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Item # 22
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
March 1, 2022
TOPIC: State Legislative Advocacy Services
AGENDA TITLE:
Approve Agreement with Townsend Public Affairs for State Legislative Advocacy
Services
RECOMMENDED ACTION
Authorize the City Manager to execute an agreement with Townsend Public Affairs for
State legislative advocacy services for a three-year term, from March 1, 2022 through
February 28, 2025, with an option to extend the term for an additional one-year period,
for a four-year not-to-exceed amount of $252,000, subject to non-substantive changes
approved by the City Manager and City Attorney.
DISCUSSION
Local governments rely on the expertise of state legislative advocacy firms to represent
their respective government agencies in Sacramento. This service includes legislative
monitoring and analysis, state budget advocacy, and grant coordination, and advocacy.
These firms also provide monitoring of executive proposals and legislation, as well as
administrative rules and regulations that may affect cities. Legislative advocacy services
are also essential in identifying funding opportunities, grant applications and other special
programs for which the City may qualify.
Competitive Request for Qualifications Process
On February 2, 2021, City staff released a Request for Qualifications (RFQ) to solicit
proposals for state legislative advocacy services (Exhibit 1). The RFQ provided an
overview of the state legislative advocacy services the City desired, which included the
following scope of services:
1.HELP SET LEGISLATIVE PRIORITIES: Work with the City Council, the City
Manager, and other City staff to discuss goals, objectives, opportunities and
priorities.
2.ADVOCATE ON THE CITY’S BEHALF: Advocate the City’s position to members
of the State Assembly, State Senate, State agencies, and other interested parties.
Identify opportunities for elected officials and City officials to participate in the
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legislative process and make recommendations. Those opportunities include, but
are not limited to, communication to legislators, providing testimony at legislative
hearings, and communication with the Governor and the Governor’s staff.
3.LEGISLATIVE RESEARCH AND ANALYSIS: At the request of the City, research,
provide information, and prepare written reports on a variety of topics, including,
but not limited to, the following:
a. State laws/regulations or proposed legislation
b. Legislative hearings, reports and testimony
c. State funding opportunities
d. Reporting and data that may impact City operations
4.KEEP THE CITY UPDATED ON PERTINENT LEGISLATION: Provide updates on
state legislation that affects the City’s legislative priorities. Identify potential future
legislative issues or opportunities that may interest the City, and help position the
City to benefit from new laws/regulations/policies, programs, or funding
opportunities.
5.RELATIONSHIP-BUILDING WITH THE STATE: Support a positive relationship
with the Governor's office, State Legislature, Governor’s office, and other State
agencies. Assist in establishing relations between councilmembers/City staff and
legislative persons, including chairs and consultants of key committees and other
important policymakers. Coordinate meetings with State Legislators and state
agency leaders to provide the City the opportunity to meet with key decision-
makers on pertinent City issues.
6.RELATIONSHIP-BUILDING WITH LOCAL AND REGIONAL PARTNERS ON
STATEWIDE ISSUES: When appropriate, coordinate and cooperate with other
organizations, municipalities, companies and firms having similar legislative
objectives as the City. Where appropriate, advocate positions on legislation and
work to secure language in law that will advance the City’s interests.
7.PREPARE POSITION LETTERS AND DRAFT LEGISLATVE LANGUAGE: At the
request of the City, assist with drafting position letters on legislation or language
for City policy resolutions.
8.MONTHLY REPORTS: Provide regular updates on the political landscape in
Sacramento to help provide context, and identify opportunities and potential
issues. Provide monthly reports of activities pursued or accomplished on behalf of
the City.
9.ANNUAL IN-PERSON MEETING REQUIRED: Arrange for an annual visit to the
City of Santa Ana for a legislative committee meeting and/or to meet with the City
Manager and/or designated City officials.
10.FPPC FILINGS: Prepare and file all applicable Fair Political Practices Commission
lobbying documents and reports within all applicable deadlines, per the provisions
of the Political Reform Act of 1974 as amended. Provide the City notification of any
changes or modifications that may be pertinent.
Staff notified 251 firms. The RFQ was also posted online at the City’s procurement
website, PlanetBids. Four firms downloaded the RFQ, and three firms responded. These
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firms were Edelstein Gilbert Robson & Smith and Jose A. Gonsalves & Son (a joint
submittal), Townsend Public Affairs, and Buchalter. The evaluation of the proposals was
not limited to price alone. Some of the criteria used in the assessment of the proposals
included the following:
Overall ability to provide the services based upon the responses to the RFQ
Technical qualifications and experience of key members of the firm
Experience with similarly sized governmental agencies in providing the types of
services outlined in this RFQ
Capability of handling all aspects of the engagement as defined as well as
providing support and technical assistance
Fees and charges related to the level of work proposed
Below is a summary of the proposals received, along with their average annual cost for
the proposed three-year term:
Firm Location Average Annual Price
Buchalter Sacramento, CA $108,000
Edelstein Gilbert Robson
& Smith and Joe A.
Gonsalves & Son
Sacramento, CA $108,000
Townsend Public Affairs Sacramento, CA $62,000
A panel composed of staff from the City Manager’s Office reviewed the proposals. After
considering both proposals, staff recommends that the City Council approve an
agreement with TPA (Exhibit 2). This decision was based on their submittal’s
responsiveness to the RFQ, the firm’s experience, the firm’s availability of their staff to
discuss legislative matters with City Councilmembers and City staff as issues arise, and
the overall satisfaction of the City utilizing this firm since 2004. It is important to note that
Townsend Public Affairs has served the City of Santa Ana as the state legislative
advocate for more than 22 years. During their tenure, TPA has demonstrated its
commitment to advocating on the City’s behalf using the City’s legislative priorities, and
helping secure over $79.4 million in funding for the City.
The proposed agreement was presented to the Legislative Affairs Subcommittee at their
February 17, 2022 meeting. The Legislative Affairs Subcommittee concurred with staff’s
recommendation to present the proposed agreement to the City Council to recommend
its approval.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
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FISCAL IMPACT
Funds are available in Fiscal Year 2021-22 in the following accounts from March 1,
2022 through June 30, 2022:
Department Fund Account Townsend
Public Affairs
Public Works
Agency
Fund 101 10117601-
62300
$5,000
Police Department General Fund 01114400-
62300
$5,000
City Manager’s
Office
General Fund 01104012-
62300
$5,000
TOTAL:$15,000
Funds will be budgeted and available in Fiscal Year 2022-23 in the following accounts
from July 1, 2022 through June 30, 2023:
Department Fund Account Townsend
Public Affairs
Public Works
Agency
Fund 101 10117601-
62300
$20,000
Police Department General Fund 01114400-
62300
$20,000
City Manager’s
Office
General Fund 01104012-
62300
$20,000
TOTAL:$60,000
Funds will be budgeted and available in Fiscal Year 2023-24 in the following accounts
from July 1, 2023 through June 30, 2024:
Department Fund Account Townsend Public
Affairs
Public Works Agency Fund 101 10117601-62300 $20,500
Police Department General Fund 01114400-62300 $20,500
City Manager’s Office General Fund 01104012-62300 $20,500
TOTAL:$61,500
Funds will be budgeted and available in Fiscal Year 2024-25 in the following accounts
from July 1, 2024 through June 30, 2025:
Department Fund Account Townsend Public
Affairs
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Public Works Agency Fund 101 10117601-62300 $22,000
Police Department General Fund 01114400-62300 $22,000
City Manager’s Office General Fund 01104012-62300 $22,000
TOTAL:$66,000
Funds will be budgeted and available in Fiscal Year 2025-26 in the following accounts
from July 1, 2025 through March 31, 2025:
Department Fund Account Townsend Public
Affairs
Public Works Agency Fund 101 10117601-62300 $16,500
Police Department General Fund 01114400-62300 $16,500
City Manager’s Office General Fund 01104012-62300 $16,500
TOTAL:$49,500
EXHIBIT(S)
1. Request for Qualifications for State Legislative Advocacy Services
2. Agreement
Submitted By: Kristine Ridge, City Manager
Approved By: Kristine Ridge, City Manager
REQUEST FOR QUALIFICATIONS (RFQ) NO. 22-005
FOR
STATE LEGISLATIVE ADVOCACY SERVICES
CITY OF SANTA ANA
CITY MANAGER’S OFFICE
Daniel A. Soto
Management Assistant, City Manager’s Office
Phone: (714) 647-5234
Email: dsoto@santa-ana.org
KEY RFQ DATES:
The schedule below is tentative and subject to change at the discretion of City, with appropriate
notice to prospective Respondents.
Issue Date: December 23, 2021
Deadline for Questions about RFQ: January 14, 2022 at 2:00 PM
Statement of Qualifications Due Date: January 21, 2022, by 6:00 PM
Review of Statement of qualifications: on or about January 24-28, 2022
Projected Award Date : on or about March 2022
CITY OF SANTA ANA
RFQ No. 22-005 State Legislative Advocacy Services Page 2 of 29
RFQ NO. 22-005 FOR LEGISLATIVE ADVOCACY SERVICES
TABLE OF CONTENTS
PAGE
1) BACKGROUND 3
2) PROJECT PURPOSE 3
3) SCOPE OF SERVICES 3
4) TERM OF AGREEMENT 3
5) RFQ SCHEDULE OF EVENTS 4
6) RESPONSE TO RFQ 4
7) SELECTION PROCEDURES & CRITERIA 8
8) WITHDRAWALS 9
9) PROTESTS 9
10) GENERAL TERMS AND CONDITIONS 9
11) AWARD OF AGREEMENT 14
12) IMPLEMENTATION 14
EXHIBIT A – SCOPE OF SERVICES 15
EXHIBIT B – SAMPLE AGREEMENT 17
ATTACHMENT A – REFERENCES 24
ATTACHMENT B – RESPONDENT’S STATEMENT 25
ATTACHMENT C – NON-COLLUSION AFFIDAVIT 26
ATTACHMENT D – NON-LOBBYING CERTIFICATION 27
ATTACHMENT E – NON-DISCRIMINATION CERTIFICATION 28
CITY OF SANTA ANA
RFQ No. 22-005 State Legislative Advocacy Services Page 3 of 29
I. BACKGROUND
The City of Santa Ana is a 27-square mile, ethnically diverse city located 35 miles south of
Los Angeles and roughly ten miles inland from the Pacific Ocean. With a total population of
over 335,000, Santa Ana is Orange County’s second largest city and serves as the county
seat. The City comprises more than 60 distinct neighborhoods. The Santa Ana Unified
School District is the local school district that serves the majority of our community.
Additionally, there are six neighboring school districts that serve portions of the City
including Garden Grove, Tustin, Orange, Irvine, Newport-Mesa, and Huntington Beach
Unified School Districts.
Incorporated in 1886, Santa Ana has established itself as Orange County’s government
powerbase and is colloquially known as Downtown Orange County. Santa Ana's centralized
location places the City less than 30 minutes from most Southern California destinations,
including four airports. Its density and transportation infrastructure enable residents and
employees to embrace a sustainable lifestyle by commuting to work via bus, train, bicycle,
or on foot. This convenience attracts a diverse population that appreciates Santa Ana's
distinctive housing choices, energetic nightlife, and cultural amenities like the Artist’s
Village, Discovery Cube Orange County, Heritage Museum of Orange County, the Santa
Ana Zoo at Prentice Park, and more. Santa Ana has a large and diverse business base,
with over 30,000 businesses who employ over 150,000 people. Santa Ana is the corporate
headquarters of several large companies, including Behr Paint and First American Financial
Corporation. In 2016, Standard and Poor’s assigned the City of Santa Ana an AA issuer
credit rating.
Although Santa Ana has proven to be resilient and adaptable, it is prudent that the City of
Santa Ana continue to carefully leverage its legislative priorities for the purpose of advocacy
efforts at the local, regional, state and federal level to assist with recovery efforts and to
continue to improve service delivery.
II. PROJECT PURPOSE
The City of Santa Ana is seeking statements of qualifications from qualified firms to provide
state legislative advocacy services. The firm works under the policy direction of the Mayor and
City Council and is administratively responsible to the City Manager. The principal responsibility
of the firm will be to provide state legislative advocacy services on the City’s behalf and achieve
positive outcomes as outlined in the Scope of Services below.
III. SCOPE OF SERVICES
The services are fully described in Exhibit A, Scope of Services, which is attached hereto and
incorporated herein.
IV. TERM OF AGREEMENT
The term of the agreement is three (3) years. The City may, at its discretion, extend the
agreement with the same or more limited scope of required services for up to one (1) additional
three-year term, contingent upon direction of the City Manager.
CITY OF SANTA ANA
RFQ No. 22-005 State Legislative Advocacy Services Page 4 of 29
V. RFQ SCHEDULE OF EVENTS
The schedule below is tentative and subject to change at discretion of City, with appropriate
notice to prospective Respondents.
Issue Date: December 22, 2021
Deadline for Questions about RFQ: January 10, 2022 at 2:00 PM
Statement of qualifications Due Date: January 21, 2022, by 6:00 PM
Review of Statement of qualifications: on or about January 24-28, 2022
Projected Award Date : on or about March 2022
VI. RESPONSE TO RFQ
A. SUBMITTAL INSTRUCTIONS
It is the responsibility of the Respondent to ensure that any statements of qualifications
submitted have been uploaded to PlanetBids prior to the statement of qualifications due
date and time. Statements of qualifications, including all required sections and forms, shall
be submitted electronically via the City’s Bid Management System, PlanetBids. No other
form of submittal will be accepted.
PlanetBids will not accept late bids and no exceptions shall be made. Respondents will
receive an e-bid confirmation number with a time stamp from PlanetBids indicating that
their statement of qualifications was submitted successfully. The City will only receive and
consider those statements of qualifications that were transmitted successfully. Submit
statement of qualifications online at:
http://www.planetbids.com/portal/portal.cfm?CompanyID=20137.
Respondent shall be solely responsible for informing itself with respect to the proper
utilization of the bid management system, for ensuring the capability of their computer
system to upload the required documents, and for the stability of their internet service.
Failure of the Respondent to successfully submit an electronic statement of qualifications
shall be at the Respondent’s sole risk and no relief will be given for late and/or improperly
submitted statements of qualifications. Respondents experiencing any technical
difficulties with the bid submission process may contact PlanetBids at (818) 992-1771.
Questions of an operational nature may be directed to the City’s assigned Project
Manager. Neither the City, nor PlanetBids, makes any guarantee as to the timely
availability of assistance, or assurance that any given problem will be resolved by the bid
submission deadline.
Statements of qualifications shall NOT be mailed or sent via telegraphic, electronic or
facsimile means.
All notifications, updates and addenda will be posted online on PlanetBids at
https://www.planetbids.com/portal/portal.cfm?CompanyID=20137. Respondents shall be
responsible for monitoring the site to obtain information regarding this solicitation. Failure
to respond to required updates may result in a determination of a nonresponsive statement
of qualification.
B. COMMUNICATION / CONTACT WITH CITY STAFF
CITY OF SANTA ANA
RFQ No. 22-005 State Legislative Advocacy Services Page 5 of 29
Unless otherwise authorized herein, Respondents who are considering submitting a
statement of qualifications in response to this RFQ, or who submit a statement of
qualifications in response to this RFQ, are only to communicate with the assigned Project
Manager, and no other City staff about this RFQ from the date this RFQ is issued until a
contract is awarded. The City will provide all official communication concerning this RFQ
in writing via the City’s Bid Management System, PlanetBids.
General questions regarding this RFQ may be directed to the City's assigned Buyer
utilizing the City's PlanetBids system.
The City will not be responsible for or bound by any oral communication or any other
information or contact that occurs outside the official communication process specified
herein, unless confirmed in writing by the designated Project Manager.
C. REQUEST FOR INFORMATION OR CLARIFICATION / QUESTIONS
Questions regarding this RFQ shall be submitted via PlanetBids by 6:00 PM on January
14, 2022. Responses to all questions will be posted on PlanetBids no later than the date
and time shown at the schedule of key RFQ dates above. All prospective Respondents
are advised to visit PlanetBids on a regular basis as the responses may be posted earlier
than the date above.
No verbal requests or responses will be accepted. Significant interpretations or
clarifications will be addressed via addenda to this RFQ.
D. ADDENDA
Any changes in RFQ from the date of release to date of submittal will result in an
addendum or amendment. Notification of such addendum or amendment shall be posted
on City’s PlanetBids system:
https://www.planetbids.com/portal/portal.cfm?CompanyID=20137. Respondents shall be
responsible for monitoring the site to obtain information regarding this solicitation.
E. UNDERSTANDING STATEMENT OF QUALIFICATION
It is the responsibility of each Respondent to inquire about any criteria, condition, term,
provision, or requirement of the RFQ that the Respondent does not understand.
Responses to inquiries, if they significantly change or clarify the RFQ requirements or any
aspect of the procurement process, will be forwarded by addenda to all Respondents. The
City will not be bound by any oral responses to inquiries. By submitting statements of
qualifications, Respondents assert that they have fully read the RFQ and any addenda
issued by the City, the proposed Contract and any other Contract Documents, and affirm
that the terms and conditions stated therein are fully understood and are acceptable to the
Respondent. Each Respondent accepts the terms and conditions of the Contract
Documents and indicates their ability and willingness to perform the requested services
under such terms and conditions. Any exceptions to the terms and conditions set forth in
the Contract Document should be clearly noted in each Respondent’s statement of
qualification.
Please direct all questions regarding the procurement process to:
CITY OF SANTA ANA
RFQ No. 22-005 State Legislative Advocacy Services Page 6 of 29
City of Santa Ana
Finance & Management Services – Purchasing Division
Eva Pierce, Buyer
Email: epierce@santa-ana.org
Phone: (714) 647-6584
F. STATEMENT OF QUALIFICATIONSCONTENTS
Statements of qualifications are to be prepared in such a way as to provide a
straightforward, concise delineation of capabilities to satisfy the requirements of this RFQ.
Colored displays, promotional materials, etc., are not necessary or desired. Emphasis
should be concentrated on conformance to RFQ instructions, responsiveness to the RFQ
requirements, and on completeness and clarity of content. Dividers and clear organization
of content and material are encouraged.
1. Cover Letter
Statements of qualifications shall include a letter signed by a principal or authorized
representative who can make legally binding commitments for the entity. Include type
of business entity. Cover Letter shall not exceed one page.
Cover letter must be addressed to the following:
Daniel A. Soto, Management Assistant
City of Santa Ana – City Manager’s Office
20 Civic Center Plaza
Santa Ana, CA 92701
2. Agreement Statement
Statement of qualifications shall include a statement outlining your concurrence or
concerns with any and all provisions as contained in the Standard Agreement attached
as as Exhibit A of this RFQ.
3. Firm and Team Experience
Statement of qualifications shall include a profile of the firm’s experience including the
following:
i. A general description of the firm, including size, number of employees, number
of credentialed actuaries with their affiliations, and any past or contemplated
changes in ownership.
ii. Name and contact information of the lead project manager to be assigned to
the engagement.
iii. Resumes for the professional staff assigned to the engagement.
iv. A description of the firm's experience in providing similar services to those
requested in this RFQ.
v. A list of the local office's most significant engagements in the last five (5) years,
indicating whether they are public or private sector, and including scope of
work, date, supervising actuaries, and name and telephone number of the
client contact.
CITY OF SANTA ANA
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4. Cost Proposal
All Respondents are required to submit a cost breakdown by contract year (including
renewal option term if exercised); including estimated hours, hourly rates, expenses,
and a total not-to-exceed cost with their statement of qualifications. Pricing instructions
should be clearly defined to ensure fees proposed can be compared and evaluated.
Statements of qualifications shall be valid for a minimum of ninety (90) days following
statement of qualifications deadline. The cost for developing the statement of
qualifications is the sole responsibility of the Respondent. All statements of
qualifications submitted become the property of the City.
The proposed fees and rates for this contract will be fixed for the duration of the
agreement, including allowable renewal options exercised at the discretion of the City.
5. Certifications (ATTACHMENTS)
The following forms, included in this RFQ, shall be signed and included as part of the
statement of qualifications submittal package:
• Attachment A: References
• Attachment B: Respondent’s Statement
• Attachment C: Non-Collusion Affidavit
• Attachment D: Non-Lobbying Certification
• Attachment E: Non-Discrimination Certification
6. References
Contractor shall provide three (3) references from public agency customers for which
similar services specified in this RFQ have been performed, including contact names
and telephone numbers, and types of services your firm has provided. Use
Attachment A – References. The respondent grants permission for the City to contact
any individuals listed as references.
City may disqualify a Respondent if:
• References fail to substantiate Respondent’s description of services and
deliverables provided; or
• References fail to support that Respondent has a continuing pattern of
providing capable, productive, and skilled personnel, or
• City is unable to reach the point of contact with reasonable effort. It is the
Respondent’s responsibility to inform the point of contact(s) of normal City
working hours.
7. Information provided by the City is solely for the purpose of conducting evalutions and
shall not be disclosed to any third party without the City's written permission.
8. Evidence of Financial Capacity
Respondent may be requested to submit its most recent audited financial statement,
evidencing Respondent’s financial capacity to fully perform the required services,
including provision of equipment and personnel expenses over a ninety (90) day
CITY OF SANTA ANA
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period. If said financial statement does not reflect full ninety (90) day operational
capacity, Respondent may include a letter of credit as evidence of supplemental
capacity.
9. Insurance
The selected Respondent shall provide the required evidence of insurance coverage as
set forth in the standard agreement within ten (10) business days after receipt of Notice
of Intent to Award. Contractor must maintain, for the duration of its contract, insurance
coverages as required by the City.
Subcontractors must comply with the City’s insurance requirements as stated herein.
Primary Contractor shall not allow any Subcontractor to commence work until all
insurance required of Subcontractor is obtained.
Additionally, Contractor shall provide the following insurance coverage:
A warrant that the firm maintains a prudent amount of errors and omissions
insurance that covers negligent acts and is applicable to the work requested
in this RFQ.
Work on the contract shall not begin until after the awarded Contractor has submitted
acceptable evidence of the required insurance coverages.
VII. SELECTION PROCEDURES & CRITERIA
A. The City will establish a statement of qualifications review committee, consisting of City
staff designated by the City Manager. The review committee will evaluate statements of
qualifications based on the response to the RFQ, which includes adherence to outlined
directions and format, and the City evaluation criteria set forth above.
B. Respondents will be ranked by City staff based on the following criteria:
• Overall ability to provide the services based upon the responses to the RFQ
(25%)
• Technical qualifications and experience of key members of the firm
(15%)
• Experience with similarly sized governmental agencies in providing the types of
services outlined in this RFQ
(20%)
• Capability of handling all aspects of the engagement as defined as well as
providing support and technical assistance
(15%)
• Fees and charges related to the level of work proposed
(25%)
C. A final score will be calculated for each submitted statement of qualifications and used to
rank Respondents. The City is under no obligation to accept any statement of
qualifications and reserves the right to negotiate with respondents as to fees and terms.
CITY OF SANTA ANA
RFQ No. 22-005 State Legislative Advocacy Services Page 9 of 29
The City may reject statements of qualifications at its sole discretion. If a statement of
qualifications fails to satisfy any requirements outlined in this RFQ, it may be considered
non-responsive and the statement of qualifications may be rejected.
The City shall not be obligated to accept the lowest priced statement of qualification, but
will make an award in the best interests of the City of Santa Ana after all factors have been
evaluated.
City staff will recommend the top ranked consulting firm to the City Manager or City
Council for award of contract.
VIII. WITHDRAWALS
Respondents are responsible for verifying all prices and information before submitting a
statement of qualification. Prior to the statement of qualifications due date, the Respondent or
Respondent’s representative may withdraw the statement of qualifications by providing written
notice of the statement of qualifications withdrawal to the Project Manager. Verbal or telephonic
withdrawals are not permissible.
IX. PROTESTS
Respondents may file a “protest” to an RFQ with the City’s Purchasing Division. In order for a
Bidder’s protest to be considered valid, the protest must:
1. Be filed in writing within five (5) business days of either the RFQ issued date or
before 5:00 p.m. of the 5th business day following the posting of Bid Results/Notice
of Intent to Award Contract on the City’s website;
2. Clearly identify the specific irregularity or accusation;
3. Clearly identify the specific City staff determination or recommendation being
protested;
4. Specify, in detail, the grounds of the protest and the facts supporting the protest;
and
5. Include all relevant, supporting documentation with the protest at time of filing.
If the protest does not comply with each of these requirements, it will be rejected as invalid. If
the protest is valid, the City’s Purchasing Manager, or other designated City staff member, shall
review the basis of the protest and all relevant information. The Purchasing Manager will provide
a written decision to the protestor within ten (10) business days from receipt of protest. The
decision from the Purchasing Manager, or her/her designee, is final and no further appeals will
be considered.
X. GENERAL TERMS AND CONDITIONS
By submitting a statement of qualification, the Respondent acknowledges that it has thoroughly
examined and accepts the Terms and Conditions of this RFQ as described below:
CITY OF SANTA ANA
RFQ No. 22-005 State Legislative Advocacy Services Page 10 of 29
A. AMERICANS WITH DISABILITIES ACT
The awarded Contractor hereby certifies that it will comply, as applicable, with the
Americans with Disabilities Act of 1990 (“ADA”), 42 USC §§ 12101 et seq., and its
implementing regulations, including Subtitle A, Title II of the ADA. Contractor will not
discriminate against persons with disabilities nor against persons due to their
relationship to or association with a person with a disability. Any contract entered into
by the awarded Contractor (or any subcontract thereof), relating to this RFQ, shall be
subject to the provisions of this paragraph.
B. CITY RIGHT TO REJECT
The City reserves the right to reject any or all statements of qualifications submitted and
no representation is made hereby that any agreement will be awarded pursuant to this
RFQ or otherwise.
The City reserves the right to accept or reject the combined or separate components of
this statement of qualifications in part or in its entirety or to waive any minor
inconsistency, informality or technical defect in the statement of qualification.
C. CONFLICT OF INTEREST
Contractor shall exercise reasonable care and diligence to prevent any actions or
conditions that could result in a conflict with the best interests of the City. This obligation
shall apply to the Contractor; the Contractor’s employees, agents, and Subcontractors
associated with accomplishing work and services hereunder. The Contractor’s efforts
shall include, but not be limited to, establishing precautions to prevent its employees,
agents, and Subcontractors from providing or offering gifts, entertainment, payments,
loans or other considerations which could be deemed to influence or appear to influence
City staff or elected officers from acting in the best interests of the City.
Each Respondent must disclose any existing or potential conflict of interest relative to
the performance of the contractual services resulting from this RFQ. Any such
relationship that might be perceived or represented as a conflict should be disclosed.
The City reserves the right to disqualify any Respondent on the grounds of actual or
apparent conflict of interest.
No person, firm, or subsidiary thereof who has been awarded this Contract may be
awarded a Contract for the provision of services, the delivery of supplies, or the provision
of any other related action which is required, suggested, or otherwise deemed
appropriate as an end product of this Contract. Therefore, Contractor is precluded from
contracting for any work recommended as a result of this Contract.
D. CONTRACTOR’S EXPENSE
Pre-Contractual Expenses: The City is not liable for any costs incurred by Respondents
prior to entering into a formal contract. Costs of developing a response to this RFQ, are
entirely the responsibility of the Respondent, and shall not be reimbursed in any manner
by the City. Pre-contractual expenses are not to be included in the cost statement of
qualification. Pre-contractual expenses include, but are not limited to, preparation of the
statement of qualification, submission of the statement of qualifications and additional
information, attendance at pre-statement of qualifications conference, negotiating any
matter related to this RFQ with City, and/or any other expenses incurred by the
Respondent prior to the date of award and execution, if any, of the contract.
CITY OF SANTA ANA
RFQ No. 22-005 State Legislative Advocacy Services Page 11 of 29
Other Expenses: The Contractor will be responsible for all costs related to photo
copying, telephone communications, fax communications, and parking while on City
sites during the performance of work and services under this Contract.
E. CONTRACTOR’S PROJECT MANAGER/KEY PERSONNEL
Except as formally approved by the City, the key personnel identified in Contractor’s
statement of qualificationsshall be the individuals who will actually complete the work.
Changes in staffing must be reported in writing and approved by the City. The City shall
have the right to require the removal and replacement of the Contractor’s Project
Manager and key personnel under the awarded contract. The City shall notify the
Contractor in writing of such action. The City is not required to provide any reason,
rationale, or additional factual information if it elects to request any specific key
personnel be removed from performing services under the awarded contract. The City
shall review and approve the appointment of the replacement for the Contractor’s
personnel. Said approval shall not be unreasonably withheld.
Standards of Conduct: Contractor’s personnel shall be courteous and maintain good
working relationships with all stakeholders, state or outside agencies, other team
members and staff within the City.
Criminal Background Certification: Contractor certifies that all employees working on this
contract have had a criminal background check at Contractor’s cost and that said
employees are clear of any sexual and drug-related convictions. Contractor further
certifies that all employees hired by Contractor or Subcontractor shall be free from any
felony convictions. City reserves the right to require Contractor to pay fingerprinting fees
for personnel assigned to work in sensitive areas.
F. COST
The price and amount of the Cost Proposal/Fee Schedule must have been arrived at
independently and without consultation, communication, agreement or disclosure with
or to any other Subcontractor, Respondent or prospective Respondent.
Prices offered by Respondents in their proposals are an irrevocable offer for the term of
the contract and any contract extensions. The awarded Contractor agrees to provide the
purchased services at the costs, rates, and fees as set forth in their Fee Schedule in
response to this RFQ. No other costs, rates or fees shall be payable to the awarded
Subcontractor for implementation of their proposal.
G. DATA RETENTION
Contractor shall be responsible for retaining data, records, and documentation for the
preparation of required items. These materials shall be made available to and as
requested by City.
All materials, documents, data or information obtained from the City Data files or any
City medium furnished to Contractor in the performance of an awarded contract will at
all times remain the property of the City. Such data or information may not be used or
copied for direct or indirect use by Contractor after completion or termination of this
Contract without the express written consent of the City. All materials, documents, data
or information, including copies, must be returned to the City at the end of the contract.
All data, documents and other products used, developed, or produced during response
preparation of the RFQ will become property of the City. All responses to the RFQ shall
CITY OF SANTA ANA
RFQ No. 22-005 State Legislative Advocacy Services Page 12 of 29
become property of the City. Respondent information identified as proprietary shall be
maintained confidential, to the extent allowed under the California Public Records Act.
H. DRUG-FREE WORKPLACE
The awarded Contractor certifies compliance with Government Code Section 8355 in
matters relating to providing a drug-free workplace. Failure to comply with these
requirements may result in suspension of payments under the Contract or termination
of the contract or both, and the Contractor may be ineligible for award of any future City
contracts.
I. EXAMINATION
Respondent represents that it has thoroughly examined and become familiar with the
services and responsibilities required this RFQ and that it is capable of effectively and
efficiently performing quality work to achieve the City’s objectives. Any attachments
referenced herein or any interpretations, clarifications or amendments subsequently
posted in relation to this RFQ are fully incorporated.
Any irregularities or lack of clarity in the RFQ should be brought to the designated City
Contact/Project Manager’s attention as soon as possible so that corrective addenda
may be furnished to prospective Respondents.
Statements of qualifications which appear unrealistic in the terms of technical
commitments, lack of technical competence, or are indicative of failure to comprehend
the complexity and risk of this contract, may be rejected.
J. EXECUTION OF AGREEMENT
Upon successful negotiations, the City and the selected Respondent will enter into an
Agreement similar to that as shown in Exhibit A in the Appendix of this RFQ. If a
Respondent is unwilling or unable to execute an Agreement within thirty (30) days after
being notified of selection under this RFQ, the City reserves the right to select the next
most qualified Respondent or call for new statements of qualifications, whichever the
City deems most appropriate.
K. JOINT OFFERS/SUBCONSULTANTS
Where two or more Respondents desire to submit a single statement of qualifications in
response to this RFQ, they should do so on a prime sub-consultant basis. The City
intends to contract with a single firm and not with multiple firms doing business as a joint
venture. Should the use of sub-consultants be offered, the Respondent shall provide the
same assurances of competence for the sub-consultant plus the demonstrated ability to
manage and supervise the subcontracted work. Sub-consultants shall not be allowed to
further subcontract with others for work under the Agreement. The provisions of the
Agreement shall apply to all sub-consultants in the same manner as the Respondent.
The City reserves the right to reject, replace and approve any and all Subcontractors.
All Subcontractor(s) shall be identified in the response to the RFQ and the City reserves
the right to reject any proposed Subcontractor(s). Subcontractors shall be the
responsibility of the prime Contractor and the City shall assume no liability of such
Subcontractors.
L. INDEPENDENT CONTRACTOR
Contractor is considered an independent Contractor and neither Contractor, its
employees, nor anyone working under Contractor will be considered an agent or an
CITY OF SANTA ANA
RFQ No. 22-005 State Legislative Advocacy Services Page 13 of 29
employee of City. Neither Contractor, its employees, nor anyone working under
Contractor, will qualify for workers’ compensation or other fringe benefits of any kind
through City.
M. LITIGATION STATUS
Each Respondent must include in its statement of qualifications a complete disclosure
of any alleged significant prior or ongoing contract failures, any civil or criminal litigation
or investigation pending which involves the Respondent or in which the Respondent has
been judged guilty or liable. Failure to comply with the terms of this provision will
disqualify any statement of qualification. The City reserves the right to reject any
statement of qualifications based upon the Respondent’s prior history with the City or
with any other party, which documents, without limitation, unsatisfactory performance,
adversarial or contentious demeanor, significant failure(s) to meet contract milestones
or other contractual failures.
N. NEGOTIATIONS
The City reserves the right to negotiate final contract terms with any Respondent
selected. The contract between the parties will consist of the RFQ together with any
modifications thereto, and the awarded Contractor’s statement of qualification, together
with any modifications and clarifications thereto that are submitted at the request of the
City during the evaluation and negotiation process. In the event of any conflict or
contradiction between or among these documents, the documents shall control in the
following order of precedence: the final executed contract, the RFQ, any modifications
and clarifications to the awarded Contractor’s statement of qualification, and the
awarded Contractor’s statement of qualification. Specific exceptions to this general rule
may be noted in the final executed contract.
Negotiations shall be confidential and not subject to disclosure to competing Contractors
unless and until an agreement is reached. If contract negotiations cannot be concluded
successfully, the City reserves the right to negotiate a contract with another Contractor
or withdraw the RFQ.
O. PROJECT MANAGER
The selected Respondent will assume responsibility for all services in its statement of
qualification. The selected Respondent shall identify a sole point of contact, Project
Manager, with the greatest knowledge in regard to the required service operations and
contractual matters, including payment of any and all charges resulting from the
Agreement.
P. STATEMENT OF QUALIFICATION SVALIDITY
Services, pricing, and warranties indicated in a Respondent’s statement of qualifications
must be valid for a period of 90 days at minimum after the submission of the statement
of qualification.
Q. PUBLIC AGENCIES
Other public agencies, as defined by California Government Code Section 6500, may
choose to use the terms of this Contract, subject to Contractor’s acceptance. The City
is not liable or responsible for any obligations related to a subsequent contract between
Contractor and another public agency.
CITY OF SANTA ANA
RFQ No. 22-005 State Legislative Advocacy Services Page 14 of 29
R. PUBLIC RECORDS
Statements of qualifications will become public record after the award of a contract
unless the statement of qualifications or specific parts of the statement of qualifications
can be shown to be exempt by law. Each Respondent may clearly label all or part of a
statement of qualifications as "CONFIDENTIAL" provided that the Respondent thereby
agrees to indemnify and defend the City for honoring such a designation. The failure to
so label any information that is released by the City shall constitute a complete waiver
of any and all claims for damages caused by any release of the information. Respondent
information identified as proprietary shall be maintained confidential, to the extent
allowed under the California Public Records Act.
S. SUBCONTRACTORS
Statements of qualifications in response to this RFQ must identify any Subcontractors,
and outline the contractual relationship between the Awarded Subcontractor and each
Subcontractor. An official of each proposed Subcontractor must sign, and include as
part of the statement of qualifications submitted by the Prime Contractor, a statement to
the effect that the Subcontractor has read and will agree to abide by the awarded
Contractor’s obligations. Any Subcontractor proposed after award of contract must be
approved by the City before commencement of work.
The City will look solely to the awarded Contractor for the performance of all contractual
obligations which may result from an award based on this RFQ, and the awarded
Contractor shall not be relieved for the non-performance of any or all Subcontractors.
XI. AWARD OF AGREEMENT
Selected Contractor(s) will be notified in writing. Any award is contingent upon the
successful negotiation of final contract terms.
A. EXECUTION OF AGREEMENT
A standard agreement is included as Exhibit A of this RFQ. “Respondent” will
hereinafter be referred to as “Consultant” or “Contractor” in standard agreement. The
term of the agreement will begin after the agreement is fully executed, and all
required bonds, insurance documents and contents of the payment information
packet have been received and approved.
XII. IMPLEMENTATION
A. KICK-OFF MEETING
A kick-off meeting will be held after award of contract. Contractor and its team will
meet with City of Santa Ana staff to conduct introductions, discuss scope of services,
and implementation process.
B. NOTICE TO PROCEED
Following the kick-off meeting, a formal Notice to Proceed (NTP) may be issued after
the agreement is fully executed, and all insurance documents and contents of the
Payment Information Packet have been received and approved.
CITY OF SANTA ANA
RFQ No. 22-005 State Legislative Advocacy Services Page 15 of 29
I. DESCRIPTION
The City of Santa Ana is seeking statements of qualifications from a qualified firm to provide legislative
advocacy services. The firm works under the policy direction of the Mayor and City Council and is
administratively responsible to the City Manager. The principle responsibility of the firm will be to provide
legislative advocacy services to augment the City’s existing relationships with federal legislators and policy
administrators.
II. SCOPE OF SERVICES
1. HELP SET LEGISLATIVE PRIORITIES: Work with the City Council, the City Manager, and other City staff
to discuss goals, objectives, opportunities and priorities.
2. ADVOCATE ON THE CITY’S BEHALF: Advocate the City’s position to members of the State Assembly,
State Senate, State agencies, and other interested parties. Identify opportunities for elected officials and
City officials to participate in the legislative process and make recommendations. Those opportunities
include, but are not limited to, communication to legislators, providing testimony at legislative hearings, and
communication with the Governor and the Governor’s staff.
3. LEGISLATIVE RESEARCH AND ANALYSIS: At the request of the City, research, provide information, and
prepare written reports on a variety of topics, including, but not limited to, the following:
a. State laws/regulations or proposed legislation
b. Legislative hearings, reports and testimony
c. State funding opportunities
d. Reporting and data that may impact City operations
4. KEEP THE CITY UPDATED ON PERTINENT LEGISLATION: Provide updates on state legislation that
affects the City’s legislative priorities. Identify potential future legislative issues or opportunities that may
interest the City, and help position the City to benefit from new laws/regulations/policies, programs, or
funding opportunities.
5. RELATIONSHIP-BUILDING WITH THE STATE: Support a positive relationship with the Governor's office,
State Legislature, Governor’s office, and other State agencies. Assist in establishing relations between
councilmembers/City staff and legislative persons, including chairs and consultants of key committees and
other important policymakers. Coordinate meetings with State Legislators and state agency leaders to
provide the City the opportunity to meet with key decision-makers on pertinent City issues.
6. RELATIONSHIP-BUILDING WITH LOCAL AND REGIONAL PARTNERS ON STATEWIDE ISSUES:
When appropriate, coordinate and cooperate with other organizations, municipalities, companies and firms
having similar legislative objectives as the City. Where appropriate, advocate positions on legislation and
work to secure language in law that will advance the City’s interests.
7. PREPARE POSITION LETTERS AND DRAFT LEGISLATVE LANGUAGE: At the request of the City,
assist with drafting position letters on legislation or language for City policy resolutions.
8. MONTHLY REPORTS: Provide regular updates on the political landscape in Sacramento to help provide
context, and identify opportunities and potential issues. Provide monthly reports of activities pursued or
EXHIBIT A
SCOPE OF SERVICES
CITY OF SANTA ANA
RFQ No. 22-005 State Legislative Advocacy Services Page 16 of 29
accomplished on behalf of the City.
9. ANNUAL IN-PERSON MEETING REQUIRED: Arrange for an annual visit to the City of Santa Ana for a
legislative committee meeting and/or to meet with the City Manager and/or designated City officials.
10. FPPC FILINGS: Prepare and file all applicable Fair Political Practices Commission lobbying documents and
reports within all applicable deadlines, per the provisions of the Political Reform Act of 1974 as amended.
Provide the City notification of any changes or modifications that may be pertinent.
CITY OF SANTA ANA
RFQ No. 22-005 State Legislative Advocacy Services Page 17 of 29
THIS AGREEMENT is made and entered into on this day of , 2022 by and between
___________________________________________________________, (“Consultant”), and the City of Santa
Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the
State of California (“City”).
RECITALS
A. On December 23, 2021, the City issued Request for Statement of qualificationsNo. 22-005, by which it
sought statement of qualifications from qualified firms to provide _________________________ in
accordance with
B. Consultant submitted a responsive statement of qualificationsthat was selected by the City. Consultant
represents that Consultant is able and willing to provide such services described in the scope of services
that was included in RFQ No. 22-005
C. In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its
field and that any services performed by Consultant under this Agreement will be performed in
compliance with such standards as may reasonably be expected from a professional consulting firm in
the field.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and
conditions hereinafter set forth, the parties agree as follows:
1. SCOPE OF SERVICES
Consultant shall perform those services as collectively describe in Exhibit A, the scope of services that
was included in RFQ No. 20-005, and Exhibit B, Consultant’s statement of qualificationsdated ______,
2020, both of which are attached and incorporated by reference.
2. COMPENSATION
a. City agrees to pay, and Consultant agrees to accept as total payment for its services the rates and
charges identified in Exhibit B. The total sum to be expended under this Agreement shall not exceed
$________ during the intial term of this Agreement. This amount is comprised of (1) the sum of
$________ and (2) a 10% contingency of up to $______ for services as may be performed by
Consultant at the sole discretion of City.
b. Payment by City shall be made within forty-five (45) days following receipt of proper invoice
evidencing work performed, subject to City accounting procedures. Payment need not be made for
work which fails to meet the standards of performance set forth in the Recitals which may reasonably
be expected by City.
3. TERM
This Agreement shall commence on [enter a Start Date or “the date first written above”] and terminate
on ________, unless terminated earlier in accordance with Section 14 below. The term of this Agreement may
EXHIBIT B
SAMPLE AGREEMENT
CITY OF SANTA ANA
RFQ No. 22-005 State Legislative Advocacy Services Page 18 of 29
be extended for two additional (2) one-year periods upon a writing executed by the City Manager and the City
Attorney.
4. INDEPENDENT CONTRACTOR
Consultant shall, during the entire term of this Agreement, be construed to be an independent contractor
and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-
employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the
professional manner in which Consultant performs the services which are the subject matter of this Agreement;
however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable
standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social
security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all
applicable withholding taxes.
5. OWNERSHIP OF MATERIALS
This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or
sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications,
studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of
expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on
computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement
(“Documents & Data”). Consultant shall require all subcontractors to agree in writing that City is granted a non-
exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement.
Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data.
Consultant makes no such representation and warranty in regard to Documents & Data which were provided to
Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time,
provided that any such use not within the purposes intended by this Agreement shall be at City’s sole risk.
6. INSURANCE
Prior to undertaking performance of work under this Agreement, Consultant shall maintain and shall
require its subcontractors, if any, to obtain and maintain insurance as described below:
a. Commercial General Liability Insurance. Consultant shall maintain commercial general liability
insurance naming the City, its officers, employees, agents, volunteers and representatives as
additional insured(s) and shall include, but not be limited to protection against claims arising
from bodily and personal injury, including death resulting therefrom and damage to property,
resulting from any act or occurrence arising out of Consultant’s operations in the performance of
this Agreement, including, without limitation, acts involving vehicles. The amounts of insurance
shall be not less than the following: single limit coverage applying to bodily and personal injury,
including death resulting therefrom, and property damage, in the total amount of $1,000,000 per
occurrence, with $2,000,000 in the aggregate. Such insurance shall (a) name the City, its officers,
employees, agents, and representatives as additional insured(s); (b) be primary and not
contributory with respect to insurance or self-insurance programs maintained by the City; and (c)
contain standard separation of insureds provisions.
b. Business automobile liability insurance, or equivalent form, with a combined single limit of not
less than $1,000,000 per occurrence. Such insurance shall include coverage for owned, hired and
non-owned automobiles.
CITY OF SANTA ANA
RFQ No. 22-005 State Legislative Advocacy Services Page 19 of 29
c. Worker’s Compensation Insurance. In accordance with the provisions of Section 3700 of the
Labor Code, Consultant, if Consultant has any employees, is required to be insured against
liability for worker’s compensation or to undertake self-insurance. Prior to commencing the
performance of the work under this Agreement, Consultant agrees to obtain and maintain any
employer’s liability insurance with limits not less than $1,000,000 per accident.
d. If Consultant is or employs a licensed professional such as an architect or engineer: Professional
liability (errors and omissions) insurance, with a combined single limit of not less than
$1,000,000 per claim with $2,000,000 in the aggregate.
e. The following requirements apply to the insurance to be provided by Consultant pursuant to this
section:
i. Consultant shall maintain all insurance required above in full force and effect for the
entire period covered by this Agreement.
ii. Certificates of insurance shall be furnished to the City upon execution of this Agreement
and shall be approved by the City.
iii. Certificates and policies shall state that the policies shall not be canceled or reduced in
coverage or changed in any other material aspect without thirty (30) days prior written
notice to the City.
iv. Where the amounts or coverage provided by the certificates of insurance provides
coverage greater than those listed by this Agreement, the amounts provided by the
certificates of insurance shall be incorporated by reference into the Agreement.
v. Consultant shall supply City with a fully executed additional insured endorsement.
f. If Consultant fails or refuses to produce or maintain the insurance required by this section or fails
or refuses to furnish the City with required proof that insurance has been procured and is in force
and paid for, the City shall have the right, at the City’s election, to forthwith terminate this
Agreement. Such termination shall not affect Consultant’s right to be paid for its time and
materials expended prior to notification of termination. Consultant waives the right to receive
compensation and agrees to indemnify the City for any work performed prior to approval of
insurance by the City.
7. INDEMNIFICATION
Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers, agents,
employees, contractors, special counsel, and representatives from liability: (1) for personal injury, damages, just
compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death,
and claims for property damage, which may arise from the negligent operations of the Consultant, its
subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in
section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution,
judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity
and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable
relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason
of the terms of, or effects, arising from this Agreement. The Consultant further agrees to indemnify, hold
harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected
by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that
personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property
rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable
decisions with respect to its representation in any legal proceeding.
8. RECORDS
Consultant shall keep records and invoices in connection with the work to be performed under this
Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this
CITY OF SANTA ANA
RFQ No. 22-005 State Legislative Advocacy Services Page 20 of 29
Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three
(3) years, or for any longer period required by law, from the date of final payment to Consultant under this
Agreement. All such records and invoices shall be clearly identifiable. Consultant shall allow a representative
of the City to examine, audit, and make transcripts or copies of such records and any other documents created
pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all work, data,
documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of
final payment to Consultant under this Agreement.
9. CONFIDENTIALITY
If Consultant receives from the City information which due to the nature of such information is reasonably
understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such
information except in the performance of this Agreement, and further agrees to exercise the same degree of care
it uses to protect its own information of like importance, but in no event less than reasonable care. “Confidential
Information” shall include all nonpublic information. Confidential information includes not only written
information, but also information transferred orally, visually, electronically, or by other means. Confidential
information disclosed to either party by any subsidiary and/or agent of the other party is covered by this
Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a)
has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly
available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is
required to be disclosed by operation of law; or (e) is independently developed by the Consultant without
reference to information disclosed by the City.
10. CONFLICT OF INTEREST CLAUSE
Consultant covenants that it presently has no interests and shall not have interests, direct or indirect,
which would conflict in any manner with performance of services specified under this Agreement.
11. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in
writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail,
postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the
following persons:
To City:
Clerk of the City Council
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
Fax: 714- 647-6956
With courtesy copies to:
CITY OF SANTA ANA
RFQ No. 22-005 State Legislative Advocacy Services Page 21 of 29
Daniel Soto
Management Assistant
City Manager’s Office
City of Santa Ana
20 Civic Center Plaza (M-31)
P.O. Box 1988
Santa Ana, California 92702
City Attorney’s Office
City of Santa Ana
20 Civic Center Plaza
P.O. Box 1988
Santa Ana, CA 92702
To Consultant:
A party may change its address by giving notice in writing to the other party. Thereafter, any communication
shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or
deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or
certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective
or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by
the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames,
weekends, federal, state, County or City holidays shall be excluded.
12. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and Consultant, and
supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between
the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This
Agreement may not be modified except by written instrument signed by the City and by an authorized
representative of Consultant. The parties agree that any terms or conditions of any purchase order or other
instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate
Consultant or the City. Each party to this Agreement acknowledges that no representations, inducements,
promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any
party, which is not embodied herein.
13. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Consultant may
not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and
any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be
considered null and void. Nothing in this Agreement shall be construed to limit the City’s ability to have any of
the services which are the subject to this Agreement performed by City personnel or by other consultants retained
by City.
14. TERMINATION
First & Last Name
Title
Consultant Firm Name
Address
City, State, Zip
CITY OF SANTA ANA
RFQ No. 22-005 State Legislative Advocacy Services Page 22 of 29
This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In
such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services
performed by Consultant prior to receipt of such notice of termination, subject to the following conditions:
a. As a condition of such payment, the Executive Director may require Consultant to deliver to
the City all work product(s) completed as of such date, and in such case such work product
b. shall be the property of the City unless prohibited by law, and Consultant consents to the
City's use thereof for such purposes as the City deems appropriate.
c. Payment need not be made for work which fails to meet the standard of performance
specified in the Recitals of this Agreement.
15. NONDISCRIMINATION
Consultant shall not discriminate because of race, color, creed, religion, sex, marital status, sexual
orientation, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the
recruitment, selection, training, utilization, promotion, termination or other employment related activities.
Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and
local laws and regulations.
16. JURISDICTION - VENUE
This Agreement has been executed and delivered in the State of California and the validity, interpretation,
performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the
laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for
any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement.
17. PROFESSIONAL LICENSES
Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits,
approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the
laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental
agencies. Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such
permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this
Agreement.
18. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature herein below has the power, authority
and right to bind their respective parties to each of the terms of this Agreement, and shall
indemnify City fully, including reasonable costs and attorney’s fees, for any injuries or damages
to City in the event that such authority or power is not, in fact, held by the signatory or is
withdrawn.
b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the
body of this Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written.
ATTEST: CITY OF SANTA ANA
CITY OF SANTA ANA
RFQ No. 22-005 State Legislative Advocacy Services Page 23 of 29
Daisy Gomez Kristine Ridge
Clerk of the Council City Manager
APPROVED AS TO FORM:
SONIA R. CARVALHO CONSULTANT:
City Attorney
By:
Assistant City Attorney
Tax ID#
RECOMMENDED FOR APPROVAL:
Kathryn Downs
Executive Director
Finance & Management Services Agency
SAMPLE ONLY
(name)
(title)
Tax ID#
CITY OF SANTA ANA
RFQ No. 22-005 State Legislative Advocacy Services Page 24 of 29
List and describe fully the contracts performed by your firm which demonstrate your ability to provide the
supplies, equipment or services included in the scope of the statement of qualificationsspecifications.
Attach additional pages if required. The City reserves the right to contact each of the references listed
for additional information regarding your firm's qualifications.
Reference
Customer Name:___________________________ Contact Individual: ____________________________
Address: _________________________________ Phone Number: ______________________________
________________________________ Facsimile Number: ____________________________
Contract Amount: __________________________ Year: ______________________________________
Description of supplies, equipment, or services provided:
________________________________________________________________________________________
Reference
Customer Name:___________________________ Contact Individual: ____________________________
Address: _________________________________ Phone Number: ______________________________
________________________________ Facsimile Number: ____________________________
Contract Amount: __________________________ Year: ______________________________________
Description of supplies, equipment, or services provided:
________________________________________________________________________________________
Reference
Customer Name:___________________________ Contact Individual: ____________________________
Address: _________________________________ Phone Number: ______________________________
________________________________ Facsimile Number: ____________________________
Contract Amount: __________________________ Year: ______________________________________
Description of supplies, equipment, or services provided:
________________________________________________________________________________
THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE STATEMENT OF QUALIFICATION.
STATEMENT OF QUALIFICATIONS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED
NONRESPONSIVE.
ATTACHMENT A
REFERENCES
CITY OF SANTA ANA
RFQ No. 22-005 State Legislative Advocacy Services Page 25 of 29
Respondent understands and agrees that this written RFQ (or any part thereof specifically designated and
accepted by the City of Santa Ana, hereinafter City) shall constitute the entire agreement between
Respondent and the City only after it has been accepted by the City Council, endorsed by the Clerk of the
Council with her signature and official seal noting hereon the action of approval of the Council, signed by the
Executive Director or his duly authorized agent, and signed by the City Attorney, denoting his approval of
the form of this document, and its execution, and when it or an exact copy of it has been either delivered to
Respondent or deposited with the United States Postal Service properly addressed to the Respondent with
the correct postage affixed thereto.
Respondent further agrees that upon delivery (as defined above) of the accepted agreement he/she will
furnish City all required bonds and certificate of liability insurance within ten (10) days (excluding Saturdays,
Sundays and City’s legal holidays), or the funds, check, draft, or Respondent’s bond substituted in lieu
thereof accompanying this statement of qualificationsshall become the property of the City and shall be
considered as payment of damages due to the delay and other causes suffered by City because of the failure
to furnish the necessary bonds and because it is distinctly agreed that the proof of damages actually suffered
by City is difficult to ascertain; otherwise said funds, check drafts, or Respondent’s bond substituted in lieu
thereof shall be returned to the undersigned.
Respondent understands that a statement of qualificationsis required for the entire work, that the estimated
quantities set forth in the RFQ schedule are solely for the purpose of comparing statement of qualifications,
and that final compensation under the contract will be based upon the actual quantities of work satisfactorily
completed.
All terms contained in the specifications, the certification of nondiscrimination by contractors, and the
required insurance certificates are to be incorporated by reference into this agreement and are made
specifically as part of this RFQ.
Firm________________________________________________________________________________
Signed and Printed Name: ______________________________________________________________
Title ________________________________________________________________________________
Date _______________________________________________________________________________
THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE STATEMENT OF QUALIFICATION.
STATEMENT OF QUALIFICATIONS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED
NONRESPONSIVE.
ATTACHMENT B
RESPONDENT’S STATEMENT
CITY OF SANTA ANA
RFQ No. 22-005 State Legislative Advocacy Services Page 26 of 29
(Title 23 United States Code Section 112 and Public Contract Code Section 7106)
To the CITY OF SANTA ANA
In accordance with Title 23 United States Code Section 112 and Public Contract Code 7106 the
Respondent declares that the statement of qualificationsis not made in the interest of, or on behalf of,
any undisclosed person, partnership, company, association, organization, or corporation; that the
statement of qualificationsis genuine and not collusive or sham; that the Respondent has not directly or
indirectly induced or solicited any other Respondent to put in a false or sham statement of qualification,
and has not directly or indirectly colluded, conspired, connived or agreed with any Respondent or anyone
else to put in a sham statement of qualification, or that anyone shall refrain from bidding; that the
Respondent has not in any manner, directly or indirectly, sought by agreement, communication, or
conference with anyone to fix the statement of qualificationsprice of the Respondent or any Respondent,
or to fix any overhead, profit, or cost element of the statement of qualificationsprice, or of that of any other
Respondent, or to secure any advantage against the public body awarding the contract of anyone
interested in the proposed contract; that all statements contained in the statement of qualificationsare
true; and, further, that the Respondent has not, directly or indirectly, submitted his or her statement of
qualificationsprice or any breakdown thereof, or the contents thereof, or divulged information or data
relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association,
organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham
statement of qualification.
Note: The above noncollusion affidavit is part of the statement of qualification. Signing this statement of
qualificationson the signature portion thereof shall also constitute signature of this noncollusion affidavit.
Respondents are cautioned that making a false certification may subject the certifier to criminal
prosecution.
Signed____________________________________________________________________________
State of California, County of __________________________________________________________
Subscribed and sworn to (or affirmed) before me on this________ day of_____________, 20____, by
________________________, proved to me on the basis of satisfactory evidence to be the person(s)
who appeared before me.
________________________
Notary Public Signature Notary Public Seal
THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE STATEMENT OF QUALIFICATION.
STATEMENT OF QUALIFICATIONS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED
NONRESPONSIVE.
ATTACHMENT C
NON-COLLUSION AFFIDAVIT
CITY OF SANTA ANA
RFQ No. 22-005 State Legislative Advocacy Services Page 27 of 29
The prospective participant certifies, by signing and submitting this bid or statement of qualification, to
the best of his or her knowledge and belief, that:
(1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned,
to any person for influencing or attempting to influence an officer or employee of any Federal
agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member
of Congress in connection with the awarding of any Federal contract, the making of any Federal
grant, the making of any Federal loan, the entering into of any cooperative agreement, and the
extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan,
or cooperative agreement.
(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person
for influencing or attempting to influence an officer or employee of any Federal agency, a Member
of Congress, an officer or employee of Congress, or an employee of a Member of Congress in
connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned
shall complete and submit Standard Form-LLL, "Disclosure of Lobbying Activities," in
conformance with its instructions.
This certification is a material representation of fact upon which reliance was placed when this transaction
was made or entered into. Submission of this certification is a prerequisite for making or entering into
this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required
certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for
each such failure.
The prospective participant also agrees by submitting his or her bid or statement of qualificationsthat he
or she shall require that the language of this certification be included in all lower tier subcontracts, which
exceed $100,000 and that all such subrecipients shall certify and disclose accordingly.
Signed:
Title:
Firm:
Date:
THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE STATEMENT OF QUALIFICATION.
STATEMENT OF QUALIFICATIONS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED
NONRESPONSIVE.
ATTACHMENT D
NON-LOBBYING CERTIFICATION
CITY OF SANTA ANA
RFQ No. 22-005 State Legislative Advocacy Services Page 28 of 29
The undersigned consultant or corporate officer, during the performance of this contract, certifies as
follows:
1. The Consultant shall not discriminate against any employee or applicant for employment because of
race, color, religion, sex, or national origin. The Consultant shall take affirmative action to ensure that
applicants are employed, and that employees are treated during employment without, regard to their
race, color, religion, sex, or national origin. Such action shall include, but not be limited to, the
following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising;
layoff or termination; rates of pay or other forms of compensation; and selection for training, including
apprenticeship. The Consultant agrees to post in conspicuous places, available to employees and
applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination
clause.
2. The Consultant shall, in all solicitations or advertisements for employees placed by or on behalf of
the Consultant, state that all qualified applicants will receive consideration for employment without
regard to race, color, religion, sex, or national origin.
3. The Consultant shall send to each labor union or representative of workers with which he/she has a
collective bargaining agreement or other contract or understanding, a notice to be provided advising
the said labor union or workers’ representatives of the Consultant’s commitments under this section,
and shall post copies of the notice in conspicuous places available to employees and applicants for
employment.
4. The Consultant shall comply with all provisions of Executive Order 11246 of September 24, 1965,
and of the rules, regulations, and relevant orders of the Secretary of Labor.
5. The Consultant shall furnish all information and reports required by Executive Order 11246 of
September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant
thereto, and will permit access to his/her books, records, and accounts by the administering agency
and the Secretary of Labor for purposes of investigation, to ascertain compliance with such rules,
regulations, and orders.
6. In the event of the Consultant’s non-compliance with the nondiscrimination clauses of this contract or
with any of the said rules, regulations, or orders, the contract may be canceled, terminated, or
suspended in whole or in part and the Consultant may be declared ineligible for further Government
contracts or federally assisted construction contracts in accordance with procedures authorized in
Execution Order 11246 of September 24, 1965, and such other sanctions may be imposed and
remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule,
regulations, or order of the Secretary of Labor, or as otherwise provided by law.
ATTACHMENT E
NON-DISCRIMINATION CERTIFICATION
CITY OF SANTA ANA
RFQ No. 22-005 State Legislative Advocacy Services Page 29 of 29
7. The Consultant shall include the portion of the sentence immediately preceding paragraph (1) and
the provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted
by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive
Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontract
or purchase order as the administering agency may direct as means of enforcing such provisions,
including sanctions for noncompliance; provided, however, that in the event the Consultant becomes
involved in, or is threatened with, litigation with a subconsultant or vendor as a result of such direction
by the administering agency, the Consultant may request that the United States enter into such
litigation to protect the interests of the United States.
8. Pursuant to California Labor Code Section 1735, as added by Chapter 643 Stats. 1939, and as
amended, no discrimination shall be made in the employment of persons upon public works because
of race, religious creed, color, national origin, ancestry, physical handicaps, mental condition, marital
status, or sex of such persons, except as provided in Section 1420, and any consultant of public
works violating this Section is subject to all the penalties imposed for a violation of the Chapter.
Signed:
Title:
Firm:
Date:
THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE STATEMENT OF QUALIFICATION.
STATEMENT OF QUALIFICATIONS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED
NONRESPONSIVE.
Page 1 of 8
AGREEMENT WITH TOWNSEND PUBLIC AFFAIRS
FOR STATE LEGISLATION ADVOCACY SERVICES
THIS AGREEMENT is made and entered into this 1st day of March, 2022, by and between
Townsend Public Affairs, Inc. (“Consultant”), and the City of Santa Ana, a charter city and
municipal corporation organized and existing under the Constitution and laws of the State of
California (“City”).
RECITALS
A. On December 23, 2021, the City issued Request for Qualifications No. 22-005, by
which it sought proposals from qualified firms to provide state legislative advocacy
services on the City’s behalf.
B. Consultant submitted a responsive proposal that was selected by the City.
Consultant represents that it is able and willing to provide the services described in
the scope of work that was included in RFQ No. 22-005.
C. In undertaking the performance of this Agreement, Consultant represents that it is
knowledgeable in its field and that any services performed by Consultant under this
Agreement will be performed in compliance with such standards as may reasonably
be expected from a professional consulting firm in the field.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the
terms and conditions hereinafter set forth, the parties agree as follows:
1. SCOPE OF SERVICES
Consultant shall perform the services described in the scope of work that was included in
RFQ No. 22-005, which is attached as Exhibit A, and as further delineated in Consultant’s
proposal, which is attached as Exhibit B and incorporated in full.
2. COMPENSATION
a. City agrees to pay, and Consultant agrees to accept as total payment for its services
under this Agreement, the rates and charges identified in Exhibit B for Contract
Years 1 through 4. The total annual sum to be expended shall not exceed $60,000
for Contract Years 1 and 2 and $66,000 for Contract Years 3 and 4 (year 4 only if
Agreement is extended pursuant to Section 3 below).
b. Consultant shall not be reimbursed for any expenses unless authorized in writing
by City.
c. Payment by City shall be made within forty-five (45) days following receipt of
proper invoice evidencing work performed, subject to City accounting procedures.
Payment need not be made for work which fails to meet the standards of
performance set forth in the Recitals and Scope of Work, which may reasonably be
expected by City.
Page 2 of 8
3. TERM
This Agreement shall commence on the date first written above and terminate on February
28, 2025, unless terminated earlier in accordance with Section 16, below. The term of this
Agreement may be extended for one 1-year period upon a writing executed by the City Manager
and City Attorney.
4. INDEPENDENT CONTRACTOR
Consultant shall, during the entire term of this Agreement, be construed to be an
independent contractor and not an employee of the City. This Agreement is not intended nor shall
it be construed to create an employer-employee relationship, a joint venture relationship, or to
allow the City to exercise discretion or control over the professional manner in which Consultant
performs the services which are the subject matter of this Agreement; however, the services to be
provided by Consultant shall be provided in a manner consistent with all applicable standards and
regulations governing such services. Consultant shall pay all salaries and wages, employer's social
security taxes, unemployment insurance and similar taxes relating to employees and shall be
responsible for all applicable withholding taxes.
5. OWNERSHIP OF MATERIALS
This Agreement creates a non-exclusive and perpetual license for City to copy, use,
modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property
embodied in plans, specifications, studies, drawings, estimates, and other documents or works of
authorship fixed in any tangible medium of expression, including but not limited to, physical
drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or
caused to be prepared by Consultant under this Agreement (“Documents & Data”). Consultant
shall require all subcontractors to agree in writing that City is granted a non-exclusive and
perpetual license for any Documents & Data the subcontractors prepares under this Agreement.
Consultant represents and warrants that Consultant has the legal right to license any and all
Documents & Data. Consultant makes no such representation and warranty in regard to
Documents & Data which were provided to Consultant by the City. City shall not be limited in
any way in its use of the Documents and Data at any time, provided that any such use not within
the purposes intended by this Agreement shall be at City’s sole risk.
6. INSURANCE
Prior to undertaking performance of work under this Agreement, Consultant shall maintain
and shall require its subcontractors, if any, to obtain and maintain insurance as described below:
a. Commercial General Liability Insurance. Consultant shall maintain commercial
general liability insurance naming the City, its officers, employees, agents,
volunteers and representatives as additional insured(s) and shall include, but not be
limited to protection against claims arising from bodily and personal injury,
including death resulting therefrom and damage to property, resulting from any act
or occurrence arising out of Consultant’s operations in the performance of this
Agreement, including, without limitation, acts involving vehicles. The amounts of
Page 3 of 8
insurance shall be not less than the following: single limit coverage applying to
bodily and personal injury, including death resulting therefrom, and property
damage, in the total amount of $1,000,000 per occurrence, with $2,000,000 in the
aggregate. Such insurance shall (a) name the CITY, its officers, employees, agents,
volunteers and representatives as additional insured(s); (b) be primary with respect
to insurance or self-insurance programs maintained by the CITY; and (c) contain
standard separation of insureds provisions.
b. Business automobile liability insurance, or equivalent form, with a combined single
limit of not less than $1,000,000 per occurrence. Such insurance shall include
coverage for owned, hired and non-owned automobiles.
c. Worker’s Compensation Insurance. In accordance with the California Labor Code,
Consultant, if Consultant has any employees, is required to be insured against
liability for worker’s compensation or to undertake self-insurance. Prior to
commencing the performance of the work under this Agreement, Consultant agrees
to obtain and maintain any employer’s liability insurance with limits not less than
$1,000,000 per accident.
d. If Consultant is or employs a licensed professional such as an architect or engineer:
Professional liability (errors and omissions) insurance, with a combined single limit
of not less than $1,000,000 per claim with $2,000,000 in the aggregate.
e. The following requirements apply to the insurance to be provided by Consultant
pursuant to this section:
(i) Consultant shall maintain all insurance required above in full force and
effect for the entire period covered by this Agreement.
(ii) Certificates of insurance shall be furnished to the City upon execution of
this Agreement and shall be approved by the City.
(iii) Certificates and policies shall state that the policies shall not be cancelled
or reduced in coverage or changed in any other material aspect, by
consultant, without thirty (30) days prior written notice to the City.
(iv) Consultant shall supply City with a fully executed additional insured
endorsement.
f. If Consultant fails or refuses to produce or maintain the insurance required by this
section or fails or refuses to furnish the City with required proof that insurance has
been procured and is in force and paid for, the City shall have the right, at the City’s
election, to forthwith terminate this Agreement. Such termination shall not affect
Consultant’s right to be paid for its time and materials expended prior to notification
of termination. Consultant waives the right to receive compensation and agrees to
indemnify the City for any work performed prior to approval of insurance by the
City.
Page 4 of 8
7. INDEMNIFICATION
Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers,
agents, employees, consultants, special counsel, and representatives from liability: (1) for personal
injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for
personal injury, including death, and claims for property damage, which may arise from the
negligent operations of the Consultant or its Consultants, subcontractors, agents, employees, or
other persons acting on their behalf which relates to the services described in section 1 of this
Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution,
judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement.
This indemnity and hold harmless agreement applies to all claims for damages, just compensation,
restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the
events referred to in this Section or by reason of the terms of, or effects, arising from this
Agreement. The Consultant further agrees to indemnify, hold harmless, and pay all costs for the
defense of the City, including fees and costs for special counsel to be selected by the City,
regarding any action by a third party challenging the validity of this Agreement, or asserting that
personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal
or property rights arises by reason of the terms of, or effects arising from this Agreement. City
may make all reasonable decisions with respect to its representation in any legal proceeding.
Notwithstanding the foregoing, to the extent Consultant’s services are subject to Civil Code
Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section
2782.8, to claims that arise of, pertain to, or relate to the negligence, recklessness, or willful
misconduct of the Consultant.
8. INTELLECTUAL PROPERTY INDEMNIFICATION
Consultant shall defend, indemnify and hold harmless the City, its officers, agents,
representatives, and employees against any and all liability, including costs, and attorney’s fees,
for infringement of any United States’ letters patent, trademark, or copyright contained in the work
product or documents provided by Consultant to the City pursuant to this Agreement.
9. RECORDS
Consultant shall keep records and invoices in connection with the work to be performed
under this Agreement. Consultant shall maintain complete and accurate records with respect to
the costs incurred under this Agreement and any services, expenditures, and disbursements
charged to the City for a minimum period of three (3) years, or for any longer period required by
law, from the date of final payment to Consultant under this Agreement. All such records and
invoices shall be clearly identifiable. Consultant shall allow a representative of the City to
examine, audit, and make transcripts or copies of such records and any other documents created
pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all
work, data, documents, proceedings, and activities related to this Agreement for a period of three
(3) years from the date of final payment to Consultant under this Agreement.
10. CONFIDENTIALITY
If Consultant receives from the City information which due to the nature of such
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information is reasonably understood to be confidential and/or proprietary, Consultant agrees that
it shall not use or disclose such information except in the performance of this Agreement, and
further agrees to exercise the same degree of care it uses to protect its own information of like
importance, but in no event less than reasonable care. “Confidential Information” shall include all
nonpublic information. Confidential information includes not only written information, but also
information transferred orally, visually, electronically, or by other means. Confidential
information disclosed to either party by any subsidiary and/or agent of the other party is covered
by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any
information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the
Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant
without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e)
is independently developed by the Consultant without reference to information disclosed by the
City.
11. CONFLICT OF INTEREST CLAUSE
Consultant covenants that it presently has no interest and shall not have interests, direct or
indirect, which would conflict in any manner with performance of services specified under this
Agreement.
12. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this Agreement
shall be in writing and shall be deemed to be properly given if delivered in person or mailed by
first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in
the manner provided in this Section, to the following persons:
To City:
Clerk of the City Council
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
With courtesy copies to:
City Manager
City of Santa Ana
20 Civic Center Plaza (M-31)
P.O. Box 1988
Santa Ana, California 92702
To Consultant: Townsend Public Affairs, Inc.
Attn: Christopher Townsend, President
925 L Street, Suite 1404
Sacramento, CA 95814
Page 6 of 8
A party may change its address by giving notice in writing to the other party. Thereafter,
any communication shall be addressed and transmitted to the new address. If sent by mail,
communication shall be effective or deemed to have been given three (3) days after it has been
deposited in the United States mail, duly registered or certified, with postage prepaid, and
addressed as set forth above. If sent by fax, communication shall be effective or deemed to have
been given twenty-four (24) hours after the time set forth on the transmission report issued by the
transmitting facsimile machine, addressed as set forth above. For purposes of calculating these
time frames, weekends, federal, state, County or City holidays shall be excluded.
13. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and
Consultant regarding the subject matter herein, and supersedes any and all other agreements, oral
or written, between the parties. In the event of a conflict between the terms of this Agreement and
any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be
modified except by written instrument signed by the City and by an authorized representative of
Consultant. The parties agree that any terms or conditions of any purchase order or other
instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not
bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no
representations, inducements, promises or agreements, orally or otherwise, have been made by any
party, or anyone acting on behalf of any party, which are not embodied herein.
14. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Consultant,
Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior
written consent of the City and any such assignment, transfer, delegation or subcontract without
the City’s prior written consent shall be considered null and void. Nothing in this Agreement shall
be construed to limit the City’s ability to have any of the services which are the subject to this
Agreement performed by City personnel or by other consultants retained by City.
15. WAIVER
No waiver of breach, failure of any condition, or any right or remedy contained in or
granted by the provisions of this Agreement shall be effective unless it is in writing and signed by
the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or
remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not
similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies.
16. TERMINATION
This Agreement may be terminated by the City upon thirty (30) days written notice of
termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant
compensation for all services performed by Consultant prior to receipt of such notice of
termination, subject to the following conditions:
Page 7 of 8
a. As a condition of such payment, the Executive Director may require Consultant to
deliver to the City all work product completed as of such date, and in such case
such work product shall be the property of the City unless prohibited by law, and
Consultant consents to the City's use thereof for such purposes as the City deems
appropriate.
b. Payment need not be made for work which fails to meet the standard of
performance specified in the Recitals of this Agreement.
17. NON-DISCRIMINATION
Consultant shall not discriminate because of race, color, creed, religion, sex, marital status,
sexual orientation, gender identity, gender expression, gender, medical conditions, genetic
information, or military and veteran status, age, national origin, ancestry, or disability, as defined
and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization,
promotion, termination or other employment related activities or any services provided under this
Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all
applicable federal, state and local laws and regulations.
18. JURISDICTION-VENUE
This Agreement has been executed and delivered in the State of California and the validity,
interpretation, performance, and enforcement of any of the clauses of this Agreement shall be
determined and governed by the laws of the State of California. Both parties further agree that
Orange County, California, shall be the venue for any action or proceeding that may be brought or
arise out of, in connection with or by reason of this Agreement.
19. PROFESSIONAL LICENSES
Consultant shall, throughout the term of this Agreement, maintain all necessary licenses,
permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder
and required by the laws and regulations of the United States, the State of California, the City of
Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and
in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and
exemptions. Said inability shall be cause for termination of this Agreement.
20. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature herein below has the
power, authority and right to bind their respective parties to each of the terms of
this Agreement, and shall indemnify City fully, including reasonable costs and
attorney’s fees, for any injuries or damages to City in the event that such authority
or power is not, in fact, held by the signatory or is withdrawn.
b. All exhibits referenced herein and attached hereto shall be incorporated as if fully
set forth in the body of this Agreement.
Page 8 of 8
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first
above written.
ATTEST: CITY OF SANTA ANA
________________________ _________________________
Daisy Gomez Kristine Ridge
Clerk of the Council City Manager
APPROVED AS TO FORM TOWNSEND PUBLIC AFFAIRS
SONIA R. CARVALHO
City Attorney
By: _____________________ ____________________________
John M. Funk Name:
Sr. Assistant City Attorney Title:
CITY OF SANTA ANA
RFQ No. 22-005 State Legislative Advocacy Services
I.DESCRIPTION
The City of Santa Ana is seeking statements of qualifications from a qualified firm to provide legislative
advocacy services. The firm works under the policy direction of the Mayor and City Council and is
administratively responsible to the City Manager. The principle responsibility of the firm will be to provide
legislative advocacy services to augment the City’s existing relationships with federal legislators and policy
administrators.
II.SCOPE OF SERVICES
1.HELP SET LEGISLATIVE PRIORITIES: Work with the City Council, the City Manager, and other City staff
to discuss goals, objectives, opportunities and priorities.
2.ADVOCATE ON THE CITY’S BEHALF: Advocate the City’s position to members of the State Assembly,
State Senate, State agencies, and other interested parties. Identify opportunities for elected officials and
City officials to participate in the legislative process and make recommendations. Those opportunities
include, but are not limited to, communication to legislators, providing testimony at legislative hearings, and
communication with the Governor and the Governor’s staff.
3.LEGISLATIVE RESEARCH AND ANALYSIS: At the request of the City, research, provide information, and
prepare written reports on a variety of topics, including, but not limited to, the following:
a.State laws/regulations or proposed legislation
b.Legislative hearings, reports and testimony
c.State funding opportunities
d.Reporting and data that may impact City operations
4.KEEP THE CITY UPDATED ON PERTINENT LEGISLATION: Provide updates on state legislation that
affects the City’s legislative priorities. Identify potential future legislative issues or opportunities that may
interest the City, and help position the City to benefit from new laws/regulations/policies, programs, or
funding opportunities.
5.RELATIONSHIP-BUILDING WITH THE STATE: Support a positive relationship with the Governor's office,
State Legislature, Governor’s office, and other State agencies. Assist in establishing relations between
councilmembers/City staff and legislative persons, including chairs and consultants of key committees and
other important policymakers. Coordinate meetings with State Legislators and state agency leaders to
provide the City the opportunity to meet with key decision-makers on pertinent City issues.
6.RELATIONSHIP-BUILDING WITH LOCAL AND REGIONAL PARTNERS ON STATEWIDE ISSUES:
When appropriate, coordinate and cooperate with other organizations, municipalities, companies and firms
having similar legislative objectives as the City. Where appropriate, advocate positions on legislation and
work to secure language in law that will advance the City’s interests.
7.PREPARE POSITION LETTERS AND DRAFT LEGISLATVE LANGUAGE: At the request of the City,
assist with drafting position letters on legislation or language for City policy resolutions.
8.MONTHLY REPORTS: Provide regular updates on the political landscape in Sacramento to help provide
context, and identify opportunities and potential issues. Provide monthly reports of activities pursued or
EXHIBIT A
SCOPE OF SERVICES
EXHIBIT A
CITY OF SANTA ANA
RFQ No. 22-005 State Legislative Advocacy Services
accomplished on behalf of the City.
9.ANNUAL IN-PERSON MEETING REQUIRED: Arrange for an annual visit to the City of Santa Ana for a
legislative committee meeting and/or to meet with the City Manager and/or designated City officials.
10.FPPC FILINGS: Prepare and file all applicable Fair Political Practices Commission lobbying documents and
reports within all applicable deadlines, per the provisions of the Political Reform Act of 1974 as amended.
Provide the City notification of any changes or modifications that may be pertinent.
Proposal for State Legislative Advocacy Services | City of Santa Ana Page 1
Table of Contents
Proposal for State
Legislative Advocacy Services
January 21, 2022
Proposal for State Legislative Advocacy Services | City of Santa Ana Page 2
January 21, 2022
Daniel A. Soto, Management Assistant
City of Santa Ana – City Manager’s Office
20 Civic Center Plaza
Santa Ana, CA 92701
Dear Mr. Soto:
Thank you for the opportunity for Townsend Public Affairs, Inc. (“TPA”) to submit our proposal for
Legislative Advocacy Services to the City of Santa Ana (“City”).
TPA has been proud and honored to serve as the state legislative advocate for the City over the
past 22 years. During our tenure, TPA has demonstrated its focused and unwavering commitment
to the legislative platform and funding priorities of the City, securing over $79.4 million in funding
for the City, while serving as an extension of the City staff.
Since its inception in 1998, TPA has earned the reputation as Champions for Better
Communities by providing the experience, resources, and relationships expected from a premier
legislative advocacy and grant writing firm while also giving clients the unique brand of customer
service they deserve: personal attention, maximum accessibility, and passion for their mission.
Our strategic approach to advocacy and funding is tailored to meet the individual needs of each
client by leveraging the breadth and depth of our team as well as our vast network of relationships
with key stakeholders and decision makers.
Utilizing this method on behalf of our clients, TPA has shepherded over 100 legislative and
regulatory proposals into law, and secured over $2.2 billion in grants from state, federal,
and local government agencies as well as nonprofit foundations and private companies.
Thank you again for your interest in our firm and your consideration of this proposal. This
statement of qualifications will be valid for ninety (90) days. Please contact us if you have any
questions or need additional information. We would be honored to continue to serve the City of
Santa Ana.
Yours truly,
Christopher Townsend
President
Principal who can make legally binding commitments for TPA
Proposal for State Legislative Advocacy Services | City of Santa Ana Page 3
2. STATEMENT OF AGREEMENT
Proposal for State Legislative Advocacy Services | City of Santa Ana Page 4
3. FIRM & TEAM EXPERIENCE
i. A GENERAL DESCRIPTION OF THE FIRM, INCLUDING SIZE, NUMBER OF EMPLOYEES, NUMBER OF
CREDENTIALED ACTUARIES WITH THEIR AFFILIATIONS, AND ANY PAST OR CONTEMPLATED
CHANGES IN OWNERSHIP.
TPA is a state and federal legislative advocacy and grant writing firm that provides lobbying and
funding services to public agencies and nonprofit organizations throughout California.
Founder/Owner/President: Christopher Townsend
Advocacy Success: Shepherded over 100 client-sponsored legislative proposals into law
Funding Success: Over $2.2 billion in state, federal, and local government grants as well
as grants from nonprofit organizations and private companies
Longevity: 23 years (founded in 1998)
Number of Employees: 16
Number of Registered State and Federal Lobbyists and Grant Writers: 13
Number of Offices: Five
o TPA State Capitol Office, Sacramento
o TPA Federal Office, Washington, DC
o TPA Northern California Office, Oakland
o TPA Central California Office, Fresno
o TPA Southern California Office, Newport Beach
Types of Clients:
o City Governments
o County Governments
o Water and Sanitation Districts
o Transportation Districts
o K-12 School Districts
o Community College Districts
o Parks and Recreation Districts
o Fire Protection Districts
o Museums, Science Centers, and Cultural Facilities
Ranking by Revenue Reported to the California Secretary of State:
o 7th of 486 Firms Registered for 2019-20 Legislative Session
o 98th Percentile
Changes in Ownership: None
Proposal for State Legislative Advocacy Services | City of Santa Ana Page 5
EXPERIENCE
ii. NAME AND CONTACT INFORMATION OF THE LEAD PROJECT MANAGER TO BE
ASSIGNED TO THE ENGAGEMENT.
Lead Project Manager: TPA Vice President Casey Elliott
Contact Information:
Address: 925 L Street, Suite 1404, Sacramento, CA 95814
Email Address: celliott@townsendpa.com
Phone Number: (916) 447-4086
iii. RESUMES FOR THE PROFESSIONAL STAFF ASSIGNED TO THE ENGAGEMENT.
CLIENT SERVICE TEAM
With a team of 13 legislative and funding advocates, TPA has the breadth and depth of
experience AND the ability to deploy as many advocates as needed to maximize success for
the City while minimizing the burden on City staff. TPA proposes a dedicated a team of five
advocates to perform state legislative advocacy services for the City:
1. Christopher Townsend
President
Project Role: Senior Strategic Advisor
2. Casey Elliott
Vice President
Project Role: Lead Project Manager and Legislative Advocate
3. Cori Takkinen
Vice President
Project Role: Legislative Advocate
4. Niccolo De Luca
Vice President
Project Role: Legislative Advocate
5. Carly Shelby
Legislative Associate
Project Role: Legislative Advocate
The TPA State Capitol Office is located across the street from the State Capitol building, which
allows us to engage with key decision makers in a timely manner. The City may also access
the TPA State Capitol office as a venue for advocacy meetings or a temporary work area
when City staff visits Sacramento. Additionally, the TPA Southern California Office, located in
Newport Beach, gives TPA the ability to meet in-person with City staff and departments with
little notice.
Resumes for each member of the client service team are included on the following pages
Proposal for State Legislative Advocacy Services | City of Santa Ana Page 6
EXPERIENCE
Christopher Townsend, President: Christopher founded TPA in 1998 and
has 40 years of experience in public affairs, legislative advocacy, and grant
writing. Christopher and TPA have represented over 315 clients, including
235 local public agencies, such as cities, counties, transportation agencies,
water and sanitation districts, elementary and secondary school districts,
community college districts, park and recreation districts, and other special
districts, as well as nonprofit organizations.
Townsend Public Affairs, Inc.
President 1998-Present
Christopher provides leadership to a team of 13 advocates and grant writers while managing the
development and implementation of strategies for the agendas of each client. His achievements
include:
Under Christopher’s leadership, TPA has become one of the most successful advocacy firms
in California (and is continually recognized as a “top ten” firm registered with the California
Secretary of State) while still providing the personalized attention and focus of a small
boutique firm.
Under Christopher’s leadership, TPA has shepherded over 100 legislative and regulatory
proposals into law over a wide range of policy areas, including local governance, water and
sanitation, transportation, housing and economic development, parks and natural resources,
historical and cultural resources, elementary and secondary education, higher education, and
public safety. The bipartisan capabilities of the firm are evidenced by legislative and funding
successes over the tenure of several federal and state administrations, including: President
Bill Clinton, George W. Bush, Barack Obama, Donald Trump, and Governors Pete Wilson,
Gray Davis, Arnold Schwarzenegger, Jerry Brown, and Gavin Newsom.
Christopher and his team have secured over $2.2 billion in local, regional, state, and federal
government grants as well as private and nonprofit grants for a multitude of legacy projects in
the policy sectors of water and sanitation, transportation, education, housing and economic
development, parks and natural resources, historical and cultural resources, and public safety.
Maintains close bi-partisan relationships with several members of the California
Congressional delegation, including Senators Feinstein and Padilla, and Representatives
Correa, Torres, Lowenthal, Porter, Levin, Lee, Swalwell, Napolitano, Garamendi, Carbajal,
Desaulnier, Sanchez, Lieu, Harder, McNerney, Calvert, Garcia, Steel, and Kim.
Christopher and TPA have participated in the development and implementation of several
California bond propositions for the statewide ballot to provide capital funding for major
infrastructure projects, including water and sanitation, transportation, education, housing and
economic development, parks and natural resources, and historical and cultural resources,
including Propositions 1, 1B, 1C, 1D, 1E, 12, 13, 14, 40, 47, 50, 55, 68 and 84. Most recently,
Christopher worked closely with the State Legislature and the Governor’s office on the drafting
of SB 5 (De Leon), which authorized a $4 billion park bond that was approved on the
November 2018 statewide ballot as Proposition 68.
Proposal for State Legislative Advocacy Services | City of Santa Ana Page 7
EXPERIENCE
In 1999, Christopher was appointed by Assembly Speaker Antonio Villaraigosa to serve
on the Speaker’s Commission on State and Local Government Finance.
In 1997, Christopher was appointed by Assembly Speaker Cruz Bustamante to serve on
the California Film Commission.
PepsiCo/Taco Bell Corp., Irvine, CA
Senior Director, Government & Community Affairs 1992-1998
Christopher managed and directed government and media relations, crisis management, internal
communications, and marketing publicity. Christopher also managed the political action
committee for state and federal political races. Additionally, Christopher managed community
relations initiatives, corporate philanthropy, and the Taco Bell Foundation.
Stein-Brief Group, Inc., Dana Point, CA
Vice President, Public Affairs 1982-1992
Christopher directed government, community, and media relations at the level, state, and federal
levels, including the management of all political, civic, charitable, and cultural activities.
Christopher provided land-use planning and entitlement process analysis for domestic and
international projects. Christopher also managed activities with numerous state and federal
agencies to ensure compliance with all applicable laws and regulations governing land use.
Finally, Christopher created and directed a political action committee that supported various local,
state, and federal candidates and ballot initiatives.
JFK School of Government, Harvard University, Cambridge, MA
Master of Public Administration 1991
Claremont McKenna College, Claremont, CA
Bachelor of Arts, Political Science, Magna cum Laude, Political Science Honors Prize 1982
Coro Fellow
Southern California 1981
Harry S Truman Scholar
California 1980
Proposal for State Legislative Advocacy Services | City of Santa Ana Page 8
EXPERIENCE
Casey Elliott, Vice President: Casey brings 20 years of legislative and
public policy experience to TPA. Casey develops and implements legislative
strategies for local public agency clients throughout California. Casey
maintains relationships with key members and staff of the State Legislature,
the Administration, and select state agencies. Casey has expertise in the
policy sectors of municipal finance, budget, redevelopment, education, local
governance, water resources, parks and recreation, and cultural resources.
Townsend Public Affairs, Inc.
Vice President 2006-Present
As Vice President, Casey oversees a team of 13 TPA lobbyists registered with the California
Secretary of State. Casey provides timely expert analysis of legislative and budget proposals
introduced each legislative session for their potential effect on TPA clients. Some of Casey’s
accomplishments include:
Working with the City of Santa Ana and the City of Oakland, Casey helped advance
legislation and state budget requests to secure funding for California’s largest cities to help
address issues surrounding homelessness. These efforts culminated in the creation of
the Homeless Emergency Aid Program (HEAP). Approved as part of the 2018 state
budget, HEAP provided a $500 million block grant program designed to provide direct
assistance to cities and counties to address the homelessness crisis. HEAP contained a
specific pot of funding for large cities, including a combined $12.3 million for Oakland and
Santa Ana.
Building on the success of the HEAP program, in 2019 the State Budget created the
Homeless Housing, Assistance and Prevention (HHAP) Grant Program, a $650 million
grant that provides local jurisdictions with funds to support regional coordination and
expand or develop local capacity to address their immediate homelessness challenges.
The HHAP program maintained dedicated funding for California’s largest cities, including
a combined $28.1 million for the cities of Oakland and Santa Ana.
Through his work with the Department of Finance, the Legislature, and the Office of the
Governor, Casey has been able to lessen the impact of RDA dissolution on TPA clients.
Specific outcomes include: having over $35 million in projects in Santa Ana, Lafayette,
Brea, and Hayward recognized as enforceable obligations; facilitating accelerated transfer
of former RDA assets in Buena Park to allow for new development; and the passage of
legislation to allow expenditure of certain development agency bond proceeds.
Casey helped the Rancho Santiago Community College District and Coast Community
College District secure over $68 million in funding through the State Budget for three
capital outlay facilities projects. Casey worked with the districts’ legislative delegation,
budget committee staff, and the Community College Chancellor’s Office to advocate for
the priority budget items, including having the projects recommended for funding by the
Board of Governors of the California Community Colleges. The funding for these three
projects will allow for the design and construction of three new buildings that will provide
state of the art learning environments for community college students in Orange County.
Casey worked closely with the City of Lafayette to establish a small business assistance
program to help local businesses and non-profits lessen the economic impacts from the
Proposal for State Legislative Advocacy Services | City of Santa Ana Page 9
EXPERIENCE
coronavirus. Casey was able to work with the City to promote the program, work directly
with program participants to connect them with available state and federal resources, and
work with businesses to secure funding. Ultimately, the small business assistance
program worked with nearly 100 small businesses, which employed nearly 400 workers,
and were able to secure over $1.5 million in direct funding for the businesses.
Casey helped the Newhall County Water District co-sponsor SB 634 (Wilk) which
established a new water district to serve as the primary water wholesaler and retailer for
the Santa Clarita Valley. Casey coordinated efforts with the other impacted water
agencies and stakeholders to develop a coalition of local support for the legislation. The
legislation, which contained the enabling act for the new district as well as provisions that
allowed for a modified LAFCO process, was approved by the Legislature and signed into
law by Governor Brown.
Assemblyman Tom Umberg
Legislative Assistant 2006
Casey managed legislation for the Member, including education, workers’ compensation, and
school facilities measures. Casey staffed the Member on the Assembly Education committee. He
also worked closely with legislative staff, committee consultants, state agencies, and interested
parties on legislation. In addition, he advised the Member and Chief of Staff on pending legislation.
Secretary of State
Legislative Coordinator 2005-2006
Casey briefed the Secretary of State and senior staff members on legislation affecting the agency.
Casey worked with Division Chiefs, senior staff members, and the Secretary of State to develop
legislative positions for the agency. Casey also worked with Department of Finance, state
agencies, and other interested parties on issues that affected the Secretary of State. In addition,
he researched and drafted legislative proposals for the agency.
Secretary of State
Legislative Analyst 2003-2005
Casey assisted in the research and development of legislation. In addition, Casey worked closely
with the State Legislature, Governor’s Office staff, committee consultants, Department of Finance,
state agencies, and other interested parties on issues that affected the Secretary of State. Some
of Casey’s special projects included staffing various taskforces, assisting in the development of
spending plans for legislatively mandated programs, and election-night support.
Office of the Governor
Senior Legislative Assistant 2000-2003
Casey chaptered all bills that the Governor signed and he processed all vetoed measures. Casey
worked closely with the Secretary of State, Chief Clerk of the Assembly, and the Secretary of the
Senate throughout the bill chaptering process. Casey also supervised a staff of 10 personnel
during the creation and assembly of up to 1500 bill files presented to the Governor.
University of California, Davis
Bachelor of Arts, Political Science 2000
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EXPERIENCE
Cori Takkinen, Vice President: Cori brings 12 years of legislative
advocacy and public policy experience to TPA. Cori has extensive
experience writing grants for various local, regional, state, and federal
opportunities. Cori has expertise in the policy sectors of transportation,
water resources, infrastructure, sanitation, local governance, parks and
recreation, and economic development.
Townsend Public Affairs, Inc.
Vice President 2011-Present
Throughout her tenure at TPA, Cori has been responsible for securing millions in competitive
grant funds for local public agency clients. In addition to her expertise on municipal and water
infrastructure issues, Cori has a strong network of relationships with State Legislators, key staff,
and various state agencies. Some of Cori’s accomplishments include the following:
In the last three years, leveraging relationships with the Orange County legislative
delegation, Los Angeles delegation, and Assembly and Senate Leadership, Cori has
secured over $20 million in State Budget funding for the Discovery Science Foundation.
That funding includes millions of dollars to create parking opportunities in Santa Ana as
well as money to fund the continuing operations of the Discovery Cube Orange County
through the impacts of COVID-19. Cori continues to work with the Cube to identify and
create state funding opportunities that will bring monies back to Santa Ana.
Cori worked with the City of Santa Ana to secure a direct funding allocation in the FY 2018-
19 State Budget in the amount of $4 million to upgrade water infrastructure within the
City. TPA worked with the City’s legislative delegation, staff from the Assembly and Senate
Budget Committees, and the Department of Finance to ensure funding was included in
the State Budget for this critical project to allow the City’s water customers to have real-
time access to their water usage, which will help facilitate water conservation and reduce
customers’ utility bills.
Cori worked with the Orange County Water District and the Orange County Sanitation
District to sponsor AB 2022 (Gordon). The bill allowed for limited bottling of the highly
treated and recycled GWRS water for educational purposes. The bill was the first
legislation in the nation that allowed for the direct bottling of advanced treated recycled
water. TPA secured bi-partisan support for the legislation and it was signed into law.
Worked closely with the State Legislature and Administration on the development and
implementation of Proposition 68, the California Drought, Water, Parks, Climate,
Coastal Protection, and Outdoor Access For All Act of 2018. Cori worked in support
of a variety of clients to create specific funding opportunities to achieve desired results. In
addition to securing funding opportunities for municipalities, Cori’s efforts with Proposition
68 resulted in $4.8 million to fund a conservation program at West Coyote Hills in
Fullerton as well as $3.46 million to fund science education at the Discovery Cube Orange
County.
In the FY 2019-20 State Budget, Cori worked with 5 municipal clients and 1 nonprofit client
to secure $20.2 million in budget earmarks for priority projects, including funding for a
Proposal for State Legislative Advocacy Services | City of Santa Ana Page 11
EXPERIENCE
stormwater treatment facility, historical renovations, park and trail improvements, fire
prevention, and children’s science education.
Leveraging relationships with the State Legislature, Cori secured an earmark in the FY17-
18 State Budget in the amount of $20 million to form the North Orange County Public
Safety Task Force. This Task Force will serve six TPA clients: the cities of Anaheim, Brea,
Buena Park, Fullerton, Placentia, and Stanton. These cities will be able to facilitate
regional collaborative efforts to combat homelessness, youth violence, and other critical
public safety issues in the region.
Cori has been actively engaged in State fire prevention legislation to reduce the risk of
fires caused by above ground utilities as well as to provide opportunities for local
jurisdictions located in high fire hazard severity zones to receive priority for fire mitigation
measures.
Cori worked with the City of Brea to secure over $10 million from local, state, and federal
sources for the Tracks at Brea project. The project is a four-mile multi-use rail to trail
project that will traverse the City. Funding sources include: the US Environmental
Protection Agency, California Natural Resources Agency, Strategic Growth Council,
California Transportation Commission, and the Southern California Association of
Governments.
Cori worked with the City of Laguna Beach to secure $59,628 through the FEMA
Assistance for Firefighter Grant program. Cori worked closely with FEMA program staff to
secure funding for mobile radios and programming equipment that brought the Laguna
Beach Fire Department up to P-25 compliance. Bringing the Fire Department into
compliance has allowed increased coordination and activity with the California Office of
Emergency Services and the State’s Master Mutual Aid Plan.
County of Orange, Board of Supervisors
Policy Advisor for Supervisor John Moorlach 2010
Cori served as a policy advisor for, then-County of Orange Supervisor (and who is now a Senator
in the State Legislature). Cori was responsible for research, analysis, and subsequent
recommendations of all policy issues relating to Orange County Public Works as well as state and
federal legislation. Cori served as a liaison between the Supervisor and County staff, constituents,
and community groups.
Tom Campbell for US Senate Campaign 2010
Chapman University, Orange, CA
Master of Public Administration 2014
Claremont McKenna College, Claremont, CA
Bachelor of Arts Economics and Government with Leadership Sequence 2011
Proposal for State Legislative Advocacy Services | City of Santa Ana Page 12
EXPERIENCE
Niccolo De Luca, Vice President: Niccolo brings 24 years of legislative
and public policy experience to TPA. Niccolo has expertise in the policy
sectors of local governance, parks and recreation, public safety, natural
resources, cultural resources, cannabis, and consumer affairs.
Townsend Public Affairs, Inc.
Vice President 2008-Present
Throughout his tenure at TPA, Niccolo has been responsible for dozens of legislative proposals
that have been signed into law and secured millions in competitive grant funds for local public
agency clients. In addition to his public policy expertise, Niccolo has widespread bi-partisan
relationships with Members and staff of the State Legislature, Governor Newsom Administration,
and relevant agencies. Some of Niccolo’s accomplishments include:
Niccolo led the TPA efforts to secure $33.1 million in critically needed park funding for
cities and nonprofits in the Bay Area, Central Valley, and Southern California. These
efforts included working on the funding guidelines, drafting the applications, lobbying for
the applications, and working hand in hand with the funding agency. Niccolo was the team
lead and instrumental in the many victories of our clients.
Niccolo, in recognizing the need for additional tools to protect public and private
infrastructure from natural disasters such as earthquakes, championed legislation to allow
cities to create a special assessment district to provide low-cost earthquake retrofit loans
in areas with vulnerable housing stock. In addition, Niccolo worked with the City of Oakland
and the City of Los Angeles to create the first ever state loan program for seismic retrofits
of multi-unit buildings.
Niccolo was a major part of the coalition to help pass the state’s first ever medicinal
cannabis regulatory framework legislation. A comprehensive, thorough approach to
statewide medicinal cannabis guidelines has been needed for several years. Niccolo
served as an instrumental member of the statewide coalition that supported the views of
both local government and the industry. Niccolo actively drafted language and advocated
with legislators and staff to ensure statewide regulations would be in the best interest of
cities. Due to these efforts, Niccolo has been recognized as a policy expert on cannabis
policy and has testified before numerous legislative committees on issues related to the
statewide implementation of cannabis regulations.
Niccolo assisted the City of Oakland in securing $2.2 million in State Budget earmarks in
FY14 and FY16. Niccolo coordinated with the Oakland Mayor, State Legislature,
Governor’s Office, and appropriate Administration officials to draft the language for
inclusion into both budgets. Niccolo’s strategy and execution led to two significant financial
wins for the City and their various public safety efforts.
Niccolo worked closely with the City of Oakland to secure four grants in the combined
amount of $18.9 million from the Community Oriented Policing Services (COPS) Hiring
Program. Niccolo developed the applications and shepherded them through the grant
Proposal for State Legislative Advocacy Services | City of Santa Ana Page 13
EXPERIENCE
process, including leveraging relationships with the US Department of Justice and COPS
staff, which resulted in critical federal funding for the City to hire additional police officers.
Niccolo worked with the City of Emeryville to secure $600,000 in federal funding from the
Pre-Disaster Mitigation Grant Program to finance the cost of seismic retrofitting of the
City’s one and only emergency community gathering and housing facility. Niccolo worked
closely with the City and Congresswoman Barbara Lee on the application as well as
development and execution of an advocacy strategy, including the defeat of a hostile
amendment that would have taken the grant away from Emeryville and reverted the funds
back to FEMA.
City of Oakland
Deputy City Administrator 2004-2007
Niccolo was responsible for the daily operations and decision making for the two largest
departments (public works and police department), overseeing a combined annual budget of $323
million. Niccolo also directly supervised four different divisions with 45 employees.
Niccolo provided direct organizational leadership to create a standard operating procedure for a
multi-faceted crime reduction initiative, which was adopted by the City Council and resulted in
crime reduction. Additionally, Niccolo expanded the number of organized neighborhood public
safety gatherings for three consecutive years, with an average of nearly 100 percent annual
increase. Furthermore, Niccolo served as lead administrative staff member for three City Council
committee, providing expertise and support to the Mayor and City Council in the formulation,
interpretation, and application of public policy.
City of Oakland
Assistant Director, Public Works Agency 2001-2004
Niccolo was responsible for three divisions of the public works department (including finance and
human relations), five direct reports, and 40 staff members. Niccolo oversaw the financial
operations of the entire public works department, including revenues and expenditures. Niccolo
implemented procedures to reduce the number of worker’s compensation claims subsequently
adopted for the entire City.
Niccolo also served as the spokesperson of the public works department and maintained all media
relations. Niccolo built strong media relations and served as hearing officer for union grievances,
ultimately helping to improve key relationships with affected unions.
City of Oakland
Assistant to Councilmember Richard Spees 1998-2001
Niccolo served as lead spokesperson for the Council Member within the district. Niccolo improved
the overall district-wide public approval rating of the Council Member through grass roots
marketing campaigns and new information dissemination strategies. Additionally, Niccolo led
constituent services for the district, ensuring proper and efficient service delivery for 58,000
residents.
University of Oregon
Bachelor of Arts, American History 1997
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EXPERIENCE
Carly Shelby, Legislative Associate: Carly brings over three years of
government affairs experience to TPA. Carly has state legislative
experience in areas such as water, solid waste and recycling, revenue and
taxation, housing and land use, community services, pension reform, and
budget. Carly has strong relationships with legislative committee staff,
members of the legislature, and municipal representatives.
Townsend Public Affairs, Inc.
Legislative Associate 2021 – Present
Since joining TPA, Carly has worked with clients to develop their legislative advocacy agenda In
Sacramento. Some of her work includes:
Carly has worked to build advocacy tools for clients such as legislative tracking matrices,
policy issue summaries, and fact sheets. These tools allow clients to develop a successful
advocacy strategy to achieve positive government actions in Sacramento.
Carly has provided expert analysis and feedback on a variety of policy issues for our
clients. She has written letters and official correspondence to bring client concerns to the
attention of decision makers in Sacramento while helping navigate the legislative process.
League of California Cities
Legislative and Policy Development Assistant 2017-2020
Carly was responsible for analyzing legislation and developing strategic policy positions to benefit
cities throughout California. Carly also maintained stakeholder relations with various government
agencies and government-proxy organizations to implement policy agendas crucial to local
government clients.
Press Office of Assembly Speaker Anthony Rendon
Press Intern 2017
Carly worked for Assembly Speaker Anthony Rendon and was responsible for maintaining
communications between the legislature and major news outlets as well as communicating the
Speaker and Democratic Caucus’ policy agendas.
The California Building Industry Association (CBIA)
Government Affairs Intern 2016
Carly worked to implement CBIA’s policy agenda with emphasis on the issue areas of housing
and land use. Carly also provided strategic campaign support on the CBIA sponsored school bond
initiative.
California State University, Sacramento
Bachelor of Arts, Political Science 2021
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EXPERIENCE
iv. A DESCRIPTION OF THE FIRM'S EXPERIENCE IN PROVIDING SIMILAR SERVICES TO
THOSE REQUESTED IN THIS RFQ.
TPA EXPERIENCE PROVIDING ADVOCACY SERVICES
TPA is one of the largest advocacy firms in California and is continually recognized as a “top ten”
firm registered with the California Secretary of State. TPA has provided customized legislative
and funding advocacy for 235 local public agencies throughout the State of California
including the Big 13 cities of Santa Ana, Oakland, Fresno, Anaheim, and Bakersfield.
TPA’s proven methods providing legislative and funding advocacy have generated significant
victories on behalf of our clients. Since 1998, TPA has worked with the Legislature and Executive
branches to shepherd over 100 client-sponsored bills into law and secure over $2.2 billion in
funding for our clients’ priority projects. Our policy expertise includes, but not limited to
transportation, cultural and historical resources, housing, economic development, public safety,
parks and recreation, water and sanitation, and education.
TPA EXPERIENCE WITH THE CITY OF SANTA ANA
TPA was born in Santa Ana and has worked for over 20 years to be an effective legislative
advocate, shepherding City sponsored bills into law and securing funding for legacy projects.
TPA has been privileged to work not only with the City of Santa Ana, but with many of the public
and non-profit institutions that deliver services to residents. In addition to the City, TPA has
provided advocacy and/or grant funding services to:
Rancho Santiago Community College District
Orange County Water District
Discovery Cube Orange County
Santa Ana Unified School District
Orange County High School of the Arts
Orange County Educational Arts Academy
Bowers Museum
Latino Health Access
Our work with these clients has resulted in hundreds of millions of dollars being delivered to the
City of Santa Ana to create new facilities, expand existing operations, and deliver increased levels
of service to the residents of Santa Ana and the surrounding region.
Proposal for State Legislative Advocacy Services | City of Santa Ana Page 16
EXPERIENCE
TPA FUNDING ACHIEVEMENTS ON BEHALF OF THE CITY OF SANTA ANA
In additional to state legislative advocacy, TPA has also provided information and advocated on
behalf of City funding applications at the state level, securing over $83.4 million
Funding Program and City Project Amount Awarded
Project Grant: Delhi Community Center $2,200,000
Project Grant: Delhi Community Center $800,000
Proposition 84 Statewide Parks Program: Jerome Park Community Center $500,000
Madison Park Batting Cage $50,000
Vans for Underserved Kids $60,000
Santa Ana Zoo Commissary $40,000
El Salvador Community Center: Proposition 12 Murray-Haden Grant Program $681,000
Santiago Park: Proposition 12 Riparian and Riverine Habitat Grant Program $150,000
Santiago Park: Proposition 12 Urban Recreational and Cultural Centers Grant Program $742,500
Healthy Community Fund – Eddie West Field $900,000
Land and Water Conservation Fund: Prentice Park $75,000
Land and Water Conservation Fund: Santa Ana Zoo Exhibit Development Project $150,000
Santa Ana Zoo Commissary: Anteaters Exhibit $150,000
Bicycle Transportation Account Grant $1,000,000
Habitat Conservation Program: Santiago Nature Reserve $100,000
Habitat Conservation Fund: Centennial Park Waterfowl Sanctuary $62,500
Habitat Conservation Fund: Cienega de las Ranas Habitat Restoration $60,000
Habitat Conservation Fund: McFadden Triangle Habitat Restoration $75,000
Recreational Trails Grant: Fairview Triangle Habitat Restoration $132,000
Recreational Trails Grant: Santa Ana Golden Loop Rehabilitation Project $253,440
California Gang Reduction, Intervention and Prevention Program $400,000
Proposition 84 Statewide Parks Program: Willard Intermediate Park $4,400,000
Department of Water Resources Grant: Infrastructure Improvements Related to
Diamond Park Mutual Water Company $2,000,000
Proposition 84 Statewide Parks Program: Roosevelt Elementary Park Development $5,000,000
Redevelopment Agency Dissolution Enforceable Obligation $22,000,000
Active Transportation Program Grant: Civic Center Bike Boulevard $3,729,000
Active Transportation Program Grant: Edinger Protected Bike Lanes Project $2,366,000
Active Transportation Program Grant: Santa Ana and Fifth Protected Bike Lane $5,424,000
West Willits Street Protected Bike Lanes $2,970,000
Safe Routes to School Davis Elementary ADA Compliance $5,754,000
Youth Soccer and Recreation Development Grant $1,000,000
Advanced Water Metering Infrastructure $4,000,000
Homeless Emergency Aid Grant Program: Large Cities fund $3,690,885
Homeless Housing, Assistance and Prevention Grant Program: Large City Allocation $8,579,777
Youth Facilities Funding: State Budget Directed Spending $4,000,000
TOTAL FUNDING ACHIEVEMENTS ON BEHALF OF THE CITY OF SANTA ANA $83,495,102
Proposal for State Legislative Advocacy Services | City of Santa Ana Page 17
EXPERIENCE
TPA LEGISLATIVE ADVOCACY ACHIEVEMENTS
Policy Sector Issue Description
Local Governance
Local Control and Finance
Public Facilities and Finance
Public Employee Programs
Contractual Assessment Programs
Infrastructure Financing Opportunities
Public Employee Benefits
PEPRA Compliance
JPA Benefits
Medical Benefits Vesting
Cannabis • Drafting Local and State Cannabis Regulations
Local Control
Transportation
Local Streets and Roads • State Highway Relinquishments
Local Venue Signage on State Highways
State Highway System • State Bond Funding for Highway Projects
Expansion of Toll Lanes/Toll Roads
Water and Sanitation
Water Quality
Drinking Water Public Health Regulations
Groundwater Pollution Liability
Groundwater Management Plans
Direct/Indirect Potable Reuse
Water Infrastructure
State Bond Funding for Water Projects
Local Reliability Projects
Water Conservation Programs
Sanitation Infrastructure • Integrated Regional Watershed Projects
Advanced Water Treatment Facilities
Housing and
Community Development
Affordable Housing • Developing Funding for Affordable Housing
Expanding Affordable Housing Eligibility
Economic Development
Capital Investment Incentive Program Expansion
Enterprise Zone Program Regulations
Military Base Re-Use Land Planning
Redevelopment
Agency Dissolution Process
Developing Post-RDA Funding Sources
State Liability Reduction
Recreation and Natural
Resources
Park Facilities
Joint-Use Projects with Schools Districts
State Bond Funding for Local Park Projects
Propositions 11, 68, and 84)
Greenhouse Gas Reduction • TOD Housing to Support Cap and Trade Objectives
Increase Transit Accessibility for Active Transportation
Cultural and Historical
Resources
Cultural Facilities • CA Cultural and Historical Endowment
CA Nature Education Facilities Program
Public Safety
Public Health
Air Pollution Reduction Methods
Treatment of the Remains of a Deceased
Veteran Resources
Crime Reduction • Sex Trafficking Control
Gun Control
Local Law Enforcement
Increasing Local Police Presence/COPS
Police Body Cameras
Regional Public Safety Task Force Initiatives
Education
Community College Districts
Veterans Resources
Alternative Energy Job Training
ADA Reform
K-12 School Districts • K-12 Safety Planning Programs
Joint Use Projects with Civic Agencies
School Facilities
Charter School Facilities Funding
Community College Facilities Funding
K-12 School District Facilities Funding
A DETAILED SCHEDULE OF OUR STATE, FEDERAL, AND LOCAL LEGISLATIVE
ADVOCACY ACHIEVEMENTS CAN BE PROVIDED UPON REQUEST
Proposal for State Legislative Advocacy Services | City of Santa Ana Page 18
EXPERIENCE
TPA FY 2021-22 STATE BUDGET EARMARKS
This table provides an overview of the direct budget allocations secured on behalf of our clients
from the 2021-22 State Budget. TPA worked closely with our clients to identify priority projects for
each funding request. TPA then worked with members of the Assembly and Senate Budget
Committee, as well as the Governor’s Administration, to ensure our client’s projects were included
in the final budget approved by the Legislature.
Client Name Project Amount Awarded
City of Costa Mesa Regional Fire and Rescue Facility
Improvements $2,500,000
City of Del Mar Del Mar Fairgrounds Operating Shortfall $3,500,000
City of Emeryville Affordable Housing Site Remediation $2,500,000
City of Farmersville Fire Engine Acquisition $750,000
City of Fremont Mission Boulevard Interchange Modernization
Project $7,200,000
City of Fullerton Hunt Library Restoration $2,750,000
Homelessness Recuperative Center $4,000,000
City of Half Moon Bay Carter Park Renovation Project $4,750,000
City of Hayward Hayward Navigation Center $662,000
South Hayward Youth Family Center Project $1,000,000
City of Irvine Bommer Canyon Fire Prevention Efforts $1,000,000
City of Lafayette Safe Pathway for Children Trail $238,000
City of Modesto Infrastructure Improvements to County Islands $5,000,000
City of Oakland
Oakland Fund for Public Innovation for the
California Entrepreneurship Capital in the
Community Initiative
8,000,000
Local Jurisdiction Assistance for Cannabis
Equity Program $9,905,020
Oakland MACRO Project $10,000,000
Port of Oakland Freight and Passenger
Enhancements $280,000,000
City of Pismo Beach Public Safety Communications Equipment $470,000
City of Reedley Olson/Kings River Sewer Main Replacement $2,800,000
City of San Leandro Memorial Park Rehabilitation Project $2,750,000
City of San Pablo Alternative Policing and Mental Health Program $2,000,000
City of Santa Ana Youth Facilities Improvements $4,000,000
City of South San
Francisco Vehicle License Fee Adjustment $3,000,000
City of Tracy Multi-Generational Recreation Center $5,000,000
City of Tustin New Emergency Backup Generator $1,500,000
Discovery Science
Foundation
Discovery Cube of Orange County Re-Opening
Operating Expenses $2,040,000
Discovery Cube of Los Angeles Re-opening
Operating Expenses $2,600,000
North Orange County
Public Safety Task Force
North Orange County Public Safety Task Force
Extension $7,800,000
TOTAL FY 2021-22 STATE BUDGET EARMARKS $377,715,020
Proposal for State Legislative Advocacy Services | City of Santa Ana Page 19
EXPERIENCE
TPA FY 2019-20 STATE BUDGET EARMARKS
This table provides an overview of the direct budget allocations secured on behalf of our clients
from the 2019-20 State Budget. TPA worked closely with our clients to identify priority projects for
each funding request. TPA then worked with members of the Assembly and Senate Budget
Committee, as well as the Governor’s Administration, to ensure our client’s projects were included
in the final budget approved by the Legislature.
Client Name Project Amount Awarded
City of Agoura Hills Stormwater Treatment Project $1,000,000
City of Avalon Underground Fuel Tank Removal and
Replacement $500,000
City of Buena Park Historical Renovations $500,000
City of Costa Mesa Lions Park $1,000,000
City of Dinuba Water Well Replacement $1,000,000
City of Huntington Beach Multi-Use Blufftop Path $1,700,000
City of Laguna Beach Laguna Canyon Road Fuel Modification $1,000,000
City of Oakland
Public Safety Projects $4,000,000
Bus Services $1,000,000
City of Selma Storm Drain, Storage and Recharge $1,500,000
Discovery Cube of
Los Angeles Natural Resources Pavilion $5,000,000
Discovery Cube of
Orange County Property Acquisition/Parking Structure $10,000,0000
East Contra Costa Fire
Protection District
Equipment, Vehicles, and Facilities
Acquisitions and Improvements $500,000
North County
Transit District
Del Marr Bluffs Stabilization Project $6,130,000
Tri Valley Cities Coalition Dublin Sports Grounds All Abilities
Playground $1,400,000
TOTAL FY 2019-20 STATE BUDGET EARMARKS $36,230,000
Proposal for State Legislative Advocacy Services | City of Santa Ana Page 20
EXPERIENCE
v. A LIST OF THE LOCAL OFFICE'S MOST SIGNIFICANT ENGAGEMENTS IN THE LAST
FIVE (5) YEARS, INDICATING WHETHER THEY ARE PUBLIC OR PRIVATE SECTOR,
AND INCLUDING SCOPE OF WORK, DATE, SUPERVISING ACTUARIES, AND NAME
AND TELEPHONE NUMBER OF THE CLIENT CONTACT.
The following list includes the City’s project manager, TPA State Capitol Director Casey Elliott,
located in the TPA State Capitol Office in Sacramento, most significant engagements (all of
which are public sector) of over the past five years:
City of Santa Ana
o TPA Project Manager: Casey Elliott
o Scope of Work: State Legislative Advocacy
o Date of Contract: 1999 to Present
o Contact Name and Title: Daniel Soto, Management Assistant
o Telephone Number: (714) 647-5234
City of Cupertino
o TPA Project Manager: Casey Elliott
o Scope of Work: State Legislative Advocacy Services
o Date of Contract: 2019 to Present
o Contact Name and Title: Katy Nomura, Deputy City Manager
o Telephone Number: (408) 777-4844
City of Lafayette
o TPA Project Manager: Casey Elliott
o Scope of Work: State Legislative Advocacy and Grant Writing
o Date of Contract: 2019 to Present
o Contact Name and Title: Niroop Sirvatsa, City Manager
o Telephone Number: (925) 299-3206
City of Modesto
o TPA Project Manager: Casey Elliott
o Scope of Work: State Legislative Advocacy Services
o Date of Contract: 2020 to Present
o Contact Name and Title: Edgar Garcia, Management Analyst
o Telephone Number: (209) 571-5101
City of Santa Clara
o TPA Project Manager: Casey Elliott and Ben Goldeen
o Scope of Work: State and Federal Legislative Advocacy
o Date of Contract: 2020 to Present
o Contact Name and Title: Deanna Santana, City Manager
o Telephone Number: (408) 615-2210
Proposal for State Legislative Advocacy Services | City of Santa Ana Page 21
EXPERIENCE
City of Temecula
o TPA Project Manager: Casey Elliott and Cori Takkinen
o Scope of Work: State Legislative Advocacy and Grant Writing
o Date of Contract: 2019 to Present
o Contact Name and Title: Randi Johl, Legislative Director
o Telephone Number: (951) 694-6421
City of Tracy
o TPA Project Manager: Casey Elliott and Andres Ramirez
o Scope of Work: State Legislative Advocacy
o Date of Contract: 2019 to Present
o Contact Name and Title: Karin Schnaider, Director of Finance
o Telephone Number: (209) 831-6800
City of Walnut Creek
o TPA Project Manager: Casey Elliott
o Scope of Work: State Legislative Advocacy
o Date of Contract: 2014 to Present
o Contact Name and Title: Carla Hansen, Deputy City Manager
o Telephone Number: (925) 943-5899
Rancho Santiago Community College District
o TPA Project Manager: Casey Elliott and Ben Goldeen
o Scope of Work: State and Federal Legislative Advocacy
o Date of Contract: 2010 to Present
o Contact Name and Title: Marvin Martinez, Chancellor
o Telephone Number: (714) 480-7450
Coast Community College District
o TPA Project Manager: Casey Elliott and Ben Goldeen
o Scope of Work: State and Federal Legislative Advocacy and Grant Writing
o Date of Contract: 2011 to Present
o Contact Name and Title: John Weispfenning, Chancellor
o Telephone Number: (714) 438-4600
East Contra Costa Fire Protection District
o TPA Project Manager: Casey Elliott and Cori Takkinen
o Scope of Work: State Legislative Advocacy and Grant Writing
o Date of Contract: 2018 to Present
o Contact Name and Title: Brian Helmick, Fire Chief
o Telephone Number: (925) 240-2130
Innovative Integrated Health, Inc.
o TPA Project Manager: Casey Elliott and Sean McReynolds
o Scope of Work: State Legislative Advocacy
o Date of Contract: 2020 to Present
Proposal for State Legislative Advocacy Services | City of Santa Ana Page 22
EXPERIENCE
o Contact Name and Title: Phil Tsunoda, Executive Director, Public Policy &
Public Affairs
o Telephone Number: (714) 981-7596
Port of Hueneme
o TPA Project Manager: Casey Elliott
o Scope of Work: State Legislative Advocacy
o Date of Contract: 2015 to Present
o Contact Name and Title: Kristen Decas, CEO and Port Director
o Telephone Number: (805) 488-3677
Proposal for State Legislative Advocacy Services | City of Santa Ana Page 23
4. FEE SCHEDULE
STATE LEGISLATIVE ADVOCACY SERVICES
CONTRACT YEAR MONTHLY FEE* NOT-TO-EXCEED ANNUAL FEE
Contract Year 1 $5,000 $60,000
Contract Year 2 $5,000 $60,000
Contract Year 3 $5,500 $66,000
Optional Contract Extension: Year 4 $5,500 $66,000
Optional Contract Extension: Year 5 $6,000 $72,000
Optional Contract Extension: Year 6 $6,000 $72,000
The monthly fee includes all anticipated hours, hourly rates, and all reasonable business and travel
expenses. At the request of the City, TPA will provide a detailed hourly rate schedule.
Proposal for State Legislative Advocacy Services | City of Santa Ana Page 24
5. CERTIFICATIONS
Proposal for State Legislative Advocacy Services | City of Santa Ana Page 25
CERTIFICATIONS
Proposal for State Legislative Advocacy Services | City of Santa Ana Page 26
CERTIFICATIONS
Proposal for State Legislative Advocacy Services | City of Santa Ana Page 27
CERTIFICATIONS
Proposal for State Legislative Advocacy Services | City of Santa Ana Page 28
6. REFERENCES
Proposal for State Legislative Advocacy Services | City of Santa Ana Page 29
7. CITY INFORMATION: SCOPE OF SERVICES
TPA has NOT and will NOT disclose the information provided by the City for the purpose of
conducting the scope of services to any third party without the City’s written permission.
Proposal for State Legislative Advocacy Services | City of Santa Ana Page 30
8. EVIDENCE OF FINANCIAL CAPACITY
If requested, TPA will provide its most recent audited financial statement evidencing the firm’s
financial capacity to fully perform the required services, including provision of equipment and
personnel expenses over a ninety (90) day period.
Proposal for State Legislative Advocacy Services | City of Santa Ana Page 31
9. INSURANCE
If selected, TPA will provide the required evidence of insurance coverage as set forth in the
standard agreement within ten (10) business days after the receipt of Notice of Intent to Award.
TPA will maintain the insurance coverage required by the City for the duration of the contract.