HomeMy WebLinkAboutItem 19 - Amend Agreement for Grant Writing Services Public Works Agency
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Item # 19
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
April 5, 2022
TOPIC: Amend Agreement for Grant Writing Services
AGENDA TITLE
Amend Agreement with Engineering Solutions Services, Inc. for Grant Writing Services
by an Additional $75,000 for the Remainder of the Agreement Term (Non-General Fund)
RECOMMENDED ACTION
Authorize the City Manager to execute an amendment to the agreement with Engineering
Solutions Services, Inc. for grant writing services to increase the agreement amount by
$75,000, for a total annual amount not to exceed $182,500 for the remainder of the term
expiring August 15, 2022, subject to non-substantive changes approved by the City
Manager and City Attorney.
DISCUSSION
On August 15, 2017, at the conclusion of a competitive bidding process, the City Council
awarded a three-year agreement, with the provision for one two-year renewal options, to
Engineering Solutions Services, Inc. (ESS) to provide grant writing services for the Public
Works Agency. Since the award of the agreement in 2017, ESS has helped the City
secure over $5,350,000 in grant funding for Public Works projects. In addition to grant
writing, ESS has been instrumental in assisting staff in meeting reporting requirements,
and providing clarification and guidance in administrative activities associated with the
funding sources.
As more funding opportunities have become available in the last two years, the Public
Works Agency has enlisted the assistance of ESS in exploring potential grants and low-
cost loans to assist in the development or completion of several Public Works projects.
Currently, ESS is assisting the Water Resources Division in seeking over $50M for future
projects.
Staff recommends amending the agreement with ESS to increase the funding amount for
the remainder of the term in order to explore future funding opportunities and maintain
the critical services being provided to ensure the City continues to meet grant funding
requirements.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with the action.
Amend Agreement with Engineering Solutions Services, Inc.
April 5, 2022
Page 2
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FISCAL IMPACT
Funding for the requested increase to the agreement of $75,000 is budgeted and
available for expenditure in the current fiscal year and will be subsequently budgeted as
reflected below:
Fiscal
Year
Accounting Unit
– Account #
Fund
Description
Accounting Unit –
Account Description Amount
2021-22 06017645-62300 Water
Water Administration &
Engineering, Contract
Services-Professional
$67,500
2022-23 06017645-62300 Water
Water Administration &
Engineering, Contract
Services-Professional
$7,500
Total $75,000
EXHIBIT(S)
1. Agreement with Engineering Solutions Services, Inc.
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency
Approved By: Kristine Ridge, City Manager
Page 1 of 2
FIRST AMENDMENT TO AGREEMENT WITH ENGINEERING SOLUTIONS SERIVCES,
INC., FOR GRANT WRITING SERVICES
THIS FIRST AMENDMENT to the above-referenced agreement is entered into April 5, 2022, by and
between Engineering Solutions Services, Inc., a California corporation (“Consultant”), and the City of Santa
Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the
State of California (“City”).
RECITALS
A.The parties entered into Agreement No. A-2017-224 (“Agreement”) dated August 15, 2017, to
retain Consultant to provide on-call water and sewer programs grant writing services for the City
of Santa Ana’s Public Works Agency.
B.The Agreement was extended on June 8, 2020 and is current and in-effect through August 15, 2022.
C.The parties now wish to amend the Agreement to increase compensation.
The Parties therefore agree:
1.Section 2, Compensation, is hereby amended to increase the total sum available to be expended under
this Agreement from $107,500 to $182,500.00.
2.Except as modified by this First Amendment, all terms and conditions of the Agreement, shall remain
in full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this Second Amendment to the Agreement on
the date and year first written above.
CITY OF SANTA ANA
______________________________
KRISTINE RIDGE
City Manager
ENGINEERING SOLUTIONS SERVICES,
INC.
_______________________________
Sudi Shoja
ATTEST
_______________________________
DAISY GOMEZ
Clerk of the Council
APPROVED AS TO FORM
SONIA R. CARVALHO
City Attorney
By: ___________________________
Brandon Salvatierra
Deputy City Attorney PE Principal
[signatures continued on next page]
Page 2 of 2
RECOMMENDED FOR APPROVAL
___________________________
Nabil Saba, P.E.
Executive Director
Public Works Agency