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Item # 18
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
August 17, 2021
TOPIC: City Facilities Security Enhancement and Maintenance
AGENDA TITLE
Award a Blanket Order Contract to Professional Access CCTV & Electrical in an Amount
not to Exceed $250,000 Annually for Implementation of Additional Security Measures on
an As-Needed Basis (Spec. No. 21-084) (Non-General Fund)
RECOMMENDED ACTION
Award a blanket order contract for implementation of additional security measures and
maintenance repair services to Professional Access CCTV & Electrical in the amount of
$225,000 plus a contingency of $25,000, for a total amount not to exceed $250,000
annually, for a one-year period beginning September 1, 2021, and expiring August 31,
2022, with provisions for two, one-year renewal options exercisable by the City Manager,
subject to non-substantive changes approved by the City Manager and City Attorney.
DISCUSSION
The Public Works Agency’s Building Maintenance Division is responsible for ensuring the
security card reader access equipment systems at various City facilities are in good repair
and in working order. City facilities with security card reader access systems include City
Hall, Ross Annex, the Corporate Yard, and other City facilities. Staff plans to augment
security measures by installing additional security card reader devices at the various
entrances at City Hall, Ross Annex and Corporate Yard.
In 2015, the City Council awarded a contract to Professional Access CCTV & Electrical
(PACE) for the implementation of enhanced security measures, which included the
installation of card reader devices at various City facilities. The PACE contract was
awarded as a result of a competitive bid process. Staff seeks to continue receiving
services from PACE and due to the patented proprietary features of the security system,
an exception to the competitive bidding process applies.
Approval of the contract will allow for implementation of enhanced security features, which
consists of restricting access to the elevators and departments on floors two through eight
at City Hall and two through four at the Ross Annex. In addition, and to allow for
unanticipated charges, a $25,000 contingency has been included in the contract amount.
Approve a Contract to Professional Access CCTV & Electrical
August 17, 2021
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ENVIRONMENTAL IMPACT
There is no environmental impact associated with the action.
FISCAL IMPACT
There is no fiscal impact at this time. Prior to utilizing any of these services, Public Works
Agency staff must receive Finance and Management Services Agency approval of
funding and accounts to be used to ensure funds are available under the authorization
and contract limit of $250,000 annually. Upon successful completion of the fiscal review,
a corresponding Notice to Proceed containing the specific scope and maximum
expenditure for the task order will be issued.
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency
Approved By: Kristine Ridge, City Manager