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HomeMy WebLinkAboutItem 22 - Sole Source Purchase Order for Art Wraps for Eight Fitness Courts Parks, Recreation, and Community Services www.santa-ana.org/parks Item # 22 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report July 6, 2021 TOPIC: Sole Source Purchase Order for Art Wraps for Eight Fitness Courts AGENDA TITLE: Sole Source Purchase Order to the National Fitness Campaign, LLC (NFC) for Art Wraps for Eight Fitness Courts for an Amount Not to Exceed $218,500 (Non-General Fund) RECOMMENDED ACTION Approve a sole source purchase order to the National Fitness Campaign, LLC (NFC) for Art Wraps for eight fitness courts in an amount not to exceed $218,500, subject to non- substantive changes approved by the City Manager and City Attorney DISCUSSION Since June 2019, the Parks, Recreation, and Community Services Agency (PRCSA) has worked toward the purchase and installation of eight fitness courts at the following parks: Jerome, El Salvador, Delhi, Cabrillo, Rosita, Thornton, Lillie King, and Heritage Parks. PRCSA will add graphics to the fitness courts through an artist grant program where artists will be selected to create art wraps for the exercise wall of the fitness courts. PRCSA is issuing a Call for Mural Proposals to Santa Ana-based artists or artist teams for a collection of digital designs for outdoor murals suitable for placement on eight of their new fitness courts. The selection panel will review and evaluate the applications and final design proposals based on criteria that may include, but is not limited to the following: Artistic merit Availability and ability to work for the term of the project Santa Ana-based artist/team For the fitness court located near the Southwest Senior Center, priority will be given to an artist/team that includes at least one artist who is 60+ years old An all-inclusive award of $5,000, to be provided by NFC per artist/team, is to cover all costs incurred by the artist in the course of designing the artwork. ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. Sole Source Purchase Order for Art Wraps for Eight Fitness Courts July 6, 2021 Page 2 1 8 5 0 FISCAL IMPACT Funds are budgeted and made available in the following account for the specified year: Fiscal Year Accounting Unit-Account # Fund Description Accounting Unit, Account Description Amount FY 21-22 01213020- 66220 Cannabis Public Benefit Fund PRCSA Youth Services- Improvements Other Than Building $218,500 EXHIBIT(S) 1. Quote Submitted By: Lisa Rudloff, Executive Director of Parks, Recreation and Community Services Approved By: Kristine Ridge, City Manager Parks, Recreation, and Community Services www.santa-ana.org/parks Item # 22 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report July 6, 2021 TOPIC: Sole Source Purchase Order for Art Wraps for Eight Fitness Courts AGENDA TITLE: Sole Source Purchase Order to the National Fitness Campaign, LLC (NFC) for Art Wraps for Eight Fitness Courts for an Amount Not to Exceed $218,500 (Non-General Fund) RECOMMENDED ACTION Approve a sole source purchase order to the National Fitness Campaign, LLC (NFC) for Art Wraps for eight fitness courts in an amount not to exceed $218,500, subject to non- substantive changes approved by the City Manager and City Attorney DISCUSSION Since June 2019, the Parks, Recreation, and Community Services Agency (PRCSA) has worked toward the purchase and installation of eight fitness courts at the following parks: Jerome, El Salvador, Delhi, Cabrillo, Rosita, Thornton, Lillie King, and Heritage Parks. PRCSA will add graphics to the fitness courts through an artist grant program where Santa Ana based artists will be selected to create art wraps for the exercise walls of the fitness courts. On April 8, 2021, the PRCSA is issuingissued a Call for Mural Proposals to Santa Ana- based artists or artist teams for a collection of digital designs for outdoor murals suitable for placement on eight of their new fitness courts. On June 23, 2021, The a selection panel will reviewed, and evaluated and selected the applications and eight artists final design probased on the below design criteriaposals based on criteria that may include, but is not limited to the following:  Artistic merit  Availability and ability to work for the term of the project  Santa Ana-based artist/team  For the fitness court located near the Southwest Senior Center, priority will be given to an artist/team that includes at least one artist who is 60+ years old NFC provided Aan all-inclusive award of $5,000 , to be provided by NFC per to each artist/team, is to cover all costs incurred by the artist in the course of designing the artwork. Sole Source Purchase Order for Art Wraps for Eight Fitness Courts July 6, 2021 Page 2 ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. FISCAL IMPACT Funds are budgeted and made available in the following account for the specified year: Fiscal Year Accounting Unit-Account # Fund Description Accounting Unit, Account Description Amount FY 21-22 01213020- 66220 Cannabis Public Benefit Fund PRCSA Youth Services- Improvements Other Than Building $218,500 EXHIBIT(S) 1. Quote Submitted By: Lisa Rudloff, Executive Director of Parks, Recreation and Community Services Approved By: Kristine Ridge, City Manager QUOTE City of Santa Ana 20 Civic Center Plaza Parks, Recreation and Community Services Agency, M23 SANTA ANA CA 92701 USA Date Apr 9, 2021 Expiry Oct 6, 2021 Quote Number QU-0640 Reference Local Art Program National Fitness Campaign LLC For all questions regarding this invoice, contact: info@nfchq.com Description Quantity Unit Price Tax Amount USD Fitness Court Public Art Program -Edge to Edge Back Wall Artwork Wraps -Custom Side Panels with Artist Bio -Custom Front Wall Artwork Wraps -Digitization of Art 8.00 25,000.00 9.25%200,000.00 Subtotal 200,000.00 TOTAL  CALIFORNIA 9.25%18,500.00 TOTAL USD 218,500.00 Terms Terms 1. PAYMENT TERMS Purchaser will pay Seller 100% of the Purchase Price within 30 days of the Delivery Date. Purchaser is responsible for payment of shipping costs, including packing, insurance and freight. These payment terms will apply unless other approved payment terms have been agreed to by both parties. 2. TAX EXEMPTION This quoted total is based upon Purchaser's tax exempt status, for which verifying documentation must be provided to Seller. If Purchaser is not tax exempt, sales tax will be applied before Purchase Price is to be considered final or binding. Registered Office: PO Box 2367, San Francisco, CA, 94126, USA.