HomeMy WebLinkAboutItem 11 - Award Contracts for Fencing Construction, Maintenance and Repairs (Spec. 21-083) Parks, Recreation, and Community Services
www.santa-ana.org/parks
Item # 11
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
September 21, 2021
TOPIC: Award Contracts for Fencing Construction, Maintenance and Repairs (Spec. 21-
083)
AGENDA TITLE:
Award Contracts for Fencing Construction, Maintenance and Repairs in the Aggregate
Annual Amount of $150,000 for a One-year Term with Three, One-year Renewal Options
(Specification No. 21-083) (General Fund)
RECOMMENDED ACTION
Award purchase order contracts with Econo Fence, Hillsborough Fence, and J & A Fence
for fencing construction, maintenance, and repairs for a one- year period from October 1,
2021 to September 30, 2022, with provisions for three, one-year renewals exercisable by
the City Manager, in an aggregate annual amount not to exceed $150,000 (total not to
exceed $600,000 over four years), subject to non -substantive changes approved by the
City Manager and City Attorney.
DISCUSSION
The Parks, Recreation and Community Services Agency (PRCSA) General Maintenance
Division maintains 44 parks that have fencing as enclosures for sport courts and fields,
pools and property lines. Due to the heavy use of the facilities, fences are in constant
need of repair and replacement. The notice inviting bids was advertised on July 29, 2021
on the City' s online bid management and publication system. A summary of the bid
invitations and bids received is as follows:
143 Vendors were notified
6 Santa Ana vendors were notified
28 Vendors downloaded the bid packet
6 Bids received
0 Bid received from a Santa Ana vendor
Bids were received and opened on August 24, 2021, and evaluated (Exhibit 1).
The bids received from the vendors below are responsive to the specifications
and meet the City's requirements:
Award Contracts for Fencing Construction, Maintenance and Repairs (Spec. 21-083)
September 21, 2021
Page 2
2
0
7
1
Vendor: Location
Econo Fence Riverside, CA
Hillsborough Fence La Mirada, CA
J & A Fence Azusa, CA
Staff recommends awarding contracts to the three lowest bidders to allow for
competitive quotes on future jobs.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
Fund are budgeted and available in the following accounts for the Fiscal Year 2021-2022
of the initial term and will be budgeted in the following accounts for future fiscal years.
Fiscal
Year
Accounting Unit-
Account #
Fund
Description
Accounting Unit,
Account Description
Amount
2021-22
01113220-63001 General
Fund
PRCSA-Zoo,
Miscellaneous
Operating Expenses
$22,500
2021-22
01113250-63200 General
Fund
PRCSA-Park
Facilities, Operating
Materials & Supplies
Bldg./Grounds
$90,000
2022-23
01113220-63001 General
Fund
PRCSA-Zoo,
Miscellaneous
Operating Expenses
$30,000
2022-23
01113250-63200 General
Fund
PRCSA-Park
Facilities, Operating
Materials & Supplies
Bldg./Grounds
$120,000
2023-24
01113220-63001 General
Fund
PRCSA-Zoo,
Miscellaneous
Operating Expenses
$30,000
2023-24
01113250-63200 General
Fund
PRCSA-Park
Facilities, Operating
Materials & Supplies
Bldg./Grounds
$120,000
Award Contracts for Fencing Construction, Maintenance and Repairs (Spec. 21-083)
September 21, 2021
Page 3
2
0
7
1
Fiscal
Year
Accounting Unit-
Account #
Fund
Description
Accounting Unit,
Account Description
Amount
2024-25
01113220-63001 General
Fund
PRCSA-Zoo,
Miscellaneous
Operating Expenses
$30,000
2024-25
01113250-63200 General
Fund
PRCSA-Park
Facilities, Operating
Materials & Supplies
Bldg./Grounds
$120,000
2025-26
01113220-63001 General
Fund
PRCSA-Zoo,
Miscellaneous
Operating Expenses
$7,500
2025-26
01113250-63200 General
Fund
PRCSA-Park
Facilities, Operating
Materials & Supplies
Bldg./Grounds
$30,000
EXHIBIT(S)
1. Bid Abstract
Submitted By: Lisa Rudloff, Executive Director of Parks, Recreation and Community
Services
Approved By: Kristine Ridge, City Manager
CITY OF SANTA ANA
IFB 21-083 - FENCING INSTALLATION AND REPAIR SERVICES
BID PRICING ABSTRACT SHEET
Item
No UOM QTY
Hillsborough Fence
Company
La Mirada, Ca
J & A Fence
Azusa, Ca
Econo Fence, Inc.
Riverside, Ca
AZ Construction Inc
Dba ACE Fence
Company
La Puente, Ca
Quality Fence Co
Inc.
Paramount, Ca
Harris Steel Fence
Co.
Los Angeles, Ca
1a.Fabric Chain Link Fencing: 3ft high or less LF 500 $1,370.00 $6,500.00 $7,500.00 $10,500.00 $10,000.00 $12,500.00
1b.Fabric Chain Link Fencing: 4ft – 6ft high LF 500 $1,410.00 $7,000.00 $8,250.00 $10,500.00 $17,500.00 $12,500.00
2a. Galvanized Posts & Caps: 3ft post & cap 2-1/2" - 3" diameter EA 50 $6,658.00 $3,250.00 $13,150.00 $16,850.00 $4,500.00 $11,250.00
2b. Galvanized Posts & Caps: 4ft post & cap 2-1/2" - 3" diameter EA 50 $7,115.00 $3,500.00 $13,650.00 $17,700.00 $7,500.00 $11,250.00
2c. Galvanized Posts & Caps: 6ft post & cap 2-1/2" - 3" diameter EA 50 $8,025.00 $4,500.00 $14,300.00 $19,300.00 $10,000.00 $12,500.00
3 Galvanized Top Rail & Line Caps: Top rail 1-5/8" diameter x std 10ft lengths LF 500 $4,310.00 $4,000.00 $5,000.00 $9,000.00 $40,000.00 $12,500.00
4 Galvanized Bottom & Brace Rail With End Caps: Bottom & brace rail 1-5/8" diameter x Std 10ft lengths LF 500 $3,480.00 $4,000.00 $12,000.00 $10,000.00 $42,500.00 $17,500.00
5a Galvanized Fabric, 9-gauge with Knuckled Finish Top & Bottom, To Existing Posts and Rails: 3ft high - 2" mesh fence fabric: 3ft high - 2" LF 500 $4,745.00 $7,500.00 $6,500.00 $12,500.00 $12,500.00 $19,000.00
5b.Galvanized Fabric, 9-gauge with Knuckled Finish Top & Bottom, To Existing Posts and Rails: 4ft high - 2" mesh fence fabric LF 500 $6,215.00 $8,500.00 $7,000.00 $13,500.00 $15,000.00 $20,000.00
5c.Galvanized Fabric, 9-gauge with Knuckled Finish Top & Bottom, To Existing Posts and Rails: 6ft high - 2" mesh fence fabric LF 500 $7,210.00 $9,500.00 $8,000.00 $15,000.00 $17,500.00 $21,000.00
5d.Galvanized Fabric, 6-gauge with Knuckled Finish Top & Bottom, To Existing Posts and Rails: 3ft high - 2" mesh fence fabric LF 500 $6,745.00 $7,500.00 $8,500.00 $17,500.00 $20,000.00 $21,000.00
5e.Galvanized Fabric, 6-gauge with Knuckled Finish Top & Bottom, To Existing Posts and Rails: 4ft high - 2" mesh fence fabric LF 500 $7,215.00 $8,500.00 $10,000.00 $20,000.00 $25,000.00 $23,000.00
5f.Galvanized Fabric, 6-gauge with Knuckled Finish Top & Bottom, To Existing Posts and Rails: 6ft high - 2" mesh fence fabric LF 500 $8,210.00 $9,500.00 $13,000.00 $25,000.00 $30,000.00 $24,000.00
6 Galvanized Gate with Hinges and Industrial Type Cargo Latch: Single Gate - 6ft x 4ft EA 1 $765.00 $995.00 $2,735.00 $2,575.00 $500.00 $2,000.00
7 Galvanized 7 Gauge Bottom Tension Wire, with Hog Rings: Install 7 gauge bottom tension wire with 9 gauge hog rings LF 500 $2,610.00 $850.00 $2,500.00 $3,500.00 $1,500.00 $7,000.00
8a.Remove Existing Chain Link Fabric, Posts and Concrete Footings LF 500 $5,810.00 $4,500.00 $6,500.00 $5,500.00 $5,500.00 $11,000.00
8b.Remove Existing Chain Link Fabric, Posts and Concrete Footings LF 500 $6,110.00 $6,500.00 $9,000.00 $6,000.00 $7,500.00 $12,000.00
9 Construct a Decortive Wrought Iron Fence: Construct Decorative Fence 6ft high x 50ft long LF 50 $6,175.00 $4,250.00 $14,300.00 $15,750.00 $9,250.00 $27,750.00
10 Install Commercial Style Chain Link Fence Metal Privacy Slats: Metal privacy slats in fence 6ft high x 50ft long LF 50 $2,280.00 $2,750.00 $4,750.00 $3,000.00 $11,000.00 $100,000.00
11 Construct a Wood Fence: Fence 8ft high x 50ft Long with Pressure Treated 4x4 Posts Cast in Concrete, Redood Rails and 1”x10”x8’ Whit LF 50 $7,300.00 $3,250.00 $14,650.00 $9,750.00 $6,000.00 $550.00
Total $103,758.00 $106,845.00 $181,285.00 $243,425.00 $293,250.00 $378,300.00