HomeMy WebLinkAboutItem 33 - Proposed Youth Commission Bylaw Amendments Parks, Recreation, and Community Services
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Item # 33
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
June 15, 2021
TOPIC: Proposed Youth Commission Bylaw Amendments
AGENDA TITLE:
Proposed Youth Commission Bylaw Amendments
RECOMMENDED ACTION
Adopt a resolution amending the Youth Commission bylaws.
DISCUSSION
On November 17, 2015, the Santa Ana City Council approved the Youth Commission
bylaws (Exhibit 1).
In November 2018, the voters approved a Charter modernization initiative put forth by the
City. The voters approved removing certain sections regarding the Personnel Board,
Parks and Recreation Board, and Planning Commission with the intent that these sections
would be related to the SAMC where the bulk of the provisions regarding the City’s Boards
and Commissions were already located. The Boards and Commission Ordinance
Amendment incorporates the sections removed from the City Charter and reorganizes
Chapter 2 (Administration) to include all Boards, Commissions, and Committee in one
location within the SAMC. This includes, provisions regarding the Environmental
Transportation Advisory Committee (ETAC), which were previously located in Chapter
33. The Ordinance amendment also cleaned up other provisions of Chapter 2 by
eliminating outdated sections and grouping certain administrative provisions together in
the section entitle “In General.”
Several City departments worked collectively to recommend revisions to these portions
of Chapter 2 of the SAMC to update and streamline the provisions. On August 18, 2020,
the City Council approved the first reading of an ordinance to amend Santa Ana Municipal
Code (SAMC) Articles I and IV of Chapter 2 and repealing SAMC Sections 33- 183 and
33- 184 related to certain City boards and commissions.
On August 18, 2020, the City Council approved the first reading of an Ordinance to amend
Santa Ana Municipal Code (SAMC) Articles I and IV of Chapter 2 and repealing SAMC
sections 33- 183 and 33- 184 related to certain City Boards and Commissions.
Proposed Youth Commission Bylaw Amendments
June 15, 2021
Page 2
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7
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On September 1, 2020, the City Council adopted an Ordinance of the City Council
amending SAMC Chapter 2, Articles I and IV and repealing Santa Ana Municipal Code
Sections 33-183 and Sections 33-184.
On April 23, 2021, the Youth Commission reviewed and discussed the proposed bylaw
amendments.
On May 21, 2021, the Youth Commission by majority vote recommend the City Council
approve the proposed bylaws.
Amendments to the SAMC related to the Youth Commission requires bylaw
amendments. The bylaw amendment process includes the following:
1. Youth Commission review and discuss proposed bylaw amendments.
2. Legal counsel review and provide input to proposed bylaw amendments.
3. Youth Commission review the amended bylaws and by majority vote recommend
the City Council approve the proposed bylaws.
4. City Council approve bylaws pursuant to SAMC Section 2-453.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
There is no fiscal impact associated to this action.
EXHIBIT(S)
1. Current Youth Commission Bylaws
2. Proposed Youth Commission Bylaws
3. Resolution
Submitted By: Lisa Rudloff, Executive Director of Parks, Recreation and Community
Services
Approved By: Kristine Ridge, City Manager
Exhibit 1
Exhibit 1
Exhibit 1
Exhibit 1
Exhibit 1
Exhibit 1
Exhibit 1
PROPOSED
YOUTH COMMISSION BYLAWS
1.0 NAME
The name of this advisory body of the City of Santa Ana shall be the Youth
Commission (hereinafter “Commission”).
2.0 RESPONSIBILITIES AND DUTIES OF COMMISSION
2.1 Act in an advisory capacity to the city council in matters pertaining to youth
and teen services, programs, and cooperation with other public and/or
private agencies;
2.2 Act in an advisory capacity and consider the proposed annual budget for the
parks, recreation and community services agency and make
recommendations regarding youth services to the city manager and/or city
council;
2.3 Act in an advisory capacity to the city council in recommending policies
and/or legislation for improving the position of the youth in the City of Santa
Ana; and
2.4 Perform such other duties as may be directed by the city council.
3.0 MEMBERSHIP
Except as otherwise specified in the city charter, the members of the commission
shall be appointed, and may be removed, by the city council, subject in both
appointment and removal by the affirmative votes of a majority of the members.
3.1 VACANCIES
Vacancies arising from whatever cause shall be filled pursuant to Santa
Ana Municipal Code Section 2-326.
3.2 REMOVAL
A Commissioner may be removed by the city council from the
commission in the following circumstances:
3.2.1 Absent from two (2) regular meetings consecutively without
permission of the commission expressed in its official minutes;
or
3.2.2 Fails to attend at least one-half of the regular meetings within
a calendar year; or
3.2.3 Is convicted of a crime involving moral turpitude; or
3.2.4 Ceases to be a resident of the city.
4.0 OFFICERS
The commission shall elect from its members a chairperson and vice chairperson,
each of whom shall serve in such position for the term of one (1) year. No member
shall serve in the position of chairperson for more than one (1) term.
Exhibit 2
Proposed Youth Commission Bylaws
Page 2 of 2
4.1 ELECTION
The election of each chairperson and vice -chairperson shall be held
annually at the July meeting and officers assume their elected positions
at the August meeting.
4.2 CHAIR
The Chair shall be responsible for the general supervision, direction, and
control of the business and affairs of this Commission. The Chair shall
preside over all meetings and represent the Commission, the City
Council and City staff.
4.3 VICE CHAIR
In the absence or resignation of the Chair, the Vice Chair shall perform
all of the duties of the Chair, and in so acting, shall have all of the authority
of the Chair. The Vice Chair shall have such other powers and perform
such other duties as may be prescribed by the Commission.
5.0 MEETINGS
All meetings shall be open to the public and shall conform to the provisions of the
“Ralph M. Brown Act”.
5.1 AGENDA
Agenda items may be submitted thirty-days in advance by any
Commissioner upon notification to the Chair or City liaison. The agenda
shall be established with items as coordinated by the Chair and
Recording Secretary.
5.2 PROCEDURES
Robert’s Rules of Order shall govern the general conduct of meetings.
5.3 QUORUM
A majority of the Commission Members shall constitute a quorum. A
majority vote of all Commission Members shall be required to carry a
motion, proposal and/or resolution.
5.4 REGULAR MEETINGS
Regular meetings of the Commission are scheduled for the First
Wednesday of the month. All regular meeting agendas shall be posted
in a location accessible to the public at least 72 hours before the time of
the meeting and must describe the business to be transacted. The Chair
and Recording Secretary may cancel meetings for any reasons deemed
unnecessary or infeasible to hold the scheduled meeting.
Exhibit 2
LR 6/15/21
Resolution No. 2021-XXX
Page 1 of 2
RESOLUTION NO. 2021-XXX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA
APPROVING REVISED BYLAWS FOR THE YOUTH COMMISSION
WHEREAS, on September 1, 2020, Ordinance No. NS-2992 was adopted by the City
Council, modernizing the municipal code by organizing and consolidating all boards, commission,
and committee matters into Chapter 2; and
WHEREAS, Ordinance No. NS-2992 made changes to various municipal code provisions
relating to the City’s appointed boards and commission including centralizing the general
requirements applicable to all boards and commission in one location;
WHEREAS, revised bylaws for the Youth Commission were developed to be in alignment
with Ordinance No. NS-2992 in this respect and others; and
WHEREAS, Santa Ana Municipal Code Section 2-453 requires that the City Council
approve the Youth Commission bylaws.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Santa Ana as
follows:
Section 1. The revised bylaws for the Youth Commission, attached as Exhibit A, are
hereby approved.
Section 2. This Resolution shall take effect immediately upon its adoption by the City
Council, and the Clerk of the Council shall attest to and certify the vote adopting this Resolution.
ADOPTED this ___ day of June, 2021.
Vicente Sarmiento
Mayor
APPROVED AS TO FORM:
Sonia R. Carvalho, City Attorney
By:
Laura A. Rossini
Chief Assistant City Attorney
Exhibit 3
LR 6/15/21
Resolution No. 2021-XXX
Page 2 of 2
AYES: Councilmembers
NOES: Councilmembers
ABSTAIN: Councilmembers
NOT PRESENT: Councilmembers
CERTIFICATE OF ATTESTATION AND ORIGINALITY
I, DAISY GOMEZ, Clerk of the Council, do hereby attest to and certify the attached Resolution
No. 2021-XXX to be the original resolution adopted by the City Council of the City of Santa Ana
on June___, 2021.
Date:
Daisy Gomez
Clerk of the Council
City of Santa Ana
Exhibit 3