HomeMy WebLinkAboutItem 11 - Best Contracting Services, Inc. Purchase Fire Station 72 Hose & Station 74 Roof Removal/Installation Public Works Agency
www.santa-ana.org/public-works
Item # 11
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
February 21, 2023
TOPIC: Purchase Order to Best Contracting Services, Inc. for Fire Station 72 Hose
Tower and Fire Station 74 Roof Removal and Installation
AGENDA TITLE
Award a Purchase Order in the Amount of $789,567 to Best Contracting Services, Inc.
for Fire Station 72 Hose Tower Roof Repair and Fire Station 74 Roof Removal and
Installation (Specification No. 22-170) (General Fund)
RECOMMENDED ACTION
Authorize a one-time purchase and payment of purchase order to Best Contracting
Services Inc. in the amount of $789,567, plus a contingency of $157,914, for a total
amount not to exceed $947,481, for Roof Removal and Installation at Fire Station 72
Hose Tower and Fire Station 74, subject to non-substantive changes approved by the
City Manager and City Attorney.
DISCUSSION
The Public Works Agency’s Building Maintenance section maintains most City facilities,
including ten fire stations. After assessing the facilities, it was identified that the roofs at
Fire Station 72 Hose Tower and Fire Station 74 were in poor condition and needed
immediate attention. In efforts to preserve the facilities and provide a safe work
environment for staff, it was determined that these locations were high-priority and a
complete roof replacement is necessary at each site.
The Notice Inviting Bids was advertised on December 5, 2022 on the City’s online bid
management and publication system. A summary of the bid invitations and bids
received is as follows:
Vendors Notified 755
Santa Ana Vendors Notified 1
Vendors Who Downloaded the Bid 30
Bids Received 2
Bids Received from Santa Ana Vendors 0
Two bids were received and opened on December 20, 2022, and evaluated as follows:
Fire Station 72 and 74 Roof Removal and Installation
February 21, 2023
Page 2
3
2
4
3
Vendor Location Amount
Best Contracting Services, Inc.Gardena, CA $789,567
Chapman Coast Roof Co., Inc.Fullerton, CA $875,538
The bid from Best Contracting Services, Inc. of Gardena, CA is the lowest responsive to
the specifications and meets the City’s requirements. As such, staff recommends
Council authorize a one-time purchase and payment to Best Contracting Services, Inc.
for the Fire Station 72 Hose Tower and Fire Station 74 Roof Removal and Installation.
ENVIRONMENTAL IMPACT
In accordance with the California Environmental Quality Act, the recommended actions
are exempt from further review. Categorical Exemption Environmental Review No. ER-
2021-34 was filed for this project.
FISCAL IMPACT
The following table summarizes the funds budgeted for expenditure to deliver
construction of this project:
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency
Approved By: Kristine Ridge, City Manager
Fiscal
Year
Accounting Unit
- Account No.
(Project No.)
Fund
Description
Accounting Unit –
Account No.
Description
Amount
2022-23 12015330-62300
(23-6626)
Fire Facilities
Fund
Fire Facilities Fund -
Contract Services-
Professional
$947,481
Total $947,481