HomeMy WebLinkAboutItem 12 - Purchase of Six Chevrolet Bolt EVs and Two Chevrolet Traverse SUVs Public Works Agency
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Item # 12
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
February 21, 2023
TOPIC: Purchase of Six Chevrolet Bolt EVs and Two Chevrolet Traverse SUVs
AGENDA TITLE
Award Purchase Order to National Auto Fleet Group for Six Chevrolet Bolt EVs and
Two Chevrolet Traverse SUVs in the Amount of $275,765 (Specification No. 23-008)
(General and Non-General Fund)
RECOMMENDED ACTION
1. Authorize a one-time purchase and payment to National Auto Fleet Group for six
2023 Chevrolet Bolt EVs, and two 2023 Chevrolet Traverse SUVs, in the amount of
$255,765, plus a contingency of $20,000 for a total amount not to exceed $275,765,
subject to non-substantive changes approved by the City Manager and City
Attorney.
2. Approve an appropriation adjustment recognizing $193,589 in prior-year fund
balance in the Air Quality Improvement (AB 2766) Fund, Prior Year Carry Forward
revenue account and appropriate the same amount into the Fleet Services-Air
Quality Improvement expenditure account for this item. (Requires five affirmative
votes)
DISCUSSION
The Public Works Agency’s Parks, Fleet, and Facilities Services Division is responsible
for the acquisition, maintenance, repair, and replacement of vehicles, trucks, and
maintenance equipment. The Division routinely evaluates vehicles that need to be
replaced on the basis of age, condition, cost, usage, safety history, and operating
performance.
Adopted in 1990, California Assembly Bill 2766 (AB 2766) allows motor vehicle
subvention fund recipients to replace conventionally fueled vehicles with lower emission
and zero emission vehicles. In an effort to implement projects that advance the
California Clean Air Act mobile source emission reduction goals, the Fleet Services
Division is in the process of identifying six vehicles that have outlived its lifecycle and
can be replaced with the six new 2023 Chevrolet Bolt EVs, funded by AB 2766.
The Public Works Capital Improvement Program (CIP) Engineering Division promotes,
constructs, and maintains the City’s infrastructure. This team provides quality
professional civil engineering and architectural design and construction services for the
Purchase of Six Chevrolet Bolt EVs and Two Traverse SUVs
February 21, 2023
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timely delivery of quality projects to optimize stewardship of the taxpayers’ investment,
health, and safety. The CIP division is replacing two aging fleet vehicles for design and
construction engineering staff to ensure continued operational efficiencies and to avoid
downtime in the field while delivering citywide capital projects.
Santa Ana City Ordinance No. NS-2312 authorizes the City to purchase against
contracts issued to vendors who have been awarded by a state agency, county, city, or
other public agency after a competitive bidding process substantially equivalent to the
City’s standard bidding process. Sourcewell (formerly National Joint Powers Alliance),
awarded a contract to National Auto Fleet Group (No. 091521-NAF) for procurement of
cars, trucks, vans, SUVs, cab chassis, & other vehicles. By leveraging the procurement
power through cooperative purchasing, the City of Santa Ana is able to obtain nationally
vetted, high quality products at competitive volume pricing, and is in accordance with
the City’s existing Purchasing guidelines.
Additionally, the utilization of cooperative agreements has made the acquisition of fleet
vehicles by the City possible while supply chain issues exist in the current market.
Furthermore, the vehicle manufacturers’ order window for fleet 2023 current year
models has closed; whereas, the solicitation of bids would be an idle act as the date
order windows will open again is unpredictable according to local and other dealerships
that staff has contacted for outreach purposes. National Auto Fleet Group, as part of
Sourcewell cooperative contract, is able to provide the City all eight vehicles without
delay. Utilizing the contract awarded to National Auto Fleet Group for the procurement
of the six Chevrolet Bolt EVs and two Chevrolet Traverse SUVs, allows the City to make
purchases through November 8, 2025.
FISCAL IMPACT
With the approval of the requested appropriation adjustment, $193,589 will be
recognized in prior year fund balance in the Air Quality Improvement (AB 2766) Fund,
Prior Year Carry Forward revenue account (No. 03117002-50001) and appropriate the
same amount into the Fleet Services-Air Quality Improvement, Machinery and
Equipment expenditure account (No. 03117101-66400). The funds will be budgeted and
available for this expenditure. Additionally, funds are budgeted in 01117017-66400 and
made available for the specified year.
Fiscal
Year
Accounting
Unit
Fund
Description
Accounting Unit,
Account Description Amount
2022-23 03117101-
66400
Air Quality
Improvement
Fleet Services-Air
Quality Improvement,
Machinery & Equipment
$193,589
2022-23 01117017-
66400 General Fund
PWA-Service
Enhancement,
Machinery & Equipment
$82,176
Total $275,765
Purchase of Six Chevrolet Bolt EVs and Two Traverse SUVs
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Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency
Approved By: Kristine Ridge, City Manager