HomeMy WebLinkAboutItem 14 - Santiago Park Gas House Public Works Agency
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Item # 14
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
February 15, 2022
TOPIC: Santiago Park Gas House
AGENDA TITLE
Approve an Appropriation Adjustment and Increase the Contract Amount by $632,500 for
an Existing Construction Contract with Nationwide General Construction Services, for a
Revised Estimated Project Delivery Cost of $3,296,357, for Santiago Park Gas House
(Project No. 15-2645) (Non-General Fund)
RECOMMENDED ACTION
1. Approve an appropriation adjustment to recognize prior-year fund balance of
$582,500 in the Residential Development District 2 Fund, Prior Year Carry Forward
revenue account, and appropriate the same amount into the Residential Development
District 2, Acquisition and Development, Improvements Other Than Building
expenditure account. (Requires five affirmative votes)
2. Approve an appropriation adjustment to recognize prior-year fund balance of $50,000
in the Sanitary Sewer Capital Fund, Prior Year Carry Forward revenue account, and
appropriate the same amount into the Capital Recovery Charges, Improvements
Other Than Building expenditure account. (Requires five affirmative votes)
3. Approve an amendment to the Project Cost Analysis to reflect the new amount of
$392,938.40 for contract administration, inspection and testing, and a $760,000
project contingency for unanticipated or unforeseen work, subject to non-substantive
changes approved by the City Manager and City Attorney.
4. Approve an amendment to the Fiscal Year 2021-22 Capital Improvement Program in
the amount of $632,500, which includes $82,500 in construction engineering funds
and $550,000 for construction contingency funds, for the Santiago Park Gas House
Project.
DISCUSSION
On March 2, 2021, the City Manager authorized the award of a contract to Nationwide
General Construction Services for The Santiago Park – Gas House Area Development
Project. The project involves the renovation of this structure, renovation of existing
restrooms, and site development, including the construction of an amphitheater,
installation of native riparian landscaping, automatic “smart” irrigation, drainage through
Santiago Park Gas House
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natural infiltration, decomposed granite walkways, site amenities, and interpretive
signage (Exhibit 1).
During construction, a water main broke and flooded the work site. To continue
construction, the project was redesigned to relocate the utilities and raise the grade. With
the redesign, there is opportunity to add a new playground area, slides, install electrical
infrastructure to provide lighting for the Santiago Creek parking lot, and construct a
recreational vehicle pad for the future Park Host Program.
To deliver these additional improvements and capitalize on the existing favorable pricing
of the existing contract with Nationwide General Construction Services (Project No. 15-
2645), staff recommends amending the Fiscal Year 2021-22 Capital Improvement
Program by $632,500 – increasing the construction administration and inspection amount
by $82,500 and project contingencies by $550,000 – for a new estimated project delivery
cost of $3,296,357 (Exhibits 2-3).
ENVIRONMENTAL IMPACT
In accordance with the California Environmental Quality Act, the recommended actions
are exempt from further review. Categorical Exemption Environmental Review No. ER-
2019-59 was filed for the project.
FISCAL IMPACT
Appropriation adjustments are requested to add $632,500 to the contract with Nationwide
General Construction Services as follows: (1) Recognize $582,500 from prior year fund
balance in the Residential Development District 2 Fund, Prior Year Carry Forward
revenue account (No. 31213002-50001) and appropriate the same amount to the
Residential Development District 2, Acquisition & Development, Improvements Other
Than Building expenditure account (No. 31213260-66220); (2) Recognize $50,000 from
prior year fund balance in the Sanitary Sewer Capital Fund, Prior Year Carry Forward
revenue account (No. 05417002-50001), and appropriate the same amount into the
Capital Recovery Charges, Improvements Other Than Building expenditure account (No.
05417647-66220).
Funds are budgeted and available for expenditure as follows:
Fiscal
Year
Accounting Unit
- Account No.
(Project No.)
Fund
Description
Accounting Unit - Account No.
Description Amount
ORIGINAL CONSTRUCTION DELIVERY COST
2020-
21
05113263-66220
(15-2645)
Capital
Outlay
Park Improvements, Improvements
Other Than Building $265,818
2020-
21
31213260-66220
(15-2645)
Residential
Development
District 2
Acquisition and Development,
Improvements Other Than Building $901,505
Santiago Park Gas House
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2
4
2
8
Fiscal
Year
Accounting Unit
- Account No.
(Project No.)
Fund
Description
Accounting Unit - Account No.
Description Amount
2020-
21
31213261-66220
(15-2645)
Residential
Development
District 2
Acquisition and Development In Lieu,
Improvements Other Than Building $496,534
2020-
21
16113263-66220
(15-2645)
PRCSA
Capital
Grants
Santa Ana River Conservancy
Program, Improvements Other Than
Building
$1,000,000
APPROPRIATION ADJUSTMENT
2021-
22
31213260-66220
(15-2645)
Residential
Development
District 2
Acquisition and Development,
Improvements Other Than Building $582,500
2021-
22
05417647-66220
(15-2645)
Sanitary
Sewer
Capital
Capital Recovery Charges,
Improvements Other Than
Building
$50,000
Total $3,296,357
All funds are scheduled for expenditure in Fiscal Year 2021-22. However, any remaining
balances not expended at the end of the fiscal year will be carried forward into FY 2022-
23 for expenditure.
EXHIBIT(S)
1. Location Map
2. Revised Cost Analysis
3. Amendment to Fiscal Year 2021-22 CIP
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency
Approved By: Kristine Ridge, City Manager
PWA
SANTA ANA
PUBLIC WORKS AGENCY
Project No. 15-2645:
Santiago Park- Gas House Area Development
Exhibit 1
Project Location
COST ANALYSIS
PROJECT NO. 15-2645: SANTIAGO GAS HOUSE AREA
EXPENDITURE
CATEGORY
ORIGINAL
AMOUNT
ADDITIONAL
FUNDING NEW TOTAL
Construction Contract $2,143,418.60 $2,143,418.60
Construction Administration,
Inspection, Testing $310,438.40 $82,500.00 $392,938.40
Contingencies $210,000.00 $550,000.00 $760,000.00
Total $2,663,857.00 $632,500.00 $3,296,357
--
CITY OF SANTA ANA FY 21/22CIP
CAPITAL IMPROVEMENT PROJECT WORKSHEET
PROJECT DESCRIPTION:
Project involves the renovation of this structure, renovation of
existing restrooms, and site development, which includes the
construction of an amphitheater, installation of native riparian
landscaping, automatic “smart” irrigation, drainage through natural
infiltration, decomposed granite walkways, site amenities, and
interpretive signage. Improvements also include a new playground
area and new slides that would connect to the lower existing oak
grove picnic areas; installation of new electrical infrastructure which
would provide lighting for the Santiago Creek parking lot; and
construction of a Recreational Vehicle pad for the future Park Host
Program.
PROJECT NEED:
City Council previously approved the renovation of the Santiago Park
Gas House area, west of Valencia Street to Santiago restroom. The
project is currently in construction and a number of community
meetings were held to obtain community input and approval of the
conceptual plan.
PROJECT TITLE:
Santiago Park Gas House Area
Improvements
PROJECT CATEGORY:
City & Park Facility Improvements
Park Facility
LOCATION MAP
AGENCY:DIVISION:CONTACT:DATE:
Parks, Rec. & Community Services Administrative Services Ron Ono, Administrative Services Manager 12-Jan-2022
PROJECT COSTS FY 21/22 FY 22/23 FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28
Construction 632,500 ------
TOTAL 632,500 ------
SOURCE OF FUNDS FY 21/22 FY 22/23 FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28
A & D District 2 In-Lieu 582,500 ------
SEWER 50,000 ------
TOTAL 632,500 ------
EXHIBIT 3