HomeMy WebLinkAboutItem 11 - Purchase of a Custom Saw Trailer for the Public Works Water Resources Public Works Agency
www.santa-ana.org/public-works
Item # 11
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
March 21, 2023
TOPIC: Purchase of a Custom Saw Trailer for the Public Works Water Resources
Division
AGENDA TITLE
Award a Purchase Order to Sonsray Machinery, LLC in the amount of $51,681 for One
Felling Custom Saw Trailer for the Public Works Water Resources Division
(Specification No. 23-031) (Non-General Fund)
RECOMMENDED ACTION
Authorize a one-time purchase and payment of Purchase Order to Sonsray Machinery,
LLC. for one Felling Custom Saw Trailer, in the amount of $46,681, plus a contingency
amount of $5,000, for a total amount not to exceed $51,681, subject to non-substantive
changes approved by the City Manager and City Attorney.
DISCUSSION
The Public Works Agency’s Fleet Services Division is responsible for the acquisition,
maintenance, repair, and replacement of vehicles, trucks, and maintenance equipment.
The Public Works Agency Water Resources Division oversees and maintains the daily
operations of the City’s water and sanitary sewer systems. The Water Resources
Division is requesting to purchase a custom saw trailer to be utilized by the Water
System Maintenance section. The product being requested is a custom-built, tow-
behind trailer that is designed to house and transport a walk-behind pavement saw. The
Water System Maintenance crew will use the saw for precise removal of concrete and
asphalt during the repair and maintenance of the City’s water system infrastructure. The
trailer will also house a water tank and hose system, portable generator, task lighting,
and storage for accessories, all of which will eliminate or reduce the need for additional
equipment being transported to work sites.
Santa Ana Ordinance No. NS-2312 authorizes the City to utilize purchase contracts for
any public agency utilizing a competitive bid process. Sourcewell (formerly National
Joint Powers Alliance) awarded a contract to Felling Trailers, Inc. (Contract No. 121918-
FTS) for procurement of Heavy Equipment Trailers as a result of open, competitive
bidding on behalf of its members, which includes government agencies. Sonsray
Machinery, LLC is an authorized dealer of Vermeer Corporation and is extending the
contract to the City.
Purchase of Custom Saw Trailer
March 21, 2023
Page 2
3
2
9
9
Utilizing the cooperative contract awarded to Felling Trailers, Inc. by way of Sonsray
Machinery LLC for the purchase of the custom saw trailer, authorizes the City to make
purchases through February 11, 2024, and is in accordance with the City’s existing
Purchasing Guidelines.
FISCAL IMPACT
Funds are budgeted and available in the following account for FY 2022-23:
Fiscal
Year
Accounting Unit-
Account #
Fund
Description
Accounting Unit,
Account Description Amount
2022-23 06017641-66400 Water
Water System
Maintenance –
Machinery & Equipment
$51,681
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency
Approved By: Kristine Ridge, City Manager