HomeMy WebLinkAboutItem 16 - Contract for Motorola 800 MHz Communications System Equipment Police Department
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Item # 16
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
September 21, 2021
TOPIC: Contract for Motorola 800 MHz Communications System Equipment
AGENDA TITLE:
Award Contract with Motorola Solutions, Inc. for Motorola 800 MHz Communications
System Equipment in the Amount of $224,846 (Specification No. 21-092) (General and
Non-General Fund)
RECOMMENDED ACTION
Award a blanket order contract with Motorola Solutions, Inc. for Motorola 800 MHZ
communications system equipment for a one-year period expiring September 20, 2022,
in the amount $200,000 for the Police Department and $24,846 for the Planning and
Building Agency, for a total amount not to exceed $224,846, subject to non-substantive
changes approved by the City Manager and City Attorney.
DISCUSSION
The Santa Ana Police Department (SAPD) utilizes hand-held portable and mobile radios
to communicate with other field personnel, the SAPD Dispatch Center, and Orange
County agencies via the Orange County Communications System (countywide dispatch
center). The 800 MHz Communications system has been in place since 1995 when
the County of Orange completed a competitive bid process and entered into a contract
with Motorola Solutions, Inc. to provide the 800 MHz Countywide Coordinated
Communications System (CCCS) integrated radio communications system. This system
was designed, built, and installed by Motorola using proprietary equipment and
technology.
This system allows all Police, Fire, Public Works, and Marine Safety agencies in Orange
County to share a common radio system, yet provides agencies with their own dispatch
and tactical channels. Radios are utilized for both emergent and non-emergent radio
traffic. Hand-Held radios are a critical lifeline for sworn and professional field personnel
for sharing rapidly changing information pertaining to calls for service and for relaying
field personnel safety messages.
Blanket Order Contract for Motorola 800 MHz Communications System Equipment
September 21, 2021
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This purchase will provide the Police Department with an additional 25 hand-held pacsets
for newly hired police officers and adequate spares for emergency services
purposes. The pacsets cost approximately $5,413 per unit, or $135,325 for 25 units. The
contract award will also provide a contingency of $64,675 for additional pacsets, mobile
radios, and other 800 MHz Countywide Coordinated Communications System equipment.
In addition, the Code Enforcement Division of the Planning and Building Agency will be
purchasing six radios. The purchase will provide the Code Enforcement Division with
handheld APX4000 Model II radios for newly hired Code Enforcement Staff and
replacement radios for non-working radios. The cost is approximately $4,141 per radio
or $24,846 for six radios. The handheld radios are critical for emergency and non-
emergency communication with our Police Department.
Santa Ana Municipal Code Section 2-807 requires that contracts for City purchases be
awarded on the basis of obtaining maximum quality and minimum costs after a
competitive process, but allows for awards of purchases exempt from a bid process
whenever it shall appear there is only one reasonable source. The County established
Agreement No. MA-060-15011560 with Motorola Solutions, Inc. for 800 MHz Countywide
Coordinated Communications System (800 MHz CCCS) under their Sole Source
Procurement Policy, providing access to the existing radio communication system
throughout the County. Motorola Solutions, Inc., the manufacturer, offers the equipment
and contract discounted pricing to all public agency’s in Orange County under the 800
MHz CCCS program.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
Funds for this contract award in the amount of $224,846 are available in the Police
Department and Planning and Building Agency accounts as follows:
Fiscal Year
Accounting Unit -
Account#Accounting Unit, Account Description Amount
FY 2021-22 16614450 66400 Equitable Sharing - DOJ – Machinery &
Equipment $172,935
FY 2021-22 01114450 66400 PD Central Distribution Ctr.- Machinery &
Equipment $27,065
FY 2021-22 01116540 66400 PBA Comm Preserv. –Machinery & Equip.$8,282
FY 2021-22 01216010-66400 PBA Enforcement Services- Comm
Preserv.- Machinery & Equipment $12,423
FY 2021-22 01116550-66400 PBA- Proactive Rental Enforcement Prg. -
Machinery & Equipment $4,141
Total $224,846
Blanket Order Contract for Motorola 800 MHz Communications System Equipment
September 21, 2021
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Submitted By: David Valentin, Chief of Police
Minh Thai, Executive Director of Planning and Building Agency
Approved By: Kristine Ridge, City Manager