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Home My WebLink AboutItem 14 - Grovemont Street Water Main ImprovementsPublic Works Agency www.santa-ana.org/pw Item # 14 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report November 16, 2021 TOPIC: Grovemont Street Water Main Improvements AGENDA TITLE Award a Construction Contract to Stephen Doreck Equipment Rentals, Inc., in the Amount of $1,265,465 for the Grovemont Street Water Main Improvements FY 2021-22 Project, with an Estimated Project Delivery Cost of $1,645,105 (Project No. 21-6466) (Non - General Fund) RECOMMENDED ACTION 1. Award a construction contract to Stephen Doreck Equipment Rentals, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $1,265,465, for construction of the Grovemont Street Water Main Improvements FY 2021-22 Project, for the term beginning January 3, 2022, and ending upon project completion, and authorize the City Manager to execute the contract subject to non -substantive changes approved by the City Manager and the City Attorney. 2. Approve the Project Cost Analysis for a total estimated construction delivery cost of $1,645,105, which includes $1,265,465 for the construction contract; $189,820 for contract administration, inspection and testing; and $189,820 in project contingency for unanticipated or unforeseen work. DISCUSSION The Public Works Agency Water Resources Division monitors the condition of water main pipelines by assessing critical factors such as history of breaks, pipe size, alignment, location, and system redundancy, to determine replacement priorities. The existing 6- inch-diameter asbestos cement water main, which was installed in the 1960s, has been experiencing a number of significant breaks and leaks, and has been identified as a priority for replacement. The Grovemont Street Water Main Improvements Project will include replacement of approximately 3,580 linear feet of 8" polyvinyl chloride (PVC) water main and approximately 40 linear feet of 12" PVC water main, plus all necessary appurtenances related to the new water facilities in the area identified in Exhibit 1. Grovemont Street Water Main Improvements November 16, 2021 Page 2 Public Outreach and Contractor ParticipationAs legally required, a Notice Inviting Bids was advertised in the Orange County Register newspaper on September 7 and 8, 2021. The project was also advertised in PlanetBids from August 31, 2021, through September 28, 2021. To provide an opportunity for local vendors to submit bids, the City electronically notified a total of 535 regional vendors, many of which are based in Santa Ana. Fifty-five vendors requested bidding documents, and a total of nine bids were received. No bids were received from Santa Ana contractors. Bid Results Summ RANK BIDDER'S NAME LOCATION BASE BID 1 Stephen Doreck Equipment Rentals, Inc. Pico Rivera $ 1,265,465.00 2 J. De Sigio Construction Baldwin Park $ 1,573,772.00 3 Vido Samarzich, Inc. Rancho Cucamonga $ 1,577,010.00 4 SRK Engineering Escondido $ 1,803,800.00 5 Ramona Inc. Baldwin Park $ 1,843,465.00 6 Excel paving Co Long Beach $ 1,919,845.00 7 Colich & Sons L.P. Gardena $ 2,582,075.00 8 Murray Company Rancho Do min uez $ 2,669,114.00 9 CEM Construction Corp. Montebello $ 3,240,510.00 All nine bids received were deemed responsive. Stephen Doreck Equipment Rentals, Inc., submitted the lowest responsive base bid in the amount of $1,265,465 (Exhibit 2). As specified in the bid documents, the lowest bid shall be determined on the basis of the Base Bid. Based on the bid analysis and a contractor's reference check, staff recommends awarding the construction contract to Stephen Doreck Equipment Rentals, Inc., in the amount of the base bid totaling $1,265,465 (Exhibit 3). Stephen Doreck performed three previous projects for the City of Santa Ana: • Project 10-6403 Catalina Street Pump Owner's Association Water Service Connection • Project 15-6448 Thornton Park Neighborhood Water Main Improvements • Project 21-6457 Valley Adams Neighborhood Water Main Improvements Phase 2. Proiect Delive To deliver a complete project, in addition to the construction contract, the estimated total project delivery cost includes construction administration, inspection, and testing, along Grovemont Street Water Main Improvements November 16, 2021 Page 3 with an allowance for contingencies to account for unexpected or unforeseen conditions. Construction administration and inspection includes construction management; implementation of the City's Community Workforce Agreement requirements; inspection of the Contractor's work to ensure contract compliance, workmanship, and quality; and materials testing. As indicated in the Cost Analysis (Exhibit 4) and as summarized in the table below, the estimated total construction delivery cost of the project is $1,645,105. Project Item Total Construction Contract $ 1,265,465 Construction Administration, Inspection, Testing $ 189,820 Contingencies $ 189,820 TOTAL CONSTRUCTION DELIVERY COST $1,645,105 ENVIRONMENTAL IMPACT In accordance with the California are exempt from further review. 2021-64 was filed for the project. FISCAL IMPACT Environmental Quality Act, the recommended actions Categorical Exemption Environmental Review No. ER - As indicated in the Cost Analysis, the estimated total construction delivery cost of the project is $1,645,105, which includes construction, contract administration, inspection, testing, and an authorized contingency. Funds for this project are budgeted and available in Fiscal Year 2021-22. The following table summarizes the funds budgeted and available for expenditure to deliver construction of this project. Fiscal Accounting Unit - Fund Accounting Unit - Y Year Account No. Description Account No. Amount (Project No.) Description Water Utility 2021-22 06617647-66301 Acquisition & Capital Projects, $1,645,105 (21-6466) Construction Water Capital Project Total $1,645,105 EXHIBIT(S) 1. Location Map 2. Bid Proposal 3. Construction Contract 4. Cost Analysis Submitted By: Nabil Saba, P.E., Executive Director — Public Works Agency Approved By: Kristine Ridge, City Manager - PROJECT LOCATION SANTA ANA PWA PUBLIC WORKS AGENCY EXHIBIT 1 EXHIBIT 1 Project No. 21-6466: 20�" ORAiV F o. Grovemont Street Water Main o el Improvement ' City of Santa Ana Grovemont Street Water Main Improvements (21-6466), bidding on 09/28/2021 2:00 PM (PDT) Page 1 of 3 Printed 09/30/2021 Bid Results Bidder Details Vendor Name Stephen Doreck Equipment Rentals, Inc Address 9075 Telegraph Road Pico Rivera, California 90660 United States Respondee Pablo Viramontes Respondee Title Vice President Phone 562-949-4949 Email pablo@doreckconstruction.com Vendor Type SBE,CADIR License # 665471 Bid Detai Bid Format Electronic Submitted 09/28/2021 11:42 AM (PDT) Delivery Method Bid Responsive Bid Status Submitted Confirmation # 267917 Respondee Comment Buyer Comment Attachments File Title Non Collusin Affidavit.pdf Bid Proposal.pdf Bidders Bond.pdf Ownership Affidavit.pdf File Name Non Collusin Affidavit.pdf Bid Proposal.pdf Bidders Bond.pdf Ownership Affidavit.pdf File Type Non -Collusion Affidavit (Notary Public) Proposal Documents Bid Bond Guaranty (Notary Public) Ownership Affidavit (Notary Public) PlanetBids, Inc. City of Santa Ana Grovemont Street Water Main Improvements (21-6466), bidding on 09/28/2021 2:00 PM (PDT) Page 2 of 3 Printed 09/30/2021 Line Items Discount Terms No Discount Item Item # Code Type Item Description Base Bid Proposal 1 Mobilization & Demobilization 2 12" DR 14 AW WA C900 P V.0 Water Main 3 8" Class 305 AWWA C900 P.V.C. Water Main 4 Construct 1" Water Service per City Std. Plan 1401 5 12" Gate Valve per City Std. Plan 1410 6 8" Gate Valve per City Std. Plan 1410 7 Fire Hydrant Assembly per City Std. Plan 1405 8 Adjust Manhole Frame and Cover to Finished Grade 9 Adjust Water Valve Frame and Cover to Finished Grade 10 1"Air Vacuum and Release Valve per City Std. 1145 11 Asphalt Rubber Hot Mix ARHM (T=1.5") 12 AC Trench Pavement (T=6") 13 Cold Mill (T=1.5`) 14 PCC Cross -Gutter Replacement 15 CCTV Inspection of Existing Sewer Mains 16 CCTV Inspection of Existing Sewer Laterals 17 Vertical Offset (As -Needed) is Potholing (As Needed) 19 Additional Trenching Costs to Install Water Pipeline 36" - 60" Deeper (Total 72" to 96" cover) (As -Needed) 20 Striping and Pavement Markings 21 Traffic Control and Traffic Control Plan 22 As-Builts Plans 23 Construction Permit Asterisk Notes (per P-3 of P-18 of Specifications) - NOT part of total Bid Calculation * = The quantity forthis bid item is shown for bid comparison only. This bid item shall not be subjectto the "25%" limit as stated in 24 Section 3-2 of the Standard Specifications. The actual amount for this item will be dictated by the actual quantity used, and the Agency reserves the rightto increase or decreasethe quantity of this item accordingly. UOM QTY Unit Price Line Total Response Comment $1,265,465.00 LS 1 $63,250.00 $63,250.00 Yes LF 40 $134.00 $5,360.00 Yes LF 3580 $132.00 $472,560.00 Yes EA 85 $1,625.00 $138,125.00 Yes FA 1 $3,500.00 $3,500.00 Yes FA 7 $1,850.00 $12,950.00 Yes EA 12 $10,960.00 $131,520.00 Yes EA 13 $950.00 $12,350.00 Yes EA 8 $700.00 $5,600.00 Yes EA 1 $6,350.00 $6,350.00 Yes EA 1350 $97.00 $130,950.00 Yes TN 850 $162.00 $137,700.00 Yes SF 143500 $0.19 $27,265.00 Yes SF 1300 $19.50 $25,350.00 Yes LF 3300 $7.00 $23,100.00 Yes EA 83 $195.00 $16,185.00 Yes EA 5 $2,500.00 $12,500.00 Yes EA 10 $550.00 $5,500.00 Yes LF 90 $10.00 $900.00 Yes LS 1 $5,450.00 $5,450.00 Yes LS 1 $7,500.00 $7,500.00 Yes LS 1 $6,500.00 $6,500.00 Yes LS 1 $15,000.00 $15,000.00 Yes $0.00 EA 0 $0.00 $0.00 Yes PlanetBids, Inc. City of Santa Ana Grovemont Street Water Main Improvements (21-6466), bidding on 09/28/2021 2:00 PM (PDT) Page 3 of 3 Printed 09/30/2021 Line Item Subtotals Section Title Base Bid Proposal Asterisk Notes (per P-3 of P-18 of Specifications) - NOT part of total Bid Calculation Grand Total Line Total $1,265,465.00 $0.00 $1,265,465.00 PlanetBids, Inc. CITY OF SANTA ANA CONSTRUCTION CONTRACT PROJECT 21-6466 GROVEMONT STREET WATER MAIN IMPROVEMENTS This CONSTRUCTION CONTRACT is made and entered into this 16t1 day of November., 2021 by and between the City of'Santa Ana, California, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California (hereinafter "CITY"), and Stephen Doreck Equipment Rentals, Inc. (hereinafter "CONTRACTOR."). WI.TNESSETH; The CITY and the .CONTRACTOR, for the consideration hereinafter named, mutually agree as follows: 1, CONTRACTOR agrees to perform all the work and furnish all the materials at its own cost and expense necessary to construct and complete in a good and workmanlike manner and to the satisfaction of the City Engineer of the CITY:, the Orovemont street water main improvements (hereinafter, referred to as the "WORK OF TMPROVE.MENT") identified in and in accordance with the Contract Documents prepared by the City's Public, Works.Agency and approved bythe, City Council. 2, The complete Construction Contract consists of the "Contract. Documents" as defined by the Standard Specifications.for Public Works Construction and which include the followirl.g: • Notice Inviting Bids • Information. to Bidders • Bid Proposal • Bid Bond • Contract Form • Contract Bonds • General Provisions • SpecaI Provisions • Technical Provisions and Project Plans • Community Workforce Agreement • Appendices In case of conflict between the Contract Documents, the precedence of documents shall be as established in the Standard Specifications for Public Works Construction. 3. CITY agrees to pay and CONTRACTOR agrees to accept in full payment to complete the WORK OF IMPROVEMENT the slam total amount not to exceed One Million Two Hundred Sixty Five Thousand Four Hundred Sixty -Five Dollars and No Cents ($1,265,465.00), as set forth and identified in the BID PROPOSAL, which is attached hereto and incorporated herein as Exhibit "A." The BIT] PROPOSAL contains a schedule of unit price(s) or lump sum(s) based on approximate .quantities only, and the City does not expressly or by implication agree that the actual amount of work will correspond therewith, but reserves the right to increase or decrease the amount of any class or portion of the work or to omit portions of the work as may be deemed necessary or advisable. rev. 091 l/201'7 Page l of 3 4. CONTRACTOR.. agrees to complete the WORK OF IMPROVEMENT within the time specified in the Time for Completion of Improvements section of the BID PROPOSAL (Exhibit "A") including commencing construction within the timefrarne therein specified after issuance of a Notice to Proceed. 5. The CONTRACTOR will pay, and will require all subcontractors to pay, all employees on the WORK. OF IMPROVEMENT a salary or wage at least equal to the prevailing salary or wage established for such work as set forth in the wage determinations for this work in accordance with applicable State and Federal law, d. If applicable, the CONTRACTOR shall adhere to the CITY'S Community Workforce Agreement (CWA), a pre -hire collective bargaining agreement, which establishes the labor relations policies and procedures for CONTRACTOR to follow in the crafts persons employed to complete the WORD OF IMPROVEMENT as in ore fully described in the CWA. The CWA may be found on the City's website at: htt ://wmw sarita-ana.or 1 pwal ocurrients/CW._Aatadf 7. CONTRACTOR shall, after award of this Contract, furnish two bonds to be approved by the CITY, one in the amount of One Hundred Percent (1000/0) of the Contract price, to guarantee the faithful performance of the work (Performance Bond), ,and one in the amount of One Hundred Percent (100%) .of the Contract price to guarantee payment of all claims for labor and materials furnished (Payment ;Bond). This Contract shall not become effective until such bonds are supplied to and approved by the CITY. 8. CONTRACTOR shall, prior to the release of the performance and payment bonds or the retention. payment, furnish a warranty performance and payment bond (Warranty Bond). Said Warranty Bond shall also be required as a condition of project acceptance. For projects up to Five Hundred Thousand Dollars ($500,000), the Warranty Bond amount shall be the greater of Ten Thousand Dollars ($10,000) or Twenty Percent (20%) of the final contract price. For projects :above Five Hundred. Thousand Dollars ($500,000), the Warranty Bond amount shall be the greater of One Hundred Thousand Dollars ($100,000) or Ten Percent (10%) of the final contract price. 9. CONTRACTOR shall, after award of this Contract, furnish Certificates of Liability Insurance and Worker's Compensation Insurance as outlined in the General Provisions, to be approved by the CITY. 10. INDEMNIFICATION. To the fullest extent allowed by law, CONTRACTOR and its Subcontractors hereby agree to defend, indemnify, and hold harmless CITY, its City Council, boards and commissions, officers., agents, employees, representatives and volunteers (hereinafter collectively referred to as "lndemnitees"}, through legal counsel acceptable to CITY, from and against any liability, claims, actions, costs, damages or losses, including reasonable costs and attorney's fees, for injury, including death to any person or damage to any property, arising directly or indirectly from, or in any manner relating to, any of the following: (i) Performance or -nonperformance of the Work of Improvement by CONTRACTOR or its Subcontractors of any lower tier; Performance or nonperformance by CONTRACTOR or its Subcontractors of any lower tier, of any of the obligations under the Contract Documents; Page 2 of 3 (iii) The construction activities of CONTRACTOR. or its Subcontractors of any lower tier, either on the project site or on other properties; (iv) The payment or nonpayment by CONTRACTOR of any of its Subcontractors of any lower tier, for Work of Improvement performed on or off the project site; and (v) Any personal injury, property damage or economic loss to third persons related to and arising from the performance or nonperformance by CONTRACTOR or its Subcontractors of any lower tier, ofthe Work of Improvement. (vi) The indemnity obligations of Subcontractors provided by this Section shall be included in all subcontract documents issued by CONTRACTOR. Nothing in the Contract Documents shall be construed to give rise to any implied right of indemnity in favor of CONTRACTOR against CITY or any other Indemnitee. IN WITNESS WHEREOF, the parties hereto have executed this Construction Contract -on the day and Year first above written. .ATTEST; DAISY GOME;Z Clerk of the Council APPROVED AS TO :FORM; SONIA R. CARVALHO City Attorney By: JOHN FUNK Assistant City Attorney RECOMMENDED FOR APPROVAL: NABIL SABA, PE Executive Director Public Works Agency CITY OF SANTA ANA KRISTINE RIDGE City Manager CONTRACTOR: Stephen Dorecic Equipmen Rentals Inca 4�a NAME; qja S V i Y'ct Yr1 b n TITLE: U i Gv f fe� U424"kk Page 3 of 3 CITY OF SANTA ANA EXHIBIT A PROPOSAL PROJECT NO.: 21-6466 GROVEMONT STREET WATER MAIN IMPROVEMENTS BID PROPOSAL TO; CITY COUNCIL OF THE CITY OF SANTA ANA FROM: Stephen Doreck Equipment Rentals, Inc. REQUIREMENT; The undersigned bidder declares that they have carefully examined the location of the proposed work, that they have examined the Contract Documents in its entirety and hereby .proposes to furnish all material and do all the work required to complete the said work in accordance with said plans (if any) and the specifications for the unit price(s) or lump sunn(s) set forth i the following schedule Item Description Qty Unit Unit trice Amount 1 2 E]4 5 Mobilization& Demobilization (Na more than 5% of total bid) 12" DR 14 AWWA C900 P.V.0 Water plain 8" Class 305 AWWA C900 l�.V.C. Water il�lain Construct 1" Water Service per City $td, Plan 1401 12" Gate Valve per City Std. Plan 1410 40 LF 358o F 85 EA 1 EA 7 FA �� g �a�9 $ $ �+ 11 • QD $ �?190, 00 $11150.. �Q . �3�W $ � ."�C). $� � O SA 6 8" Gate Valve per City Std, Plan 1410 . 7 8 4 10 Fire Hydrant Assembly per City Std. Plan 1405 Adjust Manhole Frame and Cover to Finished Grade, Adjust Water Valve Frame and Coven to Finished Grade 1" Air Vacuum and Release Valve per City Std. 1145 1.2 FA 13 EA & EA I EA 1 a Ci'609"o r $ 9 J V, $ �� S-0. 00 131,5M.00 � 3�.�� $ 05-0, 11 12 —. 13 AsphaIt Rubber Hot Mix ARHM AC Trench Pavement (T=6")* Cold Mill (T=1.5")* — 1350 TN 850 TN 143500 SF $ $ 1 601.004 $ P-1 of P-18 E O u CITY OF SANTA ANA PROPOSAL PROJECT NO.: 21-6466 GROVEMONT STREET WATER MAIN IMPROVEMENTS Item Description Qty Unit Unit Price Amount 14 PCC Cross -Gutter Replacement 1300 SF $ $ j,' ,'70,0 15 CCTV Inspection of Existing Sewer 3300 LF $ $ Mains T O O R-3 IMP 1.6 CCTV Inspection of Existing Sewer Laterals $3 EA $ � a '. o 0 $ 16 17 Vertical Offset (As -Needed) 5 EA $ f rnnl� 1$ Potholing (As Needed) 10 EA $ 19 Additional Trenching Costs to 90 LF $ $ Install Water Pipeline 36" - 6011 Beeper (Total. 72" to 96" cover) (As -Needed) a Q 4� pQ 20 Striping and Pavement Markings 1 L5 $ V®f $ 21 Traffic Control and Traffic Control Flan I LS $ 7,.51,00. $ 7,SPO. 22 As-Builts Plans 1 Ls $ 00�v,Doo 23 ion Permit 1 LS $15,000 $15,000 P-2 of P4 S CITY OF SANTA ANA PROPOSAL PROJECT NO. ; 21-6466 GROVEMONT STREET WATER MAIN IMPROVEMENTS Bid Items I — 23 TOTAL BASE i3XI.1 $ .1 . The lowest responsible bidder shall be selected based on the total base bid. The City reserves the right to award the Base Bid, and any, all, or none of the add -alternate bid items (if any). * The quantity for this bid item is shown forbid comparison only. This bid iteiu.shall not be subject to the "25%" limit as stated in Section 3-2 of the Standard Specifications. The actual amount for this item will be dictated by the actual quantity used, and the Agency reserves the right to .increase or decrease the quantity of this item accordingly, t This bid item is considered a Specialty Item per Section 2-3.2 of the Standard Specifications, TIME FOR COMPLETION OF IMPROVEMENTS AND LIQUIDATED DAMAGES The undersigned bidder hereby proposes to complete the Work ,for the total base bid amount shown above, within ety (90) working days after the commencement date stated in the Notice to Proceed, The liquidated damages amount, in lieu of the amount specified in Subsection, 6-9 of the Standard Specifications, shall be $1,500 per calendar day. Name of Wirt Signature of Title. Pablo Viremontes i Vice President Of an individual, so state. If a firm or co -partnership, state the fin -a name and give the names of all individual co-partners composing.the firm. If a corporation, state legal name of oorporation, and names of President, Secretary, Treasurer and Manager, thereof.) P-3 of P-18 EXHIBIT 4 COST ANALYSIS CONSTRUCTION OF PROJECT NO. 21-6466: Grovemont Street Water Main Improvement Construction Contract $ 1,265,465.00 Contract Administration, Inspection and Testing $189,819.75 Contingencies $189,819.75 TOTAL ESTIMATED CONSTRUCTION COSTS 1 $ 1,645,104.50