HomeMy WebLinkAboutItem 11 - Saddleback View Neighborhood Street Lighting Project Public Works Agency
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Item # 11
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
March 7, 2023
TOPIC: Saddleback View Neighborhood Street Lighting Project
AGENDA TITLE
Approve an Amendment to the FY 2022-23 Capital Improvement Program for
$752,471.25 and Award a Construction Contract to International Line Builders, Inc. in
the Amount of $601,977.00 for the Saddleback View Neighborhood Street Lighting
Project, with an Estimated Project Delivery Cost of $752,471.25 (Project No. 22-6017)
(General Fund)
RECOMMENDED ACTION
1. Approve an amendment to the FY 2022-23 Capital Improvement Program to include
$752,471.25 in construction funds for the Saddleback View Neighborhood Street
Lighting Project (Project No. 22-6017).
2. Award a construction contract to International Line Builders, Inc., the lowest
responsible bidder, in accordance with the base bid in the amount of $601,977.00,
for construction of the Saddleback View Neighborhood Street Lighting Project, for
the term beginning March 7, 2023, and ending upon project completion, and
authorize the City Manager to execute the contract subject to non-substantive
changes approved by the City Manager and the City Attorney.
3. Approve the Project Cost Analysis for a total estimated construction delivery cost of
$752,471.25, which includes $601,977.00 for the construction contract, $90,296.55
for contract administration, inspection and testing, and a $60,197.70 project
contingency for unanticipated or unforeseen work.
DISCUSSION
The City has identified the need to undertake lighting improvements within the
Saddleback View Neighborhood along McClay Street, Linwood Avenue, 4th Street, Palm
Street, and Mabury Street (Exhibit 1). The scope of work includes installation of new
street light poles, LED lights, underground conduits and wiring, and new electrical meter
pedestals. Once completed, the newly installed street lighting will provide a safer and
welcoming environment for pedestrians and motorists in Saddleback View
Neighborhood.
Public Outreach and Contractor Participation
To provide an opportunity for local vendors to submit bids, the City notified a total of 365
regional vendors via PlanetBids, many of which are Santa Ana based. Six vendors
Award Construction Contract with
International Line Builders, Inc.
March 7, 2023
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requested bidding documents and a total of six bids were received. Bids were not
received from any Santa Ana contractors.
As legally required, a Notice Inviting Bids was advertised in the Orange County Register
newspaper on December 14, 2022 and December 21, 2022. The project was also
advertised in PlanetBids from December 14, 2022 through January 4, 2023. Bids were
received electronically via PlanetBids on January 4, 2023.
Bid Results Summary
RANK BIDDER’S NAME LOCATION BASE BID
1 International Line Builders,
Inc.Corona, CA $601,977.00
2 MSL Electric, Inc.Anaheim, CA $713,800.00
3 Inter-Pacific, Inc.Tustin, CA $749,885.02
4 Servitek Electric, Inc.Walnut, CA $755,643.00
5 Elecnor Belco Electric, Inc.Chino, CA $788,450.00
6 California Professional
Engineering, Inc.La Puente, CA $849,410.00
A total of six bids were received, and all were deemed responsive. International Line
Builders, Inc. submitted the lowest responsive base bid in the amount of $601,977.00
(Exhibit 2). As specified in the bid documents, the lowest bid shall be determined on the
basis of the Base Bid. Based on the bid analysis and a contractor’s reference check,
staff recommends awarding the construction contract to International Line Builders, Inc.,
in the amount of the base bid totaling $601,977.00 (Exhibit 3).
International Line Builders, Inc. has successfully completed various projects for the City
of Santa Ana throughout the last several years. The most recent projects are 1st Street
at Jackson Street & 5th Street at Euclid Street Traffic Signal Modification, Euclid Street
at Hazard Avenue Traffic Signal Modification, and Citywide Traffic Signal Vehicle Head
Upgrades.
Project Delivery
To deliver a complete project, in addition to the construction contract, the estimated total
project delivery cost includes construction administration, inspection, and testing, along
with an allowance for contingencies to account for unexpected or unforeseen
conditions. Construction administration and inspection includes construction
management; inspection of the Contractor’s work to ensure contract compliance,
workmanship, and quality; and materials testing. As indicated in the Cost Analysis
Award Construction Contract with
International Line Builders, Inc.
March 7, 2023
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(Exhibit 4) and as summarized in the table below, the estimated total construction
delivery cost of the project is $752,471.25.
Project Item Total
Construction Contract $601,977.00
Construction Administration, Inspection, Testing $90,296.55
Contingencies $60,197.70
TOTAL CONSTRUCTION DELIVERY COST $752,471.25
Approval of this item will amend the FY 2022-23 Capital Improvement Program to
include the Saddleback View Neighborhood Street Lighting Project (Exhibit 5).
ENVIRONMENTAL IMPACT
In accordance with the California Environmental Quality Act, the recommended actions
are exempt from further review. Categorical Exemption Environmental Review No. ER-
2023-1 was filed for the project.
FISCAL IMPACT
As indicated in the Cost Analysis, the estimated total construction delivery cost of the
project is $752,471.25, which includes construction, contract administration, inspection,
testing, and an authorized contingency.
The following table summarizes the funds budgeted and available in current FY 22-23
for expenditure to deliver construction of this project. Any remaining balances not
expended at the end of the fiscal year will be presented to City Council for approval of
carryovers to FY 23-24.
Fiscal
Year
Accounting
Unit - Account
No.
(Project No.)
Fund
Description
Accounting Unit -
Account No.
Description
Amount
2022-23
01117630-
66220
(22-6017)
General Fund -
PWA Street
Lighting
PW-ST Light
Maintenance
Service
Enhancement -
Improvements Other
Than Buildings
$752,471.25
Total $752,471.25
EXHIBIT(S)
1. Location Map
2. Bid Proposal
Award Construction Contract with
International Line Builders, Inc.
March 7, 2023
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3
2
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3
3. Construction Contract
4. Cost Analysis
5. CIP Project Sheet
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency
Approved By: Kristine Ridge, City Manager
PWA
SANTA ANA
PUBLIC WORKS AGENCY
Project No. 22-6017:
Saddleback View Neighborhood Street Lighting
Exhibit 1
Exhibit 2
Exhibit 2
Exhibit 3
CITY OF SANTA ANA
CONSTRUCTION CONTRACT
PROJECT 22-6017
SADDLEBACK VIEW NEIGHBORHOOD STREET LIGHTING PROJECT
This CONSTRUCTION CONTRACT is made and entered into this 7th day of March, 2023 by and
between the City of Santa Ana, California, acharter city and municipal corporation organized and existing
under the Constitution and laws of the State of California (hereinafter "CITY"), and International Line
Builders, Inc. (hereinafter "CONTRACTOR").
WITNESSETH:
The CITY and the CONTRACTOR, for the consideration hereinafter named, mutually agree as follows:
1. CONTRACTOR agrees to perform all the work and furnish all the materials at its own cost and
expense necessary to construct and complete in a good and workmanlike manner and to the satisfaction
of the City Engineer of the CITY, the Saddleback View Neighborhood Street Lighting Project
(hereinafter referred to as the "WORK OF IMPROVEMENT") identified in and in accordance with
the Contract Documents prepared by the City's Public Works Agency and approved by the City
Council.
2. The complete Construction Contract consists of the "Contract Documents" as defined by the Standard
Specifications for Public Works Construction and which include the following:
Notice Inviting Bids
Information to Bidders
Bid Proposal
Bid Bond
Contract Form
Contract Bonds
General Provisions
Special Provisions
Technical Provisions and Project Plans
Community Workforce Agreement
Appendices
In case of conflict between the Contract Documents, the precedence of documents shall be as
established in the Standard Specifications for Public Works Construction.
3. CITY agrees to pay and CONTRACTOR agrees to accept in full payment to complete the WORK OF
IMPROVEMENT the sum total amount not to exceed Six Hundred and One Thousand, Nine Hundred
and Seventy Seven Dollars andZero Cents ($601,977.00), as set forth and identified in the BID
PROPOSAL, which is attached hereto and incorporated herein as Exhibit "A."
The BID PROPOSAL contains a schedule of unit price(s) or lump sum(s) based on approximate
quantities only, and the City does not expressly or by implication agree that the actual amount of work
will correspond therewith, but reseryes the right to increase or decrease the amount of any class or
portion of the work or to omit portions of the work as may be deemed necessary or advisable.
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4. CONTRACTOR agrees to complete the WORK OF IMPROVEMENT within the time specified in
the Time for Completion of Improvements section of the BID PROPOSAL (Exhibit "A") including
commencing construction within the timeframe therein specified after issuance of a Notice to Proceed.
5. The CONTRACTOR will pay, and will require all subcontractors to pay, all employees on the WORK
OF IMPROVEMENT a salary or wage at least equal to the prevailing salary or wage established for
such work as set forth in the wage determinations for this work in accordance with applicable State
and Federal law.
6. lf applicable, the CONTRACTOR shall adhere to the CITY'S Community Workforce Agreement
(CWA), a pre-hire collective bargaining agreement, which establishes the labor relations policies and
procedures for CONTRACTOR to follow in the crafts persons employed to complete the WORK OF
IMPROVEMENT as more fully described in the CWA. The CWA may be found on the City's website
at: http://www.santa-ana.orq/pwa/documents/CWABdf
7. CONTRACTOR shall, after award of this Contract, fumish two bonds to be approved by the CITY,
one in the amount of One Hundred Percent (100%) of the Contract price, to guarantee the faithful
performance ofthe work (Performance Bond), and one in the amount ofOne Hundred Percent (100%)
of the Contract price to guarantee payment of all claims for labor and materials furnished (Palment
Bond). This Conract shall not become effective until such bonds are supplied to and approved by the
CITY.
8. CONTRACTOR shall, prior to the release of the performance and payment bonds or the retention
payment, fumish a warranty performance and payment bond (Warranty Bond). Said Warranty Bond
shall also be required as a condition ofproject acceptance. For projects up to Five Hundred Thousand
Dollars ($500,000), the Warranty Bond amount shall be the greater of Ten Thousand Dollars ($ 10,000)
or Twenty Percent (20%) of the final contract price. For projects above Five Hundred Thousand
Dollars ($500,000), the Warranty Bond amount shall be the greater ofOne Hundred Thousand Dollars
($100,000) or Ten Percent (10%) ofthe final contract price.
9. CONTRACTOR shall, after award of this Contract, fumish Certificates of Liability Insurance and
Worker's Compensation Insurance as outlined in the General Provisions, to be approved by the CITY.
10. INDEMNIFICATION.
To the fullest extent allowed by law, CONTRACTOR and its Subcontractors hereby agree to defend,
indemniff, and hold harmless CITY, its City Council, boards and commissions, officers, agents,
employees, representatives and volunteers (hereinafter collectively referred to as "lndemnitees"),
through legal counsel acceptable to C[Y, fiom and against any liability, claims, actions, costs,
damages or losses, including reasonable costs and attomey's fees, for injury, including death to any
person or damage to any property, arising directly or indirectly from, or in any manner relating to, any
of the following:
(i) Performance or nonperformance of the Work of Improvement by CONTRACTOR or its
Subcontractors of any lower tier;
(ii) Performance or nonperformance by CONTRACTOR or its Subcontractors of any lower tier,
ofany ofthe obligations under the Contract Documents;
(iii) The construction activities of CONTRACTOR or its Subcontractors of any lower tier, either
on the project site or on other properties;
(iv) The payment or nonpayment by CONTRACTOR of any of its Subcontractors of any lower
tier, for Work of Improvement performed on or off the project site; and
(v) Any penonal injury, property damage or economic loss to third persons related to and arising
from the performance or nonperformance by CONTRACTOR or its Subcontractors of any
lower tier, of the Work of Improvement.
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(vi) The indemnity obligations of Subcontractors provided by this Section shall be included in all
subconkact documents issued by CONTRACTOR.
Nothing in the Contract Documents shall be construed to give rise to any implied right of indemnity in
favor of CONTRACTOR against CITY or any other Indemnitee.
IN WITNESS WHEREOF, the parties hereto have executed this Construction Contract on the day and
year first above written.
CITY OF SANTA ANA
Clerk of the Council
APPROVED AS TO FORM:
SONIA R- CARVALHO
City Attomey
KRISTINE RIDGE
City Manager
CONTRACTOR:
International Line Builders, Inc.
NAME: Matthew Edwards
TITLE: Vice President
By:hK-tu.T,*l-
JOHN FUNK
Chief Assistant City Attomey
RECOMMENDED FOR APPROVAL:
NABIL SABA. PE
Executive Director
Public Works Agency
ATTEST:
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EXHIBIT A
CITY OF SAI\TA ANA
PROPOSAL
PROJECTNO.: 22-6017
SADDLEBACK VIEW NEIGHBORHOOD STREET LIGHTING
BID PROPOSAL
TO: CITY C]OUNCIL OF THE CIry OF SANTA ANA
FROM: International Line Builders, lnc. dba ILB Electric
REQUIREMENT:
The undersigned bidder declares lhat they have carefully exanrined the location ofthe proposed
work, that thcy have examincd the Contract Documents in its entirety and hereby proposes to
fumish all material and do all the work required to complete the said work in accordance with
said plans (if any) and thc specifications for the unit price(s) or lump sum(s) sct fonh in the
following schedule:
S oo oo
$D,54D co
$a1g4t ca
s4.5a! oo
e36pz8.rr
su.5 ot>
Item Description Qty Unit Price Amount
I Install Street l-ight Polc ll EA sU,r4e oo st5r,5Jb o0
2 lnstall Electrical Maer Pcdcstal 2 EA $ 9,f,34.rp $lt,lruSoc
3 r lnstall 3#E AWG Conductor
Wires
5500 LF s lt.th $3U7.6,16 0o
4 t lnstall 2" PVC Condui(LF s54 'rc
5 t lnstall 3" PVC Conduit 50 LF $ l05.oo $6,?6C CO
6 . Install No ll li2 Pull Bor l0 EA sl,osa (,
1 Install No.5 Pull Box EA sl9q4 co
I Remove and Replace Concrcte
Pad
t00 SF s t15.3f,
9 Pothole Sreer Light Polc Lmation 1,3 EA sl,€ar.oo
t0 Polhole Iltililies Nol Sho\\'n on Plan 5 EA $t4.oo
Construction Pcrmit I LS $t ,aco oo
P-l ofP-16
Unil
5400
8
s6,200
EXHIBIT A
CITY OF SAI\TA ANA
PROPOSAL
PROJECTNO.: 22{017
SADDLEBACK VIEW NEIGHBORHOOD STREET LIGHTING
TOTAL BASE BID $u0l,rl11.oo
The lowest responsible bidder shall be selected based or th€ total base bid. The City reserves the
right to award the Base Bid, and any. all. or none of the add-altemate bid items (if any).
The quantity for this bid item is shown for bid comparison only. This bid item shall not be
subject to the "25%" limit as stated in Section 3-2 ofthe Standard Specifications. The actual
amount for this item will be dictated by the acrual quantity used. and the Agerrcy reserves the
right to increasc or dccrease the quantity ofthis itcm accordingly.
t This bid item is considered a Specialty Item per Section 3-2 ofthe Standard Specifications
TIME FOR COMPLETION OF IMPROVEMENTS AND LIOUIDATED DAMAGES
The undersigned biddcr hereby proposes to complete the Work for the total base bid amount
shown above, within sixtv (60) workinc davs after the commencement date slaled in the Notice
to Proceed.
The liquidated damages amount, in lieu of the amount specified in Subsection 6-9 of the
Standard Specifications, shall be $3,500 per calendar day.
Name of Firm lnternational Line Builders, lnc. dba ILB Electric7HtruSignarure of BIDDER
Title Vice President - u/*)*!x,t €du-,tarr),!
(lfan individual, so state. Ifa firm or co-partnership, state the firm name and give the names of
all individual co-partners composing the firm. Ifa corporation. state legal name of corporalion.
and names of President, Secraary, Treasurer and Manager. thereof. )
P-2 ofP-16
EXHIBIT 4
Construction Contract 601,977.00$
Contract Administration, Inspection and Testing 90,296.55$
Contingencies 60,197.70$
TOTAL ESTIMATED CONSTRUCTION COSTS 752,471.25$
CONSTRUCTION OF PROJECT NO. 22-6017: Saddleback View Neighborhood
Street Lighting Project
COST ANALYSIS
CITY OF SANTA ANA FY 22/23CIP
CAPITAL IMPROVEMENT PROJECT WORKSHEET
PROJECT DESCRIPTION:
This project includes installation of new street light poles including
foundation, luminaire arm, LED luminaire, wiring, electrical meter
pedestal and any other work required to provide the intended
operation.
PROJECT NEED:
Saddleback View Neighborhood has areas without street lighting. New
Street Lights will increase driver and pedestrian visibility, enhance road
safety, and promote security.
PROJECT TITLE:
Saddleback View Neighborhood
Street Lighting
PROJECT CATEGORY:
Traffic Improvements
Traffic Safety / Mobility
LOCATION MAP
AGENCY:DIVISION:CONTACT:DATE:
Public Works Traffic Engineering Cesar Rodriguez, Senior Civil Engineer 02-Feb-2023
PROJECT COSTS FY 22/23 FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28/29
Construction 692,274 ------
Contingency 60,198 ------
TOTAL 752,471 ------
SOURCE OF FUNDS FY 22/23 FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28/29
GENERAL FUND 752,471 ------
TOTAL 752,471 ------