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Item # 12
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
March 1, 2022
TOPIC: Main Street at Walnut Street Traffic Signal Installation and Crosswalk Upgrades
AGENDA TITLE:
Award a Construction Contract to Elecnor Belco Electric, Inc. in the Amount of $307,613
for the Main Street at Walnut Street New Traffic Signal Installation Project and Crosswalk
Upgrade Projects at Occidental Street, Saint Gertrude Place, Saint Andrew Place,
Anahurst Place and Rousselle Street, with an Estimated Project Delivery Cost of
$385,000 and Amend the Fiscal Year 2021-22 Capital Improvement Program (Project No.
22-7534) (Non-General Fund)
RECOMMENDED ACTION
1. Award a Construction Contract to Elecnor Belco Electric, Inc., the lowest responsible
bidder, in accordance with the Base Bid in the amount of $307,613, for construction
of the Main Street at Walnut Street New Traffic Signal Installation and Crosswalk
Upgrades Project, for the term beginning March 1, 2022 and ending upon project
completion, subject to non-substantive changes approved by the City Manager and
City Attorney.
2. Approve the Project Cost Analysis for a total estimated construction delivery cost of
$385,000, which includes $307,613 for the construction contract, $46,079 for contract
administration, inspection and testing, and a $31,308 project contingency for
unanticipated or unforeseen work to be funded from Community Development Block
Grant (CDBG) funds.
3. Approve an amendment to the Fiscal Year 2021-22 Capital Improvement Program to
include $300,000 and an additional $85,000 in construction funds for the Main Street
at Walnut Street New Traffic Signal Installation and Crosswalk Upgrades Project for a
total of $385,000 to be funded from CDBG funds.
DISCUSSION
The City of Santa Ana’s Public Works Agency was successful in receiving $300,000 in
CDBG funds effective July 1, 2021 for the installation of a new pedestrian traffic signal
(hybrid beacon) at the intersection of Main Street at Walnut Street, and for the
enhancement of pedestrian crossings at Occidental Street, Saint Gertrude Place, Saint
Andrew Place, Anahurst Place, and Rousselle Street (Exhibits 1 and 2).
Main Street at Walnut Street Traffic Signal Installation and Crosswalk Upgrades
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Based on the Project Cost Analysis (Exhibit 3) resulting from analysis of contractor bids
received, the project can be constructed for a total estimated construction delivery cost
of $385,000. After further review of available CDBG funds, an additional $85,000 was
identified to help with the delivery of the project. The proposed Capital Improvement
Program amendment allows for these pedestrian traffic safety enhancements to be
included in the capital improvements program (Exhibit 4).
Public Outreach and Contractor Participation
To provide an opportunity for local vendors to submit bids, a Notice Inviting Bids was
advertised in the Orange County Register newspaper on November 9 and November 16,
2021. The project was also advertised on PlanetBids on November 5, 2021, and bids
were received electronically via PlanetBids on November 30, 2021. The City notified a
total of 317 regional vendors via PlanetBids.
Bid Results Summary
A total of eight bids were received, with all bids being deemed responsive. There were
no bids received from Santa Ana contractors. The table below summarizes the bid
results.
Elecnor Belco Electric, Inc. submitted the lowest responsive base bid in the amount of
$307,613 (Exhibit 5). Based on the bid analysis and a contractor’s reference check, staff
recommends awarding the construction contract to Elecnor Belco Electric, Inc. in the
amount bid (Exhibit 6). Elecnor Belco Electric, Inc. has a good history of performing quality
work for the City dating back to 2015 and most recently in 2020 when they completed the
bike lane project on Flower Street from Warner Avenue to Civic Center and associated
traffic signal modifications. Other projects completed by Elecnor Belco Electric, Inc.
include traffic signal installation and modifications at various locations and crosswalk
upgrades throughout the city. Staff is confident this contractor will continue to perform
and produce quality work for the City.
RANK BIDDER’S NAME LOCATION BASE BID
1 Elecnor Belco Electric, Inc.Chino $307,613
2 California Professional Engineering, Inc. La Puente $319,403
3 Alfaro Communications Construction,Inc.Compton $321,942
4 International Line Builders, Inc.Corona $329,612
5 Crosstown Electrical & Data, Inc.Irwindale $341,425
6 Comet Electric, Inc.Chatsworth $345,560
7 MSL Electric, Inc.Anaheim $373,548
8 Ferreira Coastal Construction Company Rancho Cucamonga $395,616
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Project Delivery
To deliver a complete project, in addition to the construction contract, the estimated total
project delivery cost includes construction administration, inspection, and testing, along
with an allowance for contingencies to account for unexpected or unforeseen conditions.
Construction administration and inspection include construction management,
implementation of the City’s Community Workforce Agreement, inspection of the
Contractor’s work to ensure contract compliance, workmanship, and quality, and material
testing. As indicated in the Cost Analysis and as summarized in the table below, the
estimated total construction delivery cost of the project is $385,000.
Construction Contract $307,613.00
Construction Administration, Inspection, and Testing 46,079.00
Contingencies 31,308.00
ESTIMATED CONSTRUCTION DELIVERY COST $385,000.00
ENVIRONMENTAL IMPACT
In accordance with the California Environmental Quality Act, the recommended actions
are exempt from further review. Categorical Exemption Environmental Review No. ER-
2021-46 was filed for this project.
FISCAL IMPACT
As indicated in the Cost Analysis, the estimated total construction delivery cost of the
project is $385,000, which includes the construction contract, contract administration,
inspection, testing, and project contingency. The approval of the amendment to the Fiscal
Year 2021-22 Capital Improvement Program will officially incorporate this project into the
program. Funding in the amount of $385,000 is available from Community Development
Block Grant (CDBG) funds to deliver this project. The $385,000 includes a one-time
augmentation of $85,000 in unspent prior-year CDBG funds carried forward as part of the
citywide budget carry-forward approved by City Council on September 21, 2021 and
$300,000 from the approved Fiscal Year 2021-22 CDBG funding plan. All funds are
available for expenditure in Fiscal Year 2021-22. However, any remaining balances not
expended at the end of the fiscal year will be carried forward into FY 2022-23.
The following table summarizes the funds budgeted for expenditure to deliver
construction of this project:
Main Street at Walnut Street Traffic Signal Installation and Crosswalk Upgrades
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Fiscal Year
Accounting Unit -
Account No.
(Project No.)
Fund
Description
Accounting Unit –
Account No.
Description
Amount
PROJECT BUDGET
FY 2021-22 13518783-66220
(22-7534)
Community
Development
Block Grant
CDBG Programs,
Improvements other
than building
$385,000
Total $385,000
EXHIBIT(S)
1. Location Map
2. Construction Plans
3. Cost Analysis
4. Amended FY 2021-22 CIP Project Sheet
5. Bid Proposal
6. Construction Contract
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency
Approved By: Kristine Ridge, City Manager
PWA
SANTA ANA
PUBLIC WORKS AGENCY
Project No. 22-7534:
Main St & Walnut St Traffic Signal Installation
(Hybrid Beacon) & Crosswalk Upgrades (RRFB)
Project
Location
WALNUT ST
ROUSSELLE STOCCIDENTAL ST
ST GERTRUDE PL
ANAHURST PL
EXHIBIT 1
ST GERTRUDE PL
EXHIBIT 2
EXHIBIT 2
EXHIBIT 2
EXHIBIT 2
EXHIBIT 3
Construction Contract 307,613.00$
Contract Administration, Inspection and Testing 46,079.00$
Contingencies 31,308.00$
TOTAL ESTIMATED CONSTRUCTION COSTS 385,000.00$
CONSTRUCTION OF PROJECT NO. 22-7534: Main Street at Walnut Street New
Traffic Signal Installation (Hybrid Beacon) & Crosswalk Upgrade (RRFB)
COST ANALYSIS
CITY OF SANTA ANA FY 21/22CIP
CAPITAL IMPROVEMENT PROJECT WORKSHEET
PROJECT DESCRIPTION:
Installation of traffic signal, video detection, striping, and signage.
PROJECT NEED:
Installation of a new pedestrian traffic signal (hybrid beacon) at the
intersection of Main Street at Walnut Street as well as for the
enhancement of pedestrian crossings at Occidental Street, Saint
Gertrude Place, Saint Andrew Place and Anahurst Place; all
intersections at Rousselle Street.
PROJECT TITLE:
Main Street and Walnut Street
Traffic Signal Installation &
Crosswalk Upgrade
PROJECT CATEGORY:
Traffic Improvements
Traffic Safety / Mobility
LOCATION MAP
AGENCY:DIVISION:CONTACT:DATE:
Public Works Traffic Engineering Zdenek Kekula, Principal Civil Engineer 27-Jan-2022
PROJECT COSTS FY 21/22 FY 22/23 FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28
Construction 385,000 ------
TOTAL 385,000 ------
SOURCE OF FUNDS FY 21/22 FY 22/23 FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28
CDBG Programs 385,000 ------
TOTAL 385,000 ------
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