Loading...
HomeMy WebLinkAboutItem 23 - School Collaboration City Council Subcommittee Parks, Recreation, and Community Services www.santa-ana.org/parks Item # 23 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report March 1, 2022 TOPIC: School Collaboration City Council Subcommittee AGENDA TITLE: Discuss and Provide Input Regarding the Structure of the School Collaboration City Council Subcommittee RECOMMENDED ACTION Discuss and provide input regarding the structure of the School Collaboration City Council Subcommittee that will add an element for joint meetings with Santa Ana Unified School District Governing Board. DISCUSSION The City Council established a Joint Santa Ana Unified School District (SAUSD) and City Council Committee in January 2013 and then disbanded it in February 2020, along with all other subcommittees. On March 2, 2021, the Mayor appointed several councilmembers to ad hoc committees to discuss discrete policy issues: Solid Waste Ad Hoc Committee, Housing Ad Hoc Committee, Homeless Ad Hoc Committee and School Collaboration Ad Hoc Committee. In particular, the School Collaboration Ad Hoc Committee met five times to review and discuss opportunities to collaborate with the various educational institutions in Santa Ana, including all of the public school districts that serve Santa Ana. On August 27, 2021, the School Collaboration Ad Hoc Committee recommended the City Council disband the Ad Hoc Committee and consider a resolution to establish a standing subcommittee that could jointly meet with the SAUSD Governing Board and legislative bodies from other educational institutions. On September 7, 2021, the City Council received direction from the School Collaboration Ad Hoc Committee and adopted Resolution 2021-051 establishing a standing subcommittee, the School Collaboration City Council Subcommittee (Subcommittee). The Subcommittee held their first meeting on October 12, 2021. The Subcommittee, by majority vote, approved the bylaws for the Subcommittee on November 9, 2021 (Exhibit 1) and elected the Chair and Vice Chair officers of the Subcommittee. The Subcommittee School Collaboration City Council Subcommittee March 1, 2022 Page 2 2 4 6 0 held three additional meetings: on December 14, 2021, January 11, 2022, and February 8, 2022. At the January 18, 2022 City Council meeting, the Mayor directed the City Manager to bring an item to the City Council regarding revisiting the Subcommittee structure and adding an element for joint meetings specifically with SAUSD Governing Board for City Council consideration at a future meeting. On February 8, 2022, the Subcommittee members discussed and provided input regarding the structure of the Subcommittee that will add an element for joint meetings with SAUSD Governing Board as follows: Two Subcommittee members were in favor of establishing a separate subcommittee between the SAUSD and City that was in place in the past. In addition, they did not want to disband the current Subcommittee structure. They recommend two subcommittees. One Subcommittee member was in favor of keeping the structure as is and invite other educational intuitions to the meetings as appropriate. One Subcommittee member noted there was outreach (Exhibit 2) to other educational institutions and the only interest received was from SAUSD. At this time, staff seeks direction from the City Council on this matter. ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. FISCAL IMPACT There is no fiscal impact associated with this action. EXHIBIT(S) 1. School Collaboration Subcommittee Bylaws 2. Educational Institution Letter Submitted By: Lisa Rudloff, Executive Dir. of Parks, Recreation and Community Services Approved By: Kristine Ridge, City Manager SCHOOL COLLABORATION CITY COUNCIL SUBCOMMITTEE BYLAWS Approved November 9, 2021 1.0 NAME The name of this advisory body of the City of Santa Ana shall be the School Collaboration City Council Subcommittee (hereinafter “Subcommittee”). 2.0 RESPONSIBILITIES AND DUTIES OF SUBCOMMITTEE 2.1 Create opportunities to collaborate with educational institutions that serve Santa Ana, including public school districts (such as the Santa Ana Unified School District, Garden Grove Unified School Districts, and others), private schools, charter schools, higher education institutions, and others to improve service delivery; and 2.2 Identify existing and future joint-use agreements for City-owned and school district owned facilities to streamline and modernize service delivery; and 2.3 Seek to convene Subcommittee meetings jointly with legislative bodies from other educational institutions; and 2.4 Report to the City Council on its goals and accomplishments. 3.0 MEMBERSHIP The members of the subcommittee (two or three) shall be appointed, and may be removed, by the city council, subject in both appointment and removal by the affirmative votes of a majority of the members. Each member of the subcommittee will serve a two-year term commencing with the first meeting of the newly installed City Council following a general election. 3.1 VACANCIES Vacancies arising from whatever cause shall be filled by a majority vote of the City Council. 3.2 REMOVAL A Subcommittee member may be removed by the city council from the subcommittee in the following circumstances: 3.2.1 Absent from two (2) regular meetings consecutively without permission of the subcommittee expressed in its official minutes; or 3.2.2 Fails to attend at least one-half of the regular meetings within a calendar year; or Exhibit 1 School Collaboration City Council Subcommittee Bylaws Approved November 9, 2021 Page 2 of 3 3.2.3 Is convicted of a crime involving moral turpitude; or 3.2.4 Ceases to be a resident of the city. 4.0 OFFICERS The subcommittee shall elect from its members a chairperson and vice chairperson, each of whom shall serve in such position for the term of one (1) year. No member shall serve in the position of chairperson for more than one (1) term. 4.1 ELECTION The election of each chairperson and vice -chairperson shall be held annually at the July meeting and officers assume their elected positions at the August meeting. 4.2 CHAIR The Chair shall be responsible for the general supervision, direction, and control of the business and affairs of this Subcommittee. The Chair shall preside over all meetings and represent the Subcommittee, the City Council and City staff. 4.3 VICE CHAIR In the absence or resignation of the Chair, the Vice Chair shall perform all of the duties of the Chair, and in so acting, shall have all of the authority of the Chair. The Vice Chair shall have such other powers and perform such other duties as may be prescribed by the Subcommittee. 5.0 MEETINGS All meetings shall be open to the public and shall conform to the provisions of the “Ralph M. Brown Act”. 5.1 AGENDA Agenda items may be submitted thirty-days in advance by any member upon notification to the Chair or City liaison. The agenda shall be established with items as coordinated by the Chair and Recording Secretary. 5.2 PROCEDURES Robert’s Rules of Order shall govern the general conduct of meetings. 5.3 QUORUM A majority of the Subcommittee Members shall constitute a quorum. A majority vote of Subcommittee Members present at a duly constituted meeting shall be required to carry a motion and/or proposal. 5.4 REGULAR MEETINGS Exhibit 1 School Collaboration City Council Subcommittee Bylaws Approved November 9, 2021 Page 3 of 3 Regular meetings of the Subcommittee are scheduled for the second Tuesday of the month. All regular meeting agendas shall be posted in a location accessible to the public at least 72 hours before the time of the meeting and must describe the business to be transacted. 6.0 BYLAWS Amendments to these bylaws are subject by the affirmative votes of a majority of the members. Exhibit 1 MAYOR Vicente Sarmiento MAYOR PRO TEM David Penaloza COUNCILMEMBERS Phil Bacerra Johnathan Ryan Hernandez Jessie Lopez Nelida Mendoza Thai Viet Phan CITY OF SANTA ANA SCHOOL COLLABORATION CITY COUNCIL SUBCOMMITTEE 20 Civic Center Plaza ● P.O. Box 1988 Santa Ana, California 92702 www.santa-ana.org CITY MANAGER Kristine Ridge CITY ATTORNEY Sonia R. Carvalho CLERK OF THE COUNCIL Daisy Gomez October 18, 2021 RE: City of Santa Ana School Collaboration City Council Subcommittee Dear Educational Institution, The Santa Ana City Council established a standing subcommittee, the School Collaboration City Council Subcommittee (Subcommittee). The responsibilities of the Subcommittee is to create opportunities to collaborate with educational institutions that serve Santa Ana, including public school districts, private schools, charter schools, higher education institutions, and others to improve service delivery. The Subcommittee is inviting you to a future meeting to discuss opportunities for collaboration between the City of Santa and your educational institution. Please let us know if you are interested and we will set up a meeting. Thank you for your commitment and contributions to help educate our community. Please know we want to be dedicated partners in that vision if there are joint opportunities that will continue to serve Santa Ana. Sincerely, Subcommittee Members Jessie Lopez, Ward 3 JessieLopez@santa-ana.org Johnathan Ryan Hernandez, Ward 5 JRyanHernandez@santa-ana.org Nelida Mendoza, Ward 6 nmendoza@santa-ana.org Exhibit 2