remainder of the Agreement
Term (Non-General Fund)
RECOMMENDED ACTION
Authorize the City Manager to execute a First Amendment to the Agreement with
Sedaru, Inc., formerly known as ID Modeling, Inc., for water system modeling and
engineering services to increase the amount by $50,000, for a total not-to-exceed
amount of $200,000 for the remainder of the term of the agreement, subject to non-
substantive changes approved by the City Manager and City Attorney.
DISCUSSION
On December 4, 2018, at the conclusion of a competitive bidding process, the City
Council awarded a three-year agreement, with the provision for one two-year renewal
option, to Sedaru, Inc. to provide water system computer modeling and engineering
services for the Public Works Agency’s Water Resources Division. Since 2018, staff has
seen an increased volume of development plan submittals, especially those for large
developments. These large developments require hydraulic modeling to ensure that
sufficient water capacity is available in the existing water infrastructure. If not, the
developer must make the necessary infrastructure improvements prior to being served
by the City’s water system.
For these reasons, staff has exceeded the initial estimation of utilization of the
contracted services. Staff recommends amending the agreement with Sedaru, Inc.
(Exhibit 1) to increase the funding amount for the remainder of the term in order to
continue to meet the increased demands and provide outstanding customer service.
FISCAL IMPACT
Funding for the requested increase to the agreement is available for expenditure in the
current FY 2022-23 budget.
Amend Agreement for Water System Computer Modeling and Engineering Services
April 4, 2023
Page 2
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Fiscal Year Accounting Unit –
Account #
Fund
Description
Accounting Unit,
Account Description Amount
FY 2022-23 06017645-62300 Water
Water Administration &
Engineering, Contract
Services-Professional
$50,000
EXHIBIT(S)
1. Agreement amendment with Sedaru, Inc.
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency
Approved By: Kristine Ridge, City Manager
Page 1 of 2
FIRST AMENDMENT TO AGREEMENT WITH SEDARU, FORMERLY KNOWN AS ID
MODELING, INC., TO PROVIDE WATER SYSTEM COMPUTER MODELING AND
ENGINEERING SERVICES
THIS FIRST AMENDMENT to the above-referenced agreement is entered into on April 4,
2023, by and between Sedaru, formerly known as ID Modeling , Inc. (“Contractor”), and the City
of Santa Ana, a charter cit y and municipal corporation organized and existing under the
Constitution and laws of the State of California (“City”).
RECITALS
A. The parties entered into Agreement No. A-2018-275 (“Agreement”) dated December 4,
2018, to retain a qualified contractor to provide water system computer modeling and
engineering services, including the design and creation of a water system computer model.
B. On November 4, 2021, the parties executed the sole two (2) year extension. Therefore, the
Agreement is in full force and effect through December 3, 2023.
C. The parties now wish to amend the Agreement to increase the compensation under the
Agreement due to an unanticipated increase in volume of development plan submittals.
The Parties therefore agree:
1. Section 2.a., Compensation, is hereby amended to increase the total amount to be
expended under the term of the Agreement b y $50,000. The total not-to-exceed amount of the
Agreement shall be $200,000.
2. Except as modified by this First Amendment, all terms and conditions of the Agreement
shall remain in full force and effect.
IN W ITNESS WHEREOF, the parties hereto have executed this First Amendment to the
Agreement on the date and year first written above.
Jennifer Hall Kristine Ridge
City Clerk City Manager
APPROVED AS TO FORM CONSULTANT
SONIA R. CARVALHO, City Attorney
By:____________________________
Brandon Salvatierra Name:
Deputy City Attorney Title:
[signatures continued on next page]
DocuSign Envelope ID: B2572D57-12C8-41DC-AC1B-FCD61484661F
VP Marketing and Customer Success
John Wenstrand
Page 2 of 2
RECOMMENDED FOR APPROVAL
______________________________
Nabil Saba
Executive Director
Public Works Agency
DocuSign Envelope ID: B2572D57-12C8-41DC-AC1B-FCD61484661F