HomeMy WebLinkAboutItem 10 - Ford Police Interceptor Vehicle Purchase2
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Police Department
www.santa-ana.org/pd
Item # 10
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
November 16, 2021
TOPIC: Ford Police Interceptor Vehicle Purchase
AGENDA TITLE:
Amend the Contract with Fairway Ford Sales, Inc., to Purchase 25 Additional Ford Police
Interceptor Vehicles in the Amount of $1,068,909.50 (Specification No. 21-053) (Non-
General Fund)
RECOMMENDED ACTION
Amend the contract with Fairway Ford Sales, Inc., to purchase 25 additional Ford Police
Interceptor vehicles for the Santa Ana Police Department, for a total amount not to exceed
$1,068,909.50 (including a $20,000 contingency), subject to non-substantive changes
approved by the City Manager and City Attorney.
DISCUSSION
The Police Department uses Ford Police Interceptor vehicles as the standard vehicle for
many of its operations, including Patrol, the Gang Unit, and the Selective Enforcement
Unit. This contract award will provide 25 Ford Police Interceptor vehicles for the Police
Department. These vehicles are equipped with grille LED lighting, siren and speaker pre-
wiring, rear auxiliary lighting, and other features designed to keep officers safe. Once the
vehicles are received, they are equipped with the required radios, mobile digital
computers, light bars, and additional equipment. With these timelines, it is expected that
the new vehicles will go into service in summer/fall 2022.
This purchase will allow the Police Department to surplus 15 vehicles that have reached
the end of their useful life and add 10 vehicles to accommodate new officers that have
completed the Field Training Officer Program. Ford has an approximate four-month lead
time for the delivery of these vehicles from receipt of order.
On June 15, 2021, the City Council awarded a purchase order to Fairway Ford Sales, Inc.
for the purchase of three Ford Police Interceptor vehicles. The Notice Inviting Bids for Bid
Specification No. 21-053 was advertised on April 13, 2021, on the City’s online bid
management and publication system.
Amend Contract for Ford Police Interceptor Vehicle Purchase
November 16, 2021
Page 2
A summary of the bid invitation and bids received is as follows:
379 Vendors were notified
17 Santa Ana vendors were notified
15 Vendors downloaded the bid packet
2 Bids received
0 Bids received from Santa Ana vendors
Two bids were received and opened on May 4, 2021, and evaluated as follows (Exhibit
1):
Vendor Location Amount
Fairway Ford Sales Inc. Placentia, CA $41,956.38
Wondries Fleet Group Alhambra, CA $42,180.13
The total cost for 25 units, including a $20,000 contingency, is $1,068,909.50. The bid
submitted by Fairway Ford Sales, Inc., is responsive to the specifications and meets the
City’s requirements. Fairway Ford has agreed to honor pricing submitted in response to
Bid Specification No. 21-053, thereby allowing the City to amend the contract for
additional units. There is no Ford dealership in Santa Ana.
FISCAL IMPACT
The City’s Equipment Replacement Program was established in 2012 as a means for
setting aside funding to replace vehicles in the City’s fleet. A monthly Equipment
Replacement Cost (ERC) is determined based on the make, model, year, and useful life
of the current vehicle that is participating in the replacement program. The Police
Department has deposited sufficient ERC funds to cover the cost of these 25 additional
vehicles. Funds for this contract amendment are budgeted and available in FY 2021-22
in the following account. Any unused funding not spent in the current fiscal year will be
carried forward, as needed.
Fiscal Year
Accounting Unit-
Account #
Accounting Unit, Account
Description Amount
FY 2021-22 07017100 66400
Fleet Services Equipment
Replacement – Machinery and
Equipment
$1,068,909.50
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EXHIBIT(S)
1. Abstract of Bids
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency and
David Valentin, Chief of Police – Santa Ana Police Department
Approved By: Kristine Ridge, City Manager
Item Description Fairway Ford Sales, Inc.
Placentia, CA
Wondries Fleet Group
Alhambra, CA
$38,396.00 $38,523.00
$0.00 $0.00
$3,551.63 $3,563.38
$41,947.63 $42,086.38
$0.00 $85.00
$8.75 $8.75
$0.00 $0.00
$41,956.38 $42,180.13
Agate Black with Oxford White Roof & Doors Ford Police
1Interceptor Utility Model Year 2021 or Newer
2Documentation Fee
39.25% Sales Tax
4Subtotal
5Destination and Delivery (Non Taxable)
6California Tire Fee (Non Taxable)
7Misc. Charges (Non Taxable)
8Total Price per vehicle
91% Local Vendor Preference N/A N/A
10Final Bid Amount as Determined by Basis of Award $41,956.38 $42,180.13
CITY OF SANTA ANA
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