HomeMy WebLinkAboutItem 21 - Construction Funding and Construction Engineering ServicesPublic Works Agency
www.santa-ana.org/pw
Item # 21
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
September 21, 2021
TOPIC: Construction Funding and Construction Engineering Services
AGENDA TITLE
Approve Appropriation Adjustments and Amendments to the FY 2021-22 Capital
Improvement Program to Increase Project Contingencies and Construction Funding for
the South Main Street Corridor Improvements Project, and an Amendment to the
Agreement with Butier Engineering, Inc. to Increase the Agreement Amount by $200,000
and the Agreement Contingency by $100,000, for a Total Amount not to Exceed
$1,236,924 (Project Nos. 18-6911, 20-6958, 21-6451, 21-6461) (Non -General Fund)
RECOMMENDED ACTION
1. Approve an appropriation adjustment to recognize $275,000 of prior year fund balance
in the Sanitary Sewer Fund, Capital Recovery Charges, Prior Year Carryforward
revenue account and appropriate the same amount to the Sanitary Sewer Fund,
Capital Recovery Charges, Improvements Other Than Building expenditure account.
2. Approve an appropriation adjustment to recognize $1,500,000 from prior year fund
balance in the Water Fund, Public Works Water Revenue, Prior Year Carryforward
and appropriate the same amount to the Acquisition & Construction, Water Utility
Capital Projects, Water Capital Project expenditure account.
3. Approve an appropriation adjustment to recognize $1,500,000 from prior year fund
balance in the Special Gas Tax Fund, Prior Year Carry Forward revenue account,
transferring the funds to the Select Street Construction revenue account, and
appropriating the same amount to the Select Street Construction, HUTA 2103 Gas
Tax, Improvements Other Than Building expenditure account.
4. Approve an amendment to the Fiscal Year 2021-22 Capital Improvement Program to
include $275,000 in construction funds for the South Main Street Sewer Improvements
Project (Project No. 21-6451).
5. Approve an amendment to the Fiscal Year 2021-22 Capital Improvement Program to
include $1,500,000 in construction funds for South Main Street Water Improvements
Project (Project No. 21-6461).
Approve Appropriation Adjustment
September 21, 2021
Page 2
6. Approve an amendment to the Fiscal Year 2021-22 Capital Improvement Program to
include $750,000 in construction funds for Main Street Rehabilitation from Edinger
Avenue to First Street (Project No. 18-6911).
7. Approve an amendment to the Fiscal Year 2021-22 Capital Improvement Program to
include $750,000 in construction funds for Main Street Rehabilitation from Warner
Avenue to Edinger Avenue (Project No. 20-6958).
8. Authorize the City Manager to execute an amendment to the agreement with Butier
Engineering, Inc. for construction engineering services to increase the agreement
amount by $200,000 and the contingency by $100,000, for a total agreement amount
of $1,236,924, subject to non -substantive changes approved by the City Manager and
the City Attorney.
9. Approve an amendment to the Project Cost Analysis in the amount of $3,275,000 for
$1,630,000 in additional contingency funds, $1,500,000 in street light contingencies,
and $145,000 in additional contract administration, inspection and testing for a new
estimated total construction delivery cost of $21,584,245. The new estimated total
construction delivery costs include $12,759,695 for the construction contract,
$1,899,050 for contract administration, inspection and testing, and a $6,925,500
project contingency for unanticipated or unforeseen work, subject to non -substantive
changes approved by the City Manager and City Attorney.
DISCUSSION
On January 19, 2021, the City Council awarded a construction contract to C.S. Legacy
Construction for the South Main Street Corridor Improvements (Exhibit 1). The project's
scope of work includes: monument signs, enhanced lighting, hardscaping, landscaping,
irrigation, traffic signals, signing, striping, street pavement rehabilitation, sewer main
replacement, and water main repair over a 2.5-mile stretch of Main Street from First Street
to Dyer Road.
During construction, unidentified utilities were encountered along the sewer main
alignment, requiring a revision to the sewer main infrastructure at those locations.
Additionally, it was determined that existing soil conditions are not suitable to be reused
as backfill material within the sewer trench. Because of these unforeseen conditions,
staff recommends adding $275,000 in Sanitary Sewer funding to the project
contingencies (Exhibit 2).
The Public Works' Water Resources staff has determined that the water main line and
laterals between Edinger Avenue and Warner Avenue have deteriorated and are
undersized. To prevent system failure, the main and laterals will need to be replaced. At
the time of the contract award, due to concerns about the condition of the existing water
main, the City Council approved $2,500,000 for "Water Main Repair Contingencies."
However, upon conducting thorough field investigations and receiving quotes to do the
Approve Appropriation Adjustment
September 21, 2021
Page 3
required repair, additional monies are needed to complete the scope. Staff recommends
adding $1,355,000 of Water Utility Capital funding to the project contingencies (Exhibit
2).
The scope of the project also includes replacing the street lighting system on Main Street
from Warner Avenue to First Street. The original intent was to utilize the existing street
lighting conduit and replace the wiring; however, this is no longer feasible. The existing
conduit has deteriorated to a point where it is jeopardizing the existing lighting
infrastructure on Main Street. Approximately 21,000 linear feet of 2-inch electrical conduit
will need to be installed throughout the corridor. Because of these unsafe and
unforeseen conditions, staff recommends adding $1,500,000 in Gas Tax funding to the
project funding (Exhibit 2) for expenditure on the replacement of the existing conduit. The
installation of the new conduit will be performed by one of the City's on -call emergency
contractors. Under a separate City Council action, the contractual capacity for the on -call
emergency construction agreement will be increased to accommodate this work.
On January 19, 2021, the City Council authorized the City Manager to execute an
agreement with Butier Engineering, Inc., to provide construction engineering services for
the South Main Corridor Improvement Project. Due to issues encountered during
construction and the significant expansion of the project scope, the $936,924 originally
allocated for this agreement will not be sufficient to complete the project.
Staff requests approval of an amendment to increase the agreement amount by $200,000
and the contingency by $100,000, for a total of $1,236,924, for construction engineering
services (Exhibit 3). The increased agreement capacity will allow for continued oversight
and consistency in delivering the project. These services augment City staff efforts to
ensure the timely delivery of the project. $155,000 for this amendment is available in
existing project funding. Staff recommends adding $145,000 of Water Utility Capital
funding to complete the funding for the agreement amendment.
ENVIRONMENTAL IMPACT
In accordance with the California Environmental Quality Act, the recommended actions
are exempt from further review. Categorical Exemption Environmental Review Nos. ER-
2020-103, ER-2020-105, ER-2020-109, and ER-2020-110 were filed for the project.
FISCAL IMPACT
Approval of the requested Appropriation Adjustments will provide the following funding:
1. Recognize $275,000 from prior year fund balance in the Sanitary Sewer Fund,
Capital Recovery Charges, Prior Year Carryforward revenue account (No.
05417002-50001) and appropriate the same amount to the Sanitary Sewer Fund,
Capital Recovery Charges, Improvements Other Than Building expenditure
account (No. 05417647-66220).
Approve Appropriation Adjustment
September 21, 2021
Page 4
2. Recognize $1,500,000 from prior year fund balance in the Water Fund, Public
Works Water Revenue, Prior Year Carryforward revenue account (No. 06017002-
50001) and appropriate the same amount to the Acquisition & Construction, Water
Utility Capital Projects, Water Capital Project expenditure account (No. 06617647-
66301).
3. Recognize $1,500,000 from prior year fund balance in the Special Gas Tax Fund,
Prior Year Carry Forward revenue account (No. 02917002-50001), transferring the
funds to the Select Street Construction revenue account (No. 05917002-59000-
029), and appropriating the same amount to the Select Street Construction, HUTA
2103 Gas Tax, Improvements Other Than Building expenditure account (No.
05917663-66220).
All funds are available for expenditure in Fiscal Year 2021-22; however, any remaining
balances not expended at the end of the fiscal year will be carried forward into FY 2022-
23 for expenditure (Exhibit 4).
The following table summarizes the $3,275,000 that will be made available by this Council
action to fund the additional construction costs:
Fiscal
Accounting Unit -
Fund
Accounting Unit —
Year
Account No.
Description
Account No.
Amount
(Project No.)
Description
APPROPRIATION ADJUSTMENTS
Capital Recovery
Sanitary
Charges,
2021-22
054176
(21-6451) 20
451)
Sewer
Improvements Other
$275,000
Capital
Than
Building
Water
Water Utility Capital
2021-22
0661766461) 01
Acquisition &
q
Projects,
1
$1,355,000
(21-6461)
Construction
Water Capital Project
Water
Water Utility Capital
2021-22
066176461) 01
Acquisition &
Projects,
$145,000
(21-6461)
Construction
Water Capital Project
05917663-66220
Select Street
Gas Tax HUTA 2103,
2021-22
(18-6911)
Construction
Improvements Other
$750,000
Than Building
Approve Appropriation Adjustment
September 21, 2021
Page 5
05917663-66220
Select Street
Gas Tax HUTA 2103,
2021-22
(20-6958)
Construction
Improvements Other
$750,000
Than Building
Total:
$3,275,000
EXHIBIT(S)
1. Staff Report: Construction Contract Award 1/19/2021
2. Amendment to Fiscal Year 2021-22 CIP
3. Amendment to Agreement with Butier Engineering
4. Revised Cost Analysis
Submitted By: Nabil Saba, P.E., Executive Director — Public Works Agency
Approved By: Kristine Ridge, City Manager
Public Works Agency
https://www.santa-ana.org/pw
Item # 11
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
January 19, 2021
TOPIC: Approve Appropriation Adjustments, Amend CIP, and Award Construction
Contract South Main Street Corridor Improvements Project
AGENDA TITLE:
Approve appropriation adjustments, approve amendments to the FY 2020-21 Capital
Improvement Program, and award a construction contract to C.S. Legacy Construction,
Inc. in the amount of $12,759,695 for the South Main Street Corridor Improvements
Project with an estimated total delivery cost of $18,309,245 (Project Nos. 17-9001,18-
6911, 19-6940 20-6958, 21-6014, 21-6451, 21-6461) (Non -General & General Fund)
RECOMMENDED ACTION
1. Approve an appropriation adjustment to recognize $3,791,468 of prior year fund
balance in the Sanitary Sewer Fund, Capital Recovery Charges, Prior Year
Carryforward revenue account and appropriate the same amount to the Sanitary
Sewer Fund, Capital Recovery Charges, Improvements Other Than Building
expenditure account.
2. Approve an appropriation adjustment to recognize $3,863,143 of prior year fund
balance in the Water Fund, Public Works Water Revenue, Prior Year Carryforward
and appropriate the same amount to the Acquisition & Construction, Water Utility
Capital Projects, Water Capital Project expenditure account.
3. Approve an appropriation adjustment to recognize $71,407 of prior year fund
balance in the Peebler Fund Capital Project Revenue, Prior Year Carryforward and
appropriate the same amount to the Peebler Fund Capital Project, Improvements
Other Than Building expenditure account.
4. Approve an amendment to the Fiscal Year 2020-21 Capital Improvement Program
to include $3,791,468 in construction funds for the South Main Street Sewer
Improvements Project (Project No. 21-6451).
5. Approve an amendment to the Fiscal Year 2020-21 Capital Improvement Program
to include $3,863,143 in construction funds for South Main Street Water
Improvements Project (Project No. 21-6461).
6. Reject Bid Protest and award a construction contract to C.S. Legacy Construction,
Inc., the lowest responsible bidder, in accordance with the base bid and bid
alternatives 1, 2, 3, 4, 5, 7, and 8 in the amount of $12,759,695, for construction of
the South Main Street Corridor Improvements Project, for the term beginning
January 19, 2020 and ending upon project completion, and authorize the City
Approve Appropriation Adjustments, Amend CIP, and Award Construction Contract South
Main Street Corridor Improvements Project
January 19, 2021
Page 2
Manager to execute the contract subject to non -substantive changes approved by
the City Manager and the City Attorney.
7. Approve the Project Cost Analysis for a total estimated construction delivery cost
of $18,309,245, which includes $12,759,695 for the construction contract,
$1,599,050 for contract administration, inspection and testing; and a $3,950,500
project contingency for unanticipated or unforeseen work.
DISCUSSION
The South Main Street Corridor is a diverse and vibrant community with rich history and
culture. The South Main Street Corridor Improvements Project is the implementation of
many years of effort, community input and planning which resulted in the South Main
Street Vision Plan that was adopted in 2016. This project will create a safer and more
vibrant street for the community by revitalizing a 2.5-mile stretch of Main Street from First
Street to Dyer Road (Exhibit 1).
The construction scope of work includes monument signs, enhanced lighting,
hardscaping, landscaping, irrigation, traffic signals, signing, striping, and street pavement
rehabilitation, which will take place concurrently as part of a Water Resources Division
project. These improvements will establish a sense of arrival, safe walkability, and
promote effective placemaking through traffic calming, hardscape softening, and
community monuments.
In order to ensure all infrastructure is addressed as part of the South Main Corridor
project, the Water Resources Division identified needed water and sewer improvements.
The proposed improvements will replace aging and deficient water mains, sewer mains,
fire hydrants, sewer maintenance holes, water services, and sewer laterals within the
project limits. The proposed appropriation adjustment and Capital Improvement Projects
amendments will allow for these improvements to be included and built in coordination
with the South Main Street Improvements (Exhibit 2).
Public Outreach and Contractor Participation
To provide an opportunity for local vendors to submit bids, the City notified a total of 809
regional vendors via PlanetBids, many of which are Santa Ana based. One hundred
fifteen vendors requested bidding documents, and a total of seven bids were received.
Bids were not received from any Santa Ana contractors.
As legally required, a Notice Inviting Bids was advertised in the Orange County Register
newspaper on September 1 and September 5, 2020. The project was also advertised in
PlanetBids from September 1, 2020 through November 4, 2020. Bids were received
electronically via PlanetBids on November 4, 2020.
Approve Appropriation Adjustments, Amend CIP, and Award Construction Contract South
Main Street Corridor Improvements Project
January 19, 2021
Page 3
Bid Results Summary
RANK
BIDDER'S NAME
LOCATION
BASE BID +
ALTERNATE
BID 1,2,3,4,5,7,&
8
1
C.S. Legacy Construction, Inc.
Chino
$ 12,759,695
2
Lonerock, Inc.
Irvine
$ 13,015,290
3
Excel Paving Co.
Long Beach
$14,459,791
4
EBS General Engineering, Inc.
Corona
$14,517,390
5
Beador Construction
Corona
$15,159,700
6
Griffith Company
Santa Fe Springs
$15,699,283
7
PUB Construction, Inc.
Diamond Bar
$17,794,905
A total of seven bids were received and all were deemed responsive. C.S. Legacy
Construction, Inc. submitted the lowest responsive base bid in the amount of
$9,018,834.03 (Exhibit 3). As specified in the bid documents, the lowest bid shall be
determined on the basis of the Base Bid. The City has the option to add one, all, or a
combination of alternate bids. Based on the bid analysis and a contractor's reference
check, staff recommends awarding the construction contract to C.S. Legacy Construction,
Inc., in the amount of the base bid and bid alternates 1, 2, 3, 4, 5, 7, and 8, totaling
$12,759,695 (Exhibit 4).
A Bid Protest was submitted to the City by the second lowest bidder, Lonerock, Inc. who
challenged the responsiveness of the apparent low bidder. Subsequently, a hearing was
held on November 25, 2020 in which Lonerock, Inc articulated their position on the
Protest. Ultimately, the City's legal counsel and Public Works staff found the minor
irregularities in the C.S. Legacy Construction, Inc. bid to be immaterial. Staff
recommends waiving the protest and awarding the contract to C.S. Legacy Construction
Inc.
Project Delivery
To deliver a complete project, in addition to the construction contract, the estimated total
project delivery cost includes construction administration, inspection, and testing, along
with an allowance for contingencies to account for unexpected or unforeseen conditions.
Construction administration and inspection includes construction management;
implementation of the City's Community Workforce Agreement requirements; inspection
of the Contractor's work to ensure contract compliance, workmanship, and quality; and
materials testing.
Approve Appropriation Adjustments, Amend CIP, and Award Construction Contract South
Main Street Corridor Improvements Project
January 19, 2021
Page 4
As indicated in the Cost Analysis (Exhibit 5) and as summarized in the table below, the
estimated total construction delivery cost of the project is $18,309,245. In accordance
with the Public Works Agency's "Dig -Once" philosophy, during construction, the condition
of the waterline will be assessed. If it is determined that repairs or replacement are
needed, this work will be added to the project to avoid unnecessary future impacts to the
new improvements or disruptions to the community. An allowance of $2,500,000 is
budgeted for this potential water main work and will only be used if needed.
Project Item
Total
Construction Contract
$12,759,695
Construction Administration, Inspection, Testing
$1,599,050
Project Contingencies
$1,450,500
Water Main Repair Contingencies
$2,500,000
TOTAL CONSTRUCTION DELIVERY COST
$18,309,245
ENVIRONMENTAL IMPACT
In accordance with the California Environmental Quality Act, the recommended actions
are exempt from further review. Categorical Exemption Environmental Review Nos. ER-
2020-102, ER-2020-103, ER-2020-104, ER-2020-105, ER-2020-109, and ER-2020-110
were filed for the project.
FISCAL IMPACT
As indicated in the Cost Analysis, the estimated total construction delivery cost of the
project is $18,309,245, which includes construction, contract administration, inspection,
testing, and authorized contingencies of $3,950,500. Approval of the requested
Appropriation Adjustments will provide the following funding:
1. Recognize $3,791,468 from prior year fund balance in the Sanitary Sewer Fund,
Capital Recovery Charges, Prior Year Carryforward revenue account (No.
05417001-50001) and appropriate the same amount to the Sanitary Sewer Fund,
Capital Recovery Charges, Improvements Other Than Building expenditure
account (No. 05717647-66220).
2. Recognize $3,863,143 from prior year fund balance in the Water Fund, Public
Works Water Revenue, Prior Year Carryforward revenue account (No. 06017002-
50001) and appropriate the same amount to the Acquisition & Construction, Water
Utility Capital Projects, Water Capital Project expenditure account (No. 06617647-
66301).
3. Recognize $71,407 from prior year fund balance in the Peebler Fund Capital
Project Revenue, Prior Year Carryforward revenue account (no. 41818002-50001)
Approve Appropriation Adjustments, Amend CIP, and Award Construction Contract South
Main Street Corridor Improvements Project
January 19, 2021
Page 5
and appropriate the same amount to the Peebler Fund Capital Project,
Improvements Other Than Building expenditure account (No. 41818830-66220).
All funds are available for expenditure in Fiscal Year 2020-21; however, any remaining
balances not expended at the end of the fiscal year will be carried forward into FY 2021-
22 for expenditure.
The following table summarizes the funds budgeted for expenditure to deliver
construction of this project:
Accounting
Fiscal
Unit - Account
Fund
Accounting Unit -
Amount
Year
No.
Description
Account No. Description
Project No.
APPROPRIATION ADJUSTMENTS
2020-
05417647-
Sanitary
Capital Recovery Charges,
21
66220
Sewer
Improvements Other Than
$3,791,468
21-6451
Capital
Building
2020-
06617647-
Water
Water Utility Capital
21
66301
Acquisition &
Projects,
$3,863,143
21-6461
Construction
Water Capital Project
Peebler Fund Capital
2020-
41818830-
CDA Capital
Projects,
$71,407
21
66220
Improvements Other Than
Building
EXISTING BUDGET
41818830-
Peebler Fund Capital
2020-
66220
CDA Capital
Projects,
$3,702,362
21
(17-9001)
Improvements Other Than
Building
2020-
41818831-
South Main Redevelopment
21
66220
CDA Capital
Project, Improvements
$2,024,774
17-9001
Other Than Building
2020-
01117621-
General
Bus Shelter Program,
21
66220
Fund
Improvements Other Than
$180,500
21-6014
Building
03217662-
Measure M
Measure M2 Local
2020-
66220
Street
Fairshare,
$607,000
21
(18-6911)
Construction
Improvements Other Than
Building
Approve Appropriation Adjustments, Amend CIP, and Award Construction Contract South
Main Street Corridor Improvements Project
January 19, 2021
Page 6
Accounting
Fiscal
Unit - Account
Fund
Accounting Unit -
Amount
Year
No.
Description
Account No. Description
Project No.
Gas Tax SB1 Road
20
05917665-
Select Street
Maintenance &
21
66220
Construction
Rehabilitation Account,
$1,148,541
(20-6958)
Improvements Other Than
Building
2020-
05417647-
Sanitary
Capital Recovery Charges,
21
66220
Sewer
Improvements Other Than
$2,365,000
21-6451
Capital
Building
Gas Tax SB1 Road
20
05917665-
Select Street
Maintenance &
21
66220
Construction
Rehabilitation Account,
$555,050
(19-6940)
Improvements Other Than
Building
Total
$18,309,245
EXHIBIT(S)
1. Location Map
2. Amended 20/21 CIP Sheets
3. Bid Proposal
4. Construction Contract
5. Cost Analysis
Submitted By:
Nabil Saba, Executive Dir Public Works
Approved By: Kristine Ridge, City Manager
PROJECT TITLE:
South Main Street Sewer Main
Improvements
PROJECT CATEGORY:
Utility/Drainage/Lighting
Improvements
Sewer Improvements
LOCATION MAP A
N
CITY OF SANTA ANA FY21/22CIP
CAPITAL IMPROVEMENT PROJECT WORKSHEET
PROJECT DESCRIPTION:
This project will replace existing deteriorated and over capacity
sewer mains, and related sewer assets, such as manholes and
laterals.
PROJECT NEED:
This project is required to maintain effective operation of the City's
sanitary sewer system, eliminate sewer main obstructions, reduce
sewer maintenance requirements, and prevent sewer spills.
PROJECT COSTS FY 21/22 FY 22/23 FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28
Construction 275,000 - - - - -
TOTAL 275,000 - -
SOURCE OF FUNDS FY 21/22 FY 22/23 FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28
SEWER 275,000 - - - - -
TOTAL 275,000 - - - - -
AGENCY: DIVISION: CONTACT: DATE:
Public Works Water Resources Armando Fernandez, Senior Civil Engineer 09-Aug-2021
PROJECT TITLE:
South Main Street Water Main
Improvements
PROJECT CATEGORY:
Utility/Drainage/Lighting
Improvements
Water Improvements
LOCATION MAP
N
da y
z-..9
CITY OF SANTA ANA FY21/22CIP
CAPITAL IMPROVEMENT PROJECT WORKSHEET
PROJECT DESCRIPTION:
This project will replace aging water distribution pipelines and
related appurtenances including fire hydrants and valves along
South Main St from 1st St to Warner Ave.
F
OJECT NEED:
lacement of obsolete water mains to ensure system reliability and
rotect water quality.
PROJECT COSTS FY 21/22 FY 22/23 FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28
Construction 1,500,000 - - - - -
TOTAL 1,500,000 - - - - -
SOURCE OF FUNDS FY 21/22 FY 22/23 FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28
WATER CAPITAL 1,500,000 - - - - -
TOTAL 1,500,000 - - - -
AGENCY: DIVISION: CONTACT: DATE:
Public Works Water Resources Armando Fernandez, Senior Civil Engineer 09-Aug-2021
PROJECT TITLE:
Main Street Rehabilitation: Edinger
to 1st
PROJECT CATEGORY:
Street Improvements
Arterial Street Rehabilitation
LOCATION MAP
N
w.-s � wx. n.s F0.eL Ea.v
mwu awnv Ecns � : $ �
AGENCY:
Public Works
CITY OF SANTA ANA FY21/22CIP
CAPITAL IMPROVEMENT PROJECT WORKSHEET
PROJECT DESCRIPTION:
Preventative maintenance of existing pavement and
replacement/installation of missing or damaged curbs, gutters,
sidewalks, driveway approaches, and wheelchair ramps along Main
Street between Edinger Avenue and 1 st Street.
PROJECT NEED:
The City's Pavement Management Program has been developed to
identify total deferred maintenance requirements for the City's arterial
network and to move toward preventative maintenance. As one of the
City's arterial streets, Main Street pavement rehabilitation is identified
as a high priority in the Pavement Management Program.
PROJECT COSTS FY 21/22 FY 22/23 FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28
Construction 750,000 - - - - - -
TOTAL 750,000 - -
SOURCE OF FUNDS FY 21/22 FY 22/23 FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28
GAS TAX 750,000 - - - - - -
TOTAL 750,000 - - - - - -
DIVISION:
C/P Engineering
CONTACT:
Sean Thomas, Senior Civil Engineer
DATE:
24-Aug-2021
PROJECT TITLE:
Main Street Rehabilitation: Warner
to Edinger
PROJECT CATEGORY:
Street Improvements
Arterial Street Rehabilitation
LOCATION MAP A
N
CITY OF SANTA ANA FY21/22CIP
CAPITAL IMPROVEMENT PROJECT WORKSHEET
PROJECT DESCRIPTION:
Reconstruction/resurfacing of existing pavement and
replacement/installation of missing or damaged, curbs, gutters,
sidewalks, driveway approaches, and wheelchair ramps within this
segment of roadway.
PROJECT NEED:
The City's Pavement Management Program (PMP) has been
developed to prioritize and recommend the most cost-effective roadway
Irepairs, and maximize the return from available funding for street
pavement. This segment of Main Street pavement rehabilitation is
identified as a high priority in the PMP.
PROJECT COSTS FY 21/22 FY 22/23 FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28
Construction 750,000 - - - - - -
TOTAL 750,000 -
SOURCE OF FUNDS FY 21/22 FY 22/23 FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28
GAS TAX 750,000 - - - - - -
TOTAL 750,000 - - - - -
AGENCY: DIVISION: CONTACT: DATE:
Public Works C/P Engineering Sean Thomas, Senior Civil Engineer 24-Aug-2021
FIRST AMENDMENT TO AGREEMENT WITH BUTIER ENGINEERING SERVICES
INC TO PROVIDE CONSTRUCTION ENGINEERING SERVICES FOR THE SOUTH
MAIN CORRIDOR IMPROVEMENTS PROJECT
THIS FIRST AMENDMENT to the above -referenced agreement is entered into on September 21,
2021 by and between Butier Engineering, Inc. ("Consultant") and the City of Santa Ana, a charter
city and municipal corporation organized and existing under the Constitution and laws of the State
of California ("City").
RECITALS
A. The parties entered into Agreement No. A-2021-005, dated January 19, 2021, by which
Contractor agreed to provide construction engineering services for the South Main Corridor
Improvements Project for the City's Public Works Agency ("Agreement"). The Agreement
runs through January 18, 2024, with options to extend the Agreement for up to two (2) one
(1) year periods. The Agreement is current and in effect.
B. The parties now wish to amend the Agreement to increase the compensation to pay for
services required for the duration of the Agreement, including any exercised extension
periods.
THE PARTIES THEREFORE AGREE:
1. Section 2, COMPENSATION, shall be amended to increase the total compensation by
$200,000 and the contingency by $100,000. The total sum to be expended under this Agreement,
including any extension periods, shall not exceed $1,236,924. This total sum shall be comprised
of a base amount of $980,770 and a contingency amount of $256,154 for additional services at the
City's sole discretion.
Except as modified by this First Amendment, all terms and conditions of the Agreement
shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and
year first above written.
ATTEST:
Daisy Gomez
Clerk of the Council
[Signatures continue on the next page]
CITY OF SANTA ANA
Kristine Ridge
City Manager
APPROVED AS TO FORM:
Sonia R. Carvalho
City Attorney
Jose Montoya
Deputy City Attorney
RECOMMENDED FOR APPROVAL
Nabil Saba
Executive Director
Public Works Agency
CONSULTANT:
� J
Name:L„
Title:
Pis
Ud-iLew'
COST ANALYSIS
CONSTRUCTION OF PROJECT NOS. 17-9001, 18-6911, 20-6958, 21-6451, 21-6461, & 19-6940: SOUTH MAIN
STREET CORRIDOR IMPROVEMENTS
Original Cost Analysis
Amount Added
Updated Cost Analysis
Construction Contract
$ 12,759,695.00
$ 12,759,695.00
Contract Administration
$ 942,191.00
$ 145,000.00
$ 1,242,191.00
Inspection and Testing
$ 656,859.00
$ 656,859.00
Contingencies
$ 3,950,500.00
$ 1,630,000.00
$ 6,925,500.00
Street Light Contingencies
1 0.001
$ 1,500,000.00
TOTAL ESTIMATED CONSTRUCTION COSTS
$ 18,309,245.00
$ 3,275,000.00
$ 21,584,245.00