HomeMy WebLinkAboutItem 08 - Contract to Repair and Renovate Ballpark Fencing at Various Parks Parks, Recreation, and Community Services
https://www.santa-ana.org/parks
Item # 8
City of Santa Ana
20 Civic Center Plaza, Santa Ana, CA 92701
Staff Report
June 1, 2021
TOPIC: Contract to Repair and Renovate Ballpark Fencing at Various Parks
AGENDA TITLE:
Award a Purchase Order Contract to Repair and Renovate Ballpark Fencing in an Amount
Not to Exceed $272,750 (Specification No. 21-015) (General and Non-General Fund)
RECOMMENDED ACTION
Authorize a one-time purchase and payment of purchase order contract to renovate
fencing at eight ballfields to J & A Fence in the amount of $272,750, subject to non-
substantive changes approved by the City Manager and City Attorney.
DISCUSSION
An invitation for Bids to renovate the ballpark fencing at eight City parks (El Salvador,
Delhi, Riverview, Rosita, Madison, Adams, Morrison and Heritage Parks) was advertised
on March 24, 2021, on the City’s online bid and management publication system. A
summary of the Invitation for Bids and bids received is as follows:
155 Vendors notified
9 Santa Ana vendor notified
26 Vendors downloaded the bid packet
7 Bids received
0 Bid received from a Santa Ana vendor
The bids were received and opened on April 14, 2021, and evaluated (Exhibit 1). J & A
Fence is the lowest, responsive to specifications, and meet the City’s requirements.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
Funds are budgeted and available in the following accounts, but due to the fact that the
award of the purchase order is at the end of the fiscal year, the City does not expect
expend the funds in Fiscal Year 2020-2021, and that departments have already submitted
fiscal year 2021-2022 budget information a request to carryover funds in the accounts
below will be submitted as part of the City-Wide carryover process. The citywide carryover
Contract to Repair and Renovate Ballpark Fencing at Various Parks
June 1, 2021
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request is normally presented to the City Council in September/October after year-end
balances of the prior year are available. Therefore, in order to not delay the project by
several months, staff will begin progress on the project and expend funds in the accounts
below with the understanding that approval of the carryover request will occur at a future
date.
Fiscal Year Accounting Unit-
Account #
Fund
Description
Accounting Unit,
Account Description
Amount
2021-2022 05113263-62320 Capital Outlay
Fund
PRCSA-Maintenance &
Repair Buildings &
Ground
$228,000
2021-2022 01113250-62320 General Fund PRCSA-Maintenance &
Repair Buildings &
Ground
$44,750
EXHIBIT(S)
1. Abstract of Bids
Submitted By: Lisa Rudloff, Executive Director of Parks, Recreation and Community
Services
Approved By: Kristine Ridge, City Manager
ABSTRACT OF BIDS
RENOVATION OF BALLFIELD FENCING (21-015)
Item
Replace/Renovate Fencing
LOCATION
J & A Fence
Azusa, Ca
J. CARDENAS INC.
Victorville, Ca
Quality Fence Co
Inc.
Paramount, Ca
1 El Salvador Park $56,125.00 $86,250.00 $82,602.00
2 Delhi Park $23,370.00 $24,313.00 $13,916.00
3 Riverview Park $55,127.00 $96,000.00 $127,857.00
4 Rosita Park $23,376.00 $31,063.00 $47,966.00
5 Madison Park $46,874.00 $32,500.00 $62,082.00
6 Adams Park $23,128.00 $26,875.00 $21,728.00
7 Morrison Park $22,375.00 $21,975.00 $11,872.00
8 Heritage Park $22,375.00 $29,375.00 $15,168.00
Total Offer:$272,750.00 $348,351.00 $383,191.00
Item
Replace/Renovate Fencing
LOCATION
Izurieta Fence
Company, Inc.
Los Angeles, Ca
Econo Fence, Inc.
Riverside, Ca
Moore Fence
Company Inc
Perris, Ca
1 El Salvador Park $126,605.94 $147,865.00 $226,394.00
2 Delhi Park $49,256.34 $48,165.00 $43,773.00
3 Riverview Park $164,296.65 $214,420.00 $213,277.00
4 Rosita Park $106,442.69 $88,850.00 $146,624.00
5 Madison Park $121,241.04 $136,750.00 $152,348.00
6 Adams Park $79,829.44 $63,735.00 $85,894.00
7 Morrison Park $52,863.74 $68,130.00 $45,310.00
8 Heritage Park $56,496.37 $36,820.00 $56,035.00
Total Offer: $757,032.21 $804,735.00 $969,655.00
Lightning Fence
Company
Escondido, Ca
$102,600.00
$28,900.00
$116,100.00
$55,700.00
$77,200.00
$47,400.00
$25,800.00
$25,600.00
$479,300.00