HomeMy WebLinkAboutItem 18 - Aquatics Programs Management and Operation Services Parks, Recreation, and Community Services
www.santa-ana.org/parks
Item # 18
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
January 18, 2022
TOPIC: Aquatics Programs Management and Operation Services
AGENDA TITLE:
Amendment Agreement with Blueray Management, LLC for Management and Operation
Services of the Aquatics Programs at City Pools (General and Non-General Fund)
RECOMMENDED ACTION
Authorize the City Manager to execute an amendment to the agreement with Blueray
Management, LLC for the operation services of the aquatics program at City pools to
include maintenance of the pools and increase the compensation by $263,060, for an
annual amount not to exceed $432,527, which includes a 10% contingency, for the final
term of their agreement from February 1, 2022 through January 31, 2023 and a total
agreement amount not to exceed $771,461 over the total term of the agreement from
February 1, 2020 through January 31, 2023, subject to non-substantive changes
approved by the City Manager and City Attorney.
DISCUSSION
On January 21, 2020, the City Council approved an agreement with Blueray
Management, LLC for the management and operation services of the aquatics programs
at City pools. To improve efficiencies by adding pool maintenance services to the existing
agreement with Blueway, the City is requesting an amendment to the agreement to
include those additional services at a cost of $65,940 per year.
Additionally, staff recommends an amendment to the agreement with Blueray to
accommodate the increase in insurance-related costs for Blueray to operate and manage
the program.
Blueray’s original insurance provider can no longer provide the City-required insurance
coverage. As a result, Blueray requested price quotes from other insurance companies
and discovered that the premium amount was dramatically more (approximately $158,000
more) than was included in their original budget to operate and manage the aquatics
program. It is no longer financially feasible for Blueray to continue with the final renewal
option of the agreement and comply with the insurance requirements. The City desires to
continue the aquatics program with Blueray as the operator of the pools. Therefore, in
order for the arrangement to be financially feasible and allow Blueray to continue with the
Aquatics Programs Management and Operation Services
January 18, 2022
Page 2
2
3
7
8
last renewal option of the agreement, staff recommends an increase in compensation for
this final term.
An overall 10% contingency has also been included in the annual compensation amount
to provide for any unforeseen service request for the management or maintenance of the
pools.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
Funds are budgeted and available in the following account for the current fiscal year and
will be budgeted in the following account for next fiscal year:
Fiscal
Year
Accounting
Unit-Account #
Fund
Description
Accounting Unit,
Account Description
Amount
FY 21-22 01213020-62300
Cannabis
Public Benefit
Fund
PRCSA Youth Services-
Contractual Services
Professional
$84,733.50
FY 21-22 01113230-62300
General Fund Recreation & Community
Services-Contractual
Services Professional
$157,800.00
FY 21-22 01113250-62320
General Fund Park Facilities-Buildings
& Ground Maintenance &
Repair
$54,475.00
FY 22-23 01213020-62300
Cannabis Public
Benefit Fund
PRCSA Youth Services-
Contractual Services
Professional
$84,733.50
FY 22-23 01113250-62320
General Fund Park Facilities-Buildings
& Ground Maintenance &
Repair
$50,785.00
TOTAL $432,527.00
EXHIBIT(S)
1. Agreement Amendment
Submitted By: Lisa Rudloff, Executive Dir. of Parks, Recreation and Community
Services
Approved By: Kristine Ridge, City Manager
Page 1 of 4
FIRST AMENDMENT TO AGREEMENT WITH BLUERAY MANAGEMENT, LLC
TO OPERATE AND MANAGE ALL CITY POOLS
THIS FIRST AMENDMENT to the above-referenced agreement is entered into on January 18, 2022, by
and between Blueray Management, LLC, a California company (“Provider”), and the City of Santa Ana, a
charter city and municipal corporation organized and existing under the Constitution and laws of the State
of California (“City”).
RECITALS
A.The parties entered into Agreement No. A-2020-007 (“Agreement”) dated January 21, 2020, to
provide public pool management, including staffing, training, safety (lifeguard) services.
B.On November 30, 2020, the parties exercised the first of two (2) optional one-year extensions of
the Agreement through January 20, 2022 (A-2020-007-01). The Agreement is current and in-
effect.
C.The parties wish to amend the Agreement to exercise the final extension term of the Agreement;
increase the Scope of Work for operation services of the aquatics program at city pools to include
maintenance of the pools; increase the overall compensation for this Agreement to provide
compensation for the increased services for maintenance, and increased insurance costs for
provision of services from the Agreement and the increased scope of services; amend the payment
schedule related to the maintenance services; and amend the Agreement to provide revised
insurance requirements for inclusion of the increased scope and for services provided from the
original Agreement.
The Parties therefore agree:
1.Section 1, Scope of Work, is hereby amended to increase the scope of services, as detailed in the
attached Exhibit A-1 to this First Amendment, for operation services of the aquatics program at city
pools to include maintenance of the pools.
2.Section 2.b, Compensation, is hereby amended to increase the annual amount for this final extended
term, to cover costs from the Agreement, the increased scope of services, and insurance costs, as
detailed below, and shall not exceed $432,527. This annual not-to-exceed amount for this extended
term includes a 10% contingency for services required at the sole discretion of the City. The total sum
to be expended under this Agreement shall not exceed $771,461. The annual amount shall be paid out
in monthly installments, as detailed in Exhibit A-2 to this First Amendment.
3.Section 3, Term, is amended to extend the term of the Agreement until January 20, 2023.
4.Section 5, Insurance, is amended to remove the original insurance requirements and replace said
insurance requirements as follows:
Prior to undertaking performance of work under this Agreement, Provider shall maintain and shall
require its subcontractors, if any, to obtain and maintain insurance as described below:
a.Minimum Scope and Limit of Insurance
1.Commercial General Liability Insurance. Provider shall maintain commercial
general liability insurance, which shall include, but not be limited to, protection
Exhibit 1
Exhibit 1
Exhibit 1
Exhibit 1
Exhibit 1
Exhibit 1
Exhibit 1
Exhibit 1
Exhibit 1
Exhibit 1
Exhibit 1