HomeMy WebLinkAboutItem 16 - Purchase of Truck for Public Works Street Lighting Maintenance Public Works Agency
www.santa-ana.org/pw
Item # 16
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
March 15, 2022
TOPIC: Purchase of Truck for Public Works Street Lighting Maintenance
AGENDA TITLE:
Award a Purchase Order in the Amount of $62,679 to Penske Chevrolet of Cerritos for
One Chevrolet 2500 HD Truck (Specification No. 22-003) (Non-General Fund)
RECOMMENDED ACTION
Authorize a one-time purchase and payment of purchase order to Penske Chevrolet of
Cerritos for one Chevrolet 2500 HD Truck, in the amount of $62,679 plus a contingency
of $5,000, for a total amount not to exceed $67,679, subject to non-substantive changes
approved by the City Manager and City Attorney.
DISCUSSION
The Public Works Agency’s Fleet Services Division is responsible for the acquisition,
maintenance, repair, and replacement of vehicles, trucks, and maintenance equipment.
The Public Works Agency’s street lighting operation recently hired a street lighting
maintenance worker and the division is in need of a vehicle in order for the technician to
conduct daily inspections and repairs on the street lighting system. Furthermore, the
vehicle will be crucial and heavily used in responding to street light outages and in
maintaining the street lighting system.
The Notice Inviting Bids was advertised on December 17, 2021, on the City’s online bid
management and publication system. A summary of the bid invitation and bids received
is as follows:
238 Vendors were notified
27 Santa Ana vendors were notified
10 Vendors downloaded the bid packet
3 Bids received
1 Bid received from Santa Ana vendors
Three bids were received and opened on January 18, 2022, and evaluated as follows:
Purchase of Truck for Public Works Street Lighting Maintenance
March 15, 2022
Page 2
2
4
9
3
Vendor Location Amount
Penske Chevrolet of Cerritos Cerritos, CA $62,678.73
Guaranty Chevrolet Motors Inc.Santa Ana, CA $70,359.71*
Western Truck Exchange Los Angeles, CA $72,113.75
*The 1 percent Local Vendor Preference was applied to the Bid from the Santa Ana
vendor.
Staff recommends awarding the purchase order to Penske Chevrolet of Cerritos as it is
the lowest bid, is responsive to the specifications, and meets the City’s requirements.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
Funds in the amount of $67,679 are available for expenditure in the current Fiscal Year
2021-22 budget as follows:
Fiscal
Year
Accounting Unit-
Account #
Fund
Description
Accounting Unit,
Account Description Amount
2021-22 01117630-66400
Street Lighting
Maintenance
Services
Machinery and
Equipment $67,679
Total $67,679
EXHIBIT(S)
1. Abstract of Bids
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency
Approved By: Kristine Ridge, City Manager
EXHIBT 1
CITY OF SANTA ANA
Item Description
Penske Chevrolet
of Cerritos
Cerritos, CA
Guaranty
Chevrolet Motors
Inc
Santa Ana, CA
Western Truck
Exchange
Los Angeles, CA
1
Chevrolet Silverado 2500HD Model Year 2022
or Newer, Base Model as specified $57,336.37 $64,960.00 $65,920.00
4 Documentation Fee $0.00 $85.00 $80.00
5 9.25% Sales Tax $5,303.61 $6,016.66 $6,105.00
6 Subtotal $62,639.98 $71,061.66 $72,105.00
7 Destination and Delivery (Non Taxable) $0.00 $0.00 $0.00
8 California Tire Fee (Non Taxable) $8.75 $8.75 $8.75
9 Misc. Fees (Non Taxable) $30.00 $0.00 $0.00
10 Total Price per vehicle $62,678.73 $71,070.41 $72,113.75
11 1% Local Vendor Preference N/A $710.70 N/A
12
Final Bid Amount as Determined by Basis of
Award $62,678.73 $70,359.71 $72,113.75