HomeMy WebLinkAboutItem 10 - Santa Anita Park Improvements and New Synthetic Soccer Field Public Works Agency
www.santa-ana.org/pw
Item # 10
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
September 20, 2022
TOPIC: Santa Anita Park Improvements and New Synthetic Soccer Field
AGENDA TITLE
Approve Additional Contingency Funds in the Amount of $5,000,000 for an Existing
Construction Contract with Byrom-Davey Inc. for the Santa Anita Park Improvements
including New Synthetic Soccer Field and Community Center Renovations with an
Estimated Project Delivery Cost of $14,513,011.30 (Project No. 19-7527) (Non-General
Fund) (Revive Santa Ana Program)
RECOMMENDED ACTION
1. Approve an amendment to the Project Cost Analysis in the amount of $5,000,000 in
additional contingency funds for a total estimated construction delivery cost of
$14,513,011.30, which includes $7,317,701.00 for the construction contract;
$731,770.10 for contract administration, inspection and testing; and a $6,463,540.20
project contingency for unanticipated or unforeseen work, subject to non-substantive
changes approved by the City Manager and City Attorney.
2. Approve an amendment to the Fiscal Year 2022-23 Capital Improvement Program to
include $5,000,000 in construction funds for Santa Anita Park Improvements and New
Synthetic Soccer Field (Project No. 19-7527).
DISCUSSION
On July 19, 2022, the City Council authorized the award of a construction contract to
Byrom-Davey, Inc. for the total park renovation that includes a new synthetic turf soccer
field, new sports lighting, built-in concrete bleachers incorporated into the grass slopes,
upper terraces to allow for group or event canopies, a new basketball court, new play
equipment, a parking lot expansion, new concrete walkways, new site lighting, new
landscape and irrigation (Exhibit 1). The project is currently under construction and
additional improvements have been identified that surpass the existing contingency of
$1,463,540.20. To capitalize on the favorable pricing of the existing contract with Byrom-
Davey, Inc., staff recommends increasing the project contingency by $5,000,000.00 to
renovate the park community center in addition to previously contracted work.
The recommended action will increase the project contingency by an additional
$5,000,000, for an amended project contingency of $6,463,540.20, thereby increasing
Approve Additional Contingency Funds for Santa Anita Park New Synthetic Soccer Field
and Park Improvements
September 20, 2022
Page 2
2
9
6
4
the total estimated construction delivery cost to $14,513,011.30, as indicated in the Cost
Analysis (Exhibit 2) and as summarized in the table below:
EXPENDITURE
CATEGORY
ORIGINAL
AMOUNT
ADDITIONAL
FUNDING NEW TOTAL
Construction Contract $7,317,701.00 $7,317,701.00
Construction Administration,
Inspection, Testing $731,770.10 $731,770.10
Contingencies $1,463,540.20 $5,000,000.00 $6,463,540.20
Total $9,513,011.30 $5,000,000.00 $14,513,011.30
ENVIRONMENTAL IMPACT
In accordance with the California Environmental Quality Act, the recommended actions
are exempt from further review. Categorical Exemption Environmental Review No. ER-
2021-77 was filed for the project.
FISCAL IMPACT
As indicated in the Cost Analysis, the estimated total construction delivery cost of the
project is $14,513,011.30, which includes construction, contract administration, inspection,
testing, and an authorized contingency. Project No. 19-7527 is assigned to the Project
Plans and Specifications, and the Notice Inviting Bids. Project Nos. 22-7536 and 21-2745
are assigned to other funding sources for tracking of all expenditures to deliver the
construction of this project.
On July 19, 2022, the City Council approved Appropriation Adjustments totaling
$1,617,593.00 as part of the funding for these projects. The funds are budget and
available for expenditure in current Fiscal Year 2022-23 capital budget.
On August 2, 2022, the City Council approved the updated $128,360,000 Revive Santa
Ana Spending Plan and an appropriation adjustment to authorize spending from the
federal American Rescue Plan Act (ARPA). Of this amount, $5,000,000 is to be allocated
for Santa Anita Park community center renovations.
Funding for these projects in the amount of $2,942,540 was approved for expenditure in
the Fiscal Year 2022-23 Council approved capital budget.
The funding of $4,952,878.30 for these projects was appropriated in prior fiscal years’
capital budget. As part of the citywide budget carry-forward process, the request will be
submitted to the Finance Department for these funds to be carried forward into Fiscal
Approve Additional Contingency Funds for Santa Anita Park New Synthetic Soccer Field
and Park Improvements
September 20, 2022
Page 3
2
9
6
4
Year 2022-23. The carry-forward is a citywide effort and is compiled with requests from
various departments. It will be presented for City Council approval under a separate
agenda item.
The following table summarizes the funds budgeted and available for expenditure to
deliver construction of this project.
Fiscal
Year
Accounting
Unit
- Account No.
(Project No.)
Fund
Description
Accounting Unit -
Account No.
Description
Amount
Existing Project Budget
2022-23 31113260-66220
(19-7527)
Acquisition
and
Developme
nt- District 1
Residential
Development District 1,
Improvements Other
Than Building
$2,769,224.00
2022-23 31413260-66220
(19-7527)
Acquisition
and
Developme
nt- District 4
Residential
Development District 4,
Improvements Other
Than Building
$570,417.00
2022-23 16113269-66220
(19-7527)
PRCSA-
Capital
Grants
2018 Park Bonds
Act-Improvements
Other Than Building
$177,952.00
2022-23 16113268-66220
(19-7527)
PRCSA-
Capital
Grants
2002 Resources
Bond Act,
Improvements Other
Than Building
$1,000,000.00
2022-23 13518783-66220
(19-7527)
Community
Developme
nt Block
Grant
Community
Development Block
Grant Programs,
Improvements Other
Than Building
$511,839.49
2022-23 13518783-66220
(22-7536)
Community
Development
Block Grant
Community
Development Block
Grant Programs,
Improvements Other
Than Building
$600,000.00
2022-23 13518783-66220
(23-7533)
Community
Development
Block Grant
Community
Development Block
Grant Programs,
Improvements Other
Than Building
$800,000.00
Approve Additional Contingency Funds for Santa Anita Park New Synthetic Soccer Field
and Park Improvements
September 20, 2022
Page 4
2
9
6
4
2022-23 01213020-66220
(21-2745)
Cannabis
Public Benefit
Fund
PRCSA Youth
Services,
Improvements Other
Than Building
$3,083,578.81
Total $9,513,011.30
Additional Funding
2022-23 18117013-66200
(TBD)
American
Rescue Plan
Act of 2021
(ARPA)
American Rescue Plan
Act-PWA – Reserve
Appropriation $5,000,000.00
Grand Total $14,513,011.30
EXHIBIT(S)
1. Location Map
2. Cost Analysis
3. FY 2021-22 Capital Improvement Program Sheet
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency
Approved By: Kristine Ridge, City Manager
PWA
SANTA ANA
PUBLIC WORKS AGENCY
Project No. 19-7527
Santa Anita Park New Synthetic Soccer Field &
Park Improvements
Project
Location
Construction Contract 7,317,701.00$
Contract Administration, Inspection and Testing 731,770.10$
Contingencies 1,463,540.20$
Additional Contingencies 5,000,000.00$
Contingencies 14,513,011.30$
COST ANALYSIS
CONSTRUCTION OF PROJECT NO 19-7527: Santa Anita Park New
Synthetic Soccer Field & Park Improvements
EXHIBIT 2
FY 22/23 FY 25/26 FY 26/27
FY
27/28
7,317,701 ---
6,463,540 ---
731,770 ---
409,604 ---
14,922,615 ---
FY 22/23 FY 25/26 FY 26/27
FY
27/28
3,339,641 ---
5,000,000
1,177,952 ---
3,083,795 ---
2,321,227 ---
14,922,615 ---
ARPA Funds
AGENCY:DIVISION:CONTACT:
Parks, Rec. & Community Services Administration Mike Ortiz, Senior Civil Engineer
TOTAL ---
CDBG Programs ---
Cannabis ---
CA Capital Grant ---
SOURCE OF FUNDS FY 23/24 FY 24/25 FY 28/29
A & D District 1 ---
TOTAL ---
Planning ---
Contingency ---
Engineering ---
PROJECT COSTS FY 23/24 FY 24/25 FY 28/29
Construction ---
CITY OF SANTA ANA FY 22/23CIP
CAPITAL IMPROVEMENT PROJECT WORKSHEET
PROJECT DESCRIPTION:
Santa Anita Park was developed and added to the park system
in 1970. Since then it has remained largely unchanged. This
very comprehensive project will enable a total park renovation
that includes new synthetic turf soccer field, new sports lighting,
regrading of the adjacent grass slopes to incorporate built-in
concrete bleacher seating, upper terraces to allow for group or
event canopies, new basketball court, new play equipment,
parking lot expansion, new concrete walkways, new site lighting,
new landscape and irrigation.
PROJECT NEED:
PRCSA regulates the amount of play on Santa Anita
grass sports field in order to maintain the turf and
prevent it from becoming a dirt field. With the lack of
sports fields in the City, the installation of synthetic turf
will help increase the amount of play on the field. The
sports field already has sports lighting and is
completely fenced. The field is used for youth soccer.
The perimeter of the field will be planted with drought
tolerant landscaping to help reduce water usage.
PROJECT TITLE:
Santa Anita Park Improvement
Project
PROJECT CATEGORY:
City & Park Facility Improvements
Park Facility
LOCATION MAP
EXHIBIT 3