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HomeMy WebLinkAboutItem 19 - Santa Anita Park Field and Park ImprovementsPublic Works Agency www.santa-ana.org/pw Item # 19 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report July 19, 2022 TOPIC: Santa Anita Park Field and Park Improvements AGENDA TITLE Approve Appropriation Adjustments and Award a Construction Contract to Byrom -Davey Inc. in the Amount of $7,317,701 for the Santa Anita Park New Synthetic Soccer Field and Park Improvements FY 2022-23 Project with an Estimated Project Delivery Cost of $9,513,011.30 (Project Nos. 19-7527, 20-2745) (Non -General Fund) RECOMMENDED ACTION Approve an Appropriation Adjustment recognizing revenue received in prior years in the amount of $1,439,641 in the Residential Development District 1 and District 4 ($869,224 and $570,417, respectively), District Park Acquisition & Development Fees revenue account and appropriating the same amount into the Residential Development District 1 and District 4, Improvements Other Than Building expenditure account for FY 2022-23 capital operating expenses. (Requires five affirmative votes) 2. Approve an Appropriation Adjustment recognizing the grant revenue from the 2018 Parks Bond Act Per Capita Grant Program in the amount of $177,952 in the PRCSA Capital Grants revenue account and appropriating the same amount into the 2018 Parks Bond Act -Per Capital Improvements Other Than Building expenditure account for FY 2022-23 capital operating expenses. (Requires five affirmative votes) 3. Award a construction contract to Byrom -Davey Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $7,317,701 for construction of the Santa Anita Park New Synthetic Soccer Field and Park Improvements FY 2022-23, for the term beginning July 19, 2022 and ending upon project completion, and authorize the City Manager to execute the contract subject to non -substantive changes approved by the City Manager and the City Attorney. 4. Approve the Project Cost Analysis for a total estimated construction delivery cost of $9,513,011.30, which includes $7,317,701.00 for the construction contract, $731,770.10 for contract administration, inspection and testing, and a $1,463,540.20 project contingency for unanticipated or unforeseen work. 5. Approve an amendment to the Fiscal Year 2022-23 Capital Improvement Program to modify and combine all Santa Anita Park Improvement Projects. Award Construction Contract to Byrom -Davey Inc. July 19, 2022 Page 2 DISCUSSION Santa Anita Park was developed and added to the park system in 1970. Since then it has remained largely unchanged. This very comprehensive project will enable a total park renovation that includes a new synthetic turf soccer field, new sports lighting, regrading of the adjacent grass slopes to incorporate built-in concrete bleacher seating, upper terraces to allow for group or event canopies, a new basketball court, new play equipment, a parking lot expansion, new concrete walkways, new site lighting, new landscape and irrigation (Exhibit 1). In addition, staff is currently awaiting an anticipated $5 million of American Rescue Plan Act of 2021 (ARPA) federal funds for these park improvements, pending Council approval. The additional funds will permit the hiring of a Design -Build architecture firm to assist with the demolition and reconstruction of the deteriorating Santa Anita Community Center facility. Public Outreach and Contractor Participation To provide an opportunity for local vendors to submit bids, a Notice Inviting Bids was advertised in the Orange County Register newspaper on March 14 and March 21, of 2022. The project was also advertised on PlanetBids from March 14, 2022, through April 18, 2022, and bids were received electronically via PlanetBids on April 18, 2022. The City notified a total of 1,351 regional vendors via PlanetBids, 79 of which are Santa Ana -based. Ninety-five vendors requested bidding documents. A total of four bids were received, including one from a Santa Ana contractor. Bid Results Summary RANK BIDDER'S NAME LOCATION BASE BID 1 Byrom -Davey Inc. San Diego $7,317,701.00 2 Ohno Construction Company Fontana $7,790,000.00 3 MMC, Inc. La Palma $7,988,301.00 4 Archico Design Build Inc. Santa Ana $8,427,886.89 A total of four bids were received, and all were deemed responsive. Byrom -Davey Inc. submitted the lowest responsive base bid in the amount of $7,317,701.00 (Exhibit 2). In the past five years, Byrom -Davey, Inc. has not performed work for the City of Santa Ana Public Works Agency. Byrom -Davey Inc. did complete work satisfactorily in 2004. Based on the bid analysis and a contractor's reference check, staff recommends awarding the construction contract to Byrom -Davey Inc., in the amount of the base bid totaling $7,317,701.00 (Exhibit 3). Award Construction Contract to Byrom -Davey Inc. July 19, 2022 Page 3 Project Delivery To deliver a complete project, in addition to the construction contract, the estimated total project delivery cost includes construction administration, inspection, and testing, along with an allowance for contingencies to account for unexpected or unforeseen conditions. Construction administration and inspection includes construction management; implementation of the City's Community Workforce Agreement requirements; inspection of the Contractor's work to ensure contract compliance, workmanship, and quality; and materials testing. As indicated in the Cost Analysis (Exhibit 4) and as summarized in the table below, the estimated total construction delivery cost of the project is $9,513,011.30. Project Item Total Construction Contract $7,317,701.00 Construction Administration, Inspection, Testing $731,770.10 Contingencies $1,463,540.20 Total $9,513,011.30 Approval of the amendment to the FY 2022-23 Capital Improvement Program (Exhibit 5) will officially incorporate this project into the program. ENVIRONMENTAL IMPACT In accordance with the California Environmental Quality Act, the recommended actions are exempt from further review. Categorical Exemption Environmental Review No. ER- 2021-77 was filed for the project. FISCAL IMPACT As indicated in the Cost Analysis, the estimated total construction delivery cost of the project is $9,513,011.30, which includes construction, contract administration, inspection, testing, and an authorized contingency. Project No. 19-7527 is assigned to the Project Plans and Specifications, and the Notice Inviting Bids. Project Nos. 22-7536 and 21-2745 are assigned to other funding sources for tracking of all expenditures to deliver the construction of this project. Funds associated with the project (except those included in Recommended Actions 1 and 2) were originally appropriated in Fiscal Year 2021-22, but due to the fact that the award of the contract has crossed into a new fiscal year, a request to carryover funds in the accounts below will be submitted as part of the citywide carryover process. The citywide carryover request is normally presented to the City Council in September or October, after year-end balances of the prior year are available. In order to avoid delaying the project until September/October, staff are moving forward with the project and will expend funds in the accounts identified below with the understanding that approval of the carryover request will occur at a future date. Lastly, Cannabis Public Benefit Funds were reallocated from Splash Pad Projects in order to cover the funding gap. Award Construction Contract to Byrom -Davey Inc. July 19, 2022 Page 4 With the approval of the following appropriation adjustments, the funds recognized will be available for delivery of this project. Recognize revenue received in prior years in the amount of $1,439,641 in the Residential Development District 1 and District 4 ($869,224 and $570,417, respectively), District Park Acquisition & Development Fees revenue accounts (Nos. 31113002-53300 & 31413002-53300) and appropriating the same amount into the Residential Development District 1 and District 4, Improvements Other Than Building expenditure account (Nos. 31113260-66220 & 31413260-66220) for FY 2022-23 capital operating expenses. 2. Recognize the grant revenue from the 2018 Parks Bond Act Per Capita Grant Program in the amount of $177,952 in the PRCSA Capital Grants, State Grant - Direct revenue account (No. 16113002-52025) and appropriate the same amount into the 2018 Parks Bond Act -Per Capita, Improvements Other Than Building expenditure account (No. 16113269-66220) for FY 2022-23 capital operating expenses After the appropriation adjustments, the following table summarizes the funds budgeted and available for expenditure to deliver construction of this project. Fiscal Accounting Unit Fund Accounting Unit - Year Y - Account No. Description Account No. Amount (Project No.) Description Appropriation Adjustments Acquisition Residential 2022-23 31113260-66220 and Development District $869,224.00 (19-7527) Development- 1, Improvements District 1 Other Than Building Acquisition Residential 2022-23 31413260-66220 and Development District $570,417.00 (19-7527) Development- 4, Improvements District 4 Other Than Building 16113269-66220 PRCSA- 2018 Park Bonds 2022-23 (19-7527) Capital Grants Act -Improvements $177,952.00 Other Than Building Total $1,617,593.00 ExistingProject Budget Acquisition Residential 2022-23 31113260-66220 and Development District $1,900,000.00 (19-7527) Development- 1, Improvements District 1 Other Than Building Award Construction Contract to Byrom -Davey Inc. July 19, 2022 Page 5 Fiscal Accounting Unit Fund Accounting Unit - Y Year - Account No. Description Account No. Amount (Project No.) Description 2002 Resources 2022-23 16113268-66220 PRCSA- Bond Act, $1,000,000.00 (19-7527) Capital Grants Improvements Other Than Building Community 13518783-66220 Community Development Block 2022-23 (19-7527) Development Grant Programs, $511,839.49 Block Grant Improvements Other Than Building Community 13518783-66220 Community Development Block 2022-23 (22-7536) Development Grant programs- $600,000.00 Block Grant Improvements Other Than Building Community 13518783-66220 Community Development Block 2022-23 (TBD) Development Grant programs- $800,000.00 Block Grant Improvements Other Than Building Cannabis PRCSA Youth 2022-23 01213020-66220 Public Benefit Services- $941,038.81 (21-2745) Fund Improvements Other Than Building Cannabis PRCSA Youth 2022-23 01213020-66220 Public Benefit Services- $2,142,540.00 (21-2745) Fund Improvements Other Than Building Total $7,895,418.30 Grand Total $9,513,011.30 Anticipated Additional Fundin (August 16, 2022 Council Meeting) XXXXXXXX- American 2022-23 XXXXX Rescue Plan Act of 2021 XXXXXXXXX $5,000,000.00 (XX-XXXX) ARPA EXHIBIT(S) 1. Location Map 2. Bid Proposal 3. Construction Contract 4. Cost Analysis 5. Capital Improvement Program Worksheet Award Construction Contract to Byrom -Davey Inc. July 19, 2022 Page 6 Submitted By: Nabil Saba, P.E., Executive Director — Public Works Agency Approved By: Kristine Ridge, City Manager SANTAANA Project No. 19-7527 PW1 Santa Anita Park New Synthetic Soccer Field & Park Improvements PUBLIC WORKS AGENCY City of Santa Ana Bid Results for Project Santa Anita Park New Synthetic Soccer Field and Park Improvements (Project #19-7527) Issued an 0311412022 Bid Due on April 18, 2022 2:00 PM (PDT) oUnclassified ExcavationAshpalt Concrete Pavement o• •.1111 Ashpalt Rubber Hot Mix (ARHM) PCC Rewiring Curb (V) n 8Concrete Header Concrete Bench Paving Tubular Steel Guard Rail Tubular Steel Access Gate Tubuleel ® Wrought.:: m� Fiald ment m .. 00 r m® m •... m ©� m ©� m..., ©� Soccer Field Lighting Soil Preparation & Fine Grading Canary Island Pine (24"Tras Box) ® ©� m a� m FEEMIUMOM mPerimaterWall Paintinga� P.jett ...t Signa© m ©� m ' a� FIERMT, In, FIERMT, In, m ...: .. a�FNKTrrI-Tn�ruffurrar�, runwryarsum''Im" ®® m m� m -.. a� DocuSign Envelope ID: 29F3B495-5F36-4C5A-999D-1 F56F9244C62 CITY OF SANTA ANA CONSTRUCTION CONTRACT PROJECT 19-7527 SANTA ANITA PARK NEW SYNTHETIC SOCCER FIELD & PARK IMPROVEMENTS This CONSTRUCTION CONTRACT is made and entered into this 21 st day of June, 2022 by and between the City of Santa Ana, California, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (hereinafter "CITY"), and Byrom -Davey, Inc. (hereinafter "CONTRACTOR"). WITNESSETH: The CITY and the CONTRACTOR, for the consideration hereinafter named, mutually agree as follows: CONTRACTOR agrees to perform all the work and furnish all the materials at its own cost and expense necessary to construct and complete in a good and workmanlike manner and to the satisfaction of the City Engineer of the CITY, the Santa Anita Park New Synthetic Soccer Field & Park Improvements (hereinafter referred to as the "WORK OF IMPROVEMENT") identified in and in accordance with the Contract Documents prepared by the City's Public Works Agency and approved by the City Council. 2. The complete Construction Contract consists of the "Contract Documents" as defined by the Standard Specifications for Public Works Construction and which include the following: • Notice Inviting Bids • Information to Bidders • Bid Proposal • Bid Bond • Contract Form • Contract Bonds • General Provisions • Special Provisions • Technical Provisions and Project Plans • Community Workforce Agreement • Appendices In case of conflict between the Contract Documents, the precedence of documents shall be as established in the Standard Specifications for Public Works Construction. 3. CITY agrees to pay and CONTRACTOR agrees to accept in full payment to complete the WORK OF IMPROVEMENT the sum total amount not to exceed Seven Million Three Hundred Seventeen Thousand Seven Hundred and One Dollars and No Cents ($7,317,701.00), as set forth and identified in the BID PROPOSAL, which is attached hereto and incorporated herein as Exhibit "A." The BID PROPOSAL contains a schedule of unit price(s) or lump sum(s) based on approximate quantities only, and the City does not expressly or by implication agree that the actual amount of work will correspond therewith, but reserves the right to increase or decrease the amount of any class or portion of the work or to omit portions of the work as may be deemed necessary or advisable. rev. 09/01/2017 Page 1 of 3 DocuSign Envelope ID: 29F3B495-5F36-4C5A-999D-1 F56F9244C62 4. CONTRACTOR agrees to complete the WORK OF IMPROVEMENT within the time specified in the Time for Completion of Improvements section of the BID PROPOSAL (Exhibit "A") including commencing construction within the timeframe therein specified after issuance of a Notice to Proceed. 5. The CONTRACTOR will pay, and will require all subcontractors to pay, all employees on the WORK OF IMPROVEMENT a salary or wage at least equal to the prevailing salary or wage established for such work as set forth in the wage determinations for this work in accordance with applicable State and Federal law. 6. If applicable, the CONTRACTOR shall adhere to the CITY'S Community Workforce Agreement (CWA), a pre -hire collective bargaining agreement, which establishes the labor relations policies and procedures for CONTRACTOR to follow in the crafts persons employed to complete the WORK OF IMPROVEMENT as more fully described in the CWA. The CWA may be found on the City's website at: http://www.santa-ana.org/pwa/documents/CWA.pdf 7. CONTRACTOR shall, after award of this Contract, furnish two bonds to be approved by the CITY, one in the amount of One Hundred Percent (100%) of the Contract price, to guarantee the faithful performance of the work (Performance Bond), and one in the amount of One Hundred Percent (100%) of the Contract price to guarantee payment of all claims for labor and materials furnished (Payment Bond). This Contract shall not become effective until such bonds are supplied to and approved by the CITY. 8. CONTRACTOR shall, prior to the release of the performance and payment bonds or the retention payment, furnish a warranty performance and payment bond (Warranty Bond). Said Warranty Bond shall also be required as a condition of project acceptance. For projects up to Five Hundred Thousand Dollars ($500,000), the Warranty Bond amount shall be the greater of Ten Thousand Dollars ($10,000) or Twenty Percent (20%) of the final contract price. For projects above Five Hundred Thousand Dollars ($500,000), the Warranty Bond amount shall be the greater of One Hundred Thousand Dollars ($100,000) or Ten Percent (10%) of the final contract price. 9. CONTRACTOR shall, after award of this Contract, furnish Certificates of Liability Insurance and Worker's Compensation Insurance as outlined in the General Provisions, to be approved by the CITY. 10. INDEMNIFICATION. To the fullest extent allowed by law, CONTRACTOR and its Subcontractors hereby agree to defend, indemnify, and hold harmless CITY, its City Council, boards and commissions, officers, agents, employees, representatives and volunteers (hereinafter collectively referred to as "Indemnitees"), through legal counsel acceptable to CITY, from and against any liability, claims, actions, costs, damages or losses, including reasonable costs and attorney's fees, for injury, including death to any person or damage to any property, arising directly or indirectly from, or in any manner relating to, any of the following: (i) Performance or nonperformance of the Work of Improvement by CONTRACTOR or its Subcontractors of any lower tier; (ii) Performance or nonperformance by CONTRACTOR or its Subcontractors of any lower tier, of any of the obligations under the Contract Documents; Page 2 of 3 DocuSign Envelope ID: 29F3B495-5F36-4C5A-999D-1 F56F9244C62 (iii) The construction activities of CONTRACTOR or its Subcontractors of any lower tier, either on the project site or on other properties; (iv) The payment or nonpayment by CONTRACTOR of any of its Subcontractors of any lower tier, for Work of Improvement performed on or off the project site; and (v) Any personal injury, property damage or economic loss to third persons related to and arising from the performance or nonperformance by CONTRACTOR or its Subcontractors of any lower tier, of the Work of Improvement. (vi) The indemnity obligations of Subcontractors provided by this Section shall be included in all subcontract documents issued by CONTRACTOR. Nothing in the Contract Documents shall be construed to give rise to any implied right of indemnity in favor of CONTRACTOR against CITY or any other Indemnitee. IN WITNESS WHEREOF, the parties hereto have executed this Construction Contract on the day and year first above written. ATTEST: DAISY GOMEZ Clerk of the Council APPROVED AS TO FORM: SONIA R. CARVALHO City Attorney By: JOHN FUNK Assistant City Attorney RECOMMENDED FOR APPROVAL: NABIL SABA, PE Executive Director Public Works Agency CITY OF SANTA ANA KRISTINE RIDGE City Manager CONTRACTOR: Byrom -Davey, Inc. Es D�oc`u�S/ignedAb`yl:, I. 80D5741EDA,,4C5_. NAME: Steve Davey TITLE: President/CEO Page 3 of 3 EXHIBIT CITY OF SANTA ANA PROPOSAL PROJECT NO.: 19-7527 SANTA ANITA PARK NEW SYNTHETIC SOCCER FIELD & PARK IMPROVEMENTS 300 S. FIGUEROA STREET BID PROPOSAL TO: CITY COUNCIL OF THE CITY OF SANTA ANA FROM: Byrom -Davey, Inc. REQUIREMENT: The undersigned bidder declares that they have carefully examined the location of the proposed work, that they have examined the Contract Documents in its entirety and hereby proposes to furnish all material and do all the work required to complete the said work in accordance with said plans (if any) and the specifications for the unit price(s) or lump sum(s) set forth in the following schedule: Item Description Qty Unit Unit Price Amount 1 Mobilization i LS $ 345,000.00 �345,000.0 2 Clearing and Grubbing 131,250 S1= 1.00 131,250.00 3 Demolition I LS $ 391,20000 391,000 4 Unclassified Excavation 11,943 CY $ 29.00 346, 34 7.00 5 Asphalt Concrete Pavement 114 TN $ 210.00 $ 23,940.00 6 Cold Mill (1") 7,700 SF 1.00 7,700.00 7 Asphalt Rubber Hot Mix 102 TN $ 288.00 (ARHM) 29,376,00 8 Base Course Aggregate 9,057 TN $ $570,591.00 63.00 9 Angular Modified Permeable 2,085 TN $ 115.00 Stone Base (4") 239,775.00 10 Engineered Fill 580 CY 46.00 26,280.00 11 PCC Driveway Approach 380 SF $ 18.00 $6,840.00 (811) 12 PCC Gutter (b") 880 SF $ 24.00 $ 21,120.00 13 PCC Wheelchair Curb Ramp 185 SF $ 36.00 $ 6,660,00 P-I of P-20 CITY OF SANTA ANA PROPOSAL PROJECT NO.: 19-7527 SANTA ANITA PARK NEW SYNTHETIC SOCCER FIELD & PARK IMPROVEMENTS 300 S. FIGUEROA STREET Item Description Qty Unit Unit Price Amount 14 PCC Walkway (6") I9,932 SF 18.00 $ 358,776.00 15 PCC Walkway (4") 6,870 SF $ 16.00 $ 109920.00 16 PCC Ramp and Landing 900 SF $ $19,800.00 (10") 22.oa 1.7 PCC Curb (Type B-1) 948 LF $ 38.00 $ 36,024.00 18 PCC Mow Strip (4") 400 LF $ 34.00 $ 13,600.00 19 Reinforced PCC Basketball 6,580 SF $ $ 78,960.00 Court 12.a0 20 PCC Retaining Curb (6") 232 LF $ 42.00 $ 9,744.00 21 PCC Access Ramp (10") 261 SF $ 25.00 $ 6,675.00 22 8"x 8" Concrete I -leader 440 LF $ 38.00 $ 16,720.00 23 Concrete Bench Paving 3,386 SF $ $ 28.00 94,808.00 24 Concrete Benches 570 LF $ 265.00 $ 151,050.00 25 Concrete Steps 78 LF $ 318.00 $ 24,804.00 26 Masonry Block Wall to 100 LF $ 795.00 $ 79,5Q0.00 Match in Kind with Existing 27 Retaining Masonry Wall 726 LF $ 714.00 $ 518,364.00 (Including Footing) 28 Tubular Steel Guard Rail 1,303 LF $ 213.00 $277,539.00 29 Tubular Steel Access Gate 4 EA $ $ 3,071.00 12,284.00 30 Tubular Steel Double Swing 1 EA $ 6,118.00 $ 6,118,00 Access Gate 31 Wrought Iron Fence 20 LF $ 1,009.00 $ 20,180.00 32 Wrought Iron Gate 3 EA $ 12,363.00 $ 37,089.00 33 Collapsible Bollard 4 EA $ 1,380.00 $ 5,520.00 P-2 of P-20 CITY OF SANTA ANA Addendum No. Three PROPOSAL PROJECT NO.: 19-7527 SANTA ANITA PARK NEW SYNTHETIC SOCCER FIELD & PARK IMPROVEMENTS 300 S. FIGUEROA STREET Item Description Qty Unit Unit Price Amount 34 Wheel Stops 52 EA $ 173.00 $8,996 00 35 12" Deep Silica Sand 436 TN $ 230.00 $ 100,280.00 36 Field Equipment Garage 1 LS $ 174, 800.00 $ 174,800.00 37 12" RCP Storm Drain (2500- D) 72 LF $ 575.00 $41,400.00 38 Modified Junction Chamber Type'D' per City Standard Plan 308A and 308E I EA $ 23,000.00 $ 23,000.00 39 WQMP Improvements I LS $ 46,000.00 $ 46,000.00 40 French Drain System I LS $ 92 000.00 $ 92,000.00 41 Synthetic Turf Drainage System I LS $ 241,500.00 $241,500.00 42 Walkway Lighting 1 LS $ 207973 0 $ 207973.0 43 Parking Lot Lighting I LS $ 107250 $ 107250 44 Basketball Court Lighting I LS $ 67589 $ 67589 45 Soccer Field bighting I LS $ 304641 $ 304641 46 Soil Preparation & Fine Grading 28,000 SF $ 0 92 $ 25,760.00 47 Tabebuia Impetiginosa (24" Tree Box) 7 EA $ 610.00 $ 000 4,27. 48 Canary Island Pine (24" Tree Box) 36 EA $ 610.00 $ 21.960.00 49 Brisbane Box (24" Tree Box) 10 EA $ 610.00 $ 6,100.00 50 Date Palm ( Tree Well) 10 EA $ 7,130.00 $ 71,300.00 51 1 Gal. Shrubs (Lantana Montevidensis "Radiation") 3,153 SF $ 1.00 $ 3,153.00 52 1 Gal. Grass (Berkley Sedge) 18,008 SF $ 3.00 $ 54,024.00 P-3 of P-20 Addendum No, Three CITY OF SANTA ANA PROPOSAL PROJECT NO.: 19-7527 SANTA ANITA PARK NEW SYNTHETIC SOCCER FIELD & PARK IMPROVEMENTS 300 S. FIGUEROA STREET Item Description 1 Qty Unit Unit Price Amount 53 5 Gal. Shrubs (Baccharis Pilularis} 1,906 SF $ 4.00 $ 7,624.00 54 Mulch 260 CY $ 9800 $ 25,480.00 55 60-Calendar Day L&I Maintenance Period I LS $ 10,335.00 $ 10 350.00 56 irrigation Design/Build I LS $ 115,000.00 $ 115,000.00 57 Signing & Striping (Parking Lot) 1 LS $ 17,250.00 $ 17,250.00 58 Shade Structures 1 LS $ 575,000.00 $ 575,000 00 59 Set of Basketball Pole/Rim/Backboard 2 EA $ 13,800.00 $ 27,600.00 60 Plexicourt Surface System 1 LS $ 19,550.00 $19,550.00 61 Striping (Basketball Court) 1 LS $ 2,300.00 $ 2,300.00 62 Perimeter Wall Painting 1 LS $ 20 700.00 $20,700.00 63 Geotechnical Report 1 LS $ 34,500.00 $ 34,500.00 64 Project Advertisement Sign 2 EA $ 1,380.00 $ 2,760.00 65 As -Built Plans 1 LS $5,000 $ 5,000.00 66 Construction Permit I LS $15,000 $ 15,000.00 67 SWPPP (Risk Level 1) 1 LS $ 80,500.00 $ 80,500.00 68 Imperial Rye 90 Synthetic Turf (Terrace Area) 1 LS $ 138,000.00 $ 138,000.00 69 Soccer Goals i LS $ 13,800.00 $ 13,800 00 70 Coast Recreation Playground Equipment I LS $ 299980 299980 71 PooI Renovation I LS $ 275600 $ 275600 72 Hybrid Bermuda 2,986 SF $ 2.00 $ 5,972.00 P-4 of P-20 CITY OF SANTA ANA PROPOSAL PROJECT NO.: 19-7527 SANTA ANITA PARK NEW SYNTHETIC SOCCER FIELD & P. 300 S. FIGUEROA STREf TOTAL The lowest responsible bidder shall be selected based on right to award the Base Bid, and any, all, or none of the a OVEMENTS BID I $ 7,317,701.00 base bid. The City reserves bid items (if any) * The quantity for this bid item is shown for bid comparison only. This bid item shall not be subject to the "25%" limit as stated in Section 3-2 of the Standard Specifications. The actual amount for this item will be dictated by the actual quantity used, and the Agency reserves the right to increase or decrease the quantity of this item accordingly. i This bid item is considered a Specialty Item per Section 2-3.2 of the Standard Specifications. TIME FOR COMPLETION OF IMPROVEMENTS AND LIQUIDATED DAMAGES The undersigned bidder hereby proposes to complete the Work for the total base bid amount shown above, within number 300 working days after the commencement date stated in the Notice to Proceed. The liquidated damages amount, in lieu of the amount spec Standard Specifications, shall be $3,490 per calendar day. Name of Firm Signature of BIDDER Byrom -Davey, Inc. 6-9 of the Title President & Secretary (If an individual, so state. If a firm or co -partnership, state the firm name and give the names of all individual co-partners composing the firm. If a corporation, state legal name of corporation, and names of President, Secretary, Treasurer and Manager, thereof.) Steve Davey President/Secretary Paul Pankow Sr. Vice President Christine Butler Treasurer Eric Jennings Vice President P-5 of P-20 EXHIBIT 4 COST ANALYSIS CONSTRUCTION OF PROJECT NOS. 19-7527: Santa Anita Park New Synthethic Soccer Field & Park Improvements Construction Contract $ 7,317,701.00 Contract Administration, Inspection and Testing $ 731,770.10 Contingencies $ 1,463,540.20 TOTAL ESTIMATED CONSTRUCTION COSTS 1 $ 9,513,011.30 PROJECT TITLE: Santa Anita Park Improvement Project PROJECT CATEGORY: Park Facility Improvements LOCATION MAP A N CITY OF SANTA ANA FY 22/23CIP CAPITAL IMPROVEMENT PROJECT WORKSHEET PROJECT DESCRIPTION: Santa Anita Park was developed and added to the park system in 1970. Since then it has remained largely unchanged. This very comprehensive project will enable a total park renovation that includes new synthetic turf soccer field, new sports lighting, regrading of the adjacent grass slopes to incorporate built-in concrete bleacher seating, upper terraces to allow for group or event canopies, new basketball court, new play equipment, parking lot expansion, new concrete walkways, new site lighting, new landscape and irrigation. PROJECT COSTS FY 22/23 Construction 7,317,701 Construction (Turf) 568,598 Construction Engineering 731,770 Contingency 1,463,540 Design Engineering 409,604 TOTAL 10,491,213 SOURCE OF FUNDS FY22/23 State Grants 1,177,952 Cannabis Public Benefit Funds 3,652,393 A & D Funds 3,339,641 CDBG Programs 2,321,227 TOTAL 10,491,213 PROJECT NEED: PRCSA regulates the amount of play on Santa Anita grass sports field in order to maintain the turf and prevent it from becoming a dirt field. With the lack of sports fields in the City, the installation of synthetic turf will help increase the amount of play on the field. The sports field already has sports lighting and is completely fenced. The field is used for youth soccer. The perimeter of the field will be planted with drought tolerant landscaping to help reduce water usage. FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28/29 FY 23/24 FY 24/25 FY 25/26 FY 27/28 FY 27/28 FY 28/29 AGENCY: DIVISION: CONTACT: DATE: Parks, Rec. & Community Services Administration Mike Ortiz, Senior Civil Engineer 19-July-2022