HomeMy WebLinkAboutItem 14 - Purchase of One Ford Super Duty F550 Platform Body Truck Public Works Agency
https://www.santa-ana.org/pw
Item # 14
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
June 15, 2021
TOPIC: Purchase of One Ford Super Duty F550 Platform Body Truck
AGENDA TITLE
Award a Purchase Order in the Amount of $82,512 to TransWest Truck Center, LLC for
One Ford Super Duty F550 Platform Body Truck (Specification No. 21-048) (Non-
General Fund)
RECOMMENDED ACTION
Authorize a one-time purchase and payment of purchase order to Transwest Truck
Center, LLC for one Ford Super Duty F550 Platform Body Truck in the amount of $82,512
plus a contingency of $5,000, for a total amount not to exceed $87,512, subject to non-
substantive changes approved by the City Manager and City Attorney.
DISCUSSION
The Public Works Agency’s Maintenance Services Division is in need of a platform body
truck to replace the existing vehicle in the aging fleet of work equipment. The platform
body truck (vehicle) is a vital multi-function, all-purpose vehicle with a large flatbed
surface and removable side railings to load/unload materials efficiently. The vehicle also
contains a 500-gallon water tank used to water trees and for roadway dust control
measures. In addition, the vehicle is vital when deployed as part of the City’s emergency
response to rain and windstorm related debris and after hour’s emergency service calls.
The existing vehicle is a 2008 model, which has reached the end of its useful lifecycle,
and has become unreliable, directly leading to public service delays. The vehicle exceeds
the City Fleet Services Division’s recommended Equipment Lifecycle Guidelines, earning
a “terrible” rating based on industry standards from the Municipal Equipment Maintenance
Association, the National Association of Fleet Administrators, and the American Public
Works Association.
The Notice Inviting Bids was advertised on April 7, 2021, on the City’s online bid
management and publication system. A summary of the bid invitation and bids received
is as follows:
325 Vendors were notified
20 Santa Ana vendors were notified
15 Vendors downloaded the bid packet
Award Purchase Order for Ford Super Duty F550
June15, 2021
Page 2
1
7
8
7
3 Bids received
0 Bids received from Santa Ana vendors
Three bids were received and opened on April 28, 2021, and evaluated as follows:
Vendor Location Amount
TransWest Truck Center LLC Fontana, CA $82,511.40
South Bay Ford Lincoln Hawthorne, CA $88,512.40
Fairway Ford Sales Inc. Placentia, CA $93,961.13
The bid submitted from TransWest Truck Center, is responsive to the specifications and
meets the City’s requirements. Additionally, there are no Ford dealerships in Santa Ana.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with the action.
FISCAL IMPACT
Funds in the amount of $87,512 are available for expenditure in the current Fiscal Year
2020-21 as follows:
Fiscal
Year
Accounting Unit-
Account #
Fund
Description
Accounting Unit,
Account Description Amount
2020-21 06817640-66400 Sanitation
Fund
Public Works-
Environment/Sanitation,
Machinery & Equipment
$87,512
Total $87,512
EXHIBIT(S)
1. List of Abstract Bids
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency
Approved By: Kristine Ridge, City Manager
Item Description Fairway Ford Sales Inc
Placentia, CA
South Bay Ford Lincoln
Hawthorne, CA
Transwest Truck Center LLC
Fontana, CA
1
Ford Super Duty F-550 Model Year 2022 or Newer, Base Model as
specified $85,996.00 $44,422.00 $75,217.63
2 Platform Body as specified $0.00 $36,500.00 $0.00
3 Lighting Modification as specified $0.00 $0.00 $0.00
4 Documentation Fee $0.00 $85.00 $115.00
5 9.25% Sales Tax $7,954.63 $7,493.15 $6,968.27
6 Subtotal $93,950.63 $88,500.15 $82,300.90
7 Destination and Delivery (Non Taxable)$0.00 $0.00 $200.00
8 California Tire Fee (Non Taxable)$10.50 $12.25 $10.50
9 Misc. Fees (Non Taxable)$0.00 $0.00 $0.00
10 Total Price per vehicle $93,961.13 $88,512.40 $82,511.40
11 1% Local Vendor Preference N/A N/A N/A
12 Final Bid Amount as Determined by Basis of Award $93,961.13 $88,512.40 $82,511.40
CITY OF SANTA ANA
EXHIBIT 1