HomeMy WebLinkAboutItem 16 - Purchase of Eight Chevrolet Colorado Trucks for Public Works Public Works Agency
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Item # 16
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
February 7, 2023
TOPIC: Purchase of Eight Chevrolet Colorado Trucks for Public Works
AGENDA TITLE
Award a Purchase Order in the Amount of $399,274 to National Auto Fleet Group for
Eight Chevrolet Colorado Trucks for the Public Works Maintenance Services, Building
Maintenance, CIP Engineering, and NPDES Divisions (Specification No. 22-135) (Non-
General Fund)
RECOMMENDED ACTION
Authorize a one-time purchase and payment of purchase order to National Auto Fleet
Group for the purchase of eight Chevrolet Colorado Trucks in the amount of $369,274,
plus a contingency of $30,000, for a total amount not to exceed $399,274, subject to
non-substantive changes approved by the City Manager and City Attorney.
DISCUSSION
The Public Works Agency’s Fleet Services Division is responsible for the acquisition,
maintenance, repair, and replacement of vehicles, trucks, and maintenance equipment.
Within the Public Works Agency, the Maintenance Services Division, Building
Maintenance Division, CIP Engineering Division, and National Pollutant Discharge
Elimination System (NPDES), program staff is in need of replacing existing vehicles and
adding new vehicles to the city’s fleet.
One vehicle is for the Maintenance Services Division. The division is responsible for the
maintenance of approximately 400 miles of streets and 50,000 street trees. The vehicle
is to be utilized by staff to conduct daily operations including work site inspections and
transporting/hauling heavy debris and supplies. Furthermore, the vehicle will be crucial
and heavily used during emergency and rain/windstorm situations for staff to survey,
monitor, and assess conditions to deploy resources where most needed.
Two vehicles are for the Building Maintenance Division. The division is responsible for
the maintenance and repair of city facilities. In order to mobilize the Building
Maintenance team to these facilities to perform preventative maintenance, corrective
maintenance, and emergency repairs, the division is in need of additional vehicles.
Four vehicles are for the CIP Engineering Division, Construction Inspection team. The
Construction Inspectors provide citywide inspection for all capital projects within the
Purchase of Eight Chevrolet Colorado Trucks
February 7, 2023
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public right-of-way, as well as processing permits for citywide-related development
projects. The new vehicles will replace half of the Inspector’s aging fleet to ensure
continued operational efficiencies and to avoid downtime.
One vehicle is for the NPDES program staff. The NPDES program staff conduct routine
inspections at construction sites, industrial facilities, and commercial facilities to
maintain compliance with the City’s Water Quality Ordinance. With the addition of a new
NPDES program staff member, an additional vehicle is required for staff to perform their
necessary job duties.
Santa Ana Ordinance No. NS-2312 authorizes the City to utilize purchase contracts for
any public agency utilizing a competitive bid process. Sourcewell (formerly National
Joint Powers Alliance), awarded a contract to National Auto Fleet Group (Contract No.
091521-NAF) for procurement of Cars, Trucks, Vans, SUVs, Cab Chassis, & Other
Vehicles as a result of open competitive bidding on behalf of its members, which
includes government agencies. Utilizing the contract awarded to National Auto Fleet
Group allows the City to make purchases through November 8, 2025, and is in
accordance with the City’s existing Purchasing Guidelines.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with the action.
FISCAL IMPACT
Funds are budgeted and made available in the following accounts for the specified year.
Fiscal
Year
Accounting
Unit-Account
No.
Fund Description Accounting Unit -
Account Description Amount
2022-23 05717640-
66400
Federal Clean
Water Protection
Enterprise
Federal Clean Water
Protection Enterprise -
Machinery &
Equipment
$48,791
2022-23 06817640-
66400 Sanitation Fund
Public Works-
Environment/Sanitation
- Machinery &
Equipment
$50,580
2022-23 07017100-
66400
Equipment
Replacement
Equipment
Replacement -
Machinery &
Equipment
$299,903
Total $399,274
Purchase of Eight Chevrolet Colorado Trucks
February 7, 2023
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Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency
Approved By: Kristine Ridge, City Manager