HomeMy WebLinkAboutItem 18 - Award a Contract to Waterline Technologies, Inc. for Water Treatment Chemicals Parks, Recreation, and Community Services
www.santa-ana.org/parks
Item # 18
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
September 7, 2021
TOPIC: Award a Contract to Waterline Technologies, Inc. for Water Treatment Chemicals
AGENDA TITLE:
Award a Contract to Waterline Technologies Inc., in an Amount not to Exceed $825,000
for up to a Four-year Term for Water Treatment Chemicals (Specification 21-072)
(General and Non-General Fund)
RECOMMENDED ACTION
Award a contract to Waterline Technologies Inc., for water treatment chemicals, in the
amount of $225,000 for an initial term through August 31, 2022, with provisions for three
one-year renewal periods, for annual amounts of $200,000 and a total contract amount
of $225,000, exercisable by the City Manager and City Attorney, subject to non-
substantive changes approved by the City Manager and City Attorney.
DISCUSSION
The Parks, Recreation and Community Services Agency and Public Works Agency
require chemicals such as hydrochloric acid and sodium hypochlorite to disinfect public
swimming pools, water fountains, and sewer system throughout the City. Additionally, the
Public Works Water Resources Division staff uses salt in a non - hazardous disinfection
process at the well sites. This process ensures the City meets the California Department
of Public Health public drinking water regulations and makes the water potable for human
consumption. The contract is designed to provide quality products at significant savings
based on quantity pricing.
The need for chemicals has changed substantially since the prior contract was awarded.
The Parks, Recreation and Community Services Agency (PRCSA) has increased pool
service hours, which has increased the need for chemicals to maintain the pools. While
pool hours were disrupted during the COVID-19 pandemic, the PRCSA is gradually
returning to full operations and will therefore require additional chemicals
again. Additionally, due to the recent spikes in water usage, the Public Works Agency
will be increasing the amount of salt used in the sodium hypochlorite generation systems
to meet the higher demand. Although the quantity of salt used by the Water Resources
Award a Contract to Waterline Technologies, Inc. for Water Treatment Chemicals
September 7, 2021
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Division will increase, the usage of salt is essential in the Division and an integral part of
ensuring safe and reliable drinking water for Santa Ana residents.
The Notice Inviting Bids was advertised on June 23, 2021 on the City’s online bid
management and publication system. A summary of the bid invitations and bids received
is as follows:
404 Vendors were notified
9 Santa Ana vendors were notified
25 Vendors downloaded the bid packet
5 Bids received
1 Bids received from Santa Ana vendors
Five bids were received and opened on July 8, 2021. After evaluation (Exhibit 1), four of
the five bids received were determined to be responsive. The bid deemed non-responsive
was not certified by the National Sanitation Foundation (NSF). NSF certification assures
water treatment chemicals comply with all applicable drinking water regulations. Waterline
Technologies Inc., a Santa Ana vendor, is NSF certified and their bid is responsive to the
specifications and all other City requirements.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
Funds are budgeted and available in the following accounts for the Fiscal Year 2021-
2022 of the initial term and will be budgeted in the following accounts for future fiscal
years. This contract includes additional funds, in the amount of $25,000, to cover the
cost of service provided while a formal bid process was completed, which involved the
City to re-assess its chemical usage needs, as the need has dramatically increased from
prior years.
Fiscal
Year
Accounting
Unit- Account #
Fund
Description
Accounting Unit,
Account Description
Amount
2021-22
06017640-63001 Water Fund Water Utility Production
& Supply, Miscellaneous
Operating Expenses
$110,000
2021-22
01113220-63001 General Fund PRCSA-Zoo,
Miscellaneous Operating
Expenses
$8,333
2021-22
01113250-63200 General Fund PRCSA-Park Facilities,
Operating Materials &
Supplies Bldg./Grounds
$75,000
Award a Contract to Waterline Technologies, Inc. for Water Treatment Chemicals
September 7, 2021
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2022-23 06017640-63001 Water Fund Water Utility Production
& Supply, Miscellaneous
Operating Expenses
$130,000
2022-23
01113220-63001 General Fund PRCSA-Zoo,
Miscellaneous Operating
Expenses
$10,000
2022-23
01113250-63200 General Fund PRCSA-Park Facilities,
Operating Materials &
Supplies Bldg./Grounds
$60,000
2023-24 06017640-63001 Water Fund Water Utility Production
& Supply, Miscellaneous
Operating Expenses
$130,000
2023-24
01113220-63001 General Fund PRCSA-Zoo,
Miscellaneous Operating
Expenses
$10,000
2023-24
01113250-63200 General Fund PRCSA-Park Facilities,
Operating Materials &
Supplies Bldg./Grounds
$60,000
2024-25 06017640-63001 Water Fund Water Utility Production
& Supply, Miscellaneous
Operating Expenses
$130,000
2024-25
01113220-63001 General Fund PRCSA-Zoo,
Miscellaneous Operating
Expenses
$10,000
2024-25
01113250-63200 General Fund PRCSA-Park Facilities,
Operating Materials &
Supplies Bldg./Grounds
$60,000
2025-26
06017640-63001 Water Fund Water Utility Production
& Supply, Miscellaneous
Operating Expenses
$20,000
2025-26
01113220-63001 General Fund PRCSA-Zoo,
Miscellaneous Operating
Expenses
$1,667
2025-26
01113250-63200 General Fund PRCSA-Park Facilities,
Operating Materials &
Supplies Bldg./Grounds
$10,000
EXHIBIT(S)
1. Bid Abstract
Award a Contract to Waterline Technologies, Inc. for Water Treatment Chemicals
September 7, 2021
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Submitted By: Lisa Rudloff, Executive Dir. of Parks, Recreation and Community
Services
Nabil Saba, P.E., Executive Director, Public Works Agency
Approved By: Kristine Ridge, City Manager
Item Description UOM QTY
Unit Price Extended Price Unit Price Extended Price Unit Price Extended Price Unit Price Extended Price
1 Calcium Hypochlorite, Granular Bag 50 $13.66 $683.00 no bid no bid $18.22 $911.00 no bid no bid
2 Calcium Hypochlorite, 3” Tablets (Pulsar Only)Bottle 5 $209.21 $1,046.05 no bid no bid $16.80 $84.00 $204.30 $1,021.50
3 Filtered Sodium Hypochlorite 12.5% Bulk Gal 2000 no bid no bid $1.39 $2,780.00 $1.24 $2,480.00 $3.97 $7,940.00
4 Bulk Chlorine, Hypochlorite Solution Gal 20000 no bid no bid $5.00 $100,000.00 $1.24 $24,800.00 $3.97 $79,400.00
5 Chlorine, Calcium Hypochlorite Granular Shock Bucket 5 no bid no bid no bid no bid $124.00 $620.00 no bid no bid
6 Black Algae Treatment Bottle 48 no bid no bid no bid no bid $27.55 $1,322.40 no bid no bid
7 Hydrochloric Acid 31% (Muriatic Acid)Case 15 no bid no bid $32.00 $480.00 $17.25 $258.75 no bid no bid
8 Bulk Hydrochloric Acid 31%, (Muriatic Acid)Gal 2000 no bid no bid $3.48 $6,960.00 $3.49 $6,980.00 $2.96 $5,920.00
9 Salt, Food Grade Cargill Sack 5500 no bid no bid no bid no bid $13.24 $72,820.00 $21.43 $117,865.00
10 Sodium Thiosulfate Pail 5 no bid no bid $61.50 $307.50 $52.10 $260.50 no bid no bid
11 Soda Ash Bag 40 no bid no bid $30.00 $1,200.00 $17.78 $711.20 $18.29 $731.60
12 Sodium Bicarbonate Bag 40 no bid no bid no bid no bid $22.09 $883.60 no bid no bid
13 Subtotal $1,729.05 $111,727.50 $112,131.45 $212,878.10
14 9.25% Sales Tax $159.94 $10,334.79 $10,372.16 $19,691.22
15 Total Bid $1,888.99 $122,062.29 $122,503.61 $232,569.32
16 1% Local Vendor Preference N/A N/A $1,225.04 N/A
17 Final Bid Amount as Determined by Basis of Award $1,888.99 $122,062.29 $121,278.57 $232,569.32
* A 1% Local Vendor Preference was applied to the bid from the Santa Ana vendor
Pollardwater
Newport News, VA
HASA, Inc.
Saugus, CA
Waterline Technologies Inc.*
Santa Ana, CA
Univar USA Inc.
Kent, WA
Exhibit 1