HomeMy WebLinkAboutItem 23 - Amend Traffic Counting Services Agreements Public Works Agency
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Item # 23
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
May 3, 2022
TOPIC: Amend Traffic Counting Services Agreements
AGENDA TITLE
Approve a Reallocation of Funds and Increase the Shared Agreement Amount by
$40,000 for Existing Agreements with TSI and AIM for a new Aggregate Amount not to
Exceed $140,000 (Non-General Fund)
RECOMMENDED ACTION
1. Approve the reallocation of $40,000 in unspent Measure M2 Local Fairshare funds
from Traffic Management Plans FY19/20 Project (No. 20-6897) to Traffic Management
Plans FY 20/21 Project (No. 21-6897).
2. Authorize the City Manager to execute agreement amendments for traffic counting
services with AimTD, LLC and Transportation Studies, Inc. to increase the shared
agreement amount by $40,000, for an aggregate agreement amount of $140,000,
subject to non-substantive changes approved by the City Manager and the City
Attorney.
DISCUSSION
The City performs studies for neighborhood traffic safety on an on-going basis, and
current traffic counts and field data are needed to recommend improvements that will lead
to positive benefits to our community. To gather this information, staff needs access to
specialized traffic counting services to conduct counts, collect data and conduct speed
surveys.
On July 20, 2021, the City Council approved professional services agreements with
AimTD LLC (“AIM”) and Transportation Studies, Inc. (“TSI”) for traffic counting services.
The approval allocated $40,000 for use in Fiscal Year 2021-22. Due to the large number
of traffic counts that have been conducted in the current fiscal year, this year’s fund
expenditure limit of $40,000 has been reached. To continue to address neighborhood
traffic safety related concerns, and to allow for additional counts needed to apply for
grants, an increase in the expenditure limit is needed for the current fiscal year. Staff
recommends amending the agreements by increasing the shared amount by $40,000, for
a total of $80,000 for this fiscal year (Exhibit 1-2).
Amend Traffic Counting Services Agreement
May 03, 2022
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ENVIRONMENTAL IMPACT
There is no environmental impact associated with the action.
FISCAL IMPACT
The requested amendment will increase the agreement amount by $40,000, providing a
new aggregate agreement amount of $140,000. With approval of the budget reallocation
of $40,000 in unspent Measure M2 Local Fairshare funding, the total funding needed for
the requested increase will be achieved.
Funds are budgeted and available for expenditure as shown in the table below. Any
remaining balances not expended at the end of the Fiscal Year will be carried forward
into subsequent Fiscal Years for expenditure for continued traffic counting services.
EXHIBIT(S)
1. Agreement Amendment – AIM
2. Agreement Amendment - TSI
Fiscal
Year
Accounting Unit-
Account No.
Fund
Description
Accounting Unit,
Account Description Amount
ORIGINAL TRAFFIC COUNTING SERVICES DELIVERY COST
2021-22 03217662-66220
(21-6897)
Measure M
Street
Construction
Measure M2 Local
Fairshare, Improvements
Other Than Building
$40,000
2022-23 03217662-66220
(21-6897)
Measure M
Street
Construction
Measure M2 Local
Fairshare, Improvements
Other Than Building
$10,000
2022-23 03217662-66220
(22-6897)
Measure M
Street
Construction
Measure M2 Local
Fairshare, Improvements
Other Than Building
$30,000
2023-24 03217662-66220
(22-6897)
Measure M
Street
Construction
Measure M2 Local
Fairshare, Improvements
Other Than Building
$20,000
Total $100,000
ADDITIONAL FUNDS FOR TRAFFIC COUNTING SERVICES DELIVERY COST
(REALLOCATION OF FUNDS)
2021-22
03217662-66220
(From 20-6897 To
21-6897)
Measure M
Street
Construction
Measure M2 Local
Fairshare, Improvements
Other Than Building
$40,000
Total $140,000
Amend Traffic Counting Services Agreement
May 03, 2022
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Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency
Approved By: Kristine Ridge, City Manager
Page 1 of 2
FIRST AMENDMENT TO AGREEMENT WITH AIMTD, LLC., FOR ON-CALL TRAFFIC
COUNTING SERVICES
THIS FIRST AMENDMENT to the above-referenced agreement is entered into May 3, 2022, by and
between AimTD, LLC., a California limited liability company (“Consultant”), and the City of Santa Ana,
a charter city and municipal corporation organized and existing under the Constitution and laws of the State
of California (“City”).
RECITALS
A.The parties entered into Agreement No. A-2021-136-02 (“Agreement”) dated July 20, 2021, to
retain Consultant to provide traffic counting services on an on-call basis.
B.The Agreement is current and in-effect through June 30, 2024.
C.The parties now wish to amend the Agreement to increase compensation.
The Parties therefore agree:
1.Section 2, Compensation, is hereby amended to increase the total sum available to be expended under
this Agreement from $100,000 to $140,000.
2.Except as modified by this First Amendment, all terms and conditions of the Agreement, shall remain
in full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this Second Amendment to the Agreement on
the date and year first written above.
ATTEST
_______________________________
DAISY GOMEZ
Clerk of the Council
APPROVED AS TO FORM
SONIA R. CARVALHO
City Attorney
By: ___________________________
Brandon Salvatierra
Deputy City Attorney
CITY OF SANTA ANA
______________________________
KRISTINE RIDGE
City Manager
AIMTD, LLC.
_______________________________
Olga Polunin
President and CEO
[signatures continued on next page]
EXHIBIT 1
Page 2 of 2
RECOMMENDED FOR APPROVAL
____________________________
Nabil Saba, P.E.
Executive Director
Public Works Agency
EXHIBIT 2
Page 2 of 2
RECOMMENDED FOR APPROVAL
____________________________
Nabil Saba, P.E.
Executive Director
Public Works Agency