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Item # 21
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
January 17, 2023
TOPIC: Amendment for Landscape Maintenance Services at City Parks
AGENDA TITLE:
Amend Agreement with DMS Facility Services, to Increase the Contract Amount by
$545,800 for Enhanced Landscape Services of City Park and Park Buildings (General
Fund and Parking Fund)
RECOMMENDED ACTION
Authorize the City Manager to execute the third amendment to the agreement with DMS
Facility Services, to provide landscape maintenance and repairs at City Parks,
increasing the amount by $545,800, which includes a $100,000 contingency, for the
remaining term from January 17, 2023 through January 31, 2024, for a total agreement
amount of $16,038,396 subject to non-substantive changes approved by the City
Manager and the City Attorney.
DISCUSSION
As of July 1, 2022, park maintenance functions have transferred from the Parks,
Recreation, and Community Services Agency (PRCSA) to the Public Works Agency
(PWA). PWA’s Parks, Fleet, and Facilities Division provides landscape maintenance
services at city parks and facilities.
On October 7, 2019, PRCSA released a Request for Proposal (RFP) for landscape
maintenance services, and on February 1, 2020, DMS Facility Services was awarded
the contract for a not to exceed amount of $14,586,000. DMS Facility Services has
provided continuous landscape maintenance and clean up services at city parks and
facilities. Their highly professional and prompt response has been instrumental in
keeping park sites clean and maintained. With the adoption of the City’s FY 22/23
budget, the City Council approved an additional $2.5 Million for park maintenance.
Over the years, there has been a need for an increased level of maintenance services
due to vandalism, theft of our irrigation systems, and the need for cleanup services in
and around landscape areas. The enhanced services are to increase trash pick-ups and
repair damages created by transients; to provide clean and safe park spaces. Secondly,
the increase will allow for an increase in pressure washing of picnic areas, benches,
new trash receptacles, and park amenities providing a welcoming site for residents to
enjoy our parks. Lastly, our aging irrigation infrastructure continues to fail to cause
Increase Contingency for DMS Facility Services, LLC
January 17, 2023
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unnecessary water wasting. DMS Facility Services irrigation technicians will assist with
repairs to the existing irrigation systems, and avoid over and under-watering.
DMS Facility Services has provided high-quality maintenance service to the City since
February 2020. To fund the enhanced services, staff recommends increasing the
agreement amount by $545,800.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
Additional funds in the amount of $285,750 are available for expenditure in the current
Fiscal Year 2022-23. Funds in the amount of $260,050 will be included in the proposed
FY 2023-24 budget.
Fiscal
Year
Accounting Unit-
Account #
Fund
Description
Accounting Unit, Account
Description
Amount
2022-23
(Jan-
June)01117651-62320 General
Fund
PWA-Park Maintenance
Service Enhancement,
Maintenance & Repair
Buildings & Grounds
$185,750
2022-23
(Jan-
June)02718133-62300 Parking
Fund
Downtown Enhancement,
Contract Services-
Professional
$100,000
2023-24
(July-Jan)01117651-62320 General
Fund
PWA-Park Maintenance
Service Enhancement,
Maintenance & Repair
Buildings & Grounds
$260,050
EXHIBIT(S)
1. Amendment Agreement with DMS Facility Services
Submitted By: Nabil Saba, P.E., Executive Director of Public Works Agency
Approved By: Kristine Ridge, City Manager
EXHIBIT 1