HomeMy WebLinkAboutItem 11 - Police Vehicle Conversion Equipment and Installation Services Public Works Agency
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Item # 11
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
November 16, 2021
TOPIC: Police Vehicle Conversion Equipment and Installation Services
AGENDA TITLE
Amend the Purchase Order Contract With Stommel, Inc. (dba Lehr Auto Electric) to
Increase Contract Renewal Amount by $200,000 for the Remaining Three Renewal
Periods (Specification No. 20-007) (Non-General Fund)
RECOMMENDED ACTION
Amend the purchase order contract with Stommel, Inc., (dba Lehr Auto Electric) for police
vehicle conversion equipment and installation services by increasing the contract renewal
amount by $200,000, for an annual amount not to exceed $400,000 and a total contract
amount not to exceed $1,200,000 for the remaining three, one-year renewal periods,
subject to non-substantive changes approved by the City Manager and City Attorney.
DISCUSSION
The Public Works Agency‘s Fleet Maintenance Division is responsible for the acquisition,
maintenance, repair, and replacement of vehicles, trucks, and maintenance equipment.
The Police Department is transitioning to the Ford Interceptor Utility as the standard patrol
vehicle. A total of 25 vehicles are scheduled to be purchased in FY 2021-22 as part of
the Equipment Replacement Program. The Fleet Maintenance Division staff must outfit
each of these vehicles with police-related equipment, such as light bars, sirens, weapon
racks, security seating, push bumpers, etc., before releasing them to the Police
Department.
In March 2020, the City entered into a contract with Strommel, Inc., (dba Lehr Auto
Electric) for police vehicle conversion equipment and installation services. The approved
contract was for a one-year period with provisions for four, one-year renewals. Annual
amounts were $200,000, for a total contract amount of $1,000,000. As proposed, the new
annual amount of $400,000 is expected to cover the cost to purchase and install the
equipment necessary to outfit the additional 25 vehicles. The new total contract amount
will be $1,600,000, with $1,200,000 for the remaining three, one-year renewal periods.
Santa Ana Ordinance No. NS-2312 authorizes the City to purchase against contracts from
any public agency utilizing a competitive bid process. The Placer County contract with
Police Vehicle Conversion Equipment and Installation Services
November 16, 2021
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Stommel, Inc., for police vehicle conversion equipment and installation services, was
awarded as a result of open, competitive bidding and meets the City's requirements.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with the action.
FISCAL IMPACT
Funds are budgeted and available in Fiscal Year 2021-22 for expenditures in account
07017100-66400. Funds for FY22-23 through FY23-24 will be made available for
expenditures contingent upon annual budget approval:
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency
Approved By: Kristine Ridge, City Manager
Renewal Options
Fiscal Year
Accounting
Unit- Account
No.
Fund
Description
Account Unit,
Account
Description
Amount
FY 2021-22
July - June 07017100-66400
Fleet Equipment
Replacement
Fund
Fleet Services
Equipment
Replacement-
Machinery and
Equipment
$400,000
FY 2022-23
July - June 07017100-66400
Fleet Equipment
Replacement
Fund
Fleet Services
Equipment
Replacement-
Machinery and
Equipment
$400,000
FY 2023-24
July - June 07017100-66400
Fleet Equipment
Replacement
Fund
Fleet Services
Equipment
Replacement-
Machinery and
Equipment
$400,000
TOTAL $1,200,000