HomeMy WebLinkAboutItem 10 - Ford Super Duty Dump Trucks Public Works Agency
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Item # 10
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
June 1, 2021
TOPIC: Ford Super Duty Dump Trucks
AGENDA TITLE
Award a Purchase Order in the Amount of $438,916 to Western Truck Exchange for Five
Ford Super Duty F550 Stake Bed Dump Body Trucks (Specification No. 21-029) (Non-
General Fund)
RECOMMENDED ACTION
Authorize a one-time purchase and payment of purchase order to Western Truck
Exchange for five Ford Super Duty F550 Stake Bed Dump Body Trucks, in the amount of
$418,916 plus a contingency of $20,000, for a total amount not to exceed $438,916,
subject to non-substantive changes approved by the City Manager and City Attorney.
DISCUSSION
The Public Works Agency, Fleet Services Division is responsible for the acquisition,
maintenance, repair, and replacement of vehicles, trucks, and maintenance equipment.
The Public Works Agency Maintenance Services Division is in need of five new stake bed
dump body trucks to replace the existing vehicles in the aging fleet of work equipment.
The stake bed dump body truck (vehicle) is a vital vehicle that allows staff to perform
various tasks efficiently during the course of daily field operations requiring
hauling/moving of heavy equipment and objects, such as tree trunks, and debris and
rubbish from illegal dumping. This vehicle is crucial and heavily utilized in responding to
homeless-related request for service to locations with challenging terrain requiring
earth/soil clearing, including within the Santiago Creek and similar terrain. In addition, the
vehicle is vital when deployed as part of the City’s emergency response to rain and wind
storm-related debris and after hour’s emergency service calls.
The current vehicles are 1997 to 2008 models, have reached the end of their useful
lifecycle, and have become unreliable, directly leading to public service delays. The
vehicles exceed the Fleet Services Division’s recommended Equipment Lifecycle
Guidelines, earning a “terrible” rating based on industry standards from the Municipal
Equipment Maintenance Association, the National Association of Fleet Administrators,
and the American Public Works Association.
Award Purchase Order for Ford Super Duty F550 Stake Bed Trucks
June 1, 2021
Page 2
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The Notice Inviting Bids was advertised on March 4, 2021, on the City’s online bid
management and publication system. A summary of the bid invitation and bids received
is as follows:
194 Vendors were notified
20 Santa Ana vendors were notified
8 Vendors downloaded the bid packet
3 Bids received
0 Bids received from Santa Ana vendors
Three bids were received and opened on March 25, 2021, and evaluated as follows:
Vendor Location Amount
South Bay Ford Lincoln Hawthorne, CA $86,109.91
Transwest Truck Center LLC Fontana, CA $85,146.01
Western Truck Exchange Los Angeles, CA $83,783.14
The bid submitted by Western Truck Exchange is responsive to the specifications and
meets the City’s requirements. There are no Ford dealerships in Santa Ana.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with the action.
FISCAL IMPACT
Funds in the amount of $438,916 are available for expenditure in the current Fiscal Year
2020-21 as follows:
Fiscal
Year
Accounting Unit-
Account #
Fund
Description
Accounting Unit,
Account Description Amount
2020-21 06817640-66400 Sanitation
Fund
Public Works-
Environment/Sanitation,
Machinery & Equipment
$438,916
Total $438,916
EXHIBIT(S)
1. Abstract of Bids
Submitted By: Nabil Saba, P.E., Executive Director – Public Works Agency
Approved By: Kristine Ridge, City Manager
CITY OF SANTA ANA
Item Description
South Bay Ford
Lincoln
Hawthorne, CA
Transwest Truck
Center LLC
Fontana, CA
Western Truck
Exchange
Los Angeles, CA
1
Ford Super Duty F550 Model Year 2022 or
Newer, Base Model as specified $41,299.13 $45,855.60 $41,557.00
2 Stake Bed Dump as specified $37,400.00 $31,799.00 $34,958.00
3 Documentation Fee $85.00 $85.00 $80.00
4 9.25% Sales Tax $7,287.53 $7,190.91 $7,077.64
5 Subtotal $86,071.66 $84,930.51 $83,672.64
6 Destination and Delivery (Non Taxable) $0.00 $175.00 $100.00
7 California Tire Fee (Non Taxable) $12.25 $10.50 $10.50
8 Misc. Fees (Non Taxable) $26.00 $30.00 $0.00
9 Total Price per vehicle $86,109.91 $85,146.01 $83,783.14
10 1% Local Vendor Preference N/A N/A N/A
11 Final Bid Amount as Determined by Basis of Award $86,109.91 $85,146.01 $83,783.14
EXHIBIT 1