HomeMy WebLinkAboutItem 11 - Insecticidal Latex Coating Services for Sewer Manholes Public Works Agency
https://www.santa-ana.org/pw
Item # 11
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
June 15, 2021
TOPIC: Insecticidal Latex Coating Services for Sewer Manholes
AGENDA TITLE
Award a Blanket Order Contract in an Amount Not to Exceed $500,000 to Golden Bell
Products, Inc., for Insecticidal Latex Coating Services for Sewer Manholes (Specification
21-068) (Non-General Fund)
RECOMMENDED ACTION
Award a blanket order contract to Golden Bell Products, Inc. for insecticidal latex coating
services in an annual amount not to exceed $100,000, for a total contract amount not to
exceed $500,000, including extensions, for a two-year term beginning June 15, 2021 and
expiring June 14, 2023, with provisions for three one-year renewal periods exercisable by
the City Manager and City Attorney, subject to non-substantive changed approved by the
City Manager and City Attorney.
DISCUSSION
The Public Works Agency’s Water Resources Division maintains a sanitary sewer system
consisting of 400 miles of pipeline and 9,000 manholes. Bug and insect infestation of the
manholes is controlled by applying an insecticidal latex coating. This manhole treatment
remains active for 18 months after application, making it a cost-effective and efficient
method to control insects. Due to the required specialized materials and equipment, the
City contracts with a private company for these services.
While the Santa Ana Municipal Code Section 2-807 requires that contracts for City
purchases be awarded through a competitive bid process, it allows for the direct award
whenever there is only one known service provider. Golden Bell Products, Inc. holds the
sole distribution and application rights for insecticidal latex coating within the state of
California. This contractor has been providing insecticidal latex coating services to the
City for several years, and also provides treatment services to approximately 85 other
cities and agencies throughout California, including the Los Angeles County Sanitation
District. The proposed contract will provide treatment for roughly 4,000 sanitary sewer
manholes on an annual basis.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with the action.
Insecticidal Latex Coating Services for Sewer Manholes
June 15, 2021
Page 2
1
7
8
5
FISCAL IMPACT
City staff will schedule services upon Purchase Order issuance. However, the contractor
will not be deployed until July 1, 2021. As a result, no expenses will be incurred during
FY 2020-21. Funds in the amount of $100,000 will be included in proposed budgets for
future years as follows:
Fiscal
Year
Accounting Unit
– Account #
Fund
Description
Accounting Unit, Account
Description
Amount
Contract (2-Year Term)
2021-22 05617640-62300 Sewer Fund
Sanitary Sewer Service,
Contract Services
Professional
$100,000
2022-23 05617640-62300 Sewer Fund
Sanitary Sewer Service,
Contract Services
Professional
$100,000
Renewal Options (1-Year Terms)
2023-24 05617640-62300 Sewer Fund
Sanitary Sewer Service,
Contract Services
Professional
$100,000
2024-25 05617640-62300 Sewer Fund
Sanitary Sewer Service,
Contract Services
Professional
$100,000
2025-26 05617640-62300 Sewer Fund
Sanitary Sewer Service,
Contract Services
Professional
$100,000
Total $500,000
EXHIBIT(S)
1. Golden Bell Products, Inc. Quote
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency
Approved By: Kristine Ridge, City Manager
952 N Batavia Street Orange, CA 92867 – Phone (714)363-3985 / Fax (714)997-4807 www.goldenbellproducts.com
Thursday, May 13, 2021
City of Santa Ana
Kathia Reyes
220 S. Daisy Ave. (M-85)
Santa Ana, CA 92703
Dear Katia:
Golden Bell Products to provide all labor, material and supplies required to coat sanitary sewer manholes with
INSECTA, insecticidal latex coating for sewer roach control.
SCOPE OF WORK
Golden Bell Products to perform the following items:
♦Apply INSECTA, an approved product for sewer roach control application in sanitary manholes.
♦Treat to depth of seven feet or less, with an approximate area of 100 square feet per manhole.
♦Will prepare and treat according to manufacturer’s specifications for preparation instructions.
♦Apply coating based on the manufacturers recommended label rates, five (5) manholes per gallon, not to
exceed three (3) pints per manhole.
♦Remove existing sewer manhole covers, scrape clean the inside of the cover area, spray Insecta, reseat the
cover and mark the reinstalled cover with a painted white line extending from the manhole cover to the
adjoining pavement, indicating that the cover has been reseated properly and firmly. Liability for damage
caused by covers that have been reinstalled and marked is limited to 24 hours. Covers that are damaged or
will not reseat properly will be immediately reported to the customer. Customer assumes all liability for
damages caused by covers that fail to properly reseat.
♦Mark each manhole cover with an identifying white dot after being treated.
♦Provide proper supervision at the job site during all phases of work.
♦Be responsible for coordinating the work to be done. Work will take place in accessible alleys, parking lots,
and streets.
♦Guarantee the application for eighteen (18) months from the date of treatment. If more than 50 living roaches
are found in a manhole during the warranty period, the manhole must then be retreated by Golden Bell
Products at no additional charge or obligation to Customer. Golden Bell Products will retreat any manhole
which inspections with photographs report live roaches within sixty (60) calendar days after notification;
providing more than 50 live roaches are found inside the manhole during two inspections occurring two days
apart.*
♦Will report number of manholes treated when submitting billing invoices. Golden Bell Products will indicate in
writing on each paper quarter section map, the number of manholes treated, applicators name initials with the
date of completion. This will serve as the record of application for the necessary Agencies and warranty
information.
EXHIBIT 1
♦ Customer will supply paper quarter section maps indicating exact locations of manholes, street names and
smart cover locations. Golden Bell Products will not be responsible for any damage to unidentified smart
covers.
♦ Customer will make accessible all designated manholes to be coated. If not accessible by service truck
Golden Bell Products will notify Customer.
♦ Customer will provide inspection and assistance where necessary.
♦ No more than 90 calendar days will elapse between date of notice to proceed and completion of the
application. A reasonable time for potentially unfavorable weather will be mutually agreed upon by Customer
and Golden Bell Products
♦ Requirements may be added or deleted from the above Scope of Work however these must be agreed upon
by both parties prior to the commencement of work.
♦ The cost of additional permits and/or licenses, other than those already required by the state, required within
city limits to perform work within that city will be assumed by the Customer.
Golden Bell Products will supply all appropriate insurance coverage required by the state licensing agencies to
apply roach control product to sewer manholes; if any additional insurance is required and available at additional
costs those costs will be assumed by the Customer.
Special Note: Some assistance with traffic control in heavily traveled areas may be required.
*NOTE: The Insecticidal-latex coating is not a repellent and therefore, will not repel roaches. They must rest on it
to eliminate them! Insecta is not a spot treatment product: for warranty to be in effect and for the best results all
manholes must be treated in the same area of the sewer system!
Pricing per Manhole Application costs:
For less than 1000 Manholes is $24.00 each.
For more than 1000 Manholes is $22.00 each.
(This is a service – No Sales Tax)
* There is a 150- manhole minimum for all jobs.
This service proposal is good through December 31, 2021. Thank you for this opportunity. If you have any
questions, please contact Michelle Webster at 714/363-3985.
Sincerely,
Michelle Webster
Program Manager