HomeMy WebLinkAboutItem 35 - Amend Agreement for Graffiti Removal ServicesPublic Works Agency
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Item # 35
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
April 5, 2022
TOPIC: Amend Agreement for Graffiti Removal Services
AGENDA TITLE
Amend the Agreement with Graffiti Protective Coatings, Inc. for Graffiti Removal Services,
Increasing the Annual Amount for Fiscal Year 2021-22 by $350,000, and by $700,000
Annually for the Remaining Term of the Agreement (General and Non -General Fund)
RECOMMENDED ACTION
Authorize the City Manager to execute an amendment to the agreement with Graffiti
Protective Coatings, Inc. for graffiti removal services, increasing the amount for Fiscal
Year 2021-22 by $350,000, for a total amount not to exceed $1,710,000, and increasing
the annual amount by $700,000 thereafter, for a total amount not to exceed $2,060,000
for the remaining term of the agreement ending on October 31, 2023, with five, one-year
renewal options exercisable by the City Manager, for a total agreement amount not to
exceed $15,663,333, subject to non -substantive changes approved by the City Manager
and City Attorney.
DISCUSSION
This item was continued from the March 15, 2022 City Council Meeting.
The Public Works Agency's Maintenance Services Division is responsible for citywide
graffiti removal from locations that are visible on and adjacent to the right-of-way,
including park facilities, bike lanes, and other high -traffic areas that are prone to graffiti.
Graffiti removal services have been contracted since 2011 and provide removal at nearly
135,000 sites annually, with an average response time of 48 hours or less.
On July 21, 2020, the City entered into a three-year agreement with Graffiti Protective
Coatings, Inc. (GPC), the current graffiti removal provider, in an amount not to exceed
$1,360,000 annually, with the option to grant up to five, one-year renewals. GPC has
provided exceptional graffiti removal services for the City since 2014, removing graffiti
from approximately 135,000 sites annually, of which 100,000 removals are proactive and
35,000 are in response to public service requests.
On January 18, 2022, during the General Fund First Quarter Budget Update presentation,
City Council authorized a spending plan to increase service levels to the public. As a
Amend Agreement with Graffiti Protective Coatings, Inc.
April 5, 2022
Page 2
result, the graffiti removal services program was allocated an additional $300,000 for
Fiscal Year 2021-22 and $600,000 in future funding on an on -going, yearly basis. The
funds will be used to add three technicians to support the current team of six that services
the entire City. The additional technicians will assist in maintaining a rapid response time
(48 hours average) and address graffiti issues in high -foot -traffic areas, such as the
railroad properties, arterials, bike trails and other high -visibility areas.
The item was continued from the March 15, 2022, City Council meeting to allow staff time
to also address graffiti abatement at City -owned downtown parking structures. Staff
successfully negotiated a below -market price for graffiti removal services which will be
provided at four City -owned parking structures and one surface parking lot, seven days a
week.
In further efforts to prevent graffiti within the parking structures, the City's Community
Development Agency is collaborating with the Santa Ana Unified School District (SAUSD)
to develop the Santa Ana Graffiti Arts Program (GAP) for SAUSD high school students.
The program focuses on the top floor of the parking structure located at 420 N Main Street
and will be implemented this summer.
Five to seven local professional mural artists, specializing in diverse mural painting
techniques (portraiture, lettering, tiling, etc.), will be selected through an application
process to teach students how to research, design, and install large public art murals over
the course of three months. The final products will be covered in an anti -graffiti coating to
protect the murals from both unwanted markings and UV rays. By exposing students to
painting and learning through the arts, GAP will achieve significant developmental youth
outcomes, reduce youth participation in unsafe activities, and combat the teen dropout
rate. By collaborating with local professional mural artists, GAP's curriculum will cultivate
the students' artistic skills, increase their knowledge of local history, and introduce them
to a network of professional artists and resources.
Additionally, as part of the Revive Santa Ana Property Compliance/Assistance Program
and the Sanitization and Prevention Program, staff and contractors will be working with
property owners throughout the city to offer financial assistance to address property
compliance issues, eliminate blight and beautify the city. The programs may include the
installation of landscaping treatments along block walls, fences, trash enclosures and the
back of buildings visible to a public street, freeway or railroad to prevent graffiti in qualified
census tracts throughout the city. Staff is finalizing program information and guidelines.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with the action.
Amend Agreement with Graffiti Protective Coatings, Inc.
April 5, 2022
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FISCAL IMPACT
The annual expenditures approved in the current agreement are not to exceed
$1,360,000 annually. With approval of the requested amendment, the annual expenditure
amount will increase by $350,000 in Fiscal Year 2021-22, and $700,000 annually for the
remaining year of the three-year agreement and for any of the five renewal options that
may be exercised, for a maximum not to exceed amount of $15,663,333. Funding for this
agreement is budgeted and available in the Fiscal Year 2021-22 Council -approved
budget and will be budgeted in future years in the following accounts:
Fiscal
Accounting Unit
Fund
Accounting Unit —
Amount
Year
— Account #
Description
Account Description
CURRENT ANNUAL AMOUNT
Graffiti Abatement
2021-22
01117642-62300
General Fund
Program, Contract-
$1,360,000
Services Professional
ADDITIONAL AMOUNT
Graffiti Abatement
01117642-62300
General Fund
Program, Contract-
$300,000
Services Professional
2021-22
Enterprise
Parking Facilities,
02718132-62300
Fund
Contract -Services
$50,000
Professional
ADJUSTED SUBTOTAL
$1,710,000
REMAINING TERMS
Graffiti Abatement
01117642-62300
General Fund
Program, Contract-
$1,960,000
Services Professional
2022-23
Enterprise
Parking Facilities,
02718132-62300
Fund
Contract -Services
$100,000
Professional
Graffiti Abatement
01117642-62300
General Fund
Program, Contract-
$1,960,000
Services Professional
2023-24
Enterprise
Parking Facilities,
02718132-62300
Fund
Contract -Services
$100,000
Professional
Graffiti Abatement
01117642-62300
General Fund
Program, Contract-
$1,960,000
Services Professional
2024-25
Enterprise
Parking Facilities,
02718132-62300
Fund
Contract -Services
$100,000
Professional
Amend Agreement with Graffiti Protective Coatings, Inc.
April 5, 2022
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Fiscal
Accounting Unit
Fund
Accounting Unit —
Amount
Year
— Account #
Description
Account Description
Graffiti Abatement
01117642-62300
General Fund
Program, Contract-
$1,960,000
2025-26
Services Professional
Enterprise
Parking Facilities,
02718132-62300
Fund
Contract -Services
$100,000
Professional
Graffiti Abatement
01117642-62300
General Fund
Program, Contract-
$1,960,000
Services Professional
2026-27
Enterprise
Parking Facilities,
02718132-62300
Fund
Contract -Services
$100,000
Professional
Graffiti Abatement
01117642-62300
General Fund
Program, Contract-
$1,960,000
Services Professional
2027-28
Enterprise
Parking Facilities,
02718132-62300
Fund
Contract -Services
$100,000
Professional
Graffiti Abatement
01117642-62300
General Fund
Program, Contract-
$653,333
Services Professional
2028-29
Enterprise
Parking Facilities,
02718132-62300
Fund
Contract -Services
$33,333
Professional
Total
$14,756,666
EXHIBIT(S)
1. Agreement with Graffiti Protective Coatings, Inc.
Submitted By: Nabil Saba, P.E., Executive Director — Public Works Agency and Steven
Mendoza, Assistant City Manager
Approved By: Kristine Ridge, City Manager
EXHIBIT 1
FIRST AMENDMENT TO SERVICES
AGREEMENT WITH GRAFFITI PROTECTIVE COATINGS
THIS FIRST AMENDMENT TO AGREEMENT is entered into this 5t' day of April, 2022, by and
between Graffiti Protective Coatings ("Consultant"), and the City of Santa Ana, a charter city and
municipal corporation duly organized and existing under the Constitution and laws of the State of
California ("City").
RECITALS
A. On July 21, 2020, the City entered into Agreement #A-2020-155 with Consultant to provide
graffiti removal services.
B. In accordance with the terms and conditions of the Agreement, the parties desire to amend the
Agreement to increase the annual compensation for the remainder of the term including any
extension periods.
THE PARTIES THEREFORE AGREE:
1. Section 2, COMPENSATION, shall be amended to increase compensation as follows:
The total amount to be expended under this Agreement shall not exceed $15,663,333 during
the term of this agreement, including any extension periods exercised under Section 3. The sum
for fiscal year 2021-22 shall be increased by $350,000 for a total amount not to exceed $1,710,000
for that fiscal year. The sum for the remaining term including any extension periods shall be
increased annually by $700,000 for a total amount not to exceed $2,060,000 annually.
Except as hereinabove modified, the terms and conditions of said Agreement remain
unchanged and in full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to the
Agreement the date and year first above written.
ATTEST: CITY OF SANTA ANA
Daisy Gomez Kristine Ridge
Clerk of the Council City Manager
[Signatures continued on the following page]
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APPROVED AS TO FORM:
Sonia R. Carvalho, City Attorney
B John M. t-
Senior Assistant City Attorney
RECOMMENDED FOR APPROVAL:
Nabil Saba, P.E.
Executive Director of
Public Works Agency
President
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