HomeMy WebLinkAboutItem 33 - Second Amendment to Agreement with Families Forward Community Development Agency
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Item # 33
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
April 5, 2022
TOPIC: Second Amendment to Agreement with Families Forward
AGENDA TITLE:
Approve a Second Amendment to Families Forward Agreement to Extend the Operation
of a Family Motel Program (Non-General Fund)
RECOMMENDED ACTION
Authorize the City Manager to execute a second amendment to the agreement with
Families Forward for the operation of a temporary family motel program, extending the
term for one additional month through June 30, 2022 and adding $80,000, for a total
aggregate amount not to exceed $178,500 subject to non-substantive changes approved
by the City Manager and City Attorney.
DISCUSSION
Due to outstanding litigation related to the work stoppage and other construction delays
at the Carnegie Navigation Center, staff is unsure when the site will be open and
operational. An amendment to the Families Forward agreement will ensure that families
experiencing homelessness have temporary shelter until a more permanent option is
found or until the Homeless Navigation Center is open. On June 24, 2021, the City
entered into an Emergency Solutions Grant Coronavirus (ESG-CV) agreement with
Families Forward to operate a family motel program until the Homeless Navigation Center
opens. On September 1, 2021, the agreement was amended to increase funds to serve
additional families in the motel program.
To date, the family motel program has provided motel vouchers for 12 families consisting
of 46 individuals. The program is augmented with Community Development Block Grant
(CDBG) funds for case management services until the Homeless Navigation Center
opens.
FISCAL IMPACT
Funds in the amount of $80,000 are available in the Emergency Solutions Grant-CV grant,
Payment to Subagent account (no.13518789 -69135) for expenditure in the current fiscal
year.
EXHIBIT(S)
Second Amendment to Agreement with Families Forward
April 5, 2022
Page 2
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5
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1. Second amendment to agreement with Families Forward for use of Emergency
Solutions Grant Coronavirus funds
Submitted By: Steven Mendoza, Assistant City Manager
Approved By: Kristine Ridge, City Manager
SECOND AMENDMENT TO AGREEMENT BETWEEN
THE CITY OF SANTA ANA AND FAMILIES FORWARD FOR USE OF
EMERGENCY SOLUTIONS GRANT CORONAVIRUS (ESG-CV) FUNDS
THIS SECOND AMENDMENT TO THE EMERGENCY SOLUTIONS GRANT
CORONAVIRUS AGREEMENT is entered into this 5TH day of April, 2022, by and between the
City of Santa Ana, a charter city and municipal corporation of the State of California (“City”), and
Families Forward, a California nonprofit organization (“Subrecipient”).
RECITALS
A.On July 24, 2021, the City entered into an Emergency Solutions Grant Coronavirus
(“ESG-CV”) Agreement #A-2020-251-06 with Subrecipient to be used in the
operation of an emergency solutions program for the homeless or at-risk of
homelessness of the City of Santa Ana (“said Agreement”).
B.On September 1, 2021, the Parties entered into a First Amendment to the Agreement
(#A-2020-251-06A) to amend the Scope of Work for additional services and
increase funds related to the expanded services.
C.In accordance with the terms and conditions of said Agreement, the parties desire to
further amend the Agreement to update the Scope of Work for additional services,
increase the funding to the Subrecipient, and extend the term of the Agreement for
one (1) additional month.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the
terms and conditions of said Agreement, as amended, except as herein modified, the parties agree
as follows:
1.Recital I shall be amended to increase funding to Subrecipient by $80,000.00 in
ESG-CV Funds for the Santa Ana Motel Voucher Program. The new total sum shall not exceed
$178,500.00 in grant funding.
2.Section I, subsection A, shall be amended to add the specific tasks required of
the new funds, as detailed in the Amended Scope of Work attached hereto as Exhibit A to this
Second Amendment and incorporated herein by reference.
3.Section I, subsection B, shall be amended to add the levels of performance
required of the new funds, as detailed in the Amended Scope of Work attached hereto as Exhibit
A to this Second Amendment.
4.Section III and Section III, subsection A, shall be amended to increase funding
to Subrecipient by $80,000.00, for a total sum not to exceed $178,500.00. Subrecipient’s
Amended Budget taking into consideration these new funds is attached hereto as Exhibit B to
this Second Amendment, and incorporated herein by reference.
EXHIBIT 1
5. Section II, TERM OF AGREEMENT, shall be amended to extend the term
until June 30, 2022.
6. Except as hereinabove modified by this Second Amendment, the terms and
conditions of said Agreement, as amended, remain unchanged and in full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this Second Amendment to said
Agreement the date and year first above written.
ATTEST: CITY OF SANTA ANA
___________________________ ________________________
DAISY GOMEZ KRISTINE RIDGE
Clerk of the Council City Manager
APPROVED AS TO FORM: SUBRECIPIENT:
Sonia R. Carvalho
City Attorney
_____________________________ ________________________
By: RYAN O. HODGE Michelle Silva
Assistant City Attorney Chief Advancement Officer
Tax ID#: 33-0086043
DUNS#: 610093825
RECOMMENDED FOR APPROVAL:
_____________________________
STEVEN MENDOZA
Executive Director
Community Development Agency
EXHIBIT 1
EXHIBIT A
AMENDED SCOPE OF WORK
EXHIBIT 1
Name of Organization
Name of Funded Program
Annual Accomplishment Goal
73 Persons
73 Persons16.5
Program and Funding Description
Schedule of Performance
Quarter 1: July 1 - September 30 32 Persons
Quarter 2: October 1 - December 31 16 Persons
Quarter 3: January 1 - March 31 18 Persons
Quarter 4: April 1 -June 30 7 Persons
73 Total unduplicated Santa Ana Residents to be served.
Schedule of Invoicing
Quarter 1: July 1 - September 30 $26,532.20
Quarter 2: October 1 - December 31 $16,745.76
Quarter 3: January 1 - March 31 $89,665.56
Quarter 4: April 1 -June 30 $45,556.48
178,500.00$ Total Grant
I. Total number of unduplicated clients (Santa Ana and Non-Santa Ana Residents) anticipated to be served by the
funded program, named above, during the 12-month contract period.
II. Number of unduplicated Santa Ana residents expected to be served by the funded program during the 12-month
contract period.
City of Santa Ana
Scope of Work
Families Forward
Santa Ana Motel Voucher Program
Exhibit A
Page 1 of 1
III. Description of Work - In the space below, describe the program to be funded during the 12-month contract period.
What specific activities will be undertaken during the contract period. Please be concise in your response. Only the
viewable space will print.
Estimate the number of unduplicated Santa Ana residents to be served by the funded program during the 12-month
contract period per quarter. (Enter number of new Santa Ana clients served each quarter. If they were served in
quarter 1 do not count them again in quarter 2)
Estimate the amount of grant funds to be requested during the 12-month contract period on a quarterly basis.
Families Forward will provide Motel Vouchers to 18‐21 homeless families ‐approximately 73 individuals (with
this amendment, an additional 2 homeless families ‐approximately 7 individuals) ‐with ESG‐CV funds during
the time between the closure of the Link Shelter and the opening of the new Carnegie Shelter. CDBG‐CV funds
will be used to provide those families with Case Management Services since they will not have access to these
types of services due to the closure of the shelter. Supportive services like case management will be offered as
long as families are staying at the motel. Keeping in mind the current funding amount, we anticipate each
family will be able to stay in a motel up to 2 months. The provision of services will be dependent upon the
availability of grant funding.
EXHIBIT 1
EXHIBIT B
AMENDED BUDGET
EXHIBIT 1
Organization Name
Program Name
Total
Exhibit B
Page 1 of 1
ESG Final Budget
Families Forward
Santa Ana Motel Voucher Program
Expenditures
--$
Category
Expenses Funded by
Santa Ana
Expenses Funded
by Other Sources
Total Program
Budget
Total Organizational
Budget
--$
Essential Services
--$
--$
Shelter Operations
-$
--$
--$
--$
Other
Motel Vouchers 178,500$ -$ 178,500$
--$
Indirect Cost -$
--$
178,500$ -$ 178,500$ -$
LIST ALL OTHER PROGRAM FUNDS THAT HAVE BEEN SECURED
(Total Funds for Program must equal Total Program Budget above)
Source Amount
Santa Ana 178,500$
Total Funds for the Program 178,500$
EXHIBIT 1