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Home My WebLink AboutItem 11 - Local Street Preventative Maintenance FY 20-21Public Works Agency https://www.santa-ana.org/pw Item # 11 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report June 1, 2021 TOPIC: Local Street Preventative Maintenance FY 20-21 AGENDA TITLE Award a Construction Contract to Hardy and Harper, Inc. in the Amount of $1,532,000 for the Local Street Preventative Maintenance FY 20-21 Project with an Estimated Project Delivery Cost of $2,120,419 (Project No. 21-6907) (Non -General Fund) RECOMMENDED ACTION 1. Award a construction contract to Hardy and Harper, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $1,532,000, for construction of the Local Street Preventative Maintenance FY 20-21, for the term beginning June 1, 2021 and ending upon project completion, and authorize the City Manager to execute the contract subject to nonsubstantive changes approved by the City Manager and the City Attorney. 2. Approve the Project Cost Analysis for a total estimated construction delivery cost of $2,120,419, which includes $1,532,000 for the construction contract, $230,119 for contract administration, inspection and testing, and a $358,300 project contingency for unanticipated or unforeseen work. DISCUSSION The City's Pavement Management Program has been developed to identify the preventive maintenance requirements for the City's street network. The local street segments (Exhibit 1) recommended for the Fiscal Year 2020-21 Local Street Preventative Maintenance Capital Improvement Project have been identified as high priorities for slurry seal. The recommended work consists of preparing the roadway by performing minor pavement repairs, including the following localized replacement of asphalt concrete pavement, followed by slurry seal resurfacing, crack seal, striping, and signage. The improvements also include replacement of damaged concrete curbs, gutters, sidewalks, and curb ramps. Once completed, this project will improve the City's overall pavement condition, enhance the visual appeal of the street, upgrade ride quality, and support compliance with Americans with Disability Act (ADA) standards. Award Construction Contract to Hardy and Harper, Inc. June 1, 2021 Page 2 Public Outreach and Contractor Participation To provide an opportunity for local vendors to submit bids, the City notified a total of 939 regional vendors via PlanetBids, many of which are Santa Ana based. Twenty-eight vendors requested bidding documents, and a total of five bids were received. Bids were not received from any Santa Ana contractors. As legally required, a Notice Inviting Bids was advertised in the Orange County Register newspaper on April 1, and 9, of 2021. The project was also advertised in PlanetBids from March 30, 2021 through April 21, 2021. Bids were received electronically via PlanetBids on April 21, 2021. Bid Results Summary RANK BIDDER'S NAME LOCATION BASE BID 1 Hardy and Harper, Inc. Lake Forest $1,532,000 2 R.J. Noble Company Orange $1,579,789 3 All American Asphalt Corona $1,581,560 4 Excel Paving Co Long Beach $1,677,582 5 EBS General Engineering Inc. Corona $1,831,532 A total of five bids were received, and all were deemed responsive. Hardy and Harper, Inc. submitted the lowest responsive base bid in the amount of $1,532,000 (Exhibit 2). As specified in the bid documents, the lowest bid shall be determined on the basis of the Base Bid. Based on the bid analysis and a contractor's reference check, staff recommends awarding the construction contract to Hardy and Harper, Inc., in the amount of the base bid totaling $1,532,000 (Exhibit 3). Project Delivery To deliver a complete project, in addition to the construction contract, the estimated total project delivery cost includes construction administration, inspection, and testing, along with an allowance for contingencies to account for unexpected or unforeseen conditions. Construction administration and inspection includes construction management; implementation of the City's Community Workforce Agreement requirements, inspection of the Contractor's work to ensure contract compliance, workmanship, quality, and materials testing. As indicated in the Cost Analysis (Exhibit 4) and as summarized in the table below, the estimated total construction delivery cost of the project is $2,120,419. Award Construction Contract to Hardy and Harper, Inc. June 1, 2021 Page 3 Project Item Total Construction Contract $1,532,000 Construction Administration, Inspection, Testing $230,119 Contingencies $358,300 TOTAL CONSTRUCTION DELIVERY COST $2,120,419 ENVIRONMENTAL IMPACT In accordance with the California Environmental Quality Act, the recommended actions are exempt from further review. Categorical Exemption Environmental Review No. ER- 2021-38 was filed for the project. FISCAL IMPACT As indicated in the Cost Analysis, the estimated total construction delivery cost of the project is $2,120,419, which includes construction, contract administration, inspection, testing, design engineering, and an authorized contingency of $358,300. The following table summarizes the funds budgeted for expenditure to deliver construction of this project. All Funds are available for expenditure in Fiscal Year 2020- 21. Fiscal Accounting Unit - Fund Accounting Unit - Y Year Account No. Description Account No. Amount (Project No.) Description EXISTING BUDGET Measure M- Measure M2 Local 2020-21 03217662-66220 Street Fairshare, $2,120,419 (21-6907) Construction Improvements Other Than Building Total $2,120,419 EXHIBIT(S) 1. Location Map 2. Bid Proposal 3. Construction Contract 4. Cost Analysis Submitted By: Nabil Saba, P.E., Executive Director — Public Works Agency Approved By: Kristine Ridge, City Manager i0:I:n:3ifi SANTAANA Project No. 21-6907. Uai Local Street Preventative Maintenance PUBLIC WORKS AGENCY I FY 21-22 City of Santa Ma page 1 of 7 Local Street Pr—e®ative Malntef+acce FY 2020-21 (Proled 21-MOI), brdrfing an 0414114021 2:00 PM fPOTq Pnnfed 04l2212021 EXHIBIT 2 Bid Results Bidder Details Vendor Name Hardy & Harper, Inc. Address 32 Rancho Circle Lake Forest, California 92603 United States Respondee Ashlie Blanchard Respondee Title Bid Coordinator Phone 714444-1851 Email ablanchard@hardyandharper.com Vendor Type CADIR License # 215952 CADIR Bid Detail Bid Format Electronic Submitted 04/21/2021 1:49 PM (PDT) Delivery Method Bid Responsive Bid Status Submitted Confirmation # 251064 Ranking 0 Respondee Comment Buyer Comment Attachments File Title File Name Fite Type CITY OF SANTAANA BID BOND - 04202021.pdf CITY OF SANTAANA BID BOND - 04202021.pdf General Attachments SANTAANA-GENERAL ATTACHMENTSO4212021.pdf SANTAANA-GENERAL ATTACHMENTSO4212021.pdf General Attachments CITY OF SANTAANA OWNERSHIP AFFIDAVIT - CITY OF SANTAANA OWNERSHIP AFFIDAVIT - General 04202021.pdf 04202021.pdf Attachments CITY OF SANTAANA NONCOLLUSION - 04202021.pdf CITY OF SANTAANA NONCOLLUSION - 04202021.pdf General Attachments Page 2 of 3 City of Santa Ana Local Street Preventative Mamtanance FY 2920-21 (Project 21-69071, bidding on 0412112021 2!00 PM (PDT) Printed 04122/2021 Line Items Discount Terms No Discount item Item Type Item Desatppon UOM OTY LIM Ph- Cne Twat Response Comment e Code $1532,000 Mao Bass Bid It.— fa I - 111) CY 430 S35-000a $15,050.0000 Yes I Uncl—flied Eaca'.ation' SF 386NO $0-100o S73.511.0000 Yes 2 Cud Mil! 07 TN 5250 S70-0000 S367500.0000 Yes 3 Asphan Comets IAC Pavement!' 4 Rudhetr2Ad FmutsianAWragate SlunY iRFAS1 TyP9 It' TN 950 S577,am W8,150.000o Yes LF 460 $41.0000 S1a.eM0000 Yes 5 PCC Cure & Gutter IA-2-6 I' SF 4000 SS 25M S21,0M 0000 Yes 6 FCC Curb Ramp' SF 35M 53.70W S112000000 Yes 7 PCC SA—dik- SF 7BOo 524.OD90 $W8 200.0000 Yes 6 PCC Cross Golfer' EA 25 $450.9W0 S11250 0000 Yes 9 Tree Rook Shave- 10 Adjust Manhow Frame 8 C—r to Fan hed Grads FA 20 S950.0000 Sio.000.0000 Yes 11 Adjust Water Val— From 9 Cover to Fmished Crade EA 20 Sg75A0W S119.5015 00no Yes LS 1 S156.779.000 S166770OwO Yes 12 Crack Sealing 13 Protection of Surlaee UTAIV Frames and Covers LS 1 53.560.0w0 S3.500.O0w Yes 14 Remaye erlWay btnping, pavement legends, and malketa 1.5 1 S20,t100.0WU $20,000-OOW Yes 16 Install TrAc Loops Type E and D Bike Mps EA B $5w 0000 53.GW.wOO YOU 1.5 r 530.DDO o0W $30 GM DODO Yos 16 Srgnmg A 5tnpug 17 Project Ad—Usamen190n FA 2 $750 OWO $15W 0000 Yes l5 1 S15,0MODUO $15.00g.GOOD Yes I6 Consfruciian Perms Asterisk Ncles IP9r Section 3.2 0l Standard Spacirc tmnsi - NOT part o1 Total aid Calculation $0A000 ' = The quantity Ier (lbs bid Item ¢ show for lad waaparisan only. This hid nem shag not be suhled to the'25%' hmd as doped M 3a0ion 3-2 0! the Standard 3peci6ratroaS This tad item $her —1 he subject to the -254o gmg as staled in S-Jra, 3-2 of the Slandard ea 0 50 am SO.0000 Yes 10 $peca6catlond- The actual amount for this item will be dlclatod by the actual auamitry used. and the AgoncY eeaurves IM aghl W ,naease or dedeaso" 4uanhfy W IM gem accordingly. 20 t d This bid item is considored a SDoc alry item par Section 2.32 og me Standard 9p941BCaiien8. ea 0 S0 0000 50.0000 Yae PlannTR.:ts -^_ City of Santa Ana LucaF Streel Prevenli Marnlenance FY 2020 21 tProlect 21-6967). Wdmy nn Q4l21i2021 2 00 PM IPUT) Page 3 a1 3 Prinled 04122l2021 Line Item Subtotals Section TrOe Base Bid Items (p1 - 181 Asti Moles (Per Section 3.2 of Standard Specllicalions) - NOT part of Total Bid Calculation Une Total $1,532.Ooo 0000 $0 0000 Grand Total $1,532,000.0000 CITY OF SANTA ANA COMMUNITY WORKFORCE AGREEMENT COMPLIANCE REQUIRED CONTRACT DOCUMENTS FOR PROJECT NO. 21-6907 LOCAL STREET PREVENTATIVE MAINTENANCE FY 20-21 PREPARED UNDER THE SUPERVISIONS OF: 7 ; a r r{CE NO.4a603E EXP, 6/30/22 �� 3I2512g21 Kenny Nguyen DATE 20 CIVIC CENTER PLAZA M-22 CITY HALL - ROSS ANNEX SANTA ANA, CA 92701 SANTA ANA �IPWA� PUBLIC WORKS AGENCY Prospective bidders may obtain Bid Documents, Project Specifications and Plans via PlanetBids: htt s:Llwww. lanetbids.com/pottallportal.ct Com an ID=20137 CITY OF SANTA ANA TABLE OF CONTENTS PROJECT NO.: 21-6907 LOCAL STREET PREVENTATIVE MAINTENANCE FY 20-21 SECTION f ITEM PAGE _ADVERTISEMENT NoticeInviting Bids..................................................................................................................... iv Mapof City Hall...... ........................ ............................................................................................ vii INSTRUCTIONS TO BIDDERS Instructions to Bidders for Proposal Submission .................. PROPOSAL N2Proposal................................................................................................................................. P-1 Bidder's Statement.... ... ...........................................................................................................I P-3 Contractor's Licensing and Registration Statement.................................................................... P-4 Prevailing Wage Compliance and Monitoring Statement........................................................... P-5 OwnershipAffidavit ................................................................................... ............................... P-6 BidBond..................................................................................................................................... P-7 Listof Sub-Contractors.............................................................................................................. P-8 References................................................................................................................................... P-9 AdditionalReferences................................................................................................................ P-10 Non -Collusion Affidavit........................................................................................................... P-11 Non -Discrimination Certificate................................................................................................. P-12 Statement Regarding Apprenticeship Requirements.................................................................P-14 Statement Regarding "Anti -Kickback" Requirements.............................................................. P-15 Public Contract Code Section 10162 Questionnaire.................................................................. P-16 Statement Regarding Community Workforce Agreement (CWA) Requirements .................... P-17 SPECIFICATIONS Part 1- General Provisions Section1 General..........................................................................................................................I Section2 Scope of the Work....., ...............................................................................................4 Section 3 Control of the Work......................................................................................................6 Section4 Control of Materials..................................................................................................... I I Section 5 Legal Relations and Responsibilities........................................................................11 Section 6 Prosecutionand Progress of the Work.........................................................................14 Section 7 - Measurement and Payment..........................................................................................15 Section 8 Facilities for City Personnel............................................................................ Not Used Section 9 - Claims Resolution Procedures...................................................................................16 Part 4 - Existing Improvements Section402 Utilities..................................................................................................................21 Part 6 - Temporary Traffic Control Section600 - Access....................................................................................................................22 Section 601 - Temporary Traffic Control for Construction and Maintenance Work Zones..................................................................................................................................23 rev. 021011202 1 i CITY OF SANTA ANA TABLE OF CONTENTS PROJECT NO_: 21-6907 LOCAL STREET PREVENTATIVE MAINTENANCE FX 20-21 SECTION / ITEM PAGE 1,00 Special Provisions - Construction 1,01 Rock Products....................................................................................................................24 1.02 Relative Compaction Tests................................................................................................24 1.03 Clearing and Grubbing,..................................................................................................24 1.04 Unclassified Excavation..................................................................................................24 1.05 Subgrade Preparation................................................................................ .......................24 1.06 Cold Milling... ...................................................................................., .....................I....1.25 1.07 Slurry Sea] Surfacing.........................................................................................................25 1,08 Asphalt Concrete...............................................................................................................27 1.09 Pavement Fabric..............................................................................................................29 1.10 Asphalt Rubber Hot Mix (ARHM)................................................ ................................29 1.11 Crack Repair and Patching.............................................................................................30 1.12 Portland Cement Concrete (PCC)...................................................................................... 30 1.13 Concrete Curbs, Gutters, Walks, Ramps, Driveway Approaches, Alley Aprons, and Cross Gutters..............................................................................................31 1.14 Portland Cement Concrete (PCC) Grinding.....................................................................32 1,15 Portland Cement Concrete (PCC) Pavement Construction...............................................32 1.16 Landscaping and Irrigation Repair.....................................................................................33 1.17 Root Shaving..................................................................................................................33 1.18 Adjustment of Surface Utilities to Grade...........................................................................34 1.19 Pulverize & Cement -Treat Existing Asphalt Concrete, Base, and Subgrade ....... Not Used 1,20 Remove Excess Pulverized Material.................................................................... Not Used 1.21 Cold In -Place Recycling (CIR) / Cold Central Plant Recycling (CCPR) ............. Not Used 1.22 Cold In -Place Recycling Expanded Asphalt Mix (CIR> AM) .............................. Not Used 1.23 Asphalt -Rubber Cape Seal................................................................................. Not Used 2.00 Special Provisions - Traffic Signing & Striping 2.01 Scope of Work...................................................................................................................36 2.02 Striping (Traffic Stripes and Pavement Markings).......................... ...............................36 2.03 Signs (Roadside Signs) and Markers.......................................... .....................................39 .3.00 Special Provisions - Traffic Control 3.01 General.............................................................................................................................43 3.02 Project Phasing and Lane Requirements........................................................................44 3.03 Advanced Warning Signs..................................................................................................45 3.04 Traffic Control Plan Preparation and Submittal................................................................46 3.05 Payment.................................................................................... .........................................46 4.00 Special Provisions - Traffic Signal Systems ........................................................ Not Used 5.00 Special Provisions - ftrigation, Landscaping, & Maintenance Period .............. Not Used 6.00 Special Provisions -Sanitary Sewer Improvements ........................................... Not Used ii CITY OF SANTA ANA TABLE OF CONTENTS PROJECT NO.: 21-6907 LOCAL STREET PREVENTATIVE MAINTENANCE FY 20-21 SECTION / ITEM PAGE 7.00 Special Provisions - Water Main Improvements ................................................ Not Used 8.00 Special Provisions - Storm Drain Construction.................................................. Not Used 9.00 Special Provisions - Electrical System................................................................ Not Used 10.00 Special Provisions - Bridge Construction............................................................ Not Used 11.00 Special Provisions - Miscellaneous Construction ................................................ Not Used APPENDIX A Definition of Bid Items B Construction Contract Agreement C Bonds D Certificate of Insurance E Construction Signage and Notices F Standard Plans G Appendix G --- FCC LIST H Appendix H - LOCATION MAP AND SIGNING AND STRIPING I Appendix I - COMMUNITY WORKFORCE AGREEMENT iii CITE' OF SANTA ANA ADVERTISEMENT PROJECT NO.: 21-6907 LOCAL STREET PREVENTATIVE MAINTENANCE FY 20-21 NOTICE INVITING BIDS NOTICE IS HEREBY GIVEN that the City of Santa Ana will receive Bids electronically via PlanetBids on or before 2:00 pm, April 21,.2021. No late bids will be accepted. No other method of bid submittal will be accepted for: PROJECT NO.: PROJECT NO.: 21-6907 LOCAL STREET PREVENTATIVE MAINTENANCE FY 20-21 All Plans and Specifications are available on PlanetBids. For further information on how to register as a vendor refer to: htt s:lfwww.santa-ana.or financc/ urchasin-division/vendor-re istration Do not call Purchasing Division regarding Public Works Agency projects. Scope of Work; includes slurry seal, cold mill; removal & replacement of asphalt concrete pavement, curb ramp, cross gutter; repair sidewalk, curb and gutter; and signing and striping. Pre -Bid Job Meeting: There will be no pre job walk. Contractor's License Re uirements: From the time of City Council contract award until work completion, the Contractor shall possess a valid California Class "A" Contractor's license. All sub -contractors shall be properly licensed for their respective trades. Public Works Construction Permit: The Contractor will be required to obtain a Public Works Construction Permit (refer to Section 2-2a, Construction Permit, of these Special Provisions). The required deposit for this permit shall be as described in the Bid Proposal. Bid Proposal_ Guaranty: o A scanned cop of the Bid Proposal Guaranty shall be uploaded to PlanetBids along with project bid. Bid Proposal Guaranty shall be in the form of a cashier's or certified check payable to the City of ,Santa Ana, or Bid Bond issued by a corporate surety, in an amount not less than ten percent (10%) of the bid aggregate, as a guarantee that the Bidder will enter into the proposed contract if the same is awarded. The signature of the bidder on the bid bond must be notarized. o In addition to electronic Bid submittals, Bidders shall deliver an original hard copy of the Bid Proposal Guaranty. For further instructions regarding original Bid Proposal Guaranty submittal, refer to PlanetBids. Failure to provide required documents with Bid may cause the bid to he deemed non- responsive. iv CITY OF SA)_ TA ANA ADVERTISEMENT PROJECT NO.: 21-6907 LOCAL STREET PREVENTATIVE MAINTENANCE FY 20-21 COMMUNITY WORKFORCE AGREEMENT For projects with bids greater than $250,000 for prime multi -trade construction contracts (including all subcontractors) or over $100,000 for specialty contracts (contracts either limited to a single trade or craft or limited to a singular scope of work), the CONTRACTOR shall adhere to the CITY'S Community Workforce Agreement (CWA). This project is considered a prime multi -trade construction contract. The CWA is a pre -hire collective bargaining agreement, which establishes the labor relations policies and procedures for CONTRACTOR to follow in the crafts persons employed to complete the WORK OF IMPROVEMENT as more fully described in the CWA. The CWA is incorporated by reference in the Construction Contract. A copy of the CWA may be found on the City's website at: http://www.santa-,qaa.org/pwa/documen!L/CWA.tp)df. This project is subject to compliance monitoring and enforcement by the State of California Department of Industrial Relations, per Section 1771.4.a.1. BIDDERS are required to inform themselves fully of the conditions relating to construction and labor under which the work will be performed. Any contract entered into pursuant to this notice will incorporate the provisions of the California State Labor Code. In accordance with the California State Labor Code, prevailing wage rates apply. Copies of the prevailing rate of per diem wages are on file with the Public Works Agency and shall be made available to any interested party on request. A Contractor and any subcontractor must be registered with the Department of Industrial Relations prior to submitting a bid or otherwise have the ability to be registered prior to contract award per Section 10164 or 20103.5 of the California Business and Professions Code. "A contractor and any subcontractor shall not be qualified to bid on, be listed in a bid proposal, subject to the requirements of Section 4104 of the California Public Contract Code, or engage in the performance of any contract for public work, as defined in this chapter, unless currently registered and qualified to perform public work pursuant to Section 1725.5. It is not a violation of this section for an unregistered contractor to submit a bid that is authorized by Section 7029.1 of the California Business and Professions Code or by Section 10164 or 201015 of the California Public Contract Code, provided the contractor is registered to perform public work pursuant to Section 1725.5 at the time the contract is awarded. Information about registration can be found on the Department of Industrial Relations website at htti2://www.dir.ca,govipublie-works/publicworks,litml A bid will not be considered nor any contract or subcontract entered into without proof of the contractor and subcontractor's current registration to perform public work as defined in the Section of the California Public Contract Code stated above, v CITY OF SANTA ANA ADVERTISEMENT PROJECT NO.: 21-6907 LOCAL STREET PREVENTATIVE, MAfNTENANCE FY 20-21 APPROVAL: I.� Date;. F f Z6- By: �- ` — Nabil SaUa, P.E. xecutive Director, Public Works Agency of CITY OF SANTA ANA ADVERTISEMENT PROJECT NO.: 21-6907 LOCAL STREET PREVENTATIVE MAINTENANCE FY 20-21 MAP OF CITY HALL Fr2 m S Fwv St►uth Exit Broadway, go South on Broadway, turn Right on Santa Ana Blvd. Civic Center Plaza PWblic.,Works Agency_ Ross Annex 20 Civic Center Plaza Santa Ana, CA 92701 Directions = Norlh Exit Grand Ave, turn Left on Gmnd Ave, turn Right on Santa Ana Blvd. From 22 fl'wv El t. To I-3 South, exit Broadway go South on Broadway, turn Right on Santo Ana Blvd From 22 Fwv MI Exit Main St„ turn Left on La Veta, turn Left on Main St., turn Right on Santa Ana Blvd. vll