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Home My WebLink AboutItem 18 - Santa Anita Park Synthetic Turf ReplacementPublic Works Agency www.santa-ana.org/pw Item # 18 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report July 19, 2022 TOPIC: Santa Anita Park Synthetic Turf Replacement AGENDA TITLE Award a Purchase Order to FieldTurf USA, in the Amount of $568,598, for Synthetic Turf Installation, with Turf Maintenance for Eight Years at Santa Anita Park (Project 19-7527) (Non -General Fund) RECOMMENDED ACTION Authorize a purchase order to FieldTurf USA, in the amount of $568,598, to furnish and install a synthetic turf field at Santa Anita Park, and maintain it for eight years beginning upon completion of the turf installation, subject to non -substantive changes approved by the City Manager and City Attorney. DISCUSSION The existing sports field at Santa Anita Park (Exhibit 1) is a grass field. To maintain the integrity of the field, the Parks, Recreation and Community Services Agency (PRCSA) must regulate its use. With the lack of sports fields in the city, the installation of sturdy synthetic turf will help increase the amount of play on the field and enable PRCSA to maximizing its availability to the community. The project involves preparing the field, installation of the turf, training for the upkeep of the field, and access to maintenance equipment. Santa Ana Ordinance No. NS-2312 authorizes the City to purchase against contracts from any public agency utilizing a competitive bid process. Sourcewell (formerly National Joint Powers Alliance) is a public agency that serves as a national municipal contracting agency to provide competitive procuring services to participating agencies. Sourcewell awarded a contract to FieldTurf USA (Sourcewell Contract #060518-FTU) as a result of open competitive bidding on behalf of its members, which includes government agencies (Exhibit 2). The awarded contract is valid through August 7, 2022, and is in accordance with the City's existing purchasing guidelines. In accordance with the City's existing purchasing guidelines, staff recommends awarding a purchase order contract to FieldTurf USA for the installation and maintenance of synthetic turf at Santa Anita Park (Exhibit 3). Through this purchase order agreement the City also has the option to purchase maintenance equipment as needed. Field Turf Synthetic Turf Purchase Order July 19, 2022 Page 2 ENVIRONMENTAL IMPACT There is no environmental impact associated with the action. FISCAL IMPACT The proposed cost of the project is $568,598, which includes the purchase and installation of new synthetic turf, painting all sports lines, and an eight -year maintenance period. Project Item Total FieldTurf Synthetic Turf Replacement $568,598 FieldCare Maintenance Program included TOTAL PROJECT DELIVERY COST $568,598 Funds associated with the project were originally appropriated in Fiscal Year 2021-22. However, due to the fact that the award of the purchase order has crossed into a new fiscal year, a request to carryover funds in the account below will be submitted as part of the Citywide carryover process. The Citywide carryover request is typically presented to the City Council in September or October after year-end balances of the prior year are available. In order to avoid delaying the project until September/October, staff are moving forward with the project and will expend funds in the accounts identified below with the understanding that approval of the carryover request will occur at a future date. Cannabis Public Benefit Funds were reallocated from the Splash Pad Project in order to fund this project, therefore funds are budgeted and available as follows: Fiscal Accounting Unit Fund Accounting Unit - Y Year - Account No. Description Account Amount project No. No. Description 01213020-66220 Cannabis PRCSA Youth Services, 2022-23 (21-2745) Public Benefit Improvements Other $568,598.00 Fund Than Building EXHIBIT(S) 1. Location Map 2. FieldTurf Contract with Sourcewell 3. FieldTurf Proposal Submitted By: Nabil Saba, P.E., Executive Director — Public Works Agency Approved By: Kristine Ridge, City Manager SANTAANA Project No. 19-7527 PW1 Santa Anita Park New Synthetic Soccer Field & Park Improvements PUBLIC WORKS AGENCY EXHIBIT 2 Form C, EXCEPTIONS TO PROPOSAL, TERMS, CONDITIONS, �%�^. f M � L \ AND SOLUTIONS REQUEST ;�{�pn,A) \,ifi Company Name: FIELDTURF USA, INC. Any exceptions to the terms, conditions, specifications, or proposal forms contained in this RFP must be noted in writing and included with the Proposer's response. The Proposer acknowledges that the exceptions listed may or may not be accepted by NJPA or included in the final contract. NJPA will make reasonable efforts to accommodate the listed exceptions and may clarify the exceptions in the appropriate section below. Section/page Term, Condition, or Specification Exception NJPA ACCEPTS N/A N/A N/A N/A Proposer's Signature: , �— Date: 5 �/ NJPA's clarification on exceptions listed above: Not applicable. No exceptions. Sourcewell, formerly known as NJPA, received this document blank. E HCP Initials July 31, 2018 Date Contract Award RFP 1#06051$ FORM D Formal Offering of Proposal `'JPA (To be completed only by the Proposer) ATHLETIC SURFACING WITH RELATED MATERIALS, SUPPLIES, INSTALLATION, AND SERVICES In compliance with the Request for Proposal (RFP) for [ATHLETIC SURFACING WITH RELATED MATERIALS, SUPPLIES, INSTALLATION, AND SERVICES, j he undersigned warrants that the Proposer has examined this RFP and, being familiar with all of the instructions, terms and conditions, general and technical specifications, sales and service expectations, and any special terms, agrees to furnish the defined products and related services in full compliance with all terms and conditions of this RFP, any applicable amendments of this RFP, and all Proposer's response documentation. The Proposer further understands that it accepts the full responsibility as the sole source of solutions proposed in this RFP response and that the Proposer accepts responsibility for any subcontractors used to fulfill this proposal. Company Name: FIELDTURF USA, INC. Date: cj/ ? , ZS Company Address: 7445 COTE-DE-LIESSE, SUITE 200 City: MONTREAL State: QUEBEC Zip: H4T 1G2 CAGE Code/DUNS: 131862364 Contact Person: ERIC FISHER Title: DIRECTOR OF SALES Authorized Signature: _ �—� ERIC DALIERE (Name printed or typed) DocuSign Envelope ID: B4CB32AC-DB7F-4E62-ASEF-A66A90BF971A FORM E CONTRACT ACCEPTANCE AND AWARD ��o��RN�nEtdrgNo 0 F w� o y x Sourcewell t®; r-,-1y I: A^,. (Top portion of this form will be completed by Sourcewell if the vendor is awarded a contract. The vendor should complete the vendor authorized signatures as part of the RFP response.) Sourcewell Contract #: 060518-FTU Proposer's full legal name: FieldTurf USA Inc. Based on Sourcewell's evaluation of your proposal, you have been awarded a contract. As an awarded vendor, you agree to provide the products and services contained in your proposal and to meet all of the terms and conditions set forth in this RFP, in any amendments to this RFP, and in any exceptions that are accepted by Sourcewell. The effective date of the Contract will be August 7, 2018 and will expire on August 7, 2022 (no later than the later of four years from the expiration date of the currently awarded contract or four years from the date that the Sourcewell Chief Procurement Officer awards the Contract). This Contract may be extended for a fifth year at Sourcewell's discretion. weweH Authorized Signatures: 7A'144D870 :684E3 SOU RCEWELL DIRECTOR OF OPERATIONS AND //(��NT/CPO SIGNATURE SOURCEWELL EXECUTIVE DIRECTOR/CEO SIGNATURE Awarded on August 3, 2018 Vendor Authorized Signatures: Jeremy Schwartz (NAME PRINTED OR TYPED) Chad Coauette (NAME PRINTED OR TYPED) Sourcewell Contract # 060518-FTU The Vendor hereby accepts this Contract award, including all accepted exceptions and amendments. Vendor Name Authorize ig QrysTitle y �c� Vr� Lj{� 1i(lG?C! VENDO THORIZED SIGNATURE (NAME PRINTED OR TYPED) Executed on 1hf q , 20_L� Sourcewell Contract # 060518-FTU 41 Form F�*:;`�� PROPOSER ASSURANCE OF COMPLIANCE Proposal Affidavit Signature Page PROPOSER'S AFFIDAVIT The undersigned, authorized representative of the entity submitting the foregoing proposal (the "Proposer"), swears that the following statements are true to the best of his or her knowledge. 1. The Proposer is submitting its proposal under its true and correct name, the Proposer has been properly originated and legally exists in good standing in its state of residence, the Proposer possesses, or will possess before delivering any products and related services, all applicable licenses necessary for such delivery to NJPA members agencies. The undersigned affirms that he or she is authorized to act on behalf of, and to legally bind the Proposer to the terms in this Contract. 2. The Proposer, or any person representing the Proposer, has not directly or indirectly entered into any agreement or arrangement with any other vendor or supplier, any official or employee of NJPA, or any person, firm, or corporation under contract with NJPA, in an effort to influence the pricing, terms, or conditions relating to this RFP in any way that adversely affects the free and open competition for a Contract award under this RFP. 3. The Proposer has examined and understands the tenns, conditions, scope, contract opportunity, specifications request, and other documents in this solicitation and affirms that any and all exceptions have been noted in writing and have been included with the Proposer's RFP response. 4. The Proposer will, if awarded a Contract, provide to NJPA Members the /products and services in accordance with the terms, conditions, and scope of this RFP, with the Proposer -offered specifications, and with the other documents in this solicitation. 5. The Proposer agrees to deliver products and services through valid contracts, purchase orders, or means that are acceptable to NJPA Members. Unless otherwise agreed to, the Proposer must provide only new and first -quality products and related services to NJPA Members under an awarded Contract. 6. The Proposer will comply with all applicable provisions of federal, state, and local laws, regulations, rules, and orders. 7. The Proposer understands that NJPA will reject RFP proposals that are marked "confidential" (or "nonpublic," etc.), either substantially or in their entirety. Under Minnesota Statute §13.591, Subd. 4, all proposals are considered nonpublic data until the evaluation is complete and a Contract is awarded. At that point, proposals generally become public data. Minnesota Statute §13.37 permits only certain narrowly defined data to be considered a "trade secret," and thus nonpublic data under Minnesota's Data Practices Act. 8. The Proposer understands that it is the Proposer's duty to protect information that it considers nonpublic, and it agrees to defend and indemnify NJPA for reasonable measures that NJPA takes to uphold such a data designation. [The rest of this page has been left intentionally blank. Signature page below] By signing below, Proposer is acknowledging that he or she has read, understands, and agrees to comply with the terms and conditions specified above. Company name: FIELDTURF USA INC. Address: 7445 COTE-DE-LIESSE ROAD, SUITE 200 City/State/Zip: MONTREAL, QUEBEC, CANADA, H4T 1G2 Telephone Number: 1-888-209-0065 E-mail Address: ERIC.DALIEREna.TARKETTSPORTS.COM s� Authorized Signature: Authorized Name (printed): ERIC DALIERE Title: PRESIDENT Date: 5 / 2 % ZO i 2i Notarized VAS,sj- 9� Canine Nagl i S # 210653 c��\ a. Subscribed and sworn to before me this �� day of 520 1 Notary Public in and for theuff4 of (Ze"L_ --Sw"f—lc- G3£C My commission expires: Signature: 701 Form P (`�'JPA his PROPOSER QUESTIONNAIRE Payment Terms, Warranty, Products and Services, Pricing and Delivery, and Industry - Specific Questions Proposer Name: FIELDTURF USA, INC Questionnaire completed by: ERIC FISHER Payment Terms and Financing Options 1) What are your payment terms (e.g., net 10, net 30)? Response FieldTurf's payment terms: net 30 ARTICLE 5 PAYMENTS § 5.1 PROGRESS PAYMENTS § 5.1.1 Based upon Applications for Payment submitted to the Owner by the Contractor and Certificates for Payment issued by the Contractor, the Owner shall make progress payments on account of the Contract Sum to the Contractor as provided below and elsewhere in the Contract Documents. § 5.1.2 The period covered by each Application for Payment shall be one calendar month ending on the last day of the month, or as follows: « N/A » § 5.1.3 All Payments shall be in accordance with the provisions of Illinois Local Government Prompt Payment Act. (Federal, state or local laws may require payment within a certain period of time.) § 5.1.4 Each Application for Payment shall be based on the most recent schedule of values submitted by the Contractor in accordance with the Contract Documents. The schedule of values shall allocate the entire Contract Sum among the various portions of the Work. The schedule of values shall be prepared in such form and supported by such data to substantiate its accuracy as the Owner may require. This schedule, unless objected to by the Owner, shall be used as a basis for reviewing the Contractor's Applications for Payment. § 5.1.5 Applications for Payment shall show the percentage of completion of each portion of the Work as of the end of the period covered by the Application for Payment. § 5.1.6 Subject to other provisions of the Contract Documents, the amount of each progress payment shall be computed as follows: .1 Take that portion of the Contract Sum properly allocable to completed Work as determined by multiplying the percentage completion of each portion of the Work by the share of the Contract Sum allocated to that portion of the Work in the schedule of values, less retainage of «Five » percent ( «5 » %). Pending final determination of cost to the Owner of changes in the Work, amounts not in dispute shall be included as provided in Section 7.3.9 of AIA Document A201 Tm-2007, General Conditions of the Contract for Construction; .2 Add that portion of the Contract Sum properly allocable to materials and equipment delivered and suitably stored at the site for subsequent incorporation in the completed construction (or, if approved in advance by the Owner, suitably stored off the site at a location agreed upon in writing), less retainage of << Five » percent ( «5 )) %); .3 Subtract the aggregate of previous payments made by the Owner; and .4 Subtract amounts, if any, for which the Owner has withheld or nullified a Certificate for Payment as provided in Section 9.5 of AIA Document A201-2007. § 5.1.7 The progress payment amount determined in accordance with Section 5.1.6 shall be further modified under the following circumstances: .1 Add, upon Substantial Completion of the Work, a sum sufficient to increase the total payments to the full amount of the Contract Sum, less such amounts as the Owner shall determine for incomplete Work, retainage applicable to such work and unsettled claims; and (Section 9.8.5 of ALA Document A201-2007 requires release of applicable retainage upon Substantial Completion of Work with consent of surety, if any.) .2 Add, if final completion of the Work is thereafter materially delayed through no fault of the Contractor, any additional amounts payable in accordance with Section 9.10.3 of AIA Document A201-2007. § 5.1.8 Reduction or limitation of retainage, if any, shall be as follows: (Ifit is intended, prior to Substantial Completion of the entire Work, to reduce or limit the retainage resulting from the percentages inserted in Sections 5.1.6.1 and 5.1.6.2 above, and this is not explained elsewhere in the Contract Documents, insert here provisions for such reduction or limitation) N/A § 5.1.9 Except with the Owner's prior approval, the Contractor shall not make advance payments to suppliers for materials or equipment which have not been delivered and stored at the site. § 5.2 FINAL PAYMENT § 5.2.1 Final payment, constituting the entire unpaid balance of the Contract Sum, shall be made by the Owner to the Contractor when .1 the Contractor has fully performed the Contract except for the Contractor's responsibility to correct Work as provided in Section 12.2.2 of AIA Document A201-2007, and to satisfy other requirements, if any, which extend beyond final payment; and .2 a final Certificate for Payment has been issued by the Contractor. § 5.2.2 The Owner's final payment to the Contractor shall be made no later than 30 days after the issuance of the Contractor's final Certificate for Payment, or as follows: 2) Do you provide leasing or financing options, especially those options that schools and governmental entities may need to use in order to make certain acquisitions? Response PNC Bank partners exclusively with FieldTurf USA. Offering industry leading financial rates, accommodating any market and any project size. Please see: Exhibit AA: 2.1 FieldTurf PNC Financial Flyer 3) Briefly describe your proposed order process. Please include enough detail to support your ability to report quarterly sales to NJPA. For example, indicate whether your dealer network is included in your response and whether each dealer (or some other entity) will process the NJPA Members' purchase orders. Response • Client/ owner/ owner's representative makes contact with FieldTurf or Beynon Sports. • FieldTurf or Beynon Sports Representative (or authorized representative) sets up a site visit. • A FieldTurf/ Beynon Sports/ NJPA proposal is produced for review by the client/owner/owner's representative. • Proposal is reviewed and if changes or additions are needed, they are completed. • Once approved the client/ owner/ owner's representative sends FieldTurf a P.O. • A sales agreement, AIA contract or similar form of agreement is entered into (owner's choice if they want a contract at all or if they only want to issue a PO.) • Construction begins with progress payments throughout. • Construction is substantially complete and 100% of the contract price (including any retention) is acquired. • NJPA is remitted their fee for the project. • Project is closed. Outlined previously, Ross and Lesley bring more than five years of experience in billing and contracting, specific to the terms and conditions of each cooperative's means, methods and needs. They are proficient in dealing with the specific requirements of NJPA and adhere exactly to the reporting needs. They also have access to SysPro, MAS 90 and other advanced accounting systems with the ability to produce complex sales, accounting and operational reports, spreadsheets and other pertinent data. Any necessary specifics outlined in the terms and conditions of the Master Agreement regarding reporting would be satisfied above and beyond what is required. In addition, Ross and Lesley are backed by the efforts of Jennifer Hopper (Controller) and CFO Pedro Azevedo. FieldTurf USA, Inc.'s supplemental accounting team is well -versed in the day-to-day, monthly, quarterly and annual reporting requirements within the FieldTurf SmartBuy Cooperative Purchasing Division. FieldTurf has a strong record of over 4 years of submitting NJPA quarterly reports and remitting the admin fee to NJPA in a timely manner. As part of the Tarkett Group, FieldTurf USA, Inc. has the ability to produce a variety of reports including but not limited to: • Private client lists • Federal client lists • National Sales (annual) • Sales by Agency (co-op, city, state, school district, etc.) • Quarterly sales reports by region, state, product type, etc. • Annual Sales reports by region, state, product type, etc. • Outstanding billings • Subcontractor reports and billings • Activity reports • Pipeline reports (upcoming project info) In summary, FieldTurf has the capability to produce necessary reports, as needed. 4) Do you accept the P-card procurement and payment process? If so, is there any additional cost to NJPA Members for using this process? Response No, not applicable. Most owners use a PO and progress payment process to purchase turf and track systems. Warranty — only supply sample — see attached 5) Describe in detail your manufacturer warranty program, including conditions and requirements to qualify, claims procedure, and overall structure. You may include in your response a copy of your warranties, but at a minimum please also answer the following questions. • Do your warranties cover all products, parts, and labor? Response Yes, for more information please see the following exhibits. Exhibit AB: 5.1 FieldTurf Sample Court Warranty 1 Year Exhibit AC: 5.2 FieldTurf Sample Full Depth Track Warranty 5 Year Exhibit AD: 5.3 FieldTurf Sample Maintenance Track Warranty 1 Year Exhibit AE: 5.4 FieldTurf Warranty Template Baseball 8 year Exhibit AF: 5.5 FieldTurf Warranty Template Baseball 5 year Exhibit AG: 5.6 FieldTurf Warranty Template 8 Year SAMPLE Exhibit AH 5.7 FieldTurf Warranty Template 5 Year SAMPLE Exhibit Al: 5.8 EasyField SAMPLE Warranty Exhibit AJ: FieldTurf CORE 10 Year Warranty STANDARD • Do your warranties impose usage restrictions or other limitations that adversely affect coverage? Response This varies. Please see the attached exhibits (AB: 5.1, AC: 5.2, AD: 5.3, AE: 5.4, and AF: 5.5, AG: 5.6, AH 5.7, Al: 5.8, AJ: 5.9) referenced above. • Do your warranties cover the expense of technicians' travel time and mileage to perform warranty repairs? Response Yes. • Are there any geographic regions of the United States for which you cannot provide a certified technician to perform warranty repairs? How will NJPA Members in these regions be provided service for warranty repair? Response No, there are not any geographic regions of the US that FieldTurf cannot provide a certified technician to perform warranty work. Please see our Customer Service Representative Region map below to see that the entire US is covered. Customer Service Regions (Jan wry 20161, Fc AB 5K MB ON NF Lisa Kerwin M Janet Lamarche ■ TBD ■I Tara Beach M Tyler Fitzsimons Tracy Gonsalves • Will you cover warranty service for items made by other manufacturers that are part of your proposal, or are these warranties issues typically passed on to the original equipment manufacturer? Response This varies, please see the attached exhibits Please see the attached exhibits (AB: 5.1, AC: 5.2, AD: 5.3, AE: 5.4, and AF: 5.5, AG: 5.6, AH 5.7, AI: 5.8, AJ: 5.9) referenced above. • What are your proposed exchange and return programs and policies? Response Not applicable, exchanges and returns are not available due to the nature of our business. Customer service will step in to evaluate the situation and determine a solution that is acceptable to the customer if there is a concern regarding their turf, track, court system. 6) Describe any service contract options for the items included in your proposal. Response • FieldTurf FieldCare 1: 1 Yr. Contract — 2 Visits per Year (Continental US only, excludes Alaska and Hawaii). FieldCare is a national maintenance program geared towards making FieldTurf synthetic turf field systems perform at their optimal level for even longer. FieldTurf's FieldCare Maintenance Program will support years of consistent, high performance to your field and let you maximize your investment. Consult with your FieldCare Service Manager to find the FieldCare program that's right for you. (Additional charges may apply for alternate infill fields) • FieldTurf PureCare: PureCare 1 year- (3 times a year) Field Assessment summary, infill depth measurements, select warranted seam and inlay repairs (not to exceed 8), perimeter debris cleaning, Cork infill replenishment (max 1 supersack of cork atI500lbs per year across the 3 visits) if necessary for infill topdressing material, field infill decompaction (only if needed), field magnet sweeping for metal debris, surface temperature reading, static brush in multiple directions to redistribute infill, application of Anti -static spray during and after maintenance service (5 bottles ber session). G-Max testing: one per year to be performed right after 2nd maintenance visit. • Beynon: Beynon service contract options can be customized to fit each individual customers needs. Beynon Sports is committed to providing customers the highest level of workmanship and customer service. Beynon stands behind our products and the experience of working with Beynon Sports. It is our goal that each client that utilizes a sports surface or athletic surfacing component designed and manufactured by Beynon Sports be 100% satisfied. Any deficiencies in providing the highest level of service will be addressed immediately. Beynon Sports employees are committed to diligently executing each of our duties thoroughly and conscientiously. Our highly skilled professionals design, engineer, manage and service each project, and we carefully ensure that our products meet your unique specifications from beginning to end. Pricing, Delivery, Audits, and Administrative Fee 7) Provide a general narrative description of the equipment/products and related services you are offering in your proposal. Response • Indoor/ Outdoor synthetic turf supply and installation. • Indoor/ Outdoor running track supply and installation. • Indoor/ Outdoor tennis court/ sport court/ synthetic flooring supply and installation. • Related site work preparation (on a per project basis) including but not limited to: asphalt, concrete, curbing,, football and track equipment, drainage, stone, grading, HDPE piping, demolition, removal/ disposal services, irrigation, subgrade prep., construction management, project management, layout, survey work, SWPP, milling, capping, turf/ track protection, geotextile fabric etc. • Professional Services (Engineering, project management, construction management etc.) See the price list for full list of products and detailed descriptions: Exhibit AG 8.1 8) Describe your pricing model (e.g., line -item discounts or product -category discounts). Provide detailed pricing data (including standard or list pricing and the NJPA discounted price) on all of the items that you want NJPA to consider as part of your RFP response. Provide a SKU for each item in your proposal. (Keep in mind that reasonable price and product adjustments can be made during the term of an awarded Contract. See the body of the RFP and the Price and Product Change Request Form for more detail.) Response FieldTurf s pricing model is line -item discount. Please see NJPA Primary Pricing Spreadsheet for pricing model, additional pricing information and pricing notes. FieldTurf acknowledges the NJPA Vendor Change & Price Form, see signed blank example. Please see: Exhibit AK: 8.1 NJPA Primary Pricing Exhibit AL: 8.2 NJPA Primary Pricing Notes For additional product information please refer back to the following exhibits: Exhibit B: 3.2 FieldTurf Product Specs Exhibit C 3.3 Beynon Product Specs 9) Please quantify the discount range presented in this response. For example, indicate that the pricing in your response represents is a 50% percent discount from the MSRP or your published list. Response 9% off MSRP/ Public bid marketplace. 10) The pricing offered in this proposal is a. the same as the Proposer typically offers to an individual municipality, university, or school district. b. the same as the Proposer typically offers to GPOs, cooperative procurement organizations, or state purchasing departments. X_ c. better than the Proposer typically offers to GPOs, cooperative procurement organizations, or state purchasing departments. d. other than what the Proposer typically offers (please describe). ➢ Published pricing is consistent across all cooperative offers but includes a 9% discount off of typical MSRP/ Bid marketplace pricing for additional savings to NJPA customers. 11) Describe any quantity or volume discounts or rebate programs that you offer. Response If a client purchases both a Beynon running track and a FieldTurf field, FieldTurf/ Beynon Sports will discount the total and in certain circumstances and based on project size, may offer additional discounts. If a client purchases multiple fields, running tracks or tennis courts at once (on the same P.O.) FieldTurf will offer volume discounts that are substantial but vary based on total size location etc. Overall the nature of our business is not commodity base. Fixed discounts are not offered. Rather, varied discounts are and we pass on savings based on economies of scale. These savings can be substantial depending on the scope and total cost of the project. 12) Propose a method of facilitating "sourced" products or related services, which may be referred to as "open market" items or "nonstandard options". For example, you may supply such items "at cost" or "at cost plus a percentage," or you may supply a quote for each such request. Response All items that fall under the category of "open market" or "nonstandard options" will be priced according to RS Means. RS MEANS explanation: Construction Cost Estimating Tool RS MEANS: RS MEANS is self-contained and consists of a turn -key solution that includes a complete line -item listing of all the products, supplies, material, equipment, services, accessories and options with their description, specification, terms, conditions and associated pricing for each item, sub -assemblies and/or assemblies. FieldTurf reserves the right to offer a discount or "adjustment down" to the RS MEANS calculation to account for volume discounts or to stay within standard market pricing. 1. RS MEANS is a division of Reed Business Information and is a construction cost estimating tool that has been in place for over 74 years. 2. RS MEANS provides current, regionally —customizable data that reflects cost information to the construction industry so contractors can provide accurate estimates and projections for their project costs. There are over 20 specialized cost data titles for various construction categories. 3. RS MEANS has become a data standard for government work in terms of pricing and is widely used by the construction industry as a whole. 4. RS MEANS pricing books are updated annually and have over 50,000 material and labor unit line items associated with various types of construction. The unit prices are adjusted for location using a "City Index." (otherwise known as a Coefficient) Site work or new construction may include but is not limited to: removal and disposal of existing sports surface, lighting, demolition, excavation, rock base aggregate, top rock, asphalt, concrete, sidewalks, turf shock absorption underlayment such as e-layer or padding, tie in to existing drainage, drainage systems, conduits, fencing, crack repair, asphalt repair, etc. which can be purchased through RS MEANS. 13) Identify any total cost of acquisition costs that are NOT included in the pricing submitted with your response. This cost includes all additional charges that are not directly identified as freight or shipping charges. For example, list costs for items like installation, set up, mandatory training, or initial inspection. Identify any parties that impose such costs and their relationship to the Proposer. Response Not applicable. Product pricing is all inclusive if minimum purchase amount is met. Additional costs may apply for projects that are less than minimum purchase quantities provided in Pricing Notes. Pricing and warranty applies to turf fields that are 40,OOOsf or more. For projects less than 40,000 sf, owner, NJPA and FieldTurf can discuss a possible adjustment to pricing that all agree upon if necessary (RS MEANS can also be used). EasyTurf sq. foot pricing applies for a minimum purchase of 4000 sf. For projects that do not meet the minimum requirement, owner, NJPA and FieldTurf can discuss a possible adjustment to pricing that all agree upon. Pricing is for track projects over 3500 sy and applies to only standard black or red colors. Custom color track surfacing is available at an increased price per square yard. 14) If delivery or shipping is an additional cost to the NJPA Member, describe in detail the complete shipping and delivery program. Response All product pricing is "all -in" and contains shipping (in continental US), delivery and associated installation costs. 15) Specifically describe those shipping and delivery programs for Alaska, Hawaii, Canada, or any offshore delivery. Response Shipping and Freight to Canada, Hawaii, Alaska or other areas outside of the continental US is not included in standard Primary pricing and will be an additional cost based on site location. Additional shipping costs will be based on the cost to transport equipment and materials from the closest US port to the job site. Additional costs may also be added for crew transportation and accommodations to any site outside of the continental US. 16) Describe any unique distribution and/or delivery methods or options offered in your proposal. Response Not applicable, we utilize standard shipping and delivery methods. 17) Please specifically describe any self -audit process or program that you plan to employ to verify compliance with your proposed Contract with NJPA. This process includes ensuring that NJPA Members obtain the proper pricing, that the Vendor reports all sales under the Contract each quarter, and that the Vendor remits the proper administrative fee to NJPA. Response FieldTurf USA, Inc has a dedicated Cooperative Purchasing Team = SmartBuy. The team consists of. SmartBuy Sales Director Eric Fisher, Operations Director Sarah Morehead, Project Manager Ross Hinrichs and Project Administrator Lesley Miles. Eric Fisher is responsible for implementing sales strategies, attending lunch and learns and educating the FieldTurf and Beynon Sales Personnel. Sarah Morehead is responsible for the coop proposal compliance with NJPA bid oversees bid compilation and pricing aspects of the program. Sarah review's each NJPA proposal to ensure compliance with NJPA bid response. Ross and Lesley and responsible for generating, sending proposal, submittals and other information to owner's and have five (5) year's combined experience doing so. Sarah Morehead has more than twelve years of experience in cooperative purchasing. Eric Fisher has over eight experience in cooperative purchasing. Our division has generated more than 500 million dollars in total co-op contracts resulting in approximately 4 million dollars in revenue for cooperative purchasing agencies. Ross and Lesley bring more than five years of experience in billing and contracting, specific to the terms and conditions of each cooperative's means and methods. The FieldTurf Cooperative Purchasing "SmartBuy" Division Team has worked with many cooperative state agencies successfully to market, educate and guide municipal members in their purchase of Beynon running tracks, outdoor courts, and FieldTurf synthetic fields. This past experience and our successful current contracts with NJPA will only continue to add to the benefits that we as a group can bring to the table. We already have systems and processes in place to handle a high volume of Cooperative Purchasing projects. Additionally, our FieldTurf and Beynon sales forces are already currently utilizing various cooperative purchasing programs aiding in maximizing their sales efforts. As part of the current Co -Op requirements, FieldTurf keeps and manages admin fee report spreadsheets and maintains an honest and transparent rapport with NJPA. All co-op fees are identified and FieldTurf will send quarterly, annually or in any format or fashion that NJPA requires. Please see: Exhibit AM: 17.1 NJPA Quarterly Report Sample 18) Identify a proposed administrative fee that you will pay to NJPA for facilitating, managing, and promoting the NJPA Contract in the event that you are awarded a Contract. This fee is typically calculated as a percentage of Vendor's sales under the Contract or as a per -unit fee; it is not a line -item addition to the Member's cost of goods. (See RFP Section 6.29 and following for details.) Response We propose the same administrative fee we pay NJPA for our current contract; 1.25% admin fee. Fieldturf will remit back to NJPA the 1.25% once FieldTurf has been paid 100% by owner. The fee is calculated as a percentage of our sales and is not a line -item addition to the Member's cost of goods as per RFP 6.29 requirements. Industry -Specific Questions 19) Identify the categories in which you provide solutions: wood, turf, rubber, and/or synthetic. Response FieldTurf supplied synthetic sports surfacing such as FieldTurf turf products and Beynon running tracks. Scope of Services Turf Professional Services 1. Project design, development or consultant/construction management. 2. Professional engineering services. 3. Installer/admin (tradesman) (not related to turf, track, or court installation. Project Administrator costs for site work. Products — Synthetic Turf Systems 1. FieldTurf CORE 2.5" 4. FieldTurf Revolution 360 2.5" 2. FieldTurf CORE 2.25" 5. FieldTurf Revolution 360 2.25" 3. FieldTurf CORE 2.0" 6. FieldTurf Revolution 360 2.0" 7. FieldTurf Classic HD 2.5" 8. FieldTurf Classic HD 2.25" 9. FieldTurf Classic HD 2.0" 10. FieldTurf XM6-65 (2.5") 11. FieldTurf XM6-57 (2.25") 12. FieldTurf XM6-50 (2.0") 13. Fieldturf XT 65 (2.5") 14. FieldTurf XT 57 (2.25") 15. FieldTurf XT 50 (2.0") 16. FieldTurf Vertex Prime 2.5" 17. FieldTurf Vertex Prime 2.25" 18. FieldTurf Vertex Prime 2.0" 19. FieldTurf Vertex 2.5" 20. FieldTurf Vertex 2.25" 21. FieldTurf Vertex 2.0" 22. FieldTurf - Elite Double Play 23. FieldTurf - Prestige Double Play 24. FieldTurf Numbers/Arrows 25. Inlaid Soccer Markings 26. FieldTurf Hash Marks 27. FieldTurf Logo 28. FieldTurf - Endzone Letters 29. FieldTurf - Field Hockey Lines 30. FieldTurf - Lacrosse Lines 31. FieldTurf - Baseball Lines 32. FieldTurf - Flag Football Lines 33. FieldTurf - Softball Lines 34. FieldTurf - Football Restraining Lines 35. FieldTurf - Lacrosse Tick Marks 36. FieldTurf - GMAX Alternate Inrd1s, Underlayment Options and Misc. 1. Rondi - PDS Drain Tiles 2. Schmitz Proplay - Proplay 16mm 3. Brock Power Base 4. Brock - SP 14 5. Beynon Shock Base 26mm 6. Beynon Shock Base 19mm 7. Rondi - Veratile 8. FieldTurf - Removal and disposal of existing field 9. Natural Grass Field - Sod or Seed 10. Amorim - CoolPlay V3 11. E-Core/EPDM 12. USGreentech - Coated Sand 13. EnviroFill 14. Sustanable Performance Solutions - ECO Grind 15. SofterSpa - EcoGreen Plus Environmental Infill (TPE Infill) 16. Colorex - Eco Max Infill 17. DOF Cork - Purefill Infill 18. FieldTurf - Purefill Plus 19. Pure Elite Products - EASYTURF FieldTurf - EasyTurf Playground Turf FieldTurf- EasyTurf Playground Pad FieldTurf- EasyTurf Canine Turf FieldTurf- EasyTurf Command Turf FieldTurf- EasyTurf Command Select FieldTurf- EasyTurf Command Premium FieldTurf- EasyTurf General Purpose Site Work S. FieldTurf- EasyTurf General Purpose Blend 9. FieldTurf- EasyTurf Signature Pro Golf 10. FieldTurf- EasyTurf Easy Play 11. FieldTurf- EasyTurf Drainage Tiles 12. FieldTurf- EasyTurf Versa Lush 13. FiedlTurf - EasyTurf AirField Turf New Construction — Sq. foot/yard pricing is for supply and installation of sports surfacing only. FieldTurf is prepared to offer turn -key solutions for the construction of the base of running tracks, courts, indoor flooring projects and fields through use of RS Means. The best value pricing for base or civil work is obtained through this costing method. Site work or new construction may include but is not limited to: removal and disposal of existing sports surface, lighting, demolition, excavation, rock base aggregate, top rock, asphalt, concrete, sidewalks, turf shock absorption underlayment such as e-layer or padding, tie in to existing drainage, drainage systems, conduits, fencing, crack repair, asphalt repair, etc. which can be purchased through RS MEANS. RS MEANS is self-contained and consists of a turn -key solution that includes a complete line -item listing of all the products, supplies, material, equipment, services, accessories and options with their description, specification, terms, conditions and associated pricing for each item, sub -assemblies and/or assemblies. FieldTurf reserves the right to offer a discount or "adjustment down" to the RS MEANS calculation to account for volume discounts or to stay within standard market pricing. Scope of Services Track Professional Services 1. Project design, development or consultant/construction management. 2. Professional engineering services. 3. Installer/admin (tradesman) (not related to turf, track, or court installation. Project Administrator costs for site work. Track Surfaces on Existing Stable Base 1. Beynon - BSS 50 2. Beynon—BSS 100 3. Beynon - BSS 200 4. Beynon - BSS 300 Resurfacing on an Existing Rubber Running Track 1. Beynon — BSS 100 RE 2. Beynon-BSS 200 RE 3. Beynon-BSS 300 RE 4. Beynon-BSS 2000 RE 5 mm 5. Beynon- BSS 2000 RE 7mm Site Work 5. Beynon — BSS 1000 (IOMM) 6. Beynon — BSS 1000 (13MM) 7. Beynon — BSS 2000 (13MM) 6. Beynon- BSS 1000 ML 7. Beynon- Hobart Coating 8. Beynon- In situ Base 9. Beynon: E-layer New Construction — Sq. foot/yard pricing is for supply and installation of sports surfacing only. FieldTurf is prepared to offer turn -key solutions for the construction of the base of running tracks, courts, indoor flooring projects and fields through use of RS Means. The best value pricing for base or civil work is obtained through this costing method. Site work or new construction may include but is not limited to: removal and disposal of existing sports surface, lighting, demolition, excavation, rock base aggregate, top rock, asphalt, concrete, sidewalks, turf shock absorption underlayment such as a -layer or padding, tie in to existing drainage, drainage systems, conduits, fencing, crack repair, asphalt repair, etc. which can be purchased through RS MEANS. RS MEANS is self-contained and consists of a turn -key solution that includes a complete line -item listing of all the products, supplies, material, equipment, services, accessories and options with their description, specification, terms, conditions and associated pricing for each item, sub -assemblies and/or assemblies. FieldTurf reserves the right to offer a discount or "adjustment down" to the RS MEANS calculation to account for volume discounts or to stay within standard market pricing. FieldTurf THE ULTIMATE SURFACE EXPERIENCE A Tarkett Sports Company Scope of Services Indoor/Outdoor Court Surfacing Polyurethane Indoor Sports Floors and snort striping 1. OS 6.5 3. Tarkolay Moisture Barrier 2. PTP P&P 7 + 2 Outdoor Court Surfacing and sport striping 1. Outdoor Court Surfacing (4 Coat Plexipave or 3 Coat Action Pave. Includes painting 1 set of game lines) Site Work 2. Site Work for Track and Court projects New Construction — Sq. foot/yard pricing is for supply and installation of sports surfacing only. FieldTurf is prepared to offer turn -key solutions for the construction of the base of running tracks, courts, indoor flooring projects and fields through use of RS Means. The best value pricing for base or civil work is obtained through this costing method. Site work or new construction may include but is not limited to: removal and disposal of existing sports surface, lighting, demolition, excavation, rock base aggregate, top rock, asphalt, concrete, sidewalks, turf shock absorption underlayment such as e-layer or padding, tie in to existing drainage, drainage systems, conduits, fencing, crack repair, asphalt repair, etc. which can be purchased through RS MEANS. RS MEANS is self-contained and consists of a turn -key solution that includes a complete line - item listing of all the products, supplies, material, equipment, services, accessories and options with their description, specification, terms, conditions and associated pricing for each item, sub -assemblies and/or assemblies. FieldTurf reserves the right to offer a discount or "adjustment down" to the RS MEANS calculation to account for volume discounts or to stay within standard market pricing. Services 1. Track Restriping Scope of Service Service and Maintenance 2. Track Cleaning FieldTurf — 7445 Cote-de-Liesse Road Suite 200 — Montreal, QC H4T 1 G2 — Tel 1-800-724-2969 www.fieldturf.com FieldTurf A Tarkett Sports Company Grooming and Maintenance 1. Groom -All 2. GroomRight 3. GroomRight Wings 4. SweepRight 5. SweepRight Pro Site Work THE ULTIMATE SURFACE EXPERIENCE 6. Hydraulic Sweeper 7. Tow Behind Magnet 8. FieldTurf Static Brush 9. FieldTurf Fieldcare New Construction — Sq. foot/yard pricing is for supply and installation of sports surfacing only. FieldTurf is prepared to offer turn -key solutions for the construction of the base of running tracks, courts, indoor flooring projects and fields through use of RS Means. The best value pricing for base or civil work is obtained through this costing method. Site work or new construction may include but is not limited to: removal and disposal of existing sports surface, lighting, demolition, excavation, rock base aggregate, top rock, asphalt, concrete, sidewalks, turf shock absorption underlayment such as e-layer or padding, tie in to existing drainage, drainage systems, conduits, fencing, crack repair, asphalt repair, etc. which can be purchased through RS MEANS. RS MEANS is self-contained and consists of a turn -key solution that includes a complete line -item listing of all the products, supplies, material, equipment, services, accessories and options with their description, specification, terms, conditions and associated pricing for each item, sub -assemblies and/or assemblies. FieldTurf reserves the right to offer a discount or "adjustment down" to the RS MEANS calculation to account for volume discounts or to stay within standard market pricing. 20) Specifically describe any manufacturing processes or material specification -related attributes that differentiate your offering from your competitors. Response FieldTurf has manufacturing facilities in the USA, France, and Spain. In addition FieldTurf opened a 500,000 square foot facility in Calhoun, GA with complete tufting and coating abilities. FieldTurf also reached triple ISO Certification (Environmental 14001, Occupational Health and Safety 18001, and Quality 9001) in 2010 which is the only turf company in North America with this distinction. FieldTurf performs the following directly: • Manufacture, supply and installation of turf • Design and engineering FieldTurf — 7445 Cote-de-Liesse Road Suite 200 — Montreal, QC 114T 1 G2 — Tel 1-800-724-2969 www.fieldturf.com eFieldTurf THE ULTIMATE SURFACE EXPERIENCE A Tarkett Sports Company • Design assist • On -site supervision • Maintenance • Recycling of infill • Removal/disposal services • Infilling • Sewing • Stitching • Gluing • Painting • Drafting • Logo Design, manufacture and installation In addition to these items, FieldTurf is one of the most vertically integrated companies in the industry with sales, manufacturing, project management, marketing and installation/ construction resources capable of supporting more than 400 fields per year THE BEYNON DIFFERENCE: Beynon surfaces are found in North America's most prestigious track and field facilities, reputed collegiate campuses, high schools, and city parks. Not only do we strive to make you fast but we help to keep you safe. Our specialized, high performance synthetic athletic surfaces are designed for speed, competition, and most importantly, daily training. Should it be at one of our thousands of outdoor tracks, indoor fieldhouses or multipurpose gymnasiums, you will feel the difference a Beynon surface makes. BEYNON RUNNING TRACK SURFACE & MANUFACTURING: Beynon Surfaces are built to last. They are manufactured and installed with the highest attention to detail. Beynon systems showcase proven durability. Numerous Beynon surfaces have seen over 20 years of use. Beynon controls all aspects of the manufacturing chain, which allows us to create the right product, regardless of the facility. Because our founder's name stands behind each track that we make, we take special care throughout the entire installation process. We do this by only using certified Beynon track installers, specialized equipment, and skilled craftsmen, which ensures impeccable results. FieldTurf — 7445 Cote-de-Liesse Road Suite 200 — Montreal, QC H4T 1 G2 — Tel 1-800-724-2969 www.fieldturf.com 11 W>IJ FieldTurf THE ULTIMATE SURFACE EXPERIENCE A Tarkett Sports Company 21) Describe any serviceability attributes that your offered solutions contain. Please indicate which of these attributes are considered "industry -expected attributes" and which you believe are "vendor differentiators." Response • FieldTurf has the most innovative product offering. • Independent testing has proven that FieldTurf is the safest turf system when compared to natural grass. • FieldTurf is one of the most vertically integrated companies in the world. • When it comes to playability and performance, FieldTurf is the clear market leader. • No other long pile, artificial turf system has lasted longer than FieldTurf. • FieldTurf may be priced higher, but it costs less. • For peace of mind, FieldTurf provides clients with the best insured warranty in the business. • FieldTurf is the clear choice of the pros. • FieldTurf offers First Class Customer Service. • When combining all these benefits it's clear that FieldTurf is simply ...the best investment. 22) Please explain the installation and maintenance services that are available. Response • Manufacture, supply and installation of turf • Design and engineering • Design assist • On -site supervision • Maintenance • Recycling of infill • Removal/disposal services • Infilling • Sewing • Stitching • Gluing • Painting • Drafting • Logo Design, manufacture and installation In addition to these items, FieldTurf is one of the most vertically integrated companies in the industry with sales, manufacturing, project management, marketing and installation/ construction resources capable of supporting more than 400 fields per year. FieldCare FieldTurf — 7445 Cote-de-Liesse Road Suite 200 — Montreal, QC H4T 1 G2 — Tel 1-800-724-2969 www.fieldturf.com FieldTurf SU ULTIMATE .1 SURFACE EXPERIENCE A Tarkett Sports Company hgp: //www. fieldturf. com/en/service/fiel dcare-maintenance-pro gram The proper maintenance of your FieldTurf surface will not only keep your field looking and playing its best, but will extend the life span of your field by many years. FieldCare is a national maintenance program geared towards making FieldTurf synthetic turf field systems perform at their optimal level for even longer. The FieldCare program is comprised of complete field inspections and regular maintenance done only by FieldTurf authorized maintainers. Twice per year, our industry -best certified FieldTurf maintainers will visit your facility for regularly scheduled maintenance which consists of a deep sweep and rejuvenation.This in-depth grooming will remove all dirt, bird droppings, gum, blood, skin and other detritus that ultimately collects in any playing surface, leaving your field bright and clean. A complete inspection of all areas of the field, including: • Fiber Fibrillation Analysis • Seam Analysis • Perimeter Anchoring • Excessive Wear Analysis • LTV Fade Inspection • Infill - Consistency in Depth • Infill - Migration Analysis • Glued Inlay Analysis • Base Stability Analysis • Painted Markings Inspection Other services offered by our maintenance professionals include: • Logo or line painting removal • Goal post installation/repair • GMAX testing • Snow removal • Ceremony/event preparation Total Care hqp://www.fieldtufcom/en/service/totalcare With over 7,000 fields in the ground customers can benefit from FieldTurf s unmatched expertise and advanced technology to find the most economical method to replace their existing turf system. Let our experts evaluate your field and give you economic options you can live with. FieldTurf — 7445 Cote-de-Liesse Road Suite 200 — Montreal, QC H4T 1 G2 — Tel 1-800-724-2969 www.fieldturf.com 4DFieldTurf THE ULTIMATE SURFACE EXPERIENCE A Tarkett Sports Company TotalCare is the complete package. Our comprehensive program helps you save money and ensure maximum performance on your field replacement. Here's how it works: ➢ Field Removal Our objective is simple - remove the maximum amount of infill at the lowest cost to you. ➢ Base Remediation Our team of experts will help determine if any base remediation is necessary. ➢ Field Replacement Only the best materials go back in to the field. Our assessment will help determine how much of the existing infill can be reused and how much, if any, cleaning of the infill is necessary. To find out more about this program, check out the FieldTurf Infill Renewal guidelines. ➢ Comprehensive Maintenance The TotalCare program includes an 8-year service plan of 2 visits per year from our FieldCare team. This maintenance includes deep grooming and field rejuvenation along with any spot repairs. Plans are customized for each customer based on needs. For additional information please refer back to the following exhibit: Exhibit T: 27.1 FieldTurf Total Care & Beynon Sports Maintenance Signature: See Signature Page Below Date: FieldTurf — 7445 Cote-de-Liesse Road Suite 200 — Montreal, QC 1-14T 1 G2 — Tel 1-800-724-2969 www.fieldturf.com aFieldTurf THE ULTIMATE SURFACE EXPERIENCE A Tarkett Sports Company Please quantify the discount range presented in this response. For example, indicate that the pricing in your response represents is a 50% percent discount from the MSRP or your published list. 10) The pricing offered in this proposal is a. the same as the Proposer typically offers to an individual municipality, university, or school district. b. the same as the Proposer typically offers to GPOs, cooperative procurement organizations; or state purchasing departments. c. better than the Proposer typically offers to GPOs, cooperative procurement organizations, or state purchasing departments. d. other than what the Proposer typically offers (please describe). 11) Describe any quantity or volume discounts or rebate programs that you offer. 12) Propose a method of facilitating "sourced" products or related services, which may be referred to as "open market" items or "nonstandard options". For example, you may supply such items "at cost" or "at cost plus a percentage," or you may supply a quote for each such request. 13) Identify any total cost of acquisition costs that are NOT included in the pricing submitted with your response. This cost includes all additional charges that are not directly identified as freight or shipping charges. for example, list costs for items like installation, set up, mandatory training, or initial inspection. Identify any parties that impose such costs and their relationship to the Proposer. 14) If delivery or shipping is an additional cost to the NJPA Member, describe in detail the complete shipping and delivery program. 15) Specifically describe those shipping and delivery programs for Alaska, Hawaii, Canada, or any offshore delivery. 16) Describe any unique distribution and/or delivery methods or options offered in your proposal. 17) Please specifically describe any self -audit process or program that you plan to employ to verify compliance with your proposed Contract with NJPA. This process includes ensuring that NJPA Members obtain the proper pricing, that the Vendor reports all sales under the Contract each quarter, and that the Vendor remits the proper administrative fee to NJPA. 18) Identify a proposed administrative fee that you will pay to NJPA for facilitating, managing, and promoting the NJPA Contract in the event that you are awarded a Contract. This fee is typically calculated as a percentage of Vendor's sales under the Contract or as a per -unit fee; it is not a line -item addition to the Member's cost of goods. (See RFP Section 6.29 and following for details.) Industry -Specific Questions 19) Identify the categories in which you provide solutions: wood, turf, rubber, and/or synthetic. 20) Specifically describe any manufacturing processes or material specification -related attributes that differentiate your offering from your competitors. 21) Describe any serviceability attributes that your offered solutions contain. Please indicate which of these attributes are considered "industry -expected attributes" and which you believe are "vendor differentiators." 22) Please explain die installation and and maintenance services that are available. Signature: T---- FieldTurf— 7445 Cote-de-Liesse Road Suite 200 — Montreal, QC H4T 1G2 — Tel 1-800-724-2969 www.fieldturf.com FoleldTurf A Tarkett Sports Company SOURCEWELL QUOTATION Sourcewell (Formerly NJPA) Contract # 060518-FTU CA GC LICENSE # 849044 This QUOTATION is dated this 12th day of April 2022. Between: City of Santa Ana (The "Customer") 20 Civic Center Plaza Santa Ana, CA 92701 Michael Ortiz 714-615-0892 mortiz(a�santa-ana.org And: FieldTurf USA, Inc. (The "Supplier") 175 N. Industrial Blvd. NE Calhoun, GA 30701 Tel: (514) 340-9311 Fax: (514) 340-9374 NJPA is now called Sourcewell. FieldTurf USA, Inc. is pleased to present the following proposal based on the Sourcewell contract (formerly NJPA) pricing. Sourcewell provides predetermined preferential pricing through approved vendors. Since the products have already been bid at the national level, individual municipalities do not have to duplicate the bidding process per Sourcewell Contract # 060518-FTU. WHEREAS Supplier wishes to sell, supply and install via Direct Purchase under our Sourcewell Agreement: an artificial in -filled playing surface for use as an outdoor soccer field detailed below measuring approximately 85,813 sq ft. to the Customer located at Santa Anita Park — 300 S. Figueroa, Santa Ana, CA 927020. WHEREAS the Customer wishes to purchase same on the preliminary terms and conditions set out below; QUOTATION DETAILS: THE PRODUCT The Supplier hereby agrees to sell, to supply and to install FielclTurf Vertex Prime infilled artificial soccer grass and FielclTurf VersaLush artificial landscape grass ("The Products") for use on an outdoor field measuring approximately 85,813 sq. ft. to be installed on a suitable base constructed by others at The Site according to the City of Santa Ana Design Plans/Specs. 7445 Cote-de-Liesse Road Suite 200, Montreal, QC, Canada H4T 1G2 • Toll Free: 1-800-724-2969 • Website: http://www.fieldturf.com Q FieldTurf A Tarkett Sports Company SUPPLY OF PRODUCT The Supplier shall perform the work required by this Agreement as diligently and expeditiously as is consistent with the highest professional standards and the orderly progress of the work and in a good and workmanlike fashion, and subject to and in accordance with the terms and conditions hereof. The Supplier requires a minimum of 12 weeks lead time from the acceptance of layouts and approval of all plans prior to any work commencing at the Site. SITE PREPARATION WORK Notwithstanding, any work regarding the base construction of the fields ensuring its planarity ready for surfacing is specifically excluded from the Supplier's scope of work and the Sourcewell Agreement. We anticipate all base specifications from The City will be followed prior to acceptance by FieldTurf. Once the project bids and a General Contractor is selected, FieldTurf will attend all Construction Meetings necessary to insure a timely and cooperative project by all parties. PRICE The purchase price for the Products fully installed are below, plus any other permanent inlaid lines, logos not listed, and any other unforeseen costs. The Purchase Price is subject to increase if affected by a tax increase, new taxes, and levies or any new legally binding imposition affecting the transaction. Soccer Field: FieldTurf Vertex Prime 2.25" series turf: FieldTurf / Installed 78,392 sq ft $409,990 FieldTurf CoolPlay $39,196 Midfield Logo / City of Santa Ana $15,500 8 year 3rd Party Insured Warranty INCLUDED Sourcewell Fees INCLUDED Sales Tax on materials only (9.25%) $29,085 Bonds 1.25% $6,172 SubTotal Sourcewell Quote Soccer Field $499,943.00 7445 Cote-de-Liesse Road Suite 200, Montreal, QC, Canada H4T 1G2 • Toll Free: 1-800-724-2969 • Website: http://www.fieldturf.com Q FieldTurf A Tarkett Sports Company Soccer Field Perimeter Slope: FieldTurf VersaLush series turf: FieldTurf VersaLush / Installed 7,421 sq ft $52,095 FieldTurf CoolPlay $3,710 8 year 3rd Party Insured Warranty INCLUDED Sourcewell Fees INCLUDED Sales Tax on materials only (9.25%) $3,613 Bonds 1.25% $742 SubTotal Sourcewell Quote Soccer Perimeter Slope $60,160.00 Maintenance Equipment GroomRight $5,500 Maintenance Equipment FieldSweep $2,995 Total Sourcewell Contract Cost Santa Anita Park: $568,598.00 The Purchase Price shall be payable to Supplier by way of wire transfer or banker's cheque in accordance with the following payment schedule: i) Thirty five percent (35%) of the Purchase Price due upon Customer's execution of the Supplier's Sales Agreement; ii) Thirty-five percent (35%) of the Purchase Price on delivery and receipt of the components of the Product to the Site; iii) Twenty-five percent (25%) of the Purchase Price upon completion of the work; iv) Remaining balance five percent (5%) upon the signing of the Certificate of Completion. The Supplier will issue an invoice to Customer upon the occurrence of each of the events listed above, and payment of each invoice is due within 10 days following the date to the applicable invoice. Any unpaid balance bears interest at a rate of 10% per year. 7445 Cote-de-Liesse Road Suite 200, Montreal, QC, Canada H4T 1G2 • Toll Free: 1-800-724-2969 • Website: http://www.fieldturf.com FoleldTurf A Tarkett Sports Company ACCEPTANCE Upon the Supplier giving the Customer notice of completion of the work, the parties agree, acting reasonably, to mutually determine whether same conforms to the requirements of this Agreement and in the event the parties mutually determine that there are deficiencies, the Supplier will undertake to correct the deficiencies noted ("Acceptance"); Upon Acceptance both parties sign the Certificate of Completion in the form currently in force; The Warranty takes effect upon the signing of the Certificate of Completion. No use whatsoever shall be made of the fields by the Customer until the Certificate of Completion is signed and delivered to Supplier. Any such use will be deemed as Acceptance of the fields, triggering final payment and will automatically void any and all warranty of the work, subject to the reinstatement of the Warranty later at the discretion of the Supplier upon the signing of the Certificate of Completion and final payment. The Customer shall prohibit use of the fields if the Customer alleges said fields to be incomplete or dangerous. For greater security, in the event that the Customer deems the fields to be incomplete or dangerous the Customer will immediately notify its insurers of this additional risk. INSTALLATION The installation of the Product shall be performed by Supplier's designated and approved installers. The Customer agrees to allow representatives of Supplier all necessary uninterrupted access and suitable staging area to the site for purposes of installation, and inspection. All lighting and electrical supply must be operational during the installation process. Minimum staging area required is 9,625 square feet and no more than 100 feet from the fields. Minimum access should be 15 feet wide by 15 feet high. A 25 feet wide by 25 feet long hard or paved surface area located within 50 feet of the playing surface shall be provided for purposes of proper mixing of in -fill material. Access to any fields will include suitable bridging by the Customer over the field curbs from the staging area to permit suitable access to the field by low clearance vehicles. Force Majeure. No Party shall be liable for delay or failure to perform under this Agreement if such delay or failure is due to any contingency beyond its reasonable control, including acts of God, war, explosion, fire, flood or civil disturbance or labor actions, disputes and disruptions by the employees or sub -trades of either Party hereto or delay or destruction caused by public carrier. In addition to force majeure, the parties recognize that in certain cases severe weather while not constituting force majeure could delay the installation process of the work contemplated under this agreement. 7445 Cote-de-Liesse Road Suite 200, Montreal, QC, Canada H4T 1G2 • Toll Free: 1-800-724-2969 • Website: http://www.fieldturf.com FoleldTurf A Tarkett Sports Company The Supplier shall not be responsible for any acts of violence or vandalism. The Customer holds Supplier harmless and indemnifies the Supplier from vandalism and acts of violence regarding the present project. The Customer understands that it is to its benefit and therefore undertakes to accept and store for the length of the warranty period, the remaining synthetic turf left over from the project in case of need. THIS QUOTATION IS SUBJECT TO THE TERMS AND CONDITIONS OF THE SUPPLIER'S STANDARD SOURCEWELL AGREEMENT WHICH SHALL PREVAIL OVER THIS QUOTATION, AND BE SUBJECT TO CHANGE WITHOUT NOTICE FROM TIME TO TIME. THIS QUOTATION IS OPEN FOR ACCEPTANCE FOR A PERIOD OF 60 DAYS, AFTER WHICH TIME, IF NOT ACCEPTED, IT WILL BE NULL AND VOID. FOR QUESTIONS, PLEASE CONTACT YOUR FIELDTURF REPRESENTATIVE IN SOUTHERN CALIFORNIA; TIM COURY BY TELEPHONE (760) 310-2139, EMAIL tcfieldturfaamail.com ACCEPTED QUOTATIONS, DULY SIGNED SHALL BE SENT TO: 1- FIELDTURF USA, INC. 825 DeWitt Ave, Encinitas, CA 92024, TELEPHONE (760) 310-239, FAX (760) 632-0906 EMAIL tcfieldturf(a-)gmail.com ATTENTION: Tim Coury, Regional VP Sales READ, AGREED, AND ACCEPTED Per: Date: 7445 Cote-de-Liesse Road Suite 200, Montreal, QC, Canada H4T 1G2 • Toll Free: 1-800-724-2969 • Website: http://www.fieldturf.com