HomeMy WebLinkAboutItem 33 - Proposed Events Permit Policy and Amendments to the Fiscal Year 2021-2022 Misc. Fees to Film/Park Fac. Permits Parks, Recreation, and Community Services
www.santa-ana.org/parks
Item # 33
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
January 18, 2022
TOPIC: Proposed Events Permit Policy and Amendments to the Fiscal Year 2021-2022
Miscellaneous Fees Resolution specific to Film Permits and Park Facility Permits
AGENDA TITLE:
Public Hearing - Proposed City of Santa Ana Events Permit Policy and Amendments to
the Fiscal Year 2021-2022 Miscellaneous Fees Resolution specific to Film Permits and
Park Facility Permits
RECOMMENDED ACTION
1. Adopt a resolution approving the proposed Events Permit Policy, including park facility
permits, film permits, land use certificate, and special event permits.
2. Adopt a resolution amending fees in the Uniform Schedule of Miscellaneous Fees for
Fiscal Year (FY) 2021-22 specific to film permits and park facility permits.
DISCUSSION
On November 16, 2021, the City Council considered adoption of a resolution approving
the proposed Events Permit Policy and directed staff as follows:
1. CITY COUCIL INPUT: Bring back the proposed policy and fee amendments at the
same time for City Council consideration.
ANSWER: The proposed policy and fee amendments are attached as Exhibit 1 and 2 for
City Council consideration.
2. CITY COUCIL INPUT: Consider adding Cultural Celebrations, Holiday Events and
Neighborhood Associations to one of the top three priority classifications.
ANSWER: The City is being purposeful in avoiding any policies that require staff to
evaluate the content or message of an event when deciding whether to grant a permit or
to give priority. These types of policies and/or decisions can lead to claims of
constitutional violations. In the event of litigation, content-based restrictions are subject
to strict scrutiny and require a compelling government interest, which is a high
threshold. Anyone that would like to have a holiday event, cultural celebration or
Proposed Events Permit Policy and Amendments to the Fiscal Year 2021-2022
Miscellaneous Fees Resolution specific to Film Permits and Park Facility Permits
January 18, 2022
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neighborhood association event can do so by preparing an application up to one year in
advance to secure the desired event location.
3. CITY COUCIL INPUT: Consider a fee exemption for film permits specific to high school
and college students in Santa Ana.
ANSWER: The proposed resolution amending fees in the Uniform Schedule of
Miscellaneous Fees for Fiscal Year (FY) 2021-2022 reflects no fee for Film permits
specific to high school and college students residing or attending school in Santa Ana.
4. CITY COUCIL INPUT: Consider a more structured standard regarding the amount of
police officers required for an event.
ANSWER: Reviewing permit applications for special events to determine how many
police officers and/or private security guards will be required to ensure a safe event
includes a variety of factors, such as the following: number of participants, nature of
event, location of venue, will alcohol be served/present, will the event be staffed with
private security guards, etc.
Generally, events with over 500 people typically require a minimum of two police officers
per every 500 in attendance. Again, the nature of the event and activities will dictate
whether this requirement applies or whether additional police officers may be required.
For example, a large street closure might require additional police officers to mitigate
traffic and parking related concerns.
5. CITY COUCIL INPUT: Consider public safety requirements to include use of private
security and/or event organizers own peace officers.
ANSWER: There are alternatives to police officers. When event attendance numbers
are less than 500, use of licensed security guards to monitor/ensure security at the event
is acceptable. However, additional factors, including complex/large street closures,
parking issues, the inclusion of a beer garden, etc. may dictate a need for law
enforcement, even when attendance numbers are less than 500.
6. CITY COUCIL INPUT: Currently, costs are prohibitive for event organizers, such as
churches, when police officers are required for a large event.
ANSWER: Not all events require police officers or private security guards. For example,
even though attendance at a church-sponsored event may exceed 500 people, police
officers may not be required provided adequate security measures (including private
security guards) are in place that ensure the safety of the attendees. On the other hand,
a rock concert requiring a street closure with an expected attendance of 1,000 will likely
require four police officers in addition to event private security guards. The same concert
Proposed Events Permit Policy and Amendments to the Fiscal Year 2021-2022
Miscellaneous Fees Resolution specific to Film Permits and Park Facility Permits
January 18, 2022
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with an expected attendance of 2,000 people would require eight police officers and a
police sergeant. However, if the event organizer were to increase the number of private
security guards, the number of required police officers might be less than eight.
7. CITY COUCIL INPUT: Consider making fees less cost prohibitive for smaller events
that do not warrant police officers.
ANSWER: The City Council adopted the Fiscal Year 2021-22 Miscellaneous Fees
Schedule specific to Land Use Certificates and Special Events on June 1,
2021. Generally, events with less than 500 people do not require police officers, provided
they have their own certified private security guards. Typically, one security guard per
each 50 to 100 persons in attendance will suffice unless additional security is required to
monitor entry/exits/high value equipment or displays. Additional security guards and/or a
security guard supervisor may be required depending on the nature of the event.
8. CITY COUCIL INPUT: Reach out to groups that previously held cultural events in the
City of Santa Ana but then left for another city.
ANSWER: City staff is not aware of any previously held cultural events held in the City
of Santa Ana but then left for another city due to application complications, etc.
9. CITY COUCIL INPUT: Consider an exempt category for low-key events that are
coordinated at the last minute.
ANSWER: The reason the City does not consider an exempt category for low-key events
that are coordinated at the last minute is due to multiple agencies review timelines (i.e.
fire needs 10 working days; health agency needs one month, etc.).
10. CITY COUCIL INPUT: Consider creating a flow chart of the permit process.
ANSWER: A flow chart might be confusing to the applicant due to multiple variables of
each event. A checklist attached to the application provides information to assist the
applicant through the permit process.
11. CITY COUNCIL QUESTION: How, in the future, is this policy going to allow events
on short notice due to the 90-day minimum requirement for Major events?
ANSWER: Three months is the minimal amount for a large-scale event; it can be a safety
concern if we do not have sufficient time to evaluate details of an event.
12. CITY COUNCIL QUESTION: Why did the application timeline increase from 30 days
in advance to 45 days for moderate and minor events?
Proposed Events Permit Policy and Amendments to the Fiscal Year 2021-2022
Miscellaneous Fees Resolution specific to Film Permits and Park Facility Permits
January 18, 2022
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ANSWER: An extra fifteen days provides time to review information submitted by an
applicant, such as insurance requirements, health department documentation, etc.
Proposed Events Permit Policy
The proposed Events Permit Policy (Exhibit 1) does not include any updates post the
November 16, 2021 City Council meeting.
Reservation permits are not required for use of City outdoor facilities for all gatherings
with 40 or less people (SAMC Section 31- 3.) Unreserved outdoor athletics facilities, park
facilities, and open space areas are available for drop-in use by private parties on a first-
come, first-served basis. Reservations have priority over drop-in/walk-on activities. Drop-
in use may be limited to accommodate maintenance needs of the turf on all fields.
Stadium fields and lighted sports fields are not available for drop-in activities. Examples
of Drop-In activities includes a group of friends playing basketball or a family playing
soccer. These are not an organized use of fields or courts, such as officiated games,
uniformed teams, organized team practices, or activities offered or associated with a for
profit or nonprofit organization; which would require an approved reservation.
Proposed Miscellaneous Fees for Film Permits and Park Facility Permits
On September 15, 2020, the City Council received and approved the Parks, Recreation
and Community Services Agency (PRCSA) Service and Financial Sustainability Study.
Through the action of receiving and approving the study, and a strategy for
implementation of recommendations, the City Council accepted the use of the tools,
methods, and strategies the PRCSA requires to sustain itself for the long term.
On November 17, 2020, the City Council adopted Resolution 2020-083 approving a cost
recovery policy (Policy) for the PRCSA.
On June 1, 2021, the City Council adopted Resolution 2021-027 establishing a Uniform
Schedule of Miscellaneous Fees for Fiscal Year 2021-22, including fees for Parks,
Recreation and Community Services such as recreation programs fees, zoo education
program fees, and event permit fees.
Determining amendments to Fiscal Year 2021-22 Miscellaneous Fees specific to film
permits and parks facility permits included the following considerations:
PRCSA Cost Recovery Policy
Group structure (resident, non-resident)
Implementing best practices
The proposed resolution for fee amendments intends only to address fees directly
associated with Film Permits and Parks Facility Permits as follows:
Proposed Events Permit Policy and Amendments to the Fiscal Year 2021-2022
Miscellaneous Fees Resolution specific to Film Permits and Park Facility Permits
January 18, 2022
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a) There are seven proposed fees created for items that did not have fees before in
order to increase community participation while providing residents discounted
fees.
b) Change to group structure to correspond to the Events Permit Policy. Includes
resident and nonresident permit priorities and corresponding fees.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
During the three previous Fiscal Years (FY 2017-18, FY 2018-19, FY 2019-20) the
average revenue generated by (Recreation Facility Rentals 01113002-57361 & Film
Permits 01113002-51301) was $32,000 annually. Despite operations effected by Federal,
State, and County guidelines in response to the COVID-19 pandemic, recreation facility
reservations and film permits are currently 4 percent below forecasted revenue goals for
FY 2021-22 year-to-date.
While revenue forecasts remain uncertain due to COVID-19 guidelines, staff estimates
that with the adoption of these amended fees that revenues will remain consistent with
previous years through FY 2021-22, with an increase in recreation facility reservation and
film permit revenues being realized in FY 2022-23 as the Event Permit Policy is
implemented, adjusted, and optimized for maximum community impact.
EXHIBIT(S)
1. Resolution to adopt the City of Santa Ana Events Permit Policy
2. Resolution to adopt Amendments to Uniform Schedule of Miscellaneous Fees for
Fiscal Year 2021-2022 specific to Film Permits and Park Facility Permits
Submitted By: Lisa Rudloff, Executive Dir. of Parks, Recreation and Community
Services
Approved By: Kristine Ridge, City Manager
RESOLUTION NO. 2022-XXX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA
APPROVING THE EVENTS PERMIT POLICY
LR 12/21/21
WHEREAS, the Parks, Recreation and Community Services Agency ("PRCSA") has
proposed an Events Policy ("Policy") to provide an effective framework for the administration of
event permits that provide equitable and reasonable access to City public facilities; and
WHEREAS, the intent of the Policy is to provide guidance for the use of City facilities by
residents, community organizations, businesses, and nonresidents for Park Facility Permits, Film
Permits, Land Use Certificates, and Special Events Permits; and
WHEREAS, the Parks, Recreation and Community Services Commission considered the
draft Events Permit Policy at their October 28, 2021 meeting and provided input.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Santa Ana as
follows:
Section 1. The Events Permit Policy, attached as Exhibit A, is hereby approved.
Section 2. This Resolution shall take effect immediately upon its adoption by the City
Council, and the Clerk of the Council shall attest to and certify the vote adopting this Resolution.
ADOPTED this_ day of January, 2022.
APPROVED AS TO FORM:
Sonia R. Carvalho, City Attorney
Vicente Sarmiento
Mayor
By:i�-k-� Laura A. Rossini
Chief Assistant City Attorney
AYES: Councilmembers ------------------
NOES: Councilmembers _________________ _
ABSTAIN: Councilmembers
NOT PRESENT: Councilmembers
------------------
------------------
Resolution No. 2021-XXX
Page 1 of 2
Exhibit 1
LR 12/21/21
CERTIFICATE OF ATTESTATION AND ORIGINALITY
I, DAISY GOMEZ, Clerk of the Council, do hereby attest to and certify the attached Resolution
No. 2022-XXX to be the original resolution adopted by the City Council of the City of Santa
Ana on January_, 2022.
Date: --------Daisy Gomez
Clerk of the Council
City of Santa Ana
Resolution No. 2022-
XXX Page 2 of 2
Exhibit 1
City Manager’s Authorization
City of Santa Ana Events Permit Policy Date
January 18, 2022
City of Santa Ana
Administrative
Policies and Procedures
Purpose
The purpose of the Policy is to provide an effective framework for the administration of Event
permits that provide equitable and reasonable access to City public facilities. The intent of
this Policy is to provide guidance for use of City facilities by residents, community
organizations, businesses, and nonresidents for 1) Park Facility Permits; 2) Film Permits; 3)
Land Use Certificates and 4) Special Event Permits. This Policy governs all City of Santa
Ana properties and their supporting amenities.
Definition
The City Manager’s Office (CMO) or designee, are responsible for managing the City’s
Events Permit Process. This Events Permit Policy (Policy) is established to ensure the use
of City facilities for events 1) aligns with the City’s core mission, vision, and values; 2)
provides equitable and fair access to all users; 3) remains equitably and fairly priced; 4)
operates in a fiscally responsible manner; and 5) supports a healthy, safe, vibrant, and
sustainable community.
Policy
1.0 Policy Establishment and Permit Fees
The CMO or designee shall implement and administer the Policy. All fees charged
will be pursuant to the City’s Miscellaneous Fee Schedule, as adopted and
periodically amended by the City Council.
2.0 USER CLASSIFICATIONS
User classifications are for the purposes of assessing fees and determining priority
as follows in section 4.1 of this Policy.
2.1 Park and Facility Permits
The resident and nonresident permit priorities below define the scheduling
priority and corresponding fees.
Priority 1
City-sponsored special event serving Santa Ana residents.
Priority 2
Resident: Non-Profit Organization
High School or College Student residing or attending school in Santa Ana
(Film)
Priority 3
Resident: Private Party or Business (Not-for-Profit)
Exhibit 1
2
Priority 4
Resident: Private Party or Business for Profit Making
Priority 5
Non-Resident: Private Party or Business (Not-for-Profit)
Priority 6
Non-Resident: Private Party or Business for Profit Making
3.0 TYPES OF PERMITS
The City of Santa Ana has four (4) types of Event permits as follows:
3.1 PARK FACILITY PERMIT
Allows the temporary use of a public park, field and/or facility for conducting
certain outdoor and indoor, short-term events which are conducted completely
or partially on City-owned or controlled park property pursuant to SAMC Sec.
31-3.
3.2 FILM PERMIT
Allows commercial motion picture or electronic video tape in or upon any
property owned or controlled by the City of Santa Ana SAMC Sec. 10 -2(a).
Locations vary and are citywide.
3.3 LAND USE CERTIFICATE
Allows temporary use of private commercial property for conducting certain
outdoor, short-term activities, which may be related to the onsite business
pursuant to SAMC Sec. 41-195.5. This permit is originated and managed by the
Planning and Building Agency (Planning Division) in conjunction with the Police
Department and Orange County Fire Authority, depending on the nature of the
activity proposed.
3.4 SPECIAL EVENT PERMIT
Allows temporary use of public property for conducting ce rtain outdoor, short-
term events conducted completely or partially on City-owned or controlled public
property pursuant to SAMC Sec. 10-22.
4.0 EVENT PERMIT PROCESS
This Policy assists event organizers in developing successful event plans that
comply with local, state, and federal codes, laws, policies and regulations
governing activities associated with the production and management of special
events. The CMO or designee manages the event permit process. Various city
departments, along with partner agencies may have regulatory authority related
to elements in an event application and participate in the review process. This
provides a coordinated approach to the planning, review, and on -site
management of events. The permit process is as follows:
Exhibit 1
3
4.1 Application Submittal
Applicant completes an event permit application, site plan, traffic plan and
additional supporting documentation for the corresponding department before the
required deadline. Submittal of the permit application or initiation of the review
process does not deem the permit application approved, nor should an event
producer begin to execute their event without final written approval from the
reviewing agency.
Expected attendance for events includes total participants and/or spectators,
vendors, exhibitors, staffing, etc. Major Park Facility events will take precedence
over moderate and minor event dates.
Table 1 - Park Facility Permit Categories
Table 1 - Park Facility Permit Categories
Expected attendance for events includes total participants and/or
spectators, vendors, exhibitors, staffing, etc. Major Park Facility events will take
precedence over moderate and minor event dates.
A permit application shall be submitted no earlier than 180 days for larger scale
Special Events that require comprehensive event details and coordination (SMAC
10-22.2)
At the sole discretion of the City of Santa Ana, event producers may submit written
amendments to the initial permit application due to unique or changing
circumstances related to the event.
4.2 Application Review Process
Throughout the review process, the City may request additional information and/or
documents for clarification. Delays in providing the requested information may
affect the ability to complete the permit application review in a timely manner. Once
the review process is completed, applicants will receive notification of the status
of their application.
4.3 Pre-Event Planning Meeting
After the application approval, there is a pre-event planning meeting with the event
producer. The purpose of the pre-event meeting is to discuss the event in detail,
address any changes, conflicts or concerns, and troubleshoot solutions. Additional
representatives of the city or partner agencies participate in the meetings as
appropriate. A Post-Event Meeting may be scheduled at the request of the city or
event producer.
4.4 Final Permit Application Approval
PARK FACILITY
PERMIT
CATEGORY
EXPECTED
ATTENDANCE
APPLICATION SUBMITTAL
DEADLINE
MAJOR 1,001 and Up Between ninety- (90) business days to
one (1) year prior to the event date.
MODERATE 100 – 1,000 Between forty-five (45) business days
and six (6) months prior to the event
date. MINOR Up to 100
Exhibit 1
4
Final approval of the permit application includes the city receiving all requested
documentation and payment prior to the event. Deadlines for requested
information and final payment varies for each application. The event applicant is
responsible to submit all requested documentation and payment before the agreed
upon deadline.
4.5 Right To Appeal
The Right to Appeal for Park Facility Permits is pursuant to SAMC Section 31-3.3,
Film Permits SAMC Section 10-5, Special Event Permits SAMC Section 10-14,
and Land Use Certificates SAMC Section 41-677 provides for an appeal process
for denial and revocations.
5.0 PERMIT REQUIREMENTS
5.1 EVENT SUMMARY
An event summary provides an overview of the requested event and is essential
information that should be included with the permit application.
5.1.1 Admission
Includes all admission/registration/participant fee information related to
the event.
5.1.2 Attendance
Providing the estimated attendance for an event helps in the review of
the event plans with emphasis on public safety, venue occupancy,
staffing, and impact to the surrounding neighborhood. Estimated
attendance should include the total number of people anticipated to
attend, participate, provide support services and/or watch the event.
5.1.3 Event Time Line
Detailed timelines are required when completing the permit application
and include setup, takedown and all activity times. The time denoted
on the final permit is determined by the times provided by the applicant.
Set-up and cleanup completion time should correspond with the permit
and insurance documents must cover the entire length of the event.
The City may require separate permit applications for events with plans
that vary significantly from day-to-day or have multiple distinct event
types (e.g. a parade with a separate festival).
5.1.4 Private Property Venue
Events that utilize private commercial property for any portion of the
event are required to include a signature by the private property owner
on the application or submit a letter authorizing use of the property from
the property owner or property manager.
5.1.5 Private events taking place on private residential property are not
included in the event permit process and need to comply with the
existing City of Santa Ana zoning requirements for residential property.
Exhibit 1
5
5.1.6 Public Notification
All Park Facility Permit events require a public notification to local
neighborhood associations and businesses adjacent to the park or
venue. Major Park Facility Permit events require public notification
thirty days prior to the event date. Minor and Moderate Park Facility
Permit events notification requires fourteen days prior to the event
date.
Events that include a street closure requires the event organizer to
petition all residences and businesses within the enclosed street
closure boundaries wherein pedestrian and vehicular ingress and
egress is impacted by the special event and obtain a percentage of
signatures that is deemed acceptable by the Police Chief or designee
(SAMC 10-22(b)(10)).
5.1.7 Site Plan
A detailed map/site plan with the permit application is required
illustrating the proposed event and includes the following: location and
description of structures, placement and number of any refuse and
recyclable containers, portable restrooms, fences, barricades, sound
system, canopies/tents, stages, parking areas, location of all street
closures and detours, etc. For runs or cycling events, routes to be
followed and location of staging area from which participants will exit,
information/aide booths, checkpoints, route monitor locations,
spectator areas, etc. are required.
5.1.8 Business License
The City of Santa Ana requires all persons conducting business within
the City to obtain a business license prior to their event. Event
producers and any participating, onsite vendors or exhibitors require
licenses. Current Santa Ana businesses may show proof of a current
business license. Gratuitous Licenses are also available for
businesses outside of Santa Ana and are good for up to one year of
issuance.
5.2 Public Health
5.2.1 Food and Beverage Distribution
In accordance with the California Health and Safety Code, an
Organizer permit is required when two or more food vendors are
participating at a community event. If the applicant is planning to
operate a Temporary Food Facility (TFF) during an event, they are
required to apply, meet requirements and obtain a TFF permit prior
to selling or giving away food or beverage at an event. The California
Health and Safety Code requires a TFF Permit of any person or
organization providing food at a community event. All food vendors,
including permitted restaurants, are required to apply for and obtain
a TFF Permit when participating in a community event.
5.2.2 Alcohol Sale or Service
If the sale of alcohol or public service of alcohol is included in a Park
Facility Permit event, authorization from the State of California
Exhibit 1
6
Department of Alcohol Beverage Control (ABC) is required prior to
the issuance of a permit. The City may place restrictions on the
management of alcohol at a proposed event. Santa Ana Municipal
Code Sec. 31-2.1 prohibits the consumption or possession of
alcoholic beverages in a city park (SAMC 31-2.1) unless permitted
through issuance of a permit (SAMC 31-3).
In the instance that a City Council approved contract permits the sale
and public service of alcohol, the sale and service of alcohol may be
discontinued or terminated if it is deemed to be inconsistent with the
terms and conditions of permitted use (SAMC 31-2).
5.2.3 Amplified Sound
Amplified sound permits are available for events at City parks.
Amplified sound means music or speech projected or transmitted by
artificial means, including, but not limited to, amplifiers, loudspeakers
or any similar devices (SAMC Sec. 31-1.1). Additional restrictions
may apply for any events near residential areas and/or business
districts.
5.2.4 Waste Management Plan
Event organizers must arrange for provision of containers and
collection of water, trash and recyclables by contacting the City’s
Exclusive Waste Hauler. Recycling containers for the following
materials is required for plastic, glass, metal, paper and cardboard.
The specifications of the containers, including size, type, location,
and pickup/delivery times is required on the event site plan. Clean
up of all trash after the event is required in all areas, and if needed,
power washing of any grease or food waste contamination will be
required. Event area will be subject to inspection post-event.
5.3 PUBLIC SAFETY
5.3.1 Police Services
During the pre-event meeting, the SAPD will determine the type of
police services needed and number of officers. Applicants are
directly responsible for the cost of Police Services, unpaid services
will result in rejection of future applications and the City reserves all
legal rights to recoup any unpaid fees.
General factors determining # of SAPD required per event
5.3.2 Security Services
SAPD may deem an activity warrants the presence of one or more
security personnel and the cost of such service shall be borne by the
applicant. Licensed security personnel in uniform are required and
subject to approval by the City. Proof of obtaining security personnel
is due to the SAPD two weeks prior to the event.
Exhibit 1
7
5.3.3 Fire Prevention Inspection
Events that require street closures, the assembly of 50 or more
people, cooking, open flame, use of pyrotechnics or fireworks, a
change of building use (i.e. a warehouse use for an assembly space),
electricity or temporary membrane structures (tents or canopies),
and a separate permit may be required from the Orange County Fire
Authority (OCFA). As part of the permit requirements, onsite stand -
by and inspection services may be required due to the size,
complexity and/or unique safety issues regarding the activities
associated with the proposed event. Inspection fees may apply.
5.3.4 Traffic Control Plan and Parking
Event producers requiring street closures and traffic modifications
that pose a significant impact to vehicular traffic must have an
approved traffic control plan created by a licensed and qualified
traffic control company. All traffic plans are subject to final approval
by the City’s Traffic Engineer and the SAPD. Events taking place in
a portion of a parking lot or alley are also subject to traffic control
plans by a traffic control specialist and must obtain final approval by
the City’s Traffic Engineer and the Santa Ana Police Department.
In the event that water filled traffic barriers (k-rails) are required, it is
the responsibility of the event producer to obtain the k -rails and a
water truck capable of filling the k-rails to ensure the barriers
effectiveness.
The Public Works Agency requires the use of water filled K-rail when
the street or alley being closed or any of the two end of the block
streets are classified larger than a residential street, per The City of
Santa Ana’s Master Plan of Streets and Highways or whenever
Traffic Engineering staff feel there’s the potential for a safety hazard
to occur.
In the event that water filled K-rail is required, it is the applicant’s
responsibility to ensure that the traffic control company is able to
provide the water truck service necessary to completely fill all
required water filled K-rails.
5.3.5 Stages and Other Temporary Structures
Separate building permits may be required for stages and other
temporary structures such as platforms and grandstands/bleachers
that measure over 5 feet 9 inches in height. Applicants shall submit
the building permit applications and plans no less than one month
prior to their event to allow sufficient time for review and issuance of
the permit.
5.3.6 Temporary Signage Permits
SAMC Sec. 41-814 et seq. and Citywide Design Guidelines contain
regulations and specifications of signs that may be located on private
property within the City. Event applicants interested in installing
Exhibit 1
8
temporary signs or banners on private property are required to apply
for a temporary sign permit through the Planning Division.
6.0 FEES, PAYMENTS, DEPOSITS, AND INSURANCE
6.1 Fees and Payments
The permit fees referenced in this Policy are listed in the City Council approved
Miscellaneous Fees Schedule.
6.2 Deposits
Applicants must pay a deposit as listed in the City Council approved
Miscellaneous Fee Schedule at the time of application. Deposits will be refunded
following the event when all conditions set forth in the permit are fulfilled.
Reservation deposits are not refunded until after the final reservation and if no
damage has been incurred.
6.3 Insurance and Indemnity Provisions
The City requires applicants to provide liability insurance for an event and film
permit. Insurance requirements are determined based on the City’s risk
assessment of the activity/event. . Insurance requirements are no less than
$1,000,000 per occurrence for bodily injury and property damage. Insurance
requirements vary by the type of event, facility, and number of anticipated
guests, and are subject to change without notice. Insurance requirements
fulfilled prior to approval of the application and proof of insurance required 30
calendar days or more prior to the event.
7.0 RESERVATION CANCELLATIONS AND PERMIT AMENDMENTS
7.1 Permit Cancellations
Permit cancellations and refunds will be processed as follows:
All cancellations may incur a cancellation fee for each occurrence as dictated
by the Miscellaneous Fee Schedule.
Failure by the applicant or authorized event contact person to arrive at a
scheduled event, and/or failure to provide written cancellation notice will be
considered a “No Show.” Applicants with three or more “No Shows” may lose
reservation privileges and remaining reservations will be cancelled for the
calendar year.
7.2 Permit Amendments
Permit amendments include, but are not limited to the following: date, time
and amenities. One change permitted at no charge if requested 5 days or
more prior to reservation. A Processing Fee may be charged for each
subsequent change. Dependent on when request is submitted, other fees
may apply for cancellations or modifications to the original reservation. No
refunds or credits will be issued for early departure from an approved permit.
Exhibit 1
9
8.0 ADDITIONAL CITY POLICIES AND AGREEMENTS
This Policy may be subject to other City Council approved policies and agreements
that establish separate user reservation relationships and associated fees for
specific programs and/or entities.
Exhibit 1
LR 12.21.21
RESOLUTION NO. 2022-xx
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SANTA ANA AMENDING THE CITY’S UNIFORM
SCHEDULE OF MISCELLANEOUS FEES FOR FISCAL
YEAR 2021-2022 SPECIFIC TO PARK FACILITY
PERMITS AND FILM PERMITS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS
FOLLOWS:
Section 1: The City Council hereby finds, determines and declares as follows:
A.Each year, for the convenience of the public, the City Council gathers in a
single document a comprehensive listing of fees and service charges
imposed by the City upon th ose persons seeking services of value from
the City.
B.This document is known as the “Miscellaneous Fee Schedule” for Fiscal
Year 2021-2022 and is on file in the Clerk of the Council office, and
incorporated by this reference.
C.The Miscellaneous Fee Schedule for Fiscal Year 2021 -2022 was adopted
on June 1, 2021 by way of Resolution No. 2021 -027.
F.On September 15, 2020, the City Council received and approved the
Parks, Recreation and Community Services Agency (“PRCSA”) Service
and Financial Sustainability Study that adopted new methodologies and
tools for sustaining PRCSA services long term.
G.The PRCSA Cost Recovery Policy was adopted on November 17, 2020 by
way of Resolution No. 2020-083.
H.The PRCSA Event Policy is presented for adoption simultaneously with
this Resolution.
I.All of the aforementioned PRCSA policies and the study work together to
chart the future for the PRCSA to provide recreation and community
services to the City of Santa Ana.
J.The PRCSA is proposing to revise the park event permit, special event
permit, film permit, and land use certificate fees to be consistent with the
methodologies and tools set forth in the aforementioned policies and
study. In addition, as part of proposing this amendment to the
Miscellaneous Fee Schedule, PRCSA has analyzed the cost to administer
Exhibit 2
Resolution No. 2022-xx
Page 2 of 3
the various programs, activities and applications for which the City
imposes the attached fees or service charges.
K.The City Council finds, determines and declares that any new or increased
charges, fees or service charges do not exceed the City’s estimated
reasonable cost to provide pertinent service, process the specified
application or administer the certain program for which the charge, fee or
service charge is imposed.
Section 2: The Miscellaneous Fee Schedule for Fiscal Year 2021-2022 is
hereby amended as set forth the attached Exhibit “A,” which is a summary of changes
to the park facility permit fees and film permit fees. Each fee or service charge set
forth in Resolution No. 2021-027 as amended shall be levied until further resolution of
this Council.
Section 3. To the extent that any fee established pursuant to Resolution No.
2021-027, as amended, is inconsistent with this Resolution, such inconsistencies in
Resolution No. 2021-027 are hereby repealed.
Section 4: If any charge, fee, service charge, section, subsection,
sentence, clause, phrase or word of this Resolution is for any reason held to be invalid
by a court of competent jurisdiction, such decision shall not affect the validity of the
remaining portions of this Resolution. The City Council hereby declares that it would
have passed and adopted this Resolution, and each and all provisions hereof,
irrespective of the fact that one or more provisions may be declared invalid.
Section 5: This Resolution shall be operative from and after the date it is
adopted.
ADOPTED this _____ day of January, 2022.
_______________________
Vicente Sarmiento
Mayor
APPROVED AS TO FORM:
Sonia R. Carvalho, City Attorney
By:________________________
Laura A. Rossini
Chief Assistant City Attorney
Exhibit 2
Resolution No. 2022-xx
Page 3 of 3
AYES: Councilmembers _______________________________________
NOES: Councilmembers _______________________________________
ABSTAIN: Councilmembers _______________________________________
NOT PRESENT: Councilmembers _______________________________________
CERTIFICATE OF ATTESTATION AND ORIGINALITY
I, DAISY GOMEZ, Clerk of the Council, do hereby attest to and certify the
attached Resolution No. 2022-xx to be the original resolution adopted by the City
Council of the City of Santa Ana on January _____, 2022.
Date: ________________ ____________________________________
Clerk of the Council
City of Santa Ana
Exhibit 2
51301 Filming Permit Fee Per Day 492.00 0.00
Filming Permit Processing Fee-Student Per permit 79.00 0.00
Film Permit Fees
Program administered by Parks, Recreation & Community Services
Group 1 City Sponsored Event -
Group 2 Resident: High School or College Student residing or attending school in Santa Ana -
Non-Resident: High School or College Student not resding or attending school in Santa Ana Each 79.00
Group 3 Resident: Private Party or Business (Not-for-Profit)Per Day 246.00
Group 4 Resident: Private Party or Business for Profit Making Per Day 325.00
Group 5 Non-Resident: Private Party or Business (Not-for-Profit)Per Day 492.00
Group 6 Non-Resident: Private Party or Business for Profit Making Per Day 492.00
53308 Public Space Special Event Fee
First Event Day
Group 1 City Sponsored Event Each No Charge No charge
Group 2 Resident Non-Profit Each 832.00 0.00
Group 3 Non Resident Non-Profit Each 1,249.00 0.00
Group 4 Resident Commercial Each 1,457.00 0.00
Group 5 Non Resident Commercial Each 2,082.00 0.00
Each Additional Day
Group 1 City Sponsored Event Per Day
Group 2 Resident Non-Profit Per Day 249.00 0.00
Group 3 Non Resident Non-Profit Per Day 374.00 0.00
Group 4 Resident Commercial Per Day 437.00 0.00
Group 5 Non Resident Commercial Per Day 624.00 0.00
See SECTION I, All Departments, Building Rental Fees, for group descriptions
Park Facility Permits
Minor Event (41-100 Participants)Initial Day Each Add. Day
Group 1 City Sponsored Event 0.00 0.00
Group 2 Resident Non-Profit Organization Each 249.00 249.00
Group 3 Resident: Private Party or Business (Not-for-Profit)Each 249.00 249.00
Group 4 Resident: Private Party or Business for Profit Making Each 374.00 374.00
Group 5 Non-Resident: Private Party or Business (Not-for-Profit)Each 437.00 437.00
Group 6 Non-Resident: Private Party or Business for Profit Making Each 498.00 498.00
Moderate Event (101-1000 Participants)Initial Day Each Add. Day
Group 1 City Sponsored Event Each
Group 2 Resident Non-Profit Organization Each 832.00 249.00
Group 3 Resident: Private Party or Business (Not-for-Profit)Each 832.00 249.00
Group 4 Resident: Private Party or Business for Profit Making Each 1,249.00 437.00
Group 5 Non-Resident: Private Party or Business (Not-for-Profit)Each 1,457.00 510.00
Group 6 Non-Resident: Private Party or Business for Profit Making Each 1,664.00 624.00
Major Event (1000+ Participants)Initial Day Each Add. Day
Group 1 City Sponsored Event Each
Group 2 Resident Non-Profit Organization Each 1,249.00 437.00
Group 3 Resident: Private Party or Business (Not-for-Profit)Each 1,249.00 437.00
Group 4 Resident: Private Party or Business for Profit Making Each 1,664.00 624.00
Group 5 Non-Resident: Private Party or Business (Not-for-Profit)Each 2,082.00 832.00
Group 6 Non-Resident: Private Party or Business for Profit Making Each 2,498.00 875.00
See SECTION I, All Departments, Building Rental Fees, for group descriptions
99801001-21662 Park Facilities Deposit Per Reservation
The appropriate deposit for each facility will be determined by the
Executive Director of Parks, Recreation and Community Services
The appropriate deposit for each Park Facility Rental will be 50% of the overall permit cost up to $500
$100-$500 $100-500
Exhibit AExhibit 2