HomeMy WebLinkAboutItem 13 - Relocation and Replacement of Fan Coil Units Public Works Agency
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Item # 13
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
February 21, 2023
TOPIC: Relocation and Replacement of Fan Coil Units at the Grand Central Art Center
and Santa Ana Regional Transportation Center
AGENDA TITLE
Award Purchase Orders to Acco Engineered Systems to Relocate and Replace Fan Coils
at the Grand Central Art Center and the Santa Ana Regional Transportation Center
(Specification No. 23-021) (General Fund)
RECOMMENDED ACTION
Authorize a one-time purchase and payment to Acco Engineered Systems for the
relocation and replacement of fan coils at the Grand Central Art Center, in the amount of
$745,860, plus a contingency of $54,140 and at the Santa Ana Regional Transportation
Center, in the amount of $1,548,348, plus a contingency of $51,652 for a total amount
not to exceed $2,400,000, subject to non-substantive changes approved by the City
Manager and City Attorney.
DISCUSSION
The Public Works Agency Parks, Fleet, and Facilities Services Division oversees City
facilities to ensure mechanical systems operate safely and efficiently, and meet all
applicable laws and regulations. The Grand Central Art Center (GCAC) and Santa Ana
Regional Transportation Center (SARTC) are two facilities that receive maintenance and
repair services from the City’s Building Maintenance Division.
The GCAC is a partnership between the California State University, Fullerton (CSUF) and
the City of Santa Ana. The 45,000 square-foot art center is a mixed residential,
commercial, and educational complex. Apartment units at the center are made available
to students accepted into the CSUF graduate arts programs. Twelve indoor fan coil units
serving the 2nd floor, south-side, apartments are recommended by City staff to be
relocated and replaced with outdoor fan coil units. The GCAC’s indoor fan coil units
purchased in 1997 have surpassed their usable life span and require constant repair. The
relocation and replacement will provide reliability to provide better efficiency rating for
energy usage, and greatly improve tenant comfort.
Similarly, City staff recommends replacing 47 fan coil units throughout the SARTC with
Siemens controls to provide energy efficiency, improved accessibility of controls and
monitoring, and improved tenant comfort. The existing fan coil units are original to when
Relocation and Replacement of Fan Coil Units at the GCAC and SARTC
February 21, 2023
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the building was constructed in 1983 and have surpassed its usable life span. The units
require constant repair. The replacement will resolve re-zoning issues due to changes in
the floor plan and provide safe conditions for SARTC tenants and City staff. The
replacement of these units will improve the tenant’s area climate control to provide an
overall better environment.
Santa Ana Ordinance No. NS-2312 authorizes the City to purchase against contracts
issued to vendors who have been awarded by a state agency, county, city or other public
agency after a competitive bidding process substantially equivalent to the City’s standard
bidding process. National Cooperative Purchasing Alliance awarded a contract to ACCO
Engineered Systems (No. 02-73) for HVAC Equipment, Installation, Service, & Related
Products. By leveraging the procurement power through cooperative purchasing, the City
of Santa Ana is able to obtain nationally vetted, high quality products and services at
competitive volume pricing, and is in accordance with the City’s existing Purchasing
guidelines.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with the action.
FISCAL IMPACT
Funds are budgeted and made available in the following account for the specified year.
Fiscal
Year
Accounting
Unit
Fund
Description
Accounting Unit,
Account Description Amount
2022-23 01117017-
66200 General Fund
PWA-Service
Enhancement, Buildings
& Building Improvements
$800,000
2022-23 01117650-
66200 General Fund
SARTC Maintenance-
Service Enhancement,
Buildings & Building
Improvements
$1,600,000
Total $2,400,000
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency
Approved By: Kristine Ridge, City Manager