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HomeMy WebLinkAboutItem 23 - Water Control Panel Building ServicesPublic Works Agency www.santa-ana.org/pw Item # 23 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report January 18, 2022 TOPIC: Water Control Panel Building Services AGENDA TITLE Approve Agreements with KDC Systems, Trimax, and Instrument Control Services for Water Resources Control Panel Building Services for a Total Amount not to Exceed $750,000 for up to a Five -Year Term (Non -General Fund) RECOMMENDED ACTION Authorize the City Manager to execute agreements with KDC Systems, Trimax, and Instrument Control Services to provide control panel building services, for a three-year term beginning January 18, 2022, and expiring January 17, 2025, with provisions for one, two-year renewal period exercisable by the City Manager and City Attorney, with a shared aggregate amount not to exceed of $750,000, subject to non -substantive changes approved by the City Manager and City Attorney. DISCUSSION The Public Works Agency's Water Resources Division oversees and maintains the daily operations of the City's water and sanitary sewer systems. The water system is composed of approximately 480 miles of water main, 21 groundwater wells, seven pump stations, 10 reservoirs with a storage capacity of 49 million gallons, four pressure regulating stations, and seven connection points to the Metropolitan Water District. The system has an average daily demand of 30 million gallons from its, roughly, 45,000 service connections. Control and monitoring of the water system is coordinated with the City's Supervised Control and Data Acquisition system. The Water Resources Division utilizes numerous industrial control panels (i.e., motor control centers, remote terminal units, switchboards, and programmable logic computers) to control the various mechanical components of the water and sewer system (i.e., variable frequency drives, motor operated vales, magnetic flowmeters, and radio and communication equipment). As a result, the design, construction, and quality assurance testing of industrial control panels provided by certified contractors are crucial to the successful operation of the City's sewer lift stations, water well sites, water pumping stations, and pressure control stations. Agreement for Water Control Panel Building Services January 18, 2022 Page 2 On September 10, 2021, the Public Works Agency issued Request for Proposals (RFP) No. 21-100 for control panel building services services. The RFP was advertised on the City's online bid management and publication system with bids due on October 8, 2021. System records indicate 21 vendors were notified and 20 vendors downloaded proposal files. Four proposals were received and evaluated by a selection committee. Based on the criteria as outlined in the RFP, three of the proposals received were categorized as responsive, and their respective scores are as follows: FIRM LOCATION PROPOSAL SCORE KDC Systems Los Alamitos 94 Trimax Brea 84 Instrument Control Services Ventura 83 In accordance with the RFP scores, staff recommends entering into agreements with KDC Systems, Trimax, and Instrument Control Services to provide control panel building services for the Water Resources Division (Exhibits 1, 2 and 3).The proposals demonstrated high levels of technical competency and experience performing similar services. The proposals contained a clear path toward achieving City goals and objectives, as required by the RFP. ENVIRONMENTAL IMPACT There is no environmental impact associated with the action. FISCAL IMPACT Funds are budgeted and available for expenditure in the current fiscal year and will be budgeted in future fiscal years, including the renewal option, based on the needs of the Water Resources Division. The following is an estimate of expenditures by fiscal year: Fiscal Accounting Unit Fund Accounting Unit, Amount Year - Account # Description Account Description Contract (3-Year Term) Water Utility Production 2021-22 06017640-62300 Water Fund & Supply, Contract $75,000 (Jan -June) Services -Professional Water Utility Production 2022-23 06017640-62300 Water Fund & Supply, Contract $150,000 (July -June) Services -Professional Water Utility Production 2023-24 06017640-62300 Water Fund & Supply, Contract $150,000 (July -June) Services -Professional Agreement for Water Control Panel Building Services January 18, 2022 Page 3 Fiscal Accounting Unit Fund Accounting Unit, Year - Account # Description Account Description Amount Water Utility Production 2024-25 06017640-62300 Water Fund & Supply, Contract $75,000 (July -Jan) Services -Professional Optional Two -Year Extension Water Utility Production 2024-25 06017640-62300 Water Fund & Supply, Contract $75,000 (Jan -June) Services -Professional Water Utility Production 2025-26 06017640-62300 Water Fund & Supply, Contract $150,000 (July -June) Services -Professional Water Utility Production 2026-27 06017640-62300 Water Fund & Supply, Contract $75,000 (July -Jan) Services -Professional Total: $750,000 EXHIBIT(S) 1. Agreement with Instrument Control Services 2. Agreement with Trimax 3. Agreement with KDC Systems Submitted By: Nabil Saba, P.E., Executive Director — Public Works Agency Approved By: Kristine Ridge, City Manager AGREEMENT WITH INSTRUMENT CONTROL SERVICES TO PROVIDE INDUSTRIAL CONTROL PANEL BUILDING AND DESIGN SERVICES THIS AGREEMENT is made and entered into this 18th day of January 2022 by and between Instrument Control Services, a California corporation ("Contractor"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"). RECITALS A. On September 10, 2021, the City issued Request for Proposal No. 21-100, by which it sought qualified contractors to provide industrial control panel construction/fabrication and design services, not including control panel programming and system integration, on an as -needed basis for the Water Resource Division of the City's Public Works Agency. B. Contractor submitted a responsive proposal that was among those selected by the City. Contractor represents that it is able and willing to provide the services described in the scope of work that was included in RFP 21-100. C. In undertaking the performance of this Agreement, Contractor represents that it is knowledgeable in its field and that any services performed by Contractor under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional contracting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES On an on -call basis, and at the City's sole discretion, Contractor shall perform the services described in the scope of work that was included in RFP No. 21-100, which is attached as Exhibit A and incorporated in full, and as further described in Contractor's Proposal, which is attached as Exhibit B and incorporated in full. 2. COMPENSATION a. City neither warrants nor guarantees any minimum or maximum compensation to Contractor under this Agreement. Contractor shall be paid only for actual services performed under this Agreement at the rates and charges identified in Exhibit C. Contractor is one of three (3) contractors selected to provide services on an as - needed basis under REP 21-100. The total compensation for services provided by all contractors selected under RFP No. 21-100, including any extension period, shall not exceed the shared aggregate amount of seven hundred fifty thousand dollars and zero cents ($750,000). Page 1 of 10 b. Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals and Scope of Work, which may reasonably be expected by City. 3. TERM This Agreement shall commence on January 18, 2022 and terminate on January 17, 2025, unless terminated earlier in accordance with Section 17, below. The term of this Agreement may be extended for one (1) two (2) year period upon a writing executed by the City Manager and City Attorney. 4. PREVAILING WAGES Contractor is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects. If the services being performed are part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and the total compensation is $1,000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws. Contractor shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. 5. INDEPENDENT CONTRACTOR Contractor shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer -employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Contractor performs the services which are the subject matter of this Agreement; however, the services to be provided by Contractor shall be provided in a manner consistent with all applicable standards and regulations governing such services. Contractor shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 6. OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Contractor under this Agreement ("Documents & Data"). Contractor shall require all subcontractors to agree in writing that City is granted a non-exclusive and Page 2 of 10 perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Contractor represents and warrants that Contractor has the legal right to license any and all Documents & Data. Contractor makes no such representation and warranty in regard to Documents & Data which were provided to Contractor by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk. 7. INSURANCE Prior to undertaking performance of work under this Agreement, Contractor shall maintain and shall require its subcontractors, if any, to obtain and maintain insurance as described below: a. Minimum Scope and Limit of Insurance 1. Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an "occurrence" basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit. 2. Automobile Liability: ISO Form Number CA 00 01 covering any auto (Code 1), or if Contractor has no owned autos, hired, (Code 8) and non -owned autos (Code 9), with a limit no less than $1,000,000 per accident for bodily injury and property damage. 3. Workers' Compensation: as required by the State of California, with Statutory Limits, and Employer's Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease. 4. If Contractor is or employs a licensed professional such as an architect or engineer: Professional liability (errors and omissions) insurance, with a combined single limit of not less than $2,000,000 per claim with $2,000,000 in the aggregate. If the Contractor maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or the higher limits maintained by the Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City. Page 3 of 10 b. Other Insurance Provisions I. Additional Insured Status: The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, or equipment furnished in connectionwith such work or operations. General liability coverage can be provided in the form of an endorsement to the Contractor's insurance (at least as broad as ISO Form CG 20 10 11 85 or if notavailable, through the addition of both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 2037 if a later edition is used). 2. Primary Coverage: For any claims related to this contract, the Contractor's insurance coverage shall be primary coverage at least as broad as ISO CG 20 01 04 13 as respects the City, its officers, officials, employees, and volunteers. Any insurance or self- insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Contractor's insurance and shall not contribute with it. 3. Notice of Cancellation: Each insurance policy required above shall provide that coverage shall not be canceled, except with notice to the City. 4. Waiver of Subrogation: Contractor hereby grants to City a waiver of any right to subrogation that any insurer of said Contractor may acquire against the City by virtue of the payment of any loss under such insurance. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer. 5. Self -Insured Retentions: Self -insured retentions must be declared to and approved by the City. The City may require theContractor to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self -insured retention may be satisfied by either the named insured or City. 6. Acceptability of Insurers: Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best's rating of no less than A:VII, unless otherwise acceptable to the City. Page 4 of 10 7. Claims Made Policies (applicable only to professional liability): i. The Retroactive Date must be shown, and must be before the date of the contract or the beginning of contract work. ii. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. iii. If coverage is canceled or non -renewed, and not replaced with another claims -made policy form with a Retroactive Date prior to the contract effective date, the Contractor must purchase "extended reporting" coverage for a minimum of five (5) years after completion of work. 8. Verification of Coverage: Contractor shall furnish the City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage requiredby this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing allpolicy endorsements to City before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor's obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. 9. Subcontractors: Contractor shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that City is an additional insured on insurance required from subcontractors. 10. Special Risks or Circumstances: City reserves the right to modify these requirements, including limits, based on the nature of therisk, prior experience, insurer, coverage, or other special circumstances. 8. INDEMNIFICATION Contractor agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Contractor or its subcontractors, agents, employees, or other persons acting on their behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, Page 5 of 10 restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Contractor further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Contractor's services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor. 9. INTELLECTUAL PROPERTY INDEMNIFICATION Contractor shall defend, indemnify and hold harmless the City, its officers, agents, representatives, and employees against any and all liability, including costs, and attorney's fees, for infringement of any United States' letters patent, trademark, or copyright contained in the work product or documents provided by Contractor to the City pursuant to this Agreement. 10. RECORDS Contractor shall keep records and invoices in connection with the work to be performed under this Agreement. Contractor shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Contractor under this Agreement. All such records and invoices shall be clearly identifiable. Contractor shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Contractor shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Contractor under this Agreement. 11. CONFIDENTIALITY If Contractor receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Contractor agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. "Confidential Information" shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Contractor disclosed in a publicly available source; (c) is in rightful possession of the Contractor Page 6 of 10 without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Contractor without reference to information disclosed by the City. 12. CONFLICT OF INTEREST CLAUSE Contractor covenants that it presently has no interest and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 13. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City: Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Fax 714- 647-6956 Executive Director Public Works Agency City of Santa Ana 20 Civic Center Plaza (M-21) P.O. Box 1988 Santa Ana, CA 92702 To Contractor: Instrument Control Services 6085 King Drive #100 Ventura, CA 93003 Attn: Michael LeBlanc A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these timeframes, weekends, federal, state, County or City holidays shall be excluded. Page 7 of 10 14. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Contractor regarding the subject matter herein, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Contractor. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Contractor or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein. 15. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Contractor, Contractor may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services that are the subject to this Agreement performed by City personnel or by other contractors retained by City. 16. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 17. TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Contractor shall be entitled to receive and the City shall pay Contractor compensation for all services performed by Contractor prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Contractor to deliver to the City all work product completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Contractor consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work that fails to meet the standard of performance specified in the Recitals of this Agreement. Page 8 of 10 18. NON-DISCRIMINATION Contractor shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement. Contractor affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 19. JURISDICTION -VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 20. PROFESSIONAL LICENSES Contractor shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Contractor shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 21. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. [signatures on next page] Page 9 of 10 IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: Daisy Gomez Clerk of the Council APPROVED AS TO FORM SONIA R. CARVALHO City Attorney . r By:. 'Bfandon Salvatierra Deputy City Attorney RECOMMENDED FOR APPROVAL Nabil Saba, PE Executive Director Public Works Agency CITY OF SANTA ANA Kristine Ridge City Manager INSTRUMENT CONTROL SERVICES Name: NfichaeNlefflanc Title: CFO Page 10 of 10 EXHIBIT A SCOPE OF WORK A. INTRODUCTION AND BACKGROUND The City of Santa Ana is located in the County of Orange in Southern California. The City encompasses 27.2 square miles and a population over 343,000 people. The City of Santa Ana Public Works Agency — Water Resources Division oversees and maintains the daily operations of the Water System and Sanitary Sewer System. The City of Santa Ana's water system is comprised of approximately 478 miles of water main, 45 MG of storage at five (5) sites, seven (7) MWD connections, 21 groundwater wells, seven (7) pump stations, four (4) pressure regulating stations and utilizes two (2) pressure zones. Control and monitoring of the water system is coordinated via the City's supervisory control and data acquisition (SCADA) system. The City maintains and operates over 50 remote terminal units and control panels. The City of Santa Ana Public Works Agency Water Resources Division is soliciting proposals from qualified firms to provide industrial control panel construction/fabrication and design services on an as -needed basis. Control panel programming and system integration is not included in this contract. The City intends to select and enter into agreements with up to three firms to provide the described services for an aggregate annual amount amongst all selected firms. B. CONTRACTOR RESPONSIBILITIES The City of Santa Ana invites proposals to establish multiple contracts with vendors who can build and/or design industrial control panels for pressure control stations, water pump stations, sewer lift stations and water well sites. The Contractor shall provide all supervision, labor, tools, supplies, materials, vehicles, lifts, equipment, and transportation to ensure effective performance of services as described herein. The Contractor shall also be responsible for providing any required quality assurance and quality control testing services and training services. All work shall be in accordance with applicable trade practices, workmanship, meet warranties and shall conform to all applicable laws, codes and regulations. Business hours are considered from 7:00 A.M. to 5:00 P.M. (Monday through Friday). Any time outside of business hours of operation may be considered after hours/weekends. C. SCOPE OF SERVICES The scope of work will include industrial control panel building services, factory acceptance testing (FAT), in -field verification testing, panel design services, training, and all miscellaneous work (not including programming and integration) necessary to complete the following types of tasks: 1. PANEL BUILDING SERVICES The Contractor shall construct and furnish industrial control panels, and all work shall be in compliance with the National Electric Code (NEC), Underwriters Laboratories (UL) 508A (standard for the construction of industrial control panels) and UL508 (standard for safety for industrial control equipment). The Contractor shall be responsible for the procurement of all materials and the fabrication of the control panels based on provided design drawings City of Santa Ana - RFP 21-100 Water Resources Panel Building Services Page 14 of 39 and/or functional specifications. The Contractor shall be capable of providing panel building services consisting of the following components: 1. Motor control centers (MCCs) 2. Remote terminal unit (RTU) control panels 3. Human machine interfaces (HMIs) 4. Programmable logic computers (PI -Cs) 5. Variable frequent drives (VFD) 6. Motor operated valves (MOV) 7. Magnetic flowmeters (various brands) 8. Radio and communications equipment 9. Other related appurtenances Prior to the commencement of panel building services, the Contractor shall assess the project and provide a submittal to the City containing proposed equipment and components as well as a project schedule for the construction of the panels. The Contractor shall provide separate quotes, which shall be approved by the City's Project Manager prior to the commencement of work with a clearly established scope and timeline parameters. After receiving the City's Notice to Proceed, the Contractor shall begin the procurement of all equipment and materials associated with the construction of the new control panel. The Contractor shall inform the City of any long lead times that may affect project deadlines and the overall construction schedule. In addition and upon request by the City, the Contractor shall also repair and retrofit existing panels per the City's specifications and adhering to codes and regulations. 2. FACTORY ACCEPTANCE TEST The Contractor shall provide quality assurance and quality control through factory acceptance testing (FAT) on all constructed industrial control panels. The initial un- witnessed FAT procedures shall be performed by the Contractor's Test Engineer internally, and all self -identified non -conformances shall be rectified by the Contractor. Once all self - identified non -conformances are rectified, the final witnessed FAT procedures shall be overseen by a City Representative and performed by the Contractor's Test Engineer. The Contractor's Test Engineers shall be responsible for recording items checked and non - conformances. The following panel components shall be verified by the Contractor and City Representative during the FAT when applicable: 1. Panel Components and Mounting: a. The Contractor shall verify the panel assembly and the interior/exterior layout with the design. b. The Contractor shall confirm the enclosure mechanical components match the design and operate as specified (includes door latches, door closed switches, door stops, laptop shelf, disconnect handles, etc.). c. The Contractor shall confirm the spacing requirements of components and accessibility are met for panel installation and maintenance purposes (per design specifications). d. Heat vents, exhausts, fans, and dissipation areas of all applicable components shall be checked in addition to wires, devices, and shipping City of Santa Ana - RFP 21-100 Water Resources Panel Building Services Page 15 of 39 stickers on components. e. The Contractor shall confirm all items specified on bill of materials (including placement of parts in the panel schematics and panel layout sheets) have been provided and installed per specifications. f. The Contractor shall confirm the mounting security of each component by physically shaking each component without causing damage to the panel. g. All control panel labels shall be checked and labeled properly. h. The Contractor shall verify the panel construction comments have been implemented, if applicable. 2. Panel Wiring a. The Contractor shall verify all fuse types and rating; as well as ensure fuses are not damaged or blown (by verifying continuity). b. If applicable, DIN rails mounted on insulated standoffs shall be removed to verify there is no continuity between the DIN rail and back panel ground bus. Upon completion of the verification, the Contractor shall reconnect the bonding jumper. c. The Contractor shall verify each DIN rail mounted ground terminal for continuity between the ground terminal and the back panel ground bus, if applicable. d. The Contractor shall confirm all wire sizes and colors match the design specifications. e. Verification of wire number labels (clear, correct, and facing forwards) f. Verification of terminal number labels (clear, correct, and facing forwards) g. The Contractor shall confirm labeled wires are connected to the correct component terminals and blocks. h. "Tug test" to confirm proper termination on wires i. Confirm there are no loose wire strands or fraying at termination points j. The Contractor shall verify all shields are cut off and properly insulated at non -connected end of shielded wires. k. The Contractor shall ensure dual in -line package (DIP) switches, rotatory switches, and jumpers for PLC modules and other components are set correctly. 3. Power Distribution and Initial Power Up Sequence The Contractor shall perform the following sequence to verify the power distribution circuits are operating correctly: a. Verify no voltage present on the wires of the incoming power wires, terminals, and the line side of the circuit breakers. b. Turn on all alternation current (AC) circuit breakers, close all AC fused disconnect terminal blocks, and close all direct current (DC) fused disconnect terminal blocks (if applicable) that serve auxiliary DC loads, and pull out the Emergency -Stop pushbutton (if present). c. Confirm there is no direct connection between each AC phase and ground. Verify no continuity, if multiple AC sources exist check each one separately. d. Confirm there is no direct connection between each AC phase and neutral. City of Santa Ana - RFP 21-100 Water Resources Panel Building Services Page 16 of 39 Verify no continuity, if multiple AC sources exist check each one separately. e. Confirm there is no direct connection between each DC positive and ground. Verify no continuity, if multiple DC sources exist check each one separately. f. Confirm there is no direct connection between each DC positive and common. Verify no continuity, if multiple DC sources exist check each one separately. g. Turn off all AC circuit breakers, open all AC fused disconnect terminal blocks, and open all DC fused disconnect terminal blocks (if applicable) that serve auxiliary DC loads (not fuses associated with 1/0 loops), and push in Emergency -Stop pushbutton (if present). h. Earth ground wire of AC control power source is connected to the ground bus within the panel. i. Connect and power -up AC control power source. Verify there is the correct AC voltage (measured from line -to -neutral) on line and load sides of input transient voltage surge protector (if present) and line side of AC main circuit breaker. j. Close AC main circuit breaker, AC main fuse, and/or AC main disconnect. Verify that the correct AC voltage is present on the AC terminal blocks and on the line side of all AC secondary circuit breakers. k. Verify the AC main circuit breaker de -energizes and energizes all AC power circuits in the panel. Close each AC secondary circuit breaker or fused disconnect one -at -a -time. Verify that the correct AC voltage is present at each of the devices served by these circuit breakers. I. Verify each AC secondary circuit breaker de -energizes and energizes each of the devices served by these breakers. m. Verify receptacle is properly connected by testing with a receptacle polarity tester. n. If panel is equipped with a humidistat and panel heater, verify proper operation of heater. o. If panel is equipped with a coaling fan, verify proper operation of the fan. p. Verify that the correct DC voltage is present on the output of the DC power supply(s). q. Verify that the correct DC voltage is present on the output of the DC uninterruptible power supply (UPS). r. Disconnect the battery backup to the DC UPS. Verify that DC voltage is maintained on the output of the DC UPS. Fallowing the test, reconnect battery backup. s. Open the AC main circuit breaker. Verify there is no DC voltage on the output of the DC UPS. Following the test, close AC main circuit breaker and verify the DC voltage is present on the output of the DC UPS. t. Open the AC secondary circuit breaker for the DC power supply. Verify there is no DC voltage on the output of the DC UPS. Following the test, close AC circuit breaker for the DC power supply and verify the DC voltage is present on the output of the DC UPS. u. Electrically trip the AC main circuit breaker (Only if the breaker has manual trip function). Verify that DC voltage is maintained on the output of the DC UPS. Following the test, reset the AC main circuit breaker and verify the DC voltage is present on the output of the DC UPS. v. Electrically trip the AC secondary circuit breaker for the DC power supply City of Santa Ana - RFP 21-100 Water Resources Panel Building Services Page 17 of 39 (Only if the breaker has manual trip function). Verify that DC voltage is maintained on the output of the DC UPS. Following the test, reset the AC circuit breaker for the DC power supply and verify the DC voltage is present on the output of the DC UPS. w. If panel is equipped with DC fuses for auxiliary devices (not fuses associated with input/output (110) loops), close each fused disconnect terminal block one - at -a -time. Verify that the correct DC voltage is present at each of the devices served by these fuses. x. if panel is equipped with DC fuses for 1/0 loops, close each fused disconnect terminal block one -at -a -time. Verify that the correct DC voltage is present at each of the 110 served by these fuses. y. Verify each DC fuse de -energizes and energizes each of the devices or 1/0 points served by these fuses. z. Disconnect AC power from the panel without opening the AC main circuit breaker or AC main fused disconnect terminal block. Verify that DC voltage on the output of the DC UPS is maintained for at least 10 minutes. Following the test, reapply AC power to panel, verify the UPS is charging the battery backup. 4. 110 Checkout The Contractor shall verify every 1/0 point operates correctly, including ones marked as spare by completing the following: a. Configure the PLC for 110 checkout (PLC program, networking configured, etc.). b. Test digital inputs by applying the appropriate voltage or by applying a jumper to the field terminals and checking the status lights on the input module and appropriate tag in the controller. c. Test the digital outputs by forcing the output in the Controller and checking the status light on the output module and that the correct voltage or contact state is present at the field terminals. d. Test analog inputs by applying 3.8mA, 4mA, 12mA, 20mA, and 20.2mA to the filed terminals and checking that the tag in the Controller varies accordingly. e. Test analog outputs by forcing the output in the Controller to values between the minimum and the maximum and checking that the current at the field terminals varies accordingly. f. If the panel is equipped with any indicating lights or process displays, verify they operate correctly. The Contractor shall utilize the form in Exhibit C or an equivalent approved equal to complete the FAT. Upon completion of the witnessed FAT with a City Representative, the Contractor shall provide a UL508 certification label and supporting documentation confirming and validating proper operation of the equipment as well as conformance with quality, configuration, and testing standards. 3. POST -INSTALLATION FIELD TESTING Once the installation of all industrial control panels, field instrumentation, and other related City of Santa Ana - RFP 21-100 Water Resources Panel Building Services Page 18 of 39 equipment has been completed, the Contractor shall perform the following post -installation field verification tests: 1. Site Acceptance Test (SAT) Once system installation has been successfully completed and installed, the Contractor shall perform a site acceptance test (SAT). The Contractor shall test the full operation and functionality of the completed system in the SAT with a City Representative. The Contractor shall provide any rectifications required to complete the SAT. The Contractor shall utilize the form in Exhibit C to complete the SAT and shall advise any additional components that necessitate testing. Once all operation and functionality are confirmed and approved by City Personnel in the SAT, the Contractor shall commence on -site closeout and final completion of the project. 2. On -Site Closeout During the on -site closeout, the Contractor shall review the panel construction drawings for any redlines, changes or corrections that have been added and confirm they match in the field. The Contractor shall confirm all non -conformances have been corrected, re -tested, and signed off. The Contractor shall confirm the UL508 label has been affixed to the panel. The Contractor shall clean and vacuum the panel as well as take detailed photos after installation. 3. In -Office Closeout The Contractor shall redline all changes to the design made during construction and testing on the as -built panel schematics and shall provide all records including photos and schematics to the City upon closeout of the project. 4. PANEL DESIGN SERVICES Upon request by the City, the Contractor shall provide control panel design services that conform to City standards. Control panel designs and drawings shall contain fully engineered diagrams that specify all equipment, back panels, terminal blocks, and special components and related items. The wiring diagrams, specific 1/0, panel dimensions, items and quantity list with specific part numbers shall also be included in the designs. All wiring diagrams shall show all components, including power and control wiring, instrumentation wiring, ground wiring, terminal blocks, and their associate nameplates with terminal block termination designations, identification labels, and wire sizes, types and colors. Panel design documents shall be complete and inclusive of all information necessary for the City to utilize for construction purposes. When applicable all panel designs and schematics shall include, but are not limited to: 1. Table of Contents 2. Drawing Symbol Key 3. Bill of Materials 4. Construction Comments and Special Instruction 5. Control Panel Exterior Detail City of Santa Ana - RFP 21-100 Water Resources Panel Building Services Page 19 of 39 6. Terminal Strip Detail 7. Control Panel Labels 8. AC Power Distribution 9. DC Power Supply 10.Time Relays 11. Panel Temperature Monitor 12. Switch Details 13. AC Discrete Output Relays 14. Discrete Input Module 15.Anaiog Input Module 16. Analog Output Module 17. Network Components 18.Interior Panel Dimensions 19. Exterior Panel Dimensions The Contractor shall also provide calculations regarding the temperature, load power, and uninterruptable power source (UPS) runtime when applicable as described below- 1 - Enclosure temperature calculations shall be based on operating duty cycle for equipment in the enclosure. Size enclosures to use passive or active cooling techniques as required to maintain the recommended operating temperature for any component inside the enclosure given project environmental conditions as specified by the City. 2. Full load power calculations for all sources of power shall be provided. 3. UPS runtime calculations for the calculated full load supplied by the UPS and the selected batteries shall be provided to the City. All panel designs and calculations shall be completed in compliance with all functional specifications and applicable standards, codes and regulations. 5. ADDITIONAL PANEL EQUIPMENT The Contractor shall procure and provide miscellaneous equipment required to complete tasks related to industrial control panels for water pump stations, pressure control stations, sewer lift stations, water well sites, and any additional sites upon request by the City. Miscellaneous equipment may include but is not limited to replacement parts, retrofits, upgrades, any additional supplementary parts required for repair, etc. 6. TRAINING SERVICES Upon request by the City, the Contractor shall provide in -person training services in accordance with National Electrical Code (NEC) and Underwriters Laboratories Inc (UL) regulations. The Contractor shall provide customizable training classes regarding specific - use industrial control panels, panel components, wiring, switching devices, etc. The Contractor shall also review the operation and maintenance for each component of the control panels. All manufacturer's manuals for equipment shall be included as well as operations and maintenance manuals for key components. City of Santa Ana - RFP 21-100 Water Resources Panel Building Services Page 20 of 39 D. CODE COMPLIANCE All control panels shall be manufactured in accordance with: • Underwriters Laboratories Inc (UL508 & UL508A) • Institute of Electrical and Electronics Engineers (IEEE) • National Electrical Manufacturers Association (NEMA ICS 6 & 250) • International Electrotechnical Commission (IEC) • National Electrical Code (NEC) standards • National Fire Protection Agency (NFPA 70) • American National Standards Institute (ANSI) E. PROJECT MANAGEMENT AND COORDINATION When a request for service is issued to the City, the Contractor shall issue an estimate to the City's designated Project Manager. The Contractor shall not proceed with any work without the approval of the City's designated project manager. Contractors shall invoice the City on a monthly basis for all work performed during the period or provide a one-time invoice at the completion of work issued. Each invoice shall be accompanied by a summary of tasks performed, contract agreement number, results and progress on long-term tasks if any. F. SUBCONTRACTORS The use of Subcontractors is allowed, but will require approval by City prior to start of any assigned work. Upon commencement of work, the Contractor shall be responsible for services provided by any subcontractor as if Contractor were providing the services with its own organization. When a Subcontractor performs all or any park of the work, a markup shall be applied to the Subcontractor's actual cost of such work. The Contractor may add a markup of 10 percent on the first $5,000 of the subcontracted portion of the extra work and a markup of 5 percent on work added in excess of $5,000 of the subcontracted portion of the work may be added by the Contractor. G. MARKUP The following markup percentages shall be added to the Contractor's costs and shall constitute the markup for all overhead and profits (to the sum of the costs and markups, one (1) percent shall be added as compensation for bonding): 1) Labor. ......................... ..................................................................... 20 2) Materials...........................................................................................15 3) Equipment Rental............................................................................. 15 4) Other Items and Expenditures.......................................................... 15 H. MINIMUM QUALIFICATIONS City of Santa Ana - RFP 21-100 Water Resources Panel Building Services Page 21 of 39 The Contractor shall meet the following minimum qualifications: 1. All work is to be performed in compliance with all applicable codes, ordinances, laws, standards, due care, and Occupational Safety and Health Administration (OSHA) safety requirements. 2. The Contractor shall have a minimum of five (5) years of experience in providing industrial control panel building services. 3. The Contractor shall possess state and local permits, licenses and certificates required by law to commence, carry, and complete the work. 4. Provide all necessary equipment to competently perform and complete work as specified. I. SAFETY Proposer shall be solely and completely responsible for the condition of the project site, including safety of all persons and properties during the performance of the work. In addition, proper safety equipment must be worn at all times. These requirements shall apply continuously until the contract is terminated and shall not be limited to normal working hours. The Contractor/Consultant shall assure that each employee or subcontractor under the contractor's supervision is trained in the work practices necessary to safely perform his or her job. J. INSURANCE REQUIREMENTS The successful bidders shall furnish the City with original copies of valid insurance policies herein required upon execution of the contract and shall maintain said policies in full force and effect at all times during the term of this contract. Said insurance policies shall comply with all requirements set forth in these specifications. Contractor(s) shall keep a current certificate of insurance at the City of Santa Ana at all times and shall immediately report any changes to the City. K. FEE SCHEDULE Contractor shall submit a fee schedule as described in Section IV.B.3 of RFP. The Well 40 and SA-7 panel design drawings provided as Exhibit A and Exhibit B respectively are to be used as the basis for completing the Fee Schedule form. No separately stated freight or deliveries will be considered. Bidders shall include all costs in the unit price bid. Furthermore, the Contractor shall submit additional labor, material and rental equipment rates along with fee schedule. Contractor's labor and equipment rate sheet shall list rates for all labor designations, equipment, rentals, and materials. The bid items specified in the fee schedule are for reference purposes only. Labor increases shall be subject to mutually agreeable terms between the City and the Contractor. The City may request related services that will be paid at the vendor's standard labor and equipment rate submitted. Fee proposal shall be outlined as follows: ---End of SCOPE OF WORK Section --- City of Santa Ana - RFP 21-100 Water Resources Panel Building Services Page 22 of 39 EXHIBIT B L rrill- . is 111ij Customer: City of Santa Ana Instrument Control Services Cost Proposal WATER RESOURCES PANEL BUILDING Prepared By; Instrument Control Services 6085 King Dr. Suite \# 100 Ventura, CA 93003 Tel: 805-642-1999 Fax: 805-642-3911 SERVICES RFP NO.: 21-100 Submitted 10/08/2021 I C M440 0 1 of 11 LEFT BLANK 2of11 A. Cover Instrument Control Services is a California Corporation providing Automation and Controls for the aerospace, refining, manufacturing, oil field, semi -conductor, agriculture, water and wastewater treatment and bio-tech industries located throughout the Southern California. Our diverse experience allows us to provide a complete solution for our locations in Ventura and Bakersfield, Ca. Our Automation Group provides full Systems Integration support with automation design, UL "508A" panel fabrication, electrical / instrumentation construction and maintenance, PLC/SCADA programming and facility start up. • Our Maintenance Group provides full time or temporary facilities operations support with field instrument technicians, operator, mechanics, and roustabouts. Instrument Control Services was formed in 1994 and incorporated on March 14, 2003. TIN: 134247157 CSLB #: 950744 (Class A/C10) D I R #: 1000015547 UL File #: E208393 DUNS #: 090670225 B. Agreement Statement: I have reviewed all of the documents contained in the "Request for Proposals for Water Resources Panel Building Services RFP No.: 21-100" understand and concur with all provisions as contained in the standard agreement attached "Attachment 4" Standard Agreement" Michael LeBlanc Instrument Control Services 6085 King Drive # 100 Ventura, CA 93003 3of11 C. Firm and Team Experience Key Company Personnel for Project: Michael LeBlanc: Director of Industrial Automation/CFO; 30 + years of experience in Instrumentation, SCADA and PLC systemdesign and programming. (27 years), 10% Project Manager Warren Hague: Senior Project Manager; 35 + years of experience in Industrial Contracting and Project Management. (3 years), 30% Assistant Project Manager Jon Lockhart, PMA: Project Manager/Technical Writer; 30 + years of experience in Commercial/Industrial Construction, and Project Management. (9 years 11 months), 20% Terry Howsham: Engineer /Programmer; 30 + years of experience in SCADA and PLC system design and programming. (7 years 3 months) 10% Tim Rollins: Shop Foreman; 30 + years of experience in the fabrication of Control Panels, supervising the personnel our UL 508A Panel Shop and in charge of Quality Control. (16 years 6 months) 30% Our offices are in the San Buenaventura and Bakersfield, CA where we maintain a full-time staff of 50 employees for administration, engineering support, field service technicians and control panel builders. This enables us to support our clients rapidly with the necessary engineering or service representative. Organization Chart See Attached 1 D. Understanding Scope of Services: Once Awarded a project our Administration Group will execute the Contract acquiring License, Permits and submitting Certificates of Insurance or any other document required. Once the Contract is Fully executed our Team will schedule a Kickoff Meeting to introduce our Company, Point of Contact and the supporting personnel that will be assigned to the current project. In this meeting we will review the Scope of Work, determine the Submittal requirements, format and/or any other technical issues that we may have identified. After the Notice to Proceed is issued our review process will determine if any calcification is required and submit the questions in the form of an RFI. Following any RFI responses all of the design drawings, material cut sheets, and/or any Acceptance Test documents for approval. Upon the approval of all Submittals procurement will begin and turned over to our Shop Foreman for fabrication. During and after the control panel fabrication our Shop Foreman will conduct an internal Quality Assurance and Factory Test in preparation of a Witnessed Factory Test. The next step will be our personnel hand delivering the control panels to their destination. Our Team will keep in contact with the installers so a schedule can be developed for the Post Installation Field Test. During the Post Installation Test our technicians will verify the installation and wiring in preparation for the Site Acceptance Test. After the completion of the Site Acceptance test any Wiring Redlines will be incorporated into, the As Builts and the Operations and Maintenance Manuals will be submitted for review. If any training is required that will be scheduled conducted before ethe final close out of the project. 4of11 E. Relevant Project Experience Arvin Community Services District 2021 Project: Arsenic Mitigation Phase II (4) PLC Control Panels, Instrumentation, SCADA, PLC & HMI Programming for the integration of 7 Remote Well and Booster Station sites. Contract Amount: $ 328,633 Contact P&J Electric 661-822-6217 Metropolitan Water District Project: F. E. Weymouth Water Treatment Plant Chemical Upgrades 2019 (27) RTU Termination and Communication Cabinets, Chemical Tank Fill, Pump Control, Alarm, Valve Control and Safety Shower Control Panels and Instrumentation. Contract Amount: $364,976.00, Contact: Hobbs Bannerman 310-212-6500 Las Angeles Department of DW P Water $ power Los Angeles Department of Power and Water Project: Elysian Reservoir Quality Improvement 2018 (17) Pump Control, PLC, Telecom, Hydraulic, Air Compressor and Sample Pump Control Panels and Instrumentation. Contract Amount: $470,928.00, Contract: CSI Electric 562-946-0700 The City of Paso Robles Project: Wastewater Treatment Plant Upgrade 2017 (15) PLC, Chemical, Pump Control and Truck Unloading Control Panel, Instrumentation, SCADA, PLC & HMI Programming Contract Amount: $1,092,641.00, Contract: Southern Contracting 760-744-0760 Project: Wastewater Tertiary Treatment Facilities 2019 (1) Control Logix PLC, Integration of UV Trojan PLC, Instrumentation, SCADA, PLC & HMI Programming Contract Amount: $232,889.00, Contract: Electricraft 805-544-8224 County of Ventura Public Works — Active Client Various Pump Station Control Panels: Greentree Booster Pump Station, Bradley Turnout Station, District 1 S&K Pump Station. Contact: Raul Ruiz 805-378-3043 F. References See Attachment 3 G. Fee See Cost Proposal in Separate Cover 5of11 ..... : . KS Key Personnel 0rganIzabon Chart Mike LeBlanc CFO Director of Automation Joe Locklear CEO Dennis Christian Chief Operating '' Warren Hague Automation Robby Martinez Applications " Laura LeBlanc Chief Accounting Officer Manager Engineering Officer Operations & Maintenance ' Automation & Sales/Custome ' Accounting/ Human Field Services Controls r Service Resources IlkaiY ILill lidiI iI %.�q ciiPYY(GnI�I.Y�YY �.fli9i. Dennis Christian Warren Hague Chief Operating Automation Officer Manager Operations & Automation & Maintenance ' Controls Filed Services Hunter Allison / ' Jared Locklear Nick Sauceda Instrument / ' Reno Hiltermarm Robby Martinez Applications Sr. Technician VP Operations Electrical Superintendent Engineering Engineering Steve Robertson ' Sean Lamberson Joe Perry / m Terry HowshEngineer Ruben Berumen Customer' Sr. Technician Sr Technician Electrician Engineer Service Frank Betzel ' ' Matt Wareham ' Laure Cadenhead Procurement/ , Sr. Technician Sr. Technician Technical Writer John Escobar ' Steve Surigao Tim Rollins , ' Jon Lockhart, , PMA/Technical Technician II Sr. Technician Shop Foreman Writer Joseph Ferra ' Allan Wolf Brian Spring ' Sonia Garza , Technical Technician II Technician I el Fabricator Writer Antonio Lopez ' Jason Smith Steve K' Alexis LeBlanc' ' Technical nici Techan I Technician II Panel Fabricator Writer Christian Taylo Bryon Tello Mark Ziegler Technician I Technician II Panel Fabricator Christian Taylor ' Technician Steve Robles Technician 11 Chief Accounting i Shannon Fogelmanis Sr. Accounting Ma� Mark Potter Business Analyst Candice Jones Office Manager -now Jessica Locklear Office Manager Raul Barraza, Jr Arvin Community Services General Manager/( Appendix ATTACHMENT 3: REFERENCES List and describe fully the contracts performed by your firm which demonstrate your ability to provide the supplies, equipment or services included in the scope of the proposal specifications. Attach additional pages if required. The City reserves the right to contact each of the references listed for additional information regarding your firm's qualifications. Reference Customer Name: Arvin Community Services Address: 309 Campus Drive, Arvin, Ca 93203 Contact Individual: Raul Barraza, Jr Phone Number: 661-854-2127 Facsimile Number: 661-854-8230 Contract Amount: $328,633.00 Year: 2021 Arsenic Migration Phase II Description of supplies, equipment, or services provided: (3) AB Compact Logix Panels, PLC & Ignition SCADA programming, Instruments for 7 remote sites Reference Customer Name:City of San Buenaventura Contact Individual: John Willis Address: 1400 Spinnaker Dr, Ventura, CA 93001 Phone Number: 805-677-4127 Contract Amount: $427,800.00 Description of supplies, equipment, or services provided: Facsimile Number: Year: 2021 VWRF Digester Improvement (1) AB Control Logix, (6) LCP, (4) Valve Control, (6) Temperature Control Panels, Instruments Reference Customer Name: City of El Paso De Robles Address: 3200 Sulphur Springs Road Paso Robles. CA 93446 Contract Amount: $1,092,641.00 Contact Individual: Nick Kamp Phone Number: 805-237-3865 Facsimile Number: Year: 2017 Wastewater Treatment Plant Upgrade Description of supplies, equipment, or services provided: (15) PLC, Chemical, Pump & Truck Unloading Control Panel, Instrumentation, SCADA, PLC & HMI Programming THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. City of Santa Ana - RFP 21-100 Water Resources Panel Building Services Pac&*V of 39 APPENDIX ATTACHMENT 5: CERTIFICATIONS NON -COLLUSION AFFIDAVIT (Title 23 United States Code Section 112 and Public Contract Code Section 7106) In conformance with Title 23 United States Code Section 112 and Public Contract Code 710E the BIDDER declares that the bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the bid is genuine and not collusive or sham; that the BIDDER has not directly or indirectly induced or solicited any other BIDDER to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any BIDDER or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that the BIDDER has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the BIDDER or any other BIDDER, or to fix any overhead, profit, or cost element of the bid price, or of that of any other BIDDER, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the bid are true; and, further, that the BIDDER has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid. Note: The above Non -collusion Affidavit is part of the Proposal. BIDDERS are cautioned that making a false certification may subject the certifier to Signed State of California County of Ventura Subscribed and sworn to (or affirmed) before me on this _6th day of October , 21 21, by Micbaet J LeBlanc , proved to me on the basis of satisfactory evidence to be the person(s) who appeared before me Nota P blic Signature Notary Public Seal C. JONES COMM. *2288015 z Notary Public - California o z Ventura County -� my C m. resft fQ 2t123 City of Santa Ana - RFP 21-100 Water Resources Panel Building Services Page 35 of 39 8of11 NON -LOBBYING CERTIFICATION The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her knowledge and belief, that: (1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure of Lobbying Activities," in conformance with its instructions. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require that the language of this certification be included in all lower tier subcontracts, which exceed $100,000 and that all such subrecipients shall certify and disclose accordingly. Signed: Title: CFO Firm: Instrument Control Services Date: 10/06/2021 City of Santa Ana - RFP 21-100 Water Resources Panel Building Services Page 36 of 39 9of11 NON-DISCRIMINATION CERTIFICATION The undersigned Contractor or corporate officer, during the performance of this contract, certifies as follows: The Contractor shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The Contractor shall take affirmative action to ensure that applicants are employed, and that employees are treated during employment without, regard to their race, color, religion, sex, or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause. 2. The Contractor shall, in all solicitations or advertisements for employees placed by or on behalf of the Contractor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin. 3. The Contractor shall send to each labor union or representative of workers with which he/she has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers' representatives of the Contractor's commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. 4. The Contractor shall comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. 5. The Contractor shall furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his/her books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation, to ascertain compliance with such rules, regulations, and orders. 6. In the event of the Contractor's non-compliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, the contract may be canceled, terminated, or suspended in whole or in part and the Contractor may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Execution Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulations, or order of the Secretary of Labor, or as otherwise provided by law. City of Santa Ana - RFP 21-100 Water ResourcesNAI Building Services Page 37 of 39 7. The Contractor shall include the portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of labor issued pursuant to Section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontract or purchase order as the administering agency may direct as means of enforcing such provisions, including sanctions for noncompliance; provided, however, that in the event the Contractor becomes involved in, or is threatened with, litigation with a subcontractor or Contractor as a result of such direction by the administering agency, the Contractor may request that the United States enter into such litigation to protect the interests of the United States. 8_ Pursuant to California Labor Code Section 1735, as added by Chapter 643 Stats. 1939, and a$ amended, no discrimination shall be made in the employment of persons upon public works because of race, religious creed, color, national origin, ancestry, physical handicaps, mental condition, marital status, or sex of such persons, except as provided in Section 1420, and any Contractor of public works violating this Section is subject to all the penalties imposed for a violation of the Chapter. Signed: Title: CFO Firm: Instrument Control Services Date: 10/06/2021 City of Santa Ana - RFP 21-100 Water Resources Pane! Building Services EXHIBIT C Appendix ATTACHMENT 2: FEE SCHEDULE Certification - I certify that I have read, understand and agree to the terms and conditions of this Request for Proposals. I have examined the Scope of Services (Appendix: Attachment 1) and am familiar with the scope of work. I am familiar with all the existing conditions and limitations that may impact work requests. I understand and agree that I am responsible for reporting any errors, omissions or discrepancies to the City for clarification prior to the submission of my proposal. Proposer shall submit hourly rates schedule, which shall include but not limited to, direct and indirect costs for labor, for staff per job classification, material, equipment rates, overhead, incidental supplies, travel, mileage, and fuel. Any special materials will be purchased by the contractor only after discussed and authorized by the City projects manager or designee in writing. Prior to commencement of services, Contractor shall provide separate quotes, upon request by the City, which shall be approved by the City's Public Works Agency. Note: This contract is subject to prevailing wages. TO: CITY COUNCIL OF THE CITY OF SANTA ANA FROM: Instrument Control Services ITEM # BID ITEM UNIT QUANTITY UNIT PRICE _� AMOUNT Panel Building Services 1. SA-7 Radio Repeater Panels as Specified in Exhibit A EA 1 $ 20,563.00 $ 20,563.00 2 Well 40 Remote Terminal Unit Panels as Specified in Exhibit B EA 1 $ 36,142.00 $ 36,142.00 3. One -Day Training Session EA 2 $ 3,015.00 $ 6,030.00 TOTAL $ 59,720.00 $ 62,735.00 City of Santa Ana - RFP 21-100 Water Resources Panel Building Services Pag:619 of 39 Contractor shall submit additional labor. material and rental eauigment rates along with fee schedule. Contractor's labor and equipment rate sheet shall list rates for all labor designations, equipment and materials. Instrument Control Services 134247157 COMPLETE LEGAL NAME OF COMPANY TAXPAYER LD. NO 6085 King Drive # 100 Ventura, CA 93003 BUSINESS ADDRESS STREET CITYISTATE ZIP CODE x Michael J LeBlanc CFO/Director of Industrial Automation SIGNATURE OF AUTHORIZED AGENT NAME (PRINT) TITLE mleblanc@instrumentcontrol.com 805-642-1999 EMAIL ADDRESS PHONE NUMBER 950744 1000015547 CSLB NUMBER DIR REGISTRATION NUMBER City of Santa Ana - RFP 21-100 Water Resources Panel Building Services Pacjb°A of 39 INSTRUMENT CONTROL SERVICES AUTOMATION, ELECTRICAL, INSTRUMENTATION, MAINTENANCE AND VALVE REPAIR Contractor's License # 950744 6085 King Drive # 100 Ventura, CA 93003 Tel: 805-642-1999 Fax: 805-642-3911 Effective January 1, 2021 Instrument Control Services is pleased to submit the following service rates. ELECTRICAL & CONTROLS ENGINEER (PE) SENIOR DESIGN & SYSTEMS INTEGRATOR DESIGN ENGINEER I & SYSTEMS INTEGRATOR I DESIGN ENGINEER II & SYSTEMS INTEGRATOR II PROJECT MANAGMENT CAD OPERATOR PANEL FABRICATOR OFFICE ADMINISTRATION IC30 RATE/HOUR $240.00 $185.00 $165.00 $155.00 $135.00 $95.00 $85.00 $65.00 "Onsite Service Rate dependent of Prevailing Wage Determination plus Labor Burden and allowed 20% markup 5of6 TERMS Effective January 1, 2021 STRAIGHT TIME: Straight time rates apply to the first (8) hours per day. OVER TIME: Over time rates apply to the time worked more than (8) hours per day, Monday through Friday, all day Saturday, the first 8 hours on Sunday and oncall outs between (5PM-7AM). This rate will be charged at (1.5 times) the straight time rate. PREMIUM TIME: Premium time rates apply to all time worked more than (12) hours per day, all hours past *8 on Sunday, the holidays list by company's human resource department for their employees and on call outs between (5PM- 7AM) on Saturdays and Sundays. This rate will be charged at (2 times) thestraight time rate. * Based on consecutive days as per labor Laws* HOLIDAYS: company holiday schedules for assigned staff. Holidays are billed at Premium Time rate of (2 times) the straight time rate. SHIFT DEFERENTIAL: Day: 6:00 AM to 6:00 PM, rates equal to published rates. Night: 6:00 PM. to 6:00 AM, rates equal to published rates plus 7.5 %. CALL -OUT: Minimum time: 4 hours TRAVEL TIME FOR CALL -OUT: All travel time is to be charged according to time conditions above. Travel time is to be paid from shop to job site and back to shop. TRAVEL TIME: All travel time is to be charged according to the time conditions above. Travel time is to be from shop to job site for Land jobs and portal to portal foroffshore jobs. EXPENSES: All expenses will be itemized and billed cost plus 15 %. PER DIEM: GSA listed Per Diem rates are utilized and apply to work facilities/locations beyond 50 miles of the ICS Main Office for Land jobs and/or beyond 50-miles off -shore assigned staff normal report to portal location. 6of6 AGREEMENT WITH TRIMAX TO PROVIDE INDUSTRIAL CONTROL PANEL BUILDING AND DESIGN SERVICES THIS AGREEMENT is made and entered into this 18th day of January 2022 by and between Trimax, a Tesco Controls Company ("Contractor"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"). RECITALS A. On September 10, 2021, the City issued Request for Proposal No. 21-100, by which it sought qualified contractors to provide industrial control panel construction/fabrication and design services, not including control panel programming and system integration, on an as -needed basis for the Water Resource Division of the City's Public Works Agency. B. Contractor submitted a responsive proposal that was among those selected by the City. Contractor represents that it is able and willing to provide the services described in the scope of work that was included in RFP 21-100. C. In undertaking the performance of this Agreement, Contractor represents that it is knowledgeable in its field and that any services performed by Contractor under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional contracting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES On an on -call basis, and at the City's sole discretion, Contractor shall perform the services described in the scope of work that was included in RFP No. 21-100, which is attached as Exhibit A and incorporated in full, and as further described in Contractor's Proposal, which is attached as Exhibit B and incorporated in full. 2. COMPENSATION a. City neither warrants nor guarantees any minimum or maximum compensation to Contractor under this Agreement. Contractor shall be paid only for actual services performed under this Agreement at the rates and charges identified in Exhibit C. Contractor is one of three (3) contractors selected to provide services on an as - needed basis under REP 21-100. The total compensation for services provided by all contractors selected under RFP No. 21-100, including any extension period, shall not exceed the shared aggregate amount of seven hundred fifty thousand dollars and zero cents ($750,000). Page 1 of 10 b. Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals and Scope of Work, which may reasonably be expected by City. 3. TERM This Agreement shall commence on January 18, 2022 and terminate on January 17, 2025, unless terminated earlier in accordance with Section 17, below. The term of this Agreement may be extended for one (1) two (2) year period upon a writing executed by the City Manager and City Attorney. 4. PREVAILING WAGES Contractor is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects. If the services being performed are part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and the total compensation is $1,000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws. Contractor shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. 5. INDEPENDENT CONTRACTOR Contractor shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer -employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Contractor performs the services which are the subject matter of this Agreement; however, the services to be provided by Contractor shall be provided in a manner consistent with all applicable standards and regulations governing such services. Contractor shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 6. OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Contractor under this Agreement ("Documents & Data"). Contractor shall require all subcontractors to agree in writing that City is granted a non-exclusive and Page 2 of 10 perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Contractor represents and warrants that Contractor has the legal right to license any and all Documents & Data. Contractor makes no such representation and warranty in regard to Documents & Data which were provided to Contractor by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk. 7. INSURANCE Prior to undertaking performance of work under this Agreement, Contractor shall maintain and shall require its subcontractors, if any, to obtain and maintain insurance as described below: a. Minimum Scope and Limit of Insurance 1. Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an "occurrence" basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit. 2. Automobile Liability: ISO Form Number CA 00 01 covering any auto (Code 1), or if Contractor has no owned autos, hired, (Code 8) and non -owned autos (Code 9), with a limit no less than $1,000,000 per accident for bodily injury and property damage. 3. Workers' Compensation: as required by the State of California, with Statutory Limits, and Employer's Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease. 4. If Contractor is or employs a licensed professional such as an architect or engineer: Professional liability (errors and omissions) insurance, with a combined single limit of not less than $2,000,000 per claim with $2,000,000 in the aggregate. If the Contractor maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or the higher limits maintained by the Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City. Page 3 of 10 b. Other Insurance Provisions I. Additional Insured Status: The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, or equipment furnished in connectionwith such work or operations. General liability coverage can be provided in the form of an endorsement to the Contractor's insurance (at least as broad as ISO Form CG 20 10 11 85 or if notavailable, through the addition of both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 2037 if a later edition is used). 2. Primary Coverage: For any claims related to this contract, the Contractor's insurance coverage shall be primary coverage at least as broad as ISO CG 20 01 04 13 as respects the City, its officers, officials, employees, and volunteers. Any insurance or self- insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Contractor's insurance and shall not contribute with it. 3. Notice of Cancellation: Each insurance policy required above shall provide that coverage shall not be canceled, except with notice to the City. 4. Waiver of Subrogation: Contractor hereby grants to City a waiver of any right to subrogation that any insurer of said Contractor may acquire against the City by virtue of the payment of any loss under such insurance. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer. 5. Self -Insured Retentions: Self -insured retentions must be declared to and approved by the City. The City may require theContractor to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self -insured retention may be satisfied by either the named insured or City. 6. Acceptability of Insurers: Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best's rating of no less than A:VII, unless otherwise acceptable to the City. Page 4 of 10 7. Claims Made Policies (applicable only to professional liability): i. The Retroactive Date must be shown, and must be before the date of the contract or the beginning of contract work. ii. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. iii. If coverage is canceled or non -renewed, and not replaced with another claims -made policy form with a Retroactive Date prior to the contract effective date, the Contractor must purchase "extended reporting" coverage for a minimum of five (5) years after completion of work. 8. Verification of Coverage: Contractor shall furnish the City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage requiredby this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing allpolicy endorsements to City before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor's obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. 9. Subcontractors: Contractor shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that City is an additional insured on insurance required from subcontractors. 10. Special Risks or Circumstances: City reserves the right to modify these requirements, including limits, based on the nature of therisk, prior experience, insurer, coverage, or other special circumstances. 8. INDEMNIFICATION Contractor agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Contractor or its subcontractors, agents, employees, or other persons acting on their behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, Page 5 of 10 restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Contractor further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Contractor's services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor. 9. INTELLECTUAL PROPERTY INDEMNIFICATION Contractor shall defend, indemnify and hold harmless the City, its officers, agents, representatives, and employees against any and all liability, including costs, and attorney's fees, for infringement of any United States' letters patent, trademark, or copyright contained in the work product or documents provided by Contractor to the City pursuant to this Agreement. 10. RECORDS Contractor shall keep records and invoices in connection with the work to be performed under this Agreement. Contractor shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Contractor under this Agreement. All such records and invoices shall be clearly identifiable. Contractor shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Contractor shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Contractor under this Agreement. 11. CONFIDENTIALITY If Contractor receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Contractor agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. "Confidential Information" shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Contractor disclosed in a publicly available source; (c) is in rightful possession of the Contractor Page 6 of 10 without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Contractor without reference to information disclosed by the City. 12. CONFLICT OF INTEREST CLAUSE Contractor covenants that it presently has no interest and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 13. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City: Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Fax 714- 647-6956 Executive Director Public Works Agency City of Santa Ana 20 Civic Center Plaza (M-21) P.O. Box 1988 Santa Ana, CA 92702 To Contractor: Trimax 565 Explorer Street Brea, CA 92821 Attn: Kathy Sexton, Senior Estimator A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these timeframes, weekends, federal, state, County or City holidays shall be excluded. Page 7 of 10 14. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Contractor regarding the subject matter herein, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Contractor. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Contractor or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein. 15. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Contractor, Contractor may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services that are the subject to this Agreement performed by City personnel or by other contractors retained by City. 16. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 17. TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Contractor shall be entitled to receive and the City shall pay Contractor compensation for all services performed by Contractor prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Contractor to deliver to the City all work product completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Contractor consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work that fails to meet the standard of performance specified in the Recitals of this Agreement. Page 8 of 10 18. NON-DISCRIMINATION Contractor shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement. Contractor affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 19. JURISDICTION -VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 20. PROFESSIONAL LICENSES Contractor shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Contractor shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 21. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. [signatures on next page] Page 9 of 10 IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: Daisy Gomez Clerk of the Council APPROVED AS TO FORM SONIA R. CARVALHO City Attorney randon Salvatierra Deputy City Attorney RECOMMENDED FOR APPROVAL Nabil Saba, PE Executive Director Public Works Agency CITY OF SANTA ANA Kristine Ridge City Manager TRIMAX Name: Shain Thomas Title: Chief Executive Officer Page 10 of 10 EXHIBIT A SCOPE OF WORK A. INTRODUCTION AND BACKGROUND The City of Santa Ana is located in the County of Orange in Southern California. The City encompasses 27.2 square miles and a population over 343,000 people. The City of Santa Ana Public Works Agency — Water Resources Division oversees and maintains the daily operations of the Water System and Sanitary Sewer System. The City of Santa Ana's water system is comprised of approximately 478 miles of water main, 45 MG of storage at five (5) sites, seven (7) MWD connections, 21 groundwater wells, seven (7) pump stations, four (4) pressure regulating stations and utilizes two (2) pressure zones. Control and monitoring of the water system is coordinated via the City's supervisory control and data acquisition (SCADA) system. The City maintains and operates over 50 remote terminal units and control panels. The City of Santa Ana Public Works Agency Water Resources Division is soliciting proposals from qualified firms to provide industrial control panel construction/fabrication and design services on an as -needed basis. Control panel programming and system integration is not included in this contract. The City intends to select and enter into agreements with up to three firms to provide the described services for an aggregate annual amount amongst all selected firms. B. CONTRACTOR RESPONSIBILITIES The City of Santa Ana invites proposals to establish multiple contracts with vendors who can build and/or design industrial control panels for pressure control stations, water pump stations, sewer lift stations and water well sites. The Contractor shall provide all supervision, labor, tools, supplies, materials, vehicles, lifts, equipment, and transportation to ensure effective performance of services as described herein. The Contractor shall also be responsible for providing any required quality assurance and quality control testing services and training services. All work shall be in accordance with applicable trade practices, workmanship, meet warranties and shall conform to all applicable laws, codes and regulations. Business hours are considered from 7:00 A.M. to 5:00 P.M. (Monday through Friday). Any time outside of business hours of operation may be considered after hours/weekends. C. SCOPE OF SERVICES The scope of work will include industrial control panel building services, factory acceptance testing (FAT), in -field verification testing, panel design services, training, and all miscellaneous work (not including programming and integration) necessary to complete the following types of tasks: 1. PANEL BUILDING SERVICES The Contractor shall construct and furnish industrial control panels, and all work shall be in compliance with the National Electric Code (NEC), Underwriters Laboratories (UL) 508A (standard for the construction of industrial control panels) and UL508 (standard for safety for industrial control equipment). The Contractor shall be responsible for the procurement of all materials and the fabrication of the control panels based on provided design drawings City of Santa Ana - RFP 21-100 Water Resources Panel Building Services Page 14 of 39 and/or functional specifications. The Contractor shall be capable of providing panel building services consisting of the following components: 1. Motor control centers (MCCs) 2. Remote terminal unit (RTU) control panels 3. Human machine interfaces (HMIs) 4. Programmable logic computers (PI -Cs) 5. Variable frequent drives (VFD) 6. Motor operated valves (MOV) 7. Magnetic flowmeters (various brands) 8. Radio and communications equipment 9. Other related appurtenances Prior to the commencement of panel building services, the Contractor shall assess the project and provide a submittal to the City containing proposed equipment and components as well as a project schedule for the construction of the panels. The Contractor shall provide separate quotes, which shall be approved by the City's Project Manager prior to the commencement of work with a clearly established scope and timeline parameters. After receiving the City's Notice to Proceed, the Contractor shall begin the procurement of all equipment and materials associated with the construction of the new control panel. The Contractor shall inform the City of any long lead times that may affect project deadlines and the overall construction schedule. In addition and upon request by the City, the Contractor shall also repair and retrofit existing panels per the City's specifications and adhering to codes and regulations. 2. FACTORY ACCEPTANCE TEST The Contractor shall provide quality assurance and quality control through factory acceptance testing (FAT) on all constructed industrial control panels. The initial un- witnessed FAT procedures shall be performed by the Contractor's Test Engineer internally, and all self -identified non -conformances shall be rectified by the Contractor. Once all self - identified non -conformances are rectified, the final witnessed FAT procedures shall be overseen by a City Representative and performed by the Contractor's Test Engineer. The Contractor's Test Engineers shall be responsible for recording items checked and non - conformances. The following panel components shall be verified by the Contractor and City Representative during the FAT when applicable: 1. Panel Components and Mounting: a. The Contractor shall verify the panel assembly and the interior/exterior layout with the design. b. The Contractor shall confirm the enclosure mechanical components match the design and operate as specified (includes door latches, door closed switches, door stops, laptop shelf, disconnect handles, etc.). c. The Contractor shall confirm the spacing requirements of components and accessibility are met for panel installation and maintenance purposes (per design specifications). d. Heat vents, exhausts, fans, and dissipation areas of all applicable components shall be checked in addition to wires, devices, and shipping City of Santa Ana - RFP 21-100 Water Resources Panel Building Services Page 15 of 39 stickers on components. e. The Contractor shall confirm all items specified on bill of materials (including placement of parts in the panel schematics and panel layout sheets) have been provided and installed per specifications. f. The Contractor shall confirm the mounting security of each component by physically shaking each component without causing damage to the panel. g. All control panel labels shall be checked and labeled properly. h. The Contractor shall verify the panel construction comments have been implemented, if applicable. 2. Panel Wiring a. The Contractor shall verify all fuse types and rating; as well as ensure fuses are not damaged or blown (by verifying continuity). b. If applicable, DIN rails mounted on insulated standoffs shall be removed to verify there is no continuity between the DIN rail and back panel ground bus. Upon completion of the verification, the Contractor shall reconnect the bonding jumper. c. The Contractor shall verify each DIN rail mounted ground terminal for continuity between the ground terminal and the back panel ground bus, if applicable. d. The Contractor shall confirm all wire sizes and colors match the design specifications. e. Verification of wire number labels (clear, correct, and facing forwards) f. Verification of terminal number labels (clear, correct, and facing forwards) g. The Contractor shall confirm labeled wires are connected to the correct component terminals and blocks. h. "Tug test" to confirm proper termination on wires i. Confirm there are no loose wire strands or fraying at termination points j. The Contractor shall verify all shields are cut off and properly insulated at non -connected end of shielded wires. k. The Contractor shall ensure dual in -line package (DIP) switches, rotatory switches, and jumpers for PLC modules and other components are set correctly. 3. Power Distribution and Initial Power Up Sequence The Contractor shall perform the following sequence to verify the power distribution circuits are operating correctly: a. Verify no voltage present on the wires of the incoming power wires, terminals, and the line side of the circuit breakers. b. Turn on all alternation current (AC) circuit breakers, close all AC fused disconnect terminal blocks, and close all direct current (DC) fused disconnect terminal blocks (if applicable) that serve auxiliary DC loads, and pull out the Emergency -Stop pushbutton (if present). c. Confirm there is no direct connection between each AC phase and ground. Verify no continuity, if multiple AC sources exist check each one separately. d. Confirm there is no direct connection between each AC phase and neutral. City of Santa Ana - RFP 21-100 Water Resources Panel Building Services Page 16 of 39 Verify no continuity, if multiple AC sources exist check each one separately. e. Confirm there is no direct connection between each DC positive and ground. Verify no continuity, if multiple DC sources exist check each one separately. f. Confirm there is no direct connection between each DC positive and common. Verify no continuity, if multiple DC sources exist check each one separately. g. Turn off all AC circuit breakers, open all AC fused disconnect terminal blocks, and open all DC fused disconnect terminal blocks (if applicable) that serve auxiliary DC loads (not fuses associated with 1/0 loops), and push in Emergency -Stop pushbutton (if present). h. Earth ground wire of AC control power source is connected to the ground bus within the panel. i. Connect and power -up AC control power source. Verify there is the correct AC voltage (measured from line -to -neutral) on line and load sides of input transient voltage surge protector (if present) and line side of AC main circuit breaker. j. Close AC main circuit breaker, AC main fuse, and/or AC main disconnect. Verify that the correct AC voltage is present on the AC terminal blocks and on the line side of all AC secondary circuit breakers. k. Verify the AC main circuit breaker de -energizes and energizes all AC power circuits in the panel. Close each AC secondary circuit breaker or fused disconnect one -at -a -time. Verify that the correct AC voltage is present at each of the devices served by these circuit breakers. I. Verify each AC secondary circuit breaker de -energizes and energizes each of the devices served by these breakers. m. Verify receptacle is properly connected by testing with a receptacle polarity tester. n. If panel is equipped with a humidistat and panel heater, verify proper operation of heater. o. If panel is equipped with a coaling fan, verify proper operation of the fan. p. Verify that the correct DC voltage is present on the output of the DC power supply(s). q. Verify that the correct DC voltage is present on the output of the DC uninterruptible power supply (UPS). r. Disconnect the battery backup to the DC UPS. Verify that DC voltage is maintained on the output of the DC UPS. Fallowing the test, reconnect battery backup. s. Open the AC main circuit breaker. Verify there is no DC voltage on the output of the DC UPS. Following the test, close AC main circuit breaker and verify the DC voltage is present on the output of the DC UPS. t. Open the AC secondary circuit breaker for the DC power supply. Verify there is no DC voltage on the output of the DC UPS. Following the test, close AC circuit breaker for the DC power supply and verify the DC voltage is present on the output of the DC UPS. u. Electrically trip the AC main circuit breaker (Only if the breaker has manual trip function). Verify that DC voltage is maintained on the output of the DC UPS. Following the test, reset the AC main circuit breaker and verify the DC voltage is present on the output of the DC UPS. v. Electrically trip the AC secondary circuit breaker for the DC power supply City of Santa Ana - RFP 21-100 Water Resources Panel Building Services Page 17 of 39 (Only if the breaker has manual trip function). Verify that DC voltage is maintained on the output of the DC UPS. Following the test, reset the AC circuit breaker for the DC power supply and verify the DC voltage is present on the output of the DC UPS. w. If panel is equipped with DC fuses for auxiliary devices (not fuses associated with input/output (110) loops), close each fused disconnect terminal block one - at -a -time. Verify that the correct DC voltage is present at each of the devices served by these fuses. x. if panel is equipped with DC fuses for 1/0 loops, close each fused disconnect terminal block one -at -a -time. Verify that the correct DC voltage is present at each of the 110 served by these fuses. y. Verify each DC fuse de -energizes and energizes each of the devices or 1/0 points served by these fuses. z. Disconnect AC power from the panel without opening the AC main circuit breaker or AC main fused disconnect terminal block. Verify that DC voltage on the output of the DC UPS is maintained for at least 10 minutes. Following the test, reapply AC power to panel, verify the UPS is charging the battery backup. 4. 110 Checkout The Contractor shall verify every 1/0 point operates correctly, including ones marked as spare by completing the following: a. Configure the PLC for 110 checkout (PLC program, networking configured, etc.). b. Test digital inputs by applying the appropriate voltage or by applying a jumper to the field terminals and checking the status lights on the input module and appropriate tag in the controller. c. Test the digital outputs by forcing the output in the Controller and checking the status light on the output module and that the correct voltage or contact state is present at the field terminals. d. Test analog inputs by applying 3.8mA, 4mA, 12mA, 20mA, and 20.2mA to the filed terminals and checking that the tag in the Controller varies accordingly. e. Test analog outputs by forcing the output in the Controller to values between the minimum and the maximum and checking that the current at the field terminals varies accordingly. f. If the panel is equipped with any indicating lights or process displays, verify they operate correctly. The Contractor shall utilize the form in Exhibit C or an equivalent approved equal to complete the FAT. Upon completion of the witnessed FAT with a City Representative, the Contractor shall provide a UL508 certification label and supporting documentation confirming and validating proper operation of the equipment as well as conformance with quality, configuration, and testing standards. 3. POST -INSTALLATION FIELD TESTING Once the installation of all industrial control panels, field instrumentation, and other related City of Santa Ana - RFP 21-100 Water Resources Panel Building Services Page 18 of 39 equipment has been completed, the Contractor shall perform the following post -installation field verification tests: 1. Site Acceptance Test (SAT) Once system installation has been successfully completed and installed, the Contractor shall perform a site acceptance test (SAT). The Contractor shall test the full operation and functionality of the completed system in the SAT with a City Representative. The Contractor shall provide any rectifications required to complete the SAT. The Contractor shall utilize the form in Exhibit C to complete the SAT and shall advise any additional components that necessitate testing. Once all operation and functionality are confirmed and approved by City Personnel in the SAT, the Contractor shall commence on -site closeout and final completion of the project. 2. On -Site Closeout During the on -site closeout, the Contractor shall review the panel construction drawings for any redlines, changes or corrections that have been added and confirm they match in the field. The Contractor shall confirm all non -conformances have been corrected, re -tested, and signed off. The Contractor shall confirm the UL508 label has been affixed to the panel. The Contractor shall clean and vacuum the panel as well as take detailed photos after installation. 3. In -Office Closeout The Contractor shall redline all changes to the design made during construction and testing on the as -built panel schematics and shall provide all records including photos and schematics to the City upon closeout of the project. 4. PANEL DESIGN SERVICES Upon request by the City, the Contractor shall provide control panel design services that conform to City standards. Control panel designs and drawings shall contain fully engineered diagrams that specify all equipment, back panels, terminal blocks, and special components and related items. The wiring diagrams, specific 1/0, panel dimensions, items and quantity list with specific part numbers shall also be included in the designs. All wiring diagrams shall show all components, including power and control wiring, instrumentation wiring, ground wiring, terminal blocks, and their associate nameplates with terminal block termination designations, identification labels, and wire sizes, types and colors. Panel design documents shall be complete and inclusive of all information necessary for the City to utilize for construction purposes. When applicable all panel designs and schematics shall include, but are not limited to: 1. Table of Contents 2. Drawing Symbol Key 3. Bill of Materials 4. Construction Comments and Special Instruction 5. Control Panel Exterior Detail City of Santa Ana - RFP 21-100 Water Resources Panel Building Services Page 19 of 39 6. Terminal Strip Detail 7. Control Panel Labels 8. AC Power Distribution 9. DC Power Supply 10.Time Relays 11. Panel Temperature Monitor 12. Switch Details 13. AC Discrete Output Relays 14. Discrete Input Module 15.Anaiog Input Module 16. Analog Output Module 17. Network Components 18.Interior Panel Dimensions 19. Exterior Panel Dimensions The Contractor shall also provide calculations regarding the temperature, load power, and uninterruptable power source (UPS) runtime when applicable as described below- 1 - Enclosure temperature calculations shall be based on operating duty cycle for equipment in the enclosure. Size enclosures to use passive or active cooling techniques as required to maintain the recommended operating temperature for any component inside the enclosure given project environmental conditions as specified by the City. 2. Full load power calculations for all sources of power shall be provided. 3. UPS runtime calculations for the calculated full load supplied by the UPS and the selected batteries shall be provided to the City. All panel designs and calculations shall be completed in compliance with all functional specifications and applicable standards, codes and regulations. 5. ADDITIONAL PANEL EQUIPMENT The Contractor shall procure and provide miscellaneous equipment required to complete tasks related to industrial control panels for water pump stations, pressure control stations, sewer lift stations, water well sites, and any additional sites upon request by the City. Miscellaneous equipment may include but is not limited to replacement parts, retrofits, upgrades, any additional supplementary parts required for repair, etc. 6. TRAINING SERVICES Upon request by the City, the Contractor shall provide in -person training services in accordance with National Electrical Code (NEC) and Underwriters Laboratories Inc (UL) regulations. The Contractor shall provide customizable training classes regarding specific - use industrial control panels, panel components, wiring, switching devices, etc. The Contractor shall also review the operation and maintenance for each component of the control panels. All manufacturer's manuals for equipment shall be included as well as operations and maintenance manuals for key components. City of Santa Ana - RFP 21-100 Water Resources Panel Building Services Page 20 of 39 D. CODE COMPLIANCE All control panels shall be manufactured in accordance with: • Underwriters Laboratories Inc (UL508 & UL508A) • Institute of Electrical and Electronics Engineers (IEEE) • National Electrical Manufacturers Association (NEMA ICS 6 & 250) • International Electrotechnical Commission (IEC) • National Electrical Code (NEC) standards • National Fire Protection Agency (NFPA 70) • American National Standards Institute (ANSI) E. PROJECT MANAGEMENT AND COORDINATION When a request for service is issued to the City, the Contractor shall issue an estimate to the City's designated Project Manager. The Contractor shall not proceed with any work without the approval of the City's designated project manager. Contractors shall invoice the City on a monthly basis for all work performed during the period or provide a one-time invoice at the completion of work issued. Each invoice shall be accompanied by a summary of tasks performed, contract agreement number, results and progress on long-term tasks if any. F. SUBCONTRACTORS The use of Subcontractors is allowed, but will require approval by City prior to start of any assigned work. Upon commencement of work, the Contractor shall be responsible for services provided by any subcontractor as if Contractor were providing the services with its own organization. When a Subcontractor performs all or any park of the work, a markup shall be applied to the Subcontractor's actual cost of such work. The Contractor may add a markup of 10 percent on the first $5,000 of the subcontracted portion of the extra work and a markup of 5 percent on work added in excess of $5,000 of the subcontracted portion of the work may be added by the Contractor. G. MARKUP The following markup percentages shall be added to the Contractor's costs and shall constitute the markup for all overhead and profits (to the sum of the costs and markups, one (1) percent shall be added as compensation for bonding): 1) Labor. ......................... ..................................................................... 20 2) Materials...........................................................................................15 3) Equipment Rental............................................................................. 15 4) Other Items and Expenditures.......................................................... 15 H. MINIMUM QUALIFICATIONS City of Santa Ana - RFP 21-100 Water Resources Panel Building Services Page 21 of 39 The Contractor shall meet the following minimum qualifications: 1. All work is to be performed in compliance with all applicable codes, ordinances, laws, standards, due care, and Occupational Safety and Health Administration (OSHA) safety requirements. 2. The Contractor shall have a minimum of five (5) years of experience in providing industrial control panel building services. 3. The Contractor shall possess state and local permits, licenses and certificates required by law to commence, carry, and complete the work. 4. Provide all necessary equipment to competently perform and complete work as specified. I. SAFETY Proposer shall be solely and completely responsible for the condition of the project site, including safety of all persons and properties during the performance of the work. In addition, proper safety equipment must be worn at all times. These requirements shall apply continuously until the contract is terminated and shall not be limited to normal working hours. The Contractor/Consultant shall assure that each employee or subcontractor under the contractor's supervision is trained in the work practices necessary to safely perform his or her job. J. INSURANCE REQUIREMENTS The successful bidders shall furnish the City with original copies of valid insurance policies herein required upon execution of the contract and shall maintain said policies in full force and effect at all times during the term of this contract. Said insurance policies shall comply with all requirements set forth in these specifications. Contractor(s) shall keep a current certificate of insurance at the City of Santa Ana at all times and shall immediately report any changes to the City. K. FEE SCHEDULE Contractor shall submit a fee schedule as described in Section IV.B.3 of RFP. The Well 40 and SA-7 panel design drawings provided as Exhibit A and Exhibit B respectively are to be used as the basis for completing the Fee Schedule form. No separately stated freight or deliveries will be considered. Bidders shall include all costs in the unit price bid. Furthermore, the Contractor shall submit additional labor, material and rental equipment rates along with fee schedule. Contractor's labor and equipment rate sheet shall list rates for all labor designations, equipment, rentals, and materials. The bid items specified in the fee schedule are for reference purposes only. Labor increases shall be subject to mutually agreeable terms between the City and the Contractor. The City may request related services that will be paid at the vendor's standard labor and equipment rate submitted. Fee proposal shall be outlined as follows: ---End of SCOPE OF WORK Section --- City of Santa Ana - RFP 21-100 Water Resources Panel Building Services Page 22 of 39 EXHIBIT B Tr7M& A TESCO CONTROLS COMPANY Statement of Qualifications IRIMAX 565 Explorer Street Brea, CA 92821 714.255.8590 Trima x Systems. com Water Resources Panel Building Services Presented to City of Santa Ana Prepared by: Trimax, a Tesco Controls Company 565 Explorer Street, Brea CA 92821 Phone: (714) 255-8590 Fax: (714) 255-1922 Water and Waste Water Project Qualifications City of Santa Ana I Statement of Qualifications Water Resources Panel Building Services 1 2 Contents CoverLetter..........................................................................................................................................................3 AgreementStatement..........................................................................................................................................3 Proposer Qualifications and Related Experience..................................................................................................4 Philosophy.........................................................................................................................................................4 Staff................................................................................................................................................................... 4 Capabilities........................................................................................................................................................4 Facilities.............................................................................................................................................................4 Products and Services Offered..........................................................................................................................5 Applicable License(s) and Certifications............................................................................................................5 List of contracts in the last three years that were terminated prior to completion..........................................5 ProjectMangement...........................................................................................................................................5 ResourceAvailability.........................................................................................................................................5 QualityAssurance..............................................................................................................................................6 Understanding scope of services..........................................................................................................................7 Relevant Project Experience and Client References..............................................................................................8 OtherReference Contacts...................................................................................................................................17 TrimaxCapabilities..............................................................................................................................................17 PanelBuild Checklist............................................................................................................................................17 Panel Shop and Field Services Include: ................................................................................................................ 18 Industries that are supported: ............................................................................................................................. 18 TRIMAX I A TESCO CONTROLS COMPANY Water and Waste Water Project Qualifications City of Santa Ana I Statement of Qualifications Water Resources Panel Building Services 1 3 COVER LETTER This proposal is offered by Trimax, a Tesco Controls Company, Brea Office, located at 565 Explorer St., Brea, CA 92821. The main office number is 714.255.8590 and the office fax is 714.255.1922. Trimax is a corporation. If you have any questions about this proposal contact Kathy Sexton, Senior Estimator, cell number is 972.672.1855. AGREEMENT STATEMENT Trimax agrees to the Attachment 4: Standard Agreement with no exceptions. TRIMAX I A TESCO CONTROLS COMPANY Water and Waste Water Project Qualifications City of Santa Ana I Statement of Qualifications Water Resources Panel Building Services 1 4 PROPOSER QUALIFICATIONS AND RELATED EXPERIENCE Founded in 1983 by two electrical engineers, TRIMAX has grown into a full -service control systems integrator headquartered in Brea, CA, with offices in Dallas, TX and Maui, HI. We provide professional services and related equipment to clients in the water/wastewater, solar, energy, bulk material handling, manufacturing, and scientific industries. In April 2019, Trimax was acquired by Tesco Controls, Inc., North America's largest control systems integrator focused solely on the water/wastewater Industry. This has expanded our professional services capabilities, increased our manufacturing capabilities, and added technological synergies to enhance our customers' experience. Philosophy Trimax provides unique solutions by first establishing relationships with our clients which focus on a deep understanding of customer processes and needs. We then deliver customer -specific, turnkey solutions including comprehensive engineering, programming, commissioning, and custom panel fabrication. We are a proud member of the international controls engineering community and continually strive to be at the forefront of development of our field. We seek out new challenges and opportunities to apply our unique brand of customized solutions to lead our industry into the future. Staff Trimax has a staff of almost SO highly trained professionals in the controls industry. Our engineers and project managers design and implement integration plans necessary to incorporate any number of logistics, communication, and security devices into one centrally located system, and to train an owner's staff to properly operate and maintain that system. Our engineers have been working in the industry for at least 10 years, and some more than 20 to 30 years. Capabilities Trimax has over three decades of industry experience with systems integration in a variety of fields. We have worked with clients on targeted solutions to specific problems, and site -wide SCADA integration systems that rely on central information processing from widely scattered remote sites. Trimax has programmed the pumping of liquid nitrogen, mission critical processes, systems controlling billions of dollars of equipment, and systems that lives depend upon. We apply our knowledge and experience with industry -leading software from companies like Rockwell Automation, Inductive Automation, and Wonderware, to create custom programs that continually push the capabilities of the software. We complete work designing and upgrading systems to standardize hardware and software best suited to the client's needs. Facilities Our facilities are equipped with the tools and test equipment necessary to calibrate, test and start-up all instrumentation, control, telemetry, and SCADA systems hardware and software your project/service might require, including remote diagnostic capabilities. The merging with Tesco Controls has added highly customized manufacturing capabilities. Trimax uses ERP software, documented process workflows, standardized submittal practices, and expertise of our engineering staff to effectively manage projects. TRIMAX I A TESCO CONTROLS COMPANY Water and Waste Water Project Qualifications City of Santa Ana I Statement of Qualifications Water Resources Panel Building Services 1 5 Products and Services Offered Trimax is a "Turnkey" Solution Provider leveraging advanced programming software to create more efficient systems with increased visibility and oversight, including remote access. Our engineers are experts in PLC/PAC, HMI, SCADA and MES programming and integration. Combined with our skilled electrical design engineers and UL rated panel shop, Trimax possesses all the necessary tools to provide turnkey solutions for a variety of industries. Among some of the services we provide are PLC/PAC, HMI and SCADA programming, MES Development and ERP Integration, electrical engineering, UL panel shop, instrument calibration services, system start-up and training, CCTV and remote monitoring, maintenance and on -call contracts, field services and telemetry integration. Applicable License(s) and Certifications Trimax is part of the GE Solution Provider Program, Rockwell Automation Global Commercial Program, Schneider Electric Alliance Program, Siemens Software Integrator Program, Inductive Automation Ignition Certified, and currently in process for Wonderware InTouch and System Platform 2014 R2 Certification. Trimax Panel Shop carries the following certifications E133199 UL 508A Industrial Control Panels, E304786 UL 1203 Explosion Proof (XP) Panels, E305397 UL 698A Intrinsically Safe Panels (508A with Intrinsic Extensions). List of contracts in the last three years that were terminated prior to completion Trimax in its history, has never had a contract terminated prior to completion. Trimax is committed to delivering the client their systems as required per the specifications and contract documents. Project Mangement Trimax assigns a dedicated project manager for all services provided by the company. This allows a single reliable point of contact for the customer and provides an individual that has knowledge of all aspects of a project to ensure that the needs of the client are always met. While there may be multiple projects and service -related activities occurring simultaneously for a client we maintain a single project manager. That person is then best suited to evaluate the needs of completing requirements and allocate resources in the most efficient way possible. The project manager facilitates communications between all personnel involved on the project through weekly meetings. This is most important when multiple projects are underway. To keep constancy in the outcome across multiple sites the project manager makes sure that all parties are made aware of decisions made at a single location. work includes interacting with or managing other contractors, the project manager tracks vital aspects of the project that must integrate clearly between all parties. This requires the preparation and management of documentation defining these interactions to make sure that requirements from all sides are specified and understood by everyone. Strong and open communications are required between Trimax engineers and many members of the district's staff to ensure that work performed best meets the needs of the district and operates as intended. Many times, this is achieved through meetings and/or workshops. While this is very positive for information transfer it also creates contrasting opinions. To mitigate this, we require one point of contact per project that is designated to make final decisions that are not formally answered through the RFI process. Resource Availability Trimax has a strong group of engineers with specialties in a wide range of fields associated with PLCs, SCADA, Networks, database & software development, and robotics. This allows for high level solutions to almost any problem. At the same time, it also provides flexible resource support to meet demanding needs. All the engineering staff is strong in the TRIMAX I A TESCO CONTROLS COMPANY Water and Waste Water Project Qualifications City of Santa Ana I Statement of Qualifications Water Resources Panel Building Services 1 6 core disciplines of PLC, HMI, and SCADA. While at any given time the bandwidth of an individual may be very limited the group is usually able to take on any requirements that come up. Quality Assurance Trimax believes strongly in quality assurance and has set procedures in place for many aspects of the company. Trimax will identify the strategy and controls currently employed, and to be developed and implemented, to consistently deliver applications and services that meet the requirements of City and their stakeholders. This approach will serve as a map of the current controls employed by Trimax and will present a concise strategy for the continuing development throughout the project. Quality assurance is relevant and applicable to all operations, from the integration of Headquarters to all the remote sites. When safety conditions exist, the Project Management may decide to bring our own Certified Safety Engineer or obtain subcontractors who has earned the "Certified Safety Engineer" status. TRIMAX I A TESCO CONTROLS COMPANY Water and Waste Water Project Qualifications City of Santa Ana I Statement of Qualifications Water Resources Panel Building Services 1 7 UNDERSTANDING SCOPE OF SERVICES Each project is assigned a lead engineer that is responsible for all aspects of the work. To best utilize the abilities of the senior engineering staff Trimax has created a strong support structure including design engineers, drafters, instrument technicians, software developers and field service technicians. The lead engineer has these resources at his/her disposal to assist with project tasks allowing more of the engineer's time to be spent programming and commissioning systems. The senior engineer is solely responsible for all work and documentation performed. He/she is required to review and verify the product of all support work. The support staff allows for more efficient output from the senior engineer and the single point of accountability makes sure that the assistance is a tool and not a crutch. The support staff also acts as a review panel and secondary check to the senior engineer. This structure also ensures that when multiple programmers are working on a project there is a single direction and methodology. The senior engineer defines the breakdown of tasks and interaction between all programming before work begins. Trimax believes that detailed and accurate design at the beginning of a project saves far more time at the end of the work. This design must also account for possible future needs and expansion, so the result has the flexibility to meet ongoing requirements. Documentation is the key to accurate design, efficient work, a successful result, and maintainability. It produces a greater life cycle for the project. TRIMAX I A TESCO CONTROLS COMPANY Water and Waste Water Project Qualifications City of Santa Ana I Statement of Qualifications Water Resources Panel Building Services 1 8 Relevant Project Experience and Client References Implementing our proven approach to systems integration for more than 35 years in a variety of industries, Trimax delivers complete industrial control system solutions across both process control and automation applications. Our experience spans hundreds of customers and thousands of projects, some of which are highlighted in this section. We invite you to contact our client references to confirm their satisfaction with the products and services received from Trimax on recent, relevant projects. Trimax is known for integrating multiple types and brands of hardware, systems, and software platforms, including package systems. Our proven approach is to first develop an understanding of your needs and your process, identify custom solutions that deliver quality system improvements you can rely on and trust, and collaborate with your staff to successfully integrate your automated control systems. Former Building 10 Integrated Groundwater Remediation Boeing Company, Long Beach, California Trimax joins forces with Hargis + Associates as part of a multi -disciplinary team to implement a project to remediate contaminants from spills, leaks, and chemical releases in soil and groundwater. In February of 2012, Trimax was contracted to design, fabricate, integrate, and provide start-up support for a control system for the B10 Integrated Remediation System, Former C-1 Facility, located in Long Beach, California. The remediation system consisted of seven subsystems includinga 2,000-standard-cubic-feet-per-minute (scfm) soil vapor extraction system with a thermal oxidizer and dry scrubber treatment, a 2,000 scfm vapor phase granular activated carbon adsorption vapor extraction system, dual phase extraction system using air stripping, advanced oxidation, and liquid phase carbon adsorption system, and a groundwater extraction and treatment system with liquid phase carbon adsorption. Trimax provided the design and fabrication of a main control panel plus three remote 1/0 panels to control and interface with multiple groundwater extraction wells and treatment facilities controls, in order to operate the various subsystems as well as remove the contaminants from groundwater and vapor. The overall project integrated two vendor -supplied control panels for treatment equipment packages, tank level systems, blower control packages, and an advanced oxidation system to SCADA for monitoring, trending, and control. Ignition services were installed to communicate with PLC/HMI software Wonderware and Windows systems. For the Ethernet/fiber network, Trimax integrated 23 extraction wells, 3 injection wells, chemical tanks, valves, pumps and water treatment packages. Over the past eight years, Trimax has provided ongoing field control modifications associated with system modifications and optimization and has also provided and integrated field instrumentation, such as Pressure, Flow, Temperature, and Level, transmitters, switches, and gauges, along with calibration, testing, and commissioning. Programming included various PLCs firmware updates, retro fits, logic edits, and network communication to existing and new systems. REFERENCE John Scott, PE Global Enterprise Sustainability The Boeing Company 818.519.9894 john.r.scott@boeing.com CHEMICAL ENGINEER Kevin Coons, PE Chemical Engineer EngineeringAna lytics, Inc. 858.414.3704 KCoons@enganalytics.com ENVIRONMENTAL REMEDIATION Greg Gibbs, PE, Principal Jacob & Hefner Associates, Inc. dbo JHA Environmental, Inc. 949.453.1045 ggibbs@jacobandhefner.com CONTRACTS $1,047,098 The Boeing Company $280,141 JHA Environmental, Inc. DATES 2012 — Present EQUIPMENT AND SOFTWARE • Wonderware/Ignition Platform SCADA • Allen-Bradley PLCs • Ethernet/Fiber Network connecting 20 remote and three local sites Since 2013, Trimax has enjoyed an effective, collaborative working relationship with Hargis +Associates from our successful. TRIMAX I A TESCO CONTROLS COMPANY Water and Waste Water Project Qualifications City of Santa Ana I Statement of Qualifications Water Resources Panel Building Services 1 9 REFERENCE Kevin Coons, PE Senior Professional Engineer EngineeringAna IVtks, Inc. (prey iouslywith H a rgis + As soc iates, Inc.) 858.221,0264 KCoons@enganalytics.com PROGRAM MANAGER Tony Rossi, PE Engineering Manager Hargis+Associate s, Inc. 858.410.7449 trossi@hargis.com DESIGN ENGINEER Ross Horton, EIT Staff Engineer Ha rgis + Asso ci ate s, Inc. 858.373.7649 RHorton@hargis.com CONTRACTS $182,134 total, Hargis + Associates DATES January 2014 — Present EQUIPMENT AND SOFTWARE ■ Wonderware HMI • Ignition 5CADA Raytheon Technologies Groundwater Treatment Extraction System Raytheon Technologies Corporation, Fullerton, California t� Trimax partnered with Hargis + Associates for three major groundwater extraction and treatment upgrade projects at the farmer Hughes Aircraft Company Facility in Fullerton, California. Trimax provided design services and manufactured a verity of field control panels that cornmunlcate with groundwater extraction wells and associated field instrumentation for pumping contaminated groundwater from wells into various treatment systems that remove the contaminates before returning clean water back into the ground for aquifer storage. Groundwater Extraction and Treatment System Expansion Trimax designed, fabricated, and tested the main PLC control panel to operate and control a groundwater extraction and treatment (GET) system at the former Hughes Aircraft Facility. The main PLC panel operates and provides status to sub -panels, extraction well pumps, transfer pumps, and communicate with the Trojan advanced oxidation process (AQP) system. Testing and start-up services included operation of all pumps and motors, valves, filtration systems, UV -lighting carbon absorption system, storage tank control and all extraction well controls. Trimax tested all interlocks, shut -down and emergency systems to confirm successful system operations. ■ Allen-Bradley PLCs The challenges of integrating multipliable ground -well pumps scattered • Ethernet/Fiber ❑ptic throughout the Raytheon site and vicinity for this major environmental cleanup included communicating control through fiber and wireless to the extraction wells, integrating the water delivery systems, and manufacturing the water treatment packages. After a successful and on -schedule plant testing startup, and commissioning, Trimax provided deliverables including Loop Diagrams and Control Panel Drawings with PLC Control Code. We continue to provide ongoing services for upgrades and rn odifica tion s to the plant controls. TRIMAX I A TESCO CONTROLS COMPANY Water and Waste Water Project Qualifications City of Santa Ana I Statement of Qualifications Water Resources Panel Building Services 1 10 Piiholo Water Treatment Plant Control System Improvements County of Maui, Department of Water Supply, Hawaii E74- Piiholo Water Treatment Plant Control System Improvements This project upgraded the PLC controls and SCADA system at an existing 3.2 million gallons per day (mgd) capacity water treatment facility required to remain in continuous operation. The overall project upgraded the entire facility, including: reservoir monitoring, raw water processing, flocculation, filter and backwash, chlorination, soda ash, Granulated Activated Carbon (GAC) monitoring, clearwell control, distribution system, and pump station. C REFERENCE Tony Linder Water Treatment Plant Division Chief, Water Services County of Maui Tony.Linder@c,a.maui.hi.us 808.270.7380 CONTRACTS $869,206 Piiholo WTP Upgrades $534,125 lao WTP Upgrades DATES 2015-2017 Piiholo WTP Upgrades 2017-2019lao WTP Upgrades EQUIPMENT AND SOFTWARE • Ignition SCADA • Allen-Bradley ControlLogix PLCs • Cisco Ethernet/Fiber Trimax upgraded the PLC system comprising 10 enclosures to a new, fully - redundant Allen-Bradley ControlLogix PLC system with remote 1/0. Trimax also replaced the existing Wonderware SCADA system with Ignition by Inductive Automation. Because the water treatment facility was required to remain operational, with specific treatment process downtime limited to a maximum of four hours on any given day, Trimax installed the new control system and SCADA in parallel with the existing systems and limited all downtime during testing to less than four hours. Once the new system testing was complete, the old controls were removed, and new ones installed to final physical locations. lao Surface Water Treatment Plant Upgrades This $21.5 million project constructed a new surface water treatment plant in central Maui with a micro -filtration treatment process. The plant has clean - in -place four filter trains and backwash, and a maximum capacity of 3.2 mgd. The control system operates raw water in -feed from a local stream, filtration, chemical dosing, chlorine generator, chlorine contact tank, 3 MG water storage tank, and pumping into the water distribution system. Trimax upgraded the existing control system to fully -redundant Allen-Bradley ControlLogix processors with 12 large remote 1/0 panels, including more than W 6001/0 system points. Trimax also implemented a new Ignition SCADA system in a fully -redundant configuration. TRIMAX I A TESCO CONTROLS COMPANY Water and Waste Water Project Qualifications City of Santa Ana I Statement of Qualifications Water Resources Panel Building Services 1 11 REFERENCES Karim Naim Engineering Support & Services 909.274.1426 karim.naim@sce.wm Brian Smith Transmisslon and pistribution Controls and Meter Asset Engineering 909.301.7033 Brian.X.Smith@sce.com John P. Hamilton Construction Project Manager 951.201.9679 John.P.Hamilton@sce.com CONTRACTS $28.3 million total since 2009 SCE Power Grid and Substation Modernization and Upgrade Programs Southern California Edison (SCE), vorioos power grid project sites throughout Southern California * ,, Trimax enjoys a longstanding partnership with Southern California Edison (SCE), fabrication and testing of various types of relay rocks for all sires of SCE Substations throughout Southern California. We are proud to be Southern California Edison's only zero defect partner. DATES 2009— Present Since 2009, Trimax has partnered with Southern California Edison (SCE) to deliver turn -key solutions for SCE's regional power grid and substation upgrades, EQUIPMENT ANC] including fabrication of relay racks, HMI/PLC racks, switch racks, and drop -in SOFTWARE mechanical -electrical equipment room (MEER) buildings. Trimax has completed aver48❑ projects ranging from single relay racks to fully -tested drop -in MEER . SoftwarelHardware is ide buildings, which has allowed us to form a strong, collaborative relationship with Confidential Confide Con SCE staff. ■ Grid Protection and Automation _ Equipment Trimax is a recognized and approved Automation /Protection . SCADA, HMI, and PLC Programmer for the SCE Automation and Protection Group. Programming & Integration ■ Fully -Configured Substation Buildings Our relevant SCE project experience includes providing assembly and wiring of EquipmentTestingand relay racks, developing interconnect and connection designs, and configuring Verification PLCs, SCADA/HMIs, relays, switches, clocks, and system alarms. A brief summary of our history serving SCE includes: • 2009: Manufacture, assemble, wire and test FTO Relay Racks ■ Z016. Approved vendor far Factory Acceptance Testing (FAT) • 2017: Approved vendor for manufacturing and installation of SCE Drop -In MEER buildings ■ 2018. Approved Automation Programming vendor for the SCE Automation and Protection Group; SCE SEMI programming certification 1 2020: Awarded the $10 million SCE Metro East f Orange Region, three-year agreement TRIMAX I A TESCO CONTROLS COMPANY Water and Waste Water Project Qualifications City of Santa Ana I Statement of Qualifications Water Resources Panel Building Services 1 12 Robert W. Goldsworthy Desalter Expansion and Completion of New Source Water Wells and Conveyance Pipelines Project Water Replenishment District of Southern California, Lakewood This project expanded the existing 5 mgd Robert W. Goldsworthy Desalter groundwater treatment facility to increase plant capacity and improve water quality to comply with discharge regulations. To achieve this, an additional reverse osmosis (RO) train was added to allow for increased filtration_ TRIMAX was specifically responsible for upgrading the PLCs, implementing a new Wonderware SCADA and upgrading the plant UL control panels. The system upgrade consisted of 100+ instruments, CCTV equipment, servers, computers, printer, Wonderware SCADA and associated other software. The new system was designed with minimal downtime as possible. With this, a redundant Schneider Electric Modicon M580 architecture was utilized to maintain plant level equipment operation. On top of this sat a redundant Wonderware System Platform SCADA for operators to interface, monitor and trend plant systems. To ensure accuracy and stability of the system, on -site loop testing and calibration were completed. An additional on -sit Factory Acceptance Test, proved out the control -loop functionality as outlined in the contract specification. • Design and fabrication of ULcontrol panels using Modicon components Programming of PLCs and SCADA software • Field instrument calibration and control system commissioning REFERENCE Phuong Watson Senior Engineer 562.275.4246 pwatson@wrd.org CO NTRACT $1,535,584 DATES January 2016 —February 2019 EQUIPMENT AND SOFTWARE • Modicon M-580 • Ethernet/Fiber Ring Communication • Wonderware System Platform SCADA • Wonderware InTouch Panels • Dream Reports • Win-911 Dialer TRIMAX I A TESCO CONTROLS COMPANY Water and Waste Water Project Qualifications City of Santa Ana I Statement of Qualifications Water Resources Panel Building Services 1 13 REFERENCE David Smith Water Treatment Plant Manager 760.415.2304 dsmith@olivenhain.com CONTRACT $851,800 DATES 2011- 2013 EQUIPMENT AND SOFTWARE • Ignition SCADA • Allen-Bradley PLCs • Ethernet/Fiber David C. McCollom Water Treatment Plant LT2 Improvements Olivenhain Municipal Water District (OMWD), Encinitas, California The goal of this water treatment plant (WTP) control system upgrade project was to improve water quality to control microbial pathogens by installing improved membrane filtration units, strainers, pump stations, aeration blowers, and hydraulic energy recovery turbines. The David C. McCollom WTP is one of only three plants in the world that have zero water waste. Modifications to the 34 mgd McCollom WTP included three new UL control panels, major updates to six existing panels, six new CPUs,174 new instruments, and 2,000+ new 1/0 points. Trimax upgraded the existing SCADA system from Wonderware System Platform to Inductive Automation Ignition, including upgraded reporting from Operator-10. System upgrades included controls for the new plant membrane control, blower room control, backwash equalization, residuals handling, coagulants, polymers, caustics, citric acid, sodium hypochlorite feed system, ammonia feed, fluoride feed, centrifuge, and solids handling facilities. Trimax integrated two operator workstations in the Control Room, and five industrial PC workstations on the plant floor to enable operators to remotely access SCADA from any computer with the proper IT credentials for login. Project challenges included a 60-day plant shutdown for the installation and commissioning of all equipment before the mandatory project completion date. Trimax accomplished our work on -schedule. Application software included: redundant controllers, ControlNet, Ethernet, servers, and auto -dialers. Trimax also provided PID programming, ramping functions, flow pacing, weight formulas, historical trending, operator customizable trending and reporting, exponential equation reporting, and system- wide monitoring and alarming. CLIENT COMMENDATION All. We were successful in demonstrating the plant controls, alarm dial -out functions and shutdown tngger protocols to the satisfaction on CDPH. Our plan Is to initiate 24-hour operations this coming Monday. Achieving this milestone in a single site visit was a major achievement, and It would not have been passible without Trimax and GE working side by side with us In the control roan; Belding questions and making changes on the fly to tree PLC code. I wanted to express my sincere thanks to everyone at AW. SCC, Trimax, GE. VCM and OMWD for your hard work and dedication in getting us to this most critical phase of are project Respectfully, Dave smith COMI —N N+unian:d w:,— ohu,cr Follow -On Water Distribution System and Wastewater Treatment Plant Upgrades: Trimax was subsequently selected to upgrade the WTP Distribution System SCADA application from Wonderware to Ignition by Inductive Automation, with TopView alarming software implemented for remote dialing and alerting. Trimax also upgraded the District's OMWD Wastewater Treatment Plant from Wonderware to Ignition. Trimax provides ongoing District - wide maintenance and as -needed troubleshooting services. TRIMAX I A TESCO CONTROLS COMPANY Water and Waste Water Project Qualifications City of Santa Ana I Statement of Qualifications Water Resources Panel Building Services 1 14 Sub -Regional Water Reclamation Plants Victor Valley Wastewater Reclamation Authority (WWRA), Hesperia and Apple Valley, California This $65.8 million project constructed two new individual water reclamation plants (WRPs), each with capacity of one mgd, located in the City of Hesperia and in the Town of Apple Valley. These new plants treat a portion of the local wastewater, but all solids and the remaining wastewater balance are treated by the main treatment plant in Victorville. The project also modified the existing Apple Valley lift station, an existing percolation pond, and constructed a new, off - site Hesperia lift station. Integrated communications from specific process systems, like Fine Screens, MBR and UV systems, were installed at both new plants, with a total of13 PLCs under the new Sub -Regionals network. After programming, Trimax integrated each of these specific process systems into the SCADA System and provided control system commissioning services including factory acceptance testing (FAT) and system start-up. TRIMAX was specifically responsible for: • Design and fabrication of UL control panels: ) 7control panels ) 4 electrical panels ) 4 communication and network panels • Provision and calibration of 215+ instruments and 14 surveillance cameras. • Programming of 7 Control Logix Allen Bradley PLC's. • Design and develop 7local HMI's using FactoryTalk View and Panel View. • Design, develop and integrate screens from the 7 control panels in to Wonderware SCADA software. • Programming included process, trending, reporting, and alarming. • Field instrument calibration and loop checks. • Project documentation including electrical drawings, loop checks, and networking. Our history serving VVWRA includes: • 2017: Sub -Regional Reclamation plants. • 2018: SCADA Upgrade (complete system). • 2020: Regional Treatment plant, Phase 1 Control panels upgrade. REFERENCE Mr. Latif Laari Business Applications Manager 760.954.5083 Ilaari@vvwra.com DESIGN ENGINEER Carollo Engineers 4600 East Washington Street Suite 500 Phoenix, AZ 85034 CONTRACT $2,487,471 DATES February 2017-May 2018 EQUIPMENTAND SOFTWARE • Wonderware SCADA and Reporting • Allen-Bradley PLCs and Panel View Plus Terminals (OITs) • FactoryTalk View and Panel View +1000 • Ethernet/Fiber Communication TRIMAX I A TESCO CONTROLS COMPANY Water and Waste Water Project Qualifications City of Santa Ana I Statement of Qualifications Water Resources Panel Building Services 1 15 Additional Municipal Experience Trimax has extensive experience in Municipal projects. We are regularly involved in providing Instrumentation and Control Systems. Here are some examples from the last 7 years or longer. Owner Project Name Subcontract Value MWD of Southern CA F.E. Weymouth Water Treatment Plant Oxidation Retrofit Program — Ozonation Facilities $1,340,000.00 IRWD Baker Water Treatment Plant $1,330,748.00 IEUA Chino SCADA Bid Package #5 $954,600.00 EMWD Perris WTP Expansion $180,500.00 EVMWD Elsinore Valley Pump Station $57,200.00 IEUA Archibald Pump Station $56 800.00 City of Big Bear Big Bear Lake Lift Station $19,400.00 Yucaipa Water District Yucaipa Water Filtration Plant $1,280,000.00 Irvine Ranch Water District SGU Treatment Plant $226,775.00 WMWD Alessandro Pump Station Phase II $83,000.00 EMWD San Jacinto, Hemet and Elsinore Pump Stations $66,000.00 City of San Clemente Urban Runoff System $98,000.00 Irvine Ranch Water District Michelson Water Reclamation Plant $184,500.00 Indio Valley Sanitation Activated Sludge Plant / Sludge Dewatering Facility $265,000.00 EMWD Avenue 48 Reservoir and Pump Station $41 900.00 San Bernardino WD Scott Labs and Ogden Booster Pump Stations $127,700.00 Monte Vista WD ASR Well 32 and 4 $134,180.00 IEUA Carbon Canyon Pump Station $23,575.00 Irvine Ranch Water District PA1 ILP Turnout No.1 & Control Systems $18,500.00 Valley Center Water District SCADA System Improvements $556,000.00 IEUA RP- a Odor Control Phase 1b & RP1 Solids Bypass $57,150.00 Irvine Ranch Water District Cienaga Water Run -Off Cleaning $137,750.00 Loma Alta Creek UV Treatment Facility $91 300.00 Irvine Ranch Water District Wonderware upgrade $17,000.00 Mammoth WD Reclaimed Water Treatment System $230,500.00 LA County Sanitation District Whittier Narrow Water Reclamation Plant UV Disinfection Facilities $121,000.00 IEUA RP-4 Recycled Water Pump Stations $228,100.00 City of San Bernardino Scott Labs and Ogden Booster Pump Stations $45,456.00 City of San Diego Miramar Water Treatment Plant Upgrade and Expansion - Contract C $239,000.00 County of Orange Cogeneration Conversion @ CUF, Phase II $308,000.00 City of San Diego Otay Water Treatment Plant Upgrades Phase 1 & Phase 2 $643,000.00 TRIMAX I A TESCO CONTROLS COMPANY Water and Waste Water Project Qualifications City of Santa Ana I Statement of Qualifications Water Resources Panel Building Services 1 16 Bellflower Somerset Mutual Water Company MWD South Coast Feeder Waterline Connection $61,000.00 Coachella Valley Water District Dike #4 Ground Water Recharge Pump Station $83,711.00 WMWD March Wastewater Reclamation Facility - Phase 2 Expansion $229,000.00 LA County Public Works Compton Creek Pump Station, Unit 1 & Wilmington Pump Station, Unit 2, Pump Station Upgrades $28,775.00 City of Arcadia Construction of Colorado Well - Wellhead Facilities $34,000.00 EMWD Fluoridation Facilities $234,900.00 Indio Water Authority Well 1E $109,600.00 City of Los Angeles Santa Monica Bay Low -Flow Diversion Upgrades Package 4 $129,500.00 LA County Public Works Ave K-8 & Division Street Booster Pump Station $ 64,620.00 City of Las Vegas WPCF Nitrification Aeration Basin Improvements $187,425.00 West Basin MWD Temporary Ocean Water Desalination Facility $270,000.00 City of Chino Euclid Well Improvements $ 70,400.00 South Orange County Water Authority Coastal Treatment Plant $ 74,200.00 WMWD SCADA Master Plan $ 37,940.00 City of Beverly Hills 5 Reservoirs $153,120.00 IEUA Installation of PRVs between 1158 & 1050 Pressure Zones $ 47,300.00 City of Los Angeles Downtown Los Angeles Low Flow Diversion $ 72,150.00 EMWD TVRWRF Aeration Pipe Replacement $ 29,030.00 City of Burbank Burbank WRP Programming $ 62,500.00 WMWD WRCRWA SCADA Upgrade $ 90,950.00 IEUA IEUA Recycled Water Programming $ 43,680.00 IEUA 1630 W Pump Station $264,000.00 Yorba Linda Water District Highland Booster Station Replacement $119,000.00 LA County Public Works Morris Dam Inlet/Outlet Rehabilitation Project $303,175.00 County Sanitation Districts of LA County Westlake Farms Composting Facility Phase I — Mixing and Composting $403,300.00 Victor Valley Water District Victor Valley WWTP Phase 3A Upgrades $260,000.00 Olivenhain MWD David C. McCollom Water Treatment Plant LT2 Improvements $851,800.00 IEUA RP-1 Expansion and RFD-1 $34,149.00 Park Water Company Well 9D A & M Treatment Plant $122,765.00 Yorba Linda Water District Well #20 $65,334.21 TRIMAX I A TESCO CONTROLS COMPANY Water and Waste Water Project Qualifications Daniel Company I Statement of Qualifications 1 17 Other Reference Contacts Parsons Taurin Reynolds 808-216-3070 Taurin.Reynolds@parsons.com Eastern Municipal Water District Jeramy Cook 951-928-3777x 6218 or cell 951-355-3490 cooki@emwd.org Lee & Ro Inc. Rick Liskow 626-667-5329 Rick.Liskow@lee-ro.com City of Beverly Hills John Moreno 310-288-2802 or cell 805-340-0684 jmoreno@beverlvhills.org Trimax Capabilities • Electrical Design and Engineering • Consulting services • PLC and HMI programming • SCADA master plan consulting and development • SCADA programming • Data collection and analysis • Telemetry Integration • Remote monitoring and alarming • ERP development and integration • Mobile application development • MES/MOM (Manufacturing Execution System/ Manufacturers Operations Management) Development & Programming • ERP Integration • Bench & Field Calibration, Troubleshooting • Rapid Response (24/7 support) • Startup & Commissioning • UL Panel Shop • Project management • Functional Safety (TOV certified functional safety engineer on staff) Panel Build Checl<ligt • Inventory Project Materials • Verifying Equipment, BOM & Drawings TRIMAX I A TESCO CONTROLS COMPANY Water and Waste Water Project Qualifications City of Santa Ana I Statement of Qualifications Water Resources Panel Building Services 1 18 • Print Full Size Drawing Set • Installation of Components • Visually Inspection, Components & Labels (Drum Switches) • Construction of Racks • Main Power, & Fiber, connections • Fiber & Ethernet Connections • Design Interconnection Drawings • Wire Pull Test • Crimping Checks • Point to Point Continuity Checks • Record all Non -Conformities on inspection form for production to correct • Apply Power, push current or voltage • Scan all drawings and file • Photograph all Racks and Components Panel Shop and Field Services Include: • UL508a certified for industrial control panels, 1000V or less • UL698a certified for industrial controls panels related to hazardous (classified) locations. • UL698b certified for industrial controls panels for use in hazardous (classified) locations. • 18-Point Quality Control process • Factory Acceptance Testing (FAT, SAT) • Field services • Onsite commissioning and support • Instrumentation and calibration • Telemetry survey, design, and implementation • Rapid Response (24/7 support) Industries that are supported: • General Manufacturing • Food and Beverage • Oil and Gas • Energy and Utilities • Water and Wastewater • Bulk Material Handling • Transportation • Airports • OEM • Solar • Scientific/Lab • Environmental • Entertainment (Ride Controls) • Brewing and distilling • Military TRIMAX I A TESCO CONTROLS COMPANY Water and Waste Water Project Qualifications EXHIBIT C Appendix ATTACHMENT 2: FEE SCHEDULE Certification - I certify that I have rea , understand and agree to the terms and conditions of this Request for Proposals. I have examined the Scope of Services (Appendix: Attachment 1) and am familiar Nith the scope of work. I am familiar with all the existing conditions and limitations that may impact work requests. I understand and agree that I am responsible for reporting any errors, omissions or discrepancies to the City for clarification prior to the submission'of my proposal. Proposer shall submit hourly rates schedule, which shall include but not limited to, direct and indirect costs for labor, for staff per job classification, material, equipment rates, overhead, incidental supplies, travel, mileage, and fuel. Any special materials will be purchased by the contractor only after discussed and authorized by the City projects manager or designee in writing. Prior to commencement of services, Contractor shall provide separate quotes, upon request by the City, which shall be approved by the City's Public Works Agency. Note: This contract is subject to prevailing wages. TO: CITY COUNCIL OF THE CITY ❑F SANTA ANA FROM: —Trinno�y.. A I .&C,0 (,r A ra 1 ITEM # BID ITEM f LlNIT C}tlANTITY UNIT PRICE AMOUNT Panel Building Services �' SA-7 Radio Repeater Panels as Specified in Exhibit A EA 1 $ 1-i�L� $ LA1 V 2. Well 40 Remote Terminal Unit Panels as Specified in Exhibit B EA 1 $ ,�' $ (i22 3. One -Day Training Session EA 2 $ — s 1 TOTAL $ $ 1 y. City of Santa Ana - RFP 21-100 Water Resources Panel Building Services Page 23 of 39 Contractor shall submit additional labor, material and rental a ui ment rates along with fee schedule. Contractor's labor and equipment rate sheet shall list rates for all labor designations, equipment and materials. COMPLETE LEGAL NAME OF COMPANY TAXPAYER Esc ri-r a 6'r h1 1 6 r BUSINESS ADDRE S STREET CITY/STATE ZIP CODE SIGNATURE OF AIUTHORIZED AGENT NAME f PRINT] TITLE EMAIL PHONE NUMBER 0 y59 q le .3Ej 12-n:Z z_ 1VoC=Ston � er�i oIUV2- CSLB NUMBER DIR REGISTRATION NUMBER City of Santa Arta - RFP 21-100 Water Resources Panel Building Services Page 24 of 39 Tnlmax A TE500 COWPacs COMPANY Wireman Field Technician Instrumentation Specialist Engineer Safety Engineer Service Rate Definitions 2021 STANDARD RATE SHEET $75.00 $112.50 $115.00 $172.50 $155.00 $232.50 $200.00 $300.00 $250.00 $375.00 M-F M-F after 5pm 7am — 5pm Saturday 7am-5pm After 8 hours per day PROVISIONS AND OTHER CHARGES 1. Mileage when using personal or company vehicle will be charged IRS rate plus 15%. 2. Materials / Expenses will be billed at costs plus 15% handling charge. 3. Per Diem $75.00. (Per Diem & expenses charged when employee is staying overnight). 4. Rates valid through December 31, 2021. S. Minimum 10-hour charge for all service out of the area. (Non -driving distances). 6. Minimum 4-hour charge for all local service in the area. (Includes driving time). OTHER TERMS AND CONDITIONS $150.00 $230.00 $310.00 $400.00 $500.00 Saturday after 5pm Sundays and Holidays TRIMAX 565 Explorer Street Brea, CA 92821 714.255.8590 TrimaxSystems.com $75.00 $110.00 $155.00 $200.00 $250.00 Any day of the week Upon contracting into an agreement (i.e. Retainer Agreement, Service Contract, Professional Services/Consulting Agreement, or Notice To Proceed below) with Trimax, A Tesco Controls Company (Trimax), these indicated rates shall be valid for the agreed contract period. Services rendered will be provided on a Time -and -Material accrual basis; which may be estimated in advance with a specific Task Order and/or defined scope of activity(ies). The hours accrued for rendered services will be recorded and only those incurred hours will be billed against the service/contract agreement in addition to the cost of expenses, travel, per diem, ME&I costs, fees, expenditures, and any preauthorized hardware/material provided. Please refer to the time -and -material service provisions and the terms and conditions noted herein. Trimax time will be invoiced to Client on a regular basis. Client shall notify Trimax of any discrepancies or irregularities within 5 business days for Trimax to further clarify or resolve any invoice dispute, which will be resubmitted for processing and payment. Payment terms are NET 30 days. Please note that services and work rendered by Trimax are subject to terms and conditions defined by Trimax's standard Service Agreement (long form). Please contact Trimax for additional information. Trimax reserves the right to cease work under this agreement at any time. Client will be notified immediately of any work stoppage. NOTICE TO PROCEED Upon signing below, I acknowledge the above rates and terms identified herein and am giving Trimax "Notice to Proceed" for performing work and/or services via time -and -material accrual basis. TRIMAX, a Tesco Controls Company Signature: Date: Client: Signature: Date: Z:\Client Arch ives\_Fo rm s\TX Standard Rate Sheet_v1.2_20210331.docx EXHIBIT 3 AGREEMENT WITH KDC SYSTEMS TO PROVIDE INDUSTRIAL CONTROL PANEL BUILDING AND DESIGN SERVICES THIS AGREEMENT is made and entered into this 18th day of January 2022 by and between KDC Systems, a division of KDC, Inc., a California corporation ("Contractor"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"). RECITALS A. On September 10, 2021, the City issued Request for Proposal No. 21-100, by which it sought qualified contractors to provide industrial control panel construction/fabrication and design services, not including control panel programming and system integration, on an as -needed basis for the Water Resource Division of the City's Public Works Agency. B. Contractor submitted a responsive proposal that was among those selected by the City. Contractor represents that it is able and willing to provide the services described in the scope of work that was included in RFP 21-100. C. In undertaking the performance of this Agreement, Contractor represents that it is knowledgeable in its field and that any services performed by Contractor under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional contracting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES On an on -call basis, and at the City's sole discretion, Contractor shall perform the services described in the scope of work that was included in RFP No. 21-100, which is attached as Exhibit A and incorporated in full, and as further described in Contractor's Proposal, which is attached as Exhibit B and incorporated in full. 2. COMPENSATION a. City neither warrants nor guarantees any minimum or maximum compensation to Contractor under this Agreement. Contractor shall be paid only for actual services performed under this Agreement at the rates and charges identified in Exhibit C. Contractor is one of three (3) contractors selected to provide services on an as - needed basis under REP 21-100. The total compensation for services provided by all contractors selected under RFP No. 21-100, including any extension period, shall not exceed the shared aggregate amount of seven hundred fifty thousand dollars and zero cents ($750,000). Page 1 of 10 b. Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals and Scope of Work, which may reasonably be expected by City. 3. TERM This Agreement shall commence on January 18, 2022 and terminate on January 17, 2025, unless terminated earlier in accordance with Section 17, below. The term of this Agreement may be extended for one (1) two (2) year period upon a writing executed by the City Manager and City Attorney. 4. PREVAILING WAGES Contractor is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects. If the services being performed are part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and the total compensation is $1,000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws. Contractor shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. 5. INDEPENDENT CONTRACTOR Contractor shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer -employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Contractor performs the services which are the subject matter of this Agreement; however, the services to be provided by Contractor shall be provided in a manner consistent with all applicable standards and regulations governing such services. Contractor shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 6. OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Contractor under this Agreement ("Documents & Data"). Contractor shall require all subcontractors to agree in writing that City is granted a non-exclusive and Page 2 of 10 perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Contractor represents and warrants that Contractor has the legal right to license any and all Documents & Data. Contractor makes no such representation and warranty in regard to Documents & Data which were provided to Contractor by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk. 7. INSURANCE Prior to undertaking performance of work under this Agreement, Contractor shall maintain and shall require its subcontractors, if any, to obtain and maintain insurance as described below: a. Minimum Scope and Limit of Insurance 1. Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an "occurrence" basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit. 2. Automobile Liability: ISO Form Number CA 00 01 covering any auto (Code 1), or if Contractor has no owned autos, hired, (Code 8) and non -owned autos (Code 9), with a limit no less than $1,000,000 per accident for bodily injury and property damage. 3. Workers' Compensation: as required by the State of California, with Statutory Limits, and Employer's Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease. 4. If Contractor is or employs a licensed professional such as an architect or engineer: Professional liability (errors and omissions) insurance, with a combined single limit of not less than $2,000,000 per claim with $2,000,000 in the aggregate. If the Contractor maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or the higher limits maintained by the Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City. Page 3 of 10 b. Other Insurance Provisions I. Additional Insured Status: The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, or equipment furnished in connectionwith such work or operations. General liability coverage can be provided in the form of an endorsement to the Contractor's insurance (at least as broad as ISO Form CG 20 10 11 85 or if notavailable, through the addition of both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 2037 if a later edition is used). 2. Primary Coverage: For any claims related to this contract, the Contractor's insurance coverage shall be primary coverage at least as broad as ISO CG 20 01 04 13 as respects the City, its officers, officials, employees, and volunteers. Any insurance or self- insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Contractor's insurance and shall not contribute with it. 3. Notice of Cancellation: Each insurance policy required above shall provide that coverage shall not be canceled, except with notice to the City. 4. Waiver of Subrogation: Contractor hereby grants to City a waiver of any right to subrogation that any insurer of said Contractor may acquire against the City by virtue of the payment of any loss under such insurance. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer. 5. Self -Insured Retentions: Self -insured retentions must be declared to and approved by the City. The City may require theContractor to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self -insured retention may be satisfied by either the named insured or City. 6. Acceptability of Insurers: Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best's rating of no less than A:VII, unless otherwise acceptable to the City. Page 4 of 10 7. Claims Made Policies (applicable only to professional liability): i. The Retroactive Date must be shown, and must be before the date of the contract or the beginning of contract work. ii. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. iii. If coverage is canceled or non -renewed, and not replaced with another claims -made policy form with a Retroactive Date prior to the contract effective date, the Contractor must purchase "extended reporting" coverage for a minimum of five (5) years after completion of work. 8. Verification of Coverage: Contractor shall furnish the City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage requiredby this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing allpolicy endorsements to City before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor's obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. 9. Subcontractors: Contractor shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that City is an additional insured on insurance required from subcontractors. 10. Special Risks or Circumstances: City reserves the right to modify these requirements, including limits, based on the nature of therisk, prior experience, insurer, coverage, or other special circumstances. 8. INDEMNIFICATION Contractor agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Contractor or its subcontractors, agents, employees, or other persons acting on their behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, Page 5 of 10 restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Contractor further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Contractor's services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor. 9. INTELLECTUAL PROPERTY INDEMNIFICATION Contractor shall defend, indemnify and hold harmless the City, its officers, agents, representatives, and employees against any and all liability, including costs, and attorney's fees, for infringement of any United States' letters patent, trademark, or copyright contained in the work product or documents provided by Contractor to the City pursuant to this Agreement. 10. RECORDS Contractor shall keep records and invoices in connection with the work to be performed under this Agreement. Contractor shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Contractor under this Agreement. All such records and invoices shall be clearly identifiable. Contractor shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Contractor shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Contractor under this Agreement. 11. CONFIDENTIALITY If Contractor receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Contractor agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. "Confidential Information" shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Contractor disclosed in a publicly available source; (c) is in rightful possession of the Contractor Page 6 of 10 without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Contractor without reference to information disclosed by the City. 12. CONFLICT OF INTEREST CLAUSE Contractor covenants that it presently has no interest and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 13. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City: Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Fax 714- 647-6956 Executive Director Public Works Agency City of Santa Ana 20 Civic Center Plaza (M-21) P.O. Box 1988 Santa Ana, CA 92702 To Contractor: KDC Systems 4462 Corporate Center Drive Los Alamitos, CA 90720 Attn: Ed Kazimierski, General Manager A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these timeframes, weekends, federal, state, County or City holidays shall be excluded. Page 7 of 10 14. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Contractor regarding the subject matter herein, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Contractor. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Contractor or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein. 15. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Contractor, Contractor may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services that are the subject to this Agreement performed by City personnel or by other contractors retained by City. 16. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 17. TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Contractor shall be entitled to receive and the City shall pay Contractor compensation for all services performed by Contractor prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Contractor to deliver to the City all work product completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Contractor consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work that fails to meet the standard of performance specified in the Recitals of this Agreement. Page 8 of 10 18. NON-DISCRIMINATION Contractor shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement. Contractor affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 19. JURISDICTION -VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 20. PROFESSIONAL LICENSES Contractor shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Contractor shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 21. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. [signatures on next page] Page 9 of 10 IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: Daisy Gomez Clerk of the Council APPROVED AS TO FORM SONIA R. CARVALHO City Attorney By. ` i andon Salvatierra Deputy City Attorney RECOMMENDED FOR APPROVAL Nabil Saba, PE Executive Director Public Works Agency CITY OF SANTA ANA Kristine Ridge City Manager KDC SYSTEMS i itie: c l r . o. Page 10 of 10 EXHIBIT A SCOPE OF WORK A. INTRODUCTION AND BACKGROUND The City of Santa Ana is located in the County of Orange in Southern California. The City encompasses 27.2 square miles and a population over 343,000 people. The City of Santa Ana Public Works Agency — Water Resources Division oversees and maintains the daily operations of the Water System and Sanitary Sewer System. The City of Santa Ana's water system is comprised of approximately 478 miles of water main, 45 MG of storage at five (5) sites, seven (7) MWD connections, 21 groundwater wells, seven (7) pump stations, four (4) pressure regulating stations and utilizes two (2) pressure zones. Control and monitoring of the water system is coordinated via the City's supervisory control and data acquisition (SCADA) system. The City maintains and operates over 50 remote terminal units and control panels. The City of Santa Ana Public Works Agency Water Resources Division is soliciting proposals from qualified firms to provide industrial control panel construction/fabrication and design services on an as -needed basis. Control panel programming and system integration is not included in this contract. The City intends to select and enter into agreements with up to three firms to provide the described services for an aggregate annual amount amongst all selected firms. B. CONTRACTOR RESPONSIBILITIES The City of Santa Ana invites proposals to establish multiple contracts with vendors who can build and/or design industrial control panels for pressure control stations, water pump stations, sewer lift stations and water well sites. The Contractor shall provide all supervision, labor, tools, supplies, materials, vehicles, lifts, equipment, and transportation to ensure effective performance of services as described herein. The Contractor shall also be responsible for providing any required quality assurance and quality control testing services and training services. All work shall be in accordance with applicable trade practices, workmanship, meet warranties and shall conform to all applicable laws, codes and regulations. Business hours are considered from 7:00 A.M. to 5:00 P.M. (Monday through Friday). Any time outside of business hours of operation may be considered after hours/weekends. C. SCOPE OF SERVICES The scope of work will include industrial control panel building services, factory acceptance testing (FAT), in -field verification testing, panel design services, training, and all miscellaneous work (not including programming and integration) necessary to complete the following types of tasks: 1. PANEL BUILDING SERVICES The Contractor shall construct and furnish industrial control panels, and all work shall be in compliance with the National Electric Code (NEC), Underwriters Laboratories (UL) 508A (standard for the construction of industrial control panels) and UL508 (standard for safety for industrial control equipment). The Contractor shall be responsible for the procurement of all materials and the fabrication of the control panels based on provided design drawings City of Santa Ana - RFP 21-100 Water Resources Panel Building Services Page 14 of 39 and/or functional specifications. The Contractor shall be capable of providing panel building services consisting of the following components: 1. Motor control centers (MCCs) 2. Remote terminal unit (RTU) control panels 3. Human machine interfaces (HMIs) 4. Programmable logic computers (PI -Cs) 5. Variable frequent drives (VFD) 6. Motor operated valves (MOV) 7. Magnetic flowmeters (various brands) 8. Radio and communications equipment 9. Other related appurtenances Prior to the commencement of panel building services, the Contractor shall assess the project and provide a submittal to the City containing proposed equipment and components as well as a project schedule for the construction of the panels. The Contractor shall provide separate quotes, which shall be approved by the City's Project Manager prior to the commencement of work with a clearly established scope and timeline parameters. After receiving the City's Notice to Proceed, the Contractor shall begin the procurement of all equipment and materials associated with the construction of the new control panel. The Contractor shall inform the City of any long lead times that may affect project deadlines and the overall construction schedule. In addition and upon request by the City, the Contractor shall also repair and retrofit existing panels per the City's specifications and adhering to codes and regulations. 2. FACTORY ACCEPTANCE TEST The Contractor shall provide quality assurance and quality control through factory acceptance testing (FAT) on all constructed industrial control panels. The initial un- witnessed FAT procedures shall be performed by the Contractor's Test Engineer internally, and all self -identified non -conformances shall be rectified by the Contractor. Once all self - identified non -conformances are rectified, the final witnessed FAT procedures shall be overseen by a City Representative and performed by the Contractor's Test Engineer. The Contractor's Test Engineers shall be responsible for recording items checked and non - conformances. The following panel components shall be verified by the Contractor and City Representative during the FAT when applicable: 1. Panel Components and Mounting: a. The Contractor shall verify the panel assembly and the interior/exterior layout with the design. b. The Contractor shall confirm the enclosure mechanical components match the design and operate as specified (includes door latches, door closed switches, door stops, laptop shelf, disconnect handles, etc.). c. The Contractor shall confirm the spacing requirements of components and accessibility are met for panel installation and maintenance purposes (per design specifications). d. Heat vents, exhausts, fans, and dissipation areas of all applicable components shall be checked in addition to wires, devices, and shipping City of Santa Ana - RFP 21-100 Water Resources Panel Building Services Page 15 of 39 stickers on components. e. The Contractor shall confirm all items specified on bill of materials (including placement of parts in the panel schematics and panel layout sheets) have been provided and installed per specifications. f. The Contractor shall confirm the mounting security of each component by physically shaking each component without causing damage to the panel. g. All control panel labels shall be checked and labeled properly. h. The Contractor shall verify the panel construction comments have been implemented, if applicable. 2. Panel Wiring a. The Contractor shall verify all fuse types and rating; as well as ensure fuses are not damaged or blown (by verifying continuity). b. If applicable, DIN rails mounted on insulated standoffs shall be removed to verify there is no continuity between the DIN rail and back panel ground bus. Upon completion of the verification, the Contractor shall reconnect the bonding jumper. c. The Contractor shall verify each DIN rail mounted ground terminal for continuity between the ground terminal and the back panel ground bus, if applicable. d. The Contractor shall confirm all wire sizes and colors match the design specifications. e. Verification of wire number labels (clear, correct, and facing forwards) f. Verification of terminal number labels (clear, correct, and facing forwards) g. The Contractor shall confirm labeled wires are connected to the correct component terminals and blocks. h. "Tug test" to confirm proper termination on wires i. Confirm there are no loose wire strands or fraying at termination points j. The Contractor shall verify all shields are cut off and properly insulated at non -connected end of shielded wires. k. The Contractor shall ensure dual in -line package (DIP) switches, rotatory switches, and jumpers for PLC modules and other components are set correctly. 3. Power Distribution and Initial Power Up Sequence The Contractor shall perform the following sequence to verify the power distribution circuits are operating correctly: a. Verify no voltage present on the wires of the incoming power wires, terminals, and the line side of the circuit breakers. b. Turn on all alternation current (AC) circuit breakers, close all AC fused disconnect terminal blocks, and close all direct current (DC) fused disconnect terminal blocks (if applicable) that serve auxiliary DC loads, and pull out the Emergency -Stop pushbutton (if present). c. Confirm there is no direct connection between each AC phase and ground. Verify no continuity, if multiple AC sources exist check each one separately. d. Confirm there is no direct connection between each AC phase and neutral. City of Santa Ana - RFP 21-100 Water Resources Panel Building Services Page 16 of 39 Verify no continuity, if multiple AC sources exist check each one separately. e. Confirm there is no direct connection between each DC positive and ground. Verify no continuity, if multiple DC sources exist check each one separately. f. Confirm there is no direct connection between each DC positive and common. Verify no continuity, if multiple DC sources exist check each one separately. g. Turn off all AC circuit breakers, open all AC fused disconnect terminal blocks, and open all DC fused disconnect terminal blocks (if applicable) that serve auxiliary DC loads (not fuses associated with 1/0 loops), and push in Emergency -Stop pushbutton (if present). h. Earth ground wire of AC control power source is connected to the ground bus within the panel. i. Connect and power -up AC control power source. Verify there is the correct AC voltage (measured from line -to -neutral) on line and load sides of input transient voltage surge protector (if present) and line side of AC main circuit breaker. j. Close AC main circuit breaker, AC main fuse, and/or AC main disconnect. Verify that the correct AC voltage is present on the AC terminal blocks and on the line side of all AC secondary circuit breakers. k. Verify the AC main circuit breaker de -energizes and energizes all AC power circuits in the panel. Close each AC secondary circuit breaker or fused disconnect one -at -a -time. Verify that the correct AC voltage is present at each of the devices served by these circuit breakers. I. Verify each AC secondary circuit breaker de -energizes and energizes each of the devices served by these breakers. m. Verify receptacle is properly connected by testing with a receptacle polarity tester. n. If panel is equipped with a humidistat and panel heater, verify proper operation of heater. o. If panel is equipped with a coaling fan, verify proper operation of the fan. p. Verify that the correct DC voltage is present on the output of the DC power supply(s). q. Verify that the correct DC voltage is present on the output of the DC uninterruptible power supply (UPS). r. Disconnect the battery backup to the DC UPS. Verify that DC voltage is maintained on the output of the DC UPS. Fallowing the test, reconnect battery backup. s. Open the AC main circuit breaker. Verify there is no DC voltage on the output of the DC UPS. Following the test, close AC main circuit breaker and verify the DC voltage is present on the output of the DC UPS. t. Open the AC secondary circuit breaker for the DC power supply. Verify there is no DC voltage on the output of the DC UPS. Following the test, close AC circuit breaker for the DC power supply and verify the DC voltage is present on the output of the DC UPS. u. Electrically trip the AC main circuit breaker (Only if the breaker has manual trip function). Verify that DC voltage is maintained on the output of the DC UPS. Following the test, reset the AC main circuit breaker and verify the DC voltage is present on the output of the DC UPS. v. Electrically trip the AC secondary circuit breaker for the DC power supply City of Santa Ana - RFP 21-100 Water Resources Panel Building Services Page 17 of 39 (Only if the breaker has manual trip function). Verify that DC voltage is maintained on the output of the DC UPS. Following the test, reset the AC circuit breaker for the DC power supply and verify the DC voltage is present on the output of the DC UPS. w. If panel is equipped with DC fuses for auxiliary devices (not fuses associated with input/output (110) loops), close each fused disconnect terminal block one - at -a -time. Verify that the correct DC voltage is present at each of the devices served by these fuses. x. if panel is equipped with DC fuses for 1/0 loops, close each fused disconnect terminal block one -at -a -time. Verify that the correct DC voltage is present at each of the 110 served by these fuses. y. Verify each DC fuse de -energizes and energizes each of the devices or 1/0 points served by these fuses. z. Disconnect AC power from the panel without opening the AC main circuit breaker or AC main fused disconnect terminal block. Verify that DC voltage on the output of the DC UPS is maintained for at least 10 minutes. Following the test, reapply AC power to panel, verify the UPS is charging the battery backup. 4. 110 Checkout The Contractor shall verify every 1/0 point operates correctly, including ones marked as spare by completing the following: a. Configure the PLC for 110 checkout (PLC program, networking configured, etc.). b. Test digital inputs by applying the appropriate voltage or by applying a jumper to the field terminals and checking the status lights on the input module and appropriate tag in the controller. c. Test the digital outputs by forcing the output in the Controller and checking the status light on the output module and that the correct voltage or contact state is present at the field terminals. d. Test analog inputs by applying 3.8mA, 4mA, 12mA, 20mA, and 20.2mA to the filed terminals and checking that the tag in the Controller varies accordingly. e. Test analog outputs by forcing the output in the Controller to values between the minimum and the maximum and checking that the current at the field terminals varies accordingly. f. If the panel is equipped with any indicating lights or process displays, verify they operate correctly. The Contractor shall utilize the form in Exhibit C or an equivalent approved equal to complete the FAT. Upon completion of the witnessed FAT with a City Representative, the Contractor shall provide a UL508 certification label and supporting documentation confirming and validating proper operation of the equipment as well as conformance with quality, configuration, and testing standards. 3. POST -INSTALLATION FIELD TESTING Once the installation of all industrial control panels, field instrumentation, and other related City of Santa Ana - RFP 21-100 Water Resources Panel Building Services Page 18 of 39 equipment has been completed, the Contractor shall perform the following post -installation field verification tests: 1. Site Acceptance Test (SAT) Once system installation has been successfully completed and installed, the Contractor shall perform a site acceptance test (SAT). The Contractor shall test the full operation and functionality of the completed system in the SAT with a City Representative. The Contractor shall provide any rectifications required to complete the SAT. The Contractor shall utilize the form in Exhibit C to complete the SAT and shall advise any additional components that necessitate testing. Once all operation and functionality are confirmed and approved by City Personnel in the SAT, the Contractor shall commence on -site closeout and final completion of the project. 2. On -Site Closeout During the on -site closeout, the Contractor shall review the panel construction drawings for any redlines, changes or corrections that have been added and confirm they match in the field. The Contractor shall confirm all non -conformances have been corrected, re -tested, and signed off. The Contractor shall confirm the UL508 label has been affixed to the panel. The Contractor shall clean and vacuum the panel as well as take detailed photos after installation. 3. In -Office Closeout The Contractor shall redline all changes to the design made during construction and testing on the as -built panel schematics and shall provide all records including photos and schematics to the City upon closeout of the project. 4. PANEL DESIGN SERVICES Upon request by the City, the Contractor shall provide control panel design services that conform to City standards. Control panel designs and drawings shall contain fully engineered diagrams that specify all equipment, back panels, terminal blocks, and special components and related items. The wiring diagrams, specific 1/0, panel dimensions, items and quantity list with specific part numbers shall also be included in the designs. All wiring diagrams shall show all components, including power and control wiring, instrumentation wiring, ground wiring, terminal blocks, and their associate nameplates with terminal block termination designations, identification labels, and wire sizes, types and colors. Panel design documents shall be complete and inclusive of all information necessary for the City to utilize for construction purposes. When applicable all panel designs and schematics shall include, but are not limited to: 1. Table of Contents 2. Drawing Symbol Key 3. Bill of Materials 4. Construction Comments and Special Instruction 5. Control Panel Exterior Detail City of Santa Ana - RFP 21-100 Water Resources Panel Building Services Page 19 of 39 6. Terminal Strip Detail 7. Control Panel Labels 8. AC Power Distribution 9. DC Power Supply 10.Time Relays 11. Panel Temperature Monitor 12. Switch Details 13. AC Discrete Output Relays 14. Discrete Input Module 15.Anaiog Input Module 16. Analog Output Module 17. Network Components 18.Interior Panel Dimensions 19. Exterior Panel Dimensions The Contractor shall also provide calculations regarding the temperature, load power, and uninterruptable power source (UPS) runtime when applicable as described below- 1 - Enclosure temperature calculations shall be based on operating duty cycle for equipment in the enclosure. Size enclosures to use passive or active cooling techniques as required to maintain the recommended operating temperature for any component inside the enclosure given project environmental conditions as specified by the City. 2. Full load power calculations for all sources of power shall be provided. 3. UPS runtime calculations for the calculated full load supplied by the UPS and the selected batteries shall be provided to the City. All panel designs and calculations shall be completed in compliance with all functional specifications and applicable standards, codes and regulations. 5. ADDITIONAL PANEL EQUIPMENT The Contractor shall procure and provide miscellaneous equipment required to complete tasks related to industrial control panels for water pump stations, pressure control stations, sewer lift stations, water well sites, and any additional sites upon request by the City. Miscellaneous equipment may include but is not limited to replacement parts, retrofits, upgrades, any additional supplementary parts required for repair, etc. 6. TRAINING SERVICES Upon request by the City, the Contractor shall provide in -person training services in accordance with National Electrical Code (NEC) and Underwriters Laboratories Inc (UL) regulations. The Contractor shall provide customizable training classes regarding specific - use industrial control panels, panel components, wiring, switching devices, etc. The Contractor shall also review the operation and maintenance for each component of the control panels. All manufacturer's manuals for equipment shall be included as well as operations and maintenance manuals for key components. City of Santa Ana - RFP 21-100 Water Resources Panel Building Services Page 20 of 39 D. CODE COMPLIANCE All control panels shall be manufactured in accordance with: • Underwriters Laboratories Inc (UL508 & UL508A) • Institute of Electrical and Electronics Engineers (IEEE) • National Electrical Manufacturers Association (NEMA ICS 6 & 250) • International Electrotechnical Commission (IEC) • National Electrical Code (NEC) standards • National Fire Protection Agency (NFPA 70) • American National Standards Institute (ANSI) E. PROJECT MANAGEMENT AND COORDINATION When a request for service is issued to the City, the Contractor shall issue an estimate to the City's designated Project Manager. The Contractor shall not proceed with any work without the approval of the City's designated project manager. Contractors shall invoice the City on a monthly basis for all work performed during the period or provide a one-time invoice at the completion of work issued. Each invoice shall be accompanied by a summary of tasks performed, contract agreement number, results and progress on long-term tasks if any. F. SUBCONTRACTORS The use of Subcontractors is allowed, but will require approval by City prior to start of any assigned work. Upon commencement of work, the Contractor shall be responsible for services provided by any subcontractor as if Contractor were providing the services with its own organization. When a Subcontractor performs all or any park of the work, a markup shall be applied to the Subcontractor's actual cost of such work. The Contractor may add a markup of 10 percent on the first $5,000 of the subcontracted portion of the extra work and a markup of 5 percent on work added in excess of $5,000 of the subcontracted portion of the work may be added by the Contractor. G. MARKUP The following markup percentages shall be added to the Contractor's costs and shall constitute the markup for all overhead and profits (to the sum of the costs and markups, one (1) percent shall be added as compensation for bonding): 1) Labor. ......................... ..................................................................... 20 2) Materials...........................................................................................15 3) Equipment Rental............................................................................. 15 4) Other Items and Expenditures.......................................................... 15 H. MINIMUM QUALIFICATIONS City of Santa Ana - RFP 21-100 Water Resources Panel Building Services Page 21 of 39 The Contractor shall meet the following minimum qualifications: 1. All work is to be performed in compliance with all applicable codes, ordinances, laws, standards, due care, and Occupational Safety and Health Administration (OSHA) safety requirements. 2. The Contractor shall have a minimum of five (5) years of experience in providing industrial control panel building services. 3. The Contractor shall possess state and local permits, licenses and certificates required by law to commence, carry, and complete the work. 4. Provide all necessary equipment to competently perform and complete work as specified. I. SAFETY Proposer shall be solely and completely responsible for the condition of the project site, including safety of all persons and properties during the performance of the work. In addition, proper safety equipment must be worn at all times. These requirements shall apply continuously until the contract is terminated and shall not be limited to normal working hours. The Contractor/Consultant shall assure that each employee or subcontractor under the contractor's supervision is trained in the work practices necessary to safely perform his or her job. J. INSURANCE REQUIREMENTS The successful bidders shall furnish the City with original copies of valid insurance policies herein required upon execution of the contract and shall maintain said policies in full force and effect at all times during the term of this contract. Said insurance policies shall comply with all requirements set forth in these specifications. Contractor(s) shall keep a current certificate of insurance at the City of Santa Ana at all times and shall immediately report any changes to the City. K. FEE SCHEDULE Contractor shall submit a fee schedule as described in Section IV.B.3 of RFP. The Well 40 and SA-7 panel design drawings provided as Exhibit A and Exhibit B respectively are to be used as the basis for completing the Fee Schedule form. No separately stated freight or deliveries will be considered. Bidders shall include all costs in the unit price bid. Furthermore, the Contractor shall submit additional labor, material and rental equipment rates along with fee schedule. Contractor's labor and equipment rate sheet shall list rates for all labor designations, equipment, rentals, and materials. The bid items specified in the fee schedule are for reference purposes only. Labor increases shall be subject to mutually agreeable terms between the City and the Contractor. The City may request related services that will be paid at the vendor's standard labor and equipment rate submitted. Fee proposal shall be outlined as follows: ---End of SCOPE OF WORK Section --- City of Santa Ana - RFP 21-100 Water Resources Panel Building Services Page 22 of 39 EXHIBIT B t KDC Systems An EMCOR Company RFP 21-100 WATER RESOURCES PANEL BUILDING SERVICES Statement of Qualifications PREPARED FOR THE CITY OF SANTA ANA PROPOSAL ID - 210366 _ KDC systems An FMCCR Company Cover Letter October 6, 2021 KDC Systems 4462 Corporate Center Drive Los Alamitos, CA 90720 T:714.484.2300 F:714.236.2291 www.kdc-systems.com KDC Systems was founded in 1985. Today, we are one of the largest and most trusted control systems integrators in California. We are based in Los Alamitos, California. KDC Systems is the systems group within Dynalectric LA. Dynalectric LA was founded in 1950. It is among the largest Electrical Contractors in Southern California with over 300 employees. KDC Systems / Dynalectric work out of a 50,000 sq ft facility in Los Alamitos, California. KDC Systems is one of the few system integrators that self -perform all aspects of control system projects, without any need for sub -contractors. For customers, this means a fully coordinated and integrated project with a single point of contact for warranty and follow ups. By eliminating the gaps that can appear between contractors, we increase the overall quality of the project. Our customers are primarily in process industries including; Water, Biotech, Food and Beverage, Pharmaceuticals and Chemicals. Our customers have included City of Los Angeles, Orange County Sanitation District, Orange County Water District, Los Angeles Page 2 _ KDC systems An FMCCR Company KDC Systems An EMCOR Company County Sanitation District, numerous other water districts, LAX, Genentech, Amgen, Takeda, Allergan, Gilead, Skechers, Coca Cola, Frito Lay and Pepsi The benefits of working with KDC Systems include: • Local Support —all our employees are based in Southern California. • A Financially and Operationally Stable Partner— We combine the flexibility of a small, local company with the stability of an industry giant. We have very low employee turnover. • An Experienced Team — 30+ Years of project experience • A Full Service Portfolio — We can design, build, install and commission your system. (see Section 3) • A Deep Pool of Skilled Engineers— As illustrated below (Section 5) our team has a diverse set of skills and experience. • Scalability - We are uniquely capable of scaling up to meet project needs. We do this by combining our efforts with our sister company, Dynalectric San Diego, as needed. KDC Systems currently has 27 employees who work out of our Los Alamitos Office. We are a Division of KDC Inc. which is a wholly owned subsidiary of EMCOR Group Inc. EMCOR (NYSE — EME) is the largest mechanical and electrical contractor in the United States, Canada and Great Britain. EMCOR has annual sales of $8.8B. It consists of 75+ Operating Companies and has 33,000 employees. EMCOR is listed on the NYSE and is #360 on the 2017 Fortune 500. KDC Systems is confident we can provide City of Santa Ana wi h the level of professional services required. Regards, Edward Kadmierski General Manager KDC Systems ZI Page 13 KDC Systems An EMCOR Company _ KDC systems An FMCCR Company 1. AGREEMENT STATEMENT................................................................................................ 6 2. FIRM AND TEAM EXPERIENCE.......................................................................................... 6 2.1. Services...........................................................................................................................6 2.2. Key Personnel.................................................................................................................8 2.3. Panel Fabrication............................................................................................................8 2.4. Training Room................................................................................................................9 2.5. Factory Acceptance Testing & Metrology Lab..............................................................10 2.6. On Going Support.........................................................................................................10 3. UNDERSTANDING SCOPE OF SERVICES........................................................................... 11 3.1. Panel Building Services.................................................................................................11 3.2. Factory Acceptance Test...............................................................................................11 3.3. Post -Installation Field Testing.......................................................................................12 3.4. Panel Design Services...................................................................................................12 4. RELEVANT PROJECT EXPERIENCE.................................................................................... 13 4.1. IRWD, Baker Water Treatment Facility.........................................................................13 4.2. IRWD, Michelson Water Recycling Plant, Biosolids.......................................................14 andEnergy Recovery...............................................................................................................14 4.3. Orange County Water District, Advanced Water Treatment Facility ............................15 4.4. Los Angeles World Airports, LAX Central Utilities.........................................................17 PlantUpgrade..........................................................................................................................17 4.5. City of Santa Ana - Various Projects..............................................................................18 Well 21, South Station Well Integration, Wells 16&33............................................................18 Control Panels, SA-5 Vault Modifications, Walnut...................................................................18 Pump Station, Cambridge Bypass, Santa Ana SA-7 Radio Repeater Panels & Well 20 Meter Integration...............................................................................................................................18 S. REFERENCES...................................................................................................................18 Page 14 KDC systems An FMCCR Company _ KDC Systems An FMCCR Company 1. AGREEMENT STATEMENT KDC Systems has reviewed the standard agreement supplied with the RFP and does not have any concerns at this time. 2. FIRM AND TEAM EXPERIENCE KDC is a Full -Service System Integrator. We have the skills to take your project from concept all the way through commissioning and startup. We can then provide all the services you will need to maintain your system. KDC Systems is primarily focused on the Water and Wastewater Industries. We have conducted hundreds of projects for public agencies. These projects range from smaller I&C projects thru large turn -key projects. (10,000+ 10 points) Being a part of EMCOR brings many advantages to our customers. KDC Systems has an operational stability that is unusual for a Systems Integrator. This stability is evidenced by the long tenures of our employees. It makes us a reliable partner for the long term. Another benefit of being EMCOR, is that we have a network of sister companies. This provides us the opportunity to scale up to meet project needs. Dynalectric San Diego can also be utilized to meet City of Santa Ana's needs. 2.1. Services We offer the following services, System Design Conceptual Design Automation Technology Selection Existing System Analysis Customer Requirements Analysis Specification Documentation Detailed Design Electrical Design Page 5 KDC Systems An FMCCR Company _ KDC Systems An EMCOR Company Automation Architecture Instrument Specification Network Design Functional Design System Build PLC Programming DCS Programming Network Configuration Server Build, Setup and Configuration HMI / OIT Programming MES Integration Test Protocol Development System Documentation Panel Fabrication UL508A / UL-698 listed panel shop located in our Los Alamitos office System Commissioning System Installation Startup Assistance Test Protocol Execution (FAT/FDT/SAT/ORT) Calibration Services Operator Training Support Services 24 x 7 Emergency Support Scheduled Service Calls Maintain Test Platform Software / Firmware Updates Calibration Services Page 6 _ KDC Systems An EMCOR Company ► DC Systems An EMCOR Company KDC Systems is committed to providing the highest quality services to City of Santa Ana. Our intention is to form a team specifically dedicated to supporting your design, project and support needs. 2.2. Key Personnel KDC Systems would assign the following team to support City of Santa Ana. Each team members anticipated time focused on Santa Ana is in parenthesis. I PRIMARY CONTACT I Lukasz NiedoJadio (10%) Program Manager Horn Seng (6%) Panel Shop Foreman Ed Kazimierski (3%) General Manager Greg Eso (5%) Engineering Mngr Tuan Le (5%) Lead Engineer Mohammad Toghoni I Geoff Scarp (10%) Eric Kosalka (10%) Mike Gomez (10%) Senior Engineer (10%)i I Engineer Engineer CAD Designer Our philosophy is to have a group of engineers who are familiar with a supported facility. All assigned Engineers will familiarize themselves with City of Santa Ana engineering standards and facilities. All team members are locally based and work out of our facility in Los Alamitos. See Resumes —APPENDIX A 2.3. Panel Fabrication KDC Systems operates a 4000 square foot, UL508A / UL-698 listed Panel Shop. This is adjacent to our headquarters in Los Alamitos. Page 17 KDC Systems An EMCOR Company _ KDC Systems An EMCOR Company Building our own panels enables close collaboration between our engineering team and our fabrication team. Engineers supervise the fabrication of their panels and can also support testing. We build panels to the highest quality and generally exceed our customer's expectations. References are available. 2.4. Training Room KDC Systems has built a Training Room at our headquarters in Los Alamitos. This facility is ideal for presenting customer training. We also use this facility for Design Workshops. Page 8 KDC Systems An EMCOR Company _ KDC Systems An FMCOR Company 2.5. Factory Acceptance Testing & Metrology Lab This Lab is used for conducting Factory Acceptance Tests. This Lab is also used to house Test Systems for supported customers. 2.6. On Going Support KDC Systems is committed to supporting City of Santa Ana for the next 5 years and beyond. Here are some additional services, which may be of value to City of Santa Ana. 2.6.1. Emergency Support KDC Systems maintains a 24-Hour Emergency Number. We can contractually commit to getting an engineer on -site within a specified time frame in the case of an emergency. 2.6.2. Scheduled Service Calls We will schedule regular service calls. The purpose of these calls is two -fold. Firstly, we will meet with City of Santa Ana and discuss the performance of the system. This would be the forum for raising minor / non -emergency issues. These meetings would also be used for planning future upgrades and small maintenance projects. Secondly, KDC Systems would use this service call to review system logs in order to detect emerging issues. Special attention would be paid to alarm logs. Recurring alarms can be indicative of an emerging problem which needs attention. Alternatively, they may indicate an alarm that needs to be tuned or reprogrammed. KDC envisions working with City of Santa Ana to reduce the volume of nuisance alarms generated and 'rationalize' the system alarms. 2.6.3. Software Updates / Patches KDC Systems is also available to monitor all city software and firmware for updates. Software Updates will be applied at regular intervals (such as quarterly). In the Page 9 _ KDC Systems An FMCCR Company _ KDC Systems An FMCCR Company case of emergencies (eg. Security patches) we will notify City of Santa Ana and expedite the installation. Firmware upgrades will be applied as agreed with City of Santa Ana. 3. UNDERSTANDING SCOPE OF SERVICES 3.1. Panel Building Services We will construct and furnish industrial control panels and all work will be in compliance with the National Electric Code (NEC), Underwriters Laboratories (UL) 508A (standard for the construction of industrial control panels) and UL508 (standard for safety for industrial control equipment). We will be responsible for the procurement of all material and fabrication of control panels on provided drawings and/or functional specifications. Prior to commencement of panel building services, we will assess the project and provide a submittal to the City containing proposed equipment and components as well as project schedule for the construction of the panels. We will provide separate quotes for City's review and approval. Once a notice to proceed is received, we will commence procurement and fabrication activities. 3.2. Factory Acceptance Test Any control panel fabricated by KDC systems is inspected by our engineers for compliance to drawings by verifying interior/exterior layout with the design. We confirm all items on bill of material have been provided and installed per specification. We verify all fuse types and rating and ensure fuses are not blown by continuity testing. We will verify all wire sizes, colors, labels and terminal numbers. For power distribution circuits we open all circuits before power up and close circuits in sequence after proper wiring, fuses and voltages have been confirmed. Page 1 10 KDC Systems An FMCCR Company _ KDC systems An FMCCR Company For control panels with PLCs we will verify 1/0 checkout and any applicable networks. We will configure required 1/0 in a PLC test program and verify proper digital input operation by jumpers and digital outputs by forcing and verifying relays and lights. Analog inputs will be verified using signal generators and analog outputs will be confirmed using multimeters. Once KDC has completed all testing and verification, the same test will be repeated with the City's Representative and results documented on City's Control Panel Testing form. 3.3. Post -Installation Field Testing Once system installation has been successfully completed and installed, we will perform a site acceptance test. We will test the full operation and functionality of the completed system in the SAT with a City Representative. Once all operation and functionality are confirmed and approved by the City Personnel in the SAT, we will commence on -site closeout and final completion of the project. During on -site closeout, we will review panel drawings for any redlines, changes or corrections and make sure these are implemented and captured on the drawings. We will make sure any non -conformances have been corrected and re -tested. We will clean and vacuum the panel and take detailed photos after installation. For in -office closeout we will update drawings to reflect as -built condition and provide all records including photos and schematics to the City upon closeout of the project. 3.4. Panel Design Services Upon request by the City, we will provide control panel design services that conform to City standards. Depending on the application, the drawing sets will include Panel Layouts, Power Distribution, Network Diagrams, 10 Drawings and a Bill of Materials (these will reference the Layout Drawings and part numbers). Page 11 KDC Systems An FMCCR Company _ KDC Systems An EMCOR Company Where required we will also develop 10 Lists. These 10 Lists will specify tag names in accordance with city standards. Where applicable, drawings will include enclosure temperature calculations, full load power calculations and UPS runtime calculations. 4. RELEVANT PROJECT EXPERIENCE 4.1. IRWD, Baker Water Treatment Facility -I Project Size $1.8M Years 2014-2017 Overview The Baker Water Treatment Plant is a greenfield drinking water plant. It is designed to produce 28.1 Million Gallon per day. This is a regional facility, owned by 5 South Orange County water districts. KDC Scope KDC was responsible for PLC Programming, HMI Programming, Historian Configuration, Alarm Dialer Configuration, specification and procurement of server hardware, virtualization setup, Testing and Commissioning. Details Technologies deployed included Wonderware System Platform, Wonderware Enterprise Historian, VMWare Virtualized Environment, Dell Servers, Modicon PLCs, Win911 Page 1 12 - KDC Systems An EMCOR Company _ KDC systems An FMCCR Company The biggest challenges on this project were the use of a third party code Library and interfacing with multiple equipment vendors. Our engineers quickly became proficient in the IRWD Library. Our project managers communicated constantly with the various equipment vendors. 4.2. IRWD, Michelson Water Recycling Plant, Biosolids and Energy Recovery Project Size $4M (est) Years 2017 - present Overview The IRWD Michelson Water Recovery Plant is being expanded to provide recycled water for use in landscaping and irrigation. KDC Scope KDC is providing all PLC and HMI Programming, Historian Configuration, Win 911 Configuration, Testing and Commissioning Details This project was originally awarded to another integrator. When the project ran into trouble, IRWD and Morrow Meadows approached KDC Systems to take over and compete the project. KDC Systems had recently completed the successful Baker Ranch Project so the awarding of this work was a vote of confidence for our prior performance. Page 1 13 KDC systems An FMCCR Company _ KDC systems An FMCCR Company This project is still in progress. Technologies being deployed include Wonderware System Platform, Wonderware Enterprise Historian, VMWare Virtualized Environment, Dell Servers, Modicon PLCs, Win911. KDC Systems is maintaining a Test Bed at our facility to support testing and debug. 4.3. Orange County Water District, Advanced Water Treatment Facility W a Project Size $15.3M Years 2004 — present (Initial project, Phase 2 expansion & Final expansion) Overview The Ground Water Replenishment System (GWRS) is the world's largest advanced water purification system for indirect potable reuse. The system takes highly treated wastewater that would have previously been discharged into the Pacific Ocean and purifies it. A three -step advanced treatment process is utilized. This process consists of microfiltration, reverse osmosis and the application of ultraviolet light with hydrogen peroxide. The process produces high -quality water that meets or exceeds all state and federal drinking water standards KDC Scope DeltaV Programming (Control Strategies, Operator Stations, Historian), Design and Build of 100+ UL-508A Control Panels and Local Operator Stations, Electrical Design, Instrumentation, Field Calibrations, Commissioning, Testing. Page 1 14 KDC systems An FMCCR Company _ KDC Systems An EMCOR Company Details The core system is 8,000 10 points with an additional 7,000 points being monitored in sub -systems. DeltaV Version 11, M Series Hardware, Delta V Historian and Win 911 were utilized. Both Fieldbus and DeviceNet were used on these projects Perhaps the biggest challenge in this project was the fact that the process itself was somewhat experimental. Nobody had ever attempted to clean up effluent from a Wastewater Facility to drinkable level on this scale before. The experimental nature of the process resulted in the need to absorb multiple changes to the control narrative during the course of the project. To facilitate this collaborative effort, we conducted Design Workshops. The purpose of these Workshops was to get input from all stakeholders and get their sign off on the design. A custom software library was built and maintained. This library was managed and pushed out to sub -vendors who were responsible for providing some of the sub- systems. The control system was built and tested off -site using a Test Platform. Rigorous testing protocols were developed with the engineer and OCWD. Unwitnessed and witnessed testing was conducted at our facility using the Test Platform. The thoroughly tested code was then deployed on -site, greatly reducing startup time and issues. The same testing was then repeated in the field on actual equipment with water to commission the system. Another, challenge on this project was the use of the DeltaV DCS. DeltaV is a very powerful and highly integrated process controls technology which can be challenging to implement. KDC Systems has mastered this technology and as a result OCWD has repeatedly chosen to use us over the local Emerson business partner. Page 115 _ KDC Systems An EMCOR Company _ KDC Systems An EMCOR Company 4.4. Los Angeles World Airports, LAX Central Utilities Plant Upgrade Project Size $43M Years 2010 - 2016 Overview KDC developed a 'Balance of Plant' control system for the new LAX Central Utilities Plant. The Wonderware System Platform SCADA System provided visualization for the Central Utilities Plant and also for Air Handling Units distributed throughout the airport. Process values were captured and historized to a Wonderware Historian KDC Scope Our scope included all PLC and HMI programming along with the design and fabrication of all Control Panels Details The heart of this system consisted of Redundant Control Logix Processors. These controllers communicated with multiple geographically dispersed systems over protocols including Ethernet, BACNet and Modbus. A library was developed using Wonderware Templates and Logix Modules. Standard Logix Modules were developed. These modules utilized User Defined Tags (UDTs) for public interfaces. and were comprehensively documented. The SCADA system was deployed in a VMWare Virtualized environment consisting of 3 physical servers, each hosting 5 virtual servers with Dual Redundancy This was a very challenging project. It is always challenging working in a fast -paced environment like an airport. Implementation mistakes had the potential to cause severe Page 1 16 KDC Systems An EMCOR Company _ KDC Systems An FMCCR Company discomfort to the thousands of daily travelers and commercial discomfort to LAWA who have commitments to their customer airlines. As the 'Balance of Plant' integrator we were required to interface with multiple equipment vendors. The airport is physically and organizationally dispersed. Every terminal has its' own systems and service contracts which made this a very difficult project to manage.Our schedules had to be constantly revised to ensure that specific modules were ready and tested to coincide with changing construction and installation schedules. KDC Systems met our customer's requirements through careful planning and coordination with all parties. 4.5. City of Santa Ana - Various Projects Well 21, South Station Well Integration, Wells 16&33 Control Panels, SA-5 Vault Modifications, Walnut Pump Station, Cambridge Bypass, Santa Ana SA-7 Radio Repeater Panels & Well 20 Meter Integration 5. REFERENCES IRWD, Baker Water Treatment Plant Scott Toland, PE Senior Engineer, Baker WTP Construction Manager (949) 458-4200 Baker WTP direct (760) 822-3194 mobile toland@irwd.com Orange County Water District, AWTF / GWRS Jay Kalinowski Process Control and System Manager T - (714) 378-3250 jkalinowski@ocwd.com Page 1 17 KDC Systems An FMCCR Company _ KDC Systems An EMCOR Company LAWA, LAX Central Utility Plant Robert 'Bob' Johnson Senior Building Operating Engineer T — 424-646-7834 RJohnson2@lawa.org City of Santa Ana Brian Ige Assistant Engineer II T — 714-647-3385 bige@santa-ana.org Page 118 _ KDC Systems An EMCOR Company Lukasz Niedojadlo Project Manager Experience f _�- Dynalectric/ KDC Systems 7 yrs 7 mos Project Manager May 2015 - Present - 5 yrsv mos Los Alamitos, CA Estimates, plans, and co-ordinates activities of multiple projects ranging in value from S1,000 to S8.000.000 in the areas of the pharmaceutical industry. water treatment plants, BMSr systems integration and re -engineering. Defines project scope, objectives, staffing, resources and deliverables. Plans and schedules project timelines and milestones. Monitors project risks and scope creep to identify potential problems and proactively identifies solutions to address them in advance. Liaises with, and updates progress to senior management. Provides strategic direction during the implementation stages. Implements and manages project changes. Manages and controls project budgets as well as develops and presents reports on project progress. Maintains client expectations by ensuring the delivery of the highest quality service while staying on schedule. see less Project Coordinator Apr 2014 — Jul 2015 • i yr 4 mos Los Alamitos. Ca Responsible for tracking and ensuring key project dates were met. Ensured all commitments were met in accordance with the goals and objectives of the project. Prepared reports on financial aspects and progress for the project. Managed and coordinated change activities. Assisted with project planning, documentation. and closeout activities. Coordinated all relevant departments' activities to ensure smooth flow. see less rJ Dynalectric KDC systems FMCQR Companies Greg Eso Engineering Manager 22 years with Dynalectric LA / KDC Systems 31 Years in Trade Education/Training: Electrical Engineering and Control Systems, University of Victoria, Victoria, British Columbia Professional Bio: Mr. Eso has extensive experience managing project teams in designing, installing, and testing control systems utilizing PLC, HMI, and DCS technologies across a broad range of industries including life science, water treatment, automotive, material handling, high speed sortation, and robotic palletizing. His direct responsibilities have included: • managing technical personal • providing guidance on technical issues • cost estimating and proposals • conceptual design, P&ID development, and process functional description • hardware and software specification • detailed power, control panel, and field electrical engineering • material requisition • PLC and HMI programming • installation, testing, startup, and training • documentation including drawings, user manuals, troubleshooting guides, and O&M manuals • managing people and resources in the execution of these tasks Selected Project Experience: Gilead Sciences KDC Systems is providing instrumentation and control system engineering and installation expertise to automate a new formulation and filling suite for Gilead Sciences in La Verne, CA. The process control system hardware and software are Rockwell Automation and the project is using specialty subvendors for other proprietary systems. KDC Systems is the systems integrator for the project and is responsible for instrumentation specification and procurement, control panel design and fabrication, plant network expansion to incorporate the new control hardware, vendor equipment integration, and software development, testing, and commissioning. KDC will hold workshops with the owner and develop software detailed designs, test plans, and a complete software library. Unwitnessed and witnessed testing will be conducted at our facility and repeated in the field. KDC electricians are responsible for installing, terminating, and testing all control system wiring for the project. OCWD GWRS Final Expansion Construction of the Final Expansion of the Groundwater Replenishment System for the Orange County Water District (OCWD) has begun. Located at the OCWD Advanced Water Treatment Facility (AWTF) on Ward Street in Fountain Valley, CA, the $310 million project will create an additional 30 million gallons per day of new water supplies to serve north and central Orange County. Once completed, the AWTF's total production will reach 130 million gallons per day, enough water for 1,000,000 people. The project entails expansion of the existing flow equalization, microfiltration, reverse osmosis, ultraviolet, and related support facilities. The process control system hardware and software are Emerson Delta V combined with Ethernet and Foundation Fieldbus connected control devices. KDC Systems is the systems integrator for the project and is responsible for instrumentation specification and procurement, control panel design and fabrication, plant network expansion to incorporate the new control hardware, vendor equipment integration, and software development, testing, and commissioning. KDC will develop software detailed designs and test plans. Unwitnessed and witnessed testing will be conducted at our facility and repeated in the field. KDC electricians are responsible for terminating and testing all control system wiring for the project. Project Experience under Tenure: Training and Certs: AV Thomas Electrical Engineering Starkist Rockwell Solutions Provider Skechers USA First Aid/CPR LAX Terminal 7 Toyota JPL Dynalectric KDC Systems EMCOR Companies Tuan Le, P.E. Senior Applications Engineer 15 years with Dynalectric / KDC Systems Education • Bachelor of Science, Mechanical Engineering, California State Polytechnic University, Pomona. • California Registered Professional Engineer, Mechanical, 1995, #M29864 Selected Project Experience IRWD Biosolids and Energy Recovery Project (2017-2020) Application: Biosolids and Energy Recover Facilities PLC: Schneider Modicon Quantum, M340 Tasks: Lead team for programming and configuration of the Process Control System for new plant, including submittals, development, configuration, and testing of PLC programs, HMI templates and instances, graphics, historian, reports, and alarm dialer; setup and testing of redundant SCADA servers running on VMware ESXi; integration and testing of packaged equipment skids; field startup, device commissioning and acceptance testing. Orange County Water District Initial Expansion of GWRS (2011-2015) Application: Expansion of existing MF, RO, UV and supporting systems to increase plant water production from 70MGD to 100MGD. DCS: Emerson DeltaV Tasks: Software detail design, programming and commissioning of MF, RO and UV systems; control network and control panel power load calculations; setup and testing of motor - operated valves, variable frequency drives, power monitors, and various Foundation Fieldbus and DeviceNet devices; integration and testing of packaged equipment skids; field startup, device commissioning and acceptance testing. LAX Central Utility Plant (2011-2015) Application: Central Utility Plant SCADA system. PLC: A-B ControlLogix communicating with various vendor systems. HM1101T: Wonderware ArchestrA System Platform, InTouch. Tasks: SCADA System design and configuration for central utility plant and building automation system; setup alarming, historical data collection and reporting. LADWP Owens Lake Dust Mitigation, Phase 7 (2008-2010) Application: Shallow flooding 27 square miles of dry lake bed to mitigate dust PLC: A-B SLC and ControlLogix miles apart communicating via radio network HM1/01T: GE iFIX, A-B PanelView Tasks: Project engineering, programming and commissioning; control panel design and power load calculations; software and hardware detailed design; developing FAT, SAT, training and O&M manual documentation; software and graphics development, and submittals; setup historical data collection and reporting. Orange County Water District AWTF and GWRS (2005-2008) Application: Purification of treated waste water using microfiltration, reverse osmosis and ultraviolet light; product water is used to keep ocean out of groundwater basin and to replenish drinking water supplies. Dynalectric KDC Systems EMCOR Companies DCS: Emerson DeltaV Tasks: Engineering, programming and commissioning; control network and control panel power load calculations; software detailed design; software and graphics development, submittals and testing; setup and testing of motor -operated valves, variable frequency drives, power monitors, and various Foundation Fieldbus and DeviceNet devices; integration and testing of packaged equipment skids; field startup, device commissioning and acceptance testing. Allergan (2004-2005) Application: Bioscience Laboratory Process Utilities PLC: A-B SLC and ControlLogix HMl/OIT.• A-B VersaView w/ RSView Tasks: Engineering, programming, commissioning and validation support; software detailed design, software development, simulation development and testing; setup and testing of alarm callout/paging system; training of operators and supervisors; creating operations and maintenance manuals. Baxter LAFC (2001-2003) Application: Manufacturing of Recombinant Factor VIII product for treating hemophilia. DCS: Emerson DeltaV Tasks: Engineering, programming, commissioning and validation support; responsible for detailed control power and control panel design and engineering, DeviceNet and Foundation Fieldbus network segment design, continuous and batch DeltaV programming, software testing and startup, documentation and validation support. Other Protects Completed Under Tenure • Disneyland Resorts Distribution System SCADA • Baxter Suite D PCS Additions • CSUF Trigen SCADA • Smith International Reports • Skechers Conveyor & Sortation System • Maruchan Robotic Sortation System • Wineshopper Conveyor & Sortation System • Freightliner Conveyor System • Upright Conveyor System • Lasco Conveyor System PLCs • Allen-Bradley MicroLogix, Point 1/0, Flex 1/0, PLC-5, SLC-500, ControlLogix • Schneider Modicon Quantum, M340 • GE Fanuc, Mitsubishi, Automation Direct Dynalectric KDC Systems EMCOR Companies SCADA, HMIs and OITs • Emerson DeltaV Distributed Control System (DCS) Control Studio, Operate, Batch, Historian • Wonderware System Platform Application Server, InTouch, Historian, Information Server • Rockwell FactoryTalk View SE & ME, Historian • GE Proficy HMI/SCADA FIX, Historian • Allen-Bradley PanelView, VersaView • Inductive Automation Ignition • Iconics GENESIS64 Training and Certifications • Rockwell Automation PlantPAx Design & Development - System Integrator Training • Rockwell Automation ThinManager Integrator Training • Wonderware System Platform Application Server • Emerson DeltaV Operate, Batch & Implementation for System Integrators • GE Proficy HMI/SCADA FIX • Iconics GENESIS64 Standard MOHAMMADREZA TOGHIANI, PE (United States Citizen) Summary of Qualifications: Professional, motivated, and highly experienced Electrical Engineer with experiences in wide variety of areas including instrumentation, automation, control, and low -voltage electrical system design at process and manufacturing industries including water treatment, water reclamation, pharmaceutical, oil and gas, petrochemical, cement, and textile industries. Extensive knowledge and experience in control system of the different utility and process units such as micro filtration, reverse osmose, ultra -violate, centrifuges, aeration basin, odor control systems and N2, H2, steam, demineralization and hot oil production units, gas turbo generators and process equipment (heaters, boilers, gas compressors, distillation towers, pumps). Area of Expertise: Low -Voltage Electrical System Design ■ Design and Create electrical schematic drawings by implementing UL508, NFPA 70, and NEMA standards by using Eplan and AutoCAD softwares. ■ VFD Setup and Configuration. ■ Test, Commissioning, and Troubleshooting of the electrical panels. Automation and Control Systems ■ Hardware configuration and software programming for Programmable Logic Controllers (PLC) including but not limited to Siemens, Allen Bradly, Modicon, GE Fanuc by TIA Portal, Simatic Manager, RSLogix 5000/500, Unity Pro, ProWORX32, Concept and Proficy Machine Edition programming software's for all IEC 1131-3 languages, FBD, LD, ST, SFC, IL and for the special applications, Safety Instrument Systems (SIS), redundant and high available systems per IEC 61508 and IEC 61511/ISA-84 standards. ■ Distributed Control System (DCS) Programming including DeltaV, Plant PAx, GEMS, Yokogawa Centum CS3000, PCS7. ■ Human Machine Interfaces (HMI) Programming by Siemens WinCC flexible, Schneider vizio and Indusoft, and Rockwell PanelView; SCADA programing by Ignition, Wonderware, WinCC, FactoryTalk and Zenon. ■ Configuration for Industrial Networks like industrial Ethernet, Profibus, Modbus, Profinet, ControlNet for all medias, antenna and radios, fiber optics and network cable Medias. ■ Create control schematics, and loop drawings. ■ Create commissioning plans like ORT, FAT, and RAT plans; control strategies and control audit reports. ■ Accomplish the factory demonstrated tests for control and electrical panels. • Implement the loop checks and start-ups for control systems. Instrumentation ■ Design and Find the best solution per necessary standards such as NEC, API, ISA. ■ Orifice Calculation, valve and regulator sizing with popular software's like InstCalc, Fisher, Samson. ■ Documentation: creating data sheet, instrument submittal, O&M manual submittal. ■ Commissioning, setup and calibration by HART communicators, reference gauges, multimeters and handheld calibrators. ■ Preventive maintenance (PM), troubleshooting. For all kind of flow, pressure, level and temperature instruments and analyzers like pH, conductivity, oxygen, ammonia, nitrate, dissolved oxygen, chlorine, turbidity, dew point, flue gas and CEMS analyzers, CO, CO2, S02, NH3, 02, LEL, Cl2, C120 ambient gas detectors. Professional Experiences: Applications Engineer Oct 2018 — Present KDC Systems Automation and control system Integrator Company in Southern California. ■ PLC, SCADA and HMI programming. ■ Instrumentation design and submittals. ■ Control panel design. ■ Instrumentation Job estimates. ■ FDT tests of the control panels. ■ Field support and troubleshooting of the control systems. Control System Engineer Feb 2015 — Oct 2018 Trimax Systems Inc. Automation and control system Integrator Company in Southern California. ■ PLC, SCADA and HMI programming. ■ FDT tests of the control panels. ■ Startup, field commissioning, loop checks, FAT and control System troubleshooting. ■ Instrument set up, calibration and troubleshooting. ■ Creating commissioning plans, control strategies and control audit reports. ■ Instrument design, creating datasheet, instrument submittal, O&M manual submittal and training packages. Instrumentation and control system trainings. Instrumentation Repair Supervisor 2008 — 2014 Control System Engineer 2005 — 2008 Iran Chemical Industries Investment Company (ICIIC) Petrochemical company in Iran with a complicated process and massive advance control system. ■ Troubleshooting, preventive and emergency maintenance for instrumentation and control systems. ■ Developing and improvement of instrumentation and control systems. ■ Accomplishment of different projects and design, programming, commissioning, installation and startup like tank monitoring system, air fan speed control system, and Platinum extraction plant. Electrical and Control Engineer Nemooneh Saz Sarooj Designer and manufacturer of cement sampling machines in Iran ■ Design, programming, commissioning, installation and startup of systems and electrical equipment for the cement sampler packages. Educations: ■ B.Sc. Applied Electronics Engineering Shiraz University, Shiraz, Iran ■ A.S. Electrical Technology — Electronics Shiraz University, Shiraz, Iran Certificates: 2011 — 2014 the electrical and control 2001 - 2003 1998 - 2001 ■ Engineer -In -Training, Board of California ■ SCADA Ignition 8, Inductive Automation ■ SCADA GEMS, Rockwell Automation ■ Basic Programming of PLCs, Festo ■ Intermediate Programming of PLCs, Festo ■ PLC Redundancy, Aryan Elmosanaat Training Center ■ Introduction to Industrial Profibus, Kian Control Engineering Co. Ltd. ■ Modbus, Aryan Elmosanaat Training Center ■ Introduction to Simatic WINCC (Siemens SCADA), Kian Control Engineering Co. Ltd. ■ Variable Frequency Drives, E and M ■ Introduction to EPLAN Electric, Kian Control Engineering Co. Ltd. ■ General Principles of Metrology & Calibration, Khat Ramz Co.Ltd. Recent Projects: ■ Gilead Clinical Flex Fill Line and Second Formulation Suite Instrument and panel design. In -Current PLC, HMI and SCADA programming. ■ Orange County Water District Ground Water Replenishment System Instrument and panel design. In -Current PLC, HMI and SCADA programming. ■ City of Santa Ana Well 16 and 33 SA-5. PLC and HMI programming. 2019 ■ Irvine Ranch Water District Michelson Water Recycling Plant Biosolids and Energy Recovery Facilities SCADA programming. 2019 ■ Edwards Air Force Base ACU and Aircraft Support Equipment Upgrades. PLC, HMI and SCADA programming, Commissioning, Startup. 2018 ■ Automation Plating Corporation Plating Line PLC Upgrade. PLC and HMI programming, Commissioning, Startup. 2018 ■ Water Replenishment District of Southern California Goldsworthy Desalter Expansion Commissioning, Loop check, FAT and PLC program modification. 2017 ■ Global Harvest Foods Mixing System. Panel Design, PLC and SCADA programming, Commissioning, Startup. 2017 ■ City of San Clemente Marblehead Coastal Urban Runoff System. PLC and HMI programming, Loop check and commissioning. 2017 ■ MWD Henry J. Mills WTP Industrial Wastewater Handling Improvement. Commissioning Plan, Instrument and control system training. 2017 ■ Western Riverside County Regional Wastewater Authority 14MGD Plant Expansion. Commissioning Plan for whole Plant. 2016 ■ Irvine Ranch Water District Baker Water Treatment Plant Control Panel FDT, Instrument Setup and calibration, Loop checks. 2016 ■ MWD Weymouth Water Treatment Plant. Oxidation and Ozonation Facilities. Instrument setup and calibration. Loop checks, Instrument training. 2015 - 2016 Dynalectric - KDC Systems EMCOR Companies Edward Kazimierski General Manager 21 years with Dynalectric/ KDC Systems Education: B.Sc., Electrical Engineering, California State University, Long Beach Division Manager — KDC Systems Edward oversees Dynalectric's Automation division, aka KDC Systems. His team specializes in Industrial/Process automation, Building automation and UL 508A panel fabrication. His division is one of the most respected system's integrators in southern California and have worked on some of the most visible projects in the area including all three phases of the OCWD GWRS project, the LAX CUP project as well as various prominent Life Science projects to name a few. He has worked in the automation field for over 27 years. 21 of these years have been with Dynalectric/KDC Systems in positions including Engineer/programmer, Commissioning Manager, Engineering Manager and Division Manager. Selected Projects: Orange County Water District GWRS AWTF KDC Systems provided electrical, instrumentation and control system engineering and installation expertise to automate the Orange County Water District Groundwater Replenishment System (GWRS) in Fountain Valley, CA. The process control system hardware and software was Emerson DeltaV with 1/0 devices by Allen-Bradley and Phoenix Contact, and the project used specialty subvendors for the Microfiltration and Ultraviolet Disinfection systems. The Reverse Osmosis system and balance of plant were automated by KDC; and KDC was in the unique position of combining the other subvendor controls work to establish one integrated control system. KDC produced about (30) main control panels, and another (70) panels for instrumentation, local control, etc. There are around (60) DeltaV controllers for this project, many of them redundant. KDC performed all control wire terminations and instrument calibrations. The overall project 1/0 count of 8,000 points was substantially implemented using Foundation Fieldbus and DeviceNet, and there were about 15,000 historized points. About half of the points were KDC's direct responsibility, while the balance was indirectly our responsibility as overall system integrator. KDC held workshops with the owner and developed software detailed designs, test plans, and a complete software library which we administrated among the other subvendors. Unwitnessed and witnessed testing was conducted at our facility, and was repeated in the field on actual equipment with water to commission the system. OCWD GWRS Initial Expansion Construction of the Initial Expansion of the Groundwater Replenishment System for the Orange County Water District (OCWD) has begun. Located at the OCWD Advanced Water Purification Facility (AWPF) on Ward Street in Fountain Valley, Calif., the $142.7 million project will create an additional 31,000 acre-feet per year (AFY) of new water supplies to serve north and central Orange County. Once completed, the AWFP's total production will reach 103,000 AFY, enough water for 850,000 people. The project entails expansion of the existing microfiltration facility by constructing eight new below -grade treatment basins and enlarging the existing basement facility. Other work includes construction of a new 32,000-square-foot reverse osmosis building, the installation of five new ultraviolet light (UV) treatment trains to match the existing systems, as well as retrofitting the existing post treatment systems to employ a new lime feed system. McCarthy will also construct two above ground steel tanks, each is 215 feet in diameter with a height of 35 feet and a capacity to hold 7.5 million gallons of water. Select Projects Completed Under Tenure: Orange County Water District IDEC NIMO Project Fiber Composites, NC Albemarle Corporation, AK IRWD Baker WTP Los Angeles Harbor College Morongo Casino CUP Baxter TOFX LAX CUP CHP Toyota Technical Center Cal State Fullerton Central Utilities Plant DPR Baxter Lamp OCSD P2-66 Contractor shall submit additional labor, material and rental equipment rates along with fee schedule. Contractor's labor and equipment rate sheet shall list rates for all labor designations, equipment and materials. �<I C (OcC ALa Ktsc IT IS- S61- I C? l o COMPLETE LEGAL NAME OF COMPANY TAXPAYER I.D. NO. t` co'2 CoR�o�rl� Cf�T�2 16R LoS Ak -Ayt -V CA- 9 b: -Ib -1S39 BUSINESS � DRESS STREET �7173 CITY/STATE ZIP CODE C, 4 X O 1`�lh �l (�i SIGN O AUTHORIZED AGENT NAME (PRINT) TITLE `& A7Z ((rJ ru b rJA-�-A < C C)M EMAILADDRESS PHONE NUMBER ,�;Sb l-� 3 100000/12q CSLB NUMBER DIR REGISTRATION NUMBER City of Santa Ana - RFP 21-100 Water Resources Panel Building Services Page 24 of 39 Appendix ATTACHMENT 3: REFERENCES List and describe fully the contracts performed by your firm which demonstrate your ability to provide the supplies, equipment or services included in the scope of the proposal specifications. Attach additional pages if required. The City reserves the right to contact each of the references listed for additional information regarding your firm's qualifications. Reference Customer Name: Morrow Meadows Address: Irvine - Michelson Biosolids Project Contact Individual: Scott Toland .(I RWD ) Phone Number: (949)458-4200 Facsimile Number: Contract Amount:.$4M+ Year: 2017_to .present Description of supplies, equipment, or services provided: _Controls stems programming, engineering, commissioning and calibration support Reference Customer Name: Shimmick Construction Address: Fountain Valle - OCWD Final Ex ansion Contract Amount: $6M+ Contact Individual: Jay Kalinowski (OCWD) Phone Number: 714 378-3250 Facsimile Number: Year: 2019 to present Description of supplies, equipment, or services provided: Control panel fabrication, instrumentation, programming, engineering, start-up and commissioning and cR�fierenice support Customer Name:. City of Santa Ana Address: Santa Ana - Various control projects Contract Amount Various - $10k to $50k Contact Individual:._ Brian lge _ Phone Number: (714)647-3385 Facsimile Number: Year: 2017 - present Description of supplies, equipment, or services provided: Control panel fabrication, instrumentation, programming, engineering, start-up and commissioning and cal bra ion support THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. Please see proposal for additional information City of Santa Ana - RFP 21-100 Water Resources Panel Building Services Page 25 of 39 APPENDIX ATTACHMENT 5: CERTIFICATIONS NON -COLLUSION AFFIDA' (Title 23 United States Code Section 112 and Public Contract Code Section 7106) In conformance with Title 23 United States Code Section 112 and Public Contract Code 7106 the BIDDER declares that the bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the bid is genuine and not collusive or sham; that the BIDDER has not directly or indirectly induced or solicited any other BIDDER to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any BIDDER or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that the BIDDER has not in any manner, directly or indirectly, sought by agreement, communication, or conference. with anyone to fix the bid price of the BIDDER or any other BIDDER, or to fix any overhead, profit, or cost element of the bid price, or of that of any other BIDDER, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the bid are true; and, further, that the BIDDER has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid. Note: The above Non -collusion Affidavit is part of the Proposal. BIDDERS are cautioned that making a false certification may subject the certifier to criminal, prosecution. Signed •,MA? -TIN) . CF6 of California Count Subscribed 7swo or affirmed)before me on this �6�day of WT.. , 2^ 1by roved to me on the basis of satisfactory evidence to be the persoppeared befo Notary Public Signature Notary Public Seal iv $t,#— 440c,{ A SUM+ ---' City of Santa Ana - RFP 21-100 Water Resources Panel Building Services Page 35 of 39 CALIFORNIA JURAT WITH AFFIANT STATEMENT GOVERNMENT CODE § 8202 ® See Attached Document (Notary to cross out lines 1-6 below) ❑ See Statement Below (Lines 1-6 to be completed only by document signer[s], not Notary) Signature of Document Signer No. 1 Signature of Document Signer No. 2 (if any) A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. State of California County of Orange WENDY BOWLING Notary Public California W - Orange County Commission # 2267914 My Comm. Expires Nov 20, 2022 Seal Place Notary Seal Above Subscribed and sworn to (or affirmed) before me on this 30th day of ___ September , 20 21 by Date Month Year (1) Ben Martin (and (2). Name(s) of Signer(s) proved to me on the basis of satisfactory evidence to be the person(s) who appeared before me. Signature Sig of Notary Public OPTIONAL Though this section is optional, completing this information can deter alteration of the document or fraudulent reattachment of this form to an unintended document. Description of Attached Document Title or Type of Document: Non -Collusion Affidavit _ Document Date: None Number of Pages: 1 Signer(s) Other Than Named Above: None 02014 National Notary Association • www.NationaiNotary.org • 1-800-US NOTARY (1-800-876-6827) Item #5910 NON -LOBBYING CERTIFICATION The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her knowledge and belief, that: (1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure of Lobbying Activities," in conformance with its instructions. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require that the language of this certification be included in all lower tier subcontracts, which exceed $100,000 and that all such subrecipients shall certify and disclose accordingly. Signed: V Title: Firm: �Qt C- t t1C , L- V-6 c S-ts: LYLS Date: R 13b 1 IM--k City of Santa Ana - RFP 21-100 Water Resources Panel Building Services Page 36 of 39 NON-DISCRIMINATION CERTIFICATION The undersigned Contractor or corporate officer, during the performance of this contract, certifies as follows: 1. The Contractor shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The Contractor shall take affirmative action to ensure that applicants are employed, and that employees are treated during employment without, regard to their race, color, religion, sex, or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause. 2. The Contractor shall, in all solicitations or advertisements for employees placed by or on behalf of the Contractor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin. 3. The Contractor shall send to each labor union or representative of workers with which he/she has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers' representatives of the Contractor's commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. 4. The Contractor shall comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. 5. The Contractor shall furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his/her books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation, to ascertain compliance with such rules, regulations, and orders. 6. In the event of the Contractor's non-compliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, the contract may be canceled, terminated, or suspended in whole or in part and the Contractor may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Execution Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulations, or order of the Secretary of Labor, or as otherwise provided by law. City of Santa Ana - RFP 21-100 Water Resources Panel Building Services Page 37 of 39 7. The Contractor shall include the portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontract or purchase order as the administering agency may direct as means of enforcing such provisions, including sanctions for noncompliance; provided, however, that in the event the Contractor becomes involved in, or is threatened with, litigation with a subcontractor or Contractor as a result of such direction by the administering agency, the Contractor may request that the United States enter into such litigation to protect the interests of the United States. 8. Pursuant to California Labor Code Section 1735, as added by Chapter 643 Stats. 1939, and as amended, no discrimination shall be made in the employment of persons upon public works because of race, religious creed, color, national origin, ancestry, physical handicaps, mental condition, marital status, or sex of such persons, except as provided in Section 1420, and any Contractor of public works violating this Section is subject to all the penalties imposed for a violation of the hapter. Signed: Title: C �; 6 , Firm: IQ�C tt-�C, aLa Kh� S-{STEKS Date: 3 6) av t City of Santa Ana - RFP 21-100 Water Resources Panel Building Services Page 38 of 39 EXHIBIT C Appendix ATTACHMENT 2: FEE SCHEDULE Certification - I certify that I have read, understand and agree to the terms and conditions of this Request for Proposals. I have examined the Scope of Services (Appendix: Attachment 1) and am familiar with the scope of work. I am familiar with all the existing conditions and limitations that may impact work requests. I understand and agree that I am responsible for reporting any errors, omissions or discrepancies to the City for clarification prior to the submission of my proposal. Proposer shall submit hourly rates schedule, which shall include but not limited to, direct and indirect costs for labor, for staff per job classification, material, equipment rates, overhead, incidental supplies, travel, mileage, and fuel. Any special materials will be purchased by the contractor only after discussed and authorized by the City projects manager or designee in writing. Prior to commencement of services, Contractor shall provide separate quotes, upon request by the City, which shall be approved by the City's Public Works Agency. Note: This contract is subject to prevailing wages. TO: CITY COUNCIL OF THE CITY OF SANTA ANA FROM: I-/DG Inc. bfi ne/, 5 ITEM # ` BID ITEi QUANTITY UNIT PRICE J Panel Building Services SA-7 Radio Repeater Pane l$ as EA Specified In'F-RtSlbft'A FXh� I 2 Well 40 Remote Terminal Unit EA Panels as Specified in Exhib tZ 3. 1 One -Day Training Session I EA $11, t�3v 1$_ 21, 83O g 3�1 �34 I g 3�9 2 I$_U3 I /,966 TOTAL I $ 5� I $ 5 rvbr�SO��ic>N i5 V4plb Foe 1� DA�f FROM 9/4TE of PeOP051+- - 5L/,3Nfs5/0Al 20 PP)61IiFop i[Epm -92 cANr3E PFOW,Eb TO � 30&13 /F B o m TT�im �i20 - bF ETf 92AIEr P010 1S pPOVJ))i l) BV THE CITY OP 5,AAM AA)4 City of Santa Ana - RFP 21-100 Water Resources Panel Building Services Page 23 of 39 1. FEE KDC Systems is offering the rates listed below for work conducted under the proposed contract. Classification Hourly Rate Project Manager $157 General Manager $157 Engineering Manager $157 Senior Engineer $145 Engineer $134 CAD Designer $67 Shop Fabrication $62 Clarifications - 1. Please note the fees shown above are for the first year of this contract, which must be executed within 120 days of submission. Each additional year is subject to a yearly increase of 3%.